Item No.	Item Title	Page No.
1	473/2016/OW Infrastructure Credits Project Estimates Roads 10 and 11 Springfield Town Centre	9
2	Heritage and Monuments Advisory Committee Meeting No. 209	87
3	Court Action Status Report	93
4	Exercise Of Delegation Report	99
5	2020-2021 Black Spot Program Project Submission	108
6	2018-2019 iGO Annual Report Card	113
7	**Proposed New Lease for Telecommunications Purposes to Optus Mobile Pty Limited located at 102 Champions Way, Willowbank	130
8	**Acquisition of Land for Brassall Bikeway Stage 5 Project	138

Growth and Infrastructure Committee NO. 7

9 July 2019

AGENDA

1. 473/2016/OW Infrastructure Credits Project Estimates Roads 10 and 11 Springfield Town Centre

This is a report concerning the anticipated construction of Road 10 and Road 11 within the Springfield Town Centre (extension from Trackstar Drive to Eden Station Drive). The Developer, Springfield City Group (SCG) are seeking confirmation of the project estimate (establishment cost) to determine the maximum infrastructure credits applicable in accordance with the relevant Infrastructure Agreement.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That the maximum Establishment Cost (Project Estimate) for Road 10 and Road 11 in the amount of $6,857,681.00 be adopted.

B. That the Developer’s representative, Mr Brett Wilson of Springfield City Group, be advised accordingly.

2. Heritage and Monuments Advisory Committee Meeting No. 209

This is a report concerning the minutes of the Heritage and Monuments Advisory Committee (meeting number 209) which was held on Thursday, 20 June 2019.

Recommendation

That the report be received and the contents noted.

3. Court Action Status Report

This is a report concerning the status of outstanding court actions.

Recommendation

That the report be received and the contents noted.

4. Exercise Of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 5 June 2019 to 27 June 2019.

Recommendation

That the report be received and the contents noted.

5. 2020-2021 Black Spot Program Project Submission

This is a report concerning Council’s submission of projects for the 2020-2021 Australian Government Infrastructure Investment Program, Black Spot Program.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the projects detailed in Table 2 of this report by the Technical Officer (Traffic) dated 20 June 2019, be approved and submitted to the Department of Transport and Main Roads for funding consideration under the 2020–2021 Australian Government’s Black Spot Program.

6. 2018-2019 iGO Annual Report Card

This is a report by the Senior Transport Planner dated 21 June 2019 outlining the results of the 2018-2019 Annual Report Card for the delivery of the City of Ipswich Transport Plan (iGO).

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That the contents of the report be received and noted.

B. That the Interim Administrator, Chief Executive Officer and Executive Leadership Team give due regard to the risks and consequences outlined in the report by the Senior Transport Planner dated 21 June 2019 as part of their decision making process when considering future Council investment priorities.

7. **Proposed New Lease for Telecommunications Purposes to Optus Mobile Pty Limited located at 102 Champions Way, Willowbank

This is a report concerning a proposal from Optus Mobile Pty Limited (Optus) for a new lease to accommodate the Optus equipment shelter over Council freehold land adjoining the existing Telstra lease area TC located at 102 Champions Way, Willowbank, described as part of Lot 1 on SP308694.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation) the exception referred to in section 236(1)(c)(iii) of the Regulation applies to Council on the disposal of the lease interest located at 102 Champions Way, Willowbank and described as part of Lot 1 on SP308694, by way of a new lease arrangement between Council and Optus Mobile Pty Limited for telecommunication purposes on the basis of disposal for the following terms:

1. A lease for a term of 8 years commencing 1 July 2019.

B. That Council (Interim Administrator of Ipswich City Council) enter into a new lease with Optus Mobile Pty Limited for one equipment shelter for an 8 year term commencing on 1 July 2019 at a commencing annual rent of $12,000 plus GST with an annual indexation of 2.5%.

C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the proposed new lease arrangement as detailed in Recommendations A and B of the report by the Property Officer dated 27 May 2019 and do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

8. **Acquisition of Land for Brassall Bikeway Stage 5 Project

This is a report concerning the acquisition of land for road purposes for the Brassall Bikeway Stage 5 Project. (The Project).

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That Council (Interim Administrator of Ipswich City Council) having duly considered this report dated 25 June 2019, be of the opinion that the following property (shown in Attachment 1) (‘the land’) be required for acquisition for road purposes:

Part of Lot 405 on Crown plan CC1710, 112-136 Keswick Road, Karrabin

B. That Council (Interim Administrator of Ipswich City Council) exercise its power as a “constructing authority” under the Acquisition of Land Act 1967 and acquire the land, (as described in Recommendation A of this report dated 25 June 2019) for road purposes.

C. That the Chief Executive Officer be authorised to negotiate compensation and perform any other matters, arising out of the Acquisition of Land Act 1967 or otherwise, and to do any other acts necessary to implement Council’s decision to acquire this land in accordance with section 13(3) of the Local Government Act 2019.

** Item includes confidential papers

and any other items as considered necessary.

Growth and Infrastructure Committee

Meeting Agenda

9 July

2019

Doc ID No: A5616714

ITEM: 1

SUBJECT: 473/2016/OW Infrastructure Credits Project Estimates Roads 10 and 11 Springfield Town Centre

AUTHOR: Principal Development Engineer

DATE: 25 June 2019

Executive Summary

Recommendations

That the Interim Administrator of Ipswich City Council resolve:

A. That the maximum Establishment Cost (Project Estimate) for Road 10 and Road 11 in the amount of $6,857,681.00 be adopted.

B. That the Developer’s representative, Mr Brett Wilson of Springfield City Group, be advised accordingly.

RELATED PARTIES

The related parties are:

· Springfield City Group (Developer) – The primary contact has been Planning Manager, Mr Brett Wilson (b.wilson@springfieldcitygroup.com)

· Cardno (Consulting Engineer) – The primary contact has been Senior Civil Engineer, Mr Aaron Gilboy

It should be noted that the contractor proposed to undertake the works has not been determined.

Advance Ipswich Theme Linkage

Managing growth and delivering key infrastructure

Purpose of Report/Background

Council has approved an Operational Works application (473/2016/OW – plan extracts shown below) in March 2017 for the construction of Road 11 within the Springfield Town Centre which will link Trackstar Drive to Eden Station Drive. As a result of the construction of Road 11, additional works on Eden Station Drive (Road 10) are required which will provide an ultimate four lane construction which is deemed creditable. An extract of the proposed works are provided further below.

The Springfield Town Centre Infrastructure Agreement (STCIA) states that the Developer (Springfield City Group) accrues credit for the construction of the road known as Road 11 which is a high frequency public transport corridor. Springfield City Group have stated that they will not commence construction works until the establishment cost for Road 10 and 11 are determined. The purpose of this report is to define and approve the establishment costs which will serve as the maximum infrastructure credit amount. The report also is key in ensuring that future credits are assigned in a transparent and cost effective manner.

LOCALITY PLAN

PLAN EXTRACT FROM 473/2016/OW

Intersection of Road 10 & 11

Road 11

ESTABLISHMENT COST CALCULATION METHOLOGY

Springfield City Group’s consulting engineers, Cardno has prepared a schedule of costs and prices for the construction works associated with 473/2016/OW as a proposed establishment cost. However, Council has prepared a cost estimate utilising the Local Government Infrastructure Plan Schedule of Works (LGIP SOW) which also includes some individual items from the calculated cost such as earthworks, traffic signals and traffic islands costs. The proposed project estimate for both Council’s and the calculated proposal are summarised below. The full calculations can be found in the supporting documentation section found in this report.

Road 10

Project Estimate (Council) - $776,502.00

Project Estimate (SCG/Cardno) - $656,168.70

Comments/Exclusions/Variations – The creditable work is limited to ultimate construction on Road 10 and does not include the Brookwater Drive stub works. A large portion of the traffic signals (85%) for the intersection of Eden’s Station Drive/Brookwater Drive/Road 11 have been determined as creditable to Road 10.

Road 11

Project Estimate (Council) - $6,081,180.00

Project Estimate (SCG/Cardno) - $5,436,698.06 ($6,092,866.76 - $656,168.70)

Comments/Exclusions/Variations – The earthworks cost varied greatly between the LGIP unit rate and SCG/Cardno’s proposal as there is a major cut exercise with most material being transported offsite (cost of earthworks is $2.21M). Traffic Signals for the intersection of Trackstar Drive and Road 11 have been included on this estimate.

TOTAL - $6,857,681.00

It is noted that Council’s calculated Project Estimate exceeds the amount sought by SCG. The reason for this is owing to Council utilising the Local Government Infrastructure Plan Schedule of Works (LGIP SOW) to calculate the amount versus the SCG/Cardno detailed cost estimate prepare from the design drawings. It is considered justifiable to exceed the amount in this instance, as a separate tender process will be undertaken for the works to ensure value for money and Council will also undertake a final credit assessment once works are completed and accepted On Maintenance. The actual costs and associated documentation (certifications, final progress claims, invoices, etc.) will need to be submitted by Cardno/SCG to substantiate the Infrastructure credit claim as part of this assessment. Springfield City Group will be entitled to the lesser of the actual costs or the project estimate cost. Springfield City Group have requested to provide an itemised breakdown of costs based upon the calculated engineer’s estimate (from Cardno), however it is considered that this breakdown should be considered on the basis of a competitive procurement process rather than using calculated cost estimates.

Summary of Establishment Costs

Infrastructure Type

Proposed Amount by Applicant for

Road 10

Proposed Amount by Applicant for

Road 11

Amount Approved by Council for

Road 10

Amount Approved by Council for

Road 11

Amount Approved by Council for

Road 10 and 11 Combined

Roads / Transport

$656,168.70

$5,436,698.06

$776,502.00

$6,081,180.00

$6,857,681.00

Total

$656,168.70

$5,436,698.06

$776,502.00*

$6,081,180.00*

$6,857,681.00*

*Note: The amounts approved by Council are a maximum Infrastructure credits and the allocation of final Infrastructure credits are subject to the assessment of the actual costs and consideration of the relevant infrastructure agreement.

RESOURCE IMPLICATIONS

The financial implications are that a maximum of $6,857,681.00 infrastructure credits will be assigned to Springfield City Group at the successful completion of works. The completion of works is considered On Maintenance acceptance where the constructed infrastructure will become Council’s asset to operate and maintain. The current resource requirement from a Planning and Regulatory Services perspective is engineering officers from the Development Engineering Section to oversee construction, facilitate asset handover and to process any infrastructure credit claims at the completion of works.

RISK MANAGEMENT IMPLICATIONS

The primary risk to Council is financial as the construction works are delivered by a third party. The risk associated of not endorsing the recommendations is that a maximum credit amount is not capped and Council could risk a higher than expected credit claim.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Planning Act 2016

Adopted Infrastructure Charges Resolution

Local Government Infrastructure Plan

Springfield Town Centre Infrastructure Agreement

COMMUNITY and OTHER CONSULTATION

Generally not applicable, however the proposed amount has been discussed with Springfield City Group and they are generally supportive of the amount, noting concerns identified in this report.

Conclusion

That Council has determined the maximum creditable amount for the construction of Road 10 & 11 within the Springfield Town Centre. The proposed maximum creditable amount is $6,857,681.00 and it is requested that the amount is adopted.

Attachments and Confidential Background Papers

1.	Maximum Creditable Project Estimate for Road 10 & 11 - Springfield Town Centre (STCIA) ⇩
1.1	Final Project Estimate - LGIP SOW ⇩
1.2	Approved Drawings for 473/2016/OW ⇩
1.3	Decision Notice for 473/2016/OW ⇩

Mitchell Weatherhead

Principal Development Engineer

I concur with the recommendations contained in this report.

Shahadat Hossain

Engineering and Environment Manager

I concur with the recommendations contained in this report.

Brett Davey

Acting General Manager - Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

9 July

2019

Item 1 / Attachment 1.2

Growth and Infrastructure Committee

Meeting Agenda

9 July

2019

Doc ID No: A5625886

ITEM: 2

SUBJECT: Heritage and Monuments Advisory Committee Meeting No. 209

AUTHOR: Team Coordinator (Cultural Heritage)

DATE: 27 June 2019

Executive Summary

This is a report concerning the minutes of the Heritage and Monuments Advisory Committee (meeting number 209) which was held on Thursday, 20 June 2019.

Recommendation/s

That the report be received and the contents noted.

RELATED PARTIES

There are no related party matters associated with this report.

Advance Ipswich Theme Linkage

Listening, leading and financial management

Purpose of Report/Background

The Heritage and Monument Advisory Committee met on 20 June 2019. A copy of the Minutes is included as Attachment 1.

Financial/RESOURCE IMPLICATIONS

There are no resourcing or budget implications.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Legal/Policy Basis

Not Applicable

COMMUNITY and OTHER CONSULTATION

No consultation was required in relation to reporting the Minutes from the Heritage and Monuments Advisory Committee meeting.

Conclusion

The report contains the minutes of the Heritage and Monuments Advisory Committee including updates from committee members.

Attachments and Confidential Background Papers

1.	Heritage and Monuments Advisory Committee Minutes 20 June 2019 ⇩

Tanya Jen

Team Coordinator (Cultural Heritage)

I concur with the recommendations contained in this report.

Nick Vass-Bowen

Strategic Planning Manager

I concur with the recommendations contained in this report.

Brett Davey

Acting General Manager - Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

9 July

2019

Doc ID No: A5626745

ITEM: 3

SUBJECT: Court Action Status Report

AUTHOR: Acting Development Planning Manager

DATE: 27 June 2019

Executive Summary

This is a report concerning the status of outstanding court actions.

Recommendation/s

That the report be received and the contents noted.

RELATED PARTIES

The related parties, being the appellants associated with any court actions, are detailed in the attachment to this report.

Advance Ipswich Theme Linkage

Strengthening our local economy and building prosperity

Managing growth and delivering key infrastructure

Caring for our community

Caring for the environment

Listening, leading and financial management

Purpose of Report/Background

This report provides a status update with respect to current court actions associated with development planning related matters.

In addition to the current court actions, there is one (1) other significant matter of dispute that the Planning and Development Department is currently involved with. At Council’s meeting on 13 November 2018, it was resolved to amend the Ipswich Planning Scheme (Planning Scheme Major Amendment Package 02/2018) by making amendments to Part 14 – Springfield Structure Plan. Springfield City Group has made representations to the State Government that the amendments as adopted by Council should not be approved and has suggested alternative wording regarding the rights and responsibilities of developers and land owners within the Springfield Structure Plan area.

As a consequence of this dispute, the State Government facilitated a without prejudice discussion on 28 February 2019 between Springfield City Group and Council officers. The matter was not resolved at this meeting and it was determined that further discussions would be required prior to the State Government determining the outcome. The formal process surrounding this is presently on hold whilst ongoing discussions occur.

Financial/RESOURCE IMPLICATIONS

There are no resourcing or budget implications associated with this report.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Planning Act 2016

Planning and Environment Court Act 2016

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation.

Conclusion

The Planning and Regulatory Services Department are currently involved with a number of current court related matters. Attachment 1 to this report provides a current status with respect to these matters.

Attachments and Confidential Background Papers

1.	Court Action Status Report ⇩

Mitchell Grant

Acting Development Planning Manager

I concur with the recommendations contained in this report.

Brett Davey

Acting General Manager - Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

9 July

2019

Doc ID No: A5627154

ITEM: 4

SUBJECT: Exercise Of Delegation Report

AUTHOR: Acting Development Planning Manager

DATE: 27 June 2019

Executive Summary

This is a report concerning applications that have been determined by delegated authority for the period 5 June 2019 to 27 June 2019.

Recommendation/s

That the report be received and the contents noted.

RELATED PARTIES

There are no related parties associated with the recommendation as the development applications have already been determined.

Advance Ipswich Theme Linkage

· Strengthening our local economy and building prosperity

· Managing growth and delivering key infrastructure

· Caring for our community

· Caring for the environment

· Listening, leading and financial management

Purpose of Report/Background

The following delegations (and associated sub-delegations) contain a requirement for the noting of applications determined by delegated authority:

· Approval of Plans for Springfield

· Determination of Development Applications, Precinct Plans, Area Development Plans and Related Matters

· Exercise the Powers of Council under the Economic Development Act 2012

· Implementation of the Planning and Development Program

· Exercise the Powers of Council under the Planning Act 2016

Financial/RESOURCE IMPLICATIONS

There are no resourcing or budget implications associated with this report.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Planning Act 2016

Economic Development Act 2012

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation. In the event that the development applications listed in this report triggered ‘impact assessment’ pursuant to the Ipswich Planning Scheme, public notification was undertaken as part of the development application process in accordance with any legislative requirements and matters raised in any submissions were addressed in the respective development assessment reports.

Conclusion

The Planning and Regulatory Services Department is responsible for the assessment and determination of development applications. Attachment 1 to this report provides a list of development applications that were determined by delegated authority for the period 5 June 2019 to 27 June 2019.

Attachments and Confidential Background Papers

1.	Exercise Of Delegation. ⇩

Mitchell Grant

Acting Development Planning Manager

I concur with the recommendations contained in this report.

Brett Davey

Acting General Manager - Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

9 July

2019

Doc ID No: A5608998

ITEM: 5

SUBJECT: 2020-2021 Black Spot Program Project Submission

AUTHOR: Technical Officer (Traffic)

DATE: 20 June 2019

Executive Summary

This is a report concerning Council’s submission of projects for the 2020-2021 Australian Government Infrastructure Investment Program, Black Spot Program.

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

RELATED PARTIES

Parties related to this matter include the following:

· Queensland Department of Transport and Main Roads (DTMR)

· Australian Government

· Ipswich City Council

Advance Ipswich Theme Linkage

Caring for the community

Managing growth and delivering key infrastructure

Purpose of Report/Background

The Queensland Department of Transport and Main Roads (DTMR) recently requested local governments to make submissions for funding under the Australian Government's 2020-2021 Infrastructure Investment Program, Black Spot Program. It is understood that DTMR collates all submissions, checks them to ensure funding eligibility and submits a consolidated list to the Australian Government National Black Spot Committee for consideration.

During evaluating potential 2020-2021 Black Spot program projects, DTMR officers advised that Council was successful in receiving funding for one of the projects submitted for funding consideration under this program for 2019-2020. Although some of these projects were unsuccessful in 2019-2020, Council were encouraged to nominate these in future submissions if they are eligible.

In addition, DTMR have recently notified Council that the Australian Government has announced an additional funding amount of $10 million towards the 2019-2020 Black Spot Program for Queensland. Confirmation on additional projects to be funded within the 2019-2020 financial year is yet to be announced. Table 1 below outlines the current funding approvals for the projects nominated by Council as part of our 2019-2020 submission.

TABLE 1

2019–2020 BLACK SPOT PROGRAM PROJECTS

PROJECT LOCATION	TREATMENT	BENEFIT – COST RATIO	ORDER OF COST	FUNDING SUCCESSFUL
School Road and Fernbrooke Boulevard, Redbank Plains	Install new traffic signals	5.7	$613,000	YES
Cobalt Street and Johnson Road, Carole Park	Install new traffic signals	3.2	$800,000	TBC
Old Logan Road and Addison Road, Camira	Upgrade traffic signals	2.0	$545,000	TBC

2020-2021 FUNDING ELIGIBILITY:

The Black Spot Program aims to fund cost effective, safety oriented projects. For a project to be eligible for consideration, it needs to meet the following criteria:

(a) For discrete sites (e.g. an intersection, mid-block or short road section) the minimum eligibility criterion is at least three casualty (injury) crashes over the past five year period;

(b) For road lengths (minimum length of 3km) the minimum eligibility criterion is an average of 0.2 casualty (injury) crashes per kilometre per annum over the length in question, measured over five years;

(d) Projects can receive up to a maximum of $2.0 million and Local Governments may contribute additional funds. Although the BCR calculations must be based on the total project cost including any additional funds provided by Council;

(e) Works are not to include:

a. Significant use of treatments in a proposal that should be funded under routine or program maintenance (e.g.: minor carriageway repairs; replacing existing line marking and other existing delineators; replacing existing barrier);

b. The purchase of road building plant or equipment;

c. Red light or Speed Camera installation;

d. Police enforcement bays or other work that could potentially be revenue generating; or

e. Planning Studies, Route Link Investigations and Road Safety Audits.

It should be noted that, due to funding constraints, all projects that meet the criteria do not necessarily receive funding.

2020-2021 SUBMISSION:

Council officers have carried out a review of road crash data obtained from the Queensland Government’s WebCrash database for the entire City and completed an analysis of potential treatments for specific locations. This included all locations that met the minimum eligibility criteria of at least three casualty (injury) crashes over the past five year period.

Following the above analysis, projects that met the 2020-2021 funding eligibility criteria are outlined in Table 2.

As outlined above, Council is yet to be advised of whether we will be successful in obtaining additional funding in 2019-2020 for projects at the intersection of Cobalt Street and Johnson Road, and Old Logan Road and Addison Road. Regardless of the decision, Council is also proposing to resubmit these two sites as part of our 2020-2021 submission if we are unsuccessful.

TABLE 2

PROPOSED 2020–2021 BLACK SPOT PROGRAM SUBMISSION

PROJECT LOCATION	TREATMENT	BENEFIT – COST RATIO	ORDER OF COST
Cyprus Street and Hill Street, North Ipswich	Install median islands	10.3	$117,000
Raceview Street and Robertson Road, Eastern Heights	Traffic signal modifications	7.3	$75,000
Old Ipswich Road and Collingwood Drive, Redbank	Traffic signal modifications	3.5	$136,000
Cobalt Street and Johnson Road, Carole Park	Install new traffic signals	4.3	$800,000
Old Logan Road and Addison Road, Camira	Upgrade traffic signals	3.6	$545,000

The timeframe for notification by the Australian Government of successful projects is expected for the 2020-2021 program to be June 2020.

Financial/RESOURCE IMPLICATIONS

Capital Finance

The Black Spot Program is 100% funded by the Australian Government and administered through DTMR.

This report is not anticipated to have any impact on Capital Finance whereby nominated projects will be included in the Capital Portfolio during its development for future years.

Operational Finance

This report is not anticipated to have any impact on Operational Finance.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Not Applicable

COMMUNITY and OTHER CONSULTATION

Community consultation has not occurred as the Black Spot Program submission is based on eligibility criteria that need to be met as previously outlined in this report.

However, during the assessment, Council officers have engaged with the Queensland Police Services to obtain any additional crash data to support the submission. There has also been ongoing consultation with DTMR since opening of the 2020-2021 Black Spot Program to maximise our opportunity of a successful submission.

Conclusion

The Department of Transport and Main Roads have recently called for submissions under the Australian Government's Black Spot Program for 2020-2021. There are five new eligible sites proposed for submission under this program.

Sally Peters

Technical Officer (Traffic)

I concur with the recommendations contained in this report.

Mary Torres

Principal Engineer (Infrastructure Planning)

I concur with the recommendations contained in this report.

Tony Dileo

Infrastructure Planning Manager

I concur with the recommendations contained in this report.

Charlie Dill

General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

9 July

2019

Doc ID No: A5611703

ITEM: 6

SUBJECT: 2018-2019 iGO Annual Report Card

AUTHOR: Senior Transport Planner

DATE: 21 June 2019

Executive Summary

This is a report by the Senior Transport Planner dated 21 June 2019 outlining the results of the 2018-2019 Annual Report Card for the delivery of the City of Ipswich Transport Plan (iGO).

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

A. That the contents of the report be received and noted.

RELATED PARTIES

There are no related parties to this report. However, there may be related parties for a specific iGO project identified within this report.

Advance Ipswich Theme Linkage

Managing growth and delivering key infrastructure

Purpose of Report/Background

Background

At its Ordinary Meeting on 24 May 2016, Council adopted the City of Ipswich Transport Plan (iGO) as its master plan to shape Ipswich’s transport future [refer Item 4 tabled at the City Infrastructure and Emergency Management Committee Meeting No. 2016(02)]. The document is now being used to:

(i) GUIDE transport related policy, planning, investment and resourcing decisions;

(ii) ADVOCATE for funding from higher levels of government for transport initiatives; and

(iii) PROMOTE travel choices and a sustainable and healthy transport culture.

The Delivery Chapter within iGO lists a number of methods that will be used to evaluate the delivery of iGO. ‘Monitoring’ is one of these methods and will be used to track progress towards achieving the iGO vision, objectives, mode share targets, policy focus areas and actions (refer to page 166 of iGO).

One of iGO’s monitoring processes is outlined in Action D10 (Table 38, Page 167 of iGO) which states the following; “Produce an iGO Annual Report Card that provides a snapshot of the achievements of delivering iGO over the previous year and the key actions for the next year”. From here, planning, funding, infrastructure and service delivery priorities can be informed and guided. This report relates to the 2018-2019 Annual Report Card for the delivery of iGO.

2018-2019 Annual Report Card Results

Attachment A outlines the significant iGO Actions which have been completed and are in progress for the period from July 2018 to June 2019.

For completeness, Attachment B outlines completed iGO actions since iGO endorsement and prior to the current reporting period (i.e. from June 2016 to June 2018).

Attachment C outlines a snapshot of iGO performance indicators for the 2018-2019 financial year and since iGO endorsement (i.e. from June 2016 to June 2019).

It must be noted that the iGO Annual Report Card is not an extensive list of all iGO Actions which have been progressed during the identified period. There are other Council programs and projects which are also working towards the implementation of iGO actions. For example, the Sustainable Transport Sub-program includes minor projects such as bus stop disability upgrades, bicycle safe grate replacements and pedestrian kerb ramp improvements across the city which all contribute towards various iGO actions. These types of programs and projects are minor in nature and are therefore not listed in the iGO Annual Report Card.

The Infrastructure Planning Branch also regularly hold co-ordination meetings and provide technical advice on development applications and Department of Transport and Main Roads (DTMR) projects which is guided by the intent and direction provided in iGO. These ‘business as usual’ activities are also not listed in the iGO Annual Report Card.

Major highlights from the 2018-2019 iGO Annual Report Card include the completion of the iGO Intelligent Transport Systems Strategy, iGO Active Transport Wayfinding Strategy, the Springfield Parkway Road Upgrade corridor plan, Deebing Creek Bikeway Stages 2 - 5 corridor plan, obtaining over $2 million dollars in 2018-2019 Queensland Government grant funding for Council’s bikeway infrastructure projects, completing the detailed design of the Marsden Parade re-alignment and construction of the Western Ipswich Bikeway Link, the Blackstone Road and South Station Road intersection upgrade, strategic pedestrian improvements at the Goodna Railway Station and undertaking various iGO promotion and behaviour change activities.

Major challenges which delayed the delivery of some projects within the reporting period mostly included funding constraints and project related complexities associated with variations, property negotiations, service authority wait times and relocation costs and the resulting flow-on effect to construction timeframes and activities.

In summary, progress on iGO planning activities is going well but delays are being experienced in delivering iGO projects on the ground for various reasons.

Key Actions for the Next Financial Year

Key iGO actions for the 2019-2020 financial year include the completion of the iGO Road Safety Action Plan, commencement of the iGO Freight Action Plan and iGO Performance and Data Strategy. Other key actions include the completion of the Ipswich Inner CBD Cycle Network Corridor Plan, completion of the detailed design for road upgrades for Redbank Plains Road Stage 3, Springfield Parkway and Springfield Greenbank Arterial and the completion of construction for the Old Toowoomba Road Upgrade, Marsden Parade Re-alignment, Brassall Bikeway Stage 5 and Brisbane Valley Rail Trail Connector.

RISK MANAGEMENT IMPLICATIONS

At its Ordinary Meeting on 13 November 2018, Council adopted the iGO Risk Management Strategy [refer Item 3 tabled at the Growth and Infrastructure Committee Meeting No. 2018(01)] whereby the iGO Risk Management Strategy Risk Register was to be reviewed annually and reported as part of the iGO Annual Report Card. Attachment D provides an updated iGO Risk Register for the 2018-2019 financial year.

Actions have been undertaken during the 2018-2019 financial year to work towards mitigating risks in delivering iGO. The top two most significant risks identified in the iGO Risk Management Strategy to the successful delivery of iGO are political support and the provision of adequate and timely funding. These risks are being realised. That is, Council’s leadership and funding priorities are changing, with more potential for change as part of the March 2020 local government elections.

Specifically, the current timing of iGO projects within Council’s draft 10 Year Financial Sustainability Investment Plan fall short and do not meet the requirements outlined in iGO – The City of Ipswich Transport Plan. This means that essential strategic transport projects will not be in place to meet the needs of the city’s expected growth. This may result in significant congestion and delays on the local and State-controlled road network, safety issues and slowing in the provision of more sustainable transport alternatives. These impacts are likely to affect the economic productivity of the city, the quality of life of Ipswich residents and visitors and deter development activities in some areas.

Consequently, Council either needs to formally acknowledge the change in strategic transport direction or increase the level of political support and funding investment for iGO projects when considering future Council investment priorities.

Financial/RESOURCE IMPLICATIONS

While iGO policy and corridor planning activities have been progressing, to achieve the goals and outcomes identified in iGO, more political support and investment is required to facilitate the implementation of iGO infrastructure projects as per planning requirements. In particular, additional resources and funding over the next ten years within the transport sub-programs of the capital works portfolio are required to deliver iGO projects as planned, or as close to, for the community. It should be noted that iGO is a plan to meet satisfactory transport development standards where projects are delivered in a responsible timeframe. .

Legal/Policy Basis

This report and its recommendations are consistent with the policy outlined in the endorsed City of Ipswich Transport Plan 2016.

COMMUNITY and OTHER CONSULTATION

Consultation activities on iGO projects have been undertaken on a project by project basis.

Conclusion

From July 2018 to June 2019 a number of actions from iGO – The City of Ipswich Transport Plan have been completed or progressed. iGO Actions which are to commence in the 2019 – 2020 financial year have also been identified to give Council a view of upcoming transport planning activities.

Key risks to the implementation of iGO were discussed and in particular there is concern that due to Council’s current political and fiscal direction, essential strategic transport projects will not be in place to meet the needs of the city’s expected growth. In order to achieve the goals and outcomes identified in iGO, more resources and investment is required to facilitate the implementation of iGO infrastructure projects as per planning requirements.

Attachments and Confidential Background Papers

1.	2018 - 2019 iGO Report Card ⇩
2.	Completed iGO Projects ⇩
3.	iGO Snapshot Statistics ⇩
4.	2018-2019 iGO Risk Register - changed to non-confidential ⇩

Jessica Cartlidge

Senior Transport Planner

I concur with the recommendations contained in this report.

Berto Santana

Principal Transport Planner

I concur with the recommendations contained in this report.

Tony Dileo

Infrastructure Planning Manager

I concur with the recommendations contained in this report.

Charlie Dill

General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

9 July

2019

Doc ID No: A5609866

ITEM: 7

SUBJECT: Proposed New Lease for Telecommunications Purposes to Optus Mobile Pty Limited located at 102 Champions Way, Willowbank

AUTHOR: Property Officer

DATE: 20 June 2019

Executive Summary

RECOMMENDATION

That the Interim Administrator of Ipswich City Council resolve:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation) the exception referred to in section 236(1)(c)(iii) of the Regulation applies to Council on the disposal of the lease interest located at 102 Champions Way, Willowbank and described as part of Lot 1 on SP308694, by way of a new lease arrangement between Council and Optus Mobile Pty Limited for telecommunication purposes on the basis of disposal for the following terms:

1. A lease for a term of 8 years commencing 1 July 2019.

B. That Council (Interim Administrator of Ipswich City Council) enter into a new lease with Optus Mobile Pty Limited for one equipment shelter for an 8 year term commencing on 1 July 2019 at a commencing annual rent of $12,000 plus GST with an annual indexation of 2.5%.

C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the proposed new lease arrangement as detailed in Recommendations A and B of the report by the Property Officer dated 27 May 2019 and do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

RELATED PARTIES

There are no related parties arising as a direct result of this report

Advance Ipswich Theme Linkage

Managing growth and delivering key infrastructure

Purpose of Report/Background

Optus is an infrastructure owner and provider to the wireless telecommunications industry and they recently approached Council about leasing land for a telecommunications equipment shelter at Willowbank. Currently, Telstra Corporation Limited (Telstra) has leasehold land for two towers that were originally constructed on freehold land located at 102 Champions Way, Willowbank. The existing lease to Telstra for the towers and equipment shelters are due to expire 30 June 2027.

Optus will co-locate their services on Telstra’s existing telecommunication infrastructure through a tenure arrangement with Telstra. Optus have also proposed an additional lease area for one equipment shelter to adjoin the existing Telstra lease area TC to expire 30 June 2027 to align with Telstra’s existing lease with Council. Additionally, they advised that they may also require an additional lease area adjoining the existing Telstra lease area TD for an equipment shelter in the future.

Optus proposed a market rental of $11,000 per annum for the additional equipment shelter lease area adjoining Telstra lease area TC. Council sourced a rental assessment from an independent registered Valuer. The instructions to the Valuer were to provide an assessment for telecommunications proposals in the City of Ipswich with consideration to the remote location of the subject property. The valuation was requested for two possible lease areas of 36 square metres adjoining the existing Telstra lease area TC and the existing Telstra lease area TD. The valuation (see attachment 3) was assessed for the two proposed sites and the valuation amount in the report is an inclusive amount for both sites.

The quantum of the indexation rate has been a strong issue for debate with the various telecommunications providers involved with similar negotiations at other sites across the local government area.

The proposed terms of the Lease for one equipment shelter additional lease area for one equipment shelter to adjoin the existing Telstra lease area TC are as follows:

Term of Lease: 8 years

Commencement Date: 1 July 2019

Expiry Date: 30 June 2027

Option: Nil

Commencing Rent: $12,000.00 (excluding GST) per annum

Fixed Increase Dates: Annual indexation of 2.5% on each anniversary of the Commencement Date

Section 236(1)(c)(vi) of the Local Government Regulation 2012 provides an exemption from the requirement to dispose of a lease interest in land other than by tender or auction if the disposal is for the purpose of a lease for a telecommunications facility. The Council must however decide by resolution that the exemption applies to this category of disposal. Further, the Council may only dispose of a lease interest in land if the consideration for the disposal would be equal to, or more than, the market value of the interest of the land.

Financial/RESOURCE IMPLICATIONS

Council play an integral role in providing support to telecommunications providers in helping them to deliver their mobile network to the community. The mobile network provides services that are an integral part of daily life to low income, vulnerable and disadvantaged customers.

If Council resolve to enter into this lease arrangement with Optus, Council will receive an income of $104,833.40 plus GST for the 8 year term.

RISK MANAGEMENT IMPLICATIONS

If the recommendations for the new lease are not resolved, there will be delays in Optus finding an alternative site to provide vital and reliable telecommunications coverage to the area. Council will also lose $104,833.40 rent revenue over the 8 year term, and the loss of rent for any further terms that would be negotiated.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009 + Local Government Regulation 2012 + Planning Act 2016

COMMUNITY and OTHER CONSULTATION

The Infrastructure and Environment Department has advised that it has no objections to entering into a new lease with Optus for an equipment shelter over the property.

Council engaged an independent registered valuer to prepare a valuation report to determine an appropriate rent for the subject site for telecommunications purposes for an equipment shelter only. In undertaking the assessment of rent the valuer adopted the market approach. The market approach provides for an indication of value by comparing the subject asset with identical or similar assets for which price information is available.

The content of this report does not require community consultation by Council.

Conclusion

It is recommended that Council proceed to enter into a Lease with Optus for an 8 year term over part of 102 Champions Way, Willowbank, described as Lot 1 on SP308694 at a commencing rent of $12,000 plus GST per annum with a 2.5% annual indexation.

Attachments and Confidential Background Papers

1.	Proposed Lease Area - 102 Champions Way, Willowbank ⇩
2.	Site Layout Plan - 16-102 Champions Way, Willowbank ⇩

	CONFIDENTIAL
3.	Valuation Report - Rent Assessment - 102 Champions Way, Willowbank

Kerry Perrett

Property Officer

I concur with the recommendations contained in this report.

Brett McGrath

Senior Property Officer

I concur with the recommendations contained in this report.

Andrew Knight

General Manager - Corporate Services

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

9 July

2019

Doc ID No: A5617517

ITEM: 8

SUBJECT: Acquisition of Land for Brassall Bikeway Stage 5 Project

AUTHOR: Property Officer

DATE: 25 June 2019

Executive Summary

This is a report concerning the acquisition of land for road purposes for the Brassall Bikeway Stage 5 Project. (The Project).

RECOMMENDATION

A. That the Interim Administrator of Ipswich City Council resolve:

B. Part of Lot 405 on Crown plan CC1710, 112-136 Keswick Road, Karrabin

RELATED PARTIES

There are no related parties arising as a direct result of this report.

Advance Ipswich Theme Linkage

Managing growth and delivering key infrastructure

Purpose of Report/Background

The proposed works for the Project will facilitate the construction of shared pathway from Keswick Road to Diamantina Boulevard, Karrabin. Construction is programmed to commence in early 2020.

The works will involve the installation of a shared pedestrian/cycle bridge across Ironpot Creek and abutment works, a new 2.5m concrete wide shared pathway, associated minor retaining walls, road and kerb and channel works.

To facilitate the construction of the shared pathway and associated bridge within the road reserve, it has been identified an acquisition of land is required to accommodate the required abutment and pathway works for the construction of the bridge across Ironpot Creek. The acquisition of land and change to road reserve will also ensure ease of future access to inspect and maintain the bridge and abutments.

To facilitate the required abutment and pathway works for the construction of the bridge across Ironpot Creek, an acquisition is required over the following property:

· Part of Lot 45 on Crown Plan CC1710, 112-136 Keswick Road, Karrabin

Financial/RESOURCE IMPLICATIONS

Expenses relating to the resumption of land by agreement will form part of the project budget from the Capital Project Funding for 2018-2019 and 2019-2020 budget. External funding for the project has also been granted from Transport and Main Roads for $700,000 from the Cycle Network Local government Grants Program 2018-2019.

If an agreement cannot be reached with the property owner and the property is resumed by Gazettal Notice, expenses relating to Land Court proceedings will also form part of the project budget.

RISK MANAGEMENT IMPLICATIONS

The risk of not resolving to acquire the land will create a risk that the proposed bridge and associate abutments will not be able to be constructed to accommodate the shared pathway, and if the proposed bridge is constructed, abutments and pathway works will be constructed within private property which will create a liability risk to the existing property owner and Council should an event occur. The alignment of the bridge also takes into account future plans to seal Keswick Road and the construction of a vehicle bridge across Ironpot Creek within current road reserve. An aerial sewer line is currently in place to the south of the road reserve which restricts any works past the southern road reserve alignment.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009 + Acquisition of Land Act 1967

COMMUNITY and OTHER CONSULTATION

The property owner was consulted on the acquisition of the land for road purposes. A meeting was held with the owner discussing the proposed shared pathway alignment and associated works including bridge construction, abutments and pathway. Consultation with the property owner has thus far been very positive and they have been receptive to Council’s project and its requirement for the acquisition of part of their land. Compensation is to be determined by a market valuation and negotiations with the property owner will occur in due course.

Conclusion

It is recommended that Council proceed with the compulsory acquisition of land over the following property as a “constructing authority” under the Acquisition of Land Act:

· Part of Lot 45 on Crown Plan CC1710, 112-136 Keswick Road, Karrabin

In the first instance, Council will make all reasonable attempts to negotiate by agreement with the property owner(s) when issuing the notice of intention to resume (NIR). Therefore, Council will seek to compulsory acquire by way of resumption agreement with the property owner(s), however if this is unsuccessful, Council will exercise its power under the ALA and make application to the relevant Minister for the land to be taken.

Attachments and Confidential Background Papers

1.	Acquisition Plan - Part of 112-136 Keswick Road, Karrabin ⇩

	CONFIDENTIAL
2.	Fact Sheet - Brassall Bikeway Stage 5

Kerry Perrett

Property Officer

I concur with the recommendations contained in this report.

Brett McGrath

Senior Property Officer

I concur with the recommendations contained in this report.

Andrew Knight

General Manager - Corporate Services

“Together, we proudly enhance the quality of life for our community”