Item No.	Item Title	Page No.
1	1 Union Place Mall, Ipswich - Minor Change - Material Change of Use - Business Use and Community Use (Office Tower)	14
2	993-1049 Karrabin Rosewood Road, Thagoona - Minor Change - One (1) Lot into Fifty-One (51) Lots - Stage One, Preliminary Approval to Reconfigure the Balance 516 Lots, Preliminary Approval to Override the Planning Scheme	80
3	191 Whitwood Road, Lot 4 Whitwood Road, 62 Austin Street, 217 Barclay Street, New Chum - Material Change of Use - Special Industry (Chemical Manufacturing) and Environmentally Relevant Activity (ERA) 7 - Chemical Manufacturing	204
4	23, 25 and 27 Ipswich City Mall, Ipswich - Minor Change - Material Change of Use - Business Use (Cafe, Restaurant and/or Hotel) and Community Use (Library and Visitor Information Centre)	248
5	Commencement of Independent Decision Review Panel	305
6	Proposed Amendment to 2019–2020 Register of Fees and Charges	321
7	Exercise Of Delegation Report	325
8	Court Action Status Report	334
9	Quarterly Activity Report	339
10	'Road safety and operations' sub-program - road safety improvements priority list of projects	370
11	'Road safety and operations' sub-program - gravel turnarounds priority list of projects	375
12	"Safe School Travel" (SafeST) Sub-Program - Priority List Of Projects	380
13	**13698 Tender Consideration Plan - Permanent Pedestrian and Cycle Counters	385
14	**12630 Tender Consideration Plan - Heritage Fence Stabilisation	389
15	**iGO Public Transport Advocacy and Action Plan	393

Growth and Infrastructure Committee NO. 8

13 August 2019

AGENDA

1. 1 Union Place Mall, Ipswich - Minor Change - Material Change of Use - Business Use and Community Use (Office Tower)

This is a report concerning a minor change request made by Ipswich City Council to amend the approved business use and community use (office tower) which forms part of the redevelopment of Nicholas Street and Union Place precinct by Ipswich City Council. The application seeks amendments to the approved plans for the development and amendments to a number of the conditions of approval.

The subject application requires review by Committee and determination by Full Council in accordance with the Framework for Development Applications and Related Activities Policy as the application has been made by Council, and does not relate to the provision of standard local government infrastructure.

The minor change request is recommended to be approved.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That Council (Interim Administrator of Ipswich City Council) resolve to decide the minor change request, development application no. 4583/17/MAMC/B as outlined in the report by the Acting General Manager – Planning and Regulatory Services dated 18 July 2019 in accordance with section 81A of the Planning Act 2016.

B. That the Acting General Manager – Planning and Regulatory Services be authorised to give a decision notice on the change application in accordance with section 83 of the Planning Act 2016.

2. 993-1049 Karrabin Rosewood Road, Thagoona - Minor Change - One (1) Lot into Fifty-One (51) Lots - Stage One, Preliminary Approval to Reconfigure the Balance 516 Lots, Preliminary Approval to Override the Planning Scheme

This is a report concerning a minor change request to development application number 4350/2007/RAL. This request seeks to amend the approved One (1) Lot into Fifty-One (51) Lots - Stage One, Preliminary Approval to Reconfigure the Balance 516 Lots, and Preliminary Approval to Override the Planning Scheme located at 993-1049 Karrabin Rosewood Road, Thagoona. More specifically, the proposal involves changes to the internal lot and road layout, staging and removal of a land dedication that is no longer required by the Department of Transport and Main Roads (DTMR).

The subject application requires review by Committee and determination by Full Council in accordance with the Framework for Development Applications and Related Activities Policy as the application involves a Variation Request (previously a preliminary approval to override the planning scheme).

The minor change request is recommended to be approved.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That Council (Interim Administrator of Ipswich City Council) resolve to decide the minor change request, development application no. 4350/2007/MAMC/A as outlined in the report by the Acting General Manager – Planning and Regulatory Services dated 26 July 2019 in accordance with section 81A of the Planning Act 2016.

B. That the General Manager – Planning and Regulatory Services be authorised to give a decision notice on the change application in accordance with section 83 of the Planning Act 2016.

C. That the General Manager – Planning and Regulatory Services be authorised to give an amended infrastructure charges notice for the application in accordance with section 119 of the Planning Act 2016.

3. 191 Whitwood Road, Lot 4 Whitwood Road, 62 Austin Street, 217 Barclay Street, New Chum - Material Change of Use - Special Industry (Chemical Manufacturing) and Environmentally Relevant Activity (ERA) 7 - Chemical Manufacturing

This is a report concerning an application seeking approval for a Material Change of Use – Special Industry – Chemical Manufacturing (involving Environmentally Relevant Activities) at 191 Whitwood Road, Lot 4 Whitwood Road, 62 Austin Street and 217 Barclay Street, New Chum.

The subject application requires review by Committee and determination by Full Council in accordance with the Framework for Development Applications and Related Activities Policy as more than 20 properly made submissions objecting to the proposed development were received.

The proposed development has been assessed with regard to the applicant assessment benchmarks. The proposed development generally complies with the assessment benchmarks or can be conditioned to comply as outlined in the attached Statement of Reasons.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That Council (Interim Administrator of Ipswich City Council) resolve to approve development application no. 6216/2018/MCU subject to conditions in accordance with section 60 of the Planning Act 2016.

B. That the General Manager – Planning and Regulatory Services be authorised to prepare conditions in accordance with section 65 of the Planning Act 2016.

C. That the General Manager – Planning and Regulatory Services be authorised to give a decision notice for the application in accordance with section 63 of the Planning Act 2016.

D. That the General Manager – Planning and Regulatory Services be authorised to give an infrastructure charges notice for the application in accordance with section 119 of the Planning Act 2016.

4. 23, 25 and 27 Ipswich City Mall, Ipswich - Minor Change - Material Change of Use - Business Use (Cafe, Restaurant and/or Hotel) and Community Use (Library and Visitor Information Centre)

This is a report concerning a minor change request to development application number 995/2018 for a business use (café, restaurant and/or hotel) and community use (library and visitor information centre) which forms part of the redevelopment of the Nicholas Street and Union Place precinct by Ipswich City Council. The application seeks amendments to the approved plans for the development and amendments to a number of the conditions of approval.

The minor change request is recommended to be approved.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That Council (Interim Administrator of Ipswich City Council) decide to make the change to development application no. 995/18/MAMC/A for material change of use – business use (café, restaurant and/or hotel) and community use (library) in accordance with section 81A of the Planning Act 2016.

B. That the General Manager – Planning and Regulatory Services be authorised to give a decision notice on the change application in accordance with section 83 of the Planning Act 2016.

5. Commencement of Independent Decision Review Panel

This is a report concerning the commencement date for the Independent Decision Review Panel to be established in accordance with the Framework for Development Applications and Related Activities Policy. It is proposed to delay the commencement of this panel by two (2) months to ensure the related framework for the operation is finalised and adopted to ensure the policy outcome is achieved.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That the previous decision of Council, as per recommendation J. as it relates to the commencement of 2 September 2019 for the section of the Policy which relates to the ‘Independent Decision Review Panel’ of the Officer’s Report – Framework for Development Applications and Related Activities, adopted at the Council Ordinary Meeting of 16 April 2019, be repealed.

B. That the commencement date for the section of the Framework for Development Application and Related Activities Policy which relates to the ‘Independent Decision Review Panel’ be delayed until 1 November 2019.

6. Proposed Amendment to 2019–2020 Register of Fees and Charges

This is a report concerning the proposed amendments to the 2019–2020 Register of Fees and Charges, specifically section 1.4 Application Fee Cap and 4.3.1 (a) Changing a “Material Change of Use” or “Other Development” application.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the 2019–2020 Register of Fees and Charges be amended, as detailed in Attachment 1, and adopted with effect from 20 August 2019.

7. Exercise Of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 28 June 2019 to 1 August 2019.

Recommendation

That the report be received and the contents noted.

8. Court Action Status Report

This is a report concerning a status update with respect to current court actions associated with development planning related matters including one other significant matter of dispute that the Planning and Development Department is currently involved with.

Recommendation

That the report be received and the contents noted.

9. Quarterly Activity Report

This is a report by the Executive Business Support Officer dated 25 July 2019 concerning the development related activities of the Planning and Regulatory Services Department within the June Quarter 2019.

Recommendation

That the report be received and the contents noted.

10. 'Road safety and operations' sub-program - road safety improvements priority list of projects

This is a report concerning the road safety improvements project listing that forms part of the ‘Road Safety and Operations’ capital works portfolio sub-program.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the prioritised list of road safety improvements as detailed in Attachment 2 to the report by the Technical Officer (Traffic) dated 24 July 2019 be considered when developing Council’s next capital works portfolio.

11. 'Road safety and operations' sub-program - gravel turnarounds priority list of projects

This is a report concerning the gravel turnarounds project listing that forms part of the ‘Road Safety and Operations’ capital works portfolio sub-program.

As part of the capital works portfolio build process, it is proposed to submit a report outlining the project listing for each sub-program. This report relates to gravel turnarounds which forms part of the ‘Road Safety and Operations’ sub-program. Attachment 1 outlines how this project listing relates to the corresponding sub-program and program of works within the capital works portfolio.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the prioritised list of gravel turnaround projects as detailed in Attachment 2 to the report by the Technical Officer (Traffic) dated 25 July 2019 be considered when developing Council’s next capital works portfolio.

12. "Safe School Travel" (SafeST) Sub-Program - Priority List Of Projects

This is a report concerning safe school travel (SafeST) project listing that forms part of the ‘Road Safety and Operations’ capital works portfolio sub-program.

As part of the capital works portfolio build process, it is proposed to submit a report outlining the project listing for each sub-program. This report relates to safe school travel (SafeST) which forms part of the ‘Road Safety and Operations’ sub-program. Attachment 1 outlines how this project listing relates to the corresponding sub-program and program of works within the capital works portfolio.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the prioritised list of safe school travel (SafeST) projects as detailed in Attachment 2 to the report by the Senior Technical Officer (Traffic) dated 24 July 2019 be considered when developing Council’s next capital works portfolio.

13. **13698 Tender Consideration Plan - Permanent Pedestrian and Cycle Counters

This is a report concerning leveraging the exception under section 230 of the Local Government Regulation 2012 to award a Contractor to undertake the supply and installation of permanent pedestrian and cycle counters, including the associated data capture and reporting due to intellectual property restrictions. Section 230 operates as an exception to Section 228: being the requirement for Council to invite written tenders for medium and large-sized contractual arrangements.

In 2016, Council engaged a Contractor via Request for Quotation for the permanent installation of pedestrian and cycle counters including an appropriate software platform which Council adopted at that point in time. This software platforms remains the intellectual property of the successful contractor.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That Council (Interim Administrator of Ipswich City Council) resolve to adopt the Tender Consideration Plan for Supply and Installation of Permanent Pedestrian and Cycle Counters as outlined in the report by the Principal Officer (Contracts and Procurement) dated 14 June 2019 in accordance with section 230(1)(b) of the Local Government Regulation 2012.

B. That Council (Interim Administrator of Ipswich City Council) resolve to enter into a contract with the preferred Contractor for the supply and Installation of Permanent Pedestrian and Cycle Counters on the terms described in the report by the Principal Officer (Contracts and Procurement) dated 14 June 2019.

C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract with the preferred Contractor to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

14. **12630 Tender Consideration Plan - Heritage Fence Stabilisation

This is a report concerning leveraging the exception under section 230 of the Local Government Regulation 2012 to award a Contractor to undertake stabilisation and repairs works to the heritage listed fence located at Queens Park. Section 230 operates as an exception to Section 228: being the requirement for Council to invite written tenders for medium and large-sized contractual arrangements.

In March 2019, the Infrastructure Services Department released a quotation to market to secure a Contractor for these works, one submission was received. This submission demonstrated experience on heritage listed structures, having undertaken works for Ipswich City Council, The University of Queensland and Old Government House. This quotation was unable to be awarded as the submitted price of the submission exceeds the medium sized contractual arrangement threshold; meaning an open tender process will be required.

The number of submissions received for quotation 12630, as well as market analysis and industry engagement demonstrates there is limited suppliers within the South East Queensland market available to respond to Council’s requests.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That Council (Interim Administrator of Ipswich City Council) resolve to adopt the Quote or Tender Consideration Plan for Stabilisation and Maintenance of the Heritage Fence, Queens Park as outlined in the report by the Principal Officer (Contracts and Procurement) dated 18 June 2019 in accordance with section 230(1)(b) of the Local Government Regulation 2012.

B. That Council (Interim Administrator of Ipswich City Council) resolve to enter into a contract with the preferred Contractor for Stabilisation and Maintenance of the Heritage Fence, Queens Park on the terms described in the report by the Principal Officer (Contracts and Procurement) dated 18 June 2019

15. **iGO Public Transport Advocacy and Action Plan

This is a report concerning the development of the iGO Public Transport Advocacy and Action Plan, a key deliverable of iGO – The City of Ipswich Transport Plan. The iGO Public Transport Advocacy and Action Plan has now been completed and its outcomes are ready to be considered by Council with the view of obtaining formal endorsement to commence its delivery.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That the iGO Public Transport Advocacy and Action Plan, as detailed in
Attachment 2 and 3 of the report by the Senior Transport Planner dated 16 July 2019, be adopted.

B. That Council officers, as delegated by the Chief Executive Officer, be authorised to commence the delivery of the iGO Public Transport Advocacy and Action Plan, with initial delivery focus on the four actions outlined in Table 2 of the report by the Senior Transport Planner dated 16 July 2019.

C. That the Interim Administrator, Chief Executive Officer and Executive Leadership Team communicate and promote the outcomes and key messages of the iGO Public Transport Advocacy and Action Plan with the Ipswich community and other stakeholders such as the Queensland Government.

D. That funding of $60,000 be allocated in Council’s 2020–2021 FY operational budget in order to progress iGO Public Transport Advocacy and Action Plan Action 2.1 outlined in Table 2 of the report by the Senior Transport Planner dated 16 July 2019.

** Item includes confidential papers

and any other items as considered necessary.

Growth and Infrastructure Committee

Meeting Agenda

13 August

2019

Doc ID No: A5671032

ITEM: 1

SUBJECT: 1 Union Place Mall, Ipswich - Minor Change - Material Change of Use - Business Use and Community Use (Office Tower)

AUTHOR: Team Coordinator (Development)

DATE: 18 July 2019

Executive Summary

The minor change request is recommended to be approved.

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

B. That the Acting General Manager – Planning and Regulatory Services be authorised to give a decision notice on the change application in accordance with section 83 of the Planning Act 2016.

RELATED PARTIES

· Ipswich City Council (Applicant and Landowner)

· Urbis Pty Ltd (Town Planning Consultant) – The directors of this company as extracted from the ASIC database on 22 July 2019 are James Tuma, Timothy Blythe, Lisa Chung, Michelle Tredenick, Lloyd Elliot, Matthew Cleary and Clare Brown. The primary contact is Grant Williams, Senior Consultant and Rose Mosley, Consultant.

· The Buchan Group (Architect)

· Ranbury Management Group Pty Ltd (Project Manager) – The primary contact is Ermano Nobilio, Senior Project Manager.

Advance Ipswich Theme Linkage

Managing growth and delivering key infrastructure

Purpose of Report/Background

SITE ADDRESS:	1 Union Place Mall, IPSWICH QLD 4305
APPLICATION TYPE:	Change application (minor change)
ORIGINAL PROPOSAL:	Material Change of Use - Business Use and Community Use (Office Tower)
ZONE:	CBD Primary Retail
OVERLAYS:	OV5 (adopted flood regulation line), OV7A (building height restriction area 45m & transitional surface) and OV7B (8km existing committed urban townships buffer)
APPLICANT:	Ipswich City Council
OWNER:	Ipswich City Council
APPLICATION NO:	4583/2017/MAMC/B
AREA:	3,311m²
REFERRAL AGENCIES:	Department of State Development, Manufacturing, Infrastructure and Planning
EXISTING USE:	Shopping Centre
PREVIOUS RELATED APPROVALS:	2229/17/RAL - 1 lot into 3 lots 4583/17/MCU - business use and community use (office tower) 4583/17/MAMC/A – minor change
DATE RECEIVED:	8 July 2019
DECISION PERIOD START DATE:	24 July 2019
EXPECTED DETERMINATION DATE:	21 August 2019

SITE LOCATION

PROPOSAL SUMMARY

On 22 November 2017, Council issued a Negotiated Decision Notice in relation to Development Permit No. 4583/2017/MCU that approved a material change of use for business use and community use (office tower) at 1 Union Place Mall, Ipswich.

On 8 July 2019, the applicant submitted a minor change application. Specifically, the applicant has submitted amended plans for approval, which incorporate minor changes to the built form and internal layout of the building including the relocation of the Council chambers from the first floor to the eighth floor and the inclusion of a children’s library on the ground floor.

A full assessment of the minor change application has been undertaken (refer Attachment 1). The minor change application is recommended to be approved in accordance with Attachments 2 and 3, and as follows:

Nature of Changes:

Nature of Change	Decision
Decision Notice
Part 3 – Approved Plans, Specifications and Supporting Material	To be amended
Attachment A
Condition 7 – Particular Use	To be amended

RESOURCE IMPLICATIONS

There are no resource implications associated with this report.

RISK MANAGEMENT IMPLICATIONS

A risk to Council exists should the proposal not be determined in accordance with legislative requirements. The assessment and subsequent recommendations have been prepared to minimise the risk.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Planning Act 2016

Ipswich Planning Scheme 2006

COMMUNITY and OTHER CONSULTATION

Community and other consultation has not been undertaken and this application did not require public notification in accordance with the requirements of the Planning Act 2016.

Conclusion

An assessment of the minor change request has been undertaken and it has been determined that the changes are generally consistent with the original approval and relevant legislative requirements. Accordingly, the minor change application is recommended to be approved in accordance with the recommendations and attachments of this report.

Attachments and Confidential Background Papers

1.	Change Application Assessment ⇩
2.	Draft Decision Details and Conditions Package ⇩
3.	Draft DA Plans Approved ⇩

Mitchell Grant

Team Coordinator (Development)

I concur with the recommendations contained in this report.

Anthony Bowles

Acting Development Planning Manager

I concur with the recommendations contained in this report.

Brett Davey

Acting General Manager - Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

13 August

2019

Doc ID No: A5689947

ITEM: 2

SUBJECT: 993-1049 Karrabin Rosewood Road, Thagoona - Minor Change - One (1) Lot into Fifty-One (51) Lots - Stage One, Preliminary Approval to Reconfigure the Balance 516 Lots, Preliminary Approval to Override the Planning Scheme

AUTHOR: Team Coordinator (West)

DATE: 26 July 2019

Executive Summary

The subject application requires review by Committee and determination by Full Council in accordance with the Framework for Development Applications and Related Activities Policy as the application involves a Variation Request (previously a preliminary approval to override the planning scheme).

The minor change request is recommended to be approved.

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

B. That the General Manager – Planning and Regulatory Services be authorised to give a decision notice on the change application in accordance with section 83 of the Planning Act 2016.

RELATED PARTIES

· Queensland Residential Estates Pty Ltd (Owner) – The directors of this company as extracted from the ASIC database on 23 July 2019 are Nicholas Lennon and Anthony Lennon.

· LandPartners Pty Ltd (Applicant) – The directors of this company as extracted from the ASIC database on 23 July 2019 are Michael Milestone, Ross McDowall, Gregory Oxley, Leonard Brock, John Davidson, Peter Barbaro, Raymond Keable and Roland Mollison. The alternate directors of this company as extracted from the ASIC database on 23 July 2019 are Shane Smith, Robert Pascoe and Adam Dee. The primary contact has been Town Planner, Peter Strain and Director of Planning and Design, Shane Smith.

· Lennium Group Pty Ltd (Development Managers) - The primary contact has been Development Manager, Ian Worthington.

Advance Ipswich Theme Linkage

Managing growth and delivering key infrastructure.Background INFORMATION

SITE ADDRESS	993-1049 Karrabin Rosewood Road, Thagoona
APPLICATION TYPE:	Modification-Change Application Minor
ORIGINAL APPROVAL:	4350/2007/RAL Making a Material Change of Use of Premises – Preliminary Approval to Affect the Planning Scheme pursuant to section 242 of the Sustainable Planning Act 2009 for the development of Land for Residential Low Density Purposes; Reconfiguring a Lot – One (1) Lot into Fifty Two (52) Lots plus Balance Area, Drainage Reserve and New Roads; and Reconfiguring a Lot – One (1) Lot into Three Hundred and Seventy Three (373) Lots Plus a Balance Lot, Drainage Reserve and New Roads
AMENDED PROPOSAL	Making a Material Change of Use of Premises – Preliminary Approval to Affect the Planning Scheme pursuant to section 242 of the Sustainable Planning Act 2009 for the development of Land for Residential Low Density Purposes; Reconfiguring a Lot – One (1) Lot into ~~Fifty Two (52)~~ Fifty-Seven (57) Lots plus Balance Area, Drainage Reserve and New Roads; and Reconfiguring a Lot – One (1) Lot into ~~Three Hundred and Seventy Three (373)~~ Three Hundred and Seventy-Five (375) Lots Plus a Balance Lot, Drainage Reserve and New Roads
ZONE:	Future Urban – Walloon/Thagoona
OVERLAYS:	Slope 15 Percent to 20 Percent Slope 20 Percent to 25 Percent Slope > 25 Percent Building Height Restriction Area 45m Outer Horizontal Surface RL 176.5 13km Existing Committed urban Townships Buffer
APPLICANT:	Queensland Residential Estates Pty Ltd C/- LandPartners Pty Ltd
OWNER:	Queensland Residential Estates Pty Ltd
EXISTING OR PROPOSED TRADING NAMES:	Not applicable
APPLICATION NO:	4350/2007/MAMC/A
AREA:	54.402ha
REFERRAL AGENCIES:	State Development, Manufacturing, Infrastructure and Planning
EXISTING USE:	Cattle Breeding/Fattening
DATE RECEIVED:	6 June 2019
DECISION PERIOD START DATE:	5 July 2019
EXPECTED DETERMINATION DATE:	1 September 2019

SITE LOCATION:

Site Locality

PROPOSAL SUMMARY:

On 22 March 2013, Council issued a Negotiated Decision Notice in relation to Development Permit No. 4305/2007/RAL that approved a Preliminary Approval to Affect the Planning Scheme pursuant to section 242 of the Sustainable Planning Act 2009 for the development of Land for Residential Low Density Purposes; Development Permit for Reconfiguring a Lot – One (1) Lot into Fifty Two (52) Lots plus Balance Area, Drainage Reserve and New Roads; and Preliminary Approval Reconfiguring a Lot – One (1) Lot into Three Hundred and Seventy Three (373) Lots Plus a Balance Lot, Drainage Reserve and New Roads at 993-1049 Karrabin Rosewood Road, THAGOONA QLD 4306.

On 7 December 2018, the applicant submitted an application to extend the currency period of Development Permit No. 4350/2007/RAL by four (4) years. In accordance with s87 of the Planning Act 2016, Council advised the applicant that the approved layout no longer complied with the current provisions of the Ipswich Planning Scheme and recommended that the plans of development be amended in order to comply.

On 6 June 2019, the applicant submitted the subject minor change application. Specifically, the applicant has submitted amended plans which incorporate changes to the lot and internal road layout and staging in order to achieve compliance with Council’s updated Planning Scheme Policies. Furthermore, the plans have also been amended to remove a land dedication along Karrabin Rosewood Road that is no longer required by the Department of Transport and Main Roads. In lieu of the DTMR land dedication, the applicant has proposed the land be designated as ‘Residential Low Density’ which is appropriately reflected within the plans of development.

In order to facilitate the proposed changes the applicant has provided representations specifically in relation to Part 3 – Approved Plans Specifications and Supporting Materials. As a consequence of the amended plans, a number of decision details and conditions will also need to be amended in order to reflect the new layout. A complete assessment of these changes is discussed in Attachment 1.

Nature of Changes:

Nature of Change	Recommendation
Decision Notice
Part 1 – Decision Details	To be amended
Part 3 – Approved Plans, Specification and Supporting Material	To be amended
Part 5 – Other Necessary Development Permits and/or Compliance Permits	To be amended
Attachment A
Attachment A – Condition 4 – Site Development	To be amended
Attachment A – Condition 14 – Plan of Subdivision	To be amended
Attachment A – Condition 15 – Plan of Survey	To be amended
Attachment A – Condition 25 – Roadworks	To be amended
Attachment A – Condition 29 – Stormwater - General	To be amended
Attachment A – Condition 45 – Development Plan	To be amended
Attachment A – Condition 50 – Provision of Open Space – Level 3 Local Play and Picnic Park	To be amended
Attachment A – Condition 54 – Roadworks	To be amended
Attachment A – Annexure A – Adopted Infrastructure Charges Notice	To be amended
Attachment B – Annexure A – Adopted Infrastructure Charges Notice	To be amended
Department of Transport and Main Roads Concurrence Agency Conditions and Statement of Reasons	To be amended

RESOURCE IMPLICATIONS

There are no resource implications associated with this report.

RISK MANAGEMENT IMPLICATIONS

A risk to Council exists should the proposal not be determined in accordance with legislative requirements. The assessment and subsequent recommendations have been prepared to minimise the risk.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Planning Act 2016

Ipswich Planning Scheme 2006

COMMUNITY and OTHER CONSULTATION

Community and other consultation has not been undertaken and this application did not require public notification in accordance with the requirements of the Planning Act 2016.

Conclusion

Attachments and Confidential Background Papers

1.	Change Application Assessment ⇩
2.	Draft Decision Notice Change Application ⇩
3.	Draft DA Plans Approved ⇩

Michael Simmons

Team Coordinator (West)

I concur with the recommendations contained in this report.

Anthony Bowles

Senior Planner (Development)

I concur with the recommendations contained in this report.

Brett Davey

Acting General Manager - Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

13 August

2019

Item 2 / Attachment 2.

PDF Creator

Growth and Infrastructure Committee

Meeting Agenda

13 August

2019

Doc ID No: A5675975

ITEM: 3

SUBJECT: 191 Whitwood Road, Lot 4 Whitwood Road, 62 Austin Street, 217 Barclay Street, New Chum - Material Change of Use - Special Industry (Chemical Manufacturing) and Environmentally Relevant Activity (ERA) 7 - Chemical Manufacturing

AUTHOR: Team Coordinator (West)

DATE: 22 July 2019

Executive Summary

The subject application requires review by Committee and determination by Full Council in accordance with the Framework for Development Applications and Related Activities Policy as more than 20 properly made submissions objecting to the proposed development were received.

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

A. That Council (Interim Administrator of Ipswich City Council) resolve to approve development application no. 6216/2018/MCU subject to conditions in accordance with section 60 of the Planning Act 2016.

B. That the General Manager – Planning and Regulatory Services be authorised to prepare conditions in accordance with section 65 of the Planning Act 2016.

C. That the General Manager – Planning and Regulatory Services be authorised to give a decision notice for the application in accordance with section 63 of the Planning Act 2016.

D. That the General Manager – Planning and Regulatory Services be authorised to give an infrastructure charges notice for the application in accordance with section 119 of the Planning Act 2016.

RELATED PARTIES

The related parties to this application are:

· Austin BMI Pty Ltd (Landowner) – The current company director as extracted from the ASIC database on 22 July 2019 is Balfour Martin Irvine.

· Sun Mining Services Pty Ltd (Developer) – The current company director as extracted from the ASIC database on 22 July 2019 is Hossein Asgari.

· Urbis Pty Ltd (Planning Consultant) – Whilst the primary contact has been Associate Director, Martin Gerred, the current company directors as extracted from the ASIC database on 22 July 2019 are James Joseph Tuma, Timothy Marshall Bythe, Lisa Chung, Michelle Tredenick, Llyoyd James Elliott, Matthew Fraser Cleary and Clare Jennifer Brown.

· MRA Environmental (Environmental Consultant) – The primary contact has been Senior Environmental Scientist, Natalie Hoskins.

· Geleon Pty Ltd (Traffic Consultant) – The primary contact has been RPEQ, Greg Lerch.

· Sun Mining Services (Risk Assessment)– The primary contacts has been Miguel Areos, Frederick Bezuidenhout and Hossein Asgari

· ATC Williams (Stormwater Consultant) – The primary contact has been Fred Bezuidenhout.

· Morton Geotechnical Services Pty. Ltd. (Mining Study Consultant) – The primary contact has been Engineering Geologist, Ken Grubb.

Advance Ipswich Theme Linkage

Managing growth and delivering key infrastructure

Background INFORMATION

SITE ADDRESS:	191 Whitwood Road, Lot 4 Whitwood Road, 62 Austin Street & 217 Barclay Street, NEW CHUM QLD 4303
APPLICATION TYPE:	Material Change of Use
PROPOSAL:	Special Industry (Chemical Manufacturing) and Environmentally Relevant Activity (ERA) 7 - Chemical Manufacturing
ZONE:	RBIA02 – Regional Business and Industry Investigation (New Chum) RBB01 – Regional Business and Industry Buffer (45.01% of 217 Barcley Street)
OVERLAYS:	OV2 – Key Resource Area, Unknown Resource, Mining Lease OV 3 – Area Affected by Underground Mining Shaft, Area Affected by Underground Mining Tunnel, Area Affected by Underground Mining, Mining Constrained Area, Surface Disturbance Including Open-Cut Mining OV4 – Slope 15-20%, Slope 20-25%, Slope >25% OV6 – Highway Buffer & Regional Transport Corridor (applies to 217 Barclay Street only) OV7A – Building Height Restriction Area 45m, Building Height Restriction Area 90m (applies to 217 Barclay Street only), Outer Horizontal Surface RL176.5 OV7B – 1
APPLICANT:	Sun Mining Services Pty Ltd
OWNER:	Austin BMI Pty Ltd
EXISTING OR PROPOSED TRADING NAMES:	Sun Mining Services Pty Ltd
APPLICATION NO:	6216/2018/MCU
AREA:	191 Whitwood Road – 26.209ha Lot 4 Whitwood Road – 34.646ha 62 Austin Street – 22.258ha 217 Barclay Street – 23.042ha TOTAL = 106.155ha
REFERRAL AGENCIES:	Department of State Development, Manufacturing, Infrastructure and Planning
EXISTING USE:	- Mining void. - Chemical manufacturing by Sun Mining (the subject of this development application) - 5627/2016/MAMC/A – Special Industry - 1521/2018/MAOC/A – General Industry (reprocessing and storage of tyres)
PREVIOUS RELATED APPROVALS:	Not Applicable
DATE RECEIVED:	7 August 2018 (properly made 24 August 2018)
DECISION PERIOD START DATE:	31 May 2019
EXPECTED DETERMINATION DATE:	28 August 2019

SITE LOCATION

Figure 1 – Subject Site Locality Map

PROPOSAL OVERVIEW

The applicant seeks approval for a Material Change of Use for a Special Industry - Chemical Manufacturing (involving Environmentally Relevant Activities). The use includes the storage of raw chemical products in a secured compound, manufacturing of chemicals onsite, and the export of the manufactured chemicals from the site to be sold primarily to the mining industry, both within Australia and overseas.

The applicant has operated from the site for approximately five (5) years. Previously, the chemical manufacturing facility was associated with the function of mining operations onsite and was permitted through a mining lease that exists over the property (ML50115). As a result of changes to the business operations and proposed increases in production (including exporting materials overseas), the proposed development can no longer be associated with the mining lease; thus the Council has received the subject development application.

The chemical manufacturing facility imports a number of raw materials/chemicals onto the site whereby it is then mixed into a product that is capable of being exported. The raw materials, which are imported and stored onsite consist of:

· Oxidising substance 1 (max. 500 tonnes)

· Solid fuel 1 (max. 300 tonnes)

· Oxidising substance 2 (max. 300 tonnes)

· Acid (max. 300 tonnes)

· Carbon black (max. 50 tonnes)

· Food thickener (max. 25 tonnes)

· Oxidising substance 3 (max. 25 tonnes)

· Solid fuel 2 (max. 15 tonnes)

· Liquid soap (max. 15 tonnes)

· Oxidising substance 4 (max. 15 tonnes)

The chemical manufacturing facility operates primarily outdoors, with the only structures being a 30m² demountable site office, shade structures, 3 storage tanks and multiple shipping and storage containers.

The applicant has provided an Environmentally Relevant Activity Report which outlines mitigation measures proposed to minimise adverse impacts to air, water, land, noise and other environmental values such as litter. An example of the mitigation measures outlined in the report include:

· Storage of goods in accordance with the Australian Standards;

· Acid storage and 2 Wala gel to occur within concrete bunds;

· Earthen bund drain along the eastern boundary of the compound to capture any spill that may discharge from the compound;

· Mixing and handling of chemicals to occur undercover and on concrete hardstand; and

· Spill kits located on-site.

In addition, the applicant has also provided a Risk Assessment Report, which includes a manufacturing plan risk assessment and outlines safety measures associated with the operation (including appropriate separation distances from vulnerable facilities), security measures, emergency response plans, management of environmental risks and storage and treatment of waste. Of note are the security measures proposed on site which include fencing of the premises to comply with the Australian Standards (AS1725-2003), CCTV system (including seven cameras), warning signs and security checks for employees.

Both the Environmentally Relevant Activity Report and Risk Assessment Report were prepared to support the application for the ERA 7 – Chemical Manufacturing, which has subsequently been assessed and approved, subject to conditions, by the Department of Environment and Science (DES).

The chemical manufacturing facility primarily produces four (4) products, as detailed below:

Product	Comments
Wala Gel	Wala gel is classified as oxidising agent class 5.1, with UN 3139. The product is transported to mines or quarries, where it is blended with ANFO by especially designed trucks. The production of Wala gel is approximately 40 tonnes/week.
SX2	SX2 is a solution classified as Class 5.1 UN 3265 and it is the base for the preparation of the Wala gel in overseas locations. SMS P/L produces approximately between 72,000 – 108,000 L/week (4 – 6 export containers). SX2 solution is also used to prepare Wala gel for local consumption.
EXEL solution	This solution if key for the Wala product to achieve a rubbery consistency to support the key characteristics of the product. SMS P/L makes 18 IBC once or twice per year.
Rodger solution	The Rodger solution provides the key characteristics required by the Wala product. The monthly production varies between 18,000 L to 36,000 L (1 or 2 containers).

The use is proposed to operate Monday to Sunday between 6:00am to 4:00pm and will require approximately 4-6 employees.

Access to the site is via Austin Street, with an internal track through the site to the proposed facility. The applicant is proposing to relocate the existing internal track if/when the location of the track becomes incompatible with other uses on site. In the meantime, the existing access will be maintained under all weather conditions and when required due to climatic conditions, a water truck will be used to minimise dust nuisance. The proposal includes eight (8) car parking spaces, being six (6) for staff and two (2) for visitors.

The development is not proposed to be connected to reticulated water or sewer. Water will be pumped out of the mining void to deliver potable water for all services on site. Sewer is proposed to be trucked off site.

OTHER RELEVANT INFORMATION:

Whilst the Ipswich City Council (the council) is the assessment manager for the development

application, under the Environmental Protection Act 1994 chemical manufacturing is identified as an environmentally relevant activity (ERA) which is to be assessed, administered and enforced by the Department of Environment and Science (DES). Following an assessment of the ERA 7 – Chemical Manufacturing component of the application, DES issued an Environmental Authority to Sun Mining Services on 29 May 2019 with appropriate conditions to manage the environmental risk of the activity in relation to impacts on environmental values under the Environmental Protection Act 1994.

The applicant has stated that they have a lease agreement with the landowner that requires a 180 metre buffer around the perimeter of the use area to protect the ongoing operations of the proposed chemical manufacturing facility. Notwithstanding, the applicant has acknowledged that there is a separate development application that has been lodged over the subject site that is currently being assessed by Council for a Material Change of Use for a Special Industry (waste recycling, reprocessing and disposal - waste transfer station), Caretakers Residence and Environmentally Relevant Activities – ERA 60(2)(h), ERA 33 and ERA 62 (Council reference 1149/2018/CA), which may encroach into the 180m lease buffer area in the long term. Whilst 1149/2018/CA has not been granted a development permit, the applicant has acknowledged that both uses may become incompatible in the future (should 1149/2018/CA be approved). To resolve this issue, the applicant has recommended that Council impose a 10 year sunset condition (i.e. the chemical manufacturing facility must cease within 10 years of the approval taking affect), which is considered to be sufficient time before the use proposed under 1149/2018/CA may potentially encroach into the lease buffer area. The applicant has also provided an alternative internal access arrangement should 1149/2018/CA be approved.

Financial/RESOURCE IMPLICATIONS

There are no resource implications associated with this report.

RISK MANAGEMENT IMPLICATIONS

A risk to Council exists should the proposal not be determined in accordance with legislative requirements. The assessment and subsequent recommendations have been prepared to minimise the risk.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Ipswich Planning Scheme 2006

Planning Act 2016

COMMUNITY and OTHER CONSULTATION

Referral Agency

The application required referral to the Department of State Development, Manufacturing, Infrastructure and Planning (DSDMIP). The development application referral (ref: 1809-7091) was assessed by the State Assessment and Referral Agency (SARA). Following an assessment against the State Development Assessment Provisions, SARA determined that the application complied with the state’s assessment benchmarks for state transport infrastructure, hazardous chemical facilities and environmentally relevant activities, under the Planning Act 2016 and the Environmental Protection Act 1994. Aspects associated with the site’s operations, such as site management and risks were considered as part of the state’s assessment. SARA’s response dated 31 May 2019 advised that they did not object to the development subject to the inclusion of SARA conditions.

In the Statement of Reasons provided by SARA, Council was advised that:

· The proposal complies with the purpose and performance outcomes of State code 1: Development in a state controlled road environment, State code 21: Hazardous facilities and State code 22: Environmentally relevant activities of the State Development Assessment Provisions.

· The location of the use footprint and proposed activities do not adversely impact upon the safety and efficiency of the Cunningham Highway.

· The development application material demonstrates that risks associated with the facility have been identified and can be managed appropriately to protect human health and safety, proportionate to the sensitive of the surrounding land uses and zones.

· The development application material demonstrates the proposal is located and design to avoid environmental harm on environmental values and avoids impacts on matters of state environmental significance.

Public Notification

The applicant undertook public notification from 7 January to 29 January 2019. During the public notification period 87 properly made and 6 not properly made submissions were received. Submissions received during public notification related primarily to potential environmental and safety concerns with the proposed development. These issues were considered as part of the state’s assessment and appropriate conditions have been imposed by DES to manage the environmental risk of the activity in relation to impacts on environmental values under the Environmental Protection Act 1994.

A comprehensive summary of the issues identified in the submissions and how they have been addressed is outlined in the attached Statement of Reasons.

Conclusion

An assessment of the proposed Material Change of Use for Special Industry (Chemical Manufacturing) and Environmentally Relevant Activity (ERA) 7 - Chemical Manufacturing has been undertaken and it has been determined that the proposed development generally complies with the assessment benchmarks or can be conditioned to comply as outlined in the attached Statement of Reasons. It is therefore recommended that this development application be decided in accordance with the recommendations and attachments of this report.

Attachments and Confidential Background Papers

1.	Referral Agency Response ⇩
2.	Statement of Reasons ⇩
3.	Approved Plans ⇩

Michael Simmons

Team Coordinator (West)

I concur with the recommendations contained in this report.

Anthony Bowles

Acting Development Planning Manager

I concur with the recommendations contained in this report.

Brett Davey

Acting General Manager - Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

13 August

2019

Doc ID No: A5671784

ITEM: 4

SUBJECT: 23, 25 and 27 Ipswich City Mall, Ipswich - Minor Change - Material Change of Use - Business Use (Cafe, Restaurant and/or Hotel) and Community Use (Library and Visitor Information Centre)

AUTHOR: Acting Development Planning Manager

DATE: 18 July 2019

Executive Summary

The minor change request is recommended to be approved.

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

B. That the General Manager – Planning and Regulatory Services be authorised to give a decision notice on the change application in accordance with section 83 of the Planning Act 2016.

RELATED PARTIES

· Ipswich City Council (Applicant and Landowner)

· Cardno (Qld) Pty Ltd (Town Planning Consultant) – The directors of this company as extracted from the ASIC database on 25 July 2019 are Peter Barker, Jesus Templado, Mark Richards, Natalie Muir and Robert Marshall. The primary contact is Leisa Sinclair, Business Unit Manager.

· Ranbury Management Group Pty Ltd (Project Manager) – The primary contact is Ermano Nobilio, Senior Project Manager.

· BVN Group (Architect)

Advance Ipswich Theme Linkage

Managing growth and delivering key infrastructure

Purpose of Report/Background

SITE ADDRESS:	23, 25 and 27 Ipswich City Mall, IPSWICH QLD 4305
APPLICATION TYPE:	Change application (minor change)
ORIGINAL PROPOSAL:	Material Change of Use - Business Use (Cafe, Restaurant and/or Hotel) and Community Use (Library and Visitor Information Centre)
ZONE:	CBD Primary Retail
OVERLAYS:	OV5 (adopted flood regulation line), OV7A (building height restriction area 45m & transitional surface) and OV7B (8km existing committed urban townships buffer)
APPLICANT:	Ipswich City Council
OWNER:	Ipswich City Council
APPLICATION NO:	995/2018/MAMC/A
AREA:	16,072m²
REFERRAL AGENCIES:	Department of State Development, Manufacturing, Infrastructure and Planning
EXISTING USE:	Shopping Centre
PREVIOUS RELATED APPROVALS:	2229/17 RAL 1 lot into 3 lots
DATE RECEIVED:	27 June 2019
DECISION PERIOD START DATE:	24 July 2019
EXPECTED DETERMINATION DATE:	21 August 2019

SITE LOCATION:

Site Locality

On 24 November 2017, Council issued a Decision Notice in relation to Development Permit No. 995/2018/MCU that approved a material change of use for community use (library and visitor information centre) and business use (café, restaurant and/or hotel) on land located at 23, 25 and 27 Ipswich City Mall, Ipswich.

On 28 June 2019, the applicant submitted the subject minor change application. In summary, the minor change application seeks the following changes:

· The table of Approved Plans, Specifications and Drawings at Part 3 of the Decision Notice in the approval package to be updated to reflect modified drawings and to remove superseded drawings. The changes primarily relate to the footprint and internal layout of the library to accommodate the retention of an existing substation on the plaza level, and changes to the adjacent Park use, which does not form part of the development approval.

· In relation to the development permit for Community Use (Library & Visitor Information Centre) and the development permit for Business Use (Café, Restaurant and/or Hotel), the removal of Attachment A Condition 5(c) and Attachment A Condition 5(d) respectively from the development permits. Specifically, this condition requires the ramps within Bremer Street to be removed and the road pavement in Bremer Street to be remediated in order to facilitate appropriate access for the development, and the applicant has argued that Council’s requirement to remove the Bremer Street ramps is not relevant to the development applications, and that no changes to the access arrangements, including ramps is now proposed.

· In relation to the development permit for Community Use (Library & Visitor Information Centre) and the development permit for Business Use (Café, Restaurant and/or Hotel), amendment of Attachment A Condition 18(a) and Attachment A Condition 20(a) in each development permit. Specifically, this condition requires a minimum of 1035 spaces to be maintained within the existing car park, and the applicant has advised that the retention of the existing access arrangements results in a reduction of car parking spaces to 993 spaces, and remains compliant with the Ipswich Planning Scheme Parking Code.

· In relation to the development permit for Community Use (Library & Visitor Information Centre) and the development permit for Business Use (Café, Restaurant and/or Hotel), removal of Attachment A Condition 19(d) from each development permit. Specifically, this condition requires all movements access to and from Bremer Street from the existing car park access on basement level 05 – 06, and the applicant has advised that the existing access arrangements are proposed to be retained.

Nature of Changes:

Nature of Change	Decision
Decision Notice
Part 3 – Approved Plans, Specifications and Supporting Material	To be amended
Attachment A
*Proposal: Material Change of Use - Community Use (Library & Visitor Information Centre)*
Condition 5(c) – Requirements Before the Development May Start	To be amended
Condition 18(a) – Car Parking – Use and Maintenance	To be amended
Condition 19(d) – Access, Parking and Manoeuvring Areas	To be amended
*Proposal: Material Change of Use - Business Use (Cafe, Restaurant and/or Hotel)*
Condition 5(c) – Requirements Before the Development May Start	To be amended
Condition 5(d) – Requirements Before the Development May Start	To be amended
Condition 8 – Limits to Approval	To be amended
Condition 20(a) – Car Parking – Use and Maintenance	To be amended
Condition 21(d) – Access, Parking and Manoeuvring Areas	To be amended

RESOURCE IMPLICATIONS

There are no resource implications associated with this report.

RISK MANAGEMENT IMPLICATIONS

A risk to Council exists should the proposal not be determined in accordance with legislative requirements. The assessment and subsequent recommendations have been prepared to minimise the risk.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Planning Act 2016

Ipswich Planning Scheme 2006

COMMUNITY and OTHER CONSULTATION

Community and other consultation has not been undertaken and this application did not require public notification in accordance with the requirements of the Planning Act 2016.

Conclusion

Attachments and Confidential Background Papers

1.	Change Application Assessment ⇩
2.	Draft Decision Details and Conditions Package ⇩
3.	Draft DA Plans Approved ⇩

Anthony Bowles

Acting Development Planning Manager

I concur with the recommendations contained in this report.

Brett Davey

Acting General Manager - Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

13 August

2019

Doc ID No: A5683657

ITEM: 5

SUBJECT: Commencement of Independent Decision Review Panel

AUTHOR: Acting Development Planning Manager

DATE: 24 July 2019

Executive Summary

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

RELATED PARTIES

There are no related parties associated with this report.

Advance Ipswich Theme Linkage

Managing growth and delivering key infrastructure

Purpose of Report/Background

The Framework for Development Applications and Related Activities Policy was adopted by Council on 16 April 2019. An element of this policy was the establishment of an Independent Decision Review Panel consisting of one or more independent technical expert members to be established to review development applications for Sensitive Development Matters. Sensitive Development Matters are defined to include applications where a potential conflict of interest exists (including applications made by Council or a commercial entity of Council which do not relate to the provision of standard local government infrastructure and facilities, a Councillor or immediate family member, or a member of the Queensland Parliament or Parliament of the Commonwealth), or any development application or request which is particularly contentious, controversial or involves a significant departure from the planning scheme.

The anticipated benefits of this panel include a potential decrease in court related costs owing to early expert advice in relation to sensitive decisions, and an increase in transparency, community and customer confidence and accuracy in decision making on sensitive decisions.

A substantial amount of work is required to set up a framework for the operation of the Independent Decision Review Panel, to achieve the proposed policy outcome. In order to allow sufficient time for this work to be completed, a delayed commencement for this part of the policy of 2 September 2019 was adopted.

To appropriately implement this policy outcome, additional time is required to finalise the procedure for the operation of the panel. In addition to the procedure, terms of reference need to be finalised and procurement of potential panel members needs to occur through a formal expressions of interest process. As such, it is proposed to delay the commencement of this section of the policy by a further two (2) months to 1 November 2019.

Financial/RESOURCE IMPLICATIONS

As previously indicated it is anticipated that there will be a significant additional cost to Council in funding the Independent Decision Review Panel. Strict limitations have been included on the types of applications to be reviewed by the panel, and it is anticipated that no more than ten (10) development applications on average per year would require review by the panel. Depending on the number of experts appointed for each panel, the costs for each review on average are estimated in the order of $5000 - $10,000. Accordingly, an initial estimate of the annual costs of the panel is up to $100,000.

RISK MANAGEMENT IMPLICATIONS

Currently, the Independent Decision Review Panel is scheduled to commence on 2 September 2019. Should the recommendation not be adopted and the Independent Review Panel be required to review development applications for sensitive development matters from this date Council will not be able to decide these applications within legislative timeframes. The implication of this, for certain qualifying applications, could be a deemed approval in accordance with section 64 of the Planning Act 2016. It is worth noting that no development assessment applications have been subject to deemed approvals to date.

It is possible that a small number of applications which are not at risk of deemed approval will exceed legislative timeframes and be at risk of a ‘deemed refusal’ appeal to the court, though it is far more likely that the respective applicant will await the decision of Council prior to commencing this appeal, owing to the additional costs involved.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Economic Development Act 2012

Planning Act 2016

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation.

Conclusion

The Independent Decision Review Panel is currently scheduled to commence on 2 September 2019. In order to finalise the framework associated with the operation of this panel it is proposed to delay the commencement date by two (2) months to 1 November 2019.

Attachments and Confidential Background Papers

1.	Growth and Infrastructure Committee Report of 9 April 2019 - Framework for Development Applications and Related Activities ⇩

Anthony Bowles

Acting Development Planning Manager

I concur with the recommendations contained in this report.

Brett Davey

Acting General Manager - Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

13 August

2019

Doc ID No: A5701457

ITEM: 6

SUBJECT: Proposed Amendment to 2019-2020 Register of Fees and Charges

AUTHOR: Acting Development Planning Manager

DATE: 5 August 2019

Executive Summary

This is a report concerning the proposed amendments to the 2019-2020 Register of Fees and Charges, specifically section 1.4 Application Fee Cap and 4.3.1 (a) Changing a “Material Change of Use” or “Other Development” application.

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

That the 2019-2020 Register of Fees and Charges be amended, as detailed in Attachment 1, and adopted with effect from 20 August 2019.

RELATED PARTIES

There are no related parties associated with this report.

Advance Ipswich Theme Linkage

Listening, leading and financial management

Purpose of Report/Background

The Register of Fees and Charges must be amended from time-to-time to appropriately reflect the costs of undertaking Council’s development assessment responsibilities. Section 1.3 of the Register of Fees and Charges ‘Reducing Development Application Fees’ permits Council to consider a request to wholly or partially reduce a Development Application fee where a strict application of the scheduled fee is considered unfair or unreasonable.

On occasions where a variation to a development application is granted on the basis of the fee being unreasonable, it is considered prudent to review the fee being varied to determine if an amendment to the fee is required. In this instance, it is considered that an amendment to the 2019-2020 Register of Fees and Charges, specifically section 1.4 Application Fee Cap and 4.3.1 (a) Changing a “Material Change of Use” or “Other Development” application is required.

1.4 Application Fee Cap

The application fee cap was introduced in the Register of Fees and Charges as a means to cap development application fees for applications with a large outdoor use area. The scheduled fees for applications with large outdoor use areas can be in the order of $1,000,000.00. The application fee cap currently only applies to uses that are consistent with the planning scheme. The fee cap was introduced prior to the adoption of Temporary Local Planning Instruments, the effect of these instruments is that several waste related applications with large outdoor use areas are now inconsistent with the planning scheme. Prior to the introduction of the fee cap and the planning instruments, similar applications were granted a fee reduction to $250,000.00.

The application fee cap is proposed to be amended to apply to both consistent and inconsistent applications. It is recommended that the revised cap is $200,000.00 for consistent applications and $250,000.00 for inconsistent applications.

The purpose of the amendment is to ensure that a consistent and fair methodology is applied when reducing application fees for applications with large outdoor use areas.

4.3.1 (a) Changing a “Material Change of Use” or “Other Development” application

The application fee for changing an application before a decision is made currently requires an applicant to pay 25% of the current application fee, plus the difference between the fee applicable to the existing application and the fee applicable to the changed development proposal (if applicable). However, there are some circumstances where a development application fee is reduced in accordance with section 1.3 for the register of fees and charges (as noted above). Accordingly, there are occasions whereby the application fee for changing an application exceeds the application fee paid for the assessment of the application at lodgement. The proposed amendment to the fees and charges allows for consideration of the approved reduced fee (given under s1.3) rather than applying the relevant scheduled fee.

Financial/RESOURCE IMPLICATIONS

RISK MANAGEMENT IMPLICATIONS

Under the provisions of the Local Government Act 2009 s98, Local Governments are required to maintain a register of fees and charges available for inspection by the public. This ad-hoc review of the Application Fee Cap and fee for changing an application before a decision is made complements the annual review, which is undertaken along with adjustments and rolling reviews of fees. As part of the annual review, a risk register is reviewed and updated by Departments.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Planning Act 2016

Economic Development Act 2012

COMMUNITY and OTHER CONSULTATION

The proposed change to the fees and charges did not require any community consultation.

Conclusion

With the amendments to the 2019-2020 Register of Fees and Charges, the attached document has been submitted for Council approval and adoption.

Attachments and Confidential Background Papers

1.	2019-2020 Register of Fees and Charges Track Changes (Section 1.4 & 4.3.1) ⇩

Anthony Bowles

Acting Development Planning Manager

I concur with the recommendations contained in this report.

Brett Davey

Acting General Manager - Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

13 August

2019

Doc ID No: A5697777

ITEM: 7

SUBJECT: Exercise Of Delegation Report

AUTHOR: Acting Development Planning Manager

DATE: 1 August 2019

Executive Summary

This is a report concerning applications that have been determined by delegated authority for the period 28 June 2019 to 1 August 2019.

Recommendation/s

That the report be received and the contents noted.

RELATED PARTIES

There are no related parties associated with the recommendation as the development applications have already been determined.

Advance Ipswich Theme Linkage

· Strengthening our local economy and building prosperity

· Managing growth and delivering key infrastructure

· Caring for our community

· Caring for the environment

· Listening, leading and financial management

Purpose of Report/Background

The following delegations (and associated sub-delegations) contain a requirement for the noting of applications determined by delegated authority:

· Approval of Plans for Springfield

· Determination of Development Applications, Precinct Plans, Area Development Plans and Related Matters

· Exercise the Powers of Council under the Economic Development Act 2012

· Implementation of the Planning and Development Program

· Exercise the Powers of Council under the Planning Act 2016

Financial/RESOURCE IMPLICATIONS

There are no resourcing or budget implications associated with this report.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Planning Act 2016

Economic Development Act 2012

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation. In the event that the development applications listed in this report triggered ‘impact assessment’ pursuant to the Ipswich Planning Scheme, public notification was undertaken as part of the development application process in accordance with any legislative requirements and matters raised in any submissions were addressed in the respective development assessment reports.

Conclusion

The Planning and Regulatory Services Department is responsible for the assessment and determination of development applications. Attachment 1 to this report provides a list of development applications that were determined by delegated authority for the period 28 June 2019 to 1 August 2019.

Attachments and Confidential Background Papers

1.	Exercise Of Delegation Report ⇩

Anthony Bowles

Acting Development Planning Manager

I concur with the recommendations contained in this report.

Brett Davey

Acting General Manager - Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

13 August

2019

Doc ID No: A5697396

ITEM: 8

SUBJECT: Court Action Status Report

AUTHOR: Acting Development Planning Manager

DATE: 1 August 2019

Executive Summary

Recommendation/s

That the report be received and the contents noted.

RELATED PARTIES

The related parties, being the appellants associated with any court actions, are detailed in the attachment to this report.

Advance Ipswich Theme Linkage

Strengthening our local economy and building prosperity

Managing growth and delivering key infrastructure

Caring for our community

Caring for the environment

Listening, leading and financial management

Purpose of Report/Background

In addition to the current court actions, there is one (1) other significant matter of dispute that the Planning and Development Department is currently involved with. At Council’s meeting on 13 November 2018, it was resolved to amend the Ipswich Planning Scheme (Planning Scheme Major Amendment Package 02/2018) by making amendments to Part 14 – Springfield Structure Plan. Springfield City Group has made representations to the State Government that the amendments as adopted by Council should not be approved and has suggested alternative wording regarding the rights and responsibilities of developers and land owners within the Springfield Structure Plan area.

As a consequence of this dispute, the State Government facilitated a without prejudice discussion on 28 February 2019 between Springfield City Group and Council officers. The matter was not resolved at this meeting and it was determined that further discussions would be required prior to the State Government determining the outcome. The formal process surrounding this is presently on hold whilst ongoing discussions occur.

Financial/RESOURCE IMPLICATIONS

There are no resourcing or budget implications associated with this report.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Planning Act 2016

Planning and Environment Court Act 2016

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation.

Conclusion

The Planning and Regulatory Services Department are currently involved with a number of current court related matters. Attachment 1 to this report provides a current status with respect to these matters.

Attachments and Confidential Background Papers

1.	Court Action Status Report ⇩

Anthony Bowles

Acting Development Planning Manager

I concur with the recommendations contained in this report.

Brett Davey

Acting General Manager - Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

13 August

2019

Doc ID No: A5684483

ITEM: 9

SUBJECT: Quarterly Activity Report

AUTHOR: Executive Business Support Officer

DATE: 25 July 2019

Executive Summary

Recommendation/s

That the report be received and the contents noted.

RELATED PARTIES

There are no related parties associated with the recommendation as the development applications have already been determined.

Advance Ipswich Theme Linkage

Managing growth and delivering key infrastructure

Purpose of Report/Background

This is the eleventh quarterly report prepared by the Planning and Regulatory Services Department.

The June 2019 quarterly report is enclosed as Attachment 1.

The report focuses on:-

· overall development activity within the Ipswich Local Government area (specifically population and dwelling growth, land subdivision and non-residential building activity);

· development applications (for planning, engineering, building and plumbing);

· infrastructure delivery by the development industry (ie contributed assets);

· major projects (such as planning scheme amendments, policy and legislation review, heritage projects, business improvement initiatives and major development applications lodged and determined during the quarter); and

· activity generated through information requests (via certificates and web access).

Highlights from the June Quarterly Report include:-

· another high growth period, with 1,649 persons population growth, and the Local Government Area population increasing to 221,539 persons;

· an equivalent annual population growth rate of 3.94%;

· Spring Mountain as the fastest growing suburb;

· Spring Mountain with the highest number of new lots created and Springfield with the highest number of new lots approved;

· 5,306m²of new, non-residential building floor space, able to accommodate 55 new jobs;

· 346 development applications lodged;

· 590 plumbing applications lodged;

· 2,266 building and plumbing inspections undertaken; and

· 154,396 web site visits.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Planning Act 2016

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation.

Conclusion

This Development Activity Report profiles the volume and composition of development related activity within the Ipswich Local Government Area for the April to June quarter of 2019, referred to in this document as the June 2019 quarter.

Attachments and Confidential Background Papers

1.	June 2019 Quarterly Report ⇩

Louise Randall

Executive Business Support Officer

I concur with the recommendations contained in this report.

Brett Davey

Acting General Manager - Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

13 August

2019

Doc ID No: A5681910

ITEM: 10

SUBJECT: 'Road safety and operations' sub-program - road safety improvements priority list of projects

AUTHOR: Technical Officer (Traffic)

DATE: 24 July 2019

Executive Summary

This is a report concerning the road safety improvements project listing that forms part of the ‘Road Safety and Operations’ capital works portfolio sub-program.

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

RELATED PARTIES

The only related parties for this report is Ipswich City Council.

Advance Ipswich Theme Linkage

Managing growth and delivering key infrastructure

Purpose of Report/Background

As part of the capital works portfolio build process, it is proposed to submit a report outlining the project listing for each sub-program. This report relates to road safety improvements which form part of the ‘Road Safety and Operations’ sub-program. Attachment 1 outlines how this project listing relates to the corresponding sub-program and program of works within the capital works portfolio.

At its Ordinary meeting on 28 July 2015, Council endorsed a methodology for assessing road safety improvements [refer to Item 7 tabled at the City Infrastructure Committee Meeting 2015(07)].

The previously developed methodology endorsed by Council has been used to prioritise future projects. The full list of road safety improvement projects for future years can be viewed in Attachment 2, with the associated priority ranking. It should be noted that the project listing for road safety improvements will be considered during development of the next capital works portfolio for years 2022-2023 onwards, given projects in the preceding three financial years are considered to be committed.

Financial/RESOURCE IMPLICATIONS

In previous financial years, Council has allocated funding (where the funding amount varied annually) within the capital portfolio to ensure road safety obligations are met through the implementation of Road Safety Audit recommendations. Council’s recently adopted capital works portfolio has $400,000 for the 2019-2020 and 2020-20201 financial years and $300,000 in the 2021-2022 financial years.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Not Applicable

COMMUNITY and OTHER CONSULTATION

The community has not been consulted as part of the creation of the road safety improvements project listing. The project listings are based on a technical assessment in accordance with a Council approved methodology.

Conclusion

Road safety improvements form part of the ‘Road Safety and Operations’ sub-program within Council’s capital works portfolio. Council previously endorsed a methodology for assessing road safety improvements which has been used to develop a list of priority projects. The updated priority list of projects for the road safety improvements which forms part of the ‘Road Safety and Operations’ sub-program is shown in Attachment 2 of this report.

Attachments and Confidential Background Papers

1.	Capital Works List - Road Safety Improvements ⇩
2.	Road Safety Improvements Priority Listing ⇩

Dylan Wingfield

Technical Officer (Traffic)

I concur with the recommendations contained in this report.

Mary Torres

Principal Engineer (Infrastructure Planning)

I concur with the recommendations contained in this report.

Tony Dileo

Infrastructure Planning Manager

I concur with the recommendations contained in this report.

Charlie Dill

General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

13 August

2019

Doc ID No: A5684099

ITEM: 11

SUBJECT: 'Road safety and operations' sub-program - gravel turnarounds priority list of projects

AUTHOR: Technical Officer (Traffic)

DATE: 25 July 2019

Executive Summary

This is a report concerning the gravel turnarounds project listing that forms part of the ‘Road Safety and Operations’ capital works portfolio sub-program.

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

RELATED PARTIES

The only related party for this report is Ipswich City Council.

Advance Ipswich Theme Linkage

Managing growth and delivering key infrastructure

Purpose of Report/Background

At its Ordinary meeting on 25 August 2015, Council endorsed a methodology for assessing gravel turnarounds [refer to Item 7 tabled at the City Infrastructure Committee Meeting 2015(08)].

The previously developed methodology endorsed by Council has been used to prioritise future projects. The full list of gravel turnaround projects for future years can be viewed in Attachment 2, along with the associated priority ranking. It should be noted that the project listing for gravel turnarounds will be considered during development of the next capital works portfolio for years 2022/2023 onwards, given projects in the preceding three financial years are considered to be committed.

Financial/RESOURCE IMPLICATIONS

In previous financial years Council has allocated approximately $50,000 annually towards gravel turnarounds within the ‘Road Safety and Operations’ sub-program. However, Council’s recently adopted capital works portfolio has zero funding allocated for gravel turnarounds for years 2019-2020 and 2020-2021. However, there is $40,000 currently allocated in the 2021-2022 FY.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Not Applicable

COMMUNITY and OTHER CONSULTATION

The community has not been consulted as part of the creation of the gravel turnarounds project listing. The project listings are based on a technical assessment in accordance with a Council approved methodology.

Resource Recovery (i.e. waste services) have been consulted throughout the year to provide valuable input regarding concerns experienced as part of their operations prior to applying the project methodology.

Conclusion

Gravel turnaround projects form part of the ‘Road Safety and Operations’ sub-program within Council’s capital works portfolio. Council previously endorsed a methodology for assessing gravel turnarounds which has been used to develop a list of priority projects. The updated priority list of projects for the gravel turnarounds which forms part of the ‘Road Safety and Operations’ sub-program is shown in Attachment 2 of this report.

Attachments and Confidential Background Papers

1.	Capital Works List - Gravel Turnarounds ⇩
2.	Gravel Turnarounds Priority Listing ⇩

Dylan Wingfield

Technical Officer (Traffic)

I concur with the recommendations contained in this report.

Mary Torres

Principal Engineer (Infrastructure Planning)

I concur with the recommendations contained in this report.

Tony Dileo

Infrastructure Planning Manager

I concur with the recommendations contained in this report.

Charlie Dill

General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

13 August

2019

Doc ID No: A5683613

ITEM: 12

SUBJECT: "Safe School Travel" (SafeST) Sub-Program - Priority List Of Projects

AUTHOR: Senior Technical Officer (Traffic)

DATE: 24 July 2019

Executive Summary

This is a report concerning safe school travel (SafeST) project listing that forms part of the ‘Road Safety and Operations’ capital works portfolio sub-program.

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

RELATED PARTIES

The only related parties for this report is Ipswich City Council.

Advance Ipswich Theme Linkage

Managing growth and delivering key infrastructure

Purpose of Report/Background

At its Ordinary meeting on 28 July 2015, Council endorsed a methodology for assessing safe school travel improvements [refer to Item 7 tabled at the City Infrastructure Committee Meeting 2015(07)].

The previously developed methodology endorsed by Council has been used to prioritise future projects. The full list of SafeST projects for future years can be viewed in Attachment 2, along with the associated priority ranking. It should be noted that the project listing for SafeST will be considered during development of the next capital works portfolio for years 2022-2023 onwards, given projects in the preceding financial years are considered to be committed.

Financial/RESOURCE IMPLICATIONS

In previous financial years, Council has allocated funding (where the funding amount varied annually) towards SafeST. However, it should be noted that due to competing project priorities, there has not been funds allocated to this sub-program of works since the 2015-2016 financial year. Council’s recently adopted capital works portfolio has zero funding allocated for SafeST for the next three financial years.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Not Applicable

COMMUNITY and OTHER CONSULTATION

The community has not been consulted directly as part of the creation of the SafeST project listing, however members of the community do raise requests for school infrastructure directly to Council which is considered when developing potential projects. The project listings are based on a technical assessment in accordance with a Council approved methodology.

The Queensland Department of Transport and Main Roads (TMR) Road Safety Officers are consulted throughout the year to provide valuable input regarding concerns experienced at schools. In addition, any issues raised by schools directly have been considered prior to applying the project methodology.

Conclusion

Safe school travel (SafeST) projects form part of the ‘Road Safety and Operations’ sub-program within Council’s capital works portfolio. Council previously endorsed a methodology for assessing SafeST which has been used to develop a list of priority projects. The updated priority list of projects for the SafeST which forms part of the ‘Road Safety and Operations’ sub-program is shown in Attachment 2 of this report.

Attachments and Confidential Background Papers

1.	Capital Works List SafeST ⇩
2.	SafeST Priority List of Projects ⇩

Tim Salomon

Senior Technical Officer (Traffic)

I concur with the recommendations contained in this report.

Mary Torres

Principal Engineer (Infrastructure Planning)

I concur with the recommendations contained in this report.

Tony Dileo

Infrastructure Planning Manager

I concur with the recommendations contained in this report.

Charlie Dill

General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

13 August

2019

Doc ID No: A5599126

ITEM: 13

SUBJECT: 13698 Tender Consideration Plan - Permanent Pedestrian and Cycle Counters

AUTHOR: Principal Officer (Contracts & Procurement)

DATE: 14 June 2019

Executive Summary

RECOMMENDATION

That the Interim Administrator of Ipswich City Council resolve:

A. That Council (Interim Administrator of Ipswich City Council) resolve to adopt the Tender Consideration Plan for Supply and Installation of Permanent Pedestrian and Cycle Counters as outlined in the report by the Principal Officer (Contracts and Procurement) dated 14 June 2019 in accordance with section 230(1)(b) of the Local Government Regulation 2012.

B. That Council (Interim Administrator of Ipswich City Council) resolve to enter into a contract with the preferred Contractor for the supply and Installation of Permanent Pedestrian and Cycle Counters on the terms described in the report by the Principal Officer (Contracts and Procurement) dated 14 June 2019.

C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract with the preferred Contractor to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

RELATED PARTIES

Parties related to this Tender Consideration Plan include the preferred supplier.

Advance Ipswich Theme Linkage

Managing growth and delivering key infrastructure.

Purpose of Report/Background

The purpose of this report is to leverage s230 of the Local Government Regulation 2012. Section 230 operates as an exception to Section 228: being the requirement for Council to invite written tenders for medium and large-sized contractual arrangements. This exception is being leveraged due to intellectual property restrictions.

In 2016, Council approached the market via a Request for Quote (RFQ) to award a contractor for the supply and installation of permanent pedestrian and cycle counters including an appropriate data capture and reporting software platform. The Contractor retained all intellectual property rights to the provided software platform.

The output produced by and reported through this software platform has been utilised to inform Council’s strategic transport, recreation and open space planning. This also extends to providing support to traffic operations, investment programming and event organisation activities.

Council is currently expanding its permanent pedestrian and cycle count program. To ensure continuity and consistency of the information being captured and reported, a single point of data capture, monitoring and reporting is required. Presently only the successful contractor to Ipswich City Council contract 16-17-108 can provide Council’s currently adopted software platform which achieves seamless integration between the data point and the software platform.

Financial/RESOURCE IMPLICATIONS

Project costs shall be managed within the Capital Works Portfolio.

RISK MANAGEMENT IMPLICATIONS

Should this tender consideration plan not be adopted, Council will be required to approach the open market which presents the following risks to Council;

Reputational Risk

Responding to a Council issued request for tender/quotation is a timely and costly process for suppliers. If Council knowingly issues a request for quotation to potential suppliers whom are disadvantaged by intellectual property restrictions, it may result in the negative perception of Council wasting the time and money of suppliers.

Financial Risk

Council currently pays a licence for its existing software platform (awarded and adopted under quotation 16-17-108). Proceeding to open market may result in the additional time and costs of maintaining two software licences for the same purpose.

Operational Complexity and Administrative Burden

Potentially holding two licences may result in operational inefficiencies in comparing/ merging two individual datasets into one data output. Depending upon the file structure (output) of the two software platforms the process to holistically analyse the outputs may become exceeding manual and time consuming. This in turn may impact on the quality of the data being utilised to make strategic transport decisions.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

COMMUNITY and OTHER CONSULTATION

Internal legal advice was sought pertaining to the suitability of leveraging the exception under s230 of the Local Government Regulation 2012. Legal were satisfied the leveraging of this exception was acceptable.

Consultation was undertaken within the Infrastructure and Environment’s Construction Branch and Infrastructure Planning Branch.

Conclusion

Approval is sought to leverage the exception under s230 of the Local Government Regulation 2012 to award the preferred Contractor to undertake pedestrian and cycle counter installations until 30 June 2021.

Attachments and Confidential Background Papers

	CONFIDENTIAL
1.	13698 Tender Consideration Plan

Tamara White

Principal Officer (Contracts & Procurement)

I concur with the recommendations contained in this report.

Tony Dileo

Infrastructure Planning Manager

I concur with the recommendations contained in this report.

Charlie Dill

General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

13 August

2019

Doc ID No: A5605693

ITEM: 14

SUBJECT: 12630 Tender Consideration Plan - Heritage Fence Stabilisation

AUTHOR: Principal Officer (Contracts & Procurement)

DATE: 18 June 2019

Executive Summary

RECOMMENDATION

That the Interim Administrator of Ipswich City Council resolve:

A. That Council (Interim Administrator of Ipswich City Council) resolve to adopt the Quote or Tender Consideration Plan for Stabilisation and Maintenance of the Heritage Fence, Queens Park as outlined in the report by the Principal Officer (Contracts and Procurement) dated 18 June 2019 in accordance with section 230(1)(b) of the Local Government Regulation 2012.

RELATED PARTIES

The following parties have previously been approached to undertake works on the heritage listed fence at Queens Park;

· Queensland Heritage Masonry

· Creto Concrete Pty Ltd

· Main Mark Pty Ltd

· GD Trent

Advance Ipswich Theme Linkage

Managing growth and delivering key infrastructure

Purpose of Report/Background

During the depression a number of limestone walls were constructed to the entrance and surrounds to Queens Park. These heritage listed walls have suffered from erosion and settlement resulting in the formation of large cracks through the limestone wall and footings. The maintenance of this heritage listed fence is an ongoing obligation of Council.

To facilitate the repair and maintenance of this fence, the Infrastructure Services Department released quotation 12630 to market via a Request for Quotation (RFQ). This RFQ was released on the 12 March 2019, only one submission was received. However, the submitted price was in excess of two hundred thousand dollars (ex gst) and was unable to be accepted. As defined by the Local Government Regulation 2012 all contracts over $200,000 ex gst must be tendered unless an exception is applied.

The submission to Council request 12630, was provided by a company whom has undertaken works on the nominated heritage structure on eleven occasions over the past two years. This experience, in combination with their submission, demonstrates they have the necessary capability to fulfil the obligations of the project.

The lack of submissions received for quotation 12630, as well as market analysis and industry engagement demonstrates there are limited suppliers within the South East Queensland market. Industry engagement undertaken in March 2019 with The Department of Environment and Heritage Protection provided strong indications of the likelihood of a one Contractor response when taking into consideration the required experience and willingness to undertake high risk works on a heritage listed structures.

Given the restrictive supply market it is unlikely Council would obtain additional submissions, improved value for money or a more experienced contractor by undertaking an open tender process.

Financial/RESOURCE IMPLICATIONS

Project costs shall be managed within the Capital Works Portfolio.

RISK MANAGEMENT IMPLICATIONS

Should this Tender Consideration Plan not be adopted the follow risks have been identified;

· Delay in project delivery

· Continued dilapidation of a heritage listed structure

· The engagement of a contractor, without heritage listed experience

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

COMMUNITY and OTHER CONSULTATION

Consultation was undertaken within the Infrastructure and Environment’s Construction.

Conclusion

As a result of statutory requirements Council is unable to accept the preferred Contractor to Council’s Request for Quotation 12630. The limited supply market substantially diminishes Council ability to obtain value from an open tender process subsequently, approval is sought to leverage s230 of the Local Government Regulation 2012 to award a suitably experienced Contractor to undertake stabilisation and repairs works to the heritage listed limestone fence located at Queens Park.

Attachments and Confidential Background Papers

	CONFIDENTIAL
1.	12630 Tender Consideration Plan

Tamara White

Principal Officer (Contracts & Procurement)

I concur with the recommendations contained in this report.

Derek Durocher

Acting Principal Engineer (Infrastructure Delivery)

I concur with the recommendations contained in this report.

Charlie Dill

General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

Growth and Infrastructure Committee

Meeting Agenda

13 August

2019

Doc ID No: A5662886

ITEM: 15

SUBJECT: iGO Public Transport Advocacy and Action Plan

AUTHOR: Senior Transport Planner

DATE: 16 July 2019

Executive Summary

This is a report concerning the development of the iGO Public Transport Advocacy and Action Plan, a key deliverable of iGO – The City of Ipswich Transport Plan. The iGO Public Transport Advocacy and Action Plan has now been completed and its outcomes are ready to be considered by Council with the view of obtaining formal endorsement to commence its delivery.

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

A. That the iGO Public Transport Advocacy and Action Plan, as detailed in Attachment 2 and 3 of the report by the Senior Transport Planner dated 16 July 2019, be adopted.

D. That funding of $60,000 be allocated in Council’s 2020-2021 FY operational budget in order to progress iGO Public Transport Advocacy and Action Plan Action 2.1 outlined in Table 2 of the report by the Senior Transport Planner dated 16 July 2019.

RELATED PARTIES

Related parties which were consulted as part of the development of the iGO Public Transport Advocacy and Action Plan are provided in Attachment 1.

Advance Ipswich Theme Linkage

Managing growth and delivering key infrastructure

Purpose of Report/Background

Background

At its Ordinary Meeting on 24 May 2016, Council adopted the City of Ipswich Transport Plan (iGO) as its master plan to shape Ipswich’s transport future [refer Item 4 tabled at the City Infrastructure & Emergency Management Committee Meeting No. 2016(02)].

The iGO delivery structure (refer Figure 1 below) includes the development and implementation of a number of more detailed network action plans relating to the following transport elements:

· Active Transport;

· Public Transport;

· Road Safety;

· Parking;

· Freight;

· Direction Signs; and

· Local Area Traffic Management

At Council’s Ordinary Meeting on 28 March 2017, Council approved the development and scope of the iGO Public Transport Advocacy and Action Plan [refer Item 3 tabled at the City Infrastructure and Emergency Management Committee Meeting No. 2017(03)].

Figure 1: iGO Delivery Structure

Premise

An effective public transport system is a key part of any growing city’s continued social well-being, economic prosperity and environmental health and can play a daily role in framing a resident’s liveability and accessibility to goods and services. Consequently, the continued development of the public transport network in Ipswich is considered critical and a key element to the successful delivery of iGO.

The provision, management and operation of public transport services in Ipswich is the core responsibility of the Queensland Government via the Department of Transport and Main Roads (DTMR) (including the Translink Division) and public transport operators such as Queensland Rail, private owned bus contractors and taxi companies.

Council does not seek to take over the responsibilities of the State Government or its public transport operators. Rather, Council through the iGO Public Transport Advocacy and Action Plan, seeks to use its local knowledge of the Ipswich community’s transport needs to advocate for public transport improvements and undertake actions to support and prioritise public transport where appropriate.

iGO Public Transport Advocacy and Action Plan

The iGO Public Transport Advocacy and Action Plan (PTAAP) Summary Report has now been developed (refer Attachment 2) and its outcomes are ready to be considered by Council with the view of obtaining formal endorsement to commence its delivery. The supporting iGO PTAAP Technical Report is provided in Attachment 3.

iGO PTAAP is a Council document and we will not be seeking endorsement from the State Government. Rather, it will be used by Council to:

· Provide consistent, evidence based messaging about the public transport priorities for Ipswich;

· Raise awareness of the urgent need for more investment in public transport in Ipswich and for Council to provide support for this where possible; and

· Assist with the development and maintenance of partnerships with key public transport stakeholders.

For ease of reference, a summary of the key elements of iGO PTAAP are outlined in Table 1 over.

Table 1: iGO PTAAP Key Elements

ELEMENT	DETAILS / COMMENTS	MORE INFORMATION
What we know	Existing Situation · Summarises the key features of the existing public transport network in Ipswich and resident satisfaction rates. Gaps · Outlines possible areas for public transport improvement in Ipswich with respect to public transport coverage, travel times, frequency, bus/ rail interchanges and stop/ station comfort and amenity. Trends · Summarises some of the future trends affecting Ipswich relating to population growth, location of growth, demographics, emplyment etc. and the need for public transport provision in Ipswich to change. Target Market · Outlines the future potential for public transport in Ipswich, including public transport service desire lines.	Pages 6 – 14 in Attachment 2
Where we want to be	Vision Public Transport in Ipswich connects our community and supports city growth. Policy Focuses & Objectives · Communication – Public transport stakeholders collaborate openly in Ipswich · Planning – Ipswich has an agreed short, medium and long-term plan for public transport, which focuses on access to opportunities and takes into account the community’s needs now and in the future. Public transport services in Ipswich are provided according to this plan. · Policy – Council’s policies prioritise public transport. · Funding – There is committed funding for public transport improvements in Ipswich. · Infrastructure – Ipswich has safe, high-quality and accessible public transport infrastructure. · Culture – The Ipswich community enjoys and values public transport and considers it a viable option when making their travel choice.	Page 16 – 20 in Attachment 2
How we will get there	Actions · 13 High Priority Actions · 13 Medium Priority Actions · 4 Lower Priority Actions	Page 21-25 in Attachment 2
What you can do	Contact Information · Provides Queensland Government contact information for feedback on public transport in Ipswich · Provides Council contact information for feedback on iGO PTAAP	Page 26-27 in Attachment 2

Each iGO PTAAP action has been allocated a priority (high, medium, low) and a timeframe (short, medium or long). The timeframes for each action have been established based on need, opportunities and alignment with Council’s other strategic directions. The actual delivery of each action will be subject to resourcing and the establishment of partnership and investment opportunities with the State Government.

Noting this, while there are eight high priority actions for short term resource effort, there are four actions which the project team propose to focus on to initiate the delivery of iGO PTAAP (refer Table 2 below). These four actions involve taking advantage of work already underway by Council which can be influenced or partnership opportunities with the State Government which have recently arisen.

Table 2: iGO PTAAP Short Term High Priority Actions for Resource Effort

POLICY AREA/ ACTION NO.	ACTION DESCRIPTION/ SUMMARY	OPPORTUNITY	ACTION OWNER
Planning Action 2.1	Council will advocate for and collaborate with the State Government to undertake an Ipswich public transport network review in the short term including consideration of logical next steps for the bus network’s continued development.	Council and Translink have recently agreed to hold discussions on a potential joint public transport network study for Ipswich.	Infrastructure and Environment Department (IED)
Policy Action 3.1	Council will undertake a review of their parking strategy with respect to the management, pricing and layout of car parking in activity centres.	Council is in the process of developing a parking pricing strategy.	IED
Policy Action 3.2	Council will undertake an internal review of its development policies and standards for public transport, with consideration given towards early engagement with stakeholders and developers, public transport planning and updating relevant standards (e.g. for bus stops) and provisions in the Ipswich Planning Scheme where necessary .	Council is in the process of reviewing the Ipswich Planning Scheme. Opportunity exists to update public transport requirements, processes and ICC standard drawings.	IED & Planning and Regulatory Services Department (PRSD)
Infrastructure Action 5.1	Council will continue to advocate for State Government commitment to programming the planning and delivery of the Ipswich to Springfield public transport corridor in the short term.	Council officers are involved in the TMR Ipswich to Springfield Land Corridor Review Technical Working Group.	IED & PRSD
Infrastructure Action 5.1		Council has committed resources and funding towards the completion of the strategic business case for the Ipswich to Springfield public transport corridor in order to progress the project.	Community, Cultural and Economic Development Department (lead) & IED

Financial/RESOURCE IMPLICATIONS

In terms of the four iGO PTAAP short term high priority actions for resource effort outlined in Table 2, Action 3.1, 3.2 and 5.1 already have funds allocated through their respective operational or capital programs. Action 2.1 does not currently have any funds allocated in the 19/20 FY, and therefore it is requested that this funding be allocated in the 20/21 FY operational budget in order to take part in a potential joint public transport network study with DTMR.

All other funding requirements of iGO PTAAP will be considered on a project by project basis and if additional funds or alternative funding models are required, will be requested of Council via the appropriate processes.

RISK MANAGEMENT IMPLICATIONS

Acknowledging the premis of public transport in Ipswich, the success of iGO PTAAP will rely heavily on advocacy work and support from Council, its senior management and elected representatives. Between inception and finalisation of iGO PTAAP, there has already been significant changes to Councils senior management and elected representatives which is also likely to occur again as part of the March 2020 local government elections. While project briefings have occurred with the current administration to confirm the current direction of iGO PTAAP, there is a risk that support for iGO PTAAP will decline or change direction under a new administration. The project team intend to mitigate this risk by ensuring that new Councillors are well briefed on the implications of iGO and the importance of the actions contained within iGO PTAAP.

In terms of risks to endorsing iGO PTAAP, it is acknowledged that funding is often a limiting factor in the ability to provide public transport improvements. The State Government has an obligation to provide public passenger services at a reasonable cost to the community and government and they often have different priorities than Council. Where improvements are desired in Ipswich beyond or earlier than this obligation, strong advocacy efforts or additional funding will likely be required. iGO PTAAP does give regard to Council assisting with funding requirements in order to seek desired improvements. However, this is proposed to be managed on a project by project basis with endorsement of additional funds or alternative funding models requested via Council prior to implementation in order to ensure alignment with Council priorities and ensure value for money.

If recommendations of this report are not supported, it is likely that Ipswich could stand to fall behind in the timely and adequate provision of public transport in Ipswich to support the city’s fast paced growth. This would then severely impact on the ability of Council to achieve the outcomes of iGO and a sustainable transport future.

Legal/Policy Basis

This report and its recommendations are consistent with the policy outlined in the endorsed City of Ipswich Transport Plan 2016.

COMMUNITY and OTHER CONSULTATION

Throughout the project duration the project was guided by a Project Advisory Group (PAG) containing Councillors, the City Planner, Infrastructure Services Chief Operating Officer and some involvement from DTMR Senior Management.

Meetings included:

· PAG Meeting 1 - Project Charter, Scope and Consultation Method (16 May 2017)

· PAG Meeting 2 - Discovery and Analysis Summary (4 December 2017)

· PAG Meeting 3 - Aspirations and Draft Actions Summary (9 April 2018)

· PAG Meeting 4 – Interim Administrator and Chief Executive Officer Project Briefing (February 2019)

The project team also undertook a series of consultation exercises to inform the development of iGO PTAAP. These included:

· Councillor ‘One on One’ Meetings – Public transport issue identification for each Division (July 2017)

· Online Community Survey - 1,180 survey responses from the community were received (6 November – 27 November 2017)

· Ipswich Developers, Ipswich Hospital and Public Transport Advocacy Group Phone Interviews (November 2017 - December 2017)

· Internal Stakeholder and DTMR Representatives Workshops - Issues Identification Workshop (27 November 2017) and Solution Identification Workshop (30 January 2018)

· External Stakeholder Workshops (e.g. representatives from Queensland Rail, University of Southern Queensland, Bus Qld, Qld Police, Ipswich Chamber of Commerce etc.) - Issues Identification Workshop (27 November 2017) and Solution Identification Workshop (30 January 2018)

· Councillor Workshops – Project briefing and action discussion (Central and Western Suburbs Councillors - 19 March 2018) (Eastern Suburbs Councillors – 20 March 2018)

· Mayor Briefing – Project briefing and draft action discussion (March 2018)

· Internal Stakeholder Review of Draft Actions and Priorities (27 March 2018 – 4 April 2018)

· Internal Stakeholder Review of Final Draft Plan (2 January 2019 – 25 January 2019)

The vast majority of feedback received from the community and stakeholders throughout the consultation process was supportive of the project and the intent to work towards improving public transport in Ipswich. However, while supportive of working together more, DTMR senior management at PAG Meeting 3 noted concerns in regards to the document’s tone and lack of supporting quantitative evidence as part of reviewing an early draft. The project team gave consideration to this advice and a thorough review of the document was subsequently undertaken as it was further developed.

Conclusion

The iGO Public Transport Advocacy and Action Plan, a key action from iGO – The City of Ipswich Transport Plan, has now been completed and its outcomes are ready to be considered by Council with the view of obtaining formal endorsement to commence its delivery. Substantial consultation activities were undertaken in the development of the plan whereby it seeks to use the local knowledge of the Ipswich community’s transport needs to advocate to the State Government for public transport improvements and undertake actions to support and prioritise public transport where appropriate. Four actions have been proposed to initiate the delivery of the iGO Public Transport Advocacy and Action Plan.

Attachments and Confidential Background Papers

1.	Related Parties ⇩
2.	iGO Public Transport Advocacy and Action Plan Summary Report ⇩

	CONFIDENTIAL
3.	iGO Public Transport Advocacy and Action Plan Technical Report