Item No.	Item Title	Page No.
1	**RMPC Contract 25 - 2020-2021 and 2021-2022	10
2	South East Queensland Fire and Biodiversity Consortium Annual Contribution	14
3	Proposed New Trustee Permit over Reserve for Recreation Purposes - Anzac Park Sports and Recreation Club Incorporated - 1 Mill Street, Rosewood	23
4	Fees and Charges for Animal Registrations and Permits 2020-2021	60
5	Amendment of Council's Meeting Procedures Policy	85
6	Exercise Of Delegation Report	151
7	Court Action Status Report	163
8	Community Donation Request	169
9	Community Donations Report	174
10	**Ipswich Central Program Report No 23 to 3 April 2020 and No 24 to 8 May 2020	180
11	**Funding Arrangements for Brisbane Lions Stadium, Springfield	212
12	**Tender Consideration Plan - Appointment of Retail Leasing Agent, Nicholas St - Ipswich Central Project	242
13	Development Application Recommendation - 143, 143A, 163 Brisbane Street, 23, 24 Ipswich City Mall and 2 (Lot 1) Bell Street, Ipswich - 10301/2019/CA - Material Change of Use for a Business Use, Entertainment Use, Recreation Use & Shopping Centre	255

General Purposes Committee NO. 1

19 May 2020

AGENDA

1. **RMPC Contract 25 - 2020-2021 and 2021-2022

This is a report concerning the implementation of the Road Maintenance Performance Contract (RMPC) for financial years 2020-2021 and 2021-2022 between Ipswich City Council (ICC) and the Department of Transport and Main Roads (DTMR). ICC have delivered this contract for the past 24 years primarily based through a sole invitee arrangement. All previous contracts have been one (1) year contracts however to provide better working efficiencies for both parties it has been agreed that a two (2) year contract is more prudent. ICC acts as the contractor providing a stewardship role for the road network on behalf of DTMR. Proposed funding for this contract is $6,621,369.00 ($3,246,946.00 for 2020-2021 and $3,374,423.00 for 2021-2022) excluding GST.

RECOMMENDATION

A. That Council enter into a contract with the Department of Transport and Main Roads for the 2020-2021 and 2021-2022 Road Maintenance Performance Contract for the sum of six million six hundred and twenty one thousand three hundred and sixty nine dollars excluding GST ($6,621,369.00) for a period of 24 months.

B. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

2. South East Queensland Fire and Biodiversity Consortium Annual Contribution

This is a report concerning the ongoing financial contribution to and partnership with the South East Queensland Fire and Biodiversity Consortium (SEQFBC). This is a retrospective payment for the 2019-2020 financial year.

Recommendation

That Council provide a financial contribution of $7,713.47 (excl. GST), as detailed in the sponsorship letter from South East Queensland Fire and Biodiversity Consortium outlined in Attachment 1, to be funded through the 2019-2020 Enviroplan budget.

3. Proposed New Trustee Permit over Reserve for Recreation Purposes - Anzac Park Sports and Recreation Club Incorporated - 1 Mill Street, Rosewood

This is a report by the Property Officer concerning the proposed new Trustee Permit over part of land located at 1 Mill Street, Rosewood, described as Lease B in Lot 638 on SP157096 on SP307623 between Ipswich City Council as Trustee (Council) and Anzac Park Sports and Recreation Club Incorporated. (APSRCI).

Recommendation

A. That Council terminate the existing Contract with Anzac Park Sports and Recreation Club Incorporated located at 1 Mill Street, Rosewood, described as Lot 638 on SP157096.

B. That Council as Trustee of the Reserve located at 1 Mill Street, Rosewood enter into a Trustee Permit with Anzac Park Sports and Recreation Club Incorporated (pursuant to section 236 (1)(c) (iii) and (2) of the Local Government Regulation 2012 (QLD)).

C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the Trustee Permit to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

4. Fees and Charges for Animal Registrations and Permits 2020-2021

This is a report concerning Ipswich City Council’s (Council) fees and charges for dog registrations and animal permits for the financial year commencing 1 July 2020.

Recommendation

That Council adopt the proposed fees and charges for dog registration and animal management permits, as detailed in Attachment 1, with an effective date of 1 July 2020 and that the ‘pay by’ date for dog registration and animal management permit renewals for 2020-2021 will be 1 August 2020.

5. Amendment of Council's Meeting Procedures Policy

This is a report concerning the proposed amendment of Council’s Meeting Procedures Policy.

Recommendation

That the policy titled “Meetings Procedures Policy” adopted at the Council Ordinary Meeting of 25 February 2020 be amended as outlined in Attachment 2.

6. Exercise Of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 6 March 2020 to 5 May 2020.

Recommendation

That the report be received and the contents noted.

7. Court Action Status Report

This is a report concerning a status update with respect to current court actions associated with development planning related matters including one other significant matter of dispute that the Planning and Regulatory Services Department is currently involved with.

Recommendation

That the report be received and the contents noted.

8. Community Donation Request

This is a report concerning a community donation request from the Message of the Cross Ministries International Network.

Recommendation

That Council approve a community donation of $5,549.25 to the Message of the Cross Ministries International for the purchase of equipment for the Crossfire Support Service in Bell Street, Ipswich.

9. Community Donations Report

This is a report providing detail about the year to date allocation of community donations as at 30 April 2020 (Attachment 1) and providing a summary of these community donations by recipient type (Attachment 2).

Recommendation

That the report be received and the contents noted.

10. **Ipswich Central Program Report No 23 to 3 April 2020 and No 24 to 8 May 2020

This is a report concerning a monthly update of the Ipswich Central Program of Works.

Recommendation

That the report on the Ipswich Central Program Reports No 23 effective to 3 April 2020 and No 24 effective to 8 May 2020 be received and the contents noted.

11. **Funding Arrangements for Brisbane Lions Stadium, Springfield

This is a report concerning the timing of Ipswich City Council’s funding contribution to the Brisbane Lions for the construction of the Lions Stadium at Springfield. The report is seeking a Council resolution in relation to Council’s payments to the Brisbane Lions and to authorise the CEO to finalise the negotiations and enter into a funding deed with the Brisbane Lions.

The report also discusses the deeds proposed to be executed in relation to Springfield City Group’s (SCG) developer contributions towards the Lions project and the infrastructure credits associated with these contributions. The report seeks approval for the CEO to negotiate and finalise the terms of these deeds.

Recommendation

A. That Council enter into a funding deed with the Brisbane Lions for the construction of the stadium and the embellishment of the adjacent community sporting field.

B. That the Chief Executive Officer be authorised to finalise the negotiations and execute the deed to vary the Springfield Town Centre Infrastructure Agreement to recognise the transfer of credits for open space and transport between Springfield Town Centre and the balance of Springfield.

C. That the Chief Executive Officer be authorised to finalise the negotiations and execute the variation to the categorisation of rates dispute settlement deed with Springfield City Group.

D. That Council, pursuant to section 257 of the Local Government Act 2009, delegate to the Chief Executive Officer the authority to negotiate and finalise the terms of the deeds with the Brisbane Lions and Springfield City Group and to do any other acts necessary to implement Council’s decision.

12. **Tender Consideration Plan - Appointment of Retail Leasing Agent, Nicholas St - Ipswich Central Project

This is a report concerning the Tender Consideration Plan for the appointment of a retail leasing agent for ongoing services for the Nicholas St – Ipswich Central Project (the “Project”).

A tender consideration plan is prepared and proposed for adoption by Council under the provisions of Section 230 of the Local Government Regulation 2012. This section provides Council’s with the ability to procure medium-sized and large-sized contracts without conducting a tender process. The legislation requires that Council resolve to prepare a tender consideration plan and prepare and adopt the plan.

Ranbury Property Services (Pty Ltd) (“Ranbury”) have been the retail leasing agent for the Project since early 2019, with the prior agreement with Ipswich City Council (“ICC”) expiring on 30 March 2020.

To ensure consistency in the delivery of the Project’s leasing strategy and to maintain market confidence in relation to the leasing opportunities and the broader Project, a detailed Tender Consideration Plan (“TCP”) has been prepared which details the reasons for ICC not undertaking a full tender process for the appointment of a retail leasing agent and recommends the reappointment of Ranbury.

The proposed contractual arrangements with Ranbury Property Services in regards to leasing have been changed from the original agreement following expert advice on standard industry practise. These changes are identified in the commercial in confidence terms of engagement attached to this report. Fundamentally, the changes maintain Council’s overall projected expenditure but reduce the risks to Council in terms of the timing of payments to Ranbury in terms of executing contractually binding lease agreements with tenants.

Recommendation

A. That Council resolve to prepare a Quote or Tender Consideration Plan for the appointment of a Retail Leasing Agent in accordance with section 230(1)(a) of the Local Government Regulation 2012.

B. That Council resolve to adopt the Quote or Tender Consideration Plan for the appointment of a Retail Leasing Agent as outlined in the report by the Project Manager dated 6 May 2020 in accordance with section 230(1)(b) of the Local Government Regulation 2012.

C. That Council resolve to enter into a contract with Ranbury Property Services Pty Ltd for Retail Leasing Agency Services on the terms described in the report by the Project Manager dated 6 May 2020.

D. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract with Ranbury Property Services Pty Ltd to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

13. Development Application Recommendation - 143, 143A, 163 Brisbane Street, 23, 24 Ipswich City Mall and 2 (Lot 1) Bell Street, Ipswich - 10301/2019/CA - Material Change of Use for a Business Use, Entertainment Use, Recreation Use & Shopping Centre

This is a report concerning a development application seeking approval for a material change of use for a business use, entertainment use, recreation use and shopping centre, predominantly to be undertaken within existing, refurbished buildings, which forms part of the redevelopment of the Nicholas Street and Union Place precinct by Ipswich City Council.

The subject application requires review by the General Purposes Committee and determination by Full Council in accordance with the Framework for Development Applications and Related Activities Policy as the application has been made by Council, and does not relate to the provision of standard local government infrastructure. Further, the application is considered a Sensitive Development Matter and is required to be reviewed by an Independent Decision Review Panel.

The proposed development has been assessed with regard to the applicable assessment benchmarks. The proposed development generally complies with the assessment benchmarks or can be conditioned to comply as outlined in the attached Statement of Reasons.

Recommendation

That Council resolve to approve development application no. 10301/2019/MCU subject to conditions in accordance with section 60 of the Planning Act 2016.

** Item includes confidential papers

and any other items as considered necessary.

General Purposes Committee

Meeting Agenda

19 May

2020

Doc ID No: A6131786

ITEM: 2

SUBJECT: South East Queensland Fire and Biodiversity Consortium Annual Contribution

AUTHOR: Planning Officer (Natural Environment)

DATE: 24 March 2020

Executive Summary

Recommendation/s

RELATED PARTIES

SEQFBC is hosted by Healthy Land and Water with the membership committee being made up of representatives from:

· Brisbane City Council

· The City of the Gold Coast

· Gympie Regional Council

· Ipswich City Council

· Lockyer Valley Regional Council

· Logan City Council

· Moreton Bay Regional Council

· Redlands City Council

· Scenic Rim Regional Council

· Somerset Regional Council

· South Burnett Regional Council

· Sunshine Coast Council Regional Council

· Toowoomba Regional Council

· Powerlink

· Queensland Fire & Emergency Services (including the Rural Fire Service Queensland)

· Queensland Parks and Wildlife Service

· Department of Transport and Main Roads - Darling Downs District

· Seqwater

Advance Ipswich Theme

Caring for the environment

Purpose of Report/Background

SEQFBC was established in 1998 and is a network of land managers and stakeholders devoted to providing a coordinated response and best-practice recommendations for fire management, fire ecology and the conservation of biodiversity in the South East Queensland (SEQ) region. SEQFBC is supported through sponsorship and in-kind funding arrangements with currently 19 supporting organisations including South East Queensland local councils, other government agencies, non-government organisations, Queensland Fire and Emergency Services and Powerlink.

Ipswich City Council has been a member of SEQFBC since 2000.

This partnership has enabled Ipswich to continue to advance the Natural Area Estate Fire Management Program through the most up to date fire ecology science and help to support the long-term conservation and biodiversity values contained within Ipswich and throughout South East Queensland.

The benefits to both Council and the community include:

· Fire Management Information - access to the most up to date information and research on fire management techniques and vegetation processes.

· Educational Information - access to all SEQFBC products and services, such as manuals, planning kits, information brochures and interpretive materials.

· Partnership Assistance - assistance with extension, through provision of information, recommendations and guidelines to landholders, such as facilitating workshops.

· Specialist Technical Advice - technical support regarding management of fire in bushland including appropriate monitoring techniques, operational and strategic planning guidance.

· Networking - access to a network of information regarding fire and management issues.

· Promotional Opportunity - promotion of Council’s activities through the Consortium.

· Council Involvement - representation at Consortium meetings including input into the direction of the Consortium’s activities to ensure maximum benefits to Council.

In addition to the broader benefits above, Council has worked continuously over the past 12 months with SEQFBC to ensure their services specifically address the practical requirements of the Natural Area Estate Fire Management Program. These specific outcomes are detailed in the attached sponsorship letter from SEQFBC (see Attachment 1), and will set up the basis for Council’s support in 2019-2020.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Queensland Fire and Emergency Services Act 1990

RISK MANAGEMENT IMPLICATIONS

The primary risk associated with not approving the recommendation is a disconnect with a key non-government network that provides support, services and training regarding best practice fire science from an International, National and Local perspective.

The payment is retrospective for the 2019-2020 financial year, due to continuing discussions with SEQFBC to build stronger alignment between their services and Council’s Natural Area Fire Management Program. These discussions will now place Council in a stronger position for next year’s program alignment.

Financial/RESOURCE IMPLICATIONS

The Consortium has sought stakeholder commitments for 2019-2020. An annual Council contribution of $7,713.47 (excl. GST) was requested as detailed in Attachment 1.

This financial contribution has been included within the Enviroplan budget for the 2019–2020 financial year.

COMMUNITY and OTHER CONSULTATION

No community consultation was required for this report.

Relevant internal stakeholders were consulted.

Conclusion

Council has been requested to provide a funding contribution to the SEQFBC for the 2019-2020 financial year. Council has continued to work with partners and SEQFBC to provide the necessary support for the important work that SEQFBC undertakes and which offers significant and direct benefit to Council. The commitment to funding aligns with actions identified in Ipswich City Council’s Nature Conservation Strategy 2015 and the Natural Area Estate Fire Management Program.

The many benefits from partnering with the SEQFBC ensures that Council continues to receive the latest fire research and management practices for the protection of life and property, as well as supporting the long-term conservation and biodiversity values contained within Ipswich and throughout South East Queensland.

Attachments and Confidential Background Papers

1.	SEQFBC Partner Letter ⇩

John Young

Planning Officer (Natural Environment)

I concur with the recommendations contained in this report.

Phil Smith

Natural Environment and Land Manager

I concur with the recommendations contained in this report.

Kaye Cavanagh

Manager, Environment and Sustainability

I concur with the recommendations contained in this report.

Charlie Dill

General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

General Purposes Committee

Meeting Agenda

19 May

2020

Doc ID No: A6051209

ITEM: 4

SUBJECT: Fees and Charges for Animal Registrations and Permits 2020-2021

AUTHOR: Treasury Accounting Manager

DATE: 11 May 2020

Executive Summary

This is a report concerning Ipswich City Council’s (Council) fees and charges for dog registrations and animal permits for the financial year commencing 1 July 2020.

Recommendation/s

RELATED PARTIES

There are no specific related parties associated with this report. The proposed fees and charges outlined in the report apply to all dog registrations and animal permits provided by Council.

Advance Ipswich Theme

Listening, leading and financial management

Purpose of Report/Background

In accordance with the Management (Dogs and Cats) Act 2008, and Local Law No.6 (Animal Management) 2013, Council manages regulatory regimes for animal permits, dog registrations, and related services.

Whilst fees and charges can be amended at any time by Council resolution, those which relate to animal management services are reviewed prior to the start of each financial year to allow for the issue of annual renewal notices. Renewal notices are typically issued 30 days in advance of the due date.

The Local Government Act 2009 s97 requires that a fee for services of this nature be no more than the cost to the local government of taking the action for which the fee is charged. In reviewing these fees and charges, the Planning and Regulatory Services Department considers increases in the underlying costs of service delivery, consistency of the fees with Council policy and objectives, financial impact analysis and benchmarking of charges. The Department also undertakes stakeholder consultation where appropriate.

Animal management fees are typically set at or below cost recovery, balancing considerations regarding community services with the user pays principle. Lower fees are applied to registrations for:

a) desexed dogs; and/or

b) where the owner is a pensioner; and/or

c) for payments made by the due date.

The annual review has now been completed, and the proposed fees ready for Council consideration. Fees and charges are maintained in a public register in accordance with the requirements of the Local Government Act 2009.

In the event that Council does not approve the proposed new fees and charges, the existing prices will remain in effect.

PROPOSED 2020-2021 FEES AND CHARGES:

The proposed 2020-2021 animal management fees and charges, as would appear in the public register are detailed in Attachment 1. Attachment 2 provides a summary of the proposed 2020-2021 fees and charges in comparison to the existing approved fees.

Dog Registrations:

Animal Management fees were subject to a detailed review for the 2019-2020 financial year. There are only minimal changes proposed for 2020-2021. A standard increase of 2%, equivalent to the forecast Council Cost Index (plus rounding) is recommended for most fees. This increase is intended to keep pace with the current level of cost recovery.

Introductory dog registrations are proposed to remain unchanged at $20.00, with the low nominal cost intended to encourage dog registrations and responsible pet ownership.

Standard dog registrations for a desexed dog is proposed to increase from $37.00 by $1.00 to $38.00 for registrations paid by the due date, and is proposed to increase from $67.00 by $1.00 to $68.00 if paid after the due date.

The most common dog registration services are outlined in Table 1 below:

Table 1: Proposed annual dog registration renewal fees

Registration Type	2019-2020	Proposed 2020-2021	Increase
Introductory Dog Registration	$20	$20	$0
Introductory Dog Registration - Pensioner	$20	$20	$0
Dog Registration (desexed dog) Pay By Date	$37	$38	$1
Dog Registration (desexed dog) Pay After Date	$67	$68	$1
Dog Registration (entire dog) Pay By Date	$171	$175	$4
Dog Registration (entire dog) Pay After Date	$201	$205	$4
Dog Registration (desexed dog) - Pensioner Pay By Date	$27	$28	$1
Dog Registration (desexed dog) - Pensioner Pay After Date	$42	$43	$1
Dog Registration (entire dog) - Pensioner Pay By Date	$78	$80	$2
Dog Registration (entire dog) - Pensioner Pay After Date	$93	$95	$2

A reduction of $30.00 on standard registrations has historically been allowed by Council where the registration fee has been paid by the due date or “pay by date”. It is proposed that this reduced fee be continued for the 2020-2021 financial year. Pensioners’ registrations are eligible for a $15 pay by date reduction, in recognition of the lower initial fee.

Guide dogs, assistance dogs, dogs of Greyhound Racing Control Board of QLD Members, and reciprocal registrations are proposed to remain free of charge.

Non-commercial animal permits and licences

Non-commercial animal permits and licences may be required for the following:

· Ownership of 3 or more dogs or cats;

· Guard dogs or restricted dogs; or

· Poultry, horses and other animals such as cattle and sheep.

Permit fees apply in addition to any dog registration charges, and are proposed to be subject to a standard escalation of 2% plus rounding, in line with the forecast Council Cost Index.

Pay by dates

The pay by date for dog registrations and non-commercial animal licences and permits has typically been 1 July each year. In recognition of the potential impact of COVID-19 on some households, it is proposed that the pay-by date for dog registrations and non-commercial animal licences and permits be extended by a further month, to 1 August 2020.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

The review of these fees and charges has been undertaken in line with Council’s Revenue Policy and in accordance with the Fees and Charges Procedure.

RISK MANAGEMENT IMPLICATIONS

There are no significant risk management issues associated with this report.

A communications strategy will be employed to ensure that residents are adequately informed of the due date for payment if allowed by Council.

Financial/RESOURCE IMPLICATIONS

Council processes approximately 32,000 dog registrations per year, with a budgeted revenue forecast of $1.73 million for the 2020-2021 financial year. Non-commercial animal permits and licences account for a relatively small number of applications. The proposed fee increases reflect standard forecast increases in underlying costs only.

Deferral of the pay by date to 1 August will have a small and manageable effect on Council’s cash flow for the start of the 2020-2021 financial year. It will not result in a net impact on revenue.

COMMUNITY and OTHER CONSULTATION

As these services are of an established nature and the proposed changes very minor, no public consultation process was undertaken as part of this review.

Conclusion

That fees and charges for dog registration and animal management permits be increased by 2% plus rounding, as detailed in Attachments 1 and 2, with an effective date of 1 July 2020, and with a pay-by date for annual renewals of 1 August 2020.

Attachments and Confidential Background Papers

1.	Proposed Animal Management Fees and Charges to apply 1 July 2020 ⇩
2.	Comparison of Proposed and Existing Animal Management Fees and Charges ⇩

Paul Mollenhauer

Treasury Accounting Manager

I concur with the recommendations contained in this report.

Peter Tabulo

General Manager (Planning and Regulatory Services)

“Together, we proudly enhance the quality of life for our community”

General Purposes Committee

Meeting Agenda

19 May

2020

Doc ID No: A6224446

ITEM: 8

SUBJECT: Community Donation Request

AUTHOR: Community Grants Coordinator

DATE: 8 May 2020

Executive Summary

This is a report concerning a community donation request from the Message of the Cross Ministries International Network.

Recommendation/s

That Council approve a community donation of $5,549.25 to the Message of the Cross Ministries International for the purchase of equipment for the Crossfire Support Service in Bell Street, Ipswich.

RELATED PARTIES

Louise De Busch – President

Markeesh De Busch – Secretary

Venus De Busch - Treasurer

There are no known related party matters or discernible conflicts of interest associated with this report.

Advance Ipswich Theme

Caring for the Community and Listening, Leading and Financial Management.

Purpose of Report/Background

Through the provision of community donations, Ipswich City Council seeks to support the role of community organisations and recognise the significant role they play in developing and delivering initiatives that encourage participation in community life, foster social cohesion, celebrate diversity, and contribute to a vibrant, healthy and sustainable city.

The Community Donations Program allows for funds to be allocated to not-for-profit community organisations for community purposes and supports community organisations to deliver initiatives that address identified local community needs.

Council’s Community Donations Program replaced the previous divisional discretionary funding program.

Community donation applications are independently assessed buy officers against weighted criteria as described later in this report.

Council’s Community Funding and Support Policy states that Councillors are responsible for approving discretionary funding expenditure.

With the transition of discretionary funding to community donations, council decided to maintain the approval process and the Interim Administrator has since been responsible for approving community donations based on the assessments provided by officers.

For transparency, each month a report of year-to-date approved community donations is also submitted to Council for noting and public dissemination.

With the return of Councillors, these community donation requests will now be provided to Council for approval, as well as the monthly report of year-to-date community donations.

Community Donation Request from the Message of the Cross Ministries International

Message of the Cross Ministries International is a Christian registered not for profit charity based in Ipswich, which was established in 2018. The organisation is reliant on membership fees, grants, donations and fundraising efforts, and has a small team of volunteers.

Funding is sought for equipment to furnish a shop front and outreach service in Bell Street, Ipswich, for the Crossfire Support Service which sits under the umbrella of the Message of the Cross Ministries International. Crossfire Support Service has been established to assist disadvantaged community members in times of crisis.

Community members who access the service will be assisted to connect to local support services, have a safe environment to discuss sensitive topics and be provided with discounted household items, foodbank products and street ministry.

The application included letters of support from Jennifer Howard, Member for Ipswich, and Five Bridges, a local not for profit organisation based in Ipswich to assist the local Aboriginal and Torres Strait Islander communities.

Quotes totalling $10,405.00 have been provided with the application which includes purchasing white ware, tables, shelving, work benches, storage tubs, cash register, security cameras, paint, hardware and clothes hangers.

Message of the Cross Ministries International is seeking a community donation of $7,399.00 towards those costs.

The application was received by Council in April and had stated the project start date as 27 April 2020. Due to the timing of the application and schedule of council meetings, the applicant has advised that the purchase of equipment will not commence until they are notified of the funding outcome.

Assessment Process

Community donation applications are assessed against weighted criteria including:

1. How the project/program aligns with Council’s Corporate Plan – weighting 15%

2. How the applicant determined the need for the project – weighting 35%

3. The expected outcomes of the proposed project – weighting 40%

4. The sustainability of the project beyond Council funding – weighting 10%

Scoring is outlined below:

Score	Explanation
1	Application is non-responsive to the question
2	Limited response to the question
3	Satisfactory response to the question
4	Strong response to the question
5	Outstanding response to the question

The score which an application receives out of 100 determines the amount of funding recommended as follows:

Score	Explanation
80-100	Recommended funding is 100% of the requested amount
60-79	Recommended funding is 75% of the requested amount
40-59	Recommended funding is 50% of the requested amount
Less than 40	Application is declined

In line with the Administrative Guidelines for the Community Donations Program, the application from Message of the Cross Ministries International has been independently assessed and scored by two council officers who have declared that they do not have a conflict of interest. The application scored 75, which relates to a recommendation of 75% of the eligible funding requested, to the amount of $5,549.25.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009 and Local Government Regulation 2012.

Specifically, section 109 of the Local Government Act 2009 provides local governments with the ability to utilise discretionary funds in accordance with the requirements prescribed under the Local Government Regulation 2012.

Sections 201A, 201B, 202 and 202A of the Local Government Regulation 2012 prescribes a number of requirements for –

a) a local government for making discretionary funds available; and

b) a councillor for using discretionary funds.

Discretionary funds allocated are required to be publically reported under sections 202A of the Local Government Regulation 2012.

RISK MANAGEMENT IMPLICATIONS

No risk management implications associated with this report have been identified.

Financial/RESOURCE IMPLICATIONS

The Community Development Section manages the receipt, assessment and allocation of funding applications received through the Community Donations Program in accordance with the Community Funding and Support Policy and associated Administrative Guidelines for the Community Donations Program.

Within the Community Development Section, the Community Grants Team is responsible for the management, coordination and acquittal of Council’s Community Donations Program. The Community Grants Team is a team of two (2) full-time staff.

Funding for the provision of community donations is contained within the Community Development Section 2019-2020 financial year budget.

COMMUNITY and OTHER CONSULTATION

The contents of this report were not deemed to require further community consultation.

Conclusion

Applications for funding through the Community Donations Program are assessed in accordance with the eligibility criteria and assessment process outlined in the Community Funding and Support Policy and associated Administrative Guidelines.

The Message of the Cross Ministries International has not received any other funding through the Community Donations Program in the current financial year.

Josie Berry

Community Grants Coordinator

I concur with the recommendations contained in this report.

Abbey Richards

Community Engagement and Development Manager

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

General Purposes Committee

Meeting Agenda

19 May

2020

Doc ID No: A6163407

ITEM: 11

SUBJECT: Funding Arrangements for Brisbane Lions Stadium, Springfield

AUTHOR: General Manager - Coordination and Performance

DATE: 9 April 2020

Executive Summary

RECOMMENDATION

A. That Council enter into a funding deed with the Brisbane Lions for the construction of the stadium and the embellishment of the adjacent community sporting field.

C. That the Chief Executive Officer be authorised to finalise the negotiations and execute the variation to the categorisation of rates dispute settlement deed with Springfield City Group.

RELATED PARTIES

Brisbane Lions Australian Football Club

Springfield City Group

There are no known conflicts of interest in relation to this report.

Advance Ipswich Theme

Managing growth and delivering key infrastructure

Purpose of Report/Background

Funding Arrangements

On 10 December 2019 Council passed a resolution to provide funding to the Brisbane Lions for their stadium project and the embellishment of an adjacent community sports field identified as Development Areas 22A and 22B respectively. These two fields are known as the Northern Sportsfields. The report is titled ‘Brisbane Lions Stadium Funding Agreement’ and is attached to this report as Attachment 1.

The Lions stadium project will cost an estimated $59 million. The components of this funding are:

· $15 million Federal government grant

· $15 million Queensland government grant

· $10 million Australian Football League / Brisbane Lions

· $5.5 million private funding sources

The stadium, whilst funded as per above, will be a Council owned asset leased to the Lions for an initial 50 year term with a 49 year option to extend.

The stadium complex will also incorporate the following ancillary community use:

· Café / Bar

· Childcare centre run by Multicultural Development Australia (MDA)

· Club merchandise store

· Community access gymnasium including lap pool

· Retail tenancy for physiotherapy/scanning

· Youth outreach service to be run by MDA

On 10 December 2019 Council resolved to provide a total of $13,600,425 to the Brisbane Lions for them to complete the stadium project and for the Lions to also embellish the adjacent sports field for community usage. Council has since entered into an Agreement to Lease and a Lease with the Brisbane Lions.

A total of $9,046,264 of this funding is a developer contribution from Springfield City Group in lieu of their requirement to embellish the two sports fields under the conditions of the Springfield Town Centre Infrastructure Agreement (STCIA).

Council has since been in negotiations with both the Brisbane Lions and Springfield City Group in relation to the timing of the payment of SCG’s contributions and the Lions project cash flow requirements. Springfield City Group have advised they intend on paying their contributions as per the following timeline:

Payment 1: $3 million paid 30 June 2020

Payment 2: $3 million paid 30 June 2021

Payment 3: $3.046 million paid 30 June 2022

Council has conducted negotiations with SCG to change these timeframes to suit the Lions project cash flow requirements but SCG are unwilling to change this schedule.

The Brisbane Lions have advised that based on their cash flow projections for the project they require Council to provide its funding in accordance with the following timeframes:

Payment 1: $3 million 30 June 2020

Payment 2: $5 million 31 January 2021

Payment 3: $5.6 million 31 May 2021

These timeframes are proposed to be linked to key construction milestones and as such may be subject to minor changes.

Based on the timeframes provided by SCG and the Lions, Council would be required to fund the project in advance of the final two payment amounts from SCG.

Categorisation of rates dispute settlement

Council previously entered into a rates dispute settlement agreement with SCG in which Council committed to refund SCG $500,000 once a percentage of the embellishment of the Northern Sportsfields was completed. The Northern Sportsfields are now to be developed by the Brisbane Lions and as such there is no longer a requirement for SCG to embellish the fields. Based on this, it is proposed that Council refund SCG $500,000 upon execution of the two deeds attached to this report.

SCG Infrastructure Credits

As part of the deed documents attached, SCG are seeking to amend the STCIA to allow them to expand the usage of the infrastructure credits they will receive for their cash contributions to the Lions project, to the greater Springfield area.

The Springfield Town Centre Infrastructure Agreement requires that both contributions and credits within the town centre, for the purposes of providing Community Facilities Land, Transport Infrastructure and Open Space Land and Facilities, be quarantined within the town centre to deal with the implications of densification in the town centre. The intent of this was to ensure that as densification occurs, contributions are collected and banked within the town centre for the purposes of providing the necessary infrastructure and services to service the needs of future residents. Densification of the town centre is a long term project – potentially taking much more than 20 years to be fully realised. Each development within the town centre will be required to contribute to the provision of infrastructure to service future residents, and as infrastructure is provided by Springfield City Group, refunds of contributions collected will be provided to Springfield City Group to cover the costs of these improvements.

Community Facilities Credit Transfer

The deed signed by Springfield City Group proposes the unconditional ability to transfer all community facilities land credits accrued within the town centre, to be utilised outside of the town centre. The current IA states that credits must be contained within the town centre and used for development within the town centre. The proposal is to permit the transfer of credits to development outside of the town centre.

In operation, this means that if the developer dedicates land for community facilities, they will accrue a credit for that land (for example, $100,000.00).

The existing arrangement would quarantine that $100,000.00 until residential development was occurring in the town centre, and the developer would offset the $100,000.00 against any levied infrastructure charges. In theory, this works but there could be a significant delay in being able to utilise the credits.

What is proposed is that these credits could be used outside of the Town Centre, in the balance of Springfield. For example, the $100,000.00 could be used to offset the charges for the next stage of Brookwater. It is not considered that there are any adverse implications of such an arrangement, and as such it is recommended that this be supported.

Transport Credit Transfer

The deed signed by Springfield City Group proposes the unconditional ability to transfer all transport infrastructure credits accrued within the town centre to be utilised to offset the infrastructure charges outside of the town centre. The implications of doing this cannot be fully realised at this point in time, especially in the absence of a complete plan for the type of transport improvements that may be necessary to service the densification of the town centre. It is suggested that this transferability could occur for a period of time and be reviewed when the transport review and plan are prepared in the future (as required by the current Springfield Town Centre Infrastructure Agreement). This is a specific and logical hold point. It has been agreed with SCG that this would be in 2027. It is therefore recommended that the Chief Executive Officer be authorised to sign the deed, subject to a variation in clause 3.6 to effect this change. It should be noted that it is considered that it may be appropriate to continue transferability of these contributions beyond this date and therefore, subject to achievement of the hold point and review of the situation, Council may choose to enter into a subsequent deed extending this arrangement. This should be considered in the future.

Open Space Credit Transfer

The deed signed by Springfield City Group proposes the unconditional ability to transfer all open space infrastructure credits accrued within the town centre to be utilised to offset the infrastructure charges outside of the town centre. The implications of doing this cannot be fully realised at this point in time, especially in consideration of the potential for there to be upcoming obligations for Council to undertake embellishments of open space land outside of the town centre. In order for this to occur, it is recommended that the transferability be limited to those contributions to be paid that are the subject of this deed only (specifically, those for the Northern Sportsfields / Brisbane Lions Precinct). It is therefore recommended that the Chief Executive Officer be authorised to sign the deed, subject to a variation in clause 3.7 to effect this change. It should be noted that it may be appropriate to consider transferability for other open space contributions within the town centre, however these should be considered in the future based on the specific circumstances at that time.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

RISK MANAGEMENT IMPLICATIONS

Council has already expended significant funds completing the fit for purpose works ($6.2 million) at the stadium site. In the event that the Lions project was not to proceed, Council would be required to expend further funds to provide a community facility on both fields.

There is an acknowledged risk that SCG could fail to pay their developer contributions in accordance with the conditions of the deed. In this event, Council would seek legal recourse to require SCG to pay the amounts as per the conditions of the deed. If a delay in these payments were to occur, Council could be required to fund the SCG contribution amounts for the Lions project to proceed.

Council’s Finance team have been consulted in relation to this financial risk and advise that if Council were to fund the Lions project without the SCG funding being paid in accordance with the timeframes specified in this report, Council would be exposed to the level of the SCG contribution being $9.046 million.

This would be in addition to funds already expended on the sporting fields and the additional $4.6 million contribution for the additional embellishment costs outlined in this report.

If none of the SGC contributions were paid, this has carrying cost, in the form of interest foregone of $141,000 to 30 June 2022. Dependent upon the timing of any contributions from SCG, the annual carrying cost, in the form of interest foregone, is estimated to be $108,500 per annum.

Council will seek to mitigate this financial risk by bonding, in the form of a Bank Guarantee (or other similar financial instrument), the payments from SCG. This will form part of the negotiations with SCG to finalise this deed and whilst this will be Council’s preferred position, it is not guaranteed to occur.

The Ipswich City Council General Manager of Coordination and Performance is a member of the Stadium Project Control Group, along with colleagues from the other levels of government. This means that Council will have full visibility of any construction or finance matter that may arise in this project. This will enable Council to monitor progress and take risk management action in relation to its payments to the project if necessary.

Financial/RESOURCE IMPLICATIONS

Council’s finance team have been consulted in relation to this proposal and have advised that this does not significantly impact Council’s long term financial forecast if paid and received in accordance with the timeframes set out in this report. However it should be noted that Council’s cash flow is reduced by $6.046 million to 31 May 2021 and ultimately by $3.046 million at 30 June 2022. This reduced cash flow results in an estimated reduction in interest revenue (interest foregone) of $54,300 over the period 30 June 2020 to 30 June 2022.

If SCG did not make any contributions in accordance with the specified timeframes and council did not receive the $9.046 million contributions in the medium term, council would need to review further its working capital balances at the time and possible impacts on other capital programs.

OPTIONS

Should Council not support this proposal they may choose to identify specific parts of the agreement that they do not wish to support to allow negotiation by staff on a revised proposal.

COMMUNITY AND OTHER CONSULTATION

No community consultation has been conducted by Council, however the Lions have been liaising with the community in relation to the project.

Conclusion

The Lions project is a significant project for the City of Ipswich and will benefit the community in terms of the facility itself and the jobs the construction and operation of the stadium will bring to the city.

Council has already committed to funding the Lions project and this report seeks to specify the timing of the payments for Council to consider.

Attachments and Confidential Background Papers

1.	Council report 10 December 2019 Lions Funding Agreement ⇩
1.1	Heads of Agreement ⇩
1.2	Development Area 22A and 22B (Northern) ⇩
2.	Site Plan ⇩

	CONFIDENTIAL
3.	2015 Categorisation of land dispute settlement
4.	Categorisation of rates dispute settlement variation (Draft)
5.	Springfield Town Centre Infrastructure Agreement variation (Draft)

Sean Madigan

General Manager - Coordination and Performance

I concur with the recommendations contained in this report.

David Farmer

Chief Executive Officer

“Together, we proudly enhance the quality of life for our community”

General Purposes Committee

Meeting Agenda

19 May

2020

Doc ID No: A6217907

ITEM: 12

SUBJECT: Tender Consideration Plan - Appointment of Retail Leasing Agent, Nicholas St - Ipswich Central Project

AUTHOR: Project Manager

DATE: 6 May 2020

Executive Summary

This is a report concerning the Tender Consideration Plan for the appointment of a retail leasing agent for ongoing services for the Nicholas St – Ipswich Central Project (the “Project”).

RECOMMENDATION

A. That Council resolve to prepare a Quote or Tender Consideration Plan for the appointment of a Retail Leasing Agent in accordance with section 230(1)(a) of the Local Government Regulation 2012.

B. That Council resolve to adopt the Quote or Tender Consideration Plan for the appointment of a Retail Leasing Agent as outlined in the report by the Project Manager dated 6 May 2020 in accordance with section 230(1)(b) of the Local Government Regulation 2012.

C. That Council resolve to enter into a contract with Ranbury Property Services Pty Ltd for Retail Leasing Agency Services on the terms described in the report by the Project Manager dated 6 May 2020.

RELATED PARTIES

Ranbury Property Services Pty Ltd

Advance Ipswich Theme

Strengthening our local economy and building prosperity

Purpose of Report/Background

At the 27 June 2019 Special Council meeting, Council resolved to adopt a TCP to appoint Ranbury as the retail leasing agent for the Project. An agreement was then executed between ICC and Ranbury for retail leasing agency services, ending 30 March 2020. As this agreement has now expired, ICC is required to appoint or reappoint a leasing agent for the Project beyond this date.

The original agreement between ICC and Ranbury had an expiry date of 30 March 2020. The Master Program issued to ICC in June 2019 reflected Retail Development construction being completed by the end of Q2 2020. It was also envisaged that as of 30 March 2020, the majority of leasing opportunities would be identified and advanced to Agreement for Lease (“AFL”) stage and that as a result, Ranbury’s leasing services would no longer be required.

Since June 2019, there have been a number of factors which have resulted in significant delays to the Retail Development design and construction works program including:

· The preparation and adoption by Council at its 28 October 2019 Ordinary Meeting of a detailed development and divestment strategy for the various Project retail, commercial and entertainment assets (informed by market sounding and financial analysis conducted by KPMG). This report recommended funding the development of the retail, commercial and entertainment assets in a staged approach designed to achieve the key Project objectives;

· Following the retail strategy’s adoption, there was an ongoing process to review the most suitable construction procurement options for the retail works, with Hutchinson Builders considered to undertake the works as a variation to their existing contract with ICC;

· Impact of Covid-19 on new and ongoing negotiations with prospective future tenants to secure lease deals; and

· Delays in progressing the anchor tenant to AFL, a precursor to construction of the Retail Development commencing.

As of April 2020, the Project program reflects retail construction finalised and tenancies fitted out and open for trading by the end of June 2021. This timeline may extend further depending on developments with issues such as Covid-19 and the timing of commencement of Retail Development works.

To ensure continuity of the retail leasing program, if approved by Council, it is proposed that ICC enter into a new agreement with Ranbury to deliver the remaining Project retail leasing services. An interim engagement up to a maximum of three months (until 30 June 2020) is currently in place with Ranbury to provide continuity of retail leasing activities (limited to discussions and negotiations) with existing contacts and potential tenants.

To retain the momentum in the delivery of the leasing strategy and to maintain market confidence in relation to the leasing opportunities and the broader Project, a detailed TCP has been prepared. A Council adopted TCP will remove the requirement for ICC to undertake a full tender process and allow for the immediate appointment of Ranbury as leasing agent for a period encompassing leasing agency requirements for the Project.

Full details of the proposed arrangement and substantiation for the recommendation to Council to appoint Ranbury as retail leasing agent for the Project are set out in the TCP (Attachment 1).

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

RISK MANAGEMENT IMPLICATIONS

If a retail leasing agent is not appointed by ICC, then leasing opportunities in relation to the Project will not be able to be marketed and successfully progressed to lease, which will put the delivery of the retail strategy at risk. ICC does not hold the required leasing expertise or experience internally for the subject retail assets.

By reappointing Ranbury as retail leasing agent for the Project, ICC will avoid potential delays to the Project associated with undertaking a new tender process, and ICC will maintain the intellectual property, knowledge, etc. that Ranbury has brought to the arrangement/ developed through the process.

The updated remuneration model has addressed issues around financial risk to ICC in the attainment of an executed AFL/lease.

Financial/RESOURCE IMPLICATIONS

Funding for leasing agent payments is incorporated into the existing Project capital budget.
Resources to manage the services of Ranbury are provided within the ICC’s existing Project team.

COMMUNITY and OTHER CONSULTATION

Nil

Conclusion

To ensure continuity of the Project leasing strategy, prospective tenant engagement and market confidence in the Project, it is recommended that ICC appoint Ranbury Property Services Pty Ltd as the leasing agent for the Project for a 15 month engagement with a nine month option under the attached remuneration model (refer Confidential Attachment 2).

Attachments and Confidential Background Papers

1.	Tender Consideration Plan ⇩

	CONFIDENTIAL
2.	Proposed Terms of Engagement

Greg Thomas

Project Manager

I concur with the recommendations contained in this report.

Sean Madigan

General Manager - Coordination and Performance

“Together, we proudly enhance the quality of life for our community”

General Purposes Committee

Meeting Agenda

19 May

2020

Doc ID No: A6207554

ITEM: 13

SUBJECT: Development Application Recommendation - 143, 143A, 163 Brisbane Street, 23, 24 Ipswich City Mall and 2 (Lot 1) Bell Street, Ipswich - 10301/2019/CA - Material Change of Use for a Business Use, Entertainment Use, Recreation Use & Shopping Centre

AUTHOR: Senior Planner (Development)

DATE: 1 May 2020

Executive Summary

Recommendation/s

That Council resolve to approve development application no. 10301/2019/MCU subject to conditions in accordance with section 60 of the Planning Act 2016.

RELATED PARTIES

· Ipswich City Council (Applicant and Landowner)

· Queensland Rail Ltd (Landowner)

· Cardno (Qld) Pty Ltd (Town Planning Consultant) – The directors of this company as extracted from the ASIC database are Peter Barker, Jesus Templado, Mark Richards, Natalie Muir and Robert Marshall. The primary contact is Leisa Sinclair.

· Ranbury Management Group Pty Ltd (Project Manager) – The directors of this company as extracted from the ASIC database are Ross Hunter, Brett Magnussen, Scott Kennelly, and Peter Driml. The primary contact is Bob Newberry.

· BVN Group (Architect)

· WSP (Acoustic Consultant)

· Dewpoint Group (Air Quality Consultant)

Advance Ipswich Theme

Managing growth and delivering key infrastructure

Purpose of Report/Background

SITE ADDRESS:	143, 143A, 163 Brisbane Street, 23, 24 Ipswich City Mall and 2 (Lot1 ) Bell Street, IPSWICH QLD 4305
APPLICATION TYPE:	Material Change of Use
PROPOSAL:	Business Use, Entertainment Use, Recreation Use & Shopping Centre
ZONE:	CBD Primary Retail
OVERLAYS:	OV5 (adopted flood regulation line), OV7A (building height restriction area 45m & transitional surface) and OV7B (8km existing committed urban townships buffer)
APPLICANT:	Ipswich City Council
OWNER:	Ipswich City Council Program 31
EXISTING OR PROPOSED TRADING NAMES:	Nicholas Street Ipswich Central
APPLICATION NO:	10301/2019/MCU
AREA:	29,181m²
REFERRAL AGENCIES:	Department of State Development, Manufacturing, Infrastructure and Planning
EXISTING USE:	Shopping Centre
PREVIOUS RELATED APPROVALS:	2229/17/RAL 1 lot into 3 lots 4583/17/MCU Business Use and Community Use (Office Tower) – Council Administration Building 995/18/MCU Business Use (Cafe, Restaurant and/or Hotel) and Community Use (Library and Visitor Information Centre)
DATE RECEIVED:	11 December 2019
DECISION PERIOD START DATE:	29 April 2020
EXPECTED DETERMINATION DATE:	18 June 2020

SITE LOCATION:

Figure 1 - Site Locality

PROPOSAL:

The applicant seeks approval for a material change of use – business use, entertainment use, recreation use and shopping centre located at the Site Address referenced above. The proposed development forms an integral part of the overall Ipswich Central redevelopment project and will consist of four (4) defined precincts, as follows:

· Precinct A – 143 and 143A Brisbane Street;

· Precinct B – Venue;

· Precinct J – Metro B; and

· Precinct K – Metro A.

Notably, Precinct F – Library/Civic, which is wholly contained within Lot 1 SP300605 is included as part of the application, however, a previous development application (995/18/MAMC/A) has approved land uses in this area and the majority of the works are being undertaken as Municipal Works by Council and therefore do not require a development permit in accordance with the Planning Regulation. This property has been included as part of the application as it facilitates access between Nicholas Street and Union Place, and contains the existing car park and loading/unloading areas (accessed via Bremer Street), which service the buildings and uses subject to the application.

The proposal seeks to re-use and refurbish a number of existing commercial buildings, and includes the modernisation of building facades in Nicholas Street, Bell Street and Union Place to align with the overall intent of the wider Ipswich Central redevelopment. The proposal results in 2,564m² of additional Gross Floor Area (GFA), which is achieved primarily through the conversion of existing internal voids and mall areas to GFA, with one minor expansion to the building footprint proposed to remove the void between the site and the adjoining ICON building on Bell Street. It is likely that further changes to the internal layout of the buildings will occur as leasing is finalised and tenancies are sized and fitted out to suit user needs. The application approaches the use of the buildings with flexibility, and a number of land uses have been nominated for the tenancies within each precinct to assist with tenanting the buildings. The full suite of uses proposed within each tenancy are included in the set of recommended approved plans. The recommendation does not restrict the combination or GFA of any particular use operating at any one time from any of the buildings, and no limitations in this regard are required as all proposed uses are anticipated and encouraged within the zone, and are appropriately serviced by existing infrastructure. The proposed uses and precincts may be sequenced and delivered together or separately in any order and in any combination as the applicant chooses.

Figure 2 – Precinct Map

Figure 2 outlines each of the four (4) precincts relevant to this application. A detailed description of the assessable development in each precinct is set out below:

Precinct A

This precinct involves the reorganisation of the internal space on the ground floor of the existing building on the corner of Brisbane Street and Nicholas Street (Ipswich City Mall) to accommodate a new tenancy fronting Nicholas Street (Ipswich City Mall). This tenancy will be approved to be used for:

· various business uses such as cafe, fast food premises, office/professional office, restaurant or shop; or

· an indoor recreation use such as a gymnasium, personal training studio, learn to dance studio etc.

Figure 3 – New Tenancy in Precinct A

Precinct B

This precinct involves the reconfiguration of the lower floor (Nicholas Street level) of the existing building bound by Nicholas Street, Brisbane Street and Ellenborough Street to support the provision of a large new indoor recreation use, retention of the existing pharmacy and an additional tenancy. The intended tenant of the large indoor recreation use is an operator of an indoor go-kart facility. The fit out of this tenancy would involve the construction of an indoor track and supporting facilities (storage, servicing, and administration) that can accommodate a total of 16 karts at any time, as per Figure 4 below. The new tenancy will front Brisbane Street and will be approved to be used for:

· various business uses such as cafe, fast food premises, office/professional office, restaurant or shop; or

· an indoor recreation use such as a gymnasium, personal training studio, learn to dance studio etc; or

· an entertainment use such as a club, amusement parlour, theatre etc.

The large indoor recreation (go kart) tenancy involves the operation of multiple petrol powered vehicles within the confines of the existing building. The storage location for the fuel sources of the karts is unknown, as is the quantity of fuel to be stored on site. As such, the standard hazardous substances condition is included to ensure that substances such as petrol/gas/chemicals are stored in accordance with the Work Health and Safety Act 2011. It is not expected that the quantities would trigger an environmental authority.

In order to demonstrate there would be no resulting adverse amenity impacts resulting from this use, the applicant has provided an acoustic assessment and an air quality technical note. The acoustic assessment recommends the implementation of various design and operational measures, including the installation of an airlock at the Nicholas Street entry, the requirement for the loading dock doors to remain closed during operation of the go-karts and particular material specifications for doors, partitions and ceilings to achieve the required acoustic rating. Certification will be required to be submitted prior to the commencement of the use demonstrating that works have been undertaken in accordance with the acoustic assessment.

The applicant has also provided a technical note that establishes a framework for how to address potential air quality impacts associated with the proposed use. This framework takes into consideration only one type of potential emissions associated with the go karts. As such, the requirement to undertake the recommendations associated with this assessment were not considered robust enough to ensure acceptable limits for all emissions are achieved. Accordingly, conditions require the submission of certification to ensure that compliance with the relevant Work Australia – Workplace Exposure Standard for Airborne Contaminants is met for both the design of any ventilation and the operation of the facility based on final operational details once established.

Figure 4 – Precinct B Lower Floor Plan

On the ground floor (Brisbane Street level), it is proposed to raise part of the roof to accommodate an additional two (2) cinemas, giving a total of eight (8) cinemas, and upgrade parts of the existing cinema complex. It is considered that the addition of two (2) cinemas to the existing cinema complex is consistent with the outcomes sought by the planning scheme, which seek a vibrant retail core in the Ipswich Central Business District, specifically seeking cinemas within the area around d’Arcy Doyle Place.

Two (2) new tenancies are also proposed to sleeve the cinema complex, fronting Brisbane Street. These tenancies are approved to be used for:

· various business uses such as cafe, fast food premises, office/professional office, restaurant or shop; or

· indoor recreation uses such as a gymnasium, personal training studio, learn to dance studio etc; or

· entertainment uses such as a club, amusement parlour, theatre etc.

Figure 5 – Precinct B Ground Floor Plan

Works also include the widening of Bottle Alley at the Ellenborough Street entrance, allowing for activation of tenancies at the Nicholas Street entrance and the modification of the existing loading and service area to open up sight lines to and from Bottle Alley. These works are required owing to the existing surveillance issues which currently exist for pedestrians utilising Bottle Alley. This pedestrian connection is used by the public, including a large volume of school age children, when travelling on foot from the Ipswich Railway Station to Ellenborough Street and areas further west. There is currently very little if any ability to maintain a sight line from Ellenborough Street and Nicholas Street into the pedestrian connection, thereby leaving the potential for crime and antisocial activities to occur out of sight. Owing to the adjacent rail corridor and a building under separate private ownership, the potential for works in this location to completely solve the surveillance issues are limited, but the proposed works will substantially improve the situation by allowing far greater casual surveillance of the connection from Nicholas Street and Ellenborough Street.

Precinct J

Precinct J includes the existing buildings bound by Bell Street, Union Place and Nicholas Street (Ipswich City Mall). Proposed works within this precinct involve the creation of a new internal mall connecting Nicholas Street and Bell Street as well as a mall connecting to the Bell Street office tower to Precinct K, which adjoins this building to the south. A number of tenancies of various sizes are proposed within this precinct, and the majority have been designed to have frontage to either Nicholas Street, Union Place or Bell Street. These works coincide with works within Precinct F and the adjoining road reserve to accommodate outdoor dining areas for tenancies fronting Union Place. It is noted that the existing improvements at the lower ground level and the foyer/amenities associated with the Bell Street office tower are retained. The tenancies along Union Place and Nicholas Street will be approved to be used for various business uses such as cafe, fast food premises, restaurant or shop to facilitate the creation of a dining precinct. The remainder of tenancies are approved for the following uses:

· various business uses such as cafe, fast food premises, office/professional office, restaurant or shop; or

· indoor recreation uses such as a gymnasium, personal training studio, learn to dance studio etc.

Figure 6 – Precinct J Ground Floor Plan

Precinct K

Proposed works within this precinct involve the creation of a new internal mall on the ground floor (Nicholas Street level) connecting adjacent Precinct K to the north, which could potentially extend through to the existing Icon Building which adjoins the southern property boundary. The lower ground floor (Bell Street level) will consist of a single tenancy, which will be accessible from Bell Street at grade and from Nicholas Street via a new entry lobby including escalators and a lift. The ground level will consist of a various sized tenancies and the existing office on the first floor will be retained. Other works associated with the precinct could also involve the demolition of the existing pedestrian Bridge connecting the Health Plaza over Bell Street, however these works do not form part of the subject development application and is not required to be removed to facilitate the proposed development. The existing loading dock, turntable and other servicing facilities will be retained at the lower ground level. Tenancies along Nicholas Street will be approved to be used for:

· various business uses such as cafe, fast food premises, office/professional office, restaurant or shop; or

· indoor recreation uses such as a gymnasium, personal training studio, learn to dance studio etc; or

· entertainment uses such as a club, amusement parlour, theatre etc.

Figure 7 – Precinct K Ground Floor Plan

The lower level tenancy along Bell Street will be approved for the following uses:

· various business uses such as cafe, fast food premises, office/professional office, restaurant or shop; or

· an indoor recreation use such as a gymnasium, personal training studio, learn to dance studio etc.

All other proposed tenancies within this precinct will be approved for use as offices, shops or indoor recreation type uses.

No changes to the existing vehicular parking and access arrangements are proposed as part of this application. Car parking for the development will be provided via the existing car park within Precinct F. This car park was originally constructed to service the uses as part of the previous redevelopment of the precinct in the late 1980’s and will continue to service the existing, refurbished buildings. Dedicated loading/services areas for the development exist on Bremer Parade, Ellenborough Street, Bell Street and signed on-street loading zones throughout the precinct, and are all retained as part of the proposed development. It is considered that the existing parking and servicing arrangements are sufficient to service the proposed development. The number of vehicular parking spaces existing are compliant with the requirements of the Parking Code having regard to the proposed uses, and the buildings are well serviced by bus and rail facilities and in a city centre environment, where many customers are likely to access uses on foot and undertake single trip, multi-purpose activity centres.

Hours of operation proposed across all precincts subject to this application are 6:00am to midnight daily, which is consistent with the Planning Scheme for this zone.

The development has been designed to ensure that the building promotes activation of frontages through the inclusion of glass and active pedestrian and customer entry points. In order to ensure that this is activation is achieved, a condition has been included that will require all glass and all entry points to remain transparent and active, with no tinting or retail advertising posters or any other materials that would reduce the casual surveillance opportunities from these premises. Additionally, awnings have been retained and are to be refurbished along the frontages of Brisbane Street, Nicholas Street, Union Place and Bell Street.

OTHER RELEVANT INFORMATION:

Appropriateness of Proposed Uses

The properties subject to this application are located within the CBD Primary Retail Zone of the Ipswich Planning Scheme 2006. The outcomes sought for this zone in the planning scheme include a vibrant retail core for the Ipswich Central Business District, and can include:

· higher order comparison retail;

· major department stores and discount department stores;

· entertainment, recreation, leisure, cultural and community facilities including museums, galleries, cinemas, clubs and meeting places particularly within the area around d’Arcy Doyle Place;

· food, beverage and dining facilities, including alfresco dining; and

· convenience retail for office workers, visitors and inner city residents.

The proposed development allows for the realisation of the outcomes sought by the planning scheme, primarily within refurbished buildings and utilising existing access, car parking and servicing areas. The range of uses proposed allows flexibility of future uses and configurations to ensure that a vibrant and dynamic mix of land uses and activities is created which support ‘around the clock’ activity and high levels of use and visitation by inner City residents, outer suburbs residents and visitors to the City. In conjunction with the suite of works proposed across the wider Ipswich CBD redevelopment the proposed development supports the position of the Ipswich CBD as the principal regional activity centre in the Ipswich LGA.

Development Constraints

The subject site is partially affected by the adopted flood regulation line (AFRL). Notwithstanding all proposed buildings and essential services are located above the AFRL. Although the vehicle access to the existing parking area from Bremer Street is located below the AFRL, alternative flood free access is provided to all precincts via Union Place, the Ipswich City Mall (Nicholas Street), Brisbane Street, Bell Street and Ellenborough Street.

With regard to the State Planning Policy, the proposal complies with the interim assessment benchmarks relating to hazards, risk and resilience on the basis that all proposed use areas are outside of the risk area. While the vehicular parking area is affected by the adopted flood regulation line, this is an existing situation and only changes to internal manoeuvring and an additional access point to the plaza level are proposed as part of upgrade works. The further regulation of this existing situation to increase its flood immunity would be unreasonable from a planning approval perspective.

Municipal Works

There are a significant amount of works occurring as municipal works as part of the wider Ipswich CBD redevelopment which do not form part of this application, as follows:

· Ipswich City Mall (Nicholas Street) and Union Place Mall are proposed to be opened to vehicular traffic;

· Bremer Street, including the signalised intersection at the entrance to the car park, is to be upgraded;

· The large civic area at the end of Nicholas Street is proposed to be constructed and embellished as an urban park.

The proposed roadworks will not require operational works approval as they are being undertaken by a public sector entity, in this instance the local government. In accordance with schedule 6 of the Planning Regulation 2017 operational works carried out by or for a public sector entity are prohibited from being stated as assessable development by a local categorising instrument.

Union Place and the Ipswich City Mall (Nicholas Street) road reserve do not currently entirely front the development site. The applicant has indicated that they will seek to reinstate the road along the Ipswich City Mall (Nicholas Street) and Union Place to connect Brisbane Street and Bell Street separate to this development proposal. Notwithstanding, as access is proposed from the site to both Union Place and the Ipswich City Mall (Nicholas Street), recommended conditions of approval require this link to be open to the public prior to the commencement of the use. Additionally, recommended conditions of approval also require the urban park to be completed prior to the commencement of the use as the approved uses and park are intended to function as an integrated precinct.

Public Art

Although the overall gross floor area of the proposed development exceeds the threshold for Public Art in accordance with Implementation Guideline No. 31 Public Art Provision by Major Developments, the additional floor area proposed does not exceed 6,000m² and the application involves the re-use of existing buildings. Accordingly, it is not considered reasonable to require the provision of Public Art in accordance with the relevant planning scheme guideline. Despite this, some of the objectives of the guideline will still be achieved through the wider Ipswich CBD redevelopment, which involves the development and commissioning of a number pieces of public art throughout the precinct.

Owners Consent

During the application process, Council as assessment manager received correspondence by Gadens on behalf of an undisclosed client which outlined issues with the owner’s consent supplied by Queensland Rail as part of the application. The correspondence alleged the application was never properly made and needed to be remade with the correct consent provided. The applicant was asked to supply information in relation to the correspondence and amended consent was supplied by Queensland Rail. The applicant provided a response to the correspondence by Gadens, which addressed the issues raised.

Currency Period

The applicant did not request a particular currency period as part of the application. Accordingly, a six (6) year currency period has been recommended which is the default currency period should one not be stated in accordance with section 85(1)(a)(ii) of the Planning Act 2016. Should any part of the proposal commence within this period, the application in its entirety will not lapse.

Stormwater (including Water Quality)

The proposed development involves the reconfiguration of existing buildings and will not result in an increase in the impervious area provided. Existing stormwater arrangements will be utilised without alteration. As discussed above, the works within the road reserve are being undertaken as municipal works and not pursuant to the subject development approval.

NOTICE ABOUT THE DECISION (STATEMENT OF REASONS):

In accordance with section 63 of the Planning Act 2016, a ‘notice about the decision’ is required for this application. Accordingly, a Statement of Reasons is included with this decision. This Statement of Reasons provides the justification for Council’s decision.

The relevant assessment benchmarks which have been applied for the purposes of this assessment are as follows:

Categorising Instrument

Assessment Benchmarks

State Planning Policy July 2017, Part E

Planning for liveable communities and housing

Planning for economic growth

Planning for environment and heritage

Planning for safety and resilience to hazards

Planning for infrastructure

Ipswich Planning Scheme 2006

City Centre Code (Part 5)

Development Constraints Overlays Code (Part 11, division 4)

Commercial and Industrial Code (Part 12, division 7)

Parking Code (Part 12, division 9)

Recreation and Entertainment Code (Part 12, division 11)

The application has also been assessed having regard to the relevant matters identified in section 27 of the Planning Regulation 2017 in accordance with section 45(3)(b) of the Planning Act 2016.

INFRASTRUCTURE CHARGES:

The site is identified within a deemed demand area pursuant to the Ipswich Adopted Infrastructure Charges Resolution. In accordance with Schedule 5 – Deemed Demand for the Deemed demand Area of the Ipswich Adopted Infrastructure Charges Resolution

(No. 1) 2019, when a site is located within the CBD Primary Retail Zone, the deemed demand is calculated in accordance with the Commercial (retail) category at a rate of 40,000m² GFA/ha.

The deemed demand for the proposed use does not exceed the calculated deemed credit and therefore infrastructure charges for Council’s infrastructure networks are not applicable to the proposed development.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Planning Act 2016

RISK MANAGEMENT IMPLICATIONS

A risk to Council exists should the proposal not be determined in accordance with legislative requirements. The assessment and subsequent recommendations have been prepared to minimise the risk.

As Council is both the applicant and the assessment manager in relation to this application there is a risk of influence on decision making via a potential conflict of interest. In order to mitigate this risk and as part of the establishment of the new governance framework for processing development applications and development related activities, the draft recommendation was referred to the Independent Decision Review Panel in accordance with the related policy and procedure. The External Consultation section of the report discusses the results of this review in detail.

Financial/RESOURCE IMPLICATIONS

This reports relates to Council acting in its capacity as the assessment manager for development applications. The development application fee was paid to cover Council’s costs in this regard and as such, there are no financial or resource implications associated with this report.

COMMUNITY and OTHER CONSULTATION

The development application is code assessable, and was therefore not required to follow the public notification process pursuant to the Planning Act. Notwithstanding, all relevant application material is accessible via Council’s PD Online service, and an Ipswich First article was released when the development application was lodged. Council as assessment manager did not receive any written submissions in relation to the application, other than the correspondence by Gadens discussed above.

REFERRAL AGENCY

The Department of State Development, Manufacturing, Infrastructure and Planning are a referral agency for the application, owing to be the site being located adjacent to a state transport corridor (Ipswich Railway Line) and adjacent to a Queensland Heritage Place. The department provided a response dated 6 March 2020, which included conditions that must be attached to any approval (refer to Attachment 7). Noteworthy conditions of approval include ensuring that works do not encroach upon or cause damage to the railway corridor through the implementation of a maintenance management plan, construction management plan and conducting vibration modelling and a dilapidation survey.

INTERNAL CONSULTATION

The application and common material was presented to Council’s Initial Development Assessment Panel (consisting of various representatives from across the organisation) for review upon lodgement. At this meeting, it was determined that internal referral was required to the Engineering, Health and Environment Branch, primarily owing to the proposal for the indoor go kart facility. An environmental assessment was prepared on 5 May 2020 including recommended conditions of approval relating to acoustic management, air quality and hazardous substances in relation to the go kart tenancy. These recommended conditions of approval were further reviewed and improved through the Independent Decision Review Panel process. As the proposal largely involves the re-use of existing buildings, further detailed technical assessments were not required.

EXTERNAL CONSULTATION

The development application is classified as a Sensitive Development Matter and therefore requires review by an Independent Decision Review Panel prior to being determined, in accordance with the Council policy titled Framework for Development Applications and Related Activities. The Independent Decision Review Panel has been selected in accordance with the related procedure, and contains only one member, being Wendy Evans (Town Planner and Planning and Environment Lawyer, employed as a Partner by AJ & Co). In this instance, it was appropriate to select only one member for the panel, as the application utilises existing buildings and infrastructure, and there are therefore limited technical aspects associated with the proposal which require additional input.

The draft recommendation was provided to the Independent Decision Review Panel on 5 May 2020 (refer to Attachment 1), and the Independent Decision Review Panel Report was received on 8 May 2020 (refer to Attachment 2). The panel concluded that it is satisfied with the intention of the proposed Council recommendation, that being to recommend approval of the application subject to conditions.

In addition to the core issue – being the suitability of the recommendation, the panel recommended a number of further considerations and amendments the officer report, and also the draft conditions – to ensure the decision is completely robust. For the most part, the matters raised by the panel relate to the provision of further supporting information and explanation in relation to noise and air quality aspects of the recommendation, and recommend some of the conditions are altered to provide increased clarity. An annotated version of the Decision Review Panel Report is also attached which identifies the acceptance of each of the recommendations and in specific circumstances, how the officers assessment has addressed the recommendations of the panel (Attachment 3).

All matters raised by the panel have been addressed throughout this report and in the Draft Decision Notice, Assessment Manager Conditions, Statement of Reasons and Draft DA Plans Approved (refer to Attachment 4, 5 and 6).

Conclusion

An assessment of the proposed material change of use for a business use, entertainment use, recreation use and shopping centre has been undertaken and it has been determined that the proposed development generally complies with the assessment benchmarks or can be conditioned to comply as outlined in the attached Statement of Reasons. It is therefore recommended that this development application be decided in accordance with the recommendations and attachments of this report.

Attachments and Confidential Background Papers

1.	Application Material to Independent Decision Review Panel ⇩
2.	Independent Decision Review Panel Report ⇩
3.	Assessment Manager Response to Independent Decision Review Panel Report ⇩
4.	Draft Decision Notice and Assessment Manager Conditions ⇩
5.	Draft Statement of Reasons ⇩
6.	Draft DA Plans Approved ⇩
7.	Department of State Development, Manufacturing, Infrastructure and Planning Referral Agency Response ⇩

Grant Johnson

Senior Planner (Development)

I concur with the recommendations contained in this report.

Mitchell Grant

Development Assessment Central Manager

I concur with the recommendations contained in this report.

Brett Davey

Development Planning Manager

I concur with the recommendations contained in this report.

Peter Tabulo

General Manager (Planning and Regulatory Services)

“Together, we proudly enhance the quality of life for our community”

1.	Survey Plan SP307623 ⇩
2.	Draft Trustee Permit for 1 Mill Street, Rosewood ⇩

1.	Current Meeting Procedures Policy ⇩
2.	Tracked Meeting Procedures Policy ⇩
3.	Clean Meeting Procedures Policy ⇩

1.	2019-2020 Community Donations Report - 1 July 2019 to 30 April 2020 ⇩
2.	2019-2020 Community Donations Recipient Type - 1 July 2019 to 30 April 2020 ⇩

1.	Summary Report No 23 ⇩
2.	Summary Report No 24 ⇩

	CONFIDENTIAL
3.	Executive Report No 13
4.	Executive Report No 14

Executive Summary

Recommendation/s

RELATED PARTIES

Advance Ipswich Theme

Purpose of Report/Background

Legal/Policy Basis

RISK MANAGEMENT IMPLICATIONS

Financial/RESOURCE IMPLICATIONS

COMMUNITY and OTHER CONSULTATION

Conclusion

Attachments and Confidential Background Papers

Executive Summary

Recommendation/s

RELATED PARTIES

Advance Ipswich Theme Linkage

Purpose of Report/Background

Financial/RESOURCE IMPLICATIONS

RISK MANAGEMENT IMPLICATIONS

Legal/Policy Basis

COMMUNITY and OTHER CONSULTATION

Conclusion

Attachments and Confidential Background Papers

Executive Summary

Recommendation/s

RELATED PARTIES

There are no specific related parties associated with this report. The proposed fees and charges outlined in the report apply to all dog registrations and animal permits provided by Council.

Advance Ipswich Theme

Purpose of Report/Background

Registration Type

2019-2020

Proposed 2020-2021

Increase

Introductory Dog Registration

$20

$20

$0

Introductory Dog Registration - Pensioner

$20

$20

$0

Dog Registration (desexed dog) Pay By Date

$37

$38

$1

Dog Registration (desexed dog) Pay After Date

$67

$68

$1

Dog Registration (entire dog) Pay By Date

$171

$175

$4

Dog Registration (entire dog) Pay After Date

$201

$205

$4

Dog Registration (desexed dog) - Pensioner Pay By Date

$27

$28

$1

Dog Registration (desexed dog) - Pensioner Pay After Date

$42

$43

$1

Dog Registration (entire dog) - Pensioner Pay By Date

$78

$80

$2

Dog Registration (entire dog) - Pensioner Pay After Date

$93

$95

$2

Legal/Policy Basis

RISK MANAGEMENT IMPLICATIONS

Financial/RESOURCE IMPLICATIONS

COMMUNITY and OTHER CONSULTATION

Conclusion

Attachments and Confidential Background Papers

Executive Summary

Recommendation/s

Proposed
2020-2021

Dog Registration (desexed dog)
Pay By Date

Dog Registration (desexed dog)
Pay After Date

Dog Registration (entire dog)
Pay By Date

Dog Registration (entire dog)
Pay After Date

Dog Registration (desexed dog) - Pensioner
Pay By Date

Dog Registration (desexed dog) - Pensioner
Pay After Date

Dog Registration (entire dog) - Pensioner
Pay By Date

Dog Registration (entire dog) - Pensioner
Pay After Date