IPSWICH
CITY
COUNCIL
AGENDA
of the
Governance Committee
Held in the Council Chambers
2nd floor – Council Administration Building
45 Roderick Street
IPSWICH QLD 4305
On Tuesday, 18 February 2020
At 12.30 pm or within any period of time up to a maximum of 10 minutes after the conclusion of the Environment Committee.
|
MEMBERS OF THE Governance Committee |
|
|
Interim Administrator Steve Greenwood (Chairperson) |
|
|
Governance Committee Meeting Agenda |
18 February 2020 |
Governance Committee AGENDA
12.30 pm or within any period of time up to a maximum
of
|10 minutes after the conclusion of the Environment Committee, on Tuesday, 18
February 2020
Council Chambers
|
Item No. |
Item Title |
Page No. |
|
1 |
Review of Policies - Corporate Services Department |
8 |
|
2 |
Review of Policies - Corporate Services Department - Free Public WiFi and Open Data Policies |
25 |
|
3 |
Review of Policies - People and Culture Branch, Corporate Services |
47 |
|
4 |
Proposed Good Governance Policy |
54 |
|
5 |
Late Tenders |
102 |
|
6 |
Operational Plan 2019-2020 Quarter Two (Q2) Performance |
111 |
** Item includes confidential papers
Governance Committee NO. 1
18 February 2020
AGENDA
1. Review of Policies - Corporate Services Department
This is a report concerning the review of policies relating to the functions of the Corporate Services Department, undertaken in accordance with Council’s Policy and Procedure Management Framework adopted by Council on 16 July 2019.
Recommendation
That the Interim Administrator of Ipswich City Council resolve:
A. That the policy titled ‘Council Officers Addressing Community, Public, Professional and Educational Organisations”, as detailed in Attachment 1, be repealed.
B. That the policy titled ‘Provision of Information to Law Enforcement Agencies’, as detailed in Attachment 2, be amended as proposed.
C. That the policy titled ‘Councillor Expenses Reimbursement and Administrative Support’, as detailed in Attachment 3, be amended as proposed.
2. Review of Policies - Corporate Services Department - Free Public WiFi and Open Data Policies
This is a report concerning a review of policies relating to the functions of the Corporate Services Department undertaken in accordance with Council’s Policy and Procedure Management Framework adopted by Council on 16 July 2019.
Recommendation
That the Interim Administrator of Ipswich City Council resolve:
A. That the policies detailed in Table 1, be repealed.
B. That
the policies detailed in Table 2, be adopted.
TABLE 1
|
Name of Policy |
Adopted at Council |
Attachment Number |
|
Free Public WiFi Policy |
6 December 2016 |
1 |
|
Open Data Policy |
27 June 2017 |
2 |
TABLE 2
|
Name of Policy |
Attachment Number |
|
Free Public WiFi Policy |
3 |
|
Open Data Policy |
4 |
3. Review of Policies - People and Culture Branch, Corporate Services
This is a report concerning a review of policies relating to the functions of the People and Culture Branch within the Corporate Services Department, undertaken in accordance with Council’s Policy and Procedure Management Framework adopted by Council on 16 July 2019.
Recommendation
That the Interim Administrator of Ipswich City Council resolve:
A. That the policy titled ‘Officer Attendance at Inspections, Deputations, Conferences, Meetings, Training and Other Functions’, be repealed.
B. That the policy titled ‘Employment of Trainees’, be repealed.
4. Proposed Good Governance Policy
This is a report concerning the repeal of an existing policy and adoption of a Good Governance Policy that will guide both Councillors and employees of Ipswich City Council in managing their various responsibilities in accordance with Council’s commitment to good governance.
Recommendation
That the Interim Administrator of Ipswich City Council resolve:
A. That the policy titled ‘Governance’ as per City Management and Finance Committee No. 2004(09) of 26 October 2004 and adopted at Council on 3 November 2004, as detailed in Attachment 1, be repealed.
B. That the policy titled ‘Good Governance’ as detailed in Attachment 2, be adopted.
5. Late Tenders
This is a report concerning the non-acceptance of late tenders/quotes under any circumstances for consideration in a procurement evaluation process.
Recommendation
A. That the Interim Administrator of Ipswich City Council resolve:
That the previous decision of Council, titled “Review of Council’s Tender Procedures” original Item/resolution No. 43.11 of the Corporate Services Committee No. 1 of 14 July 1999 (Attachment 1) and adopted at the Council Ordinary meeting of 21 July 1999, be repealed.
B. That Council adopt the following approach to managing tenders/quotes received after the closing time:
That Council will not accept late tenders (where a deadline is specified in the call) unless Council deems that the integrity of the process has not been compromised.
C. That the current applicable procurement documents (policy, framework and/or procedures) be amended and approved by the Chief Executive Officer, to accommodate this policy position, providing guidance for the acceptance of late tenders/quotes.
6. Operational Plan 2019-2020 Quarter Two (Q2) Performance
This is a report concerning an assessment of Ipswich City Council’s progress towards implementation of the 2019-2020 Operational Plan. Quarter two data as provided by departmental representatives is presented.
Recommendation
That the Interim Administrator of Ipswich City Council resolve:
That the report be received and the contents noted.
** Item includes confidential papers
and any other items as considered necessary.
|
Governance Committee Meeting Agenda |
18 February 2020 |
ITEM: 1
SUBJECT: Review of Policies - Corporate Services Department
AUTHOR: Business Improvement Advisor (Policy)
DATE: 18 December 2019
This is a report concerning the review of policies relating to the functions of the Corporate Services Department, undertaken in accordance with Council’s Policy and Procedure Management Framework adopted by Council on 16 July 2019.
That the Interim Administrator of Ipswich City Council resolve:
A. That the policy titled ‘Council Officers Addressing Community, Public, Professional and Educational Organisations”, as detailed in Attachment 1, be repealed.
B. That the policy titled ‘Provision of Information to Law Enforcement Agencies’, as detailed in Attachment 2, be amended as proposed.
C. That the policy titled ‘Councillor Expenses Reimbursement and Administrative Support’, as detailed in Attachment 3, be amended as proposed.
There are no related parties associated with this report.
Listening, leading and financial management
Corporate Services Department has recently undertaken a review of policies that fall within its functional responsibility.
The following policy has been identified for repeal:
|
Policy |
Rationale for Decision |
Attachment |
|
Council Officers Addressing Community, Public, Professional and Educational Organisations Policy |
This policy was replaced with the Representation of the City at Official Functions Policy which was adopted at Council on 17 September 2019. |
1 |
The following policies have been identified for minor amendment:
|
Policy |
Rationale for Decision |
Attachment |
|
Provision of Information to Law Enforcement Agencies |
The policy has been amended to include the Right to Information and Privacy Officer as a responsible person for the release of information as well as an amendment to the Regulatory Authorities listing. The change is shown in track changes in the attachment. |
2 |
|
Councillor Expenses Reimbursement and Administrative Support Policy |
This policy contains a list of related documents. The Provision of Legal Assistance for Employees and Councillors Policy was repealed at the October 2019 Council Ordinary Meeting. This policy has not been replaced. The change is shown in track changes in the attachment. |
3 |
This report and its recommendations are consistent with the following legislative provisions:
Local Government Act 2009
The review of these policies has been undertaken in accordance with Council’s adopted Policy and Procedure Management Framework. Any delay in approving the recommendations of this report will potentially have adopted policies inconsistent with Council Framework.
The review of all policies
associated with the functions of the Corporate Services Department are being
managed as part of the department’s operational budget for
2019-2020.
Consultation has been undertaken with relevant internal stakeholders in relation to the policies presented for repeal and/or adoption.
As the intent of those policies being presented for adoption to meet the requirements of the Policy and Procedure Management Framework has not changed, rather the change is administrative (template), external stakeholder consultation was not undertaken. However these policies will be reviewed within the next term of elected members and relevant external stakeholder consultation will occur at this time.
In accordance with Council’s adopted Policy and Procedure Management Framework, the Corporate Services Department have undertaken a review of policies relating to its functions which are presented for Council consideration.
|
1. |
Council Officers Addressing Community, Public,
Professional and Educational Organisations Policy ⇩ |
|
2. |
Provision of Information to Law Enforcement Agencies ⇩ |
|
3. |
Councillor Expenses Reimbursement and Administrative
Support Policy ⇩ |
Carol Dellit
Business Improvement Advisor (Policy)
I concur with the recommendations contained in this report.
Dianne Nikora
Acting Governance Manager
I concur with the recommendations contained in this report.
Sylvia Swalling
Acting General Manager Corporate Services
“Together, we proudly enhance the quality of life for our community”
|
Meeting Agenda |
18 February 2020 |
ITEM: 2
SUBJECT: Review of Policies - Corporate Services Department - Free Public WiFi and Open Data Policies
AUTHOR: City Digital Officer
DATE: 10 January 2020
Executive Summary
This is a report concerning a review of policies relating to the functions of the Corporate Services Department undertaken in accordance with Council’s Policy and Procedure Management Framework adopted by Council on 16 July 2019.
RECOMMENDATION
That the Interim Administrator of Ipswich City Council resolve:
A. That the policies detailed in Table 1, be repealed.
B. That
the policies detailed in Table 2, be adopted.
TABLE 1
|
Name of Policy |
Adopted at Council |
Attachment Number |
|
Free Public WiFi Policy |
6 December 2016 |
1 |
|
Open Data Policy |
27 June 2017 |
2 |
TABLE 2
|
Name of Policy |
Attachment Number |
|
Free Public WiFi Policy |
3 |
|
Open Data Policy |
4 |
RELATED PARTIES
There are no related parties associated with this report.
There are no declarations of a conflict of interest by any officers.
Advance Ipswich Theme
Listening, leading and financial management
Purpose of Report/Background
The Corporate Services Department has recently undertaken a review of policies which fall within its functional responsibility in accordance with the adopted Policy and Procedure Management Framework.
This report seeks Council’s approval to repeal and adopt policies relating to Information and Communications Technology functions.
Information and Communications Technology
The Department has identified two current policies relating to information and communications technology for repeal and adoption as outlined below.
|
Policy |
Decision Sought |
Rationale for Decision |
Attachment |
|
Free WiFi Policy |
Repeal & Adopt |
Existing policy content has been transitioned reviewed for consistency with the adopted Framework and templates. Amendments have removed outdated references to Council’s Digital Innovation Steering Committee, (while retaining intent of policy principles). |
Current: 1 Proposed:3 |
|
Open Data Policy |
Repeal & Adopt |
Existing policy content has been transitioned reviewed for consistency with the adopted Framework and templates. Amendments have removed outdated references to Council’s Digital Innovation Steering Committee, (while retaining intent of policy principles). |
Current: 2 Proposed: 4 |
Legal/Policy Basis
This report and its recommendations are consistent with the following legislative provisions:
Local Government Act 2009
RISK MANAGEMENT IMPLICATIONS
The review of these policies has been undertaken in accordance with Council’s adopted Policy and Procedure Management Framework. Any delay in approving the recommendations of this report will potentially have adopted Policies inconsistent with Council Framework.
Financial/RESOURCE IMPLICATIONS
The review of all policies
associated with the functions of the Corporate Services Department are being
managed as part of the department’s operational budget for
2019-2020.
COMMUNITY and OTHER CONSULTATION
Consultation has been undertaken with relevant internal stakeholders in relation to the policies presented for repeal and/or adoption. A list of the internal stakeholders are included below:
· Economic and Community Development - Section Managers
· Libraries and Customer Services – Customer Experience Section
As the intent of those policies being presented for adoption to meet the requirements of the Policy and Procedure Management Framework has not changed, rather the change is administrative (template), external stakeholder consultation was not undertaken. However, these policies will be reviewed within the next term of elected members and relevant external stakeholder consultation will occur at this time.
All internal stakeholders support the presentation of these policies and associated recommendations as outlined in this report.
Conclusion
In accordance with Council’s adopted Policy and Procedure Management Framework, the Corporate Services Department have undertaken a review of policies relating to its functions which are presented for Council’s consideration.
Attachments and Confidential Background Papers
|
1. |
Ipswich City Council Free WiFi Policy ⇩ |
|
2. |
Ipswich City Council Open Data Policy ⇩ |
|
3. |
Updated Free WiFi Policy ⇩ |
|
4. |
Updated Open Data Policy ⇩ |
Matthew Schultz
City Digital Officer
I concur with the recommendations contained in this report.
Sylvia Swalling
Manager, Libraries and Customer Services
“Together, we proudly enhance the quality of life for our community”
|
Meeting Agenda |
18 February 2020 |
Doc ID No: A6052195
ITEM: 3
SUBJECT: Review of Policies - People and Culture Branch, Corporate Services
AUTHOR: People and Culture Advisor
DATE: 7 February 2020
This is a report concerning a review of policies relating to the functions of the People and Culture Branch within the Corporate Services Department, undertaken in accordance with Council’s Policy and Procedure Management Framework adopted by Council on 16 July 2019.
That the Interim Administrator of Ipswich City Council resolve:
A. That the policy titled ‘Officer Attendance at Inspections, Deputations, Conferences, Meetings, Training and Other Functions’, be repealed.
B. That the policy titled ‘Employment of Trainees’, be repealed.
There are no related parties associated with this report.
Listening, leading and financial management
The People and Culture Branch, Corporate Services Department has recently undertaken a review of policies that fall within its functional responsibility.
The following policies have been identified for repeal:
|
Policy |
Rationale for Decision |
Attachment |
|
Officer Attendance at Inspections, Deputations, Conferences, Meetings, Training and Other Functions Policy |
This policy is proposed to be repealed, as a new ‘Travel and Related Expenses Administrative Directive’ that was approved by the CEO on 10 December 2019 addresses relevant information that is contained in this policy. The Executive Leadership Team (ELT) endorsed the repeal of this policy at a meeting held on 6 February 2020. |
1 |
|
Employment of Trainees Policy |
This policy is proposed to be repealed and will be moved and bundled into a newly developed ‘Cadetship, Traineeship, and Work Experience Administrative Directive’. ELT endorsed the repeal of this policy at a meeting held on 6 February 2020. In addition, ELT also endorsed to adopt the ‘Cadetship, Traineeship, and Work Experience Administrative Directive’ |
2 |
This report and its recommendations are consistent with the following legislative provisions:
Industrial Relations Act 2016 (Qld)
Training Wage Award – State 2012 (Qld)
Vocational Education, Training and Employment Act 2000 (Qld)
Order – Apprentices’ and Trainees’ Wages and Conditions (Queensland Government Departments and Certain Government Entities)
Work Health and Safety Act 2011 (Qld)
The review of these policies has been undertaken in accordance with Council’s adopted Policy and Procedure Management Framework. Any delay in approving the recommendations of this report will potentially have adopted policies inconsistent with Council Framework
The review of all policies
associated with the functions of the Corporate Services Department are being
managed as part of the department’s operational budget for
2019-2020.
Consultation has been undertaken with the below stakeholders in relation to the policies presented for repeal and/or adoption:
· Staffing and Remuneration Manager, People and Culture Branch;
· Senior Training Officer, People and Culture Branch;
· Business Improvement Advisor (Policy), Legal and Governance Branch;
· Manager, Infrastructure Strategy, Infrastructure and Environment Department;
· ELT.
In accordance with Council’s adopted Policy and Procedure Management Framework, the Corporate Services Department have undertaken a review of policies relating to its functions, which are presented for Council consideration.
|
1. |
Officer Attendance at Inspections, Deputations,
Conferences, Meetings, Training and Other Functions Policy ⇩ |
|
2. |
Employment of Trainees Policy ⇩ |
Christopher Delannoy
People and Culture Advisor
I concur with the recommendations contained in this report.
Ross Muller
Acting Organisational Development Manager
I concur with the recommendations contained in this report.
Paula Perry
Manager, People and Culture
I concur with the recommendations contained in this report.
Sonia Cooper
General Manager Corporate Services
“Together, we proudly enhance the quality of life for our community”
|
Governance Committee Meeting Agenda |
18 February 2020 |
ITEM: 4
SUBJECT: Proposed Good Governance Policy
AUTHOR: Program Manager (Business Improvement)
DATE: 10 January 2020
Executive Summary
This is a report concerning the repeal of an existing policy and adoption of a Good Governance Policy that will guide both Councillors and employees of Ipswich City Council in managing their various responsibilities in accordance with Council’s commitment to good governance.
Recommendation/s
That the Interim Administrator of Ipswich City Council resolve:
A. That the policy titled ‘Governance’ as per City Management and Finance Committee No. 2004(09) of 26 October 2004 and adopted at Council on 3 November 2004, as detailed in Attachment 1, be repealed.
B. That the policy titled ‘Good Governance’ as detailed in Attachment 2, be adopted.
RELATED PARTIES
There are no related parties associated with this report.
Advance Ipswich Theme
Listening, leading and financial management
Purpose of Report/Background
During the Business Transformation Program that has been progressing throughout 2019, the need for further definition on Council’s current and desirable governance arrangements was agreed by the Joint Transformation Committee to become a deliverable of the program. As a result, a Good Governance Policy has been produced which articulates a policy statement and outlines guiding principles for Council to embed good governance practices. The policy is supported by a Good Governance Guide and Quick Guide which outline in further detail desirable and current governance arrangements for Council. The guides are intended to be utilised as a resource for Councillors, leaders, managers, staff and the general community to further understand and increase awareness of the importance of good governance practices. For good governance to be embedded, it will be vital that initial and ongoing communication and education strategies are implemented.
Legal/Policy Basis
This report and its recommendations are consistent with the following legislative provisions:
Local Government Act 2009
RISK MANAGEMENT IMPLICATIONS
Council has a responsibility under the Local Government Act 2009 to ensure good governance of and by local government. Council also has an expectation from the community to ensure that it has appropriate good governance practices in place to ensure decisions are made in the best interests of the community. Immature corporate governance arrangements are a risk recorded in the Ipswich City Council Risk Register. The Good Governance Policy and Guide are key elements in the overall approach to achieve robust corporate governance arrangements.
Financial/RESOURCE IMPLICATIONS
The adoption of the Good Governance Policy does not hold any financial implications, however, to ensure the Good Governance Policy and Guide continue to be relevant, and to embed changes resourcing and a supporting budget are being quantified to incorporate into the 2020-2021 operational budget process.
COMMUNITY and OTHER CONSULTATION
The Good Governance Policy and Guide has been presented to the ‘Transparent Governance Community Reference Group’ for consideration and feedback. This group was supportive of the content of the Good Governance Policy and Guide.
The following have been instrumental in the development of the Good Governance Policy and Guide:
· The Interim Administrator and Interim Management Committee
· Principal Officer – Program Manager (Business Improvement)
· Program Manager (Business Improvement)
· Transformation Project Leads and relevant team members
The Good Governance Policy, Guide and Quick Guide have been considered and endorsed by the Executive Leadership Team.
Conclusion
Council is embracing leading practice by formulating documents such as the Good Governance Policy to clearly outline Council’s responsibility and commitment to good governance. The Good Governance Guide will provide a supporting resource to increase awareness of good governance practices and outline how Council is currently meeting its responsibilities for good governance.
Attachments and Confidential Background Papers
|
1. |
Current Governance Policy to be repealed ⇩ |
|
2. |
Good Governance Policy (Draft) ⇩ |
|
3. |
Good Governance Guide (Draft) ⇩ |
|
4. |
Good Governance Quick Guide ⇩ |
Miranda Reis
Program Manager (Business Improvement)
I concur with the recommendations contained in this report.
Angela Harms
Governance Manager
I concur with the recommendations contained in this report.
Sonia Cooper
General Manager Corporate Services
“Together, we proudly enhance the quality of life for our community”
|
Meeting Agenda |
18 February 2020 |
ITEM: 5
SUBJECT: Late Tenders
AUTHOR: Procurement Manager
DATE: 15 January 2020
This is a report concerning the non-acceptance of late tenders/quotes under any circumstances for consideration in a procurement evaluation process.
A. That the Interim Administrator of Ipswich City Council resolve:
That the previous decision of Council, titled “Review of Council’s Tender Procedures” original Item/resolution No. 43.11 of the Corporate Services Committee No. 1 of 14 July 1999 (Attachment 1) and adopted at the Council Ordinary meeting of 21 July 1999, be repealed.
B. That Council adopt the following approach to managing tenders/quotes received after the closing time:
That Council will not accept late tenders (where a deadline is specified in the call) unless Council deems that the integrity of the process has not been compromised.
C. That the current applicable procurement documents (policy, framework and/or procedures) be amended and approved by the Chief Executive Officer, to accommodate this policy position, providing guidance for the acceptance of late tenders/quotes.
Procurement Branch
Listening, leading and financial management
Council resolved on 21 July 1999 to not accept late tenders under any circumstances. In recent years Council has introduced contemporary procurement and tender processes such as electronic tendering including electronic management of tenders received. These enhancements have added an extra layer of probity and accountability to the tenders managed by Council.
As part of the reviews of the procurement process in Council and the 2017-2018 update of the Procurement Framework and tender documentation in conjunction with our external legal advisors (Clayton Utz) and internal legal department, the Procurement Branch recommends that Council consider how late tenders/quotations are managed going forward.
The advice received from Clayton Utz indicates that whilst the general principle of late tenders/quotations not being accepted is still relevant; best practice tender processes allow some flexibility for Council and its appropriate officers to consider acceptance of later tenders in circumstances where it can be clearly shown it is in Council’s best interest to do so. It aligns fully with the Local Government Act 2009 Sound Contracting Principles and that the integrity of the process has not been compromised.
In benchmarking this matter with Government organisations at both the State and Local Government levels, a more flexible approach to managing late tenders is consistent with current tender/quotation practices.
If Council was to accept a more flexible approach to late tenders and quotations, transparent and accountable guidelines will be developed and included in the applicable procurement documents such as the procurement procedure and Code of Practice.
There have been numerous circumstances in tenders managed by Council where the definite approach of not accepting late tenders has been to the overall detriment of Council and the best solution/outcomes have not been achieved.
The introduction of a more flexible approach to managing late tenders will allow Council the ability to manage circumstances that will enable the best outcome for Council without compromising on its processes or standards. It is important for Council to manage its tenders fairly and equitably whilst achieving the best possible outcome for Council and the community.
This report and its recommendations are consistent with the following legislative provisions:
Local Government Act 2009
Should Council not approve the recommendations of this report, there may be circumstances in the future where Council is unable, due to the 1999 resolution, to accept a tender/quote that is the best solution for Council and the Committee.
There is also the risk of procedural fairness and the tendering process being questioned. This report will address such a risk with the development of the guidelines for the consideration of late tenders (draft example provided in Attachment 2), which will address the application, authority to make the decision, record keeping and procedural fairness.
There is no direct budget implications although there may be an indirect implication due to the potential risk, as mentioned throughout this report that Council has to limit the tenders for consideration and therefore potentially rule out a favourable option for Council.
Procurement Branch have previously consulted with the Legal Services Branch who support the recommendations of this report.
Council believes that there is value in repealing an out of date resolution and will implement guidelines to allow the Procurement Branch to decide when to accept late tenders/quotations. Council should be cautious before accepting later tenders/quotations as the integrity of the process may be compromised. The repeal of the previous resolution is to ensure that Council is up to date with current procurement practices within the procurement profession (the use of auditable electronic tendering systems) and to ensure that the appropriate procurement documents provide clear guidelines to ensure that the decision to accept a late tender is defensible and justifiable.
|
1. |
Late Tender Resolution 1999 ⇩ |
|
2. |
Draft example of guidelines for the consideration of late
tenders ⇩ |
Barbara Clarke
Procurement Manager
I concur with the recommendations contained in this report.
Richard White
Manager, Procurement
I concur with the recommendations contained in this report.
Sylvia Swalling
Acting General Manager Corporate Services
“Together, we proudly enhance the quality of life for our community”
|
Meeting Agenda |
18 February 2020 |
ITEM: 6
SUBJECT: Operational Plan 2019-2020 Quarter Two (Q2) Performance
AUTHOR: Corporate Planning Officer
DATE: 30 January 2020
This is a report concerning an assessment of Ipswich City Council’s progress towards implementation of the 2019-2020 Operational Plan. Quarter two data as provided by departmental representatives is presented.
That the Interim Administrator of Ipswich City Council resolve:
That the report be received and the contents noted.
There are no related party matters associated with this report.
Strengthening our local economy and building prosperity
Managing growth and delivering key infrastructure
Caring for the community
Caring for the environment
Listening, leading and financial management
The 2019-2020 Operational Plan (Amended) was formally adopted by Council on 10 December 2019. Section 174 of the Local Government Regulation 2012 states the Chief Executive Officer must present to the local government a written assessment of progress towards implementation of the Plan at a minimum of quarterly intervals.
An assessment of each Department’s progress during quarter two, being 1 October 2019 to 31 December 2019, has been prepared from commentary provided by the responsible officers and is contained in Attachment 1. Additionally, Council’s Finance Branch provides to Council as a separate report high-level details on the financial performance and rates arrears indicators to support the assessment.
The table below provides a
snapshot of the current positioning of each deliverable against the stated
target. To clarify the progress statements used in the table, please refer to
the below legend:
|
Not yet commenced |
This deliverable has not yet begun, but is scheduled to begin later in the year and be completed within the FY |
|
At Risk – report supplied |
This deliverable has started, but is at risk of not being completed by the EOFY or not achieving its targeted outcome. This status requires completion and submission of an At Risk form (template provided) |
|
On Track |
This deliverable has started and is progressing as planned |
|
Complete |
This deliverable has been completed and has achieved the targeted outcome |
|
Status |
Number |
% |
|
Not yet commenced |
5 |
9% |
|
At Risk |
1 |
2% |
|
On Track |
29 |
64% |
|
Complete |
12 |
26% |
|
Total |
47 |
100 |
Only one deliverable in quarter two of the 2019-2020 financial year has been identified as ‘At Risk’. This deliverable is presented below, and further detail is provided in the attached At-Risk Reports as provided by the responsible officer (Attachment 2).
At Risk Deliverable
|
Key Actions |
Outcomes |
Deliverables 2019-2020 |
Comments |
Status |
|
CARING FOR OUR COMMUNITY |
||||
|
Goal 3: Create a city that values its past and embraces opportunities to work together for the betterment of the community. |
||||
|
Strategy 7: Invest in social infrastructure to build a distinctive Ipswich identity and to maximise economic and social outcomes |
||||
|
Develop a new Regional Performing Arts Centre in the Ipswich CBD. (9.4/7.2) |
Obtain ‘in-principle’ State and Federal Government support. |
Develop and implement a program of work to deliver Council's Arts and Cultural Strategy. |
The Senior Arts Officer role has not been funded in FY20 to support the implementation of the City Arts Strategy. |
At Risk |
Council continues to achieve and strive towards its stated goals. It is acknowledged that competing priorities, unplanned work being scheduled and resource availability have had an impact on Operational Plan outcomes. Despite this, Council’s achievements can be regarded as reaching an acceptable standard.
This report and its recommendations are consistent with the following legislative provisions:
Local Government Regulation 2012
Deliverables that fall within the “At Risk” category for the second quarter of the financial year have been identified and a report including mitigation actions provided by the relevant department can be found in Attachment 2.
Resourcing and budgetary constraints have impacted Council’s ability to action a number of the deliverables identified in the 2019-2020 Operational Plan.
The content of this report has been developed from commentary provided by each department. This information provides an update on Council’s progress towards achieving the objectives of Council’s 2019-2020 Operational Plan during quarter two.
This is a report concerning an assessment of Ipswich City Council’s progress towards implementing the 2019-2020 Operational Plan. Presented is the quarter two data as provided by departmental representatives.
|
1. |
2019-2020 Operational Plan Qtr 2 Reporting (A5698160) ⇩ |
|
2. |
At Risk Deliverable Reporting - Arts Officer Deliverable ⇩ |
Stephanie Hoffmann
Corporate Planning Officer
I concur with the recommendations contained in this report.
Noelle Hudson
Corporate Planning Manager
I concur with the recommendations contained in this report.
Joshua Edwards
Acting Manager Performance
I concur with the recommendations contained in this report.
Sean Madigan
General Manager - Coordination and Performance
“Together, we proudly enhance the quality of life for our community”
