Item No.	Item Title	Page No.
1	Community Donation Request Exceeding $15,000	9
2	Community Donations Report	14
3	Quote Consideration Plan Report - Studiosity Pty Ltd	23
4	Viva Cribb Bursary 2019–2020	28
5	Redbank Plains Community Centre Social Impact Assessment: Six Month Study Results	31
6	**Extension to 15-16-226 Animal Management Services	122

Communities Committee NO. 8

13 August 2019

AGENDA

1. Community Donation Request Exceeding $15,000

This is a report concerning approval of a community donation request from Festival of Learning Limited, which exceeds $15,000.00. The current Community Donations Program Procedure states that:

“The maximum funding which may be allocated to an organisation in any one financial year is $15,000 unless approved by Council resolution.”

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That Council approve a donation of $33,187.87 to Festival of Learning Limited towards costs associated with the Festival of Learning project in Greater Springfield, in October 2019, subject to the provision of a finalised risk management plan approved by Council’s People and Culture Branch.

2. Community Donations Report

This is a report by the Community Grants Coordinator dated 5 July 2019 providing detail about the year to date allocation of community donations, as at 30 June 2019 (Attachment 1), and providing a summary of these community donations by recipient type (Attachment 2).

Recommendation

That the report be received and the contents noted.

3. Quote Consideration Plan Report - Studiosity Pty Ltd

This is a report concerning the Quote or Tender Consideration Plan for Studiosity Pty Ltd.

Council’s Library and Customer Services Branch is committed to offering online access to resources that cater to the literacy and lifelong learning needs of the Ipswich Community utilising the on-demand online study help services provided by Studiosity Pty Ltd.

A Quote or Tender Consideration Plan has been prepared for adoption by council for a provider which have been identified as sole or unique supplier.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That Council (Interim Administrator of Ipswich City Council) resolve to prepare a Quote or Tender Consideration Plan for on-demand online study help services in accordance with section 230(1)(a) of the Local Government Regulation 2012.

B. That Council (Interim Administrator of Ipswich City Council) resolve to adopt the Quote or Tender Consideration Plan for on-demand online study help services as outlined in the report by the Library Content Development and Fulfilment Coordinator dated 9 July 2019 in accordance with section 230(1)(b) of the Local Government Regulation 2012.

C. That Council (Interim Administrator of Ipswich City Council) resolve to enter into a contract with Studiosity Pty Ltd for on-demand online study help services on the terms described in the report by the Library Content Development and Fulfilment Coordinator dated 9 July 2019.

D. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract with Studiosity Pty Ltd to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

4. Viva Cribb Bursary 2019–2020

This is a report concerning the announcement of the 2019 Viva Cribb Bursary winners.

Recommendation

That the report be received and the contents noted.

5. Redbank Plains Community Centre Social Impact Assessment: Six Month Study Results

This is a report concerning the Redbank Plains Community Centre (the Community Centre) Social Impact Assessment.

The Redbank Plains Community Centre opened in May 2018, is co-funded by Ipswich City Council and the Queensland State Government, and managed by Multicultural Australia Ltd. Council, in partnership with Multicultural Australia Ltd, is undertaking a multi-year social impact assessment, to track the social impact of the Community Centre over time.

A baseline study was conducted over June and July 2018 and a report compiled detailing the outcomes of this baseline study (see Attachment 1). A six-month study was then conducted over December and January 2019 and a report compiled detailing the outcomes of this six-month study (see Attachment 2).

While it would not be expected that significant change has occurred within the six months since the Community Centre opened, the six-month study includes comparison to the baseline study results. Of note is that the findings from the
six-month study indicate that those community members who have visited and engaged with the Community Centre feel more welcome in the community
(59% compared to 45%) and also have a more positive view of cultural diversity (75% compared to 52%), than those who have not visited or engaged with the Community Centre.

Recommendation

That the report be received and the contents noted.

6. **Extension to 15-16-226 Animal Management Services

This is a report concerning the potential use of provisions of the Local Government Regulation 2012 to extend the Animal Management Services contract. By resolution this may enable Ipswich City Council (Council) to make adjustments to the
15-16-226 Animal Management Services contract, which could assist Council in mitigating the risk associated with a penalty clause included by the current supplier.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the Chief Executive Officer be authorised to administer contract variations for Animal Management Services, Contract No. 15-16-226 and to do any other acts necessary to implement Council’s decision in accordance with section 13(3)(c) of the Local Government Act 2009.

** Item includes confidential papers

and any other items as considered necessary.

Communities Committee

Meeting Agenda

13 August

2019

Doc ID No: A5623899

ITEM: 1

SUBJECT: Community Donation Request Exceeding $15,000

AUTHOR: Community Grants Coordinator

DATE: 26 June 2019

Executive Summary

This is a report concerning approval of a community donation request from Festival of Learning Limited, which exceeds $15,000.00. The current Community Donations Program Procedure states that:

“The maximum funding which may be allocated to an organisation in any one financial year is $15,000 unless approved by Council resolution.”

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

That Council approve a donation of $33,187.87 to Festival of Learning Limited towards costs associated with the Festival of Learning project in Greater Springfield, in October 2019, subject to the provision of a finalised risk management plan approved by Council’s People and Culture Branch.

RELATED PARTIES

The Chairperson of the Festival of Learning Limited’s Executive Team is Dr Richard Eden, the Executive General Manager, Education and Smart City, for Springfield City Group Pty Ltd. Dr Richard Eden is also the Chairperson of the Learning Coalition (a coalition of 11 schools (both public and private)) whose role is to collectively host the Festival of Learning 2019. Dr Eden is also the primary contact person for the community donation application.

Advance Ipswich Theme Linkage

Caring for the Community and Listening, Leading and Financial Management.

Purpose of Report/Background

Through the provision of community donations, Ipswich City Council seeks to support the role of community organisations and recognise the significant role they play in developing and delivering initiatives that encourage participation in community life, foster social cohesion, celebrate diversity, and contribute to a vibrant, healthy and sustainable city.

The Community Donations Program allows for funds to be allocated to not-for-profit community organisations for community purposes and supports community organisations to deliver initiatives that address identified local community needs.

A community donation application has been received from Festival of Learning Limited, which was established in February 2019 and is a not for profit entity formed for the purposes of managing the Festival of Learning 2019, and to keep this function separate from other entities (eg schools or Springfield City Group). The Springfield City Group Pty Ltd has insured Festival of Learning 2019 with a $50M public liability insurance.

Festival of Learning Limited’s purpose is to promote the Festival of Learning 2019 which will be hosted by a coalition of 11 schools (both public and private) (the Learning Coalition) to progress Greater Springfield as a Learning City through cooperation, the exchanging of information and best practice methods and through working together on opportunities for collective benefit. The first initiative of the Learning Coalition is to deliver the inaugural biennial Festival of Learning 2019 across Greater Springfield to raise awareness of the Learning Coalition and to celebrate the contribution education providers make to Greater Springfield. The Learning Coalition manages its funds through Festival of Learning Limited.

The Festival of Learning 2019 will take place from 21 October to 26 October 2019 and will include 50 events held at 11 schools, (both public and private), the University of Southern Queensland, TAFE Queensland Springfield Campus and other learning providers within the Greater Springfield area. The event will culminate in two whole of community events on Friday and Saturday at Robelle Domain.

The Festival of Learning 2019 is limited to the Greater Springfield region. Whilst specifically designed for the Greater Springfield community, the event organisers anticipate the Festival of Learning will also attract attention from a range of stakeholders across the education sector, both within the wider Ipswich region but also from SEQ. The geographically connected coalition of schools are also members of further reaching networks and educational systems.

The applicant has advised that the Festival of Learning 2019 will operate completely under a sponsorship/grant model and that to date, $125,000 in sponsorship has been confirmed, with others under consideration. Other organisations are supplying ‘in kind’ support. The Learning Coalition is actively seeking additional sponsorship from local business and educational suppliers.

A draft program of the Festival of Learning 2019 will be published in late July. To date over 30 events have applied for registration. The Festival of Learning 2019 will include a broad range of hosted and connected events and activities across Greater Springfield including events within schools focussed on robotics and drones, nature play, and events for teachers and the wider community to participate in. Most are multi-school events (i.e. events with multiple schools and their communities participating). Workshops include Embedding Indigenous Knowledge, a Shark Tank like pitching competition for entrepreneurial students, music talent competition for students and a finale celebration in Robelle Domain.

Each of the event owners are responsible for their individual events, but a professional event coordinating company is being engaged to oversee the delivery of the whole Festival of Learning 2019 calendar, to ensure quality and branding etc are standardised and to promote the program and opportunity in a professional manner.

The Festival of Learning 2019 will engage the community (whom are mostly parents of school age children) and the applicant advises that this is not an Open Day or Fair at the schools, rather these are learning and collaboration specific events to bind the community, raise awareness and a sense of belonging.

On Monday 21 October 2019, the Opening Ceremony will be part of a creative and critical thinking professional learning event for over 400 teachers across the schools in the new Community Hall in Springfield Central.

This community donation request represents approximately 25% of the expected Festival of Learning 2019 proposed budget. The Learning Coalition has developed:

· A sponsorship pack with various sponsorship levels and benefits associated with each level. The sponsorship collateral has been customised and sent out to over 50 local Springfield businesses and educational suppliers

· A Learning Coalition brochure

· A Learning Coalition and Festival of Learning website

The community donation application received includes an estimated reach of 30,000 people.

Financial/RESOURCE IMPLICATIONS

The Festival of Learning 2019 has sought a community donation of $55,000 which is estimated to account for approximately 25% of the total budget which is $212,500. Other funding is expected to come from sponsors, schools and other supporters.

The community donation is sought specifically to support the following costs:

· Sound and lighting

· Provision of waste bins from Ipswich Waste

· Eventbrite services agreement to provide a branded landing page

· Advertising at Orion Springfield

The application included a comprehensive listing of advertising options and costs from Orion Springfield. The applicant has advised that they have not yet confirmed their final advertising strategy, but anticipate a maximum spend of $10,000 for advertising at Orion Springfield.

Based on the quotes provided, the total amount eligible for consideration under the Community Donations Program is $44,250.50.

RISK MANAGEMENT IMPLICATIONS

In line with advice from Council’s People and Culture Branch, applications for community donations must also include a risk management plan. Festival of Learning Limited has provided a plan, however it will need to be updated once all events are confirmed, and if successful in their funding application, funds will not be released until a finalised risk management plan has been provided and approved by Council’s People and Culture Branch.

Festival of Learning Limited has considered a reputational risk to the Learning Coalition if there are poor attendance numbers at the Festival of Learning 2019. To mitigate this risk, the organisers have outlined that they will undertake the following:

· A highly effective communications/promotions program commencing months earlier for the event to ensure high community awareness. The event will be promoted and advertised through a variety of channels.

· Incentives to attend have been built into the program such as competitions and prizes etc.

· Schools will be encouraged to use their channels to promote the event but with consistent, clear messages supplied by the Communications/Engagement Manager.

· A booking/registration platform and associated online presence that is appealing and highly efficient (Eventbrite) will be live at least 6 weeks prior to the event.

· A media launch closer to the event.

In line with the Community Donations Program terms and conditions, donations are provided without expectation of reciprocated benefits. That is, no benefit is to be received in return for the provision of any donation (financial or otherwise) by Ipswich City Council.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009 and Local Government Regulation 2012.

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation.

Conclusion

Applications for funding through the Community Donations Program are assessed in accordance with the eligibility criteria and assessment process outlined in the Community Donations Policy, associated Procedure and Administrative Guidelines. In line with this process, the application was independently assessed by two Council staff (the Community Engagement Manager and the Community Development Coordinator), against the weighted criteria outlined in the Procedure.

The application scored 77 and therefore recommended funding is 75% of the eligible amount sought.

Josie Berry

Community Grants Coordinator

I concur with the recommendations contained in this report.

Abbey Richards

Community Development Manager

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

13 August

2019

Doc ID No: A5645053

ITEM: 2

SUBJECT: Community Donations Report

AUTHOR: Community Grants Coordinator

DATE: 5 July 2019

Executive Summary

Recommendation/s

That the report be received and the contents noted.

RELATED PARTIES

There are no known related party matters associated with this report.

Advance Ipswich Theme Linkage

Caring for the Community and Listening, Leading and Financial Management.

Purpose of Report/Background

Management and Coordination of the Community Donations Program

The Community Engagement Branch manages the receipt, assessment and allocation of funding applications received through the Community Donations Program in accordance with the Community Donations Policy and associated Administrative Guidelines.

Financial/RESOURCE IMPLICATIONS

Within the Community Engagement Branch, the Community Grants Team is responsible for the management and coordination of Council’s Community Donations Program and Community Grants and In-Kind Assistance Program. The Community Grants Team is a team of two (2) full-time staff.

Funding for the provision of community donations is contained within the Community Engagement Branch 2018-2019 financial year budget.

There are no additional resourcing or budget implications associated with this report.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009 and Local Government Regulation 2012.

Specifically, section 109 of the Local Government Act 2009 provides local governments with the ability to utilise discretionary funds in accordance with the requirements prescribed under the Local Government Regulation 2012.

Section 202 of the Local Government Regulation 2012 prescribes a number of requirements for –

a) a local government for making discretionary funds available; and

b) a councillor for using discretionary funds.

Discretionary funds allocated are required to be publically reported under section 202 of the Local Government Regulation 2012.

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation.

Conclusion

This report provides detail about the allocation of community donations for the 2018-2019 financial year up to 30 June 2019 (Attachment 1), and provides a summary of these community donations by recipient type (Attachment 2).

Attachments and Confidential Background Papers

1.	Community Donations Report June 2019 ⇩
2.	Community Donations Recipient Type ⇩

Josie Berry

Community Grants Coordinator

I concur with the recommendations contained in this report.

Abbey Richards

Community Development Manager

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

13 August

2019

Doc ID No: A5651176

ITEM: 3

SUBJECT: Quote Consideration Plan Report - Studiosity Pty Ltd

AUTHOR: Library Content Development and Fulfilment Coordinator

DATE: 9 July 2019

Executive Summary

This is a report concerning the Quote or Tender Consideration Plan for Studiosity Pty Ltd.

A Quote or Tender Consideration Plan has been prepared for adoption by council for a provider which have been identified as sole or unique supplier.

RECOMMENDATION

That the Interim Administrator of Ipswich City Council resolve:

A. That Council (Interim Administrator of Ipswich City Council) resolve to prepare a Quote or Tender Consideration Plan for on-demand online study help services in accordance with section 230(1)(a) of the Local Government Regulation 2012.

B. That Council (Interim Administrator of Ipswich City Council) resolve to adopt the Quote or Tender Consideration Plan for on-demand online study help services as outlined in the report by the Library Content Development and Fulfilment Coordinator dated 9 July 2019 in accordance with section 230(1)(b) of the Local Government Regulation 2012.

C. That Council (Interim Administrator of Ipswich City Council) resolve to enter into a contract with Studiosity Pty Ltd for on-demand online study help services on the terms described in the report by the Library Content Development and Fulfilment Coordinator dated 9 July 2019.

D. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract with Studiosity Pty Ltd to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

RELATED PARTIES

Studiosity Pty Ltd

Jack Goodman, Executive Chairman and Founder

Lisa McIntrye, Non-Executive Director

David Vaux, Non-Executive Director

Michael Larsen, Chief Executive Officer

Karen Markell, Chief Financial Officer

Chris Fitzpatrick, General Manager

Advance Ipswich Theme Linkage

Caring for the community

Purpose of Report/Background

Council’s Library and Customer Services Branch is committed to offering online access to resources that cater to the literacy and lifelong learning needs of the Ipswich Community.

Ipswich Libraries’ Content Development and Fulfilment Statement outlines strategies for developing and managing Ipswich Libraries’ collection, including a digital collection of downloadable and online resources.

Studiosity Pty Ltd provides on-demand online study help services for which there is no comparable alternatives in the market.

The on-demand online study help services provided by Studiosity are the best available to Ipswich Libraries members based on the following features:

· Available 24/7, 365 days

· All core subjects are available 24/7

· Sign in via Ipswich Libraries membership card number and password

· One-to-one learning experiences

· Guarantee turnaround timeframes

· Australian based customer support, based on Australian Eastern Standard Time

· Specialists overseen by a Chief Academic Officer, a recognised Australian university sector leader.

As per Local Government Regulation 2012 Section 230, a Quote or Tender Consideration Plan is prepared for adoption by council for providers which have been identified as sole or unique suppliers.

Financial/RESOURCE IMPLICATIONS

There are no resourcing or budgeting implications. The operational costs associated with the proposed Contract has been allocated within the Library and Customer Services Branch’s 2019/2020 operational budget.

RISK MANAGEMENT IMPLICATIONS

The risk of not approving the recommendation is appropriate online study help will not be provided for Ipswich Libraries members.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Not Applicable

COMMUNITY and OTHER CONSULTATION

Not Applicable

Conclusion

A Quote or Tender Consideration Plan has been prepared for adoption by council for a provider which have been identified as sole or unique supplier.

Attachments and Confidential Background Papers

1.	Quote Consideration Plan - Studiosity Pty Ltd ⇩

Jodie Washington

Library Content Development and Fulfilment Coordinator

I concur with the recommendations contained in this report.

Matt Pascoe

Library Business Services Manager

I concur with the recommendations contained in this report.

Sylvia Swalling

Libraries and Customer Services Manager

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

13 August

2019

Doc ID No: A5675263

ITEM: 4

SUBJECT: Viva Cribb Bursary 2019-2020

AUTHOR: Library Content Development and Fulfilment Coordinator

DATE: 22 July 2019

Executive Summary

This is a report concerning the announcement of the 2019 Viva Cribb Bursary winners.

Recommendation/s

That the report be received and the contents noted.

RELATED PARTIES

· Greg Cook, bursary winner

· Sandra Parish, author

· Shirley Byrne, author and bursary winner

Advance Ipswich Theme Linkage

Caring for the community

Purpose of Report/Background

Viva Cribb Bursary publications contribute to the Picture Ipswich archive, which is maintained as a core component of Ipswich Libraries digital services collection.

The 2019 Viva Cribb Bursary winners are:

Greg Cook:

Greg Cook, and writer Sandra Parish, are working on a history of the Cook family: ‘One Could Always Find a Cook from Ipswich to the Condamine’.

Bursary award: $2,000

Shirley Byrne:

Shirley Byrne’s project is a history of the Top of Town: ‘Top of Town Revitalisation: A Dream Come True”

Bursary award: $3,000

Financial/RESOURCE IMPLICATIONS

Funding for the Viva Cribb bursary has been allocated through the Library and Customer Services Branch budget - DEL00056-30.01.

RISK MANAGEMENT IMPLICATIONS

Not applicable

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Not Applicable

COMMUNITY and OTHER CONSULTATION

A judging panel consisting of two Ipswich City Council Officers (Library Digital Archivist and Principal Officer, Urban Design and Heritage Conservation), and two community members of the Heritage Monuments Advisory Committee, review and evaluate all bursary applications, and provide recommendations to the Library and Customer Services Branch Manager.

Conclusion

The issuing of the 2019 Viva Cribb Bursary ensures a diversity of local history stories are accessible and discoverable to the local and wider community through Ipswich Libraries.

Jodie Washington

Library Content Development and Fulfilment Coordinator

I concur with the recommendations contained in this report.

Matt Pascoe

Library Business Services Manager

I concur with the recommendations contained in this report.

Sylvia Swalling

Libraries and Customer Services Manager

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

13 August

2019

Doc ID No: A5667842

ITEM: 5

SUBJECT: Redbank Plains Community Centre Social Impact Assessment: Six Month Study Results

AUTHOR: Community Research Officer

DATE: 17 July 2019

Executive Summary

This is a report concerning the Redbank Plains Community Centre (the Community Centre) Social Impact Assessment.

While it would not be expected that significant change has occurred within the six months since the Community Centre opened, the six-month study includes comparison to the baseline study results. Of note is that the findings from the six-month study indicate that those community members who have visited and engaged with the Community Centre feel more welcome in the community (59% compared to 45%) and also have a more positive view of cultural diversity (75% compared to 52%), than those who have not visited or engaged with the Community Centre.

Recommendation/s

That the report be received and the contents noted.

RELATED PARTIES

Multicultural Australia Ltd.

Advance Ipswich Theme Linkage

Caring for the community.

Purpose of Report/Background

The purpose of this report is to share the results of the ongoing Social Impact Assessment being conducted at the Community Centre. The data collected in the Social Impact Assessment not only tracks the impact of the Community Centre, but provides an evidence base for the establishment of future community centres and similar Council initiatives.

Assessing the impact of a community centre goes beyond assessing the impact of individual programs that are run out of a community centre. Rather, the impact of a community centre lies in its contribution to place-based community development. This involves strengthening local capacity (economic, social, physical), developing bridging and bonding social capital (such as community consultation, celebrations, procedures for helping people in need), and contributing to the development of social norms and building social cohesion within a geographic area.

Extensive research was undertaken in order to understand the impacts of community and neighbourhood centres, which revealed key impacts and indicators against which the social impact of the Community Centre could be measured:

Impact

Indicators

Social cohesion

and social capital

- People from different demographics are engaging with centre activities

- Self-assessments of improved cross-cultural linkages

- Centre is considered culturally safe

- Community is considered safe

- Centre is accessible to all

- Collaboration between community groups is fostered

Community capacity

- Education, employment, skills, literacy improve

- Community is organising events

- The community centre is linking with community organisations and providing facilities for organisations

- Rates of volunteering and volunteering opportunities improve

Community needs:

health, nutrition

and wellbeing

- Quantification of activities

- Health services considered valuable

- Self-assessments of health and wellbeing

- Centre is considered a safe place to access health services

Community needs:

local economic

development

- Centre contributes to local economy

- Centre provides opportunities for businesses

- Increased opportunities for employment and income

Place-based

community

development

- Community centre recognised as a community hub

- Community has the capacity to self-organise

- Greater sense of safety

- Connections with Traditional Owners

- Community centre as a ‘third place’

- Centre considered a safe place to organise collectively

The above key impacts and indicators were then integrated into the design of the overall social impact assessment.

Following a baseline study conducted in June and July of 2018, a six-month study was conducted in December 2018 and January 2019. The six-month study included a community survey, with 125 participants, and a focus group at the Community Centre, including eight community members, two Community Centre staff and Council’s Community Research Officer. Key findings from the study include:

- There are ongoing challenges in Redbank Plains around a lack of social cohesion, including between cultural groups, issues around financial pressures and food insecurity, lack of public transport and crime and safety.

- Key community strengths include the value of diversity, community growth and affordable housing.

- Those community members who have engaged with the Community Centre feel more welcome in the community (59% compared to 45%) and have a more positive view of diversity (75% compared to 52%), than those who have not visited or engaged with the Community Centre.

Study results have been shared with the community via a series of posters displayed at the Community Centre. The six-month study report will also be made available to the community. Twelve month data is currently being analysed for reporting later this year. Following that the next study interval will be mid-2020.

Financial/RESOURCE IMPLICATIONS

There are no financial/resource implications.

RISK MANAGEMENT IMPLICATIONS

There are no risks associated with this report being received and noted.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Not Applicable.

COMMUNITY and OTHER CONSULTATION

The Social Impact Assessment involves ongoing community engagement. The six-month study included a community survey, and a focus group hosted at the Community Centre. Results have been shared via a series of posters displayed at the Community Centre, and via the publication of this report. Twelve-month data has been collected for analysis and further surveys and focus groups will be conducted in 2020 and 2021.

Conclusion

The Redbank Plains Community Centre Social Impact Assessment is tracking ongoing strengths and challenges in the Redbank Plains community. The data collected in the Social Impact Assessment not only tracks the impact of the Community Centre, but provides an evidence base for the establishment of future community centres and similar Council initiatives. This six-month study will also inform ongoing programming and community support delivered at the Community Centre.

Furthermore, while there is a wealth of literature assessing individual programs run out of community centres, there is less literature assessing the impact of community centres in a holistic way and, based on the literature review undertaken, no published assessments that have tracked community centres from inception. It is anticipated that this social impact assessment of the Community Centre will be a unique piece of research within the development sector.

Attachments and Confidential Background Papers

1.	Redbank Plains Community Centre Social Impact Assessment - Baseline Study Results ⇩
2.	Redbank Plains Community Centre Social Impact Assessment - Six-Month Study Results ⇩

Amy MacMahon

Community Research Officer

I concur with the recommendations contained in this report.

Danni Jansen

Coordinator, Community Research and Engagement

I concur with the recommendations contained in this report.

Abbey Richards

Community Development Manager

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

13 August

2019

Item 5 / Attachment 1.

PDF Creator

Communities Committee

Meeting Agenda

13 August

2019

Item 5 / Attachment 2.

PDF Creator

Communities Committee

Meeting Agenda

13 August

2019

Doc ID No: A5703582

ITEM: 6

SUBJECT: Extension to 15-16-226 Animal Management Services

AUTHOR: Prinicpal Officer (Animal Management)

DATE: 5 August 2019

Executive Summary

This is a report concerning the potential use of provisions of the Local Government Regulation 2012 to extend the Animal Management Services contract. By resolution this may enable Ipswich City Council (Council) to make adjustments to the 15-16-226 Animal Management Services contract, which could assist Council in mitigating the risk associated with a penalty clause included by the current supplier.

RECOMMENDATION

That the Interim Administrator of Ipswich City Council resolve:

That the Chief Executive Officer be authorised to administer contract variations for Animal Management Services, Contract No. 15-16-226 and to do any other acts necessary to implement Council’s decision in accordance with section 13(3)(c) of the Local Government Act 2009.

RELATED PARTIES

The Royal Society of the Prevention of Cruelty to Animals (Queensland) Limited ACN 166 777 591 (RSPCA).

Advance Ipswich Theme Linkage

Listening, leading and financial management

Purpose of Report/Background

In June 2016, Council advertised a Request for Tender (RFT) for Animal Management Services. Council was seeking to engage with a suitable organisation to increase responsible pet ownership and assist in the responsible management of domestic animals in the Ipswich community.

The partnership is responsible for:

· Managing an effective re-homing service from the Ipswich City Council Pound;

· Assisting Council in caring for the city’s impounded, surrendered, and abandoned animals;

· Working with Council’s Planning & Regulatory Services department to develop and deliver effective community support programs;

· Support community access to desexing and microchipping through cost effective and subsidised programs; and

· Provision of veterinary services to the Ipswich City Council Pound and Animal Management Centre.

At the conclusion of the RFT, a tender evaluation panel considered the submissions from two respondents and ultimately recommended the RSPCA as the preferred supplier. The elected Council subsequently endorsed this recommendation at the City Management, Finance and Community Engagement Board (CMF&CE) meeting of 9 August 2016.

The report to the CMF&CE Board provided five recommendations in total, although two of which are of the most relevance to this report:

A. That Council authorise the Chief Executive Officer to negotiate with RSPCA Qld Inc as the recommended supplier, outstanding items from the evaluation process.

C. That Council enter into a contractual arrangement for the provision of Animal Management Services with RSCPA Qld Inc for three (3) years from contract commencement with the option to extend for another two (2) years, issued in one (1) year increments.

The 15-16-226 Animal Management Services contract commenced on 1 October 2016, and the initial three years ends on 30 September 2019. As it stands, the executed contract allows for a further two x 12 month extended terms (as options).

In terms of the new facility, at the time of this update the current three year Capital Expenditure Program has the following budget allocations:

· 2019-2020 - $250,000 for Planning and Design;

· 2020-2021 - $255,000 for Construction; and

· 2021-2022 - $4,680,000 for Construction.

Subject to the presumption of the adoption of the Capital Expenditure Program in future financial years, Construction works could commence late 2020-2021, continuing into the 2021-2022 financial year.

The current executed 15-16-226 Animal Management Services contract, assuming the extended term (x2) are accepted by each party, would expire on 30 September 2021. While it is possible that construction may have commenced prior to the expiry of the agreement, it may be pertinent to mitigate the risk by modifying one of the two extended terms (by either increasing the time length from 12 to 24 months, or adding an additional 12 month extended term).

The construction of this asset may commence without the need to extend, although as it stands, there are a number of variables which may influence the construction commencement date. Each of these variables increase the overall risk represented by clause 11.8.

This risk was highlighted within the recent Internal Audit of Animal Management Branch – Pound Operations (A1819-15), which outlines that there is risk of additional costs being sought by the RSPCA as per clause 11.8, a risk of reputational damage and an inability to provide services in the event of termination of the agreement.

Financial/RESOURCE IMPLICATIONS

Due to the nature of this information it has been included in Confidential Background Paper (Attachment 2).

RISK MANAGEMENT IMPLICATIONS

The risks associated with this recommendation:

· Potential non-compliance with the Local Government Regulation 2012;

· Reputational damage to Council for extending the RSPCA contract for a further 12 months without returning to market.

The risks associated with not approving the recommendation:

· Potential termination of the agreement between Council and the RSPCA, causing an inability to provide full pound services to the community;

· Risk that additional cost can be recovered by the RSPCA as per clause 11.8;

· Reputational damage arising from non-compliance with the terms and conditions of the contract; and

· The inability to find a suitable service provider that has similar capacity and experience in animal management services.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

COMMUNITY and OTHER CONSULTATION

Consultation was undertaken with the service provider in relation to the potential to enter into an agreement in relation to an extension of the contract in accordance with contract provisions. That consultation has been positive.

Conclusion

The 15-16-226 Animal Management Service contract assists Council in delivering an important service to the community. While the inclusion of a penalty clause in the contract is not-ideal, it can potentially be mitigated with a minor extension to the contract period.

Attachments and Confidential Background Papers

	CONFIDENTIAL
1.	Ipswich Pound Services Contract
2.	Confidential Financial Information

Haiden Taylor

Prinicpal Officer (Animal Management)

I concur with the recommendations contained in this report.

Graeme Kane

Compliance Manager

I concur with the recommendations contained in this report.

Brett Davey

Acting General Manager - Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”