Agenda of Council Ordinary Meeting - Thursday, 19 June 2025

Council

Meeting Agenda

19 June

2025

Unconfirmed Minutes of Council Ordinary Meeting

29 May 2025

Held in the Council Chambers, Administration Building

1 Nicholas Street, Ipswich

The meeting commenced at 9.00 am

1. Attendance At Commencement

Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Pye Augustine, Paul Tully, Marnie Doyle, Andrew Antoniolli, David Martin and Jim Madden

2. Welcome to Country or Acknowledgement of Country

Mayor Teresa Harding delivered the Acknowledgement of Country

3. Opening Prayer

Pastor John Meadth – Vision Christian Family

4. Apologies and Leave of Absence

Deputy Mayor Nicole Jonic

Leave of Absence

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That a Leave of Absence be granted for Deputy Mayor Nicole Jonic for the Council Ordinary Meeting of 29 May 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

5. Condolences

Nil

6. tRIBUTES

Tribute - Assistance in Rescue of Tourists

Mayor Harding

Tribute to

· Ipswich Jets Junior players

· Ipswich State High School student Kaewen Blaine (16)

· Ipswich State High School student Tiger Poolkerd (16)

· Bremer State High School student Xavier Fing (16)

for their quick thinking and bravery in assisting in the rescue of tourists and young teenagers caught in dangerous surf conditions.

Attachments

1. Tribute

7. PresentATion OF Petitions

Nil

8. PresentATions and Deputations

Nil

9. Public Participation

Nil

10. Matters of Public Interest

Nil

11. Declarations of Interest in matters on the agenda

In accordance with section 150ET(4) of the Local Government Act 2009, Councillor Jim Madden previously declared a Declarable Conflict of Interest in relation to Item 16.4 titled Update Healthy Land and Water Membership within the Environment and Sustainability Committee held on 15 October 2024.

The eligible councillors at that meeting resolved that Councillor Jim Madden could remain in the meeting, including by voting on the matter.

The nature of the interest is that Councillor Jim Madden was a former board member of Healthy Waterways however has no current connection with Healthy Land and Water.

It was moved by Mayor Teresa Harding and seconded by Councillor David Martin that Councillor Jim Madden may participate in the meeting in relation to the matter, including by voting on the matter because there is no personal or financial benefit to the councillor and therefore a reasonable person would trust that the final decision is made in the public interest.

The eligible councillors present at the meeting decided that Councillor Jim Madden may participate in the meeting in relation to the matter, including by voting on the matter.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Councillor Madden did not take part in the vote on this matter.

The motion was put and carried.

12. Confirmation of Minutes

12.1

Confirmation of Minutes of Ordinary Meeting

Resolution C2025/00/427

Moved by Mayor Teresa Harding:

Seconded by Councillor Jim Madden:

That the Minutes of the Ordinary Meeting held on 30 April 2025 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

13. mayoral Minute

Nil

14. Business Outstanding – iNCLUDING cONDUCT mATTERS AND Matters Lying on the Table to be Dealt With

Nil

15. Reception and Consideration of Committee Reports

15.1

Report of Infrastructure, Planning and Assets Committee No. 2025(04) of 20 May 2025

Resolution C2025/00/428

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Marnie Doyle:

That Council adopt the recommendations of the Infrastructure, Planning and Assets Committee No. 2025(04) of 20 May 2025 with the exception of Items 6 and 9.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee – Item 1

Sports Facility Fencing and Electrical Switchboard Improvements for Flood Resilience

Resolution C2025/00/429(IPAAC)

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Marnie Doyle:

That Council receive and note the report responding to the Notice of Motion concerning the installation of drop-down fencing and relocation of electrical switchboards across all council owned facilities operated by sporting groups that are regularly impacted by flooding.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee Matters on Notice - Item 1

Councillors Pye Augustine, Marnie Doyle and Jim Madden raised queries regarding the costings associated with the fencing.

A. The costing in relation to the part of the fencing that wasn’t repaired for Ipswich Knights Facility (excluding the drop down fencing) be clarified.

B. The terms of the funding in terms of the recovery work for the Build Back Better Concept to be clarified and provided to all councillors.

C. The status on the fence in relation to the Ivor Marsden Cricket Fields (external fence on Old Toowoomba Road) be provided to all councillors.

Infrastructure, Planning and Assets Committee – Item 2

Response to petition for maintenance to grassed areas and garden beds on the corner of Carpenter and Trigona Drive, Ripley

Resolution C2025/00/430(IPAAC)

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Marnie Doyle:

A. That Council continue to provide services according to the current maintenance standards.

B. That Council notify the petitioner of the outcome and the maintenance standards at the corner of Carpenter and Trigona Drive, Ripley.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee - Item 3

Confirmation of Minutes of the Infrastructure, Planning and Assets Committee No. 2025(03) of 22 April 2025

Resolution C2025/00/431

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Marnie Doyle:

That the minutes of the Infrastructure, Planning and Assets Committee held on 22 April 2025 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee – Item 4

Waterworx Partnership Agreement

Resolution C2025/00/432(IPAAC)

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Marnie Doyle:

A. That Council not enter into a new agreement.

B. That Council informs Waterworx Pty Ltd the agreement has ceased in accordance with the Memorandum Of Understanding.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee – Item 5

Asset and Infrastructure Services Department Capital Delivery Report March 2025

Resolution C2025/00/433(IPAAC)

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Marnie Doyle:

That the report on capital delivery by the Asset and Infrastructure Services Department for the month of March 2025 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee – Item 6

Adoption of Ipswich City Plan 2025 and LGIP 2025

Resolution C2025/00/434(IPAAC)

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

A. That Council adopt the Ipswich City Plan 2025 as amended to comply with the Ministerial Conditions, in Attachment 4 (a – j), in accordance with the Planning Act 2016, the Minister’s Guidelines and Rules and Step 23 of the Chief Executive Notice made under section 18 of the Planning Act 2016 and dated 9 December 2021 (Chief Executive Notice).

B. That Council adopt the Local Government Infrastructure Plan 2025, as part of the Ipswich City Plan 2025, in Attachment 4 (a – j), including all extrinsic material, in accordance with the Planning Act 2016 and the Minister’s Guidelines and Rules.

C. That Council set a commencement date of 1 July 2025 for the Ipswich City Plan 2025 and the Local Government Infrastructure Plan 2025.

D. That Council authorise the Chief Executive Officer to make any minor or administrative amendments necessary to the Ipswich City Plan 2025 prior to commencement.

E. That Council, authorise the Chief Executive officer to undertake the necessary actions to publicly notify the adoption of the Ipswich City Plan 2025 including the Local Government Infrastructure Plan, in accordance with Step 24 of the Chief Executive Notice and the Minister’s Guidelines and Rules.

F. That Council, provide the Chief Executive of the Department of State Development, Infrastructure and Planning with a copy of the public notices in accordance with Step 25 of the Chief Executive Notice and the Minister’s Guidelines and Rules.

G. That Council adopt the Springfield Structure Plan, in Attachment 6 (a – b), as a Development Control Plan (DCP) for the purposes of the Planning Act 2016.

H. That Council set a commencement date of 1 July 2025 for the Springfield Structure Plan.

I. That Council authorise the Chief Executive Officer to undertake the necessary actions to facilitate the implementation and commencement of the Ipswich City Plan 2025 and Springfield Structure Plan on
1 July 2025.

J. That Council repeal Implementation Guidelines 1-35 that support the current Ipswich Planning Scheme 2006 to take effect at the time the Ipswich City Plan 2025 commences.

K. That Council, in accordance with Section 8 of the Building Regulation 2021, adopt the Building Assessment Provisions in Table 1.5.1 of Part 1.5 of the Ipswich City Plan 2025.

L. That Council adopt mall designations for Nicholas Street Mall (DM01) and d'Arcy Doyle Place (DM02) as declared malls in Part 1.6.3 of the Ipswich City Plan 2025 for the purposes of Section 80A of the Local Government Act 2009.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Infrastructure, Planning and Assets Committee – Item 7

Exercise of Delegation Report

Resolution C2025/00/435(IPAAC)

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Marnie Doyle:

That the Exercise of Delegation report for the period 8 April 2025 to 6 May 2025 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee – Item 8

Planning and Environment Court Action Status Report

Resolution C2025/00/436(IPAAC)

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Marnie Doyle:

That the Planning and Environment Court Action status report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Adjourn Meeting

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Pye Augustine:

That the meeting be adjourned at 10.00 am to reconvene at 10.30 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

The meeting reconvened at 10.31 am.

Infrastructure, Planning and Assets Committee - Item 9

urgent matter regarding the mount crosby road overpass

Recommendation

Moved by Councillor Jacob Madsen:

Seconded by Councillor David Martin:

That as a matter of urgency, the Ipswich City Council Chief Executive Officer write to the Queensland Minister for Transport and Main Roads, the Honourable Brent Mickelberg, and request that the Queensland Government expedite the construction of the proposed Karalee Interchange and the repairs to the West Bound Bremer River Bridge at Karalee.

Mayor Teresa Harding proposed the following amendment to the motion:

That as a matter of urgency, the Mayor write to the Queensland Minister for Transport and Main Roads, the Honourable Brent Mickelberg MP, and Federal Minister for Infrastructure, Transport, Regional Development and Local Government the Honourable Catherine King MP, and the Chief Executive Officer write to the Director-General Department of Transport and Main Roads, Ms Sally Stannard and Secretary of the Department of Infrastructure, Transport, Regional Development, Communications, Sport and the Arts, Mr Jim Betts, to request that the Queensland and Australian Government expedite the construction of the proposed Karalee Interchange and the repairs to the west bound Bremer River Bridge at Karalee on the Warrego Highway.

The mover and seconder of the original motion agreed to the proposed amendment.

Resolution C2025/00/437

Moved by Councillor Jim Madden:

Seconded by Councillor David Martin:

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

15.2

Report of Finance and Governance Committee No. 2025(04) of 20 May 2025

Resolution C2025/00/438

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

That Council adopt the recommendations of the Finance and Governance Committee No. 2025(04) of 20 May 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee - Item 1

Confirmation of Minutes of the Finance and Governance Committee No. 2025(03) of 22 April 2025

Resolution C2025/00/439

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

That the minutes of the Finance and Governance Committee held on 22 April 2025 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 2

Proposed Agreement for Lease - Dress Circle, Brookwater

Resolution C2025/00/440(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of interest in land at the Brookwater Dress Circle development, more particularly described as two (2) equivalent local recreation parks, to a community organisation, namely the Body Corporate for the Brookwater Dress Circle Home Owners Club (BDCHOC) Community Titles Scheme.

B. That Council enter into an agreement for lease and lease with the Body Corporate for the BDCHOC Community Titles Scheme, Springfield Land Corporation (No.2) Pty Limited and Springfield City Group Pty Limited.

C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the lease agreements for the future parks.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 3

Lease Renewal over Freehold Land at 7-9 John Street, Rosewood

Resolution C2025/00/441(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(iii) of the Regulation applies to the disposal of interest in land at 7-9 John Street, Rosewood more particularly described as part of Lot 9 and Plan RP906761, for solicitor’s office purposes, because it is for renewal of a lease to the existing lessee.

B. That Council renew the lease (Council file reference number 6209 with Robert David Carruthers (Lessee):

(i) at a commencing annual rent of $18,500 excluding GST, payable to Council, and

(ii) for an initial term of five (5) years, with no options for extension.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 4

Proposed Fees and Charges to apply from 1 July 2025

Resolution C2025/00/442(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

That the proposed 2025-2026 Fees and Charges, as detailed in Attachment 1 (excluding the following pages:

pages 19 to 32 Sections 1 to 7.4
pages 34 to 39 Sections 1 to 7.1
pages 40 to 41 Sections 8 to 8.8
page    41 Section 9
page    41 Sections 10 to 10.2
pages   41 to 43 Sections 11 to 11.1.2
Page     114 Sections 1 to 1.3
Pages   115 Section 3
Pages   116 to 117 Sections 3.2 to 3.2.4)

be adopted with an effective date of 1 July 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 5

Monthly Financial Performance Report - April 2025

Resolution C2025/00/443(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

That the report on Council’s financial performance for the period ending 30 April 2025, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 6

Procurement - Infor Pathway Local Government Platform

Resolution C2025/00/444(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite tenders for the provision of Infor Pathway.

B. That Council enter into a contractual arrangement (Council file reference number 250226-000320) with Infor Global Solutions (ANZ) Pty Limited (ABN 25 003 538 314), at an approximate purchase price of $4,000,000 excluding GST over the entire term, being a term of five (5) years, with no options for extension.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 7

Procurement - Online Community Engagement Platform

Resolution C2025/00/445(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

B. That Council continue the contractual arrangement with Social Pinpoint Pty Ltd, with an increase in purchase price of approximately $120,000 excluding GST over the additional term, being options for extension at the discretion of Council (as purchaser) of an additional three (3) X one (1) year terms. The total spend for the platform from 2018 to 2028 will be approximately $320,000 excluding GST.

C. That Council use the next 12 months to explore community engagement platform options that could integrate with Council’s new content management system.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 8

Procurement - Asset and Works Management Solution

Resolution C2025/00/446(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 21476 for the provision of an asset and works management solution to Brightly Software Australia Pty Ltd (Supplier).

B. That Council enter into a contractual arrangement with the Supplier at an approximate purchase price of $4,500,000 excluding GST over the entire term, being an initial term consisting of the implementation period plus four (4) years, with options for extension at the discretion of Council (as purchaser), of an additional three (3) x one (1) year terms.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

15.3

Report of Community and Sport Committee No. 2025(04) of 20 May 2025

Resolution C2025/00/447

Moved by Councillor Jacob Madsen:

Seconded by Councillor Marnie Doyle:

That Council adopt the recommendations of the Community and Sport Committee No. 2025(04) of
20 May 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Community and Sport Committee - Item 1

Confirmation of Minutes of the Community and Sport Committee
No. 2025(03) of 22 April 2025

Resolution C2025/00/448

Moved by Councillor Jacob Madsen:

Seconded by Councillor Marnie Doyle:

That the minutes of the Community and Sport Committee held on 22 April 2025 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Community and Sport Committee – Item 2

Active and Healthy Program Annual Evaluation

Resolution C2025/00/449(CASCC)

Moved by Councillor Jacob Madsen:

Seconded by Councillor Marnie Doyle:

That the report on the evaluation of the Active and Healthy Program for the 2024 calendar year be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Community and Sport Committee – Item 3

Community Funding and Support Allocation Status Report 1 January to 31 March 2025

Resolution C2025/00/450(CASCC)

Moved by Councillor Jacob Madsen:

Seconded by Councillor Marnie Doyle:

That the report concerning the allocation of Council’s Community Funding and Support Programs from
1 January to 31 March 2025 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Community and Sport Committee - Matter on Notice - Item 3

Councillor Marnie Doyle queried the criteria and level of funding provided for P&C Associations in state schools with a view to reviewing the Councillor Discretionary Funds Policy.

The policy for Councillors Discretionary Funds to be submitted to a future Councillor briefing/workshop meeting to review the policy provisions.

Community and Sport Committee – Item 4

Report - Sport and Recreation Advisory Committee No. 2025(01) of 23 April 2025

Resolution C2025/00/451(CASCC)

Moved by Councillor Jacob Madsen:

Seconded by Councillor Marnie Doyle:

That Council adopt the recommendations of the Sport and Recreation Advisory Committee
No. 2025(01) of 23 April 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Community and Sport Committee – Item 5

Report - Libraries and Customer Services Advisory Committee No. 2025(01) of 23 April 2025

Resolution C2025/00/452(CASCC)

Moved by Councillor Jacob Madsen:

Seconded by Councillor Marnie Doyle:

That Council adopt the recommendations of the Libraries and Customer Services Advisory Committee No. 2025(01) of 23 April 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

At 10.52 am Councillor Paul Tully left the meeting room.

At 10.54 am Councillor Paul Tully returned to the meeting room.

At 10.57 am Councillor Jacob Madsen left the meeting room.

At 11.00 am Councillor Jacob Madsen returned to the meeting room.

15.4

Report of Economic and Cultural Development Committee No. 2025(04) of 20 May 2025

Resolution C2025/00/453

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That Council adopt the recommendations of the Economic and Cultural Development Committee
No. 2025(04) of 20 May 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Economic and Cultural Development Committee - Item 1

Confirmation of Minutes of the Economic and Cultural Development Committee No. 2025(03) of 22 April 2025

Resolution C2025/00/454

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That the minutes of the Economic and Cultural Development Committee held on 22 April 2025 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Economic and Cultural Development Committee – Item 2

Nicholas Street Precinct - April 2025 Nicholas Street Precinct Project Control Group

Resolution C2025/00/455(EACDC)

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That the April 2025 NSP PCG Report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Economic and Cultural Development Committee – Item 3

SEQ City Deal Public Art Initiatives

Resolution C2025/00/456(EACDC)

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That Council receive and note two valid projects to be submitted for funding through the SEQ City Deal Public Art Initiatives.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Economic and Cultural Development Committee – Item 4

Report - Advocacy Advisory Committee No. 2025(01) of 8 May 2025

Resolution C2025/00/457(EACDC)

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That Council adopt the recommendations of the Advocacy Advisory Committee No. 2025(01) of 8 May 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Economic and Cultural Development Committee - Item 5

Membership of advocacy advisory committee

Resolution C2025/00/458

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That Councillor David Martin be appointed as a member of the Advocacy Advisory Committee.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

15.5

Report of Environment and Sustainability Committee No. 2025(04) of 20 May 2025

Resolution C2025/00/459

Moved by Councillor Jim Madden:

Seconded by Councillor Andrew Antoniolli:

That Council adopt the recommendations of the Environment and Sustainability Committee
No. 2025(04) of 20 May 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Environment and Sustainability Committee - Item 1

Confirmation of minutes of the environment and sustainability committee no. 2025(03) of 22 April 2025

Resolution C2025/00/460

Moved by Councillor Jim Madden:

Seconded by Councillor Andrew Antoniolli:

That the minutes of the Environment and Sustainability Committee held on 22 April 2025 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

15.6

Report of Audit and Risk Management Committee No. 2025(02) of 14 May 2025

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That Council adopt the recommendations of the Audit and Risk Management Committee No. 2025(02) of
14 May 2025.

Councillor Andrew Antoniolli proposed a further recommendation as follows:

That Council formally thank Dr Annette Quayle for her contribution to the Audit and Risk Management Committee over the past 7 years.

The mover of the original motion agreed to the proposed further recommendation.

Resolution C2025/00/461

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

A. That Council adopt the recommendations of the Audit and Risk Management Committee No. 2025(02) of
14 May 2025.

B. That Council formally thank Dr Annette Quayle for her contribution to the Audit and Risk Management Committee over the past 7 years.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Audit and Risk Management Committee - Item 1

Confirmation of Minutes of the Audit and Risk Management Committee No. 2025(01) of 12 February 2025

Resolution C2025/00/462

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That the minutes of the Audit and Risk Management Committee held on 12 February 2025 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Audit and Risk Management Committee – Item 2

Developments in the WHS frameworks and Psychosocial risks, compliance with legislation

Resolution C2025/00/463(ARMC)

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That the report on the WHS framework and Psychosocial risks update be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Audit and Risk Management Committee – Item 3

Maturity of the Risk Management Framework and the status of strategic and corporate wide risks Presentation

Resolution C2025/00/464(ARMC)

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That the maturity of the risk management framework and the status of strategic and corporate risks presentation (ATTACHMENT 1) and verbal update provided be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Audit and Risk Management Committee – Item 4

Asset Management - Risk and Effective Asset Management Update

Resolution C2025/00/465(ARMC)

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That the report titled ‘Asset Management – Risk and Effective Asset Management Update’ be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Audit and Risk Management Committee – Item 5

Financial Accounting - 2025 Asset Valuation

Resolution C2025/00/466(ARMC)

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

A. That the land asset class indexed valuation that resulted in an immaterial increase, not be revalued, as outlined in the report by the Principal Financial Accountant dated 1 May 2025 in accordance with Attachment 1.

B. That the buildings and other structures, and flood and drainage asset classes indexed valuation that resulted in an immaterial increase, not be revalued, as outlined in the report by the Principal Financial Accountant dated 1 May 2025 in accordance with Attachment 2.

C. That the roads, bridges, and footpaths asset class comprehensive valuation that resulted in a material increase, be revalued, as outlined in the report by the Principal Financial Accountant dated 1 May 2025 in accordance with Attachment 3.

D. That the artwork asset class not be revalued as the indexed valuation resulted in an immaterial increase, as outlined in the report by the Principal Financial Accountant dated 1 May 2025 in accordance with Attachment 4.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Audit and Risk Management Committee – Item 6

Enterprise Program Management Office - Governance Report

Resolution C2025/00/467(ARMC)

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That the ePMO quarterly report be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Audit and Risk Management Committee – Item 7

iVolve Program Update

Resolution C2025/00/468(ARMC)

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That the Audit and Risk Management Committee note the current status of the iVolve Program and associated Projects.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Audit and Risk Management Committee – Item 8

Queensland Audit Office Briefing Paper and Interim Management Letter - May 2025

Resolution C2025/00/469(ARMC)

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That the Queensland Audit Office briefing report for May 2025 and the Interim Management letter be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Audit and Risk Management Committee – Item 9

Internal Audit Branch Activities Report for the period 3 February 2025 to 5 May 2025

Resolution C2025/00/470(ARMC)

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That the report be received and the recommendations in Attachments 3, 4 and 5, be considered finalised and archived.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Audit and Risk Management Committee – Item 10

Annual Internal Audit Plan for 2025-2026 including the Strategic Three Year Plan for 2025-2028

Resolution C2025/00/471(ARMC)

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That the draft Internal Audit Annual Plan for 2025-2026 that includes the draft Strategic Three Year Internal Audit Plan for 2025-2028 as prepared by the Chief Audit Executive be considered and approved by the Audit and Risk Management Committee.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Audit and Risk Management Committee – Item 11

Governance, Internal Controls and Compliance

Resolution C2025/00/472(ARMC)

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That the report on Governance, Internal Controls and Compliance be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Audit and Risk Management Committee – Item 12

Insurance and Risk Management Report

Resolution C2025/00/473(ARMC)

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That the Insurance and Risk Management Report for the period 1 January 2025 to 31 March 2025 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Audit and Risk Management Committee – Item 13

ICT Steering Committee Progress Report

Resolution C2025/00/474(ARMC)

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That the ICT Steering Committee progress report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Audit and Risk Management Committee – Item 14

Cyber Security Update

Resolution C2025/00/475(ARMC)

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That the Audit and Risk Management Committee receive and note this update report on Cyber Security.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Audit and Risk Management Committee – Item 15

Quarterly flash report on workplace health and safety KPI's and initiatives

Resolution C2025/00/476(ARMC)

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That the report on workplace health and safety KPI’s and initiatives for the Audit and Risk Management Committee be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

16. Officers’ Reports

16.1

CEO Organisational Performance Report for April 2025

Resolution C2025/00/477

Moved by Mayor Teresa Harding:

Seconded by Councillor David Martin:

That the Chief Executive Officer Organisational Performance Report for the month of April 2025 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

16.2

Q3 Annual Plan 2024-2025 Quarterly Performance Report

Resolution C2025/00/478

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the Quarter 3 Annual Plan 2024-2025 Quarterly Performance Report be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

16.3

Queensland Audit Office 2025 First Interim Audit Report

Resolution C2025/00/479

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the Queensland Audit Office 2025 Interim Audit Report, as detailed in Attachment 1, be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Consideration of Supplementary Item not on the Agenda

Resolution C2025/00/480

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That in accordance with section 9.3.2 of Council’s Meetings Procedures Policy, Council grant permission for consideration of Item 16.4 titled Update – Healthy Land and Water Membership.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

16.4

Update - Healthy Land and Water Membership

Recommendation

A. That Council adopts the recommendation as presented in its original form in the officers' report dated
15 October 2024, being;

‘That Council resolve to cease its membership of Healthy Land and Water and no longer make the annual membership payment.’

B. That should Recommendation A not be adopted, that Council pays its Healthy Land and Water membership for 24/25 and reviews its ongoing membership in 25/26 following the outcomes of the State Government review of the regional water quality monitoring program due by December 2025.

Moved by Mayor Teresa Harding

Seconded by Councillor Marnie Doyle

A. That Council adopts the recommendation as presented in its original form in the officers' report dated
15 October 2024, being;

‘That Council resolve to cease its membership of Healthy Land and Water and no longer make the annual membership payment.’

Councillor Paul Tully foreshadowed that he would move an alternate motion in the event that Councillor Mayor Harding’s motion was lost.

That Council pay its Healthy Land and Water membership for 2024-2025 and 2025-2026 and review its ongoing membership for 2026-2027 and beyond, following the outcomes of the State Government review of the regional water quality monitoring program due by December 2025.

Move into Closed Session

Moved by Mayor Teresa Harding

Seconded by Councillor Marnie Doyle

That in accordance with section 254J(3)(g) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 16.4 titled Update - Healthy Land and Water membership.

The meeting moved into closed session at 11.29 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Move into Open Session

Moved by Mayor Teresa Harding

Seconded by Councillor Marnie Doyle

That the meeting move into open session.

The meeting moved into open session at 11.57 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Moved by Mayor Teresa Harding

Seconded by Councillor Marnie Doyle

A. That Council adopts the recommendation as presented in its original form in the officers' report dated
15 October 2024, being;

‘That Council resolve to cease its membership of Healthy Land and Water and no longer make the annual membership payment.’

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Madsen

Augustine Tully

Doyle (Abstain)

Antoniolli

Martin

Madden

The motion was put and lost.

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor David Martin:

Suspension of Meeting Procedures (Council)

Moved by Councillor Andrew Antoniolli:

Seconded Mayor Teresa Harding:

That the provision of these meeting procedures be suspended, as is necessary, for the purpose of open discussion in relation to Item 16.4.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Resumption of Meeting Procedures (Council)

Moved by Councillor Paul Tully:

Seconded by Mayor Teresa Harding:

That provision of these meeting procedures be resumed to continue with the order of business.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Resolution C2025/00/481

Moved by Councillor Paul Tully:

Seconded by Councillor David Martin:

That Council pay its Healthy Land and Water membership for 2024-2025 and 2025-26 and review its ongoing membership for 2026-2027 and beyond, following the outcomes of the State Government review of the regional water quality monitoring program due by December 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Harding

Tully Augustine

Antoniolli Doyle (Abstain)

Martin

Madden

The motion was put and carried.

Adjourn Meeting

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the meeting be adjourned at 12.31 pm to reconvene at 1.15 pm.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

The meeting reconvened at 1.15 pm.

17. Notices of Motion

17.1

Notice of Motion - Multicultural Advisory Committee

Recommendation

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

A. That a Multicultural Advisory Committee be established, reporting to the Community and Sport Committee.

B. That Councillor Pye Augustine be appointed as the Chairperson of the Multicultural Advisory Committee and the membership be appointed as follows:

CHAIRPERSON	DEPUTY CHAIRPERSON	MEMBERS
Councillor Pye Augustine

Councillor Jacob Madsen foreshadowed that he would move an alternate motion in the event that Councillor Augustine’s motion was lost.

A. That the Terms of Reference for the Community and Sport Committee be amended to include the following words after Community Development and Research "(including Diversity and Multiculturalism).”

B. That Council acknowledge and continue to support the work of the Ipswich Multicultural Community Leaders Network to promote diversity and multiculturalism in Ipswich.

C. That Council's engagement with First Nations people continue to occur as per the City of Ipswich Aboriginal and Torres Strait Islander engagement guide (adopted in 2024), and the Ipswich City Council Indigenous Accord (adopted in 2020).

Suspension of Meeting Procedures (Council)

Moved by Councillor Andrew Antoniolli

Moved by Councillor Jim Madden

That the provision of these meeting procedures be suspended, as is necessary, for the purpose of open discussion in relation to Item 17.1.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Resumption of Meeting Procedures (Council)

Moved by Mayor Teresa Harding
Seconded by Councillor Marnie Doyle

That provision of these meeting procedures be resumed to continue with the order of business.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Recommendation

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

A. That a Multicultural Advisory Committee be established, reporting to the Community and Sport Committee.

B. That Councillor Pye Augustine be appointed as the Chairperson of the Multicultural Advisory Committee and the membership be appointed as follows:

CHAIRPERSON	DEPUTY CHAIRPERSON	MEMBERS
Councillor Pye Augustine

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Madsen

Augustine Tully

Doyle Antoniolli

Martin

Madden

The motion was put and lost.

Recommendation

Moved by Councillor Jacob Madsen:

Seconded by Councillor Jim Madden:

A. That the Terms of Reference for the Community and Sport Committee be amended to include the following words after Community Development and Research "(including Diversity and Multiculturalism).

B. That Council acknowledge and continue to support the work of the Ipswich Multicultural Community Leaders Network to promote diversity and multiculturalism in Ipswich.

Adjourn Meeting

Moved by Mayor Teresa Harding

That the meeting be adjourned at 2.03 pm to reconvene at 2.15 pm.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

The meeting reconvened at 2.28 pm.

Councillor Jacob Madsen withdrew his motion and proposed the following replacement motion:

A. That a Multicultural Advisory Committee be established for a period of 6 months, reporting to the Community and Sport Committee.

B. That Councillor Pye Augustine be appointed as the Chairperson of the Multicultural Advisory Committee and the membership be appointed as follows:

CHAIRPERSON

DEPUTY CHAIRPERSON

MEMBERS

Councillor Pye Augustine

Councillor Jacob Madsen

Councillor Andrew Antoniolli

Councillor David Martin

Councillor Marnie Doyle

C. That the Terms of Reference for the Community and Sport Committee be amended to include the following words after Community Development and Research "(including Diversity and Multiculturalism)”.

D. That Council acknowledge and continue to support the work of the Ipswich Multicultural Community Leaders Network to promote diversity and multiculturalism in Ipswich.

E. That Council's engagement with First Nations people continue to occur as per the City of Ipswich Aboriginal and Torres Strait Islander engagement guide (adopted in 2024), and the Ipswich City Council Indigenous Accord (adopted in 2020).

Resolution C2025/00/482

Moved by Councillor Pye Augustine:

Seconded by Councillor Jacob Madsen:

A. That a Multicultural Advisory Committee be established for a period of 6 months, reporting to the Community and Sport Committee.

B. That Councillor Pye Augustine be appointed as the Chairperson of the Multicultural Advisory Committee and the membership be appointed as follows:

CHAIRPERSON

DEPUTY CHAIRPERSON

MEMBERS

Councillor Pye Augustine

Councillor Jacob Madsen

Councillor Andrew Antoniolli

Councillor David Martin

Councillor Marnie Doyle

C. That the Terms of Reference for the Community and Sport Committee be amended to include the following words after Community Development and Research "(including Diversity and Multiculturalism)”.

D. That Council acknowledge and continue to support the work of the Ipswich Multicultural Community Leaders Network to promote diversity and multiculturalism in Ipswich.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

17.2

Notice of Motion - Reinstatement of the Voluntary Buy-Back Scheme

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor David Martin:

That the Chief Executive Officer write to the Prime Minister, the Queensland Premier and Federal and State Members of Parliament in Ipswich seeking the reinstatement of the voluntary buy-back scheme for flood-affected properties in Queensland.

Councillor Paul Tully proposed the following amendment to the motion:

That the following words be added after the words "buy-back scheme", "including all aspects of the Resilient Homes Fund".

The seconder of the original motion agreed to the proposed amendment.

Mayor Teresa Harding proposed a further amendment to the motion to replace the words “That that Chief Executive Officer write to” with “That the Mayor write to”.

The mover and seconder agreed to the proposed further amendment.

Resolution C2025/00/483

Moved by Councillor Paul Tully:

Seconded by Councillor David Martin:

That the Mayor write to the Prime Minister, the Queensland Premier and Federal and State Members of Parliament in Ipswich seeking the reinstatement of the voluntary buy-back scheme, including all aspects of the Resilient Homes Fund, for flood-affected properties in Queensland.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

18. Questions on Notice

Nil

MEETING CLOSED

The meeting closed at 2.55 pm.

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

10 June 2025

Finance and Governance Committee NO. 2025(05)]

Finance and Governance Committee NO. 2025(05)

10 June 2025

Report

COUNCILLORS’ ATTENDANCE:

Councillor Paul Tully (Chairperson); Councillors Jacob Madsen (Deputy Chairperson), Mayor Teresa Harding, Deputy Mayor Nicole Jonic, Marnie Doyle, Andrew Antoniolli and Jim Madden and Pye Augustine (Observer) and David Martin (Observer)

COUNCILLOR’S APOLOGIES:

Nil

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), General Manager Corporate Services (Matt Smith), General Manager Planning and Regulatory Services (Brett Davey), General Manager (Asset and Infrastructure Services (Seren McKenzie), General Manager, Community, Cultural and Economic Development (Ben Pole), Chief Financial Officer (Christina Binoya), Property Services Manager (Alicia Rieck), Senior Property Officer (Tenure) (Kerry Perrett), Manager Procurement (Tanya Houwen), Manager, Acting Manager, Legal and Governance (General Counsel) (Allison Ferres-MacDonald) Team Leader (Governance Services)(Michelle Pearl), Manager, Community and Cultural Services (Don Stewart), Media, Communications and Engagement (Mark Strong), Senior Media Officer (Darrell Giles), Chief of Staff, Office of the Mayor (Melissa Fitzgerald), Senior Communications and Policy Officer (Jodie Richter), Community and Sport Manager (Melissa Dower), and Theatre Technician (Max Moylan)

Welcome to Country or Acknowledgement of Country

Councillor Paul Tully (Chairperson) invited Councillor Marnie Doyle to deliver the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

1. Procurement - Strategic Contracting - Associated Framework Documents

This is a report concerning the adoption of ‘Strategic Contracting Procedures’ (SCP) from 1 July 2025 for Council contracts, as per the requirements of Chapter 6, Part 2 of the Local Government Regulation 2012.

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Jim Madden:

A. That pursuant to section 198(1) of the Local Government Regulation 2012, Council adopt the Procurement Policy contained at Attachment 1 to this report, to take effect from 1 July 2025, which aligns with Council’s Strategic Contracting Procedures governance framework.

B. That pursuant to section 222(1) of the Local Government Regulation 2012, Council adopt the Procurement and Contracts Manual, contained at Attachment 3 to this report, to take effect from 1 July 2025, which sets out Council’s procedures for carrying out all contracts from 1 July 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

Confirmation of Minutes

2. Confirmation of Minutes of the Finance and Governance Committee No. 2025(04) of 20 May 2025

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the minutes of the Finance and Governance Committee held on 20 May 2025 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

Officers’ Reports

3. Procurement: Microsoft Enterprise Agreement

This is a report concerning the procurement and recommendation to negotiate and enter into a contractual arrangement with Data#3 Limited (Data#3) for the provision of Councils Microsoft enterprise agreement and Azure subscription services.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. VP457734 for the provision of Microsoft enterprise agreement and Azure subscription services to Data#3 Limited (Supplier).

B. That Council enter into a contractual arrangement with the Supplier at an approximate purchase price of $7,000,000 excluding GST over the entire term, being a term of three (3) years, with no options for extension.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

4. 2023-2024 Ipswich Arts Foundation Trust Financial Statements and Management Representation Letter

This is a report concerning Ipswich City Council’s controlled entity, Ipswich Arts Foundation Trust’s 2023-2024 annual financial statements.

Recommendation

Moved by Councillor Jim Madden:

Seconded by Councillor Andrew Antoniolli:

A. That the 2023-2024 Ipswich Arts Foundation Trust annual financial statements as detailed in Attachment 1 be received and the contents noted.

B. That the 2023-2024 Ipswich Arts Foundation Trust management representation letter as detailed in Attachment 2 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

4.1. Matter on Notice – TIMEFRAME FOR 2023-2024 IPSWICH ARTS FOUNDATION TRUST FINANCIAL STATEMENTS

Councillor Paul Tully queried the time taken for Item 4 titled 2023-2024 Ipswich Arts Foundation Trust Financial Statements and Management Representation letter to come before committee.

The General Manager, Community, Cultural and Economic Development to circulate a response to all councillors.

5. Lease Renewal over Freehold Land at 102 Champions Way, Willowbank

This is a report concerning the proposed lease renewal over freehold land located at 102 Champions Way, Willowbank, described as part of Lot 1 on SP308694 (the Land), between Ipswich City Council (Council) and Amplitel Pty Ltd (Amplitel).

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

Moved by Councillor Jacob Madsen:

Seconded by Mayor Teresa Harding:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(vi) of the Regulation applies to the disposal of interest in land at 102 Champions Way, Willowbank more particularly described as Lease TC and Lease TD over Lot 1 and Plan SP308694 , because it is for two leases for telecommunication towers.

B. That Council enter into two leases (TC and TD) (Council reference number 6335) with Amplitel Pty Ltd (Lessee):

(i) at a commencing annual rent of $26,500 per lease area, excluding GST, payable to Council; and

(ii) for a term of ten (10) years, with no options for extension.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

6. Lease Renewal over Freehold Land at 20-32 Cairns Street, Collingwood Park

This is a report concerning the proposed lease renewal over freehold land located at 20-32 Cairns Street, Collingwood Park, described as part of Lot 901 on SP264807 (the Land), between Ipswich City Council (Council) and Amplitel Pty Ltd (Amplitel).

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(vi) of the Regulation applies to the disposal of interest in land at 20-32 Cairns Street, Collingwood Park more particularly described as part of Lot 901 on SP264807, because it is for a lease for telecommunication towers.

B. That Council enter into a lease (Council reference number 6334) with Amplitel Pty Ltd (Lessee):

(i) at a commencing annual rent of $26,500 excluding GST, payable to Council; and

(ii) for a term of ten (10) years, with no options for extension.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

7. Lease Renewal over Freehold Land at 11 Thornton Street, Raceview

This is a report concerning the proposed lease renewal over freehold land located at 11 Thornton Street, Raceview, described as part of Lot 1 on RP215738 (the Land), between Ipswich City Council (Council) and Amplitel Pty Ltd (Amplitel).

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(vi) of the Regulation applies to the disposal of interest in land at 11 Thornton Street, Raceview more particularly described as part of Lot 1 on RP215738, because it is for a lease for telecommunication towers.

B. That Council enter into a lease (Council reference number 6333) with Amplitel Pty Ltd (Lessee):

(i) at a commencing annual rent of $26,500 excluding GST, payable to Council; and

(ii) for a term of ten (10) years, with no options for extension.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

8. Lease and Contract Renewal for the Management and Operation of the Cafe/Lagoon at Robelle Domain, 155 Southern Cross Circuit, Springfield Central

This is a report concerning the proposed renewal of the management and operation of the Café and Orion Lagoon at Robelle Domain over freehold land located at 155 Southern Cross Circuit, Springfield Central, described as part of Lot 760 on SP204985 and Lot 762 on SP221160 (the Land), between Ipswich City Council (Council) and Australian Crawl Springfield Pty Ltd (ACS).

Recommendation

Moved by Councillor Jim Madden:

Seconded by Deputy Mayor Nicole Jonic:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(iii) of the Regulation applies to the disposal of interest in land at 155 Southern Cross Circuit, Springfield Central more particularly described as part of Lot 760 and Plan SP204985 and Lot 762 and Plan SP221160, for café purposes, because it is for renewal of a lease to the existing lessee.

B. That Council renew the lease (Council file reference number 6363 with Australian Crawl Springfield Pty Ltd (Lessee):

(i) at a commencing annual rent of $18,565 excluding GST, payable to Council, and

(ii) for an initial term of two (2) years, with no options for extension.

C. That Council vary the existing Contractual Arrangement (contract 14-15-108) with Australian Crawl Springfield Pty Ltd to Manage the Orion Lagoon including Lifeguards, Pool Operators and Security Guards in accordance with S226 of the Local Government Regulations 2012;

(i) To extend for a further term of two (2) years, with no options for extension.

D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

9. New Lease over Freehold Land at 117 Redbank Plains Road, Bellbird Park

This is a report concerning the proposed new lease over freehold land located at 117 Redbank Plains Road, Bellbird Park, described as part of Lot 12 on SP841775 (the Land), between Ipswich City Council (Council) and Amplitel Pty Ltd (Amplitel).

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

Moved by Councillor Jim Madden:

Seconded by Councillor Andrew Antoniolli:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(vi) of the Regulation applies to the disposal of interest in land at 117 Redbank Plains Road, Bellbird Park more particularly described as part of Lot 12 and Plan RP841775, because it is for a lease for telecommunication towers.

B. That Council enter into a lease (Council reference number 6159) with Amplitel Pty Ltd (Lessee):

(i) at a commencing annual rent of $26,500 excluding GST, payable to Council; and

(ii) for a term of ten (10) years, with no options for extension.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

10. New Lease over Freehold Land for Community Housing Initiative

This is a report concerning a proposed new lease over freehold land between Ipswich City Council (Council) and Domestic Violence Action Centre Inc. (DVAC).

“The attachment/s to this report are confidential in accordance with section 254J(3)(f) of the Local Government Regulation 2012.”

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Mayor Teresa Harding:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of interest in land at the properties outlined in Confidential Attachment 1, for community housing for families recovering from domestic and family violence, because Domestic Violence Action Centre Inc. (Lessee) is a community organisation.

B. That Council enter into a lease (Council file reference number 6338) with the Lessee:

(i) at an annual rent of $1.00 excluding GST, payable to Council if demanded, and

(ii) for an initial term of twenty (20) years, with no options for extension.

Move into Closed Session

Moved by Councillor Paul Tully:
Seconded by Mayor Teresa Harding:

That in accordance with section 254J(3)(f) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 10 titled new lease over freehold land for community housing initiative.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

The meeting moved into closed session at 10.46 am.

Move into Open Session

Moved by Councillor Paul Tully:
Seconded by Councillor Andrew Antoniolli:

That the meeting move into open session.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

The meeting moved into open session at 10:57 am.

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Mayor Teresa Harding:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of interest in land at the properties outlined in Confidential Attachment 1, for community housing for families recovering from domestic and family violence, because Domestic Violence Action Centre Inc. (Lessee) is a community organisation.

B. That Council enter into a lease (Council file reference number 6338) with the Lessee:

(i) at an annual rent of $1.00 excluding GST, payable to Council if demanded, and

(ii) for an initial term of twenty (20) years, with no options for extension.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

11. Amendments to CEO Delegations due to legislative Updates

This is a report concerning updates to the delegations to the CEO due to recent changes to legislation.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Mayor Teresa Harding:

A. That the delegations to the Chief Executive Officer as detailed in Attachment 1 to the report by the Senior Governance Officer dated 6 May 2025 be adopted.

B. That the delegations to the Chief Executive Officer as detailed in Attachment 3 be amended as detailed in Attachment 2 to the report by the Senior Governance Officer dated 6 May 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

12. Consistency Review: Local Laws and New Planning Scheme

Council is implementing a new planning scheme (the draft scheme) that will commence on 1 July 2025. As a result of this, a project has been undertaken comparing the draft scheme with Council’s current local laws to determine any critical gaps or inconsistencies that could impede regulatory functions once the draft scheme commences.

Out of Council’s 14 Local Laws and Subordinate Local Laws only 7 require changes – with 18 key changes identified. In July 2024, Council resolved to commence the formal local law-making process to enable those key changes to the identified local laws to be made in a timely manner and coincide with the commencement of the draft scheme. The local law-making process has now been completed and this report provides outcomes of the public consultation, anti-competitive provisions review and State interest check process with the amending laws now presented for adoption. (Note: this report was provided for information previously to the Regulation Advisory Committee on 5 February 2025 and subsequent Finance and Governance and Ordinary Council meetings in February 2025.)

If this report is now adopted by resolution, and as required by the Local Government Act 2009, commencement of the amended laws will occur within one month by publishing a notice in the Queensland Government Gazette and on council’s website. With the draft scheme set to commence on 1 July 2025 then commencement of the laws will coincide with that date.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor Jim Madden:

A. That it be noted that no submissions were received during the public consultation period, as detailed in Attachment 2 of the report, for the following:

a) Local Law (Amending) Local Law No.1 (Administration) 2024

b) Local Law (Amending) Local Law No.3 (Commercial Licensing) 2024

c) Subordinate Local Law (Amending) Subordinate Local Law No.3.1 (Commercial Licensing) 2024

d) Local Law (Amending) Local Law No. 5 (Parking) 2024

e) Subordinate Local Law (Amending) Subordinate Local Law 5.1 (Parking) 2024

f) Subordinate Local Law (Amending) Subordinate Local Law 6.1 (Animal Management) 2024

g) Local Law (Amending) Local Law No. 8 (Nuisances and Community Health and Safety) 2024

B. That it be noted that State interest checks were conducted on the proposed amending local laws with feedback received that resulted in one amendment to Local Law (Amending) Local Law No.5 (Parking) 2024 as set out in Attachment 3 of the report.

C. That it be noted that minor errors were identified following the public consultation period that do not change the intent within the laws as advertised and do not require further public consultation.

D. That the proposed amending local laws and subordinate local laws listed in Recommendation A do not contain any significant anti-competitive provisions as detailed in Attachment 1 of the report.

E. That Council make the following local laws and subordinate local laws as advertised and subject to the amendments shown in tracked changes, as set out in Attachments 4 to 10 of the report:

a) Local Law (Amending) Local Law No.1 (Administration) 2024

b) Local Law (Amending) Local Law No.3 (Commercial Licensing) 2024

c) Subordinate Local Law (Amending) Subordinate Local Law No.3.1 (Commercial Licensing) 2024

d) Local Law (Amending) Local Law No. 5 (Parking) 2024

e) Subordinate Local Law (Amending) Subordinate Local Law 5.1 (Parking) 2024

f) Subordinate Local Law (Amending) Subordinate Local Law 6.1 (Animal Management) 2024

g) Local Law (Amending) Local Law No. 8 (Nuisances and Community Health and Safety) 2024

F. That pursuant to section 32 of the Local Government Act 2009, Council adopt consolidated versions of the following local laws and subordinate local laws, as set out in Attachments 11 to 17 of the report:

a) Local Law No. 1 (Administration) 2013

b) Local Law No.3 (Commercial Licensing) 2013

c) Subordinate Local Law No.3.1 (Commercial Licensing) 2013

d) Local Law No. 5 (Parking) 2013

e) Subordinate Local Law 5.1 (Parking) 2013

f) Subordinate Local Law 6.1 (Animal Management) 2013

g) Local Law No. 8 (Nuisances and Community Health and Safety) 2013

G. That it be noted that commencement of the laws listed in Recommendation E will not occur until publication of a notice in the Queensland Government Gazette, and that publication of the notice will coincide with the commencement of Council’s new planning scheme.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

13. Monthly Financial Performance Report - May 2025

This is a report concerning Ipswich City Council’s (Council) financial performance for the period ending 31 May 2025, submitted in accordance with section 204 of the Local Government Regulation 2012.

Recommendation

Moved by Deputy Mayor Nicole Jonic:

Seconded by Councillor Andrew Antoniolli:

That the report on Council’s financial performance for the period ending
31 May 2025, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

14. Report - Regulation Advisory Committee No. 2025(02) of 5 June 2025

This is the report of the Regulation Advisory Committee No. 2025(02) of 5 June 2025.

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

That Council adopt the recommendations of the Regulation Advisory Committee No. 2025(02) of 5 June 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

1. Confirmation of Minutes of the Regulation Advisory Committee No. 2025(01) of 5 February 2025

Recommendation

That the minutes of the Regulation Advisory Committee held on 5 February 2025 be confirmed.

2. Strategic Regulation Project - Targeted and Whole of Community Consultation

This is a report providing further detail on the Strategic Regulation Project, specifically, Phase 3 of Step 1 (being the undertaking of targeted community consultation to inform the drafting of the Strategic Regulation Policy), and Phase 3 of Step 3 (being the undertaking of whole community consultation to inform the drafting of the Local Laws).

Recommendation

A. That the report be received and contents noted.

B. That community consultation via Shape your Ipswich proceed for Step 1 of the Strategic Regulation Project.

DISCUSSION

The committee discussed the steps in the process for the Strategic Regulation Project including timelines and agreed the following:

· To go live with the consultation for Step 1 of the Project which will be a community survey on Shape Your Ipswich for a period of 4 weeks.

· To schedule another meeting of the Regulation Advisory Committee after the survey closes to discuss the results of the survey.

· The General Manager, Corporate Services to review the timeline of the project with a view to compressing the estimated completion time.

· The Regulation Advisory Committee to receive briefings on the progress of the local laws

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

QUESTIONS / GENERAL BUSINESS

Councillor Andrew Antoniolli requested an update in relation to progress on the proposed lease to Swifts Leagues Club. An update was provided by the General Manager, Corporate Services and Chief Executive Officer.

Move into Closed Session

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Jim Madden:

That in accordance with section 254J(3)(g) of the Local Government Regulation 2012, the meeting move into closed session to discuss progress on the proposed lease to Swifts Leagues Club.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

The meeting moved into closed session at 11.17 am.

Councillor Jacob Madsen left the meeting at 11.27 am.

Councillor Jacob Madsen returned to the meeting at 11.31 am.

Move into Open Session

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

That the meeting move into open session.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

The meeting moved into open session at 11.32 am.

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.16 am.

The meeting closed at 11.33 am.

Council

Meeting Agenda

19 June

2025

Doc ID No: A11641027

ITEM: 16.1

SUBJECT: CEO Organisational Performance Report for May 2025

AUTHOR: Chief Executive Officer

DATE: 29 May 2025

Executive Summary

This is a monthly report by the Chief Executive Officer focusing on a summary of organisational performance in the areas of workplace health and safety, progress in the delivery of Council’s Corporate and Operational Plans, our people and culture, financial management, capital program delivery, flood recovery, external funding, significant risks and legal matters.

This report is for the month of May 2025. The report for this period highlights current significant matters and progress on key performance indicators.

RECOMMENDATION

That the Chief Executive Officer Organisational Performance Report for the month of May 2025 be received and the contents noted.

BACKGROUND

1. Current Significant Matters

New Ipswich City Plan paves way for 100,000 homes over 20 years

Ipswich is set to remain a stronghold of housing affordability with a new plan to unlock construction of 100,000 homes over the next 20 years. The Ipswich City Plan 2025, adopted by Council, addresses housing delivery to cater for a population expected to double by 2046. The plan includes the Local Government Infrastructure Plan (LGIP) to support growth. This new planning scheme replaces a two-decade-old scheme, aiming to manage growth while preserving the city's character and quality of life. It promotes building up, not out, reducing urban sprawl and establishing homes in areas supported by transport and essential services. The plan is a living document, allowing updates to respond to changing demographic and housing trends.

Revamped centre for Goodna and surrounding residents

A revamped community centre in Goodna will provide residents with improved access to council and community-run health and wellbeing programs. The centre, previously known as Goodna Cultural and Arts Centre, has been restored and renamed following damage from the 2022 floods. Council has taken over management of the centre to seek to better cater to the community's needs. The centre will host the council's popular and affordable Active and Healthy program, offering activities such as boxing, Pilates, mobility yoga, and Zumba for various age groups.

Upgrade for Adelong Avenue at Thagoona

Ipswich's western suburbs are set to benefit from a major upgrade of Adelong Avenue in Thagoona, with Ipswich City Council selecting a preferred construction partner. Preliminary works, including vegetation clearing and relocation of utility services, have already begun. Significant improvements have been made to the roadway, including the construction of a large new culvert and major drainage upgrades to address past flooding issues. The road will be rehabilitated using foamed bitumen stabilised material, ensuring a minimum 20-year lifespan. The project is expected to be completed by the end of the year.

Love took root in Ipswich for Mothers Day

The annual Trees for Mum event, held on Sunday, 11 May 2025, brought the community together to improve waterways, discover local flora and fauna, and enjoy a day in nature. This beloved Ipswich tradition, which began in 2013, has seen thousands of native plants installed. This year, the event took place at Jack Barkley Park, North Booval, where participants helped create native habitat along Bundamba Creek. The project, funded by the Australian Government’s Urban Rivers and Catchments Program and supported by council, aimed to create an environmental legacy by improving water quality, increasing native habitat, reducing bank erosion, and restoring urban vegetation.

Young filmmakers put the Future in Focus at Ipswich film festival

The 2025 Ipswich Film Festival for Youth has been held, showcasing budding filmmakers' insights into the future of the city and beyond. Now in its 12th year, the festival encouraged young people aged 7 to 25 to tell stories based on the theme "Future in Focus" in short-film format. Filmmakers in various age groups entered categories such as documentary, animation/stop-motion, music video, and general entry. Entries were judged on storyline, editing techniques, use of effects, and alignment with the theme, with films no longer than five minutes. The festival aims to strengthen communities by supporting and nurturing future leaders in the arts.

2. Workplace Health and Safety

LGAQ LTIFR rate is calculated on a calendar year and not a 12-month rolling total which ICC uses. The physical and psycho-social safety and wellbeing of the workforce continues to be the CEO and the organisation’s first and foremost priority.

The LTSR rate equates to the number of days lost for each LTI. The State Average is the average of LTSR across the 62 local councils within the LGAQ scheme. The LGAQ rate is calculated on a calendar year and not a 12-month rolling total which ICC uses.

The IIR rate is the number of injury incidents per 100 workers. The State Average is the average of IIR across the 62 local councils within the LGAQ scheme.

3. Update on Corporate/Operational Plans

The Quarterly Performance Report for April - June 2025 (Quarter 4 period) on the 2024-2025 Operational Plan will be presented to the 28 August 2025 Council Ordinary Meeting.

The current Annual Plan and the last quarterly report are available on council’s website:

https://www.ipswich.qld.gov.au/about_council/media/corporate_publications/annual-plan

Work is in the final stages on the development of the Annual Plan for the coming financial year 2025-2026.

4. Major Key Performance Indicators

People and Culture

The total workforce for the council organisation ‘head count’ was 1614 in May 2025.

Staff turnover rate was at 10.87% in May 2025, down by 0.17% from April 2025.

For interest, but not direct comparison due to the time and calculation differential, the annual average workforce attrition rate for South-East Queensland councils for 2023 reported by the Local Government Association of Queensland was 16%.

Finance

The full financial performance report for May 2025 has been provided to the Finance and Governance Committee held on 10 June 2025.

The total net result (including capital revenue) for Ipswich City Council as of 31 May 2025 is a surplus of $173.7 million compared to the year to date (YTD) budget surplus of $135.9 million. Council’s YTD operating deficit (excluding capital revenue) is $5.2 million compared to the budgeted YTD deficit of $5.7 million. The favourable result is driven by greater fees and charges revenue received than budget, greater contribution revenue, and lower spending on material and services. These gains are partially offset by higher employee expenses and higher depreciation expense. As the end of financial year approaches, it is likely that materials and services expenses will remain underbudget, and employee expenses and depreciation will remain over budget. In addition, further unbudgeted expenses may be recognised as accounting adjustments are processed. These accounting adjustments will unfavourably impact the operating surplus.

Capital expenditure (excluding flood buy back and disaster recovery) is $15.7 million below the YTD budget. This is partly due to delays in the delivery of the asset rehabilitation and the timing of the activation of the Nicholas Street Precinct.

Capital Delivery Program 2024-2025

As reported in the Capital Program Delivery Report to the Infrastructure, Planning and Assets Committee it was another solid month of progress for the capital delivery program in May with expenditure of $10.6 million and a YTD expenditure of $85 million.

As reflected by the expenditure, most projects are on track for completion with the final forecast within 5% of the annual budget.

5. Risk and Compliance Update

Corporate Risk Register

Council’s corporate risk register is reviewed every two months at the Executive Leadership Team (ELT) Risk Committee meeting, with a full review every February and August. Council’s updated corporate risk register was presented to the Audit and Risk Management

Committee meeting held on 14 May 2025, with amendments agreed to, areas of responsibility, key mitigations, action plans and milestone progress.

Council’s corporate risk register and risk trends in these risks are reported through Council’s Audit and Risk Management Committee (ARMC) which is held every quarter. The corporate risk register and risk trends in these risks are also circulated to all Councillors on a quarterly basis.

Council continues to seek to actively manage and mitigate its corporate risks.

Legal Matters

An overview of all active court proceedings is provided in a confidential attachment to this report.

Matters that are not the subject of court proceedings will be considered for addition to the report where:

• they concern subject matter of significant public interest/concern; and/or

• where their outcome may present significant financial value/impact for Council; and/or

• where their outcome may set an important precedent for Council.

Generally significant non-court matters will only be reported where they are the subject of dispute and management of that dispute is being administered by Legal Services (as opposed to where Legal Services’ involvement is ad-hoc or limited to the provision of internal advice), or where they concern a significant project for Council. The detail reported in respect of each matter listed has been provided with privacy, confidentiality, and legal professional privilege (and the requirement to maintain same) in mind.

6. Current Consultation Matters

The following community engagement projects are included on Shape your Ipswich, the digital engagement platform that uses a range of digital techniques to connect with the community and promote consultation events. https://shapeyouripswich.com.au/

Engagement data is indicative as consultation period is based on Shape Your Ipswich (SYI) data.

Description of metrics used:

· Contributors – The unique number of Visitors who have left feedback or contributions. Contributors is a unique value, and a Contributor who makes more than one contribution is only counted as a single Contributor.

· Visitors – Visitors is a unique user. A single visitor may make more than one visit to the site, but it is only counted once. A Visitor is not necessarily a single person, but rather a single browsing session that stores a user’s technical information. IP addresses are used to determine unique Visitors.

Engagement projects open on Shape Your Ipswich (May 2025):

Project Name

Project Lead (Council Department)

Purpose of engagement

Resource Recovery Experience

Environment and Sustainability Department

Council, in partnership with the Queensland Government, is working to drive behaviour change and improve community-wide resource recovery in line with the Resource Recovery Strategy. To assess the strategy’s impact so far, council sought community feedback on current recycling experiences and ideas for better promoting correct use of recycling services. Opened 1 April 2025 and closed 9 May 2025.

SYI statistics as 31 May 2025:

· 974 SYI contributors

· 2,793 SYI visitors

Ipswich Libraries Survey

Community, Cultural and Economic Development Department

Ipswich Libraries continues to seek community feedback through its annual survey to ensure services remain responsive, inclusive, and future-focused. This engagement provides an opportunity for residents to share their experiences and insights to help shape library programs, collections, spaces, and services. Consultation opened 12 May 2025 and will close 15 June 2025.

SYI statistics as at 31 May 2025:

· 658 SYI contributors

· 1,703 SYI visitors

Springview Estate (Information page)

Planning and Regulatory Services Department

To provide information on Springview Estate, a staged, mixed-use development in the Springfield area. Opened 31 May 2024.

SYI statistics as at 31 May 2025:

· 0 SYI contributors (information page only)

· 1,241 SYI visitors

Ripley Road & Fischer Road Upgrade

Asset and Infrastructure Services Department

Informing the community on planned works at Ripley Road and Fischer Road. Consultation opened 23 January 2024 and will remain open until all work is completed.

SYI statistics as at 31 May 2025:

· 16 SYI contributors

· 3,591 SYI visitors

Character Place Nomination (Information page)

Planning and Regulatory Services Department

To seek nominations from the community on historical character places as part of the Planning Scheme. Project opened 27 February 2023 and will remain open.

SYI statistics as at 31 May 2025:

· 7 SYI contributors

· 745 SYI visitors

Ipswich Youth Advisory Committee (IYAC) – closed member page

(Communications hub)

Community, Cultural and Economic Development Department

The communications and engagement ‘hub’ for IYAC members. This page is continually updated on projects that IYAC members can be involved in. Project opened on 31 January 2024 and will remain open.

SYI statistics as at 31 May 2025:

· 62 SYI contributors

· 169 SYI visitors

Community Panel

Community, Cultural and Economic Development Department

Council’s community engagement program for future-focused policy, strategy, projects and plans. Project opened 20 December 2021 and will remain open.

SYI statistics as at 31 May 2025:

· 272 SYI contributors

· 26,780 SYI visitors

Community Panel – closed member page

Community, Cultural and Economic Development Department

The communications and engagement ‘hub’ for the community panel. This page is continually updated with updates on projects the panel has been involved in. Project opened 22 March 2022 and remains open.

SYI statistics as at 31 May 2025:

· 108 SYI contributors

· 222 SYI visitors

· 237 community panel members

Creative Industries

Community, Cultural and Economic Development Department

Engagement on Creative Industries programs under the Arts and Cultural Strategy. Main project page Creative Industries opened on 14 April 2023 and will remain open.

Creative Industries main page activities SYI statistics as at 31 May 2025:

· Play a Part – how you see council supporting the Creative Industries:

o 11 SYI contributors

Project subpages currently open and SYI statistics as at 31 May 2025:

· ARTiculate activities:

o 53 SYI contributors – The skills I want to learn the most – opened 20 April 2023

o 26 SYI contributors – Want to learn something else – opened 24 April 2023

The data shown below relates to all projects and subpages connected to Creative Industries.

SYI statistics as at 31 May 2025:

· 369 SYI contributors

· 38,856 SYI visitors

Ipswich Central

Community, Cultural and Economic Development Department

Ipswich Central Revitalisation projects, communications, information sharing and public events. Main project page Ipswich Central opened on 28 November 2019 and will remain open.

Project page currently open and SYI statistics as at 31 May 2025:

· Placemaking in Action

o 2 SYI contributors

Project subpage currently open and SYI statistics as at 31 May 2025:

· Light up Ipswich Central – subpage project opened 21 August 2023

o 8 SYI contributors

· Out and About (event page) – subpage project opened 1 April 2022

o 15 SYI contributors (1 events shared in May)

· Green Walkable Streets – Have you seen the new scramble crossing? – subpage project opened 29 November 2022

o 4 SYI contributors

The data shown below relates to all project and subpages connected to Ipswich Central.

SYI statistics as at 31 May 2025:

· 881 SYI contributors

· 29,487 SYI visitors

Engagement projects (new) that may open in the month of June 2025:

Project Name	Project Lead (Council Department)	Purpose of engagement
Strategic Regulation Project – targeted consultation	Corporate Services Department	The Strategic Regulation Project aims to provide a strategic framework for council to manage regulation in a contemporary and flexible way but also ensure it is prudent in terms of risk and financially for how it delivers that service to the community. Council is seeking feedback from targeted groups on the first step which involves updating our Compliance and Enforcement Policy.
Western Growth Corridor	Planning and Regulatory Services Department	Council aims to engage the community to gather input and feedback from residents, businesses, and stakeholders to inform the draft Western Corridor Structure Plan.

Engagement project updates May 2025:

Project Name	Project Lead (Council Department)	Purpose of engagement
Strategic Regulation Project (Information page)	Corporate Services Department	The Strategic Regulation Project aims to establish a strategic framework for council to manage regulation in a modern and adaptable manner while ensuring risk management and financial efficiency in delivering services to the community. While this page is currently information only, community consultation will commence in mid-late 2025. The timeline has been updated. SYI statistics as at 31 May 2025: · 0 SYI contributors · 158 SYI visitors
Ti Tree Bioenergy Experience	Environment and Sustainability Department	The Ti Tree Bioenergy Experience seeks contributions for local environmental improvements; community members can propose eligible projects, which are assessed biannually and, if approved, implemented by the council to address social and environmental impacts associated with the facility. Updated assessment criteria and submission form added to the page. SYI statistics as at 31 May 2025: · 39 SYI contributors · 1,627 SYI visitors
Resource Recovery Experience	Environment and Sustainability Department	Council, in partnership with the Queensland Government, is working to drive behaviour change and improve community-wide resource recovery in line with the Resource Recovery Strategy. To assess the strategy’s impact so far, council is seeking community feedback on current recycling experiences and ideas for better promoting correct use of recycling services. Opened 1 April 2025 and closed 9 May 2025. Project page updated to reflect engagement activities for the project have closed. SYI statistics as at 31 May 2025: · 974 SYI contributors · 2,793 SYI visitors
New Ipswich Planning Scheme	Planning and Regulatory Services Department	Project opened 16 September 2019. Public consultation undertaken between 15 May 2023 and 16 July 2023. Page updated to inform the community that council resolved to adopt the new planning scheme and new LGIP which will take effect on 1 July 2025. SYI statistics as at 31 May 2025: · 404 SYI contributors · 53,363 SYI visitors
Local Government Infrastructure Plan (LGIP)	Planning and Regulatory Services Department	Project opened on 28 March 2023 and sought feedback from the community on the draft LGIP between 12 June and 25 July 2023. Page updated to inform the community that council resolved to adopt the new planning scheme and new LGIP which will take effect on 1 July 2025. SYI statistics as at 31 May 2025: · 23 SYI contributors · 7,717 SYI visitors
Southern Resource Recovery Centre	Environment and Sustainability Department	Project opened on 28 August 2023 and sought feedback from the community between 28 August and 6 November 2023. Update made to the page to inform the community project completion dates have been delayed. SYI statistics as at 31 May 2025: · 57 SYI contributors · 1,812 SYI visitors
Creative Industries	Community, Cultural and Economic Development Department	Engagement on Creative Industries programs under the Arts and Cultural Strategy. Main project page Creative Industries opened on 14 April 2023 and will remain open. Project subpage updates as at 31 May 2025: · Regional Arts Development Fund: o The subpage has been updated to share that successful artists have been notified of their appointment. · Public Art Commissions: o The subpage has been updated to share that successful applicants have been notified. The data shown below relates to all projects and subpages connected to Creative Industries. SYI statistics as at 31 May 2025: · 369 SYI contributors · 38,856 SYI visitors
Ipswich Central	Community, Cultural and Economic Development Department	Ipswich Central Revitalisation projects, communications, information sharing and public events. Main project page Ipswich Central opened on 28 November 2019 and will remain open. Project subpage updates as at 31 May 2025: · Linger a Bit Longer has been updated to share that successful applicants have been notified. The data shown below relates to all project and subpages connected to Ipswich Central. SYI statistics as at 31 May 2025: · 881 SYI contributors · 29,487 SYI visitors

7. External Funding

Council utilises grant funding from various external sources, primarily Federal and State Government, to assist with the delivery of many projects and services across the organisation. These include operational programs from community development, libraries and sports, through to capital funding to assist with infrastructure projects delivery.

Council can also utilise grant funding to partner with external organisations building partnerships where the project outcomes align with Council's strategic goals.

The below information summarises information related to:

· external funding revenue received by Council;

· any funding decisions received during May 2025;

· applications that have been submitted and are awaiting a decision;

· applications being prepared for submission to a funding body; and

· the grant opportunities suitable for local governments to apply.

Council’s External Funding Team works closely with our Capital Program Delivery Branch and other key stakeholders within council to identify opportunities and the management of successful applications between council and the funding body.

Grant Revenue as at 31 May 2025

Funding Type	Total number of Grant projects	Current Total External Funding Approved	Total Cost of Grant funded project/s (inc. Council & other Contributions)
State Government	54	$41,275,764	$80,772,574
Federal Government	21	$39,402,088	$69,277,735
Joint Funded (State/Federal)	17	$28,680,737	$31,723,793
Other	3	$430,000	$1,237,500
Total	95	$109,788,590	$183,011,603

Grant Decisions received

Grant Project	Successful/ Unsuccessful	Total Grant Funding	Total Project Cost
All In! – Active Australia Innovation Challenge Grant	Successful	$30,000	$30,000
Illegal Dumping Partnership Round 2A/B Extension	Successful	$90,000	$90,000
Goodna SES Gate Upgrade	Successful	$86,263	$86,263
Ipswich SES Replacement Shed	Successful	$90,421	$90,421
Marburg Roller Door Upgrades	Unsuccessful	0	$7,212
Rosewood Roller Door Upgrades	Unsuccessful	0	$7,212

Grant Applications submitted and awaiting outcome

Grant Program	Project Name	Requested Grant Amount	Total est. Project Cost
Age-friendly Community Development Program 2025	Age Defiers Program	$39,900	$58,600
Growing Gigs Fund Round 2	Mixtape Sessions 2	$10,000	$10,000
Public Art Initiatives	Holding Time – D’Arcy Doyle Place	$506,340	$506,340
Public Art Initiatives	Pollen Pods - Bremervale Park, Raceview	$303,660	$303,660
Residential Activation Fund	Fischer Road	$15,768,000	$18,444,725
Residential Activation Fund	Ripley Road (Stage 2)	$57,574,113	$88,357,588
Scheme Supply Fund	Eastern Corridor Housing Supply and Place Plan	$200,000	$400,000
Strong and Resilient Communities (SARC) - Inclusive Communities Round 4 Grants	Urban Canvas	$358,200	$358,200
Urban Precincts & Partnerships Program - Stream 1	Green Energy Precinct	$550,000	$550,000

Unsubmitted Applications Currently in Progress

These applications have been internally identified and endorsed that are currently in development as at end of May 2025, pending submission. Requested funding and total project costs will be advised in future reports.

Grant Program	Proposed Project	Application due date
Disaster Recovery Funding Arrangements (DRFA)	Counter Disaster Operations – TC Alfred	30 September 2025
Disaster Recovery Funding Arrangements (DRFA)	Reconstruction of Essential Public Assets	28 February 2026
Disaster Recovery Funding Arrangements (DRFA)	TC Alfred Clean-up	30 June 2025
Community Sustainability Action grants - Round Nine - Heritage Conservation	Marburg Heritage Precinct Conservation Management Plan	11 June 2025

Grant Opportunities Communicated to the Organisation

The programs are communicated to council by the funding body or identified by council’s External Funding team. This information is shared across stakeholders in council for consideration.

Grant Program

Funding Entity

(Fed/State/Other)

Closing Date

Celebrating Multicultural Queensland Grants Program

State

30 June 2025

Secure Communities Partnership Program

State

11 July 2025

9. Council Resolutions

Number of resolutions finalised since last report on 21 May 2025: 27

Number of resolutions in progress as of 12 June 2025: 97

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers

1.	Actions report as at 12 June 2025 ⇩

	CONFIDENTIAL
2.	Legal Services Confidential Attachment for CEO Organisation Performance Report for May 2025

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	Act/Decision being made is detailed in the recommendations within this report
(b) What human rights are affected?	The parties involved are companies/corporations and the subject matter of the proposed engagement, act or decision being assessed will not affect human rights and further consideration is unnecessary
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	The report recommends Council to enter into a contract with the supplier listed in Attachment 1 for the reconstruction works along Riverlink and beneath Bradfield Bridge.
(b) What human rights are affected?	No Human rights are affected by this decision. This is because the tenders are all companies. Further, the subject matter of the contract will not impact on the human rights of any third parties.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

1.	Petition submission for maintenance of Bremervale Park ⇩
2.	Petition signatories and comments ⇩

	CONFIDENTIAL
1.	5688 Recommendation to Award - Arboriculture Services - Approved