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Council Meeting Agenda |
28 January 2025 |
This matter has been determined to be of a significant nature and approval has been given to refer this report to the Council as a supplementary item.
ITEM: 16.7
SUBJECT: Procurement - SEQ City Deal Public Art Initiatives - Expression of Interest
AUTHOR: Coordinator, Creative Industries Development
DATE: 13 January 2025
Executive Summary
This is a report concerning a proposed Expression of Interest for the procurement of local artists, professional artists, public art consultants, designers and artist groups to design and deliver public art concepts. Approved concepts will be submitted for funding as part of the South East Queensland (SEQ) City Deal Public Art Initiatives program.
A. That pursuant to Section 228(3)(a) of the Local Government Regulation 2012 (Regulation), Council resolve that it would be in the public interest to invite expressions of interest before inviting written tenders forthe provision of the design and creation of public art concepts located in d’Arcy Doyle Place (Art Gallery Forecourt), Riverheart Parkland, Bremervale Park and Tallegalla Cemetery.
B. That pursuant to Section 228(3)(b) of the Regulation, Council’s reasons for making such resolution are that:
(i) it will allow Council to identify parties with serious interest and ability, without putting all parties to the expense of submitting full tender responses at this early stage of the project;
(ii) it will allow artists to develop their own design concept for the public artwork;
(iii) it will allow Council to shortlist artists whose previous work and experience is suitable for the projects without putting all parties through the expense of submitting full tender responses; and
(iv) it will save council the expense of running a request for tender and evaluating it at this early stage of the project.
RELATED PARTIES
There are no related parties at this stage.
There are no declared conflicts of interest at this stage.
ifuture Theme
Safe, Inclusive and Creative
Purpose of Report/Background
Background of SEQ City Deal Public Art Initiative:
· SEQ City Deal Public Art Initiative (The Initiative) provided at attachment 1, is a commitment under the $1.8billion SEQ City Deal between the Australian Government, Queensland Government and the Council of Mayors (SEQ).
· A $10million pool was committed to The Initiative to be shared amongst all councils.
· Ipswich City Council has been allocated $810,000 in funding to deliver public art projects.
· To receive the funding Ipswich City Council must submit full concept designs for each public art project which will be assessed for eligibility by the 30 May, 2025.
Council would like to engage the community and invite local artists, professional artists, public art consultants, designers, and artist groups to submit proposals for projects through an Expression of Interest process.
An EOI process will achieve the following outcomes:
· Compliance with the Sound Contracting Principles and section 228 of the Local Government Regulation (QLD) 2012;
· Allow Council to engage with the local community and shortlist artists and engage on design concepts which best meet the objectives of the project; and
· Provide Council with the opportunity to work with one or multiple shortlisted artists and/or design concepts and develop a specification which can be used for the Request for Tender (RFT) process and subsequent commissioning of the public artwork.
Four locations for public art have been shortlisted to include in the EOI. These locations adhere to the SEQ City Deal guidelines, meet the objectives of the fund, and consider financial benefits that will enhance existing projects that have already undergone community consultation and planning.
The four locations are:
1. d’Arcy Doyle Place – Cultural Heart project
2. Riverheart Parkland – adaptive reuse of decommissioned fountain
3. Bremervale Park, ephemeral wetlands
4. Tallegalla Cemetery upgrade and future garden project
Attachment 2 provides details for the artist brief for each project and the benefits of the project.
Although approval is being sought for four projects to proceed to an Expression of Interest, the allocated funding from the SEQ City Deal may only cover one or two projects. This expanded EOI process will ensure the selection of the best projects and provide additional concepts that can be used for future grant opportunities.
Given the necessary time and space required for artists to develop their concepts, a constrained timeline must be adhered to, as detailed in the table below.
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Date |
Task Due |
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Tuesday 28 January |
Council Meeting for EOI approval |
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Monday 3 February |
Expression of Interest opens for applications |
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Thursday 27 February |
Expression of Interest closes |
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Friday 28 February |
Assessment of Expression of Interests commences |
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Wednesday 5 March |
3 applications per project are shortlisted and circulated with Mayor and Councillors |
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Friday 7 March |
Shortlisted artists notified and provided $2,000 to create full concept |
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Monday 28 April |
Final concepts to be received |
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Wednesday 7 May |
Preferred concepts recommended by the Ipswich Public Art Advisory Group communicated with Mayor and Councillors |
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Friday 9 May |
Artists notified of successful selection for progression to application |
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Thursday 29 May |
Submission draft to be completed |
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Friday 30 May |
SEQ City Deal Public Art Initiatives Close |
Legal IMPLICATIONS
This report and its recommendations are consistent with the following legislative provisions:
Local Government Act 2009
Local Government Regulation 2012
policy implications
The matter of this report is consistent with the Procurement Policy. No other policies have been identified that would be impacted.
RISK MANAGEMENT IMPLICATIONS
Not approving an EOI process may put at risk Ipswich City Council receiving funding for the SEQ City Deal Public Art initiatives due to constrained timelines.
Financial/RESOURCE IMPLICATIONS
Ipswich City Council has been allocated $810,000 through the SEQ City Deal Public Art Initiatives. The fund allows for the hiring of a consultant to support delivery of the project.
$20,000 will be allocated from Creative Industries to fund final concept development of projects.
COMMUNITY and OTHER CONSULTATION
There is on-going engagement with local and Australia wide creatives through the Ipswich Art Gallery and Creative Industries networks. The ARTiculate workshop series has significantly supported local artists with capacity building to help improve their skillset when applying for opportunities with council.
In addition, during engagement at the 2023 Creators of Ipswich Summit community feedback was received about the desire to see public art included more prominently in Ipswich City Council capital projects.
Further community consultation will occur during the EOI phase of the process, council intends to engage the local artistic community by utilising its existing database for email campaigns, social media and conducting information sessions. Support will also be offered to emerging artists with their application.
Publications considered for advertising/promoting the EOI process include:
- Ipswich First
- Ipswich Local Newspapers (Ipswich News Today, Queensland Times, Local Ipswich News)
- West Bremer radio
- ArtsHub website
- Museum and Galleries Queensland
- Museum and Galleries New South Wales
Internal consultation has occurred with:
- Ipswich Art Gallery
- Capital Delivery Branch
- Natural Environment and Land Management
- Open Space and Facilities
- Economic Development
- Planning and Regulatory Services
An Ipswich Public Art Advisory Group (IPAAG) is being recruited throughout February and March. This group of subject matter experts will provide recommendations on the best project/s to proceed with, based on their experience and community sentiment. The shortlisted artists and the recommended project/s from the IPAAG will be circulated with the Mayor and Councillors prior to notification to artists.
Conclusion
In conclusion, it is requested that Council resolve to approve the EOI approach for seeking concept designs for public art initiatives that comply with the SEQ City Deal Public Art Initiatives guidelines.
HUMAN RIGHTS IMPLICATIONS
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HUMAN RIGHTS IMPACTS |
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OTHER DECISION |
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(a) What is the Act/Decision being made? |
The recommendation seeks approval to seek out expressions of interest.
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(b) What human rights are affected? |
No human rights are affected by this decision.
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(c) How are the human rights limited? |
Not applicable
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(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable? |
Not applicable
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(e) Conclusion |
The decision is consistent with human rights. |
Attachments and Confidential Background Papers
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1. |
Applicant Guidelines - South East Queensland City Deal
Public Art Initiatives ⇩ |
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2. |
Shortlist locations SEQ Public Art initiatives ⇩ |
Courtney Strow
Coordinator, Creative Industries Development
I concur with the recommendations contained in this report.
Claire Sourgnes
Director, Ipswich Art Gallery
I concur with the recommendations contained in this report.
Tim Steinhardt
Goods and Services Category Manager
I concur with the recommendations contained in this report.
Don Stewart
Manager, Community and Cultural Services
I concur with the recommendations contained in this report.
Ben Pole
General Manager, Community, Cultural and Economic Development
“Together, we proudly enhance the quality of life for our community”
