Council

Meeting Agenda

12 December

2024

Unconfirmed Minutes of Council Ordinary Meeting

28 November 2024

Held in the Council Chambers, Administration Building

1 Nicholas Street, Ipswich

The meeting commenced at 9.02 am

1. Attendance At Commencement

Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Pye Augustine, Deputy Mayor Nicole Jonic, Paul Tully, Marnie Doyle, Andrew Antoniolli, David Martin and Jim Madden

2. Welcome to Country or Acknowledgement of Country

Mayor Teresa Harding delivered the Acknowledgement of Country

3. Opening Prayer

Pastor Matt Anstey – Kruger Parade Baptist Church

4. Apologies and Leave of Absence

Nil

5. Condolences

Nil

6. tRIBUTES

Nil

7. PresentATion OF Petitions

7.1

Goodna Dog Park Proposal in 25 Mill Street, Goodna

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That the petition be received and referred to the relevant council department for investigation and a report back to the relevant council/committee meeting.

Mayor Teresa Harding proposed the following additional Recommendation:

B. That Warren Park in Alice Street, Goodna be included as part of the review.

The seconder of the original motion agreed to the proposed addition.

Councillor Antoniolli sought clarification in relation to the wording in Recommendation A - “relevant council/committee meeting” and whether the wording should state either council or committee.

The committee agreed that the word council should be removed.

The mover and seconder of the proposed motion agreed.

Resolution C2024/09/349

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

A. That the petition be received and referred to the relevant council department for investigation and a report back to the relevant committee meeting.

B. That Warren Park in Alice Street, Goodna be included as part of the review.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

8. PresentATions and Deputations

Nil

9. Public Participation

Nil

10. Matters of Public Interest

Nil

11. Declarations of Interest in matters on the agenda

Nil

12. Confirmation of Minutes

12.1

Confirmation of Minutes of Ordinary Meeting

Resolution C2024/09/350

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the Minutes of the Ordinary Meeting held on 24 October 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

13. mayoral Minute

Nil

14. Business Outstanding – iNCLUDING cONDUCT mATTERS AND Matters Lying on the Table to be Dealt With

Nil

15. Reception and Consideration of Committee Reports

15.1

Report of Infrastructure, Planning and Assets Committee No. 2024(06) of 14 November 2024

Resolution C2024/09/351

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Paul Tully:

That Council adopt the recommendations of the Infrastructure, Planning and Assets Committee
No. 2024(06) of 14 November 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee – Item 1

Capital Investment in Provisional Projects Policy - Proposed Amendments

Resolution C2024/09/352(IPAAC)

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Paul Tully:

That the matter be deferred until the February Infrastructure, Planning and Assets Committee meeting.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee - Item 2

Confirmation of Minutes of the Infrastructure, Planning and Assets Committee No. 2024(05) of 15 October 2024

Resolution C2024/09/353

Moved by Councillor Jacob Madsen:

Seconded by Councillor Pye Augustine:

That the minutes of the Infrastructure, Planning and Assets Committee held on 15 October 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee – Item 3

iGO Parking Action Plan

Resolution C2024/09/354(IPAAC)

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Paul Tully:

A. That the iGO Parking Action Plan and Summary Report – as detailed in Attachments 1 and 2 of the report by the Senior Transport Planner dated
9 October 2024, be adopted.

B. That the outcomes and key messages of the iGO Parking Action Plan be communicated to the community.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee – Item 4

Asset and Infrastructure Services Department Capital Delivery Report September 2024

Resolution C2024/09/355(IPAAC)

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Paul Tully:

That the report on capital delivery by the Asset and Infrastructure Services Department for the month of September 2024 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee – Item 5

Exercise of Delegation Report

Resolution C2024/09/356(IPAAC)

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Paul Tully:

That the Exercise of Delegation report for the period 26 September 2024 to 29 October 2024 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee – Item 6

Planning and Environment Court Action Status Report

Resolution C2024/09/357(IPAAC)

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Paul Tully:

That the Planning and Environment Court Action status report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee - Item 7

MEMBERSHIP OF INFRASTRUCTURE, PLANNING AND aSSETS COMMITTEE

Resolution C2024/09/358

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Paul Tully:

That pursuant to section 7 of the Ipswich City Council Terms of Reference, Councillor David Martin be appointed as a member of the Infrastructure, Planning and Assets Committee.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

15.2

Report of Finance and Governance Committee No. 2024(06) of 14 November 2024

Resolution C2024/09/359

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

That Council adopt the recommendations of the Finance and Governance Committee No. 2024(06) of 14 November 2024 with the exception of Item 8.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee - Item 1

Confirmation of Minutes of the Finance and Governance Committee No. 2024(05) of 15 October 2024

Resolution C2024/09/360

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

That the minutes of the Finance and Governance Committee held on 15 October 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 2

Proposed acquisition of land and easement for INF04680 - Lowry Lane and Colvin Street Drainage Rehabilitation

Resolution C2024/09/361(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

A. That Council resolve to acquire part of land located at 1 Colvin Street, North Ipswich, more particularly described as part of Lot 3 on RP3174 (Council file reference 6225), for road purpose.

B. That the method of acquiring part of Lot 3 on RP3174 will be as a purchase by agreement with the affected person/s pursuant to the Property Law Act 1974.

C. That Council resolve to acquire an easement over part of land located at
6 Colvin Street, North Ipswich, more particularly described as part of Lot 254 on SL11757 (Council file reference 6241), for drainage purpose.

D. That the method of acquiring the easement over part of Lot 254 on SL11757 will be by agreement and pursuant to the Property Law Act 1974.

E. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 3

Proposal to Acquire Property Located at South Ripley with Enviroplan Levy Funds

Resolution C2024/09/362(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

A. That Council resolve to acquire the property listed in Confidential Attachment 1 for the purpose of the Ipswich Enviroplan Program.

B. That the method of acquisition shall be as a purchase by agreement with the affected person/s pursuant to the Property Law Act 1974.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

D. That Council be kept informed as to the progress and outcome of the acquisition.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 4

Boundary Anomalies Between Ipswich City Council and Somerset Regional Council

Resolution C2024/09/363(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

A. That Council resolve to support an application by Somerset Regional Council to the Minister for Housing, Local Government, Planning and Public Works and to the Local Government Change Commission to have included 76 Postmans Track, Marburg, more particularly described as Lot 20 on SP344163, in its entirety, in Somerset Regional Council boundary and excluded from Ipswich City Council boundary.

B. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take action in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 5

Increased spending on arboriculture panel arrangements

Resolution C2024/09/364(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

A. That Council approve an increase in expenditure for the provision of Arboriculture Services with the suppliers listed below from $7,510,000.00 to $10,300,000.00 excluding GST for the contracted period to January 2025. This constitutes an increase of $2,790,000.00 excluding GST.

(i) Contracts 14985 Arboriculture Services

· Bush Born Enterprises Pty Ltd as the trustee for The Bush Bourne Unit Trust trading as Australian Tree Services

· PowerClear Pty Ltd

· Heritage Tree Services Pty Ltd ATF Rowan Family Trust

· River City Garden & Lawn Pty Ltd

· Savco Vegetation Services Pty Ltd

· Benjamin Young Family Trust t/a Arbor Australis Consulting Pty. Ltd

(ii) to reduce the remaining final extension option of all contracts from one (1) year, to near six (6) months (25 January 2025 to
30 June 2025)

(iii) and to amend the estimated purchase price of all contracts from $7,510,000.00 excluding GST to approximately $10,300,000.00 excluding GST combined, over the entire term (amended terms per A(ii) above).

B. That Council enter into a deed of variation with the Suppliers to appropriately amend the existing contractual arrangements.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 6

Consistency Review: Local Laws and the New Planning Scheme

Resolution C2024/09/365(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

That the report be referred to the Regulation Advisory Committee for consideration.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 7

CEO Performance Appraisal FY2024

Resolution C2024/09/366(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

A. That the CEO Performance Review Report FY2024 be noted.

B. That Council approve the variation to the CEO’s Employment Contract.

C. That the Mayor be authorised to execute the Employment Contract Variation Agreement on behalf of Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 8

Investigation Policy

Recommendation

A. That Council repeal the existing Investigations Policy as detailed in Attachment 1.

B. That Council adopt the revised Investigation Policy as detailed in Attachment 2 subject to any amendments to be considered at the next Council meeting.

Councillor Paul Tully proposed the following amendment to Recommendation B:

B. That Council adopt the revised Investigation Policy as circulated to all Councillors and the Committee Clerk subject to adding the following words at the end of the 3rd paragraph of Section 15.2:

“Until the Council approves such panel by resolution, the Chief Executive Officer may engage an investigator from an appropriate panel established by Local Buy.”

Resolution C2024/09/367(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Jim Madden:

A. That Council repeal the existing Investigations Policy as detailed in Attachment 1.

B. That Council adopt the revised Investigation Policy as circulated to all Councillors and the Committee Clerk subject to adding the following words at the end of the 3rd paragraph of Section 15.2:

“Until the Council approves such panel by resolution, the Chief Executive Officer may engage an investigator from an appropriate panel established by Local Buy.”

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Doyle (Abstain)

Madsen

Augustine

Jonic

Tully

Antoniolli

Martin

Madden

The motion was put and carried.

Attachments

1. Updated Investigation Policy - track changes

2. Updated Investigation Policy - clean copy

Finance and Governance Committee – Item 9

Monthly Financial Performance Report - October 2024

Resolution C2024/09/368(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

That the report on Council’s financial performance for the period ending 31 October 2024, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 10

Queensland Audit Office 2024 Final Audit Report

Resolution C2024/09/369(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

That the 2023-2024 final management report Ipswich City Council, as detailed in Attachment 1, be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

15.3

Report of Community and Sport Committee No. 2024(06) of 14 November 2024

Resolution C2024/09/370

Moved by Councillor Jacob Madsen:

Seconded by Councillor Pye Augustine:

That Council adopt the recommendations of the Community and Sport Committee No. 2024(06) of
14 November 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Community and Sport Committee - Item 1

Confirmation of Minutes of the Community and Sport Committee
No. 2024(05) of 15 October 2024

Resolution C2024/09/371

Moved by Councillor Jacob Madsen:

Seconded by Councillor Pye Augustine:

That the minutes of the Community and Sport Committee held on 15 October 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Community and Sport Committee – Item 2

Customer Services Report Card - 01 August 2023 to 31 July 2024

Resolution C2024/09/372(CASCC)

Moved by Councillor Jacob Madsen:

Seconded by Councillor Pye Augustine:

That the Customer Services Report Card 1 August 2023 to 31 July 2024 be received and the contents be noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Community and Sport Committee – Item 3

2024 Active Kids Program

Resolution C2024/09/373(CASCC)

Moved by Councillor Jacob Madsen:

Seconded by Councillor Pye Augustine:

That the report concerning the Ipswich City Council 2024 Active Kids Program be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Community and Sport Committee - Item 4 - Membership of Community and Sport Committee

Resolution C2024/09/374

Moved by Councillor Jacob Madsen:

Seconded by Councillor Pye Augustine:

That pursuant to section 7 of the Ipswich City Council Terms of Reference, Councillor David Martin be appointed as a member of the Community and Sports Committee.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

15.4

Report of Economic and Cultural Development Committee No. 2024(06) of 14 November 2024

Resolution C2024/09/375

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That Council adopt the recommendations of the Economic and Cultural Development Committee
No. 2024(06) of 14 November 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Economic and Cultural Development Committee - Item 1

Confirmation of Minutes of the Economic and Cultural Development Committee No. 2024(05) of 15 October 2024

Resolution C2024/09/376

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That the minutes of the Economic and Cultural Development Committee held on 15 October 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Economic and Cultural Development Committee – Item 2

Report - Advocacy Advisory Committee No. 2024(02) of 3 October 2024

Resolution C2024/09/377(EACDC)

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That Council adopt the recommendations of the Advocacy Advisory Committee No. 2024(02) of 3 October 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Economic and Cultural Development Committee – Item 3

Greater Springfield Chamber of Commerce Partnership Agreement FY2024-2025 and FY2025-2026

Resolution C2024/09/378(EACDC)

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That Council approve the partnership with the Greater Springfield Chamber of Commerce for the FY2024-2025 and FY2025-2026 at $20,000 plus GST per annum.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Economic and Cultural Development Committee – Item 4

Ipswich Central Revitalisation - Six monthly Report - November 2024

Resolution C2024/09/379(EACDC)

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That the report concerning the Ipswich Central Revitalisation progress since June 2024 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Economic and Cultural Development Committee – Item 5

Nicholas Street Precinct - November Nicholas Street Precinct Project Control Group

Resolution C2024/09/380(EACDC)

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That the November 2024 Nicholas Street Precinct Project Control Group Report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Economic and Cultural Development Committee - Item 6 - Membership of Economic and Cultural Development Committee

Resolution C2024/09/381

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That pursuant to section 7 of the Ipswich City Council Terms of Reference, Councillor David Martin be appointed as a member of the Economic and Cultural Development Committee.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Adjourn Meeting

Resolution C2024/09/382

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the meeting be adjourned at 10.04 am to reconvene at 10.34 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

The meeting reconvened at 10.34 am.

15.5

Report of Environment and Sustainability Committee No. 2024(06) of 14 November 2024

Resolution C2024/09/383

Moved by Councillor Jim Madden:

Seconded by Councillor Andrew Antoniolli:

That Council adopt the recommendations of the Environment and Sustainability Committee
No. 2024(06) of 14 November 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Environment and Sustainability Committee – Item 1

Response to Notice of Motion - Southern Resource Recovery Centre ancillary services

Resolution C2024/09/384(ESC)

Moved by Councillor Jim Madden:

Seconded by Councillor Andrew Antoniolli:

That the response to the Notice of Motion in relation to the Southern Resource Recovery Centre Ancillary Services be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Environment and Sustainability Committee - Item 2

Confirmation of Minutes of the Environment and Sustainability Committee No. 2024(05) of 15 October 2024

Resolution C2024/09/385

Moved by Councillor Jim Madden:

Seconded by Councillor Andrew Antoniolli:

That the minutes of the Environment and Sustainability Committee held on 15 October 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Environment and Sustainability Committee – Item 3

Little Liverpool Range Initiative Progress Report

Resolution C2024/09/386(ESC)

Moved by Councillor Jim Madden:

Seconded by Councillor Andrew Antoniolli:

That the report in relation to the Little Liverpool Range Initiative Progress Report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

Environment and Sustainability Committee – Item 4

Community disaster risk awareness education

Resolution C2024/09/387(ESC)

Moved by Councillor Jim Madden:

Seconded by Councillor Andrew Antoniolli:

That the report on Community Disaster Risk Awareness Education be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried by block resolve.

16. Officers’ Reports

16.1

CEO Organisational Performance Report for October 2024

Resolution C2024/09/388

Moved by Mayor Teresa Harding:

Seconded by Councillor Pye Augustine:

That the Chief Executive Officer Organisational Performance Report for the month of October 2024 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

16.2

Q1 Annual Plan 2024-2025 Quarterly Performance Report

Resolution C2024/09/389

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Nicole Jonic:

That the Quarter 1 Annual Plan 2024-2025 Quarterly Performance Report be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

16.3

2024 Division 4 Councillor By-election Report

Resolution C2024/09/390

Moved by Mayor Teresa Harding:

Seconded by Councillor Jim Madden:

That the report titled ‘2024 Division 4 Councillor By-Election Report’ be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

17. Notices of Motion

Nil

18. Questions on Notice

Nil

MEETING CLOSED

The meeting closed at 10.50 am

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

3 December 2024

Infrastructure, Planning and Assets Committee NO. 2024(07)]

Infrastructure, Planning and Assets Committee NO. 2024(07)

3 December 2024

Report

COUNCILLORS’ ATTENDANCE:

Councillor Andrew Antoniolli (Chairperson); Councillors Paul Tully (Deputy Chairperson), Mayor Teresa Harding, Deputy Mayor Nicole Jonic, Marnie Doyle, David Martin and Jim Madden

COUNCILLOR’S APOLOGIES:

Nil

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), Acting General Manager Infrastructure Strategy, Capital Delivery and Assets (Tony Dileo), Acting General Manager Fleet, Works and Field Services (Darren Scott), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Brett Davey), General Manager Corporate Services (Matt Smith), Manager, Development Planning (Greg Potter), Manager, City Design (Nathan Rule), Chief of Staff – Office of the Mayor (Melissa Fitzgerald), Senior Communications and Policy Officer (Jodie Richter), Coordinator Communications (Lucy Stone), Manager, Medica Communications and Engagement (Mark D Strong), Venues and Performing Arts Manager (Kayne Hunnam), and Theatre Technician (Harrison Cate)

Welcome to Country or Acknowledgement of Country

Councillor Andrew Antoniolli (Chairperson) invited Councillor David Martin to deliver the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Infrastructure, Planning and Assets Committee 14 November 2024

• Item 1 - Capital Investment in Provisional Projects Policy - Proposed Amendments – deferred until February 2025 meeting

Change to the order of reports

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

That Item 6 titled Asset and Infrastructure Services Department Capital Delivery Report October 2024 be considered as the first item of business.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Jonic

Doyle

Martin

Madden

The motion was put and carried.

Item 6 was dealt with at this stage of the meeting.

1. Response to Petition - Residential Unit Developments along W M Hughes Street, North Ipswich

This is a report concerning approved and proposed residential development in the vicinity of WM Hughes Street, North Ipswich.

A petition was received early in 2024 regarding the development underway and proposed in this area. Importantly, a significant development application which was the primary impetus for this petition has commenced public notification.

Residents should consider submitting properly made submissions against this application, as well as collecting and submitting any petitions regarding the proposal during the public notification period of 7 November 2024 to 19 December 2024.

Recommendation

A. That the report be received and the contents noted.

B. That a written response be provided to the petitioners, encouraging them to make properly made submissions during the public notification period.

Councillor Andrew Antoniolli queried the wording in Recommendation B in relation to a written response being provided to the petitioners instead of a written response being provided to the lead petitioner and proposed that this be amended in the recommendation.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor Paul Tully:

A. That the report be received and the contents noted.

B. That a written response be provided to the lead petitioner, encouraging them to make properly made submissions during the public notification period.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Jonic

Doyle

Martin

Madden

The motion was put and carried.

Confirmation of Minutes

2. Confirmation of Minutes of the Infrastructure, Planning and Assets Committee No. 2024(06) of 14 November 2024

Recommendation

Moved by Councillor Jim Madden:

Seconded by Deputy Mayor Nicole Jonic:

That the minutes of the Infrastructure, Planning and Assets Committee held on 14 November 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Jonic

Doyle

Martin

Madden

The motion was put and carried.

Officers’ Reports

3. City of Ipswich Local Housing Action Plan (LHAP)

This is a report concerning the draft City of Ipswich Local Housing Action Plan (LHAP).

Council officers, in collaboration with the LGAQ and with the support of relevant officers of state government agencies, have developed a draft City of Ipswich Local Housing Action Plan (LHAP) to respond to current and emerging housing challenges and facilitate housing outcomes at a local level. The draft LHAP is a non-statutory and ‘living document’ prepared in response to Action 5 of the state government’s Queensland Housing and Homelessness Action Plan 2021-2025. The plan provides a framework for delivering housing with support that is integrated across government, the private and not-for-profit sectors.

More than 30 local housing action plans have been adopted by Councils across Queensland. Each Council is responsible for the actions in their plan however, some actions will need assistance from the state government and local stakeholders to implement. The draft LHAP is informed by evidence and information from various sources, and details 40 proposed priority actions Council can take to support and encourage housing availability and affordability in the Ipswich LGA.

The draft LHAP will provide a mechanism to bring together all stakeholders that can influence housing outcomes in the Ipswich LGA to work collaboratively to deliver the 40 actions in the plan. The draft LHAP can also be used by Council as an important advocacy document to leverage funding opportunities, such as the recent state government planning scheme support fund, to facilitate the delivery of the plan’s actions and demonstrate what Council in partnership is actively doing to address the housing challenge in the Ipswich LGA.

Adopting the LHAP would enable Council to begin to progress the proposed priority actions set out in the plan for the benefit of the community, in partnership with the state government, private and community sectors.

Councillor Jim Madden left the meeting at 9.49 am.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Deputy Mayor Nicole Jonic:

A. That Council adopt the City of Ipswich Local Housing Action Plan (LHAP) in Attachment 1.

B. That the LHAP actions be progressed and reported annually to Council and the state government.

C. That the LHAP actions be further developed and refined to continue to address the housing challenges in the Ipswich LGA.

Councillor Jim Madden returned to the meeting at 9.51 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Jonic

Doyle

Martin

Madden

The motion was put and carried.

4. Exercise of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 26 September 2024 to 29 October 2024.

Recommendation

Moved by Councillor David Martin:

Seconded by Deputy Mayor Nicole Jonic:

That the Exercise of Delegation report for the period 26 September 2024 to 29 October 2024 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Jonic

Doyle

Martin

Madden

The motion was put and carried.

5. Planning and Environment Court Action Status Report

This is a report concerning a status update with respect to current court actions associated with development planning applications.

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor David Martin:

That the Planning and Environment Court Action status report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Jonic

Doyle

Martin

Madden

The motion was put and carried.

6. Asset and Infrastructure Services Department Capital Delivery Report October 2024

This is a report concerning the performance of the capital delivery by the Asset and Infrastructure Services Department for the month of October 2024.

Recommendation

Moved by Deputy Mayor Nicole Jonic:

Seconded by Councillor Marnie Doyle:

That the report on capital delivery by the Asset and Infrastructure Services Department for the month of October 2024 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Jonic

Doyle

Martin

Madden

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

QUESTIONS / GENERAL BUSINESS

Nil

Commencement of Next Committee

Recommendation

Moved by Councillor Paul Tully:

Seconded by Mayor Teresa Harding:

That the Finance and Governance Committee commence at 10.20 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Jonic

Doyle

Martin

Madden

The motion was put and carried.

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.01 am.

The meeting closed at 9.52 am.

3 December 2024

Finance and Governance Committee NO. 2024(07)]

Finance and Governance Committee NO. 2024(07)

3 December 2024

Report

COUNCILLORS’ ATTENDANCE:

Councillor Paul Tully (Chairperson); Councillors Mayor Teresa Harding, Deputy Mayor Nicole Jonic, Jacob Madsen, Marnie Doyle, Andrew Antoniolli, Jim Madden and David Martin (Observer)

COUNCILLOR’S APOLOGIES:

Nil

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), General Manager Corporate Services (Matt Smith), General Manager Planning and Regulatory Services (Brett Davey), General Manager Community, Cultural and Economic Development (Ben Pole), Acting General Manager Infrastructure Strategy, Delivery Capital (Tony Dileo), Signature Projects Manager (Raees Rasool), Acting General Manager Fleet, Works and Field Services (Darren Scott), Corporate Governance Manager (Shasha Ingbritsen), Team Leader Information Management (Mellenie Wheeler), Chief of Staff – Office of the Mayor (Melissa Fitzgerald), Senior Communications and Policy Officer (Jodie Richter), Coordinator Communications (Lucy Stone), Team Leader Strategic Catchment and Conservation Planning (Belinda Whelband) and Theatre Technician (Harrison Cate)

Welcome to Country or Acknowledgement of Country

Councillor Paul Tully (Chairperson) invited Councillor Jim Madden to deliver the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Finance and Governance Committee
No. 2024(06) of 14 November 2024

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Marnie Doyle:

That the minutes of the Finance and Governance Committee held on 14 November 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

Officers’ Reports

2. Information Governance Policy

This is a report concerning the adoption of a new Information Governance Policy.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor Andrew Antoniolli:

That the policy titled ‘Information Governance Policy’ as detailed in Attachment 1 be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

3. Repeal of Reward for Information Offered by Council Policy

This is a report concerning the proposed repeal of the Reward for Information Offered by Council Policy.

Recommendation

That the Reward for Information Offered by Council Policy (set out in Attachment 1) be repealed.

Councillor Paul Tully (Chairperson) proposed that the policy be deferred until the new year.

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

That this matter be deferred until the first quarter of 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

Councillor Jacob Madsen arrived at the meeting at 10.24 am.

4. Concession for General Rates - Multiple properties

This is a report concerning a request for a concession for general rates from National Affordable Housing Consortium Ltd for multiple properties.

“The attachment/s to this report are confidential in accordance with section 254J(3)(d) of the Local Government Regulation 2012.”

Recommendation

Moved by Councillor Jim Madden:

Seconded by Councillor Andrew Antoniolli:

Table 1

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

5. Procurement - 5343 Springfield Parkway Road Upgrade - Earthworks, Drainage, RE & Sleeper Walls

This is a report concerning the recommendation to award Tender 5343 Springfield Parkway Road Upgrade - Earthworks, Drainage, RE & Sleeper Walls with the nominated supplier as per confidential Attachment 1 to undertake earthworks, drainage and the construction of sleeper walls as part of the Springfield Parkway and Springfield Greenbank Arterial Road Upgrade.

After an open market request for tender process, an evaluation panel has recommended one supplier for the undertaking of the trunk watermain relocation works as set out in Recommendation B below. The recommendation has been determined by the evaluation panel to offer Council the best value for money.

If Council is satisfied with the nominated supplier, the name of the supplier will be included in the Council’s resolution at Recommendation B.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

Moved by Deputy Mayor Nicole Jonic:

Seconded by Councillor Marnie Doyle:

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 5343 Springfield Parkway Road Upgrade - Earthworks, Drainage, RE & Sleeper Walls.

B. That Council enter into a contractual arrangement with the Supplier identified in confidential Attachment 1 for the lump sum amount of four million and thirty-nine thousand seven hundred and forty-nine dollars and two cents ($4,039,749.02) excluding GST and the contingency amount as listed in confidential Attachment 1.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

D. That owing to the confidential nature of the recommendations, that once adopted by Council, the recommendations be made public.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

6. Procurement - 5344 Trunk Watermain Relocation Works

This is a report concerning the recommendation to award Tender 5344 Trunk Watermain Relocation Works with the nominated supplier as per confidential Attachment 1 to undertake the relocation and upgrade of the existing trunk water infrastructure at four locations as part of the Springfield Parkway and Springfield Greenbank Arterial Road Upgrade.

If Council is satisfied with the nominated supplier, the name of the supplier will be included in the Council’s resolution at Recommendation B.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

Moved by Deputy Mayor Nicole Jonic:

Seconded by Councillor Jacob Madsen:

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 5344 Trunk Watermain Relocation Works.

B. That Council enter into a contractual arrangement with the Supplier identified in confidential Attachment 1 for the lump sum amount of four million one hundred and eighty-three thousand five hundred and eighty-seven dollars and fifty-eight cents ($4,183,587.58) excluding GST and the contingency amount as listed in confidential Attachment 1.

D. That owing to the confidential nature of the recommendations, that once adopted by Council, the recommendations be made public.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

7. Procurement - Artifax Subscription

This is a report seeking a resolution by Council to enter into a contract with Get Smart Consultancy Pty Ltd (Get Smart) for the provision of the Artifax Event Management Software that is used for the management of all venue bookings across Council.

The exception under section 235(a) of the Local Government Regulation 2012 applies as the incumbent supplier is the only authorised distributor of the Artifax software in the Asia-Pacific region meaning that there is only one supplier who is reasonably available to continue providing the system.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Mayor Teresa Harding:

A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the provision of Artifax Event Management Software.

B. That Council enter into a contractual arrangement (Council file reference 240910-000166) with Get Smart Consultancy Pty Ltd, at an approximate purchase price of $60,000 excluding GST over the entire term, being an initial term of one (1) year, with options for extension at the discretion of Council (as purchaser), of an additional one (1) X one (1) year terms.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

8. Procurement - Payment Fraud Prevention

This is a report seeking resolution by Council to enter into a contractual arrangement with Eftsure Pty Ltd (Eftsure) for the provision of a Payment Fraud Prevention solution.

The exception under section 235(b) of the Local Government Regulation 2012 applies due to the specialised nature of the services offered by Eftsure, rendering it impractical and disadvantageous for Council to invite written quotes for the provision of the Payment Fraud Prevention solution.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of Payment Fraud Prevention solution.

B. That Council enter into a contractual arrangement (Council file reference number 241101-000335) with Eftsure Pty Ltd, at an approximate purchase price of $125,000 excluding GST over the entire term, being a term of three (3) years, with no options for extension.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

Move into Closed Session

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

That in accordance with section 254J(3)(g) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 9 titled 5356 Ripley Road and Fischer Road Upgrade – Design & Construct.

The meeting moved into closed session at 10.29 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

Move into Open Session

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

That the meeting move into open session.

The meeting moved into open session at 10.40 am.

9. 5356 Ripley Road and Fischer Road Upgrade - Design & Construct

This is a report concerning the recommendation to award Tender 5356 Ripley Road and Fischer Road Upgrade – Design & Construct with the nominated supplier as per confidential Attachment 1 to undertake the upgrade of Ripley Road to a four-lane median-divided urban arterial road standard between the Cunningham Highway and Fischer Road. The upgrade works will also include upgrading the section of Fischer Road to a two-lane urban sub-arterial road standard from Nevis Road to Monterea Road.

After an open market expression of interest and request for tender process to the shortlisted tenderers, an evaluation panel has recommended one supplier for the undertaking of the Ripley Road and Fischer Road Upgrade as set out in Recommendation B below. The recommendation has been determined by the evaluation panel to offer Council the best value for money.

If Council is satisfied with the nominated supplier, the name of the supplier will be included in the Council’s resolution at Recommendation B.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation:

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 5356 Ripley Road and Fischer Road Upgrade – Design & Construct.

B. That Council enter into a contractual arrangement with the Supplier identified in confidential Attachment 1 for the lump sum amount of seventy-seven million four hundred and forty-four thousand six hundred and ninety-one dollars ($77,443,691.00) excluding GST and the contingency amount as listed in confidential Attachment 1.

C. That pursuant to the terms of Tender No. 5356 Ripley Road and Fischer Road Upgrade – Design & Construct, Council will reimburse the unsuccessful tenderer in the Stage 2 tender an amount not exceeding the cap provided upon receipt of an itemised cost list.

D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

E. That owing to the confidential nature of the recommendations, that once adopted by Council, the recommendations be made public.

It was noted that Recommendation B should have the words lump sum removed and that the amount of seventy-seven million four hundred and forty-four thousand should be replaced with seventy-seven million four hundred and forty-three thousand.

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Marnie Doyle:

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 5356 Ripley Road and Fischer Road Upgrade – Design & Construct.

B. That Council enter into a contractual arrangement with the Supplier identified in confidential Attachment 1 for the amount of seventy-seven million four hundred and forty-three thousand six hundred and ninety-one dollars ($77,443,691.00) excluding GST and the contingency amount as listed in confidential Attachment 1.

E. That owing to the confidential nature of the recommendations, that once adopted by Council, the recommendations be made public.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

QUESTIONS / GENERAL BUSINESS

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.20 am.

The meeting closed at 10.42 am.

3 December 2024

Environment and Sustainability Committee NO. 2024(07)]

Environment and Sustainability Committee NO. 2024(07)

3 December 2024

Report

COUNCILLORS’ ATTENDANCE:

Councillor Jim Madden (Chairperson); Councillors Andrew Antoniolli (Deputy Chairperson), Mayor Teresa Harding, Deputy Mayor Nicole Jonic and Jacob Madsen

COUNCILLOR’S APOLOGIES:

Councillor Pye Augustine

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), General Manager Environment and Sustainability (Kaye Cavanagh), Acting General Manager Infrastructure Strategy, Capital Delivery and Assets (Tony Dileo), General Manager Community, Cultural and Economic Development (Ben Pole), Manager Natural Environment (Phil A Smith), Team Leader (Strategic Catchment and Conservation Planning) (Belinda Whelband), Waterway Improvement Officer (Benny Penhallurick), Chief of Staff – Office of the Mayor (Melissa Fitzgerald), Senior Communications and Policy Officer (Jodie Richter) and Theatre Technician (Harrison Cate)

Leave of Absence – COUNCILLOR PYE AUGUSTINE

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jacob Madsen:

That a leave of absence be granted for Councillor Pye Augustine for the Environment and Sustainability Committee.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Harding

Jonic

Madsen

The motion was put and carried.

Welcome to Country or Acknowledgement of Country

Councillor Jim Madden (Chairperson) invited Councillor Andrew Antoniolli (Deputy Chairperson) to deliver the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Environment and Sustainability Committee No. 2024(06) of 14 November 2024

Recommendation

Moved by Councillor Jacob Madsen:

Seconded by Deputy Mayor Nicole Jonic:

That the minutes of the Environment and Sustainability Committee held on
14 November 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Harding

Jonic

Madsen

The motion was put and carried.

Officers’ Reports

2. New Off-site Stormwater Quality Improvement Policy and updated Voluntary Payment

Since 2012, Ipswich City Council (council) has operated the Off-site Stormwater Quality Improvement Program (the Program). The Program enables off-site stormwater quality improvement in the Ipswich local government area. In late 2022, a formal review of the Program was undertaken which identified several issues and recommendations to address them. This included the preparation of a new council policy to ensure consistent decision-making in the Program and an update to the council’s Voluntary Off-site Stormwater Quality Improvement Payment (the Payment) to ensure environmental, financial, and other risks are controlled.

Recommendation

Moved by Deputy Mayor Nicole Jonic:

Seconded by Councillor Andrew Antoniolli:

That the policy titled ‘Off-site Stormwater Quality Improvement Policy’, as detailed in Attachment 1 be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Harding

Jonic

Madsen

The motion was put and carried.

3. Sustainability Policy Review

The Sustainability Policy, adopted by the Ipswich City Council (Council) in 2020, was due for mandatory four-year review on 26 November 2024. The policy has been reviewed and updated to enhance its commitment to sustainability, align with current best practices, and incorporate principles such as climate resilience and sustainable procurement. The updated policy is presented for adoption to ensure it remains relevant and demonstrates Council's ongoing commitment to sustainability.

This is a report concerning the update of the Sustainability Policy.

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jacob Madsen:

That the revised policy titled ‘Sustainability Policy’, as detailed in Attachment 3, be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Harding

Jonic

Madsen

The motion was put and carried.

4. Waste & Circular Economy Transformation Directive - Quarterly Report

This is a report concerning the continuing implementation of the Ipswich City Council Waste and Circular Economy Transformation Policy Directive (the Directive) following the review of the Directive at the Ordinary Council Meeting of 3 September 2024.

As outlined in the attachment to this report, a significant body of work continues to implement actions against the ten (10) principles of the Directive.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Harding

Jonic

Madsen

The motion was put and carried.

5. Ipswich Rivers Improvement Trust Notice of Annual Precept for 2024 - 2025

This is a report concerning the annual Precept issued to Council under the Rivers Improvement Trust Act 1940 and the associated program of works for the Ipswich Rivers Improvement Trust for 2024 - 2025.

Recommendation

Moved by Councillor Jacob Madsen:

Seconded by Deputy Mayor Nicole Jonic:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Harding

Jonic

Madsen

The motion was put and carried.

6. Enviroplan Annual Report 2023-2024

This is a report concerning the Ipswich Enviroplan Program and Levy Annual Progress Report for the 2023-2024 Financial Year (Attachment 1). Contained within the report is an overview of project delivery, outcomes and a financial summary including expenditure and revenue and highlights from the past year which include:

- A land acquisition in April 2024 of 93 hectares at Mt. Flinders Road, Peak Crossing

- $164,778 was provided to the Ipswich community in Nature Conservation Grants

- $351,324 towards 156 hectares of ongoing fuel-reduced area maintenance for the control of wildfires in Natural Area Estates and protection of life and property

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Jacob Madsen:

That the report concerning the Enviroplan Annual Report 2023-2024 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Harding

Jonic

Madsen

The motion was put and carried.

7. Updated Flying-fox Roost Management Plan

Council’s Flying-fox Roost Management Plan and Statement of Management Intent have undergone a review and update. This update included third party expert input as well as community engagement through Shape Your Ipswich. Attached for consideration and adoption by Council is the final draft of the updated Ipswich City Council Flying Fox Management Plan 2024 (Attachment 1). The Statement of Management Intent (Attachment 2) required a small suite of changes to align it with the newly drafted Flying-fox Roost Management Plan.

Recommendation

Moved by Deputy Mayor Nicole Jonic:

Seconded by Councillor Andrew Antoniolli:

A. That Council adopt the new Ipswich City Council Flying-fox Roost Management Plan 2024, as detailed in Attachment 1.

B. That Council adopt the updated Flying-fox Statement of Management Intent, as detailed in Attachment 2.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Harding

Jonic

Madsen

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

QUESTIONS / GENERAL BUSINESS

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 1.50 pm.

The meeting closed at 2.07 pm.

3 December 2024

Economic and Cultural Development Committee NO. 2024(07)]

Economic and Cultural Development Committee NO. 2024(07)

3 December 2024

Report

COUNCILLORS’ ATTENDANCE:

Councillor Pye Augustine (Chairperson)(via teams); Councillors Marnie Doyle (Deputy Chairperson), Mayor Teresa Harding, Deputy Mayor Nicole Jonic, Jacob Madsen, Andrew Antoniolli, David Martin and Jim Madden

COUNCILLOR’S APOLOGIES:

Nil

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Brett Davey), General Manager Environment and Sustainability (Kaye Cavanagh), General Manager Corporate Services (Matt Smith), Acting General Manager Infrastructure Strategy, Capital Delivery and Assets (Tony Dileo), Chief of Staff – Office of the Mayor (Melissa Fitzgerald), Senior Communications and Policy Officer (Jodie Richter), Manager Community and Cultural Services (Don Stewart), Manager Marketing and Promotions (Carly Gregory), Manager Media Communications and Engagement (Mark Strong), Economic Development Manager (Dan Heenan), Destination Development Lead (Michael Williams), Precinct Director – Nicholas Street Precinct (James Hepburn), Senior Solicitor (Nicola Harris), Coordinator Communications (Lucy Stone) and Theatre Technician (Harrison Cate)

With the Chairperson, Councillor Pye Augustine attending the meeting via teams, Councillor Marnie Doyle (Deputy Chairperson) chaired the meeting.

Welcome to Country or Acknowledgement of Country

Councillor Marnie Doyle (Deputy Chairperson) delivered the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Economic and Cultural Development Committee No. 2024(06) of 14 November 2024

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

That the minutes of the Economic and Cultural Development Committee held on 14 November 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Harding

Jonic

Madsen

Antoniolli

Martin

Madden

The motion was put and carried.

Officers’ Reports

2. Discover Ipswich Everi Event Portal

This is a report concerning the new Discover Ipswich Everi Event Portal, an initiative to improve visitor experience and better serve our event producers and promoters to meet Council’s aspiration to become an Event Friendly Council. The new portal, which will be incorporated into the Discover Ipswich website, will enhance the ‘What’s On’ section of the site promoting events across Ipswich that have the potential to attract visitors from outside the city. The new portal will be launched to industry and the public in late October 2024.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor Andrew Antoniolli:

That the report concerning the integration of the new Everi Event Portal into the Discover Ipswich site be received and its contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Harding

Jonic

Madsen

Antoniolli

Martin

Madden

The motion was put and carried.

3. Ipswich Economic Development Strategy Report

This report provides an update on the past six months of outputs and outcomes related to the Ipswich Economic Development Strategy 2023-2027.

The Ipswich Economic Development Strategy outlines Council’s plan for sustainable economic growth, outlining how Council resources can be aligned to build the economy of the future, attract and retain diverse and high value jobs for current and future generations, deliver a safe, efficient and sustainable transport network, ensure a healthy environment and foster an inclusive, society.

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Mayor Teresa Harding:

That the Ipswich Economic Development Strategy Report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Harding

Jonic

Madsen

Antoniolli

Martin

Madden

The motion was put and carried.

Move into Closed Session

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor Andrew Antoniolli:

That in accordance with section 254J(3)(i and g) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 4 titled North Ipswich Spot and Entertainment Precinct Stage 1 Western Grandstand Concept Design and Item 5 titled Nicholas Street Precinct – Approval of a Ground Lease over 4 Ellenborough Street, Ipswich (Lot 7 on SP288748).

The meeting moved into closed session at 11.22 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Harding

Jonic

Madsen

Antoniolli

Martin

Madden

The motion was put and carried.

Councillor Jacob Madsen left the meeting at 12.13 pm.

Councillor Jacob Madsen returned to the meeting at 12.16 pm.

Move into Open Session

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Deputy Mayor Nicole Jonic:

That the meeting move into open session.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Harding

Jonic

Madsen

Antoniolli

Martin

Madden

The motion was put and carried.

The meeting moved into open session at 12.36 pm.

4. North Ipswich Sport and Entertainment Precinct Stage 1 Western Grandstand Concept Design

This is a report presenting the outcomes of the due diligence and concept design for the North Ipswich Sport and Entertainment Precinct Stage 1 Western Grandstand.

“The attachment/s to this report are confidential in accordance with section 254J(3)(i) of the Local Government Regulation 2012.”

Recommendation

That Council approve the finalisation of the submission to the Australian Government based on the current concept design for the North Ipswich Sport and Entertainment Precinct Stage 1 Western Grandstand.

Councillor Jim Madden proposed the addition of Recommendation B and C and for the original recommendation to become Recommendation A.

Recommendation

Moved by Councillor Jim Madden:

Seconded by Councillor Andrew Antoniolli:

A. That Council approve the finalisation of the submission to the Australian Government based on the current concept design for the North Ipswich Sport and Entertainment Precinct Stage 1 Western Grandstand.

B. That with the Submission, the North Ipswich Reserve Corporate Centre continue to be made available for the public until such time as a Master Plan is developed.

C. That Council obtain a cost estimate to prepare a Master Plan for the North Ipswich Reserve and the Len Johnson Oval.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Harding

Jonic

Madsen

Antoniolli

Martin

Madden

The motion was put and carried.

Councillor Marnie Doyle advised that during the closed session to discuss Items 4 and 5, that only Item 4 was discussed and that the committee agreed to return to open session to vote on Item 4 and adjourn for a break.

Adjourn Meeting

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor Andrew Antoniolli:

That the meeting be adjourned at 12.39 pm to reconvene at 1.10 pm.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Harding

Jonic

Madsen

Antoniolli

Martin

Madden

The motion was put and carried.

The meeting reconvened at 1.11 pm.

Move into Closed Session

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor David Martin:

That in accordance with section 254J(3)(g) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 5 titled Nicholas Street Precinct - Approval of a Ground Lease over 4 Ellenborough Street, Ipswich (Lot 7 on SP288748).

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Harding

Jonic

Madsen

Antoniolli

Martin

Madden

The motion was put and carried.

The meeting moved into closed session at 1.13 pm.

Move into Open Session

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor Jim Madden:

That the meeting move into open session.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Harding

Jonic

Madsen

Antoniolli

Martin

Madden

The motion was put and carried.

The meeting moved into open session at 1.35 pm.

5. Nicholas Street Precinct - Approval of a Ground Lease over
4 Ellenborough Street, Ipswich (Lot 7 on SP288748)

This is a report concerning a ground lease for Council’s consideration over associated Council-owned property at 4 Ellenborough Street, Ipswich (Lot 7 on SP288748) – see location plan in attachment 1.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

Moved by Councillor Jim Madden:

Seconded by Deputy Mayor Nicole Jonic:

A. That Council enter into a Development Agreement, Construction Lease and Long Term Lease (and ancillary agreements), with the proposed lessee of
4 Ellenborough Street, Ipswich (Lot 7 on SP288748) within the Nicholas Street Precinct (substantially in accordance with the terms of the confidential heads of agreement attached).

B. That Council note, in relation to Council’s disposal of its leasehold interest in
4 Ellenborough Street, Ipswich to the proposed lessee, that the Ministerial exemption under s236 1(f) of the Local Government Regulation 2012 applies to the disposal of Council’s interest in 4 Ellenborough Street, Ipswich (Ministerial exemption contained in Attachment 1 of this report).

D. That Council be kept informed as to the progress and outcome of the execution and publication of details.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Harding

Jonic

Madsen

Antoniolli

Martin

Madden

The motion was put and carried.

6. Report - Advocacy Advisory Committee No. 2024(03) of 21 November 2024

This is the report of the Advocacy Advisory Committee No. 2024(03) of
21 November 2024.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Jim Madden:

That Council adopt the recommendations of the Advocacy Advisory Committee No. 2024(03) of 21 November 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Madsen (Abstain)

Doyle Martin (Abstain)

Harding

Jonic

Antoniolli

Madden

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

QUESTIONS / GENERAL BUSINESS

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 11.07 am.

The meeting closed at 1.40 pm.

13 November 2024

Audit and Risk Management Committee NO. 2024(05)]

Audit and Risk Management Committee NO. 2024(05)

13 November 2024

Report

MEMBERS’ ATTENDANCE:

Martin Power (Acting Chairperson), Dr Annette Quayle, Councillor Andrew Antoniolli and Deputy Mayor Nicole Jonic

MEMBER’S APOLOGIES:

Robert Jones (Chairperson)

OTHER ATTENDANCE:

Queensland Audit Office Attendance: (Megan Manuel and Sri Narasimhan (via audio-link), Chief Executive Officer (Sonia Cooper), General Manager Corporate Services (Matt Smith), Chief Audit Executive (Freddy Beck), Team Leader Risk and Insurance (Graham McGinniskin), Chief Financial Officer (Jeff Keech), Corporate Governance Manager (Shasha Ingbritsen), Manager, Resource Recovery (David McAlister)

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Audit and Risk Management Committee No. 2024(04) of 9 October 2024

Recommendation

That the minutes of the Audit and Risk Management Committee held on 9 October 2024 be confirmed.

CEO Verbal Update Report

Chief Executive Officer (Sonia Cooper) provided an update to committee on the following matters:

· Performance and project management

· Services catalogue and 33 core services – identification of a number of services to find efficiencies

· Annual Employee Experience survey – 64% response rate, debriefs occurring across departments

Officers’ Reports

2. Sub Regional Alliance Material Recycling Facility - Risk Discussion AND PRESENTATION

This is a report concerning the Material Recovery Facility to be part owned by Ipswich City Council.

Ipswich City Council, along with Logan City Council and Redland City Council, have created a shared beneficial enterprise (Greenovate Pty Ltd), to Design, Build, Operate and Maintain (DBOM) a new Material Recovery Facility (MRF) to process the three Council’s yellow top recycling tonnes. The facility will be located at Browns Plains landfill, central to the three Councils. The report and presentation focussed on the governance and financial risk profile of the facility.

Recommendation

That the report and presentation on the Sub Regional Alliance Material Recycling Facility be received and noted.

Environment and Sustainability - Strategy and Reporting Presentation

This matter was deferred to the February 2025 meeting.

3. iVolve Program Update Nov 24

This is a report providing an update of the iVolve Program. The overall health status of the iVolve program is currently Amber as a result of a number of material risks associated with the resource requirements, availability and expertise required to support the timely progress of the ElevateHR project. There are actions underway to seek to manage this risk through improved clarity of workload requirements, additional capacity and clarity around long term support expectations.

The ICT Steering Committee and Project Control Groups are providing appropriate governance and oversight across these issues.

Recommendation

That the report on the iVolve program Update for November 2024, be received and the contents noted.

DISCUSSION

The committee discussed the following matters related to the iVolve Program:

· HR payroll – new solution continuing to pose some challenges.

· Kronos system – timeframe of September 2025 to have new solution in place. Looking at options on how to phase implementation.

13. Queensland Audit Office Draft 2025 External Audit Plan and presentation – responding to cyber attack

This is a report submitted by Queensland Audit Office providing Council with their draft 2025 External Audit Plan as well as a presentation titled Responding to Cyber Attack.

Recommendation

That the Queensland Audit Office draft 2025 External Audit Plan and presentation be received and noted.

DISCUSSION

The committee discussed the following matters related to the presentation – Responding to Cyber Attack:

· Management confirmed they are well placed in terms of the points raised in the presentation in responding to a cyber attack.

· First incident response conducted in August which had some positive outcomes but also some learnings. Currently working on internal testing to build capability of own people.

· Insurance discussion – difficulties around insuring against a cyber attack.

4. Internal Audit Branch Activities Report for the period 5 August 2024 to 1 November 2024

This is a report concerning the activities of Internal Audit undertaken during the above-mentioned period and the current status of these activities.

“The attachment/s to this report are confidential in accordance with section 254J(3)(i) of the Local Government Regulation 2012.”

Recommendation

That the report be received and the recommendations in Attachments 3, 4 and 5, be considered finalised and archived.

DISCUSSION

The committee discussed the following matters related to the Internal Audit Branch Activities Report:

· The results of the accounts payable audit and the need for a follow up audit in February 2025

· Procurement Management arrangements

5. Audit and Risk Management Committee Charter and the Internal Audit Charter

This is a report concerning the review of the Audit and Risk Management Committee Charter and the Internal Audit Charter.

The reviews were initiated by the new Global Internal Audit Standards ^TM that will become effective on 9 January 2025.

Link:https://www.theiia.org/globalassets/site/standards/editable-versions/globalinternalauditstandards_2024january9_editable.pdf

It was also then appropriate to consider the Audit Committee Guidelines - Improving Accountability and Performance from Queensland Treasury of October 2023 for any possible improvements.

Link: https://s3.treasury.qld.gov.au/files/Audit-Committee-Guidelines.pdf

There are a small number of changes namely:

1) Both charters review periods are now for at least every two (2) years as guideline documents seems to prefer annual review.

2) Changes to terminology and definitions as effected by the new Global Internal Audit Standards.

Specific to the Audit and Risk Management Charter

3) Requirement of “Must immediately notify the agency if they become aware of any loss, unauthorised access, use, modification, disclosure or other misuse of any Confidential Information.”

4) Moved 7.3 regarding confidentiality to the more suited section 6 Confidentiality section.

5) Dismissal process for Committee Members. Sections 2.3.3 on Characteristics of an Effective Charter and basically copied section 5.4.2 of the Guidelines.

Specific to the Audit and Risk Management Charter

6) Definition change from “consulting activity” to “advisory services” and inserted the 15 Guiding Principles.

7) Additional requirement that “must report such incidents to individuals or entities that have the authority to take appropriate action, as specified in laws, regulations, and applicable policies and procedures.”

8) Additional requirement that “shall maintain an impartial and unbiased attitude”.

9) Additional requirement that “Internal auditors must be truthful, accurate, clear, open, and respectful……must not make false, misleading, or deceptive statements, nor conceal or omit findings or other pertinent information from communications……. must exhibit professional courage by communicating truthfully and taking appropriate action, even when confronted by difficult situations……. Chief Audit Executive must maintain a work environment where internal auditors feel supported when expressing legitimate, evidence-based engagement results, whether favourable or unfavourable.”

10) Change of Internal Audit “Activity” to “Function”.

11) Change of initial response time to draft report from 5 to 10 working days, but then “If a response is not received by the due date which should be no longer than a month Internal Audit is required to escalate the matter to the department head and CEO and if not resolved within ten (10) working days issue the draft as the final internal audit report with a comment in relation to the non-response.”

Recommendation

A. That the revised Audit and Risk Management Committee Charter, as detailed in Attachment 2, be adopted.

B. That the revised Internal Audit Charter, as detailed in Attachment 4, be adopted.

DISCUSSION

The committee discussed the following matters related to the Audit and Risk Management Committee Charter and the Internal Audit Charter:

· It was noted that in relation to point 6.2 in the Audit and Risk Management Committee Charter, the word ‘agency’ should be ‘council’.

· Addressing of draft internal audit reports and changes to the report escalation process outlined in Clause 10.1.3 in the revised Internal Audit Charter.

Audit and Risk Management Committee biennial self-assessment

The Chief Audit Executive (Freddy Beck) provided a verbal update on the process for the biennial self-assessment.

DISCUSSION

The Chief Audit Executive advised that the self-assessment would be distributed to members mid-November and that a report on the outcome would be submitted to the February 2025 Audit and Risk Management Committee.

6. Draft Annual Plan for 2025 for the Audit and Risk Management Committee

This is a report concerning the Audit and Risk Management Committee (ARMC) draft Annual Plan for 2025 for discussion and consideration of Audit Committee members.

Recommendation

That the draft Audit and Risk Management Committee Annual Plan for 2025 be considered and discussed including suggested matters for management presentation at ARMC meetings to determine a planned agenda for 2025.

discussion

The committee discussed the following matters related to the draft annual plan for 2025:

· Members to respond via an email to the Chairperson (Rob Jones) by close of business on 27 November on any matters to be included in the Annual Plan. Final plan will be submitted to the February 2025 meeting.

· Nicholas Street Precinct – Risk and Litigation initiatives – it was agreed that this matter still merits inclusion in the plan.

7. Governance, Internal Controls and Compliance

This report provides an update to the Audit and Risk Management Committee (ARMC) regarding matters of interest and/or risk from a governance perspective, together with an update regarding the Governance Section’s current key governance and compliance initiatives.

Recommendation

That the report on Governance, Internal Controls and Compliance be received and the contents noted.

DISCUSSION

The committee discussed the following matters related to Governance, Internal Controls and Compliance:

· It was noted that the following papers scheduled for this meeting were deferred to the February 2025 meeting and that both matters would be incorporated into one (1) report:

- Artificial Intelligence (data management and monitoring data on an ongoing basis)

- Artificial Intelligence – The Council’s involvement in the QUT project was noted and a query raised enquiring as to whether there would be any specific recommendations for the Council in the final report.

- Information Management Roadmap

8. ICT Steering Committee Progress Report

The ICT Steering Committee provides oversight for the Information and Communications Technology Portfolio.

This report provides an update to the Audit and Risk Management Committee on the key matters pertaining to risks and issues considered by the ICT Steering Committee for August, September and October 2024.

Recommendation

That the ICT Steering Committee progress report be received and the contents noted.

The committee discussed the following ICT Steering Committee matters:

· Business Continuity Plan tabletop exercise conducted in conjunction with White Rook Cyber – members queried whether a report should be presented to the next meeting in relation to this matter.

· Mobile Data Services Report and reduction in usage threshold from 10 gigabytes to 5 gigabytes.

ACTIONS

A. That the Chief Information Officer incorporate a short presentation into the Cyber Update report scheduled for February 2025 in relation to the Business Continuity Plan tabletop evaluation in conjunction with White Rook Cyber.

B. That the General Manager Corporate Services (Matt Smith) advise the Audit and Risk Management Committee members of the differences between the determination of the overall iVolve status on pages 62 and 66 of the agenda (green and amber ratings).

9. Cyber Security Update

This report is a standing agenda item, to provide a quarterly update on the current activities and actions being taken by Council to manage cyber security.

Recommendation

That the Audit and Risk Management Committee receive and note this update report on Council’s cyber security activity.

DISCUSSION

The committee discussed the following matters related to the Cyber Security Update:

· Timeframe to achieve acceptable standard of Essential 8.

· Finalisation of three year Cyber Security Roadmap – will be presented in February 2025

· Training and progress made until July with a review of a suitable training platform. Investigation into State Government provided training which has little or no cost.

The meeting adjourned at 11.21 am and reconvened at 11.37 am.

10. Quarterly flash report on workplace health and safety KPI's and initiatives

This is a report concerning the quarterly snapshot of Workplace Safety and Wellbeing (WSW) performance across the organisation. The report contains lead and lag indicators with the inclusion of mental health first aid response.

Recommendation

That the report on workplace health and safety KPI’s and initiatives for the Audit and Risk Management Committee be received and noted.

DISCUSSION

The Committee discussed the increasing trend for some of the statistics reported.

11. Enterprise Program Management Office - Governance Report

This report provides an update on the Enterprise Program Management Office (ePMO) Program of Work (PoW). The report provides a summary of delivery planning, progress and governance for programs and projects for oversight by the ePMO as identified by council’s Executive Leadership Team (ELT).

An update on key ePMO activities including development of a Program and Project Management Frameworks and Centre of Excellence activities is also included.

Recommendation

That the ePMO quarterly report be received and noted.

12. Insurance and Risk Management Report

The Team Leader Risk and Insurance (Graham McGinniskin) presented his report concerning Council’s insurance statistics for the period 1 July 2024 to 30 September 2024 and an update on risk management matters.

Recommendation

That the Insurance and Risk Management Report for the period 1 July 2024 to 30 September 2024 be received and the contents noted.

DISCUSSION

The committee discussed the following matters in relation to insurance and risk management:

· Business continuity planning (BCP)

· 12 key risks identified in the JLT report and incorporation of these into the Risk Appetite Statement

· Risk Appetite Statement – The committee queried the following:

- Statements about people who work in Council ie (ICC will not tolerate any corrupt or fraudulent conduct by employees) – include a broader statement to include councillors, elected reps etc.

- If the Risk Appetite Statement covered all major decisions council would have to make

- Whether the Risk Appetite Statement covers all major aspects/circumstances which a Risk Appetite Statement should cover.

- It was noted that the ICT Systems/Cyber Security section of the Risk Appetite Statement focussed mainly on Cyber Security.

The Team Leader Risk and Insurance noted the feedback and advised that the Risk Appetite Statement would be an evolving draft document which would need refinement over time.

MATTERS ARISING

14. NEXT MEETING

The next meeting is scheduled for Wednesday, 12 February 2025.

15. GENERAL BUSINESS

16. MEMBERS ONLY SESSION

The Chairperson requested time with members only to discuss any other significant matters relevant to Audit and Risk Management.

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.35 am.

The members only session commenced at 12.08 pm

The meeting closed at 12.27 pm.

Council

Meeting Agenda

12 December

2024

Doc ID No: A10908417

ITEM: 16.1

SUBJECT: CEO Organisational Performance Report for November 2024

AUTHOR: Chief Executive Officer

DATE: 6 November 2024

Executive Summary

This is a monthly report by the Chief Executive Officer focusing on a summary of organisational performance in the areas of workplace health and safety, progress in the delivery of Council’s Corporate and Operational Plans, our people and culture, financial management, capital program delivery, flood recovery, external funding, significant risks and legal matters.

This report is for the month of November 2024. The report for this period highlights current significant matters and progress on key performance indicators.

RECOMMENDATION

That the Chief Executive Officer Organisational Performance Report for the month of November 2024 be received and the contents noted.

BACKGROUND

1. Current Significant Matters

New 10-year parking plan for Ipswich

Council adopted a new iGO Parking Action Plan to replace the 13-year-old parking strategy for Ipswich. This plan, developed with extensive community consultation, will manage parking demand city-wide for the next 10 years. It focuses on optimizing existing parking supply before creating new spaces and aims to balance the needs of businesses and residents, including short and long stay parking, loading zones, disability spaces, electric vehicle charging stations, and bicycle parking. Key updates include new parking management frameworks for Ipswich Central and Springfield Central, school parking updates, and incorporating contemporary kerbside uses. The plan also emphasizes better use of existing kerbside parking to avoid the high costs of constructing new off-street facilities. Specific precinct plans will be developed to manage areas with high parking demand, supporting economic vitality and sustainable transport use as Ipswich continues to grow.

Funding boost for Ipswich waterway restoration

A $4 million program will transform nine priority waterway sites across Ipswich, with on-ground work underway at key locations on the Bremer and Brisbane Rivers, Woogaroo Creek, Bundamba Creek, and Ironpot Creek. Jointly funded by the Australian Government’s Urban Rivers and Catchments Program and Council, the initiative aims to rehabilitate over 14,000 square metres of riparian corridor over four years. The projects will help improve water quality, preserve natural habitats, reduce sediment entering waterways, and counter erosion, benefiting the entire ecosystem. More than 30,000 native plants will be installed to restore habitat and provide bank stability, with additional efforts to increase fish habitat through large woody debris installations. This initiative is part of a broader $200 million national program to revitalize urban rivers and creeks.

Three landmark openings in transformed city heart

Ipswich is celebrating a significant transformation of its city heart with the opening of three major entertainment venues in the Nicholas Street Precinct. The new additions include a six-screen HOYTS cinema, Queensland’s first General Public “Eatertainery” featuring various entertainment options, and the restored heritage Hotel Commonwealth. These venues are expected to boost the local economy, create jobs, and enhance the night-time economy, marking a new phase in the economic growth of Ipswich Central.

Safety improved at North Ipswich intersection

The intersection of Waterworks and Holdsworth roads in North Ipswich has been made safer with the installation of new signage and improved road markings. These upgrades aim to remind drivers to stop completely and ensure safety before proceeding, addressing concerns about near misses and accidents at this busy intersection. The changes are expected to reduce incidents and improve traffic flow as Ipswich continues to grow.

2. Workplace Health and Safety

The physical and psycho-social safety and wellbeing of the workforce continues to be the CEO and the organisation’s first and foremost priority. Work is occurring to continue to lead and build a safety culture where team members talk about and assess safety risks before commencing work, don’t engage in unsafe work or unsafe working conditions, report near misses and report all safety incidents in council’s work health and safety system. Reporting of safety incidents has increased over the past six (6) months and is being acted on by leaders in the organisation.

LGAQ LTIFR rate is calculated on a calendar year and not a 12-month rolling total which ICC uses. LTIFR data was not available for February, March and April due to the Fusion system upgrade.

The physical and psycho-social safety and wellbeing of the workforce continues to be the CEO and the organisation’s first and foremost priority.

The LTSR rate equates to the number of days lost for each LTI. The State Average is the average of LTSR across the 62 local councils within the LGAQ scheme. The LGAQ rate is calculated on a calendar year and not a 12-month rolling total which ICC uses.

The Injury Incident Rate (IIR) is a new reporting indicator for Council as of June 2023. The IIR rate is the number of injury incidents per 100 workers. The State Average is the average of IIR across the 62 local councils within the LGAQ scheme.

3. Update on Corporate/Operational Plans

The Quarterly Performance Report for October-December 2024 (Quarter 2 period) on the 2024-2025 Operational Plan will be presented to the 27 February 2025 Council Ordinary Meeting.

The Annual Plan and the last quarterly report are available on council’s website:

https://www.ipswich.qld.gov.au/about_council/media/corporate_publications/annual-plan

4. Major Key Performance Indicators

People and Culture

The total workforce for the council organisation ‘head count’ was 1599 in November 2024.

Staff turnover rate was at 10.78% in November 2024, up by 0.14% from October 2024.

For interest, but not direct comparison due to the time and calculation differential, the annual average workforce attrition rate for South-East Queensland councils for 2023 reported by the Local Government Association of Queensland was 16%.

Finance

Due to the early timing of this Council meeting a financial performance comment is unavailable for this report. A financial performance report for the month of November 2024 will be provided to the Council meeting in January 2025.

2024-2025 Borrowing Program

Council’s planned borrowings for 2024-2025 are budgeted at $42 million. The drawdown of these new borrowings is currently planned for the April to June 2025 quarter. In accordance with the requirements of the Department of Local Government, Water and Volunteers, Council has submitted its long-term financial forecast for 2024‑2025 to the Queensland Treasury Corporation as part of the borrowing assessment process and is currently planning for its annual credit review.

Capital Delivery Program 2024-2025

Despite an unusually wet month during November, the Capital Delivery Program progressed well. Major projects at Springfield Central and Redbank Plains Road fell slightly behind schedule but were not significantly affected by the rain. Silver Jubilee Clubhouse has suffered delays in the pouring of the foundation slab however this should not be detrimental to the meeting of the grant funding timelines. Overall the program has suffered delays but no major setbacks in project delivery.

5. Risk and Compliance Update

Corporate Risk Register

Council’s corporate risk register is reviewed every two months at the Executive Leadership Team (ELT) Risk Committee meeting, Council’s corporate risk register was reviewed at the ELT Risk Committee meeting held on 26 November 2024, with amendments agreed to, areas of responsibility, key mitigations, action plans and milestone progress.

Council’s corporate risk register and risk trends in these risks are reported through Council’s Audit and Risk Management Committee (ARMC) which is held every quarter. The corporate risk register and risk trends in these risks are also circulated to all Councillors on a quarterly basis.

Council continues to seek to actively manage and mitigate its corporate risks.

Legal Matters

An overview of all active court proceedings is provided in a confidential attachment to this report.

Matters that are not the subject of court proceedings will be considered for addition to the report where:

• they concern subject matter of significant public interest/concern; and/or

• where their outcome may present significant financial value/impact for Council; and/or

• where their outcome may set an important precedent for Council.

Generally significant non-court matters will only be reported where they are the subject of dispute and management of that dispute is being administered by Legal Services (as opposed to where Legal Services’ involvement is ad-hoc or limited to the provision of internal advice), or where they concern a significant project for Council. The detail reported in respect of each matter listed has been provided with privacy, confidentiality, and legal professional privilege (and the requirement to maintain same) in mind.

6. Current Consultation Matters

The following community engagement projects are included on Shape your Ipswich, the digital engagement platform that uses a range of digital techniques to connect with the community and promote consultation events https://shapeyouripswich.com.au/

Engagement data is indicative as consultation period is based on Shape Your Ipswich (SYI) data.

Description of metrics used:

· Contributors – The unique number of Visitors who have left feedback or contributions. Contributors is a unique value, and a Contributor who makes more than one contribution is only counted as a single Contributor.

· Visitors – Visitors is a unique user. A single visitor may make more than one visit to the site, but it is only counted once. A Visitor is not necessarily a single person, but rather a single browsing session that stores a user’s technical information. IP addresses are used to determine unique Visitors.

Engagement projects open on Shape Your Ipswich (November 2024):

Project Name

Project Lead (Council Department)

Purpose of engagement

iFuture
Check-In

Strategy and Performance Branch, Office of the CEO

Project opened on 30 June 2020. Phase 3 opened on 21 October 2024 and closed 1 December 2024. Engagement sought feedback on the iFuture vision to effectively measure progress in community interpretation.

SYI statistics as at 30 November 2024:

· 30 SYI contributors (third phase)

· 2,814 SYI visitors (third phase)

· 257 SYI contributors (project total)

· 12,141 SYI visitors (project total)

Welcome to Ipswich Central: Business Incentive Program

Community, Cultural and Economic Development Department

Project opened on 12 November 2024 and will close 8 December 2024. The purpose of this engagement is to seek feedback from the community on what type of businesses they would like to see in Ipswich Central.

SYI statistics as at 30 November 2024:

· 45 SYI contributors

· 125 SYI visitors

Voluntary Home Buy-Back program

Environment and Sustainability Department

Project opened on 13 November 2024 and will close 8 December 2024. Engagement aims to seek community feedback to understand potential future use options of the land acquired under the Voluntary Home Buy-Back program.

SYI statistics as at 30 November 2024:

· 86 SYI contributors

· 923 SYI visitors

iGO Transport Strategy Review

Strategy and Performance Branch, Office of the CEO

Phase 1 of engagement opened December 2022 and closed on March 2023. Phase 2 of community engagement opened April 2023 and closed October 2023. Phase 3 commenced 13 November 2024 and will close on 15 December 2024. The engagement aims to understand the community's thoughts on the draft strategy.

SYI statistics as at 30 November 2024:

· 16 SYI contributors (phase 3)

· 1,599 SYI visitors (phase 3)

· 165 SYI contributors (project total)

· 4,705 SYI visitors (project total)

E-scooters in Ipswich

Asset and Infrastructure Services Department

The project commenced on 22 September 2020, with the second phase launched on 4 July 2023. Feedback on the e-scooter trial is being sought until 31 January 2025.

SYI statistics as at 30 November 2024:

· 103 SYI contributors (second phase)

· 1,594 SYI visitors (second phase)

· 469 SYI contributors (project total)

· 7,664 SYI visitors (project total)

Springview Estate (information page)

Planning and Regulatory Services Department

To provide information on Springview Estate, a staged, mixed-use development in the Springfield area. Opened 31 May 2024.

SYI statistics as at 30 November 2024:

· 0 SYI contributors (information page only)

· 778 SYI visitors

Ripley Road & Fischer Road Upgrade

Asset and Infrastructure Services Department

Informing the community on planned works at Ripley Road and Fischer Road. Consultation opened on 23 January 2024 and will remain open until all work is completed.

SYI statistics as at 30 November 2024:

· 14 SYI contributors

· 2,189 SYI visitors

Character Place Nomination

Planning and Regulatory Services Department

To seek nominations from the community on historical character places as part of the Planning Scheme. Project opened on 27 February 2023 and will remain open.

SYI statistics as at 30 November 2024:

· 7 SYI contributors

· 648 SYI visitors

The Ipswich Heritage Network Group – closed member page

(Communications hub)

Planning and Regulatory Services Department

Closed page for information sharing and discussion on our city’s heritage, history and conservation. Project opened 29 July 2022 and will remain open.

SYI statistics as at 30 November 2024:

· 6 SYI contributors

· 22 SYI visitors

Habitat Gardens Partnership – closed member page

(Communications hub)

Environment and Sustainability Department

Platform for urban property owners to share their thoughts, ideas, successes, learnings and conservation aspirations. Project opened 11 November 2019 and will remain open.

SYI statistics as at 30 November 2024:

· 4 SYI contributors

· 17 SYI visitors

Ipswich Youth Advisory Committee (IYAC) – closed member page

(Communications hub)

Community, Cultural and Economic Development Department

The communications and engagement ‘hub’ is for IYAC members. This page is continually updated on projects that IYAC members can be involved in. Project opened on 31 January 2024 and will remain open.

SYI statistics as at 30 November 2024:

· 32 SYI contributors

· 57 SYI visitors

Community Panel

Community, Cultural and Economic Development Department

Council’s community engagement program for future-focused policy, strategy, projects and plans. Project opened 20 December 2021 and will remain open.

SYI statistics as at 30 November 2024:

· 244 SYI contributors

· 26,449 SYI visitors

Community Panel – closed member page

Community, Cultural and Economic Development Department

The communications and engagement ‘hub’ for the community panel. This page is continually updated with updates on projects the panel has been involved in. Project opened 22 March 2022 and will remain open.

SYI statistics as at 30 November 2024:

· 105 SYI contributors

· 218 SYI visitors

· 217 community panel members

Creative Industries

(main page)

Community, Cultural and Economic Development Department

Engagement on creative industries programs under the Arts and Cultural Strategy. Main project page Creative Industries opened on 14 April 2023 and will remain open.

Main page activities SYI statistics as at 30 November 2024:

· 39 SYI contributors (Most important current goal from Arts and Cultural Strategy)

· 11 SYI contributors (Play a Part – how you see council supporting the Creative Industries)

Project subpages currently open and SYI statistics as at 30 November 2024:

· ARTiculate subpage activities:

o 51 SYI contributors – opened 20 April 2023 (The skills I want to learn the most)

o 26 SYI contributors – opened 24 April 2023 (Want to learn something else

· Ipswich Art Awards – subpage project

o 34 SYI contributors – opened 14 May 2024 (2024 Ipswich Art Awards questions)

SYI statistics as at 30 November 2024:

· 225 SYI contributors (project total)

· 24,153 SYI visitors (project total)

Ipswich Central

(main page)

Community, Cultural and Economic Development Department

Ipswich Central Revitalisation projects, communications, information sharing and public events. Main project page Ipswich Central opened on 28 November 2019 and will remain open.

Project page currently open and SYI statistics as at 30 November 2024:

· Placemaking in Action

o 2 SYI contributors

Project subpage currently open and SYI statistics as at 30 November 2024:

· Light up Ipswich Central - subpage project opened 21 August 2023

o 6 SYI contributors

· Out and About (event page) – subpage project opened 1 April 2022

o 12 SYI contributors (2 events shared in November)

· Green Walkable Streets – Have you seen the new scramble crossing? – subpage project opened 29 November 2022

o 4 SYI contributors

SYI statistics as at 30 November 2024 for Ipswich Central main page:

· 777 SYI contributors

· 27,036 SYI visitors

Engagement projects (new) that may open in the month of December 2024:

No engagements are planned to open in December 2024.

Engagement project updates November 2024:

Project Name	Project Lead (Council Department)	Purpose of engagement
Karalee Emergency Access Feasibility Study – hidden page	Asset and Infrastructure Services Department	Phase 2 of the engagement opened on 30 October 2024 and closed on 6 November 2024. The community was asked to provide feedback on five proposed solutions to address the challenges identified by the Karalee and Barellan Point communities during emergency events. The page has been updated to share findings from community feedback from Phase 2. SYI statistics as at 30 November 2024: · 16 SYI contributors (second phase) · 346 SYI visitors (second phase) · 16 SYI contributors (project total) · 1,079 SYI visitors (project total)
Creative Industries (main page)	Community, Cultural and Economic Development Department	Engagement on creative industries programs under the Arts and Cultural Strategy. Main project page Creative Industries opened on 14 April 2023. Project subpages updated and SYI statistics as at 30 November 2024: · Ipswich Art Awards o Page updated with announcement of the winners, along with photo gallery of winning artwork and of opening night. Timeline updated to conclude the project and feedback tool officially closed. SYI statistics as at 30 November 2024: · 225 SYI contributors · 24,153 SYI visitors
Walkability along East Street	Community, Cultural and Economic Development Department	Project opened on 26 July 2024 and closed on 13 October 2024. Engagement was aimed at hearing from the community on their experience commuting along East Street both before and after the installation of a green urban arbour. The page has been updated to share findings from community feedback. SYI statistics as at 30 November 2024: · 49 SYI contributors · 418 SYI visitors
Ipswich Central (main page)	Community, Cultural and Economic Development Department	Ipswich Central Revitalisation projects, communications, information sharing and public events. Main project page Ipswich Central opened on 28 November 2019 and will remain open. · Developing the Cultural Heart o Phase 2 opened 17 July 2024 and closed on 21 August 2024. The community was asked to provide feedback on d’Arcy Doyle Place and Nicholas Street to help shape the preliminary concept design of the Cultural Heart in Ipswich Central. The page has been updated to share findings from community feedback from Phase 2. SYI statistics as at 30 November 2024 for Ipswich Central main page: · 777 SYI contributors · 27,036 SYI visitors
iFuture Check-In	Strategy and Performance Branch, Office of the CEO	Project opened on 30 June 2020. Phase 3 opened on 21 October 2024 and closed 1 December 2024. Engagement sought feedback on the iFuture vision to effectively measure progress in community interpretation. Engagement period extended til 1 December 2024, previously 24 November 2024. Engagement has now closed and feedback under review. SYI statistics as at 30 November 2024: · 30 SYI contributors (third phase) · 2,814 SYI visitors (third phase) · 257 SYI contributors (project total) · 15,591 SYI visitors (project total)
iGO Parking Action Plan	Asset and Infrastructure Services Department	Project opened on 4 August 2022. Project update added to the page to advise that the iGO Parking Action Plan has been endorsed by council. A copy of the summary report and link to the full report shared. The page was moved from active to closed status. SYI statistics as at 30 November 2024: · 165 SYI contributors · 4,705 SYI visitors
E-scooters in Ipswich	Asset and Infrastructure Services Department	Project opened on 22 September 2020. Page updated to inform the community the e-scooter trial has ended. The survey will remain open until 31 January 2025. SYI statistics as at 30 November 2024: · 469 SYI contributors · 7,664 SYI visitors

7. External Funding

Council utilises grant funding from various external sources, primarily Federal and State Government, to assist with the delivery of many projects and services across the organisation. These include operational programs from community development, libraries and sports, through to capital funding to assist with infrastructure projects delivery.

Council can also utilise grant funding to partner with external organisations building partnerships where the project outcomes align with Council's strategic goals.

The below information summarises information related to:

· external funding revenue received by Council;

· any funding decisions received during November 2024;

· applications that have been submitted and are awaiting a decision;

· applications being prepared for submission to a funding body; and

· the grant opportunities suitable for local governments to apply.

Council’s External Funding Team works closely with our Capital Program Delivery Branch and other key stakeholders within council to identify opportunities and the management of successful applications between council and the funding body.

Grant Revenue as at 30 November 2024

Funding Type	Total number of Grant projects	Total External Funding Received	Total Cost of Grant funded project/s (inc. Council & other Contributions)
State Government	67	$40,268,980	$54,782,325
Federal Government	20	$16,923,883	$23,149,577
Other	2	$400,000	$1,207,500
Total	89	$57,592,863	$79,139,402

Grant Decisions received (NIL)

Grant Program

Successful/

Unsuccessful

Total Grant Funding

Total Project Cost

Grant Applications submitted and awaiting outcome

Grant Program / Funding Body	Requested Grant Amount	Total Est. Project Cost	Project Submitted in Application
Community Energy Upgrades Fund	$458,212	$916,424	Energy Upgrades Fund
SES Support Grant 24-25	$86,263	$85,263	Goodna SES Gate Upgrade
SES Support Grant 24-25	$7212	$7212	Rosewood Roller Door Upgrades
SES Support Grant 24-25	$7212	$7212	Marburg Roller Door Upgrades
SES Support Grant 24-25	$90,421	$90,421	Ipswich SES Replacement Shed
Growing Gigs Fund	$10,000	$20,150	Mixtape Sessions
Queensland Destination Events Program	$20,000	$140,000	Little Day Out
HSP – Community Enabling Infrastructure Program	$45,000,000	$97,748,608	City of Ipswich Western Corridor Catalytic Infrastructure Solution
Safer Local Roads and Infrastructure Program	$3,904,204	$4,880,254	Purga School Road Widening Project
Scheme Supply Fund	$200,000	$200,000	Eastern Corridor (Booval to Bundamba) Housing Supply and Place Plan
Flying Fox Roost Management Round 7	$33,000	$33,000	Flying Fox Risk Management
Urban Precincts and Partnerships	$3,837,000	$3,837,000	Ipswich Central Heart

Unsubmitted Applications Currently in Progress

These applications have been internally identified and endorsed that are currently in development as at end of October 2024, pending submission. Requested funding and total project costs will be advised in future reports.

Grant Program	Proposed Project	Application/schedule due
Urban Precincts and Partnerships Program	Ipswich CBD Precinct Masterplan	Accepting applications until funds are exhausted
Urban Precincts and Partnerships Program	Green Energy Project	Accepting applications until funds are exhausted
Urban Precincts and Partnerships Program	Pedestrian connection between Ellenborough Street and Tulmur Place	Accepting applications until funds are exhausted
Urban Precincts and Partnerships Program	Fire Station 101 – Multi Art Space	Accepting applications until funds are exhausted
SEQ Innovation Economy Fund	Green Energy precinct	13 December 2024
Green Urban Infrastructure Initiative (EOI)	Ipswich Central	13 December 2024
SEQ Liveability Public Art Initiatives	TBA (Claire Sourgnes)	30 May 2024

Grant Opportunities Communicated to the Organisation

The programs are communicated to council by the funding body or identified by council’s External Funding team. This information is shared across stakeholders in council for consideration.

Grant Program	Funding Entity (Fed/State/Other)	Closing Date
Urban Precincts and Partnerships Program	Federal Government	Accepting applications until funds are exhausted
Future Drought Fund Resilient Landscapes Program	Federal Government	18 November 2024
Green Urban Infrastructure Initiative (EOI)	State Government	13 December 2024
SEQ Innovation Economy Fund	State Government	13 December 2024
SEQ Liveability Public Art Initiatives	State Government	30 May 2025

8. Council Flood Recovery Coordination

Council is currently working with the Queensland Reconstruction Authority (QRA) and other Departments regarding the costs associated with the February and May 2022 flooding and January 2024 flooding events.

The following tables provide an overview of the current status of claims:

9. Council Resolutions

Number of resolutions finalised since last report November 2024:14

Number of resolutions in progress as of 4 December 2024: 94

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers

1.	Actions Report as at 4 December 2024 ⇩

	CONFIDENTIAL
2.	Legal Services Confidential Report Nov 2024

HUMAN RIGHTS IMPACTS
OTHER DECISION
(a) What is the Act/Decision being made?	Recommendation A states Mayor Harding participates in the Council of Mayors (SEQ) 2025 Singapore and Europe Mission. Recommendation B states Council approves Mayor Harding’s visit to Nerima City prior to joining the Council of Mayors (SEQ) International Delegation – 2025 Singapore and Europe Mission. Recommendation C states that one (1) council officer, being the Chief of Staff in the Office of the Mayor, travel to support the Mayor on the Nerima City visit and Council of Mayors (SEQ) International Delegation – 2025 Singapore and Europe Mission.
(b) What human rights are affected?	No human rights are affected by this decision.
(c) How are the human rights limited?	Not applicable.
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable.
(e) Conclusion	The decision is consistent with human rights.