Late Reports Agenda of Council Ordinary Meeting

Council

Meeting Agenda

12 September

2024

Doc ID No: A10612849

This matter has been determined to be of a significant nature and approval has been given to refer this report to the Council as a supplementary item.

ITEM: 16.3

SUBJECT: 2025 Ipswich Show Holiday

AUTHOR: Executive Coordinator

DATE: 6 September 2024

Executive Summary

This is a report concerning a request received from the Ipswich Show Society to submit an application to the Office of Industrial Relations for the 2025 Ipswich Show Holiday to be held Friday 16 May 2025.

Recommendation/s

That Council accept the recommendation of the Ipswich Show Society for Council’s Chief Executive Officer to apply to the Office of Industrial Relations for the Ipswich Show Public Holiday for Friday 16 May 2025.

RELATED PARTIES

· Ipswich Show Society

· Office of Industrial Relations, Queensland Government

ifuture Theme

Safe, Inclusive and Creative

Purpose of Report/Background

Ipswich City Council’s Chief Executive Officer, Sonia Cooper, received a letter on 7 June 2024 from the President of the Ipswich Show Society requesting Ipswich City Council proceed with an application to the Office of Industrial Relations to have the Ipswich Show Public Holiday gazetted for Friday 16 May 2025.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Holidays Act 2013.

policy implications

There are no policy implications for Council arising from this report.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications for Council arising from this report.

Financial/RESOURCE IMPLICATIONS

There are no financial implications for Council arising from this report.

COMMUNITY and OTHER CONSULTATION

From 2000 to 2010 Council accepted the recommendation of the Ipswich Show Society and the Ipswich Show holiday was held on a Thursday. During this time, Council did not receive any substantive complaints or adverse media regarding the date.

In 2011 Council accepted the recommendation of the Ipswich Show Society for the public holiday to be held on Thursday 12 May 2011. Subsequently, Council was advised by Education Queensland that State NAPLAN testing would be undertaken on that day and the request for the Thursday May 2011 holiday would be denied. A new recommendation was received for the Ipswich Show Holiday to be gazetted on Friday 13 May 2011.

From 2012 to 2024, Council has accepted the recommendation of the Ipswich Show Society for the Show Holiday to be held on a Friday and anecdotally this has been positively accepted by the City of Ipswich local community and businesses.

Conclusion

Consistent with legislative requirements, Ipswich City Council has received a request from the Ipswich Show Society requesting Friday 16 May 2025 be gazetted as the Ipswich Show Public Holiday and the Chief Executive Officer to submit a formal application to the Office of the Industrial Relations.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	That Council accept the recommendation of the Ipswich Show Society for council’s Chief Executive Officer to apply to the Office of Industrial Relations for the Ipswich Show Public Holiday for Friday 16 May 2025.
(b) What human rights are affected?	Not Applicable.
(c) How are the human rights limited?	Not Applicable.
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not Applicable.
(e) Conclusion	The decision is consistent with human rights.

Attachments and Confidential Background Papers

1.	2025 Letter from Ipswich Show Society ⇩

Katie Baynham

Executive Coordinator

I concur with the recommendations contained in this report.

Ben Pole

General Manager, Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

12 September

2024

Doc ID No: A10625732

This matter has been determined to be of a significant nature and approval has been given to refer this report to the Council as a supplementary item.

ITEM: 16.4

SUBJECT: Late Motion for 2024 Local Government Association of Queensland Conference

AUTHOR: Manager, Executive Services

DATE: 10 September 2024

Executive Summary

This is a report concerning a proposed late motion to be submitted for the 2024 Local Government Association of Queensland (LGAQ) Annual Conference.

Recommendation/s

That Council approve Motion 5 as detailed in Attachment 1 to be submitted to the 2024 LGAQ Conference as a late item for consideration.

PURPOSE OF REPORT/BACKGROUND

The Local Government Association of Queensland (LGAQ) has called for motions for their annual conference being held in October 2024. A council decision approving any motion is required in order for the motion to be considered by member councils at the annual conference.

This year Council submitted four (4) motions on various matters at the July Council meeting. Since this meeting, an urgent matter arose at the September Committee meeting that highlighted a concern warranting an additional motion to be put forward for consideration.

The previous motions approved by Council have already been submitted and considered initially by the motions committee. Late motions require individual approval by the Local Government Association of Queensland before they can be considered further or at the conference.

Attachments and Confidential Background Papers

1.	Motion 5 - Flood Policy Review ⇩

Wade Wilson

Manager, Executive Services

I concur with the recommendations contained in this report.

Sonia Cooper

Chief Executive Officer

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

12 September

2024

Doc ID No: A10626205

This matter has been determined to be of a significant nature and approval has been given to refer this report to the Council as a supplementary item.

ITEM: 16.5

SUBJECT: Councillor Representation on the Ipswich Rivers Improvement Trust

AUTHOR: Manager, Executive Services

DATE: 10 September 2024

Executive Summary

This is a report concerning Councillor Membership on the Ipswich Rivers Improvement Trust.

Recommendation/s

That Council nominate one of its Councillors to be appointed to the vacancy on the Ipswich Rivers Improvement Trust as per part 3 division 1 section 5A(1) of the River Improvement Trust Act 1940.

PURPOSE OF REPORT/BACKGROUND

The Ipswich Rivers Improvement Trust was established to protect and improve rivers within the Ipswich Local Government Area. The function of the Trust is to carry out works designed to improve the flow of water in the rivers and tributaries within the City of Ipswich to correct erosion and provide flood mitigation.

The Trust operates as an independent body, responsible for its own administration and governance. Council is required to comply with the Rivers Improvement Trust Act 1940 in the payment of a Precept. During the 2023-2024 term the annual Precept is $300,000.

At the commencement of the 2024 term Councillors Jacob Madsen and David Cullen were nominated as members. As a result of the resignation of Councillor David Cullen, that office is now considered vacant.

Where the office of a member of a Trust appointed by a local government under section 5 becomes vacant, the local government must appoint another of its councillors to the office within 30 days after the vacancy. No action is required in relation to the existing and continuing appointment of Councillor Jacob Madsen.

Wade Wilson

Manager, Executive Services

I concur with the recommendations contained in this report.

Kaye Cavanagh

General Manager (Environment and Sustainability)

I concur with the recommendations contained in this report.

Sonia Cooper

Chief Executive Officer

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

12 September

2024

Doc ID No: A10613513

This matter has been determined to be of a significant nature and approval has been given to refer this report to the Council as a supplementary item.

ITEM: 16.6

SUBJECT: Proposal to acquire industrial property located at Flinders View for a Strategic Purpose

AUTHOR: Property Services Manager

DATE: 8 September 2024

Executive Summary

This is a report concerning the proposed acquisition of an industrial property in Flinders View. The location offers a strategic opportunity for its potential use as a site office, material handling, and storage location by Council and contractors in light of the imminent Ripley Road Upgrade in addition to potential future use in support of the growing Ripley corridor.

RECOMMENDATION

A. That Council resolve to acquire land located at Flinders View (as outlined in Confidential Attachment 1), for a strategic purpose.

B. That the Chief Executive Officer be authorised to negotiate and execute the required documentation with the registered property owner/s for Council to acquire the land located at Flinders View, (as outlined in Confidential Attachment 1) and to do any other acts necessary to implement Council’s decision to acquire the land in accordance with the parameters set out in the accompanying report.

RELATED PARTIES

There was no declaration of conflicts of interest.

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

The property is being considered by the Council as a strategic acquisition for the upcoming road upgrade projects on Ripley Road and Fischer Road, due to its potential to serve as a laydown storage site, and site office for the duration of the construction phase, which is expected to last seven or more years.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

Local Government Act 2009

Land Act 1994

Property Law Act 1994

policy implications

The matter of the report is consistent with Council’s approved Property Acquisition and Disposal Policy.

RISK MANAGEMENT IMPLICATIONS

The risk of not resolving to acquire the property means that Council and its contractors would be required to negotiate the use of any site laydown, site office and storage of material sites, which, if not within the road corridor, could be by way of a licence arrangement with licence fees or a lease arrangement with rent for temporary use or through acquisition or purchase for longer term or ongoing use.

Financial/RESOURCE IMPLICATIONS

The estimated property purchase and additional expenses related to the purchase would be funded through the capital budget allocated to Asset and Infrastructure Services Department Ripley Road Upgrade Project and therefore would have no impact on any operational expenses.

COMMUNITY and OTHER CONSULTATION

Discussions have occurred within the Executive Leadership team and senior leaders on the potential benefits in the property and potential benefits to Council.

The Property Services Manager has engaged an independent valuer to assess the current market and price point for submission of the offer to purchase.

Conclusion

The strategic acquisition of this property could serve multiple purposes for Council. The road upgrade projects not only promise to support the community's expansion and improving infrastructure but the potential use of the property as a satellite depot post-upgrade reflects a commitment to enhancing operational efficiency. Moreover, the option to hold or sell the property in the future demonstrates a savvy understanding of the market dynamic and a flexible strategy that aligns with both the immediate and potential long-term objectives of the Council.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	That Council resolve to acquire property located at Flinders View for strategic purpose.
(b) What human rights are affected?	No human rights are affected by this decision. The method of purchase will be by voluntary acquisition, with the landowners having no obligation to sell their property to Council. End of assessment.
(c) How are the human rights limited?	N/A
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	N/A
(e) Conclusion	The decision is consistent with human rights.

Attachments and Confidential Background Papers

	CONFIDENTIAL
1.	Confidential Background Information
2.	Information Memorandum
3.	Current Title Search
4.	Registered Plan 203690
5.	Valuation Report
6.	Cost Contingency Proposal

Alicia Rieck

Property Services Manager

I concur with the recommendations contained in this report.

Allison Ferres-MacDonald

Deputy General Counsel (Legal Services Manager)

I concur with the recommendations contained in this report.

Matt Smith

General Manager (Corporate Services)

I concur with the recommendations contained in this report.

Matt Anderson

General Manager (Asset and Infrastructure Services)

“Together, we proudly enhance the quality of life for our community”