Agenda of Council Ordinary Meeting - Thursday, 23 May 2024

Council

Meeting Agenda

23 May

2024

Unconfirmed Minutes of Council Ordinary Meeting

1 March 2024

Held in the Council Chambers, Administration Building

1 Nicholas Street, Ipswich

The meeting commenced at 9.01 am

ATTENDANCE AT COMMENCEMENT	Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Sheila Ireland, Paul Tully, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Deputy Mayor Russell Milligan and Nicole Jonic
WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY	Mayor Teresa Harding
OPENING PRAYER	Pastor Geoff Wilson (retired) – Vision Christian Family Church
APOLOGIES AND LEAVE OF ABSENCE	Nil

5. Condolences

Condolence - Mr Tom Edwards

Moved by Mayor Teresa Harding:

That Council convey condolences, on behalf of the citizens of the City of Ipswich, to the family of the late Mr Tom Edwards who passed away on 16 February 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Attachments

1. Condolence Motion - Mr Tom Edwards

6. tRIBUTES	Nil
7. PresentATion OF Petitions	Nil
8. PresentATions and Deputations	Nil
9. Public Participation	Nil

10. Matters of Public Interest

Acknowledgement of Service - Councillor Kate Kunzelmann

Mayor Teresa Harding acknowledged the service of Councillor Kate Kunzelmann over the current term of Council.

Attachments

1. Acknowledgement of service for Councillor Kate Kunzelmann

11. Declarations of Interest in matters on the agenda

COUNCILLOR ANDREW FECHNER

In accordance with section 150EQ of the Local Government Act 2009, Councillor Andrew Fechner informed the meeting that he has a declarable conflict of interest in Item 15.6 titled Report of Ipswich Central Redevelopment Committee.

The nature of the declarable conflict of interest is that Councillor Fechner stands to gain a benefit or suffer a loss due to his business interest in both A1A Events Pty Ltd and Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street Ipswich.

Councillor Andrew Fechner came to the conclusion that because of the nature of the conflict, he will exclude himself from the meeting while this matter is debated and the vote taken.

COUNCILLOR JACOB MADSEN

In accordance with section 150EQ of the Local Government Act 2009, Councillor Jacob Madsen informed the meeting that he has a declarable conflict of interest in Item 15.6 titled Report of Ipswich Central Redevelopment Committee.

The nature of the declarable conflict of interest is that Councillor Madsen was a former member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment works that Council is undergoing.

Councillor Jacob Madsen came to the conclusion that because of the nature of the conflict, he will exclude himself from the meeting while this matter is debated and the vote taken.

12. Confirmation of Minutes

12.1

Confirmation of Minutes of Ordinary Meeting

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Russell Milligan:

That the Minutes of the Ordinary Meeting held on 15 February 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

13. mayoral Minute

Nil

14. Business Outstanding – INCLUDING CONDUCT MATTERS AND Matters Lying on the Table to be Dealt With

Nil

15. Reception and Consideration of Committee Reports

15.1

Report of Growth Infrastructure and Waste Committee No. 2024(02) of 22 February 2024

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That Council adopt the report of the Growth Infrastructure and Waste Committee No. 2024(02) of
22 February 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Growth, Infrastructure and Waste Committee No. 2024(02) of 22 February 2024, as listed below, as resolutions of Council:

Growth Infrastructure and Waste Committee – item 1

Confirmation of Minutes of the Growth Infrastructure and Waste Committee No. 2024(01) of 1 February 2024

That the Minutes of the Growth, Infrastructure and Waste Committee held on 1 February 2024 be confirmed.

Growth Infrastructure and Waste Committee – item 2

8909/2022/PDAEE Offset Request for Council Committee Approval

A. That a provision offset of $12,740,663 be approved.

B. That the decision-making process, thresholds and delegations and sub delegations associated with the processing of offsets and refunds of infrastructure charges be reviewed and that an updated process for determination of such matters be developed.

Growth Infrastructure and Waste Committee – item 3

Asset and Infrastructure Services Department Capital Delivery Report December 2023

That the report on capital delivery by the Asset and Infrastructure Services Department be received and the contents noted.

Growth Infrastructure and Waste Committee – item 4

Planning and Environment Court Action Status Report

That the Planning and Environment Court Action status report be received and the contents noted.

Growth Infrastructure and Waste Committee – item 5

Exercise of Delegation Report

That the Exercise of Delegation report for the period 23 January 2024 to 13 February 2024, be received and the contents noted.

15.2

Report of Governance and Transparency Committee No. 2024(02) of 22 February 2024

Moved by Councillor Jacob Madsen:

Seconded by Deputy Mayor Russell Milligan:

That Council adopt the report of the Governance and Transparency Committee No. 2024(02) of 22 February 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Governance and Transparency Committee No. 2024(02) of 22 February 2024, as listed below, as resolutions of Council:

Governance and Transparency Committee – item 1

Confirmation of Minutes of the Governance and Transparency Committee No. 2024(01) of 1 February 2024

That the Minutes of the Governance and Transparency Committee held on 1 February 2024 be confirmed.

Governance and Transparency Committee – item 2

Monthly Financial Performance Report - January 2024

That the report on Council’s financial performance for the period ending 31 January 2024, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.

15.3

Report of Community, Culture, Arts and Sport Committee No. 2024(02) of 22 February 2024

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That Council adopt the report of the Community, Culture, Arts and Sport Committee No. 2024(02) of
22 February 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Community, Culture, Arts and Sport Committee No. 2024(02) of 22 February 2024, as listed below, as resolutions of Council:

Community, Culture, Arts and Sport Committee – item 1

Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2024(01) of 1 February 2024

That the Minutes of the Community, Culture, Arts and Sport Committee held on 1 February 2024 be confirmed.

Community, Culture, Arts and Sport Committee – item 2

Ipswich Domestic and Family Violence Prevention Strategy and Action Plan 2024-2025

That the report concerning the Ipswich Domestic and Family Violence Prevention Strategy and Action Plan 2024–2025 be received and the contents noted.

Community, Culture, Arts and Sport Committee – item 3

Activation of the Former Jamie's Kitchen as a Visual Arts Studio

A. That Council approve naming the new visual art studio the Ipswich Art Workshop.

B. That the report concerning the activation of the former Jamie’s Kitchen as a visual arts studio be received and the contents noted.

C. That Council approve the approach described on page 35 of the officer’s report titled Activation of the Former Jamie’s Kitchen as a Visual Arts Studio for the activation of the Ipswich Art Workshop.

Community, Culture, Arts and Sport Committee – item 4

Ipswich Youth Advisory Council 2024

That the report concerning the Ipswich Youth Advisory Council 2024 be received and the contents noted.

Community, Culture, Arts and Sport Committee – item 5

Community Funding and Support Allocations Status Report -
1 October to 31 December 2023

That the report concerning the allocation of Council’s Community Funding and Support Programs from
1 October to 31 December 2023 be received and the contents noted.

Community, Culture, Arts and Sport Committee – item 6

Ipswich Libraries Report Card 2023

That the report concerning the Ipswich Libraries Report Card 2023 be received and the contents noted.

15.4

Report of Economic and Industry Development Committee No. 2024(02) of 22 February 2024

Moved by Councillor Kate Kunzelmann:

Seconded by Councillor Andrew Fechner:

That Council adopt the report of the Economic and Industry Development Committee No. 2024(02) of
22 February 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Economic and Industry Development Committee No. 2024(02) of 22 February 2024, as listed below, as resolutions of Council:

Economic and Industry Development Committee – item 1

Confirmation of Minutes of the Economic and Industry Development Committee No. 2024(01) of 1 February 2024

That the Minutes of the Economic and Industry Development Committee held on 1 February 2024 be confirmed.

Economic and Industry Development Committee – item 2

Destination Development - 2024 Capacity Building Programs for Ipswich Tourism Operators

That the report concerning Council’s Destination Development Capacity Building Programs for local tourism businesses be received and its contents noted.

15.5

Report of Environment and Sustainability Committee No. 2024(02) of 22 February 2024

Moved by Deputy Mayor Russell Milligan:

Seconded by Councillor Andrew Fechner:

That Council adopt the report of the Environment and Sustainability Committee No. 2024(02) of 22 February 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Environment and Sustainability Committee No. 2024(02) of 22 February 2024, as listed below, as resolutions of Council:

Environment and Sustainability Committee – item 1

Confirmation of Minutes of the Environment and Sustainability Committee No. 2024(01) of 1 February 2024

That the Minutes of the Environment and Sustainability Committee held on 1 February 2024 be confirmed.

At 9.31 am Councillors Jacob Madsen and Andrew Fechner left the meeting room due to a previously declared interest in Item 15.6.

15.6

Report of Ipswich Central Redevelopment Committee No. 2024(03) of 22 February 2024

Moved by Councillor Marnie Doyle:

Seconded by Deputy Mayor Russell Milligan:

That Council adopt the report of the Ipswich Central Redevelopment Committee No. 2024(03) of 22 February 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

This block motion adopts all items of the Ipswich Central Redevelopment Committee No. 2024(03) of 22 February 2024, as listed below, as resolutions of Council:

Ipswich Central Redevelopment Committee – item 1

Confirmation of Minutes of the Ipswich Central Redevelopment Committee No. 2024(02) of 1 February 2024

That the Minutes of the Ipswich Central Redevelopment Committee held on 1 February 2024 be confirmed.

Ipswich Central Redevelopment Committee – item 2

Developing the Cultural Heart - Community Engagement Report

That the report concerning community engagement in relation to the Ipswich Central Revitalisation: Developing the Cultural Heart project be received and the contents noted.

Ipswich Central Redevelopment Committee – item 3

Nicholas Street Precinct - February 2024 Retail Sub-Project Steering Committee Report

That the February 2024 Retail Sub-Project Steering Committee Report be received and the contents noted.

At 9.38 am Councillors Jacob Madsen and Andrew Fechner returned to the meeting room.

16. Officers’ Reports

16.1

Report - Audit and Risk Management Committee No. 2024(01) of 14 February 2024

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the report of the Audit and Risk Management Committee No. 2024(01) of 14 February 2024 be received, the contents noted and the recommendations contained therein be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Consideration of Supplementary Item not on the agenda

Moved by Mayor Teresa Harding:

Seconded by Councillor Sheila Ireland:

That in accordance with section 9.3.2 of Council’s Meetings Procedures Policy, Council grant permission for consideration of Item 16.2 titled 11057/2022/PDAEE – Municipal Infrastructure Works – Trunk Transport Infrastructure Offset Approval.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16.2

11057/2022/PDAEE - Municipal Infrastructure Works - Trunk Transport Infrastructure Offset Approval

Moved by Mayor Teresa Harding:

Seconded by Councillor Sheila Ireland:

That an actual offset of $11,268,048 be approved for Ripley Road between Parkview Parade and the Centenary Highway, Ripley.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

17. Notices of Motion	Nil
18. Questions on Notice	Nil
MEETING CLOSED	The meeting closed at 9.44 am.

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

Council

Meeting Agenda

23 May

2024

Council 1 Mar 2024 - Item 10.1 / Minutes Attachment 1

Unconfirmed Minutes of Council POST-ELECTION Meeting

11 April 2024

Held in the Council Chambers, Administration Building

1 Nicholas Street, Ipswich

The meeting commenced at 9.00 am

1. Attendance at Commencement

Mayor Teresa Harding (Chairperson); Councillors Pye Augustine, Nicole Jonic, Paul Tully, Marnie Doyle, Andrew Antoniolli, David Cullen and Jim Madden

2. Welcome to Country Or Acknowledgement of Country

Mayor Teresa Harding delivered the Acknowledgement of Country

3. Opening Prayer

Councillor Jim Madden

4. Apologies and Leave of Absence

Councillor Jacob Madsen

Leave of Absence

Resolution C2024/01/007

Moved by Mayor Teresa Harding:

Seconded by Councillor Nicole Jonic:

That a leave of absence be granted for Councillor Jacob Madsen

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

5. Declarations of Interest in matters on the agenda

Nil

Mayor Teresa Harding outlined the local government principles as set out in the Local Government Act specifically:

1. transparent and effective processes, and decision-making in the public interest

2. sustainable development and management of assets and infrastructure, and delivery of effective services

3. democratic representation social inclusion and meaningful community engagement

4. good governance of, and by, local government

5. ethical and legal behaviour of councillors, local government employees and councillor advisors.

6. Officers’ Reports

6.1

2024 Local Government Quadrennial Election Report

Resolution C2024/01/008

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the report titled ‘2024 Local Government Quadrennial Election Report’ by the Manager, Executive Services be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

6.2

Appointment of Deputy Mayor

Recommendation

That Council appoint one of its Councillors as Deputy Mayor.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Pye Augustine:

That Council resolve to appoint Councillor Marnie Doyle as Deputy Mayor.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Jonic

Augustine Tully

Doyle Antoniolli

Cullen

Madden

The motion was put and lost.

Councillor Paul Tully foreshadowed that he would move an alternate motion in the event that Mayor Harding’s motion was lost.

That Council resolve to appoint Councillor Nicole Jonic as Deputy Mayor.

Resolution C2024/01/009

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

That Council resolve to appoint Councillor Nicole Jonic as Deputy Mayor.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

6.3

Meeting dates for Council Meetings

Resolution C2024/01/010

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Nicole Jonic:

A. That in accordance with section 256 of the Local Government Regulation 2012, the Council Ordinary Meeting dates and times be adopted as detailed in the table below:

MEETING

MEETING DAY AND TIME

MEETING DATES

Council Ordinary Meeting

*includes Special meeting for adoption of the annual plan and budget commencing at 9.00 am and Ordinary Meeting commencing at 1.00 pm

Thursday, 9.00 am

23 May 2024

20 June 2024*

25 July 2024

22 August 2024

12 September 2024

24 October 2024

28 November 2024

12 December 2024

30 January 2025

B. That the Chief Executive Officer, in consultation with the Mayor, Deputy Mayor and all Councillors, be authorised to amend the Council meeting dates, if required, with notification of any amendment in accordance with section 254B(4) of the Local Government Regulation 2012.

C. That in accordance with Section 254K of the Local Government Regulation 2012, and where reasonable notice is provided to the meetings clerk, Councillors be permitted to take part in any meeting of the Local Government that they are a member of by audio link or audio-visual link.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

6.4

Councillor Members of the Audit and Risk Management Committee

Recommendation

A. That Council appoint one (1) and not more than two (2) Councillors as members of the Audit and Risk Management Committee.

B. That in accordance with section 8.1.2 of the Audit and Risk Management Committee Charter, detailed in Attachment 1, the two councillor members be appointed for a term of four years until March 2028.

Recommendation

Moved by Mayor Teresa Harding:
Seconded by Councillor Marnie Doyle:

A. That Council appoint Mayor Teresa Harding as a member of the Audit and Risk Management Committee.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Madsen

Augustine Jonic

Doyle Tully

Antoniolli

Cullen

Madden

The motion was put and lost

Councillor Jim Madden foreshadowed that he would move an alternate motion in the event that Mayor Teresa Harding’s motion was lost.

A. That Council appoint Deputy Mayor Nicole Jonic and Councillor Andrew Antoniolli as members of the Audit and Risk Management Committee.

Resolution C2024/01/011

Moved by Councillor Jim Madden:

Seconded by Councillor David Cullen:

A. That Deputy Mayor Nicole Jonic and Councillor Andrew Antoniolli be appointed as members the Audit and Risk Management Committee.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

6.5

Nomination of a District Representative to the LGAQ Policy Executive

Recommendation

A. That Council nominate one of its Councillors to represent District No. 2 – South-East (Western Region) on the LGAQ Policy Executive for the 2024-2028 term.

B. That the Chief Executive Officer advise the LGAQ Returning Officer of Council’s nomination no later than 12:00pm, Wednesday, 1 May 2024.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A. That Council nominate Mayor Teresa Harding to represent District No. 2 – South-East (Western Region) on the LGAQ Policy Executive for the 2024-2028 term.

B. That the Chief Executive Officer advise the LGAQ Returning Officer of Council’s nomination no later than 12.00pm, Wednesday, 1 May 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Augustine

Doyle Jonic

Tully

Antoniolli

Cullen

Madden

The motion was put and lost

Deputy Mayor Nicole Jonic foreshadowed that she would move an alternate motion in the event that Mayor Teresa Harding’s motion was lost.

A. That Council nominate Councillor Paul Tully to represent District No. 2 – South-East (Western Region) on the LGAQ Policy Executive for the 2024-2028 term.

B. That the Chief Executive Officer immediately advise the LGAQ Returning Officer of Council’s nomination.

Resolution C2024/01/012

Moved by Deputy Mayor Nicole Jonic:

Seconded by Councillor Andrew Antoniolli:

A. That Council nominate Councillor Paul Tully to represent District No. 2 – South-East (Western Region) on the LGAQ Policy Executive for the 2024-2028 term.

B. That the Chief Executive Officer immediately advise the LGAQ Returning Officer of Council’s nomination.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Harding

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

6.6

Appointment of Chairpersons and Deputy Chairpersons of the City of Ipswich Local Disaster Management Group and Local Recovery and Resilience Group

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A. That Council appoint Mayor Teresa Harding to continue as the Chairperson of the City of Ipswich Local Disaster Management Group.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Jonic

Augustine Tully

Doyle Antoniolli

Cullen

Madden

The motion was put and lost

Deputy Mayor Nicole Jonic foreshadowed that she would move an alternate motion in the event that Mayor Teresa Harding’s motion was lost.

A. That Council appoint Councillor Andrew Antoniolli as the Chairperson of the City of Ipswich Local Disaster Management Group.

Resolution C2024/01/013

Moved by Deputy Mayor Nicole Jonic:

Seconded by Councillor Paul Tully:

A. That Council appoint Councillor Andrew Antoniolli as the Chairperson of the City of Ipswich Local Disaster Management Group.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Jonic Harding

Tully Augustine

Antoniolli Doyle

Cullen

Madden

The motion was put and carried.

Moved by Mayor Teresa Harding
Seconded by Councillor Paul Tully

B. That Council appoint one of its Councillors as the Deputy Chairperson of the City of Ipswich Local Disaster Management Group.

Resolution C2024/01/014

Moved by Deputy Mayor Nicole Jonic:

Seconded by Councillor Andrew Antoniolli:

B. That Council appoint Councillor David Cullen as the Deputy Chairperson of the City of Ipswich Local Disaster Management Group.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Doyle (Abstain)

Augustine

Jonic

Tully

Antoniolli

Cullen

Madden

The motion was put and carried.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Nicole Jonic:

C. That Council appoint one of its Councillors as the Chairperson of the City of Ipswich Local Recovery and Resilience Group.

Resolution C2024/01/015

Moved by Councillor Andrew Antoniolli:

Seconded by Deputy Mayor Nicole Jonic:

C. That Council appoint Mayor Teresa Harding as the Chairperson of the City of Ipswich Local Recovery and Resilience Group.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

D. That Council appoint one of its Councillors as the Deputy Chairperson of the City of Ipswich Local Recovery and Resilience Group.

Resolution C2024/01/016

Moved by Councillor Andrew Antoniolli:

Seconded by Deputy Mayor Nicole Jonic:

D. That Council appoint Councillor Jim Madden as the Deputy Chairperson of the City of Ipswich Local Recovery and Resilience Group.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Doyle (Abstain)

Augustine

Jonic

Tully

Antoniolli

Cullen

Madden

The motion was put and carried.

6.7 Councillor Representation on the Ipswich Rivers Improvement Trust and the Darling Downs-Moreton Rabbit Board	Recommendation Moved by Mayor Teresa Harding: Seconded by Deputy Mayor Nicole Jonic: A. That Council nominate one of its councillors to be appointed to the Ipswich Rivers Improvement Trust as per part 3 division 1 section 5A(1) of the River Improvement Trust Act 1940.
	Resolution C2024/01/017 Moved by Councillor Andrew Antoniolli: Seconded by Councillor Jim Madden: A. That Council nominate Councillor David Cullen to be appointed to the Ipswich Rivers Improvement Trust as per part 3 division 1 section 5A(1) of the River Improvement Trust Act 1940. AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Augustine Jonic Tully Doyle Antoniolli Cullen Madden The motion was put and carried.

	Resolution C2024/01/018 Moved by Mayor Teresa Harding: Seconded by Councillor Pye Augustine: B. That Council nominate Councillor Jim Madden to be considered for appointment to the Darling Downs- Moreton Rabbit Board. AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Augustine Jonic Tully Doyle Antoniolli Cullen Madden The motion was put and carried.
	It was noted by the Chief Executive Officer that the hyphen in the words Darling-Downs Moreton Rabbit Board should be replaced with the words Darling Downs-Moreton Rabbit Board throughout the report and recommendation.
	Resolution C2024/01/019 Moved by Mayor Teresa Harding: Seconded by Deputy Mayor Nicole Jonic: C. That Council nominate Councillor Jacob Madsen to continue on the Ipswich Rivers Improvement Trust as per part 3 division 1 section 5A(1) of the River Improvement Trust Act 1940. AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Augustine Jonic Tully Doyle Antoniolli Cullen Madden The motion was put and carried.

MEETING CLOSED

The meeting closed at 9.37 am.

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

Council

Meeting Agenda

23 May

2024

Doc ID No: A10099092

ITEM: 16.1

SUBJECT: CEO Organisational Performance Report for February, March and April 2024

AUTHOR: Chief Executive Officer

DATE: 18 April 2024

Executive Summary

This is a monthly report by the Chief Executive Officer focusing on a summary of organisational performance in the areas of workplace health and safety, progress in the delivery of Council’s Corporate and Operational Plans, our people and culture, financial management, capital program delivery, flood recovery, external funding, significant risks and legal matters.

This report is for the months of February, March and April 2024. The report for this period highlights current significant matters and progress on key performance indicators.

RECOMMENDATION

That the Chief Executive Officer Organisational Performance Report for the months of February, March and April 2024 be received and the contents noted.

BACKGROUND

1. Current Significant Matters

New Term of Council Program

The organisation delivered the first phase of the New Term of Council Onboarding Program during April 2024. This constituted a series of briefings by the CEO, Executive Leadership Team and Branch Managers as required. Councillors were supported with onboarding activities and access to complete training mandated by the Queensland Government. This included training presented by senior officers of the Department of Housing, Local Government, Planning and Public Works.

The returned Mayor and returned and newly elected Councillors were supported by the organisation to conduct their Post-election Council Meeting on 11 April 2024. The second phase of the New Term of Council Onboarding Program is now underway with further briefings and workshops on significant policy and strategy matters and additional training on important topics.

2024-2025 Annual Plan and Budget Development

During April 2024, the organisation commenced briefings and workshops with the Mayor, Deputy Mayor and Councillors on the draft planning, draft three-year capital works program, draft operational expenditure budget and key components of the annual plan and budget for 2024-2025. The conduct of the local government quadrennial election on 16 March 2024 has resulted in a compressed timeframe for Mayor, Deputy Mayor and Councillor consideration of the Annual Plan and Budget for 2024-2025. Three (3) further workshops are being planned and delivered in May 2024.

Work recommenced on Redbank Plains Road Upgrade

Construction work on Redbank Plains Road in Ipswich’s eastern suburbs has recommenced after council took back ownership of the project. Redbank Plains Road Upgrade Stage 3 (Keidges Road to Kruger Parade) will upgrade this section of Redbank Plains Road to a four-lane, divided carriageway configuration.

Bell Street Overpass Removed

The Bell Street pedestrian overpass, constructed more than 30 years ago, was removed during April. The project, expected to conclude in June, forms part of the revitalisation of Bell Street will contribute to the transformation of Ipswich Central into a cultural hub for all residents and visitors. Council will continue to work with the State Government to progress the changing face of Bell Street.

2. Workplace Health and Safety

Lost Time Injury Frequency Rate is not able to be generated at this time, due to a corporate system upgrade. A solution within Fusion is being worked on and this is expected to be fixed in time for the June report.

LGAQ LTIFR rate is calculated on a calendar year and not a 12-month rolling total which ICC uses.

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The LTIFR rate equates to lost time injuries every six months. The State Average is the average of LTIFR across the 62 local councils within the Local Government Association

Queensland (LGAQ) scheme.

The physical and psycho-social safety and wellbeing of the workforce continues to be the CEO and the organisation’s first and foremost priority.

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The LTSR rate equates to the number of days lost for each LTI. The State Average is the average of LTSR across the 62 local councils within the LGAQ scheme. The LGAQ rate is calculated on a calendar year and not a 12-month rolling total which ICC uses.

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The Injury Incident Rate (IIR) is a new reporting indicator for Council as of June 2023. The IIR rate is the number of injury incidents per 100 workers. The State Average is the average of IIR across the 62 local councils within the LGAQ scheme.

3. Update on Corporate/Operational Plans

The Quarterly Performance Report for January - March 2024 (Quarter 3 period) on the 2023-2024 Operational Plan will be presented to the 23 May 2024 Council meeting.

The Annual Plan and the last quarterly report are available on council’s website:

https://www.ipswich.qld.gov.au/about_council/media/corporate_publications/annual-plan

4. Major Key Performance Indicators

People and Culture

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The total workforce for the council organisation ‘head count’ was 1565 in February, 1569 in March and 1577 in April 2024.

Staff turnover rate was at 11.67% in February, 11.56% in March and 12.09% in April 2024.

For interest, but not direct comparison due to the time and calculation differential, the annual average workforce attrition rate for South-East Queensland councils for 2023 reported by the Local Government Association of Queensland was 16%.

Finance

The financial performance reports for February, March and April will be provided to Council via a separate report.

Council’s overall net result for the April YTD period (including capital revenues) was greater than budget, with a net surplus of $119.4 million compared to the budget of $114.8 million. The actual operating deficit was $11.3 million compared to the budgeted operating deficit of $11.2 million, and is mainly due to overspends in employee expenses and depreciation, which are partially offset by greater rates and interest revenue. As the end of financial year approaches, it is likely that employee expenses and depreciation will remain over budget, and further unbudgeted expenses may be recognised as accounting adjustments are processed. These accounting adjustments will unfavourably impact the operating surplus.

The whole of council capital program (excluding VHBB) actual spending for April YTD was $146.5 million, compared to a budget of $198.2 million. The underspend of $51.7 million is mainly due to delays in the Venue and Commonwealth Hotel construction projects as well as the timing of Disaster Recovery project delivery.

Capital Delivery Program 2023-2024

The Capital Delivery Program has progressed well over the past 3 months (February, March & April) albeit with some projects experiencing delays. Lingering wet weather has had an incremental impact on delivery timelines, while no projects have suffered significant damages there have been days of lost productivity in each month that were not forecast.

The contractor on Redbank Plains Rd St 3 project was placed into liquidation in early March, following a significant slow-down in activity in February. The transition from engaging a Principal Contractor (PC) to Council undertaking the role of PC and engaging a number of sub-contractors to complete the work has resulted in reduced productivity for the months of March and April and hence a delay in the projected completion date of the road duplication portion of the project.

Some delivery timelines remain in doubt due to capacity of external providers. This includes machinery and material supplies as well as specialist contractors. These capacity constraints are being felt across the industry and more broadly than the Ipswich local government area.

Overall, a satisfactory performance over the past three months.

5. Risk and Compliance Update

Corporate Risk Register

Council’s corporate risk register is reviewed every two months at the Executive Leadership Team (ELT) Risk Committee meeting, Council’s corporate risk register was reviewed at the ELT Risk Committee meeting held on 30 April 2024, with amendments agreed to, areas of responsibility, key mitigations, action plans and milestone progress.

Council’s corporate risk register and risk trends in these risks are reported through Council’s Audit and Risk Management Committee (ARMC) which is held every quarter. The corporate risk register and risk trends in these risks are also circulated to all Councillors on a quarterly basis.

Council continues to seek to actively manage and mitigate its corporate risks.

Legal Matters

An overview of all current active court proceedings and all significant legal matters that are not the subject of court proceedings is provided in a confidential attachment to this report.

Matters that are not the subject of court proceedings will be considered significant where:

• they concern subject matter of significant public interest/concern; and/or

• where their outcome may present significant financial value/impact for Council; and/or

• where their outcome may set an important precedent for Council.

Generally significant non-court matters will only be reported where they are the subject of dispute and management of that dispute is being administered by Legal Services (as opposed to where Legal Services’ involvement is ad-hoc or limited to the provision of internal advice), or where they concern a significant project for Council. The detail reported in respect of each matter listed has been provided with privacy, confidentiality, and legal professional privilege (and the requirement to maintain same) in mind.

6. Current Consultation Matters

The following community engagement projects are included on Shape your Ipswich, the digital engagement platform that uses a range of digital techniques to connect with the community and promote consultation events. https://shapeyouripswich.com.au/

Engagement data is indicative as consultation period is based on Shape Your Ipswich (SYI) data. For a final Community Engagement Report contact the project lead.

Description of metrics used:

· Contributors – The unique number of Visitors who have left feedback or contributions. Contributors is a unique value, and a Contributor who makes more than one contribution is only counted as a single Contributor.

· Visitors – Visitors is a unique user. A single visitor may make more than one visit to the site, but it is only counted once. A Visitor is not necessarily a single person, but rather a single browsing session that stores a user’s technical information. IP addresses are used to determine unique Visitors.

Engagement projects open on Shape Your Ipswich (February, March and April 2024):

Project Name	Project Lead (Council Department)	Purpose of engagement
Aboriginal and Torres Strait Islander Community Engagement Guide	Environment and Sustainability Department and Asset and Infrastructure Services Department	Consultation on the draft Aboriginal and Torres Strait Islander Community Engagement Guide. Project opened on 12 December 2023 – for Native Title Party and opened for general public on 18 December 2023 SYI statistics as at 22 April 2024: · 33 SYI contributors · 848 SYI visitors
Stone Quarry Cemetery	Planning and Regulatory Services Department	Seeking feedback on the proposed design. Survey opened 17 April 2024. SYI statistics as at 22 April 2024: · 7 SYI contributors · 177 SYI visitors
Ipswich Youth Advisory Committee (IYAC)	Community, Cultural and Economic Development Department	The communications and engagement ‘hub’ for IYAC members. This page is continually updated with updates on projects that IYAC members can been involved in. Project opened on 22 January 2024. SYI statistics as at 22 April 2024: · 31 SYI contributors · 49 SYI visitors
Bell Street Overpass Removal Project (Information page only)	Asset and Infrastructure Services Department	Information on the Bell Street pedestrian overpass removal. Project opened on 27 February 2024. SYI statistics as at 22 April 2024: • 0 SYI contributors (information page only) • 477 SYI visitors
Critical and Enabling Infrastructure (Information only page)	Community, Cultural and Economic Development Department	Information on the funding of the 3 major roads in Ipswich. Project opened on 13 February 2024. SYI statistics as at 22 April 2024: • 0 SYI contributors (information page only) • 411 SYI visitors
Heart Check: the facts about the Nicholas Street Precinct development (Information page)	Community, Cultural and Economic Development Department	Informing the community on the history and current state of the Nicholas Street Precinct development. Project opened on 24 November 2023. SYI statistics as at 22 April 2024: · 0 SYI contributors (information page only) · 722 SYI visitors
Waste Odours in Ipswich (Information page)	Environment and Sustainability Department and Planning and Regulatory Services Department	Informing the community on waste odours impacting Ipswich residents. Project opened on 14 September 2023. SYI statistics as at 22 April 2024: · 0 SYI contributors (information page only) · 918 SYI visitors
E-scooters in Ipswich	Asset and Infrastructure Services Department	Seeking feedback on the Beam e-scooter pilot scheme (2^nd phase commenced 4 July 2023). Page has been updated to include extension to July 2024. Project opened on 22 September 2020 and 2^nd phase on 4 July 2023. SYI statistics as at 22 April 2024: · 34 SYI contributors (second phase) · 875 SYI visitors (second phase) · 400 SYI contributors (total project) · 6,946 SYI visitors
Character Place Nomination	Planning and Regulatory Services Department	To seek nominations from the community on historical character places as part of the Planning Scheme. Project opened on 27 February 2023. SYI statistics as at 22 April 2024: · 5 SYI contributors (second phase) · 485 SYI visitors
Creative Industries (main page)	Community, Cultural and Economic Development Department	Engagement on creative industries programs under the Arts and Cultural Strategy. Main project page Creative Industries opened on 14 April 2023. January 2024 subpages currently open and SYI statistics as at 22 April 2024: · Ipswich Art Workshop – EOI – subpage project opened 11 April 2024 close 28 April 2024 o 9 SYI contributors · Ipswich Art Awards key dates published and question can be submitted opened 15 April 2024 · ARTiculate – 9 Workshops opened for 2024 – subpage project opened 18 January 2024 o All participants register through Humanitix · 2024 Regional Arts Development Fund – subpage project opened 15 January 2024 and closed 4 March 2024 o All applications are made via Smarty Grants · Framing our city’s artistic legacy – subpage project 10 August 2023 for submit ideas question o 0 SYI contributors for submit ideas SYI statistics as at 22 April 2024 for Creative Industries main page: · 133 SYI contributors · 12,503 SYI visitors
Ipswich Central (main page)	Community, Cultural and Economic Development Department	Ipswich Central Revitalisation projects, communications, information sharing and public events. Main project page Ipswich Central opened on 28 November 2019. April 2024 subpages currently open and SYI statistics as at 22 April 2024: · Frame the Front Door – subpage project opened 22 April 2024 and closes 13 May 2024 – funding through smartygrants · Developing the Cultural Heart – subpage project opened 4 December 2023 to 29 January 2024 o 54 SYI contributors · Light up Ipswich Central - subpage project opened 21 August 2023 o 3 SYI contributors · Creating Places for People not cars – subpage project opened 31 March 2023 o 42 SYI contributors · Out and About (event page) – subpage project opened 1 April 2022 o 7 SYI contributors (27 events) · Green Walkable Streets – Have you seen the new scramble crossing? – subpage project opened 29 November 2022 o 2 SYI contributor SYI statistics as at 22 April 2024 for Ipswich Central main page: · 22,310 SYI visitors
Community Panel	Community, Cultural and Economic Development Department	Council’s community engagement program for future-focussed policy, strategy, projects and plans. Project opened 20 December 2021. SYI statistics as at 22 April 2024: · 207 SYI contributors · 25,727 SYI visitors · 185 community panel members (17 new registrations February to April)
Community Panel – closed member page	Community, Cultural and Economic Development Department	The communications and engagement ‘hub’ for the community panel. This page is continually updated with updates on projects the panel has been involved in. Project opened 20 December 2021. SYI statistics as at 22 April 2024: · 73 SYI contributors · 181 SYI visitors
The Ipswich Heritage Network Group – closed member page	Planning and Regulatory Services Department	Closed page for information sharing and discussion on our city’s heritage, history and conservation. Project opened 29 July 2022. SYI statistics as at 22 April 2024: · 6 SYI contributors · 20 SYI visitors
Habitat Gardens Partnership – closed member page	Environment and Sustainability Department	Platform for urban property owners to share their thoughts, ideas, successes, learnings and conservation aspirations. Project opened 11 November 2019. SYI statistics as at 22 April 2024: · 4 SYI contributors · 17 SYI visitors

Engagement projects (new) that may open in the month of May 2024:

Project Name	Project Lead (Council Department)	Purpose of engagement
Libraries Annual Survey	Community, Cultural and Economic Development Department	Seeking feedback from the community on Ipswich Libraries and recommendations for improvements.
Lighter, Cheaper, Quicker	Community, Cultural and Economic Development Department And Asset and Infrastructure Services Department	Seeking feedback on temporary crossing and shading structure on East Street as part of the Ipswich Walking Network Plan.
QLD Connects	Environment and Sustainability Department	Seeking feedback on the community’s experience of connectivity to inform the development of a model and basis for future grant funding applications.
Ipswich Central (main page)	Community, Cultural and Economic Development Department	Cultural Heart (2nd Phase) - subpage. Seeking feedback on preliminary design of Revitalisation of d’Arcy Doyle Place.

Engagement project updates February, March and April 2024 – closing the loop:

Project Name	Project Lead (Council Department)	Purpose of engagement
Ripley Road and Fischer Road Upgrade	Asset and Infrastructure Services Department	Seeking feedback on the proposed upgrade Ripley Road and Fischer Road changes. Project opened on 23 January 2024 and closed on 23 February 2024. Project updated on 23 February 2024: · Closed survey · SYI engagement feedback shared SYI statistics as at 22 April 2024: · 13 SYI contributors · 1,102 SYI visitors
Resource Recovery Infrastructure	Environment and Sustainability Department	Project updated on 22 February 2024: · Confirming date of the FOGO rollout 2024/2025. · Completion of repairs at the Rosewood Recycling and Refuse Centre. SYI statistics as at 22 April 2024: · 32 SYI contributors · 454 SYI visitors
Ipswich FOGO Fortnightly service	Environment and Sustainability Department	Project updated on 22 February 2024: · Confirming date of the FOGO rollout 2024/2025. · Completion of repairs at the Rosewood Recycling and Refuse Centre. SYI statistics as at 22 April 2024: · 95 SYI contributors · 1,920 SYI visitors
New Ipswich Planning Scheme	Planning and Regulatory Services	Project updated on 21 March 2024 with: · Public Consultation Report – 506 submissions on the draft Ipswich Plan 2024 and 35 submissions on the draft LGIP · Final Feasible Alternative Assessment Report · Table Submissions Summary · Submitters received a written notification directing them to the submission portal to access their unique response · Proposed draft Ipswich Plan 2024 has been sent to State Government for final review. SYI statistics as at 22 April 2024: · 404 SYI contributors · 33,851 SYI visitors
Resource Recovery in Ipswich		Project updated on 26 February 2024: · Confirming date of the FOGO rollout 2024/2025 · On-demand large item kerbside collection updated SYI statistics as at 22 April 2024: · 91 SYI contributors · 5,489 SYI visitors
2022 Ipswich Floods Review			Project updated on 5 April 2024: · Project outcomes included SYI statistics as at 22 April 2024: · 99 SYI contributors · 6,747 SYI visitors
Colleges Crossing Recreation Reserve Flood Recovery			Project updated on 29 February 2024: · TMR undertaking works · Updated map with overflow area SYI statistics as at 22 April 2024: · 510 SYI contributors · 5,392 SYI visitors

7. External Funding

Council utilises grant funding from various external sources, primarily Federal and State Government, to assist with the delivery of many projects and services across the organisation. These include operational programs from community development, libraries and sports, through to capital funding to assist with infrastructure projects delivery.

Council can also utilise grant funding to partner with external organisations building partnerships where the project outcomes align with Council's strategic goals.

The below information summarises information related to:

· external funding revenue received by Council;

· any funding decisions received between 1 February and 30 April 2024

· applications that have been submitted and are awaiting a decision;

· applications being prepared for submission to a funding body; and

· the grant opportunities suitable for local governments to apply.

Council’s External Funding Team works closely with our Capital Program Delivery Branch and other key stakeholders within council to identify opportunities and the management of successful applications between council and the funding body.

Grant Revenue as at 30 April 2024

Funding Type	Total number of Grant projects	Total External Funding Received	Total Cost of Grant funded project/s (inc. Council & other Contributions)
State Government	47	$21,277,438	$39,508,203
Federal Government	14	$15,520,784	$27,420,095
Other	1	$561,924	$1,533,349
Total	65	$37,370,146	$68,481,647

Grant Decisions received

Grant Program	Successful/ Unsuccessful	Total Grant Funding	Total Project Cost
Priority Infrastructure Projects - Ash Barty Park Upgrade	Successful	$525,000	$525,000
Locally Led Economic Recovery Program - Discover Ipswich Website Upgrade, Exploring Top of Town QR Trail, Tourist in Your Own Town Campaign	Successful	$115,000	$115,000
ERF Flood Warning Infrastructure Network - Disaster Monitoring Camera Network	Successful	$300,000	$300,000

Grant Applications submitted and awaiting outcome

Grant Program / Funding Body	Requested Grant Amount	Total Est. Project Cost	Project Submitted in Application
QRRRF – Community Resilience Reduction Fund (QRRRF)	$300,000	$300,000	Temporary Risk Reduction and Resilience Officer
QRRRF – Community Resilience Reduction Fund (QRRRF)	$100,000	$100,000	LDCC Scoping and Capability Enhancement
Play Our Way Grant Program	$1,500,000	$2,250,000	Ipswich Netball Court Re-surfacing
Play Well Participation Grant Program	$21,951	$31,061	Ipswich Nature Navigators Program
Active Women and Girls	$25,554	$25,554	Fit and Fierce Program
Showcasing Queensland Heritage Grants	$50,0000	$133,798	Galvanized: A Festival of Heritage 2024
Community Energy Upgrades Fund	$458,212	$916,424	Energy Upgrades Fund
Housing Support Program - Stream 1	$100,000	$100,000	Diverse and Quality Housing Project
Housing Support Program - Stream 1	$500,000	$500,000	The City of Ipswich Western Corridor Housing
Housing Support Program - Stream 1	$170,000	$170,000	Building transport planning capacity for housing in the Ipswich LGA
Housing Support Program - Stream 1	$274,728	$273,728	DA Business Improvement
South East QLD Liveability Fund	$8,963,872	$11,273,712	Redbank Plains Recreation Reserve Sports Facilities Development
South East QLD Liveability Fund	$5,578,128	$7,437,504	Tivoli Sport Facilities Development
Heavy Vehicle Program	$3,904,203	$4,880,254	Purga School Road
Bridges Renewal Program	$5,000,000	$8,185,876	Purga School Road

Unsubmitted Applications Currently in Progress

These applications have been internally identified and endorsed that are currently in development as at end of April 2024, pending submission. Requested funding and total project costs will be advised in future reports.

Grant Program	Proposed Project	Application/schedule due
Bike Riding Grant Operation Program	TBA	25 May 2024

Grant Opportunities Communicated to the Organisation

The programs are communicated to council by the funding body or identified by council’s External Funding team. This information is shared across stakeholders in council for consideration.

Grant Program	Funding Entity (Fed/State/Other)	Closing Date
Play our Way	State Government	20 April 2024
Saving Native Species Grants	State Government	21 February 2024
Play Well Participation Grant Program	Federal Government	23 February 2024
Saluting their Service Commemorative Grants Program	State Government	20 June 2024
Climate Smart Agriculture Program	State Government	28 March 2024
Community Energy Upgrades Fund	State Government	30 April 2024
Showcasing QLD Heritage Grants	State Government	25 March 2024
Housing Support Program – Stream 1	Federal Government	27 March 2024

8. Council Flood Recovery Coordination

Council is currently working with the Queensland Reconstruction Authority (QRA) and other Departments regarding the costs associated with the February and May 2022 flooding and significant rain events.

The following tables provide an overview of the current status of claims:

9. Council Resolutions

Number of resolutions finalised since last report February 2024: 83

Number of resolutions in progress as of 14 May 2024: 57

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers

1.	Actions Report for the period 9 February - 14 May 2024 ⇩

	CONFIDENTIAL
2.	Legal Services Report for Feb, Mar, Apr 2024

Council

Meeting Agenda

23 May

2024

Doc ID No: A10125082

ITEM: 16.2

SUBJECT: Q3 Annual Plan 2023-2024 Quarterly Performance Report

AUTHOR: Corporate Planning and Performance Officer

DATE: 29 April 2024

Executive Summary

This is a report concerning an assessment of Council’s progress toward implementation of the 2023-2024 Annual Plan with notable achievements that have occurred during quarter three (Q3 – January to March).

Recommendation/s

That the Quarter 3 Annual Plan 2023-2024 Quarterly Performance Report be received and noted.

RELATED PARTIES

There was no declaration of conflicts of interest.

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

The 2023-2024 Annual Plan was formally adopted by Council on 30 June 2023. Section 174 of the Local Government Regulation 2012 states the Chief Executive Officer must present to the local government a written assessment of progress towards implementation of the Operational Plan at a minimum of quarterly intervals.

An assessment of Council’s progress during Q3, being 1 January to 31 March 2024, has been prepared from commentary provided by the responsible officers and is contained in Attachment 1. Council’s Finance Branch provides to Council a separate report with high-level details on the financial performance. A full report of performance against the 2023-2024 Annual Plan will be included in Council’s Annual Report to be presented at a future Council meeting in 2024.

Items that are identified as Corporate Capital Projects in the 2023-2024 Annual Plan Capital Works Program are captured on page 24 of the Q3 report providing updates for all 13 Corporate Capital Projects.

An additional table has been provided to indicate items that are identified as Core Business Service measures in the Annual Plan. These measures report on the performance of Council’s 33 service categories. Performance dashboards are also available on Council’s Transparency and Integrity Hub within the story “Measuring Council’s Core Business Services”.

The deliverable status table below provides a summary of the Q3 progress against each deliverable status. To clarify the progress statements used in the table, please refer to the deliverable status legend also included below:

Deliverable status table:

Deliverable status	Number	%
On Track	33	89.2%
Needs Attention	0	0%
At Risk	0	0%
Other	3	8.1%
Complete	1	2.7%
Total	37	100%

Deliverable status legend
On Track	This status represents activity which is delivering as planned through operational plan deliverables, core service activities, corporate projects or an item in the capital works program.
Needs Attention	This status represents activity which is no longer delivering as scheduled however is not yet At Risk.
At Risk	This status represents activity which is at risk of not being completed by EOFY or not achieving its targeted outcome.
Other	This status represents activity which is outside the standard status indicators. Reasons for use of this status include items that are amended, discontinued, scheduled to start in a later quarter, deferred, may have no available reporting.
Complete	This status represents activity which has been completed and has achieved the targeted outcome.

The budget status table below provides a summary of the Q3 progress against each budget status. To clarify the budget status statements used in the table, please refer to the budget status legend also included below:

Budget status table:

Budget status	Number	%
On Track	26	70.3%
Under / Over	5	13.5%
Other	1	2.7%
No Budget Allocated	4	10.8%
Complete	1	2.7%
Total	37	100%

Budget status legend
On Track	This status represents budget activity that is delivering as planned.
Under / Over	This status represents budget activity that is delivering over or under planned budget allocation.
Other	This status represents activity which is outside the standard status indicators. Reasons for this status may include items of expenditure which are completed, delayed, deferred or future scheduled.
No Budget Allocated	This status represents activity which has no budget allocation.

Section 174 of the Local Government Regulation 2012 states that a local government may, by resolution, amend its annual operational plan at any time before the end of the financial year.

There were no amendments made in quarter three of the 2023-2024 financial year.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

policy implications

There are no policy implications for this report.

RISK MANAGEMENT IMPLICATIONS

Section 174 of the Local Government Regulation 2012 states that the Chief Executive Officer must present to the local government a written assessment of progress towards implementation of the Operational Plan at a minimum of quarterly intervals.

The highest risk is political/reputational should Council fail to meet the mandated deadline for adoption of the Annual Plan Quarterly Report.

Financial/RESOURCE IMPLICATIONS

There are no financial or resource implications for this report.

COMMUNITY and OTHER CONSULTATION

The content of this report has been developed from information provided by each department. This information provides an update on council’s progress towards achieving the objectives of Council’s Annual Plan 2023-2024 and presents notable achievements during Q3.

Conclusion

This is a report concerning an assessment of Ipswich City Council’s progress towards implementation of the Annual Plan 2023-2024 and notable achievements that have occurred during the quarter.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The Recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers

1.	Q3 Annual Plan 2023-2024 Quarterly Performance Report ⇩

Josh Mallet

Corporate Planning and Performance Officer

I concur with the recommendations contained in this report.

Candice Johns

Principal Officer (Strategy Performance)

I concur with the recommendations contained in this report.

Haiden Taylor

Acting Manager, Strategy and Performance

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

23 May

2024

Doc ID No: A10118408

ITEM: 16.4

SUBJECT: Nicholas Street Precinct - April 2024 Retail Sub-Project Steering Committee Report

AUTHOR: Precinct Governance Manager

DATE: 29 April 2024

Executive Summary

This is a report concerning the April 2024 Retail Sub-Project Steering Committee focussing on the status of the leasing program and associated developments for the retail component of the Nicholas Street Precinct redevelopment.

Recommendation/s

That the April 2024 Retail Sub-Project Steering Committee Report be received and the contents noted.

RELATED PARTIES

Savills Australia – Program Management

Ranbury Management Group – Program Management

Colliers – Retail Leasing

Ranbury Property Services / CBRE – Commercial Leasing

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

The Retail Sub-Project Steering Committee (RSPSC) supports the Ipswich Central Redevelopment Committee (ICRC) in delivering the Nicholas Street Precinct redevelopment. The RSPSC generally reports monthly to the ICRC on the planning, development, delivery and operations of the Nicholas Street Precinct’s retail and commercial assets. In this instance, as the Ipswich Central Redevelopment Committee has not met since 22 February 2024, this update is addressed directly to the Council meeting and provides updates for February, March and part of April.

The RSPSC met on 24 April 2024 and considered, amongst other matters, the status of retail and commercial leasing, progress of redevelopment works on the Venue and Commonwealth Hotel buildings and the legal status across approved leasing deals. The draft RSPSC 24 April 2024 meeting minutes are contained in Attachment 1.

The table below identifies the status of retail and commercial leasing as of 24 April 2024. Colliers are the Retail leasing agents and are speaking with many prospective tenants and Ranbury/CBRE are our Commercial leasing agents who are reviewing office tenants’ requests for proposals for the area to understand any opportunities for the remaining commercial space.

The table below reflects the lease documents that were prepared and issued for execution for Tenancy MM1 and now fully executed as well as the lease documents now issued for the tenancy located in the Car Park in Tulmur Place.

Deal Status	As at 24 April 2024	Change from 12 February 2024
Lease Documents Being/Or Prepared	0	1
Lease Documents Issued for Execution	1	0
Leases Executed by Lessee	15	1
Leases Pending Approval by Lessor (Council)	0	0
Leases Executed by Lessor (Council)	15	1

Significant progress has been made in the construction of the Nicholas Street Venue and Commonwealth Hotel despite the project encountering issues outside of its control in March with respect to union organised safety checks and inclement weather, which resulted in a period of site closure. As a consequence, the originally planned handover date for Hoyts in early May will need to be rescheduled, likely to be in June. Further, the Commonwealth Hotel handover to Aus Hotels is likely to extend to the end of May.

Key achievements in the Nicholas Street Venue include completion of plywood installation for cinema tiers, framing for Hoyts amenities, formed planter seats and stairs in the atrium, and installation of glass doors for the cinema entryway. Lift installation is underway with commissioning to begin soon. Additionally, a permanent power connection agreement has been established with Energex, scheduled for completion in April and a development application for signage has been approved by Council as assessing authority (Planning and Regulatory Services Department).

Discussions are underway with Hoyts with respect to the revised project schedule and to agree on an adjusted handover date. A dedicated tenancy coordinator will be appointed to manage tenant works for the MM1 General Public area. As construction progresses, the focus will shift to coordinating tenant fit out works and leasing the remaining tenancies in the Venue Building and Tulmur Walk.

In the Commonwealth Hotel, the main hotel floors have seen substantial advancement. Framing for walls and ceilings is nearing completion. Electrical wiring, fire safety systems, and mechanical systems rough-in are nearing completion. Construction on the basement and lounge levels is also proceeding according to schedule. Additionally, the kitchen area is nearing completion, with both interior walls and exterior cladding now completed. Waterproofing, tiling and fitting of fixtures remain the focus of the program to achieve timely certification and handover. The connection of permanent power by Energex has been expedited and is now expected to occur in May. This will facilitate a smoother transition for the tenant’s fit out process. Aus Hotels are yet to determine their fit out contractor and opening date, which is expected to be determined once they receive the handover notice.

Refer Attachment 2 and 3 for the February 2024 and March 2024 Executive Report.

Brand and marketing activity in February and March 2024 focused on maintaining consumer brand awareness and tenant engagement. Most existing tenants are showing positive signs of sales growth with some now embracing well established online delivery services. Marketing activity saw the leasing announcement of General Public who will move into the Venue building below Hoyts cinema. General Public is an entertainment company delivering a 14 lane bowling alley, arcade games, golf simulator, electronic darts and a strong food and beverage offering.

Advertising focussed on promoting the Easter School Holidays activation “Science Squad”. Social media activity increased to include Tik Tok with the objective to build a loyal audience prior to the launch of key anchor tenants later in the year. Email newsletters were sent to the Nicholas Street customer database to promote activations such as Science Squad, Markets and Dog Day.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

policy implications

Nil.

RISK MANAGEMENT IMPLICATIONS

Challenges continue with retail leasing including but not limited to COVID-19 impacts, the pace of the retail market rebound, the securing of anchor and other tenants and the attractiveness of the offer from the lessor (Council) in the current market conditions.

Achieving legally binding agreements for lease/sub-leases with prospective precinct tenants remains a critical outcome given the completion of the refurbishment works to the Eats and Tulmur Walk buildings and the status of works to the Venue and the Commonwealth Hotel buildings.

Financial/RESOURCE IMPLICATIONS

The retail precinct’s short-term commercial success remains dependent on identifying, attracting, and securing a commercially viable tenancy mix through executed leases. Medium to longer term success will require a comprehensive and ongoing activation and management strategy to support tenants and deliver a revitalised and activated precinct.

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation.

Conclusion

Recent leasing approvals reinforce market confidence in the Nicholas Street retail product and continue to strengthen the leasing campaign to secure tenants for the Venue and the wider precinct. The progress of current works to the Venue and Commonwealth Hotel buildings positively reinforces Ipswich Central’s future and Council’s commitment to its success.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

Attachments and Confidential Background Papers

1.	Draft RSPSC Meeting Minutes 24/4/2024 ⇩
2.	Executive Report February 2024 ⇩
3.	Executive Report March 2024 ⇩

Mitchell Grant

Precinct Governance Manager

I concur with the recommendations contained in this report.

Sonia Cooper

Chief Executive Officer

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

23 May

2024

Doc ID No: A10171482

ITEM: 16.5

SUBJECT: Nicholas Street Precinct Venue Building Contract Review

AUTHOR: General Manager (Corporate Services)

DATE: 15 May 2024

Executive Summary

On 11 May 2023 a Special Council Meeting was held to consider proposed variations and provisional sums to Contract 19564 for a Venue Development Works Design and Construction Contract, being part of the Ipswich Central Redevelopment, with Hutchinson Builders.

Approval for the relevant recommendations was resolved at the Special Council Meeting with a further recommendation included requesting:

That Council conduct a review of the contract management process in relation to the Contract over the last 12 months and provide a report to Council identifying financial, operational and legal risks that may have arisen and how they were addressed or could still be addressed, associated with development which is the subject of the Contract.

This review has now been completed and the purpose of this report is to present to Council the Nicholas Street Precinct (NSP) Venue Building Contract Review report with its associated findings and recommendations

Recommendation/s

That Council consider the report on the review of the Nicholas Street Precinct Venue Building Contract and approve the recommendations of the report contained in Attachment 1.

RELATED PARTIES

Hutchinson Builders

Ranbury Management Group – Program Management

Savills Australia – Program Management

Rider Levett Bucknall

Indoor Environmental Consulting and Labs

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

The purpose of this report is to present to Council the NSP Venue Building Contract Review Report and associated findings and recommendations.

Background and Context

Local governments typically focus on managing local services and infrastructure rather than directly engaging in significant property development projects. There are instances however, where it is necessary for a local government to be involved in an urban renewal initiative to regenerate and revitalise a city and a community through such development.

The NSP Redevelopment Project is a unique project in the history of Ipswich City Council (ICC). The Project was developed during the period in which ICC was in Interim Administration following the purchase of significant land and property within the Ipswich Central Business District over a number of years by previous councils, dating back to 2009.

The NSP Redevelopment Project has been undertaken at a time of significant complexity and uncertainty globally and locally given the major disruptions created by the global COVID-19 pandemic and the consequential impacts on market conditions, supply chains and broad economic volatility.

The waves of the COVID-19 Pandemic through 2020 and 2021 created major disruptions in global supply chains, markets and the economy at large. In addition, extreme weather events such as hail storms and floods impacted the Queensland economy through the latter part of 2021 and first half of 2022. Due to the impact on supply chains, key construction materials were either not available or there were significant wait times, construction companies were inundated with work and the cost of materials and work were escalating rapidly at unprecedented levels.

Businesses and industry in Ipswich Central had equally suffered through this period including retailers that were continuing to trade in the Ipswich City Mall. These businesses in particular were anxious and eager for the progression of the NSP Redevelopment to restore and revitalise the centre of Ipswich to increase footfall and customers.

Hutchinson Builders had completed the construction of the new 1 Nicholas Street Administration Building, civic space (now called Tulmur Place), Ipswich Central Library and the redevelopment of Metro A (now called Tulmur Walk), Metro B and Eats retail spaces. Hutchinson Builders completed the redevelopment and construction work on schedule and under budget. Hutchinson Builders were already mobilised and established in the Nicholas Street Precinct site and willing and available to accept further work.

A small number of leases had been approved and executed and the lessees received incentives and rental abatements pending further redevelopment, activation and leasing to anchor tenants that would significantly increase footfall and customers in the NSP.

An important consideration for the NSP Redevelopment Project was the necessity to develop and maintain momentum and continued progress and completion of the redevelopment in the face of very difficult economic conditions.

Given the volatile and complex market conditions, and in order to continue with the redevelopment on a timely basis and seek to minimise major cost / price escalations, a decision was taken to seek Early Contractor Involvement (ECI) for the design and construction of the Venue building through the engagement of Hutchinson Builders.

Hutchinson Builders were engaged to provide a design and costings in the ECI phase, to prepare a detailed design and construction offer, based on utilising them as the already existing supplier, to assist in reducing delivery time for the Venue Contract.

Hutchinson Builders submitted a formal offer to council on 21 July 2022 which was later consider by the elected representatives at a Special Council Meeting on 11 August 2022.

The report presented to the Special Council Meeting recommended the direct engagement of Hutchinson Builders.

The key drivers for not going to market (as identified in the confidential Council Tender Consideration Plan presented to Council as part of this report) included:

· significantly disrupted market conditions;

· major difficulties experienced within multiple supply chains;

· maintenance of the experience and intellectual property already established by Hutchinson Builders associated with the construction of administration building, Ipswich Central Library and the civic space;

· single point of responsibility for the design and management of construction work in the Precinct area;

· reduction in management costs to Council; and

· reduction in risk associated with coordination of multiple contractors.

The report to Council outlined the alternative approach, to the one recommended, which was to go to the open market seeking suitable contractors that were willing and available to engage in the design and redevelopment of the Venue Building and the extension and further redevelopment of the Commonwealth Hotel. This approach would have resulted in a more staged and sequenced redevelopment allowing for detailed design and investigation of conditions existing in the Venue Building. However, taking a more staged and sequenced approach would have added significant time delays and due to rapid cost escalations, cost to the project.

An additional consideration at the time was the ability to source a building contractor with the expertise and capacity to take on the small but complex project of the Commonwealth Hotel. It was understood at the time that Hutchinson Builders was willing to take on both the Venue Building and the Commonwealth Hotel together and concurrently thus again offering reduced mobilisation, management and construction costs.

The 11 August 2022 report to the Special Council Meeting highlighted the risks identified by Ranbury, Council’s Project Manager for the Civic Project at the time and Rider Levett Bucknall, Quantity Surveyors and Cost Consultants. These were identified risks with the direct and early engagement approach noting the financial risk associated with latent conditions relating primarily to the cinema design, age of the buildings and length of time the buildings had remained unoccupied. As with any large-scale project, financial risks are present, and it was considered and advised by the external expert advisers that the provisional sums included in the Hutchinson Builders’ offer went some way to mitigating this risk.

Special Council Meeting Resolution for Review

On 11 May 2023 a Special Council meeting was held to consider proposed variations and provisional sums to Contract 19564 for Venue Development Works Design and Construction Contract (part of the Nicholas Street Precinct Redevelopment) with Hutchinson Builders.

Approval for the relevant recommendations was resolved at the Special Council Meeting with a further recommendation included requesting:

The scope of this review was limited to the activities relating to the Venue Building contract management process in the previous 12 months. The process has however included the review of documentation and decision processes from January 2022 to assist in providing background and context.

Conduct of Review

In accordance with the Council resolution, a review of the contract management process in relation to the Venue Building redevelopment contract was undertaken. The review was undertaken by Council’s General Counsel and Manager, Legal and Governance together with and reporting through to the General Manager, Corporate Services. The review was undertaken at arms-length from the Nicholas Street Precinct (NSP) Branch Director and team members.

The key objectives of the review were to understand the efficacy of, and identify any opportunities to implement measures to improve governance, risk and internal controls, to key elements of the contract management process including:

· decision-making process and outcomes;

· procurement and contract management approach utilised;

· identification, treatment and management of risks; and

· role and function of professional advisers.

In addition, the review was to also identify any further steps or activities that can be undertaken to further reduce council’s risk and / or reduce the cost of completion of the Venue Building redevelopment.

The methodology for the review included comprehensive gathering and detailed review of documentation, interviews with key stakeholders, consideration of all information reviewed, distillation of key findings and preparation of recommendations.

Documentation was gathered from Council’s record management system Objective, Council and Committee reports and minutes and from the NSP Project Team who provided significant project related documentation that was stored on project team hard drives.

Key stakeholders were interviewed and internal audit and internal legal advice was sought and received.

The review report outlines the purpose, scope and methodology for the review, an analysis of key issues, findings and recommendations.

Key issues identified in the review included the context existing between 11 May 2022 and 11 May 2023, and arising from this context the early contractor involvement and subsequent engagement of Hutchinson Builders for the Venue Building contract, identification and communication of the ‘scope gap’, contract management and advice of professional services contractors, governance arrangements, financials risks, the agreement for lease with Hoyts and provisional sums including for the treatment and removal of mould.

The review has made six (6) findings leading to ten (10) recommendations. The recommendations are contained in Attachment 1 to this report.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

policy implications

The NSP Venue Building Contract Review has been undertaken in accordance with Council’s approved policy position and has assessed compliance with same.

RISK MANAGEMENT IMPLICATIONS

The NSP Redevelopment Project including the redevelopment of the Venue Building is a significant and complex project that carries major risk for ICC. Significant risk management and mitigation has been deployed throughout the Project and risk management will be improved by the implementation of the recommendations of this report.

Financial/RESOURCE IMPLICATIONS

The NSP Venue Building Contract Review was undertaken by senior executives and senior officers of the Council organisation in addition to their existing responsibilities. As a result, a comprehensive review has been undertaken without the requirement for significant additional expenditure at cost to Ipswich ratepayers.

The review has found that the expenditure recommended to the Special Council Meeting of 11 May 2023 was ultimately necessary regardless of the timing of its identification and reporting.

As noted earlier in this report, it was open to the Council at its 11 August 2022 meeting to pause the redevelopment and take a more staged and sequenced approach allowing for detailed design and more invasive investigation of conditions existing in the Venue Building. However, given the significantly challenged supply chain and market conditions at that time, taking a more staged and sequenced approach would have added significant time delays and cost escalations to the project. Ultimately, it can reasonably be concluded that taking a different approach would have had more significant negative financial implications.

Any funding commitment to support the implementation of the recommendations will be provided for within Council’s 2024-2025 operational budget to the greatest extent possible and will not impact current approved project expenditure.

COMMUNITY and OTHER CONSULTATION

In conducting this review, engagement has been undertaken with key internal stakeholders including both officers and elected representatives as detailed in the review report.

Councillors were briefed at a briefing session on 14 May 2024.

There has been no community engagement in the conduct of this review.

Conclusion

The NSP Redevelopment is a unique project in the history of ICC, undertaken at a time of uncertainty both within council and in the wider community, particularly when considering market conditions impacted by post-COVID-19 environment and economic volatility.

The review has found that opportunities exist for further improvements in Council’s approach and processes to managing the NSP Venue Building Project through to its completion. Opportunities for improvement in the management of the NSP Redevelopment and other significant infrastructure projects primarily relate to:

· improved project governance (including an overarching project control group, document control and management of relevant decision and risk registers);

· improved contractor management including defined performance metrics;

· greater clarity of roles and responsibilities; and

· ensuring appropriate levels of resourcing with the required expertise in the management of complex and / or unique project requirements.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION
(a) What is the Act/Decision being made?	That Council consider the report on the review of the Nicholas Street Precinct Venue Building Contract and approve the recommendations of the report.
(b) What human rights are affected?	No human rights are affected by this decision. This is because the relevant human right is privacy and reputation for individuals and organisations and this been managed through maintaining commercial-in-confidence and legally professionally privileged information while ensuring a thorough review and transparent reporting of the recommendations arising.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Attachments and Confidential Background Papers

1.	Nicholas Street Precinct Venue Building Contract Review Report Recommendations ⇩

	CONFIDENTIAL
2.	Nicholas Street Precinct Venue Building Contract Review Report
3.	Legally Professionally Privileged Legal Advice

Matt Smith

General Manager (Corporate Services)

I concur with the recommendations contained in this report.

Sonia Cooper

Chief Executive Officer

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

23 May

2024

Doc ID No: A9943624

ITEM: 16.6

SUBJECT: New Lease over Freehold Land at 138 Old Ipswich Road, Riverview

AUTHOR: Senior Property Officer (Tenure)

DATE: 1 March 2024

Executive Summary

This is a report concerning the proposed new lease over freehold land located at 138 Old Ipswich Road, Riverview (the Riverview and District Community Centre), described as part of Lot 3 on SP139403 (the Land), between Ipswich City Council (Council) and West Moreton Migrant Resource Service Inc (WMMRS).

RECOMMENDATION

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of interest in land at 138 Old Ipswich Road, Riverview more particularly described as part of Lot 3 and Plan SP139403, for recreational purposes for community projects, because West Moreton Migrant Resource Service Inc (Lessee) is a community organisation.

B. That Council enter into a lease (Council file reference number 5869) with the Lessee:

(i) at a commencing annual rent of $1.00 excluding GST, payable to Council if demanded, and

(ii) for an initial term of ten (10) years, with no options for extension.

RELATED PARTIES

There was no declaration of conflicts of interest

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

WMMRS Inc trading as Goodna Neighbourhood House has been serving the greater Goodna community since the late 90’s, providing access 7 days per week. WMMRS has been running many community activities in addition to supporting groups to facilitate meetings and community engagements. There was a lack of community groups and no space for men to meet. To accommodate these needs a recreational club was established as a carpentry/woodworking community group known as Grumpy Grandpa’s. After a couple of years in operation, numbers have grown, with the club outgrowing the space. Participation is open to all and has also been a space for women to enjoy carpentry/woodworking activities. The Grumpy Grandpa’s has also welcomed disability services for respite and provide mentoring to challenging youths in teaching manual woodwork.

Upon the Covid-19 outbreak, Grumpy Grandpa’s were asked to vacate their facility at Collingwood Park due to the high risk posed to older people by the virus. The space was required by the respective organisation so Grumpy Grandpa’s were not able to return to the site. Grumpy Grandpa’s have been storing their tools since that time whilst investigating alternate locations.

WMMRS have been in consultation with Community Cultural and Economic Development and identified a vacant space at the rear of the Riverview and District Community Centre as a suitable location for a new shed and toilet facility, as the space is currently unused.

WMMRS have received grant funding to facilitate the Grumpy Grandpa’s to construct a shed and shared use toilets at 138 Old Ipswich Road, Riverview for the operation of a recreation club for a carpentry/wood worker’s club.

Grumpy Grandpa’s are hoping to secure a 10-year term or alternatively a 5 + 5-year term to ensure their security of tenure for their investment of $100,000 which includes a shared use toilet in the ground floor of the existing Riverview and District Community Centre and shared use pathways to accommodate disability accessible pathways to the new shed.

Terms	Proposed Terms
Agreement:	Lease
Commencement Date:	1 May 2024
Expiry Date:	30 April 2034
Options:	Nil
Rent:	$1.00 per annum, if demanded (ex. GST)
Permitted Use:	The provision of recreational purposes for community projects including carpentry and woodwork, not inconsistent with this lease.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

Land Title Act 1994

Land Title Regulation 2022

policy implications

The lease terms proposed align with the Council’s approved Tenure over Council Property policy (the ‘Policy’) except for the 10-year lease term as opposed to a 5-year term recommended under the Policy. The extensive term is to provide security of tenure for the capital investment by WMMRS and Grumpy Grandpa’s.

Whilst not identified specifically, it is consistent with key themes of the Local Government Infrastructure Plan; Land for Community Facilities, Draft Strengthening Ipswich Communities Plan and the Ipswich Community Development Strategy.

RISK MANAGEMENT IMPLICATIONS

The inclusion of this asset and community group under this proposed Lease arrangement would further enhance the existing facilities offered to the community. The delivery of the services provided by Grumpy Grandpa’s enhances the speciality programs and social wellbeing of the community.

The likelihood of property risk occurring should Council grant a renewal for a term of 10 years is unlikely, and the consequence low. Therefore, the risk is low.

Financial/RESOURCE IMPLICATIONS

WMMRS will be responsible for maintenance, repairs, and rehabilitation of the shed. Council is not responsible for capital and ongoing operational expenses to the shed and therefore no further funding is required whilst the Grumpy Grandpa’s occupy the land respectively.

COMMUNITY and OTHER CONSULTATION

WMMRS and Grumpy Grandpa’s have eagerly provided their consent to the proposed new lease terms.

The Grumpy Grandpa’s have held multiple meetings with the following parties;

· Sport and Recreation

· Community Services

· Mayor and Division 3 Councillors

· Queensland Youth and Families Support Services Inc. (Existing Lessee)

· Town Planning Consultant

The following internal branches have been consulted and provided the below responses;

(a) Property Services completed property due diligence

a. Various searches and assessments were completed to ensure comprehensive understanding of the land and its constraints

b. No current constraints identified over the land

(b) Community and Cultural Services were consulted and agree with the proposal in this report.

a. Responses to key items have been addressed; key performance indicators, facility intentions and utilisation.

a. The maintenance schedule was reviewed accordingly.

(d) Safe City was consulted and agree with the proposal in this report.

a. The maintenance schedule was reviewed accordingly.

(e) Infrastructure Strategy were consulted.

a. No comment, already an approved development application.

Conclusion

It is recommended that Council support the new lease for the term identified above by ap plying the exception under 236(b)(ii) of the Local Government Regulation 2012. The new lease will clearly outline maintenance responsibilities and will reflect the requirements of the Land Title Act 1994 and Land Title Regulation 2022.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	Recommendation B resolves for Council to enter into a lease for a five (5) year term.
(b) What human rights are affected?	Recognition and equality before the law (section 15) Protection from torture and cruel, inhuman or degrading treatment (section 17) Freedom of movement (section 19) Freedom of expression (section 21) Peaceful assembly and freedom of association (section 22) Privacy and reputation (section 25)
(c) How are the human rights limited?	The proposed decision to enter into the lease will potentially interfere to restrict with the rights identified above because the lessee will have the power to eject persons in particular circumstances
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Yes. Ejecting a person in particular circumstances is a reasonable approach to ensure health and safety. Less restrictive means would be warnings, etc, but it is anticipated that these would be utilised prior to any ejection
(e) Conclusion	The decision is consistent with human rights.

Attachments and Confidential Background Papers

1.	Title Search ⇩
2.	Property Plan ⇩

	CONFIDENTIAL
3.	Site Plan

Kerry Perrett

Senior Property Officer (Tenure)

I concur with the recommendations contained in this report.

Alicia Rieck

Property Services Manager

I concur with the recommendations contained in this report.

Anthony Dunleavy

Manager, Legal and Governance (General Counsel)

I concur with the recommendations contained in this report.

Matt Smith

General Manager (Corporate Services)

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

23 May

2024

Doc ID No: A9938707

ITEM: 16.7

SUBJECT: Renewal of Lease over Trust Land Located at 11 Merle Finimore Avenue, Ipswich (Queens Park Cafe)

AUTHOR: Senior Property Officer (Tenure)

DATE: 29 February 2024

Executive Summary

This is a report concerning a Trustee Lease over part of trust land for the operation of the Queens Park Café (the “Café”) located at 11 Merle Finimore Avenue, Ipswich, described as part of Lot 1 on SP154140 to Franchise Engineering Suppliers Pty Ltd (FES).

RECOMMENDATION

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council as Trustee for the State of Queensland resolve that the exception at section 236(1)(c)(iii) of the Regulation applies to the disposal of leasehold interest in land at 11 Merle Finimore Avenue, Ipswich more particularly described as part of Lot 1 and Plan SP154140, because it is for renewal of a trustee lease to the existing trustee lessee.

B. That Council renew the trustee lease (Council file reference number 6083 with Franchise Engineering Suppliers Pty Ltd (Trustee Lessee):

(i) at a commencing annual rent of $92,741.88 excluding GST, payable to Council, and

(ii) for an initial term of five (5) years, with no options for extension.

C. That pursuant to section 64(1) and 64(2) of the Land Act 1994, Ministerial approval has been dispensed with (as per Attachment 3 of this report) and the cafe/restaurant; and reasonable storage purpose of the trustee lease is consistent with the purpose of the trust land.

D.
That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

RELATED PARTIES

There was no declaration of conflicts of interest

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

Since 2013, FES has managed and operated Queen's Park Café, a family-owned business sourcing from local suppliers and providing a food and beverage service to the local community and visitors to the city. The café offers a versatile menu suitable for various occasions and provides a function room for hire, equipped with a projector and screen accommodating up to 50 people.

FES's commitment to environmental responsibility is evident in their efforts to minimize the café's ecological footprint. They implemented a three-step recycling system, separating plastic and cardboard from glass and cans, thereby reducing general waste impact. The use of biodegradable takeaway containers, cutlery, straws, and drink cups further demonstrates their dedication to sustainability, as these items are either compostable or break down naturally when exposed to sunlight and oxygen. Recognised as one of the largest cafes in Ipswich, FES actively works towards environmental conservation.

In 2017, Ipswich City Council initiated an open market tender process to secure an experienced café operator for a five-year commercial lease of the café. Subsequently, Council entered into a Trustee Lease agreement with FES, which officially commenced on June 1, 2019.

The proposed renewal terms are as follows;

Terms	Proposed Terms	Existing Terms
Agreement:	Trustee Lease	Trustee Lease
Commencement Date:	01 June 2024	01 June 2019
Expiry Date:	31 May 2029	31 May 2024
Options:	Nil	Nil
Rent:	$92,741.88 (ex. GST) Annually	$90,040.68 (ex. GST) Annually
Rent Review:	3% Annually	3% Annually
Permitted Use:	The operation and management of a Cafe/Restaurant; and reasonable storage and associated administration not inconsistent with this lease

The Land Act 1994, Section 61(3), prohibits the inclusion of options to renew a lease within a trustee lease.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Land Act 1994

Land Regulation 2020

Local Government Act 2009

Local Government Regulation 2012

policy implications

The proposed new terms are consistent with the Council’s approved Tenure over Council Property policy. The rent is based on the existing trustee lease and rent category G; Market Rent Assessment with an annual indexation of 3%. The existing rent set in 2017 by the market rent assessment has been indexed annually by 3%.

RISK MANAGEMENT IMPLICATIONS

The recommendation itself poses no risk. However, the risk becomes high if the recommendation is not approved, given that the trustee lease is set to expire on May 31, 2024. If the trustee lessee persists in occupying the premises without a trustee lease or trustee permit under the Land Act 1994, it will result in a breach by the Council. Opting for an Expression of Interest (EOI) or Tender process, if desired by the Council, carries the potential risk of compromising the tenant's security of tenure.

Financial/RESOURCE IMPLICATIONS

FES are responsible for internal maintenance and repairs for the building, while the Council takes on the responsibility for structural maintenance, repairs, as well as exterior upkeep and landscaping.

COMMUNITY and OTHER CONSULTATION

FES have provided their consent to the proposed lease terms.

The following internal branches have been consulted and provided the below responses;

(a) Property Services completed property due diligence.

a. Various searches and assessments were completed to ensure comprehensive understanding of the land and its constraints.

b. No current constraints identified over the subject part of land.

(b) Community and Cultural Services were consulted on the proposal in this report.

a. Requesting a trustee lease for a term of five (5) years.

a. The maintenance schedule was reviewed accordingly.

(d) Safe City were consulted and agree with the proposal in this report.

a. The maintenance schedule was reviewed accordingly.

(e) Infrastructure Strategy were consulted but did not offer any feedback on the proposal in this report.

Conclusion

It is recommended that Council support the new trustee lease for the term identified above by applying the exception under 236(c)(iii) of the Local Government Regulation 2012. The new trustee lease will clearly outline maintenance responsibilities and will reflect the requirements of the Land Act 1994 and Land Regulation 2020.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	Recommendation A & B resolve for Council to enter into a lease for a five (5) year term.
(b) What human rights are affected?	Recognition and equality before the law (section 15) Protection from torture and cruel, inhuman or degrading treatment (section 17) Freedom of movement (section 19) Freedom of expression (section 21) Peaceful assembly and freedom of association (section 22) Privacy and reputation (section 25)
(c) How are the human rights limited?	The proposed decision to enter into the lease will potentially interfere to restrict with the rights identified above because the lessee will have the power to eject persons in particular circumstances
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Yes. Ejecting a person in particular circumstances is a reasonable approach to ensure health and safety. Less restrictive means would be warnings, etc, but it is anticipated that these would be utilised prior to any ejection
(e) Conclusion	The decision is consistent with human rights.

Attachments and Confidential Background Papers

1.	Title Search ⇩
2.	Lease Plans ⇩
3.	Property Plan ⇩
4.	Ministerial Approval ⇩

Kerry Perrett

Senior Property Officer (Tenure)

I concur with the recommendations contained in this report.

Alicia Rieck

Property Services Manager

I concur with the recommendations contained in this report.

Anthony Dunleavy

Manager, Legal and Governance (General Counsel)

I concur with the recommendations contained in this report.

Matt Smith

General Manager (Corporate Services)

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

23 May

2024

Doc ID No: A9947127

ITEM: 16.8

SUBJECT: Renewal of Expenditure Lease over Freehold Land Located at 31-33 Briggs Road, Ipswich for Storage Purposes (Shed 4A)

AUTHOR: Senior Property Officer (Tenure)

DATE: 1 March 2024

Executive Summary

This is a report concerning the renewal of an expenditure lease over Shed 4A, 31-33 Briggs Road, Ipswich between Edwards Property Pty Ltd (Lessor) and Ipswich City Council (Council).

Recommendation/s

A. That Council, as Lessee, renew the existing lease, relating to Shed 4A, 31-33 Briggs Road, Ipswich, more particularly described as part of Lot 12 on SP164618, for storage purposes (existing lease).

B. That Council renew the existing lease (Council file reference number 6126) with Edwards Property Pty Ltd (Lessor) for a further period of two (2) years:

(i) at a commencing annual rent of $28,860 per annum excluding GST plus annual outgoings, payable by Council, with no further options for extension.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, to be authorised to implement Council’s decision.

RELATED PARTIES

There was no declaration of conflicts of interest

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

The Ipswich Art Gallery requires warehouse space to consolidate its storage needs for large exhibition components, display furniture, and other items not accommodated onsite.

The goal is to centralise storage at one location. The current Shed 4a at 31-33 Briggs Road was identified as a suitable storage solution, with the former Gallery Director supporting the Council's decision to lease this space.

Negotiations with the landlord for Shed 4a have resulted in the agreement of the following terms in principle agreement subject to a council decision;

Lease Terms	New Terms	Existing Terms
Period:	2 Years	5 Years
Commencement Date:	21/02/2024	21/02/2019
Expiry Date:	20/02/2026	20/02/2024
Options:	Nil	5 Years
Rent:	$28,860 per annum (ex. GST)	$21,900 per annum (ex. GST)
Fixed Review	N/A	3%
Area m2:	168	168
Outgoings:	Nil	Nil
Permitted Use:	Provision of storage purposes	Provision of storage purposes

Previously, the Gallery stored items at the Yamanto Depot and rented three domestic storage garages at Storage Choice Bundamba. Relocating to a single storage solution freed up space at the Yamanto Depot for alternative council purposes.

Gallery assets are used intermittently throughout the year and need suitable storage when not in use. Rather than renting another storage unit, the Gallery explored leasing a commercial shed that could accommodate all current storage items and offer better solutions for Yamanto items.

The existing space is almost double the size of the previous storage sites and more conveniently located. Requirements include cleanliness, dryness, flood risk mitigation, easy vehicle access (including 2-ton trucks), and high security.

Council will be investigating a more suitable location in the remit of the Council facility portfolio during the term of the proposed new lease.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Land Title Act 1994

Land Title Regulation 2022

Local Government Act 2009

Local Government Regulation 2012

policy implications

There are no policy implications for expenditure leases.

RISK MANAGEMENT IMPLICATIONS

High: It is medium risk for Council not to enter into a lease over the shed for art gallery storage as the decision will result in inadequate storage space until such time as a suitable space can be secured and fit out if necessary.

Financial/RESOURCE IMPLICATIONS

The annual rent is $28,860 per annum, excluding GST, with no outgoings.

COMMUNITY and OTHER CONSULTATION

The following internal branches have been consulted and provided the below responses:

(a) Property Services completed property due diligence.

a. Various searches and assessments were completed to ensure comprehensive understanding of the land and its constraints.

b. No current constraints identified over the land.

(b) Community and Cultural Services were consulted.

a. Consent to the proposal in this report was provided accordingly.

a. No comment was provided.

(d) Safe City was consulted.

a. No comment was provided.

(e) Infrastructure Strategy were consulted.

a. No comment, not part of trunk infrastructure.

Conclusion

It is recommended that Council resolve to enter into the further term of two (2) years with Edwards Property Pty Ltd.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	Recommendations A-C recommends that Council enter into a leasehold interest with Edwards Property Pty Ltd for the provision of storage purposes.
(b) What human rights are affected?	No human rights are affected by this decision. This is because all parties are entities and not individuals. Further, the subject matter of the lease will not impact on the human rights of any third party as the purpose is for storage of assets only and not to be publicly accessible.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Attachments and Confidential Background Papers

1.	Lease Plan ⇩
2.	Property Plan ⇩

	CONFIDENTIAL
3.	Title Search

Kerry Perrett

Senior Property Officer (Tenure)

I concur with the recommendations contained in this report.

Alicia Rieck

Property Services Manager

I concur with the recommendations contained in this report.

Anthony Dunleavy

Manager, Legal and Governance (General Counsel)

I concur with the recommendations contained in this report.

Matt Smith

General Manager (Corporate Services)

I concur with the recommendations contained in this report.

Ben Pole

General Manager, Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

23 May

2024

Doc ID No: A10042918

ITEM: 16.9

SUBJECT: Freehold and Trustee Leases over land owned or managed by Council due for expiry (to 30 June 2025)

AUTHOR: Senior Property Officer (Tenure)

DATE: 2 April 2024

Executive Summary

This is a report concerning tenure agreements, specifically freehold and trustee leases over land and buildings that are owned or managed by Council for sport, recreation, community, and commercial purposes that have expired or are due for expiry up until 30 June 2025.

Recommendation/s

That the report be received and the contents noted.

RELATED PARTIES

There was no declaration of conflicts of interest.

ifuture Theme

A Trusted and Leading Organisation

PURPOSE OF REPORT/BACKGROUND

Property Services manage 150 tenure arrangements comprising of the following agreements:

Freehold Leases	70
Trustee Leases	23
Expenditure Leases	10
Term Leases	1
Trustee Permits	5
Licences	40
*TOTAL*	*150*

The agreements mentioned above are governed by the Land Title Act 1994 for freehold land and the Land Act 1994 for trust land. Agreements are defined accordingly below.

Freehold Lease	A legal contract over land owned by Council for exclusive use.
Trustee Lease	A legal contract over trust land (Reserve, Deed of Grant in Trust) for exclusive use managed by Council.
Expenditure Lease	A legal contract to Council to occupy a building and/or facility owned by a private owner/company or government agency.
Licence	A non-exclusive and/or shared arrangement to occupy buildings and/or land owned by Council.
Trustee Permit	A non-exclusive and/or shared arrangement to occupy buildings and/or land managed by Council over trust land (Reserve, Deed of Grant in Trust).

Where there is an ‘option to renew’ a lessee has the right to give the Lessor (Council) written notice to extend their tenancy for the option period specified in the existing lease. Under section 236 (1) (c) (iii) of the Local Government Regulation 2012 (Qld), Council may also renew leases to existing lessees, if Council, by resolution, decides that an exception applies to the leasing of a valuable non-current asset (land and buildings) other than by tender or auction. Although an exception may apply, Council may also complete an expression of interest process to identify community interest in the land.

Council has 116 tenure arrangements for renewal summarised by tenure type.

Freehold Leases	7
Trustee Leases	4
Expenditure Leases	2
Trustee Permits	2
Licences	11
Seasonal Permits	90
TOTAL	116

In addition to the 150 tenure arrangements managed by Property Services, the above summary also includes 90 seasonal permits (annual user agreement) managed by Community and Cultural Services. These permits are for transfer to a lease or licence agreement under the management of Property Services. This transfer aims to enhance administrative efficiency concerning agreements wherein clubs and organisations utilise land for community, sporting, or recreational purposes during a particular season (winter or summer) on an annual basis for several years.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

Land Title Act 1994

Land Title Regulation 2022

Land Act 1994

Land Regulation 2020

policy implications

All new tenure arrangements will be in accordance with Council’s approved Tenure over Property Policy and any other associated Council policies.

RISK MANAGEMENT IMPLICATIONS

There are currently low risk management implications for these tenure arrangements as a majority are currently under a ‘holding over’ provision under the existing arrangement with Council. Council’s new or renewed agreements will clearly set out the lessee’s maintenance responsibilities in managing assets.

Financial/RESOURCE IMPLICATIONS

Council faces financial consequences if arrangements are not renewed promptly, including potential back charging of unpaid rent and responsibilities for maintenance, repairs, and facility replacement at the end of their lifespan. Failure to renew promptly also strains resources, as urgent requests from various departments demand Property Services' attention, often with little notice. Property Services is actively exploring more efficient processes to promptly manage urgent matters while ensuring customer satisfaction, both internally and externally.

COMMUNITY and OTHER CONSULTATION

Ongoing consultation is completed with internal stakeholders and organisations as arrangements are assessed and the tenure process initiated. Property Services prioritise tenure arrangements based on a list of priorities, accommodating other stakeholder matters as required.

Conclusion

That Council receive and note this report and consider new and renewal of leases for future decisions.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The Recommendation states that the report be received, and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers

1.	Tenure Arrangements ⇩

	CONFIDENTIAL
2.	Seasonal Permits to Lease or Licence

Kerry Perrett

Senior Property Officer (Tenure)

I concur with the recommendations contained in this report.

Alicia Rieck

Property Services Manager

I concur with the recommendations contained in this report.

Anthony Dunleavy

Manager, Legal and Governance (General Counsel)

I concur with the recommendations contained in this report.

Matt Smith

General Manager (Corporate Services)

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

23 May

2024

Doc ID No: A10106358

ITEM: 16.11

SUBJECT: Event Sponsorship - CMC Rocks 2026

AUTHOR: Manager, Marketing and Promotions

DATE: 22 April 2024

Executive Summary

This is a report concerning an extension of a major event sponsorship agreement with CMC Rocks Pty Ltd.

Recommendation/s

That Council extend the current major event sponsorship contract with CMC Rocks Pty Ltd for an additional year until 2026.

RELATED PARTIES

· CMC Rocks Pty Ltd

· Chugg Entertainment

· Tourism and Events Queensland

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

Council’s event sponsorship program is a direct outcome and delivery action of the City Events Plan:

• To attract, support and produce a diverse program of annual events that engage the community, promote Ipswich as a destination, drive visitation and positively impact on business and industry.

Council’s event sponsorship program is a direct outcome and delivery action of the Ipswich Economic Development Strategy:

• Prioritise sporting partnerships to attract high quality events to the city

• Partner with national and international brands to identify promotional opportunities for the city

Australia’s largest international country and roots music festival, CMC Rocks has called Ipswich home since 2015, and in 2024 celebrated its’ 17^thyear. This event is supported financially by Tourism and Events Queensland and features in the It’s Live! schedule of significant events.

In December 2014, council entered its’ first major event sponsorship agreement with CMC Rocks for 2015, 2016 and 2017. Over these first three years, CMC Rocks brought around 40,000 people to the region, injected an estimated $18 million into the local economy and raised the major event profile of the destination.

In 2017, council renewed and extended the agreement to a five year, major event sponsorship for 2018, 2019, 2020, 2021 and 2022 (1 April 2017 - 31 May 2022). This agreement for the first time set targets for CMC Rocks to attract more interstate and international attendees creating a higher yield and longer length of stay visitor mix for Ipswich (delivering an additional $570,000 per annum in visitor expenditure for the city). The renewed agreement also improved recognition and promotion of Ipswich as the destination including the incorporation of Ipswich into the event branding, integration of Ipswich assets and content in all event marketing and dedicated interstate and international marketing campaigns to deliver this outcome.

In March 2022 council signed its’ current agreement with CMC Rocks for the September 2022, March 2023, March 2024 and March 2025 events to secure an increasing return on council’s investment into CMC Rocks for the region over a longer term. CMC Rocks is a compelling anchor tenant for the Ipswich Motorsport Park and supports the increased major event and entertainment opportunities for that facility. The 2023 event attracted 23,814 attendees, 94% of whom were from outside the Ipswich LGA and delivered over $14 million in direct and incremental spend to the Ipswich economy.

This extension looks to align council’s support with Tourism and Events Queensland’s (TEQ) current contract. While council has been successful in securing multi-year agreements with CMC Rocks, TEQ has for the last couple of years been in single year agreements with CMC Rocks. In March this year, TEQ announced a new two-year deal to retain the CMC Rocks in Ipswich until 2026.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Section 109 of the Local Government Act 2009 provides local governments with the ability to use discretionary funds in accordance with the requirements prescribed under the Local Government Regulation 2012. Section 202 of the Local Government Regulation 2012 prescribes a number of requirements for a local government making discretionary funds available.

policy implications

This Major Event Sponsorship recommendation adheres to the following policies of council including:

Event Sponsorship Policy

Gifts, Benefits and Hospitality Policy

RISK MANAGEMENT IMPLICATIONS

CMC Rocks would be at risk of not proceeding without the support of Tourism and Events Queensland and council. The event would be unlikely to remain in the city without the support of council.

Financial/RESOURCE IMPLICATIONS

Given that the council budgeting process is annual, only the financial support outlined for the current year been allocated. If the City Events budget remains similar to the allocations, support for this event will be accommodated within the City Events annual budget (2025-2026).

COMMUNITY and OTHER CONSULTATION

Council’s Local Laws and Traffic Section (Traffic and Road Reserve Management) are consulted on early planning for the event (including liaison with CMC Rocks and Queensland Police Service).

Council’s Environmental Health section is always engaged to assist with the relevant licences and management of the venue.

Council’s Media and Destination Development sections have been involved in the management of communications for the announcement event dates and headline acts each year and will continue to assist with promotion of the event and its benefits to the city.

Council representatives communicate with and attend a meeting of the Willowbank Area Group prior to the event to provide an overview of the traffic management and event timelines as has been customary in previous years. Letters also go out to residents in the immediate area around the event.

Council’s Sport and Recreation section liaise with the Ipswich Motorsport Precinct tenants and advise months ahead of time of bump-in schedule and event details.

City Events manages the event sponsorship contract and acts as the council conduit for all council support and approval requirements.

Conclusion

The CMC Rocks festival has continued to grow in visitor numbers and economic benefit since making Ipswich its home in 2015. The extension of this partnership will secure this event in our city until 2026.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	Recommendation A states that council extend the current major event sponsorship contract with CMC Rocks Pty Ltd for an additional year until 2026.
(b) What human rights are affected?	No human rights are affected by this decision or the event sponsorship contract.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Attachments and Confidential Background Papers

1.	Qld Govt Media Statement CMC Rocks ⇩

	CONFIDENTIAL
2.	Mayor and Councillor Briefing Note - CMC Rocks Contract Extension - Economic Impact and Council Investment

Carly Gregory

Manager, Marketing and Promotions

I concur with the recommendations contained in this report.

Ben Pole

General Manager, Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

23 May

2024

Doc ID No: A10044560

ITEM: 16.12

SUBJECT: Community Funding and Support Allocations Status Report - 1 January to 31 March 2024

AUTHOR: Senior Community Funding Officer

DATE: 2 April 2024

Executive Summary

This is a report concerning the allocation of Councillor’s Community Funding and Support Programs from 1 January to 31 March 2024.

In the three months from 1 January to 31 March 2024, Council approved 33 applications across 30 unique applicants, allocating a total of $87,450.44 to a variety of community events and projects.

All successful applicants and projects are detailed in Attachment 1 and reported online on the Transparency and Integrity Hub in accordance with Council’s principle of transparency and the Community Funding and Support Policy.

Recommendation/s

That the report concerning the allocation of Council’s Community Funding and Support Programs from 1 January to 31 March 2024 be received and the contents noted.

RELATED PARTIES

There were no declarations of conflicts of interest.

ifuture Theme

Vibrant and Growing, Safe, Inclusive and Creative, Natural and Sustainable, A Trusted and Leading Organisation

Purpose of Report/Background

Council’s Community Funding and Support Program is a direct outcome and delivery action of the City of Ipswich Community Development Strategy:

Pillar 1 – Capacity Building and Resilience

· Community and charitable groups/organisations, services, businesses, and government agencies are working together to achieve goals that are driven by community aspirations

· Community is empowered and has the skills and resources to increase their independence and sustainability to continue to design and deliver community led initiatives

· Community development continues to champion and lead the contemporary community development principles

Pillar 2 – Wellbeing

· Our community is progressive, innovative and community stakeholders are empowered and supported to address the social and economic issues and together we collaborate for positive change

· Increased support and initiatives for health and wellbeing in local communities

· Improved coordination, promotion and participation of initiatives and activities to celebrate and acknowledge significant weeks and celebration

Pillar 5 – Civic Participation and Leadership

· We listen to our key stakeholders. Community needs and aspirations are responded to by collectively engaging with community leaders and key stakeholders

· Increase community ties with council representatives

· Improved and increased capability of volunteer leaders, community organisations and groups

Ipswich City Council is committed to supporting community initiatives and partnerships that encourage participation in community life, foster social cohesion, celebrate culture and diversity, and contribute to a vibrant, healthy, and sustainable city.

The Community Funding and Support Program affirms Council’s commitment by providing funding avenues and support to organisations and individuals while ensuring an equitable, open, transparent, and accountable decision-making process.

The information provided in this report and its attachment details funding allocations through each of the available programs from 1 January to 31 March 2024.

Civic and Ceremonial Events Funding

Funding up to $10,000.00 and/or In-Kind Assistance

Successful applications: 4

Total funds allocated: $17,561.17

Applications were approved for the upcoming 2024 ANZAC Day services and marches.

Community Events Funding

Funding up to $5,000.00

Successful applications: 6

Total funds allocated: $23,809.86

Approved applications include multicultural festivals, a family fun day, a youth week event, a musical, and a spring garden competition.

In-Kind Assistance

In-Kind Assistance up to $10,000.00

Successful applications: 14

Total funds allocated: $36,136.43

Applicants can apply for the provision of bins, toilets, and other equipment required to host events safely and comfortably. Events included various sports carnivals, a number of festivals, agricultural shows, and small community events.

Quick Response Funding

Funding up to $1,000.00

Successful applications: 5

Total funds allocated: $4,435.98

Funding was approved towards equipment purchase, a youth week event, a school holiday program, an Easter event, and a domestic and family violence Remembrance Ceremony.

Regional Arts Development Fund (RADF) Quick Response Funding

Funding up to $1,500.00

Successful applications: 4

Total funds allocated: $5,507.00

Funding approved towards the professional development for artists whose artforms are music, dance, and visual arts.

In addition to funding allocated through the Community Funding and Support Programs, two Grant Writing Workshops were held on Saturday 23 March and Tuesday 26 March 2024. There were a total of 48 attendees representing 34 different service providers, community groups and small local businesses.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

policy implications

The matter of the report and its recommendations are consistent with the following policies:

Conflicts of Interest for Employees Policy

Community Funding and Support Policy

Councillor Discretionary Funds Policy

RISK MANAGEMENT IMPLICATIONS

There are no discernible risk management implications associated with this report and its recommendation.

Financial/RESOURCE IMPLICATIONS

There are no discernible financial or resource implications associated with this report and its recommendation.

The Community Funding Team in the Community Services Section managed the receipt, assessment, and allocation of applications received through the Community Funding and Support Programs in accordance with the Community Funding and Support Policy, the Civic and Ceremonial Events Policy, and associated Guidelines.

Funding for the provision of community funding is contained within the Community Services Section 2023-2024 financial year budget.

COMMUNITY and OTHER CONSULTATION

No additional consultation was required for the applications received 1 January to 31 March 2024.

Conclusion

Council’s Community Funding Team has processed 55 Community Funding and Support Program Applications between 1 January to 31 March 2024. Of those applications, there has been $87,450.44 in funding and support provided to 30 unique applicants.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

Attachments and Confidential Background Papers

1.	Community Funding and Support Allocation Status Report - 1 January to 31 March 2024 ⇩

Sarah Sheehy

Senior Community Funding Officer

I concur with the recommendations contained in this report.

Melissa Dower

Community Services Manager

I concur with the recommendations contained in this report.

Don Stewart

Manager, Community and Cultural Services

I concur with the recommendations contained in this report.

Ben Pole

General Manager, Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

23 May

2024

Doc ID No: A9915318

ITEM: 16.17

SUBJECT: Proposed Fees and Charges to apply from 1 July 2024

AUTHOR: Treasury Accounting Manager

DATE: 1 May 2024

Executive Summary

This is a report concerning the annual review of Ipswich City Council’s (Council) proposed commercial and cost recovery fees and charges, and the recommended pricing to commence with effect 1 July 2024.

Recommendation/s

That the proposed 2024-2025 Fees and Charges, as detailed in Attachment 1 (excluding the following pages:

page 32
page 33 sections 2.1 to 3.2
pages 34, 38 and 39
page 108 sections 1.1 to 1.3
page 109 section 3 and 3.1
page 110 and 111),

be adopted with an effective date of 1 July 2024.

RELATED PARTIES

This report deals with the adoption of the pricing of fees and charges and does not specifically reference any third party. There have been no conflicts of interest declared as at the date of this report. Councillors should consider where fees and charges may impact on their other interests or activities.

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

Section 98 of the Local Government Act 2009 (LGA) requires Council to maintain a publicly available register of cost recovery fees. Council’s current register lists over nine hundred and eighty services, encompassing cost recovery fees, commercial fees and services Council provides at no cost.

The proposed register is intended to capture all fees and charges, it does not capture or include general rates and charges, penalties, levies and commercial leases.

An annual review is undertaken prior to the start of each financial year as part of the budget process. While the annual review is coordinated by the Finance Branch, Departments remain responsible for developing recommendations to Council with regard to the proposed fees and charges.

A small number of annual licence fees (for example, food business licences) require invoices to be issued by Council a minimum of 60 days ahead of the start of a financial year. To ensure that these renewals could be issued to customers in a timely manner in April, the relevant fee sections were approved by Council in December 2023 (prior to the caretaker period). The pre-approved fees are included within the attached register for completeness, however with the exception of one proposed new fee, do not require a further resolution to adopt.

Approval of the remaining fees is sought from Council in advance of 1 July, so as to give residents advance notice of the cost of the optional services available, and to allow sufficient time for invoices for remaining licence, permit and registration renewals to be issued ahead of the start of the new financial year. For example, dog registration renewals are issued at least 30 days before the due date in accordance with Council policy.

In reviewing fees and charges, the Departments consider increases in the underlying costs of service delivery, consistency of the fees with Council policy and objectives, financial impact analysis and benchmarking of charges. Departments are also requested to take consideration of market conditions and stakeholder consultation where appropriate.

Section 97 of the LGA allows Council to set cost-recovery fees for a range of regulatory functions, specifically:

a) licences, permits, registration or approvals;

b) change of ownership of land;

c) giving of information kept under a Local Government Act;

d) seizing property or animals under a Local Government Act; and

e) performance of certain responsibilities under the Building Act or the Plumbing and Drainage Act.

The LGA requires that a cost-recovery fee be no more than the cost to the local government of taking the action for which the fee is charged. Where the fee is a cost recovery fee, it is identified within the register by the reference to the relevant paragraph of LGA s 97(2), and the head of power under which the service is offered. Approximately two-thirds of fees listed in the register are cost recovery fees.

In addition to cost recovery fees, there are a small number of fees which are set by, or based on, a pricing approach set by regulation. Such fees will typically relate to Planning and Development matters, or regulated services such as Right to Information charges.

The register also captures the fees and charges for Council’s commercially offered range of goods and services, such as venue hire, equipment hire and sporting facility use.

The proposed Fees and Charges register for 2024-2025 is provided at Attachment 1.

An outline of any notable fees and proposed changes within the register, by subject, is contained below.

A comparison of the existing Fees and Charges in place through 2023-2024 and the proposed Fees and Charges for 2024-2025, including details of new and discontinued fees, are listed in Attachment 2.

Overall, the service offerings for the 2024-2025 financial year are not proposed to be significantly changed from that of the current year.

The price of the majority of regulatory fees for permits, registrations, licencing and related services are proposed to increase in line with the forecast Council Cost Index (CCI), plus rounding.

The CCI is a specific indexation which reflects forecasted growth in the cost of Council service delivery, calculated on the basis of anticipated growth in wages, construction costs and the Consumer Price Index (CPI).

For 2024-2025, CCI was forecast at 4.0%. The applicable CCI is calculated using a medium term (two year) smoothed CPI forecast rather than a spot rate in order to moderate the impact of short term inflation spikes.

Building Services and Plumbing and Drainage Services (Sections 2 and 3 in Planning and Development) have been subject to a 6% escalation rate. This is in line with increases in processing costs in this sector, and comparable benchmarks.

After rounding, the non-weighted average increase to cost recovery fees subject to CCI escalation for 2024-2025 (excluding outliers) is 4.5%. Development Planning Application fees and Operational Works fees, which account for approximately 45% of all cost recovery fees, will increase on average by 4.6%.

Commercial fees, most of which relate to venue hire, have been reviewed in line with current market conditions and subject to increases where considered appropriate. There are a number of new commercial and community use booking options available for parks, sporting facilities and community facilities.

The fees and charges captured within the register represent standard or ‘business as usual’ pricing for services. In the event that a significant event prompts consideration of short-term variations to specific fees, such as COVID-19 shutdowns, flooding or other disaster events, Council may resolve to apply discounts, waivers or refunds to these fees.

Following their adoption, the Fees and Charges may be amended at any time by a resolution of Council.

Summary of notable fee charges and proposed amendments for 2023-24.

References to page number in this section relate to that of Attachment 2 only, not the page number of the full agenda papers.

Corporate Services and Information

• Corporate Documentation and Reports

No substantive changes are proposed in relation to Council’s corporate documents (Attachment 2, page 15). All documents are available free of charge in electronic form so as to facilitate public access to information.

Where a customer requests a hardcopy of a Local Law or Council meeting minutes, photocopy charges (at cost) will apply.

• Card Surcharges

A merchant service fee surcharge is proposed to be introduced to high value Mastercard and Visa credit and debit card transactions. It is now standard practice for most Government agencies and businesses to pass on the transaction cost.

As an introductory measure, it is proposed that the surcharge be applied only to transactions over $50,000 (including GST), which are manually processed by phone or at a service counter. The fee is proposed to be $0.68% (Attachment 2, page 17). No cost options (such as eftpos) remain available for customers to use to avoid the surcharge.

• Rates and Property Records

Rates enquiries, copies of current or unpaid rates notices, and access to rates information online via the eNotices portal remain at no charge to the registered property owner.

Provision of duplicate rates notices, and where rates have been paid or the customer is not the registered owner of the property, have been increased by CCI from $8.35 to $8.70 per notice. (Attachment 2, page 18).

The change of ownership fee is proposed to increase from $67 to $70, in line with costs (Attachment 2, page 20).

• Right to Information

The Right to Information fees are set under regulation by the Queensland Department of Justice and Attorney-General on an annual basis. The charges to apply for the forthcoming financial year are yet to be confirmed by the State. As a result, the draft report reflects the current financial year charges, with an acknowledgement that these charges will be updated upon confirmation by the State of the pricing to be applied from 1 July 2024 (Attachment 2, page 20).

• Legal Services

New fees are proposed for the review and preparation of legal documents. (Attachment 2, page 21). Simple legal document reviews and drafting will be at fixed costs. For more complex legal documentation, the fee is by quote to reflect the specific services provided. Fees are at cost recovery. (Attachment 2, page 20).

• Property Services

Council receives a number of requests for consent, as the owner or trustee or manager of land, for access for the purpose of development or maintenance works. A nominal fee of $200 was introduced last year to assist in offsetting the cost to Council of processing applications. (Attachment 2, page 22). Following a review of the volume and effort required to support this service, the fee is proposed to increase to $250.

It is noted that this application fee is not applicable to general commercial or public use of council land, such as park hire.

• Print, copy and postal charges.

Staff supported printing and copy charges are proposed to be subject to a one-off increase (Attachment 2, page 22). These fees have not been escalated for a number of years, and the adjustment brings the fees in line with costs.

Increases are also proposed for postage and handling of a requested documents, reports or CDs, where requested, in line with external postage service charge increases (Attachment 2, page 23). Council does not charge postage of standard letters.

Animal Management

• Animal Licences and Permits

Animal management inspection fees, permits and licences (Attachment 2, pages 24-32), are proposed to increase uniformly by CCI, in line with the forecast increase in Council’s underlying costs of delivery.

The Animal Management Fee Policies include new provisions clarifying the conditions under which foster dogs are exempt from registration fees and animal management permits (Attachment 2, page 25, sections 1.9 and 1.10 respectively).

For persons who have existing excess dog or cat permits, and choose to foster further dogs or cats, the minor amendment fees normally charged for changes to their permit will be waived. The amendment fee for permits involving foster animals has been added as a new separate item with no charge applied (Attachment 2, page 27).

• Dog Registration

Introductory dog registration fees are proposed to remain at a discounted rate of $20 to encourage dog registration and responsible pet ownership (Attachment 2, page 32). The introductory registration charges have remained at this low nominal rate since 2016.

No initial registration charge is applicable to adoptions from the Ipswich Rehoming Centre for Ipswich residents.

Dog registration renewal fees for entire and desexed dogs are to increase by $9 and $2 a year respectively (Table 1 below, and Attachment 2, pages 32 to 33). A $30 discount is applied to fees where payment is made by the due date.

Table 1: Summary of the proposed common dog registration fees

	Pay by date fee		Pay after date fee		Increase ($)
	Current	Proposed	Current	Proposed
	2023-2024	2024-2025	2023-2024	2024-2025
Entire Dog - Standard	$ 184.00	$ 193.00	$ 214.00	$ 223.00	$ 9.00
Desexed Dog - Standard	$ 44.00	$ 46.00	$ 74.00	$ 76.00	$ 2.00

Entire Dog - Pensioner	$ 87.00	$ 92.00	$ 102.00	$ 107.00	$ 5.00
Desexed Dog - Pensioner	$ 30.00	$ 32.00	$ 45.00	$ 47.00	$ 2.00

A small increase is proposed for dog registration by eligible pensioners, with increases of $5 per year for entire dogs, and two dollars for desexed dogs (Table 1 above, and Attachment 2, page 33). Pensioner dog registration increases have been kept minimal. A $15 discount continues to apply to fees where payment is made by the due date.

Registrations for Guide Dogs, Assistance Dogs and Queensland Integrity Commission Members are exempt from registration charges, in accordance with Council’s dog registration policy (Attachment 2, pages 33 to 34). Reciprocal dog registration also remains at no charge (Attachment 2, page 34).

Registration fees for dangerous and menacing dogs are proposed to increase by $25, in line with the CCI (Attachment 2, pages 34-35). The initial year (pro-rata), and renewal fees are $600, or $570 with pay-by date discount.

Registration fees for farm dogs, Dogs Queensland members and obedience trained dogs have also been increased in line with CCI (Attachment 2, pages 36 and 37 respectively).

• Animal Impounding and Pest Management

Minimal changes are proposed in relation to animal impounding and pest management. (Attachment 2, pages 37 – 40). Where fees apply, most have been escalated in line with the CCI, plus rounding, reflecting increases in underlying service costs. Microchipping services have been increased by 2.5%.

Community Development and Services

The user contribution for Home Assist services is proposed to remain at the current rate of $64 per hour (Attachment 2, page 42). This fee is only applied where a client has requirements in excess of the funding already provided from within the scheme, and as such is rarely charged.

No fee increases are proposed in relation to the Ipswich Tourism Operators Network (ITON), the Ipswich Visitor Information Centre (Attachment 2, pages 42-43).

Membership fees for Fire Station 101 Innovation Hub are to be discontinued, as individual member services are no longer offered by Council at this facility (Attachment 2, page 44).

Health and Regulatory Services

A number of fees under the Health and Regulatory Services section were subject to approval in December 2023, in order to allow the issuance of licence renewals in April. This encompasses the following sections, which will not be addressed in this report:

1 Health and Regulatory Services Fee Policies (Attachment 2, page 45)

2 Application, Amendment and Inspection fees related to Health and Regulatory Services (Attachment 2, pages 45 to 46)

3 Public Health (Attachment 2, pages 46 to 47)

8 Food Businesses (Attachment 2, pages 51 to 53)

9 Heavy Vehicle Permit (Attachment 2, page 53)

10 Cemeteries (Attachment 2, pages 53 to 54)

within the Public Health section, a new fee is proposed for the restoration of higher Risk Personal Appearance Service licences made within 30 days of the expiry of the licence (Attachment 2, page 47). This option reflects recent updates made to the Public Health (Infection Control for Personal Appearance Services) Act.

The remaining permits, inspections and related services associated with entertainment events and traffic control (Section 4, Attachment 2, pages 47 to 49), public swimming pools (Section 5, Attachment 2, pages 49 to 50), caravan park and camping grounds, (Section 6, Attachment 2, page 50), temporary homes permits (Section 7, Attachment 2, pages 50 to 51), and environmental protection (Section 11, Attachment 2, pages 54 to 55) are all subject to fee increases in line with CCI.

Ipswich Waste

A range of fees for Ipswich Waste Services are subject to recommended price rises as a result of overall service delivery cost increases, including the waste levy.

• Recycling and Refuse Centres

Tyre disposal fees are proposed to be increased by between $1.10 and $2.40 per tyre (Attachment 2, page 56). For example, disposal of a standard passenger tyre (excluding rim) will increase from $9.80 to $10.90 per tyre.

A new option for disposal of a bicycle tyre (with or without rim) is to be offered at $2.50 per tyre (Attachment 2, page 56).

Waste disposal fees for Ipswich Residents at the Riverview Refuse and Recycling Centre and Rosewood Recycling and Refuse Centre are proposed to be increased from 1 July 2024 as per table 2, below.

For Ipswich residents, the first 500kg of waste is to increase from $14.00 to $18.00, with excess waste charged at $0.25 per kg thereafter at Rosewood, and $38.00 per cubic meter or part thereof at Rosewood (Table 2 below, and Attachment 2, pages 56-58).

Services remain below cost recovery, and are in line with benchmarks of other providers, who are facing similar waste processing cost increases.

Table 2: Summary of general waste gate fees

	Current Fee	Proposed Fee	Increase ($)
	2023-2024	2024-2025	Increase ($)
Domestic Waste (General)
Riverview: first 500kg	$ 14.00	$ 18.00	$ 4.00
Riverview: Excess (per kg over 500kg)	$ 0.22	$ 0.25	$ 0.03
Rosewood: first 2 cubic meters	$ 14.00	$ 18.00	$ 4.00
Rosewood: Excess (per cubic meter)	$ 37.00	$ 38.00	$ 1.00

Non-Ipswich Residents / Commercial / Industrial Waste
Riverview: first 300kg	$ 74.00	$ 76.00	$ 2.00
Riverview: Excess (per kg over 300kg)	$ 0.22	$ 0.25	$ 0.03
Rosewood: first 2 cubic meters	$ 74.00	$ 76.00	$ 2.00
Rosewood: Excess (per cubic meter)	$ 37.00	$ 38.00	$ 1.00

Green waste

New green waste disposal options are proposed to be available from 1 July 2024 to encourage diversion of organic waste away from general landfill. Disposal of a standard volume (up to first 500kg) of green waste is proposed to be at a discounted price of $14.00 for Ipswich residents, with excess waste charges at $0.22 per kg at Riverview, and $37.00 per cubic meter at Rosewood. Consistent fees for non-Ipswich residents and commercial operators are proposed. Uncontaminated green waste disposal fees at the Riverview and Rosewood Recycling and Refuse Centres are outlined in table 3 below. (Attachment 2, pages 57-59)

Table 3: Summary of proposed green waste gate fees

	Proposed Fees 2024-2025
	Riverview	Rosewood
Green Waste – Domestic (Ipswich Residents)
Green Waste: Cars, vans and utilities, including trailers: First 500kg	$ 14.00	$ 14.00
Green Waste: Cars, vans and utilities, including trailers: Excess over 500kg per kg	$ 0.22	$ 37.00

Non-Ipswich Residents / Commercial / Industrial Waste
Green Waste: First 500kg or part thereof	$ 74.00	$ 74.00
Green Waste: Excess over 500kg (per kg)	$ 0.22	$ 37.00

• Domestic Bin and On-demand Services

The fee for an extra domestic wheelie bin service is proposed to increase by only $1.00 to $24.80 per service (Attachment 2, page 60). The annual garden organics (green bin) waste bin service for tenants is proposed to remain at $80.00, but with the intention that it will be charged pro-rata and phased out by the end of the financial year (Attachment 2, page 60).

Where fees are applicable for on-demand kerbside large waste collection, these have been increased in line with contract service sots and standard waste disposal charges. (Attachment 2, pages 60 to 61). The free initial collection service, introduced during this year, remains at no charge.

Library Services

Library services are proposed to remain largely unchanged for the 2024-2025 financial year, with the exception of event space hire. A nominal escalation of around 8% is proposed for commercial hire, in line with market benchmarks (Attachment 2, page 63). Fees are consistent for comparable facilities across Ipswich library branches. Most venues are available free of charge to library members for non-commercial purposes.

The $3.00 fee in place for book wrapping of inter-library loans is to be discontinued, as this is no longer undertaken at Ipswich Libraries. (Attachment 2, page 62).

Parks, Sporting Grounds and Facilities

• Park Use

A number of new service options for parks and sporting grounds are proposed for 2024-25.

For commercial park hire, proposed cost increases are in line with CCI to keep pace with maintenance and materials costs. For example, the hourly rate per location for commercial hire (1-100 people) is proposed to increase from $78 to $82 per hour (Attachment 2, page 68). New fee options are proposed for commercial park use, where attendance of 500 or more persons is anticipated (Attachment 2, page 69).

Non-commercial use of parks remains free of charge for the community so as to encourage utilisation.

• Sporting Grounds and Facilities

North Ipswich Reserve Oval is to be made available for non-commercial use, with daily, seasonal and annual booking options (Attachment 2, page 71).

To date, most sporting grounds have been available for non-commercial bookings only. In response to expected increased demand, a suite of new booking options for commercial use of sporting grounds is proposed (Attachment 2, pages 72-73). Fees are based on the number of persons attending (by range), and duration of booking.

Revisions are also proposed for school use of sporting grounds and facilities, to make these services more accessible. It is proposed that schools from within the Ipswich Local Government Area be able to book sporting grounds and facilities for their own use within standard school hours free of charge. Currently, the fee is $20 per hour (Monday to Friday only), irrespective of what time of day the booking occurs. (Attachment 2, pages 74-75). The $20 per hour fee has been retained for weekday bookings after 3.30pm, with a price cap of $78.00 per day.

Hourly fees for non-Ipswich based schools bookings are also to be available (Attachment 2, pages 73 to 74).

Use of sport and recreation clubhouses, and community and cultural centre hire, and associated bonds are proposed to increase by CCI (Attachment 2, pages 75 to 78).

Council is now also able to offer community hire options for the Redbank Plains Community Centre and Riverview Community Centre (Attachment 2, pages 76 to 77).

• Venue Use at the Council Administration Building - 1 Nicholas Street

Non-commercial venue hire at 1 Nicholas Street has been reviewed in line with comparable benchmarks, with nominal increases (generally around 4%) proposed for meeting and function rooms (Attachment 2, pages 78 to 80). The venues were first made available for public bookings in September 2021. This is the first year prices have increased.

• Civic Centre and other Venues and Services

Service offerings for events and venue hire at Ipswich Civic Centre and North Ipswich Reserve Corporate Centre are proposed to remain largely unchanged, with the exception of standard CCI price increases (Attachment 2, pages 80 to 87). Support services, which are generally labour based (e.g.: floor setup, cleaning services) are similarly increasing at between 0-5%, in line with industry benchmarks.

• Ipswich Art Gallery

No changes are proposed to the charges listed in relation to the Ipswich Art Gallery (Attachment 2, page 87). Ticketed events, workshops and merchandise will continue to be offered on a retail basis.

• Camping fees

Camping fees for Harding’s Paddock and Rosewood Showgrounds are proposed to increase by $1 per site, per night for both powered and non-powered site options. (Attachment 2, page 88). With high demand for bookings and rising maintenance and management costs, a further nominal increase is considered appropriate. The proposed fees, outlined below, remain at the lower end of comparable camp site fees elsewhere and are consistent with remaining RV friendly site pricing.

Table 4: Camping Site Fees (per site, per night)

	Current	Proposed	Increase ($)	Increase (%)
	2023-2024	2024-2025	Increase ($)	Increase (%)
Harding’s Paddock
Camping fee – unpowered	$ 15.00	$ 16.00	$ 1.00	6.7%

Rosewood Showgrounds
Camping fee – powered	$ 18.00	$ 19.00	$ 1.00	5.6%
Camping fee – unpowered	$ 15.00	$ 16.00	$ 1.00	6.7%

Planning and Development

Planning and Development Fees constitute approximately 40% of fees and charges revenue. Most cost recovery fees across planning and development have been escalated in line with CCI at 4 % plus rounding, as representative of an average annual increase in the underlying cost of delivery of services.

Fees associated with construction of work without Council approval (Attachment 2, page 90), building services and certification fees (Attachment 2, pages 101 to 111) and plumbing and drainage services (Attachment 2, pages 111 to 118) are proposed to be escalated by 6% plus rounding from 1 July. This indexation is reflective of underlying cost increases combined with reflects additional resourcing being directed to inspecting works. Benchmarking exercises have been undertaken and have identified the proposed fees as comparable to market rates.

A number of building certification lodgement and inspection fees are proposed to be consolidated, with the individual fees removed from the register (Attachment 2, pages 101 to 106). The removal of individual fees will not impact service delivery or revenues.

Private certification lodgement fees are to be escalated at the standard CCI rate of 4% plus rounding (Attachment 2, page 111).

A new fee for resubmission of a lapsed plumbing application/approval is intended to provide a lower cost avenue for the completion of a development when the previous permit has lapsed. The current arrangement requires a full re-lodgement fee, which in some cases is not necessary, as any outstanding inspections not carried out under lapsed permit had been paid for with previous lodgement. The proposed fee of $320 (Attachment 2, page 118) is reflective of cost recovery.

In development planning, a new fee has been proposed to allow for reconfiguration of a lot within the Ripley Project Plan without this being considered a Material Change of Use (Attachment 2, page 132). The applicable charge is to be calculated in accordance with the Plan of Development fee contained in section 4.1

Requests for approved plans and documents related to development are proposed to include new fixed fee offerings (Attachment 2, pages 142 to 144) in relation to:

· Building and Plumbing Approval Documentation for additional structures;

· Commercial architectural plans; and

· Searches to confirm the age of dwellings and planning documents.

New fees proposed in relation to engineering and environmental services include specific provisions for PDA compliance assessments of roads and stormwater drainage for major roads to be by quote, to accommodate varying levels of complexity in the request (Attachment 2, page 154). Separate fee provisions have also been included for the review of as all and major water quality devices, detention basins and stormwater management infrastructure (Attachment 2, page 157)

A small number of operational works fees have been identified for discontinuation, where a service has become redundant under planning and development, it is no longer offered by council, or the service is provided under an alternative fee (Attachment 2, pages 162 to 163).

The developer charges also propose a new fee for Voluntary Water Quality Offset Payments, to be applied to developments approved on or after 1 July 2024 (Attachment 2, pages 165 to 16). The proposed increase raises the fee from $560.00 per square metre of water quality treatment area to $1,121 to align with the actual amount it costs council to deliver offsite stormwater quality improvement projects. Voluntary Water Quality Offset payments for existing development approvals will be calculated at the current rate, while approvals determined from 1 July 2024 will be charged at the new increased rate.

Roads, Traffic and Parking

Council’s on-street metered parking fees have remained unchanged for the last six years. As the street meters continue to accept cash (coin) as well as electronic payments, it is a necessary to fix increases in increments of five or (preferably) ten cents. As such, increases will only occur every few years, rather than small changes each year.

It is proposed that an increase be applied from 1 July 2024. An increase of 14.3% is proposed to bring the meter charges in line with costs. The proposed adjustment is below inflation over the period since the last increase in 2018, and remains in line with corresponding benchmarks, demand for on-street paid parking spaces and City of Ipswich Parking Pricing Strategy.

Metered parking charges were last increased in 2018. The fees in place are as follows (Refer to Attachment 2, page 168):

Table 5: Regulated Parking Meter Charges

Time restriction

July 2018 to June 2024 Fee (incl. GST)

Proposed 2024-2025 Fee (incl. GST)

½ Hour	$ 0.70	$ 0.80
1 Hour	$ 1.40	$ 1.60
2 Hour	$ 2.80	$ 3.20
3 Hour	$ 4.20	$ 4.80
4 Hour	$ 5.60	$ 6.40
9 Hour	$ 7.00	$ 8.00

Regulated Parking Permits for work zones and residents are proposed to be increased in line with the CCI, plus rounding (Attachment 2, page 158). Single and multiple residential parking permits have increased to $70.

• Road regulation, commercial use of roads fees and traffic control

Road regulation permit fees are recommended to be increased in line with the CCI plus rounding (Attachment 2, page 159). Fees for the commercial use of roads, including roadside vending, busking and footpath dining were approved in December 2023 (Attachment 2, pages 170 to 171).

All other road regulation fees, including recovery of impounded goods, are proposed to increase in line with CCI, with no other material changes proposed (Attachment 2, pages 174 to 177).

Other Council Services (Miscellaneous)

• Sale of Plants (Nursery Operations)

Charges for plants at the nursery are proposed to be subject to industry benchmarks. The use of minimums and maximum provides flexibility in pricing a variety of plant stocks (Attachment 2, pages 178 to 180). Hanging baskets, priced between $18 and $30, are a new addition to the available products.

Wholesale plant sales have been removed from the register, as the nursery only supplies bulk orders within Council.

• Marketing and events

As a new inclusion in the register, it is proposed that provision be made for charges to be applied, where private advertising in Council publications (such as the Ipswich Visitor Guide and Discover Ipswich) or at Council events is undertaken at a customers request. (Attachment 2, page 180). Due to the potential variability of requests, where an advertising or marketing service is deemed appropriate, it will be based on a quote. Flat rate marketing consultancy services are to be discontinued (Attachment 2, page 181).

Fees for guided international delegation tours are to be removed from the register, as Council has ceased offering this as a service option (Attachment 2, page 180).

• Access to Council Land

New fees for permits and inspections are proposed to apply in relation to access or vehicle use on Council owned land (Attachment 2, page 184). Council currently receives a number of requests per year, which to date have not been cost recovered. Fees are consistent with the expected processing effort, and similar Council permit processes. Bonds and key deposits may apply.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009 s97 and 98

policy implications

Fees and charges are established in accordance with Councils Revenue Policy.

Some categories of fees and charges may also be subject to specific Council policies, for example, animal registrations. Where this is the case, the responsible Department will have considered the proposed fee or fee amendments in the context of the relevant policy.

No proposals for policy amendments have been raised as a result of this annual review of fees and charges.

RISK MANAGEMENT IMPLICATIONS

The primary financial risk in relation to fees and charges stems from externally driven demand for services. This is particularly the case for the Planning and Development related fees, which brings in approximately 40-50% ($18 million) of fees annually. Commercial offerings such as venue hire also continue to carry a level of vulnerability in the context of economic fluctuations.

Risks associated with individual service offerings are managed operationally by the responsible Department.

Where competition policy or cost recovery requirements apply, risks associated with this are mitigated through costing exercises and benchmarking (where appropriate) being undertaken by the responsible department as a part of this annual review process.

Financial/RESOURCE IMPLICATIONS

Approximately two thirds of Councils services listed within the fees and charges register are subject to pricing at or below cost recovery. Where there has been no material change in the nature of the service, manner of delivery, or underlying cost of delivery to Council, a percentage increase in the fee each financial year is considered appropriate to apply.

The Council Cost Index (CCI), which takes into account the Consumer Price Index, Wage Growth Index and Construction Cost Index, is in general a good proxy for average underlying service delivery cost increases.

The anticipated fees and charges revenue for the 2023-2024 financial year is $39.1 million. As at the date of this report, the forecast for 2024-25 is modelled to be higher than that of the current year, at $41.7 million. This represents an overall increase of 6.6% in total revenue against current year actuals, as a combination of price and, to a lesser extent, increased service offerings and higher demand. The forecast for next financial year is currently being refined and will be addressed in detail through the budget process.

Discontinuation of fees has occurred where the service is rarely utilised and of low value, or the service is no longer intended to be offered by Council. The financial impact of discontinued fees is expected to be minimal.

Commercial fees have been reviewed and adjusted in line with market drivers of demand and willingness to pay along with competitive neutrality considerations. Externally driven demand is likely to continue to be the key driver of financial performance with respect to commercial fees.

The proposed fees and charges do not include any specific relief measures in relation to COVID-19, flood relief or other external drivers. Discounts and waivers can be applied by Council resolution during the year should local conditions warrant further assistance packages.

COMMUNITY and OTHER CONSULTATION

Where applicable, Departments have undertaken stakeholder consultation with regard to the pricing of fees and scope of available services. The preparation of this report has been undertaken with input from all responsible areas of Council.

Conclusion

Council’s suite of fees and charges have been subject to review, with a revised register to take effect from 1 July 2024 provided at Attachment 1 for approval.

The range of fee based services Council offers is not proposed to be subject to any significant changes as of 1 July.

The price of the majority of regulatory fees are proposed to increase in line with a conservative forecast CCI at 4.0%, plus rounding, with selected Planning and Development fees impacted by higher delivery costs increasing by approximately 6%.

The two sectors most impacted by inflationary price pressure are:

· Metered parking charges, which are proposed to be increased for the first time in six years, and

· Waste disposal charges, which are affected by industry wide step increases in disposal costs.

The overall revenue budget for fees and charges for the 2024-2025 financial year (as of the date of this report) is projected to be $41.7 million, up 6.6% on the current year. This is reflective of the combined effect of price growth, the availability of some new service offerings, and increased demand. As many Council fees are at or below cost recovery, price increases are reflective of an increase in the cost of delivery.

Commercial fees, particularly those of which relate to venue hire, have been maintained consistent with industry benchmarks with moderate increases.

A small number of fees approved in December 2023 have been excluded from this review.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	Recommendation 1 seeks Council approval for the proposed 2024-2025 Fees and Charges, as detailed in Attachment 1 to the report, to be adopted with an effective date of 1 July 2024.
(b) What human rights are affected?	This decision has the potential to impact human rights in relation to: - Recognition and equality before the law, and - Taking part in public life
(c) How are the human rights limited?	The application of fees and charges has potential to disadvantage some members of the community by limiting their ability to access Council services.
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	The proposed fees and charges do not apply to core Council services or public goods. Fees and Charges apply to services and goods which are optional to take up and benefit an individual. Where charges are applied, this is enabled by, and governed by legislative provisions. For services which can be provided by a Local Government only, Council is required to charge not more than cost recovery. For market- based services, customers can utilise alternative providers if desired, and pricing is set so as to ensure there is no adverse impact on market competition. Where genuine hardship or equity considerations exist, there is provision in the fees and charges for discounts and waivers to ensure access to services is made as broadly available as possible, whilst balancing the regulatory pricing requirements noted above, and other social policy objectives such as the user pays principle.
(e) Conclusion	The decision is consistent with human rights.

Attachments and Confidential Background Papers

1	Register of Fees and Charges to apply from 1 July 2024 (under separate cover)
2	Comparison of current 2023-2024 and proposed 2024-2025 Fees and Charges (under separate cover)

Paul Mollenhauer

Treasury Accounting Manager

I concur with the recommendations contained in this report.

Jeffrey Keech

Chief Financial Officer

I concur with the recommendations contained in this report.

Matt Smith

General Manager (Corporate Services)

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

23 May

2024

Doc ID No: A10132766

ITEM: 16.19

SUBJECT: Proposal to make Subordinate Local Law (Amending) Subordinate Local Law 5.1 (Parking) 2024

AUTHOR: Manager, Compliance

DATE: 1 May 2024

Executive Summary

This is a report concerning the amendment of the current Subordinate Local Law No.5.1 (Parking) 2013. The amendment relates to the inclusion of Interim Local Law No.1(Parking) 2024 which expires on 25 July 2024. Interim Local Law No.1 (Parking) 2024 relates to the regulating of off-street parking at 134 Parkland Drive Springfield Central.

Recommendations

A. That Council propose to make Subordinate Local Law (Amending) Subordinate Local Law No. 5.1 (Parking) 2024, as set out in Attachment 3 of the report dated 1 May 2024.

B. That Council approve proceeding to public consultation for the proposed Subordinate Local Law (Amending) Subordinate Local Law No. 5.1 (Parking) 2024, as detailed in Recommendation A.

C. That Council note that a review of the proposed Subordinate Local Law (Amending) Subordinate Local Law No. 5.1 (Parking) 2024 has been undertaken and no anti-competitive provisions have been identified.

D. That, following public consultation, as detailed in Recommendation B, a report be provided to a future Council meeting to progress the proposed Subordinate Local Law (Amending) Subordinate Local Law No. 5.1 (Parking) 2024 to the final stage of the formal local law-making process, in accordance with the Local Government Act 2009 and Council’s Local Law-Making Process Policy.

RELATED PARTIES

There are no known conflicts of interest associated with this recommendation.

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

On the 25 January 2024, Council made the following resolution originating from a Notice of Motion from Councillor Nicole Jonic at the 24 August 2023 Council Ordinary Meeting:

A. That Council propose to make Interim Local Law (Parking) 2024 which would expire on 25 July 2024, without amendments.

B. That Council acknowledge and deem that consultation with all relevant government entities about the overall State interest in proposed Interim Local Law (Parking) 2024 has been conducted and completed in accordance with the requirements of the paragraph 11.2 of the Local Law-Making Policy.

C. That the proposed Interim Local Law (Parking) 2024 does not contain any anti-competitive provisions.

D. That the Interim Local Law (Parking) 2024 be publicly notified in accordance with the requirements of s29B(1)-(4) of the Local Government Act 2009 in accordance with the requirements of the Local Law-Making Policy:

(i) it be published in the gazette;

(ii) it be made available for inspection and purchase;

(iii) it be published on Council’s website;

(iv) it, and a copy of the gazettal notice, be given to the Minister; and

(v) Council’s register of local laws be updated.

The report that went to the 25 January 2024 Council Meeting (Item 14.2) can be found on Council’s website (Council Meeting Agendas) here: https://ipswich.infocouncil.biz/Open/2024/01/CO_20240125_AGN_3460_AT_WEB.htm

An interim local law can only exist for six months with Interim Local Law (Parking) 2024 (Attachment 1) expiring on 25 July 2024. To continue this regulation the existing Subordinate Local Law 5.1 (Parking) 2013 (Attachment 2), Schedule 4 (Off Street regulated parking areas), would need to be updated to include the following:

Schedule 4, after ‘Map O – Rosewood Library (15 Railway Street, Rosewood) -

Insert –

Map P – Springfield Central Community Centre car park (134 Parkland Drive, Springfield Central)

To enable this to occur Council needs to commence the local law-making process (Steps 12.1 to 12.9) as identified in Council’s Local Law-Making Policy (Local Law Making Policy). To effect such a change, a subordinate local law would be required which would bring effect the intended change. In summary the required step are:

Step 12.1 – Council, by resolution, proposes to make the proposed Subordinate Local Law (this report).

Step 12.2 – Public consultation and notification is undertaken for 21 days. (Page on Shape Your Ipswich, notice in local paper, notice on display at 1 Nicholas Street, copy available at concierge, physical copies available on request) Noting that properly made submissions must be in writing as per Step 12.4 of the policy.

Step 12.3 – Anti-competitive provisions (There are no anti-competitive provisions for this amendment).

Step 12.4 – Accept and consider properly made submissions received.

Step 12.5 – by council resolution, decide to make the local law (as advertised or with any changes arising from public consultation)

Step 12.6 – Let the public know that the subordinate local law has been made including a notice in the Gazette.

Step 12.7 – Ensure copies of the subordinate local law are available on Council’s website and available at concierge if requested.

Step 12.8 – Within 14 days of Step 12.5 provide a copy of the Gazette notice and subordinate local law electronically to the Minister.

Step 12.9 – Update Council’s registers for local laws.

Note: State interest checks are not required when making subordinate local laws.

NEXT STEPS

The proposed public consultation period is Friday 7 June to Sunday 30 June 2024 with a report to come back to the July Council Meeting to make Subordinate Local Law (Consolidated) Subordinate Local Law No. 5.1 (Parking) 2024.

Please note that a comprehensive review of all local laws including Subordinate Local Law No.5.1 is to be explored, which may commence in the next 12 months, so there will be opportunity to review this again at that stage.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

policy implications

The amendments mentioned in this report do not change Council’s policy intent with regards to regulating parking. The amendment is the addition of one (1) off-street regulated parking area.

RISK MANAGEMENT IMPLICATIONS

N/A

Financial/RESOURCE IMPLICATIONS

Resourcing, signage etc needs to be considered for any ongoing parking operations (proactive and reactive).

COMMUNITY and OTHER CONSULTATION

Nil

Conclusion

An interim local law can only exist for six months with Interim Local Law (Parking) 2024 expiring on 25 July 2024. The interim local law relates to regulation of parking at 134 Parkland Drive, Springfield Central.

To continue this regulation the existing Subordinate Local Law 5.1 (Parking) 2013, Schedule 4 (Off Street regulated parking areas), would need to be updated. This recommendation is to make Subordinate Local Law (Amending) Subordinate Local Law No. 5.1 (Parking) 2024 and commence public consultation (7-30 June 2024).

Upon completion of the necessary steps pursuant to the Local Government Act 2009 and Council’s Local Law-Making Policy (Local Law Making Policy), a final report is submitted to Council in July for consideration and final adoption.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	Proposal to amend a subordinate local law by adding in an additional off street regulated parking area and commence the local law-making process including public consultation.
(b) What human rights are affected?	Freedom of Movement (section 19) every person lawfully in Queensland has the right to move freely within Queensland, enter, or leave and choose where to live
(c) How are the human rights limited?	Yes the proposed Subordinate Local Law will restrict the time persons are able to park in the area and thus restricting their freedom of movement and ability to remain in the location longer than the time indicated on regulatory signs.
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	The limitations is to allow proportionate access to the available parking for all persons by enforcing a timed limitation on the length of stay. It doesn't prohibit parking in the area. The proposed Subordinate Local Law is being considered due to a request from the community. Parking in the area was occupied all day with long term parking preventing mobility impaired persons from accessing the services at the YMCA community centre and limiting their human rights to participate in public life. The proposed Subordinate Local Law will allow equitable access to the available free parking spaces.
(e) Conclusion	The decision is consistent with human rights.

Attachments and Confidential Background Papers

1.	Interim Local Law (Parking) 2024 ⇩
2.	Existing Subordinate Local Law 5.1 (Parking) 2013 ⇩
3.	Proposed Subordinate Local Law (Amending) Subordinate Local Law 5.1 (Parking) 2024 ⇩

Alisha Connaughton

Manager, Compliance

I concur with the recommendations contained in this report.

Brett Davey

General Manager (Planning and Regulatory Services)

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

23 May

2024

Doc ID No: A10152279

ITEM: 16.20

SUBJECT: Waste and Circular Economy Transformation Policy Directive Update

AUTHOR: General Manager (Planning and Regulatory Services)

DATE: 8 May 2024

Executive Summary

This is an update report on the continuing implementation of the Ipswich City Council Waste and Circular Economy Transformation Policy Directive following the review of the Directive as presented to the Ordinary Council Meeting of 25 January 2024.

As outlined in the attachment to this report, a significant body of work continues to implement actions against the ten (10) principles of the Directive.

Recommendation/s

A. That the report be received and noted.

RELATED PARTIES

There are many related parties associated with this report including other levels of government, business and industry associated with the waste and circular economy industry.

As this is a report recommending that the report be received and noted, there are not considered to be any conflicts that require declaration.

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

On 3 December 2020, Council resolved to adopt the ‘Waste and Circular Economy Transformation Policy Directive’ (the Directive) which prioritises the protection of the health and wellbeing of our community and environment, the liveability of our city, and the future vibrancy of our economy. The Directive is intended to provide a vision for Council reflecting Council’s many interests on behalf of the community in respect to the area of waste and circular economy.

Council officers have been implementing a variety of elements of the directive, including a focus on the Implementation Plan. An attachment to this report outlines the core focus for the last six (6) months. It should be noted that the most significant focus has been placed on policy development and public consultation for the new draft Ipswich Planning Scheme as well as responding to emergent issues in the industry and community.

Emergent matters

In the last six (6) months there have been a range of emergent items to address related to the Directive, including:

· Completion of the review of the Waste and Circular Economy Transformation Policy Directive of January 2024

· Finalisation of landfill appeals, including the finalisation of conditions of approval for the Austin BMI project;

· Continuation of work on the draft Ipswich Planning Scheme (Ipswich Plan 2024);

· Implementation of the Resource Recovery Strategy and Resource Recovery Infrastructure Plan;

· Formal receipt of a community petition on waste matters, and formal distribution of the petition to relevant MPs and the Queensland Government; and

· The Department of Environment, Science and Innovation (DESI) has commenced -Community urged to have its say on standards for composting facilities - Ministerial Media Statements

In addition to the above, it is particularly worth noting that the Queensland Government’s Department of Environment, Science and Innovation Odour Abatement Taskforce (OAT) has now recorded more than 28,370 complaints. This has increased by more than 2,300 complaints since the beginning of November. A total of 8,398 reports were received in 2023 – being the biggest year to date in respect to OAT complaint numbers.

Key matters

Waste and Recycling Industry Association of Queensland (WRIQ) Memorandum of Understanding (MOU)

The leadership changeover of WRIQ has taken effect with Allison Price taking over as Chief Executive Officer from former Chief Executive Officer Dr Georgina Davis. A meet and greet between CEO Price, ICC CEO Sonia Cooper, Brett Davey (General Manager, Planning and Regulatory Services) and Kaye Cavanagh (General Manager, Environment and Sustainability) occurred on 16 January 2024. Discussions with WRIQ to progress elements of the Directive and the MOU are required, including engagement with the new Council.

Landfill appeals and Call-In Outcome

It is worth noting that this report also follows the recent decisions by the Planning and Environment Court on a range of substantial matters for the Council and the community including:

· Wanless (Judicial Review and Ministerial Call In);

· Cleanaway;

· Austin BMI; and

· Lantrak Property Holdings.

The result of these matters can be summarised as follows:

Matter	Outcome	Further Appeal Options
Wanless (Judicial Review and Ministerial Call In)	The Planning and Environment Court found that there was no issue with the proposed call in of the development proposal. This determination allowed the Deputy Premier and Minister for Local Government and Planning to decide the ministerial call in. The outcome of this call in was the approval of the development application in part (excluding the landfill components of the application).	There are no further appeal options for a decided ministerial call-in.
Cleanaway	The Planning and Environment Court found that the proposed development could not be supported, and was refused in full.	Appeal Periods have expired
Austin BMI	The Planning and Environment Court found that the proposal, including amendments undertaken during the progression of the appeal, be approved in full. Conditions have been finalised and work is underway on how the applicant will comply with these conditions in consideration of the undertaking of the development.
Lantrak Property Holdings	The Planning and Environment Court found that the proposed development could not be supported, and was refused in full.

Compliance Action

Ipswich City Council has taken waste company NuGrow to the Planning and Environment Court over alleged non-compliance with its planning approvals.

It relates to development undertaken on land at Lot 3, Unnamed Road, Swanbank, specifically activities designated as landfill, expanded composting, composting manufacturing unenclosed, operational work (earthworks) and building work.

The action alleges various contraventions of the Planning Act and seeks that the court make interim enforcement orders to compel NuGrow to comply with their approvals and rectify any alleged unlawful works.

This is a separate matter to a current case before the Planning and Environment Court in which NuGrow had appealed a decision made by Council in 2022. As this is an ongoing legal matter, commentary on the particulars of the case are limited however this matter is progressing with an objective of a trial set down for 27 May 2024.

Resource Recovery Strategy and Resource Recovery Infrastructure Plan

Work is continuing on the implementation of Council’s Resource Recovery Strategy and the Resource Recovery Infrastructure Plan to manage waste for our community.

Significant work is also continuing on the Sub-Regional Alliance Material Recovery Facility to be jointly delivered with partner Councils, being Logan City Council and Redland City Council.

Regulatory Review

Further analysis and submissions are required on the latest consultation led by the Department of Environment, Science and Innovation on the regulatory review. The proposed changes are the result of the commitments made by the honourable Minister Linard at a ‘Stop the Stink’ community meeting of September 2023 (Community urged to have its say on standards for composting facilities - Ministerial Media Statements). Council officers will review and prepare a submission addressing the issues identified.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Not Applicable

policy implications

There are no risk management implications associated with this report which is for receiving and noting.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report which is for receiving and noting.

Financial/RESOURCE IMPLICATIONS

There are no resource and financial implications associated with this report which is for receiving and noting.

COMMUNITY and OTHER CONSULTATION

Not applicable for this report.

Conclusion

A significant body of work continues on the implementation of the Directive and regular updates will continue to be reported to the Council.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

Recommendation A states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers

1.	Waste and Circular Economy Transformation Policy Directive Quarterly Update to Council - May 2024 ⇩

Brett Davey

General Manager (Planning and Regulatory Services)

I concur with the recommendations contained in this report.

Sonia Cooper

Chief Executive Officer

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

23 May

2024

Doc ID No: A10165904

ITEM: 16.21

SUBJECT: 544/2024/PDAEIO Municipal Infrastructure Works Early Accrual Offset – Barrams Road (Transport, Water and Sewer)

AUTHOR: Senior Development Engineer

DATE: 13 May 2024

Executive Summary

This is a report seeking to approve the offset of project costs associated with the construction of a road in the Ripley Valley Priority Development Area against levied infrastructure charges associated with development in proximity of the road project.

The project in question is the construction of Barrams Road from South Ripley to Cumner Road White Rock which has since been named Lucas Drive.

Recommendation/s

That an early accrual offset of $7,654,045.77 be approved.

RELATED PARTIES

· AW Bidco 6 Pty Ltd (Developer)

· ASC Consulting (The applicant) – The primary contact has been, Mr Adrian Sains adrian@acsconsult.com.au

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

When developers deliver identified trunk infrastructure as part of development approvals, the trunk infrastructure is eligible for offset against the infrastructure charges that would ordinarily be levied for the proposal.

This process involves a complex process to ensure that the design of the infrastructure in question is meeting the desired standards for the infrastructure, and that the infrastructure is delivered in accordance with specified standards.

Upon completion of the infrastructure, the developer can claim the offsets, therefore reducing the amount of levied infrastructure charges paid by the development over time.

This process is ordinarily managed under existing delegations and sub delegations; however, business processes were adopted in 2019 requiring that decision making thresholds considering the value of the project be implemented as follows:

· Up to and including $500,000.00 – Manager, Engineering, Health & Environment;

· Up to and including $2,000,000.00 – General Manager, Planning & Regulatory Services;

· Up to and including $5,000,000.00 – The CEO, Ipswich City Council; and

· Greater than $5,000,000.00 – Council.

It is critical to note that this is not the expenditure of money, nor is it the authorisation of this money to be expended by the developer. This investment has already been made by the developer, the works approved by Council and the value of the claim approved by EDQ. This recommendation is focussed on its recognition as a credit for future development.

Approval history

Council has issued a Compliance Endorsement (8335/2022/PDAEE – plan extracts shown below) in November 2022 for the for the design of Barrams Road followed by a Preconstruction Acknowledgment in January 2023 for construction. Barrams Road is creditable trunk infrastructure under the Ripley Valley PDA Development Charges and Offset Plan (DCOP) and the Developer, AW Bidco 6 Pty Ltd are entitled to make this claim for trunk infrastructure delivered under conditions of their approval.

On 13 February 2024 Council approved a Provisional Offset amount of $12,740,663.

The purpose of this report is to seek authorisation for the granting of Early Actual Offsets by Council for the value of the works that have been delivered and assessed.

Locality Plan

Plan Extract From 8335/2022/PDAEE

Barrams Road Extension

Offset Approval Methodology

Following submission of a request from the developer, the Early Accrual offset was referred to Economic Development Queensland (EDQ) for review and endorsement on 30.01.2024.

On the 15.03.2024 EDQ provided to Council endorsement of the Early Accrual offset Infrastructure Offset Assessment by EDQ. A summary of EDQ’s assessment of the Early Accrual Offset for provision of Municipal Charges (Transport, Water, Sewer) is as follows:

Applicant Claim - $8,118,905.10 (July 2023 dollars)

EDQ’s endorsed Early Accrual Offset - $7,654,045.77 (July 2023 dollars) (including 2% Administration Fee payable to EDQ)

Infrastructure identified within the DCOP that forms part of this Early Accrual offset claim is identified within table 1.

Table 1. EDQ Assessment of Applicant’s Claim

Offset Type	DCOP ID	Offset Description	Applicant’s Claim (July 2023 dollars)	EDQ Endorsed Early Accrual Offset (July 2023 dollars)
Municipal Charge	R029	Road - Trunk Connector	$507,739.63	$331,180.53
Municipal Charge	R051A	Road - Urban Arterial	$5,520,912.02	$4,853,029.66
Municipal Charge	R051B Land and Earthworks	Road - Urban Arterial	$1,507,945.69	$1,769,945.33
Municipal Charge	R051B Construction	Road - Urban Arterial	$0.00	$0.00
Municipal Charge	RC035	Culvert	$2,327,265.79	$2,386,579.17
Municipal Charge	RC036	Culvert	$1,904,126.56	$1,935,463.66
Municipal Charge	RI026A	Intersection - Signalised	$321,928.43	$337,865.77
Municipal Charge	RI030A	Intersection - Priority Controlled	$415,219.75	$415,912.19
Municipal Charge	RI030B	Intersection - Signalised	$614,778.94	$697,747.64
Municipal Charge	WM109	Water Main	$311,952.73	$269,569.08
Municipal Charge	WM117	Water Main	$220,631.49	$200,906.33
Municipal Charge	WM118	Water Main	$172,713.18	$162,155.52
Catalyst Funding			($5,910,000.00)	($5,910,000.00)
Subtotal			$7,915,214.22	$7,450,354.88
Municipal Charge	GM074	Gravity Main	$203,690.89	$203,690.89
Total			$8,118,905.10	$7,654,045.77

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Economic Development Act 2012

Development Charges and Offset Plan (DCOP

Adopted Infrastructure Charges Resolution

Local Government Infrastructure Plan

policy implications

Not applicable

RISK MANAGEMENT IMPLICATIONS

Council has an obligation to process these types of transactions in accordance with the Economic Development Act 2012, Development Charges and Offset Plan (DCOP) and the underlying delegation which details the operating arrangements for Council performing development assessment functions within the PDA. Failure to determine these amounts will also require the payment of additional levied infrastructure charges for future stages of the development, meaning that the developer will need to invest additional capital to finalise upcoming charges, and then Council may be in a position of having to refund the paid charges to account for the construction of this asset.

Financial/RESOURCE IMPLICATIONS

There are no direct financial or resource implications of this decision.

COMMUNITY and OTHER CONSULTATION

Not applicable

Conclusion

That Council has determined that provisional infrastructure credits of up to $7,654,045.77 will be assigned to AW Bidco 6 Pty Ltd for use in offsetting levied infrastructure charges in future stages of development.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
NON-DISCRETIONARY DECISION
The Recommendation states that an early accrual offset of $7,654,045.77 be approved. Council has no ability to act differently/make a different decision because ofEconomic Development Act 2012 which requires Council to provide infrastructure credits for trunk infrastructure. Therefore, while the proposal itself (completed construction of a road and associated works) may not be compatible with some human rights Council’s decision will not be unlawful under the Human Rights Act 2019.

Shane Mossley

Senior Development Engineer

I concur with the recommendations contained in this report.

Shahadat Hossain

Manager, Engineering, Health and Environment

I concur with the recommendations contained in this report.

Brett Davey

General Manager (Planning and Regulatory Services)

“Together, we proudly enhance the quality of life for our community”

Year	LDMG Chairperson	Deputy LDMG Chairperson
2024 -	Cr Andrew Antoniolli	Cr David Cullen
2020 - 2024	Mayor Teresa Harding	Cr Kate Kunzelmann Cr Russell Milligan
2018 - 2020	Interim Administrator – Greg Chemello	CEO David Farmer
2017 - 2018	Mayor Andrew Antoniolli	Cr Cheryl Bromage
2011 - 2017	Mayor Paul Pisasale	Cr Cheryl Bromage

1.	Petition Application - Goodna Aquatic Centre ⇩
2.	Petition from Change.org - Goodna Aquatic Centre ⇩

1.	RMPC Part 2 Supplementary Conditions of Contract FY2024-2025 and FY2025-2026 (under separate cover)

	CONFIDENTIAL
2.	RMPC Part 1 Conditional Agreement FY2024-2025 and FY2025-2026 (under separate cover)

1.	February 2024 Monthly Financial Performance Report ⇩
2.	March 2024 Monthly Financial Performance Report ⇩

1.	Annual Financial Statements 2022-2023 - Ipswich Arts Foundation Trust ⇩
2.	Annual Financial Statements 2021-2022 - Cherish the Environment Foundation Limited ⇩
3.	Annual Consolidated Financial Statements 2022-2023 - Ipswich City Enterprises Pty Ltd ⇩
4.	Annual Financial Statements 2022-2023 - Ipswich City Enterprises Investments Pty Ltd ⇩