|
Council Meeting Agenda |
15 February 2024 |
This matter has been determined to be of a significant nature and approval has been given to refer this report to the Council as a supplementary item.
ITEM: 16.2
SUBJECT: CEO Organisational Performance Report for January 2024
AUTHOR: Chief Executive Officer
DATE: 1 February 2024
This is a monthly report by the Chief Executive Officer focusing on a summary of organisational performance in the areas of workplace health and safety, progress in the delivery of Council’s Corporate and Operational Plans, our people and culture, financial management, capital program delivery, flood recovery, external funding, significant risks and legal matters. This report is for the month of January 2024. The report for this period highlights current significant matters and progress on key performance indicators.
That the Chief Executive Officer Organisational Performance Report for the month of January 2024 be received and the contents noted.
1. Current Significant Matters
Ipswich
Plan 2024 proceeds to final review
Following many months of work and
engagement with the community Council resolution was achieved in January 2024
to send the revised draft Ipswich Plan 2024 for final State Government review
and approval. The proposed new planning scheme, including the adopted changes
made following community consultation, has been forwarded to the Minister for
Housing, Local Government and Planning for final review.
Large Item Kerbside Collection
Ipswich City Council and Ipswich
Waste Services have partnered with the Handel Group to provide our On-Demand
Large Item Kerbside Collection service. FLEXiSKiP is a heavy duty,
2 cubic metre skip bag, big enough to fit mattresses, washing machines, bikes
and other large items.
Ipswich waste directive review complete
A review of Ipswich City Council’s flagship Waste and Circular Economy Transformation Policy Directive has found significant progress has been made since its inception in 2020 and proposes new actions to continue to fight odour issues being faced by the Ipswich community.
2. Workplace Health and Safety
The LTIFR rate equates to lost time injuries every six months. The State Average is the average of LTIFR across the 62 local councils within the Local Government Association
Queensland (LGAQ) scheme. The Ipswich City Council (ICC) rate is significantly less than the State average.
The physical and psycho-social safety and wellbeing of the workforce continues to be the CEO and the organisation’s first and foremost priority.
The LTSR rate equates to the number of days lost for each LTI. The State Average is the average of LTSR across the 62 local councils within the LGAQ scheme.
The Injury Incident Rate (IIR) is a new reporting indicator for Council as of June 2023. The IIR rate is the number of injury incidents per 100 workers. The State Average is the average of IIR across the 62 local councils within the LGAQ scheme.
3. Update on
Corporate/Operational Plans
The Quarterly Performance Report for October - December 2023 (Quarter 2 period) on the 2023-2024 Operational Plan will be presented to the 15 February 2024 Council meeting.
The Annual Plan and the last quarterly report are available on council’s website:
https://www.ipswich.qld.gov.au/about_council/media/corporate_publications/annual-plan
4. Major Key Performance Indicators
People and Culture
The total workforce for the council organisation was 1559 ‘head count’ as at January 2024.
Staff turnover rate was at 12.17% in the month of January 2024, slightly lower than last month.
Finance
Due to the earlier timing of the February 2024 council meeting and the continued transition to Oracle Fusion, the financial results for January 2024 will be presented at the next Council Ordinary meeting.
Capital Delivery Program 2023-2024
The month of January resulted in a quieter than forecast month, and this was due predominantly to the significant rain experienced across the LGA. While no projects were significantly affected by the rain, crews were not able to complete productivity objectives, resulting in the delay in works.
The delays experienced are not expected to have any detrimental effect of the full financial year result.
5. Risk and Compliance Update
Council’s corporate risk register is reviewed every two months at the Executive Leadership Team (ELT) Risk Committee meeting, Council’s corporate risk register will be reviewed at the ELT Risk Committee meeting held on 13 February 2024, with amendments agreed to, areas of responsibility, key mitigations, action plans and milestone progress.
Council’s corporate risk register and risk trends in these risks are reported through Council’s Audit and Risk Management Committee (ARMC) which is held every quarter. The corporate risk register and risk trends in these risks are also circulated to all Councillors on a quarterly basis.
Council continues to seek to actively manage and mitigate its corporate risks.
Legal Matters
An overview of all current active court proceedings and all significant legal
matters that are not the subject of court proceedings is provided in a
confidential attachment to this report.
Matters that are not the subject of court proceedings will be considered significant where:
• they concern subject matter of significant public interest/concern; and/or
• where their outcome may present significant financial value/impact for Council; and/or
• where their outcome may set an important precedent for Council.
Generally significant non-court matters will only be reported where they are the subject of dispute and management of that dispute is being administered by Legal Services (as opposed to where Legal Services’ involvement is ad-hoc or limited to the provision of internal advice), or where they concern a significant project for Council. The detail reported in respect of each matter listed has been provided with privacy, confidentiality, and legal professional privilege (and the requirement to maintain same) in mind.
6. Current Consultation Matters
The following community engagement projects are included on Shape your Ipswich (SYI), the digital engagement platform that uses a range of techniques to connect with the community and promote consultation events https://shapeyouripswich.com.au/
The community engagement report prepared at the end of each consultation will include complete engagement information, including from non-SYI sources such as pop-up clinics.
Description of metrics used:
· Contributors – the unique number of visitors who have left feedback or contributions - a contributor who makes more than one contribution is only counted once.
· Visitors – a single visitor may make more than one visit to the site, but is only counted once. IP addresses are used to determine unique Visitors.
Engagement projects open on Shape Your Ipswich (January 2024):
|
Project Name |
Project Lead (Council Department) |
Purpose of engagement |
|
Aboriginal and Torres Strait Islander Community Engagement Guide |
Environment and Sustainability Department and Asset and Infrastructure Services Department |
Consultation on the draft Aboriginal and Torres Strait Islander Community Engagement Guide. Project opened on 12 December 2023 – for Native Title Party and opened for general public on 18 December 2023
SYI statistics as at 31 January 2024: · 21 SYI contributors · 392 SYI visitors |
|
Ripley Road and Fischer Road Upgrade |
Asset and Infrastructure Services Department |
Focused on sharing information with the community with the opportunity for feedback on the proposed upgrade of Ripley Road and Fischer Road changes. Project opened on 23 January 2024.
SYI statistics as at 31 January 2024: · 8 SYI contributors · 509 SYI visitors |
|
Ipswich Youth Advisory Committee (IYAC) |
Community, Cultural and Economic Development Department |
The communications and engagement ‘hub’ for IYAC members. This page is continually updated with updates on projects that IYAC members can been involved in. Project opened on 22 January 2024.
SYI statistics as at 31 January 2024: · 0 SYI contributors · 13 SYI visitors |
|
Heart Check: the facts about the Nicholas Street Precinct development (Information page) |
Community, Cultural and Economic Development Department |
Informing the community on the history and current state of the Nicholas Street Precinct development. Project opened on 24 November 2023. SYI statistics as at 31 January 2024: · 0 SYI contributors (information page only) · 409 SYI visitors |
|
Waste Odours in Ipswich (Information page) |
Environment and Sustainability Department and Planning and Regulatory Services Department |
Informing the community on waste odours impacting Ipswich residents. Project opened on 14 September 2023.
SYI statistics as at 31 January 2024: · 0 SYI contributors (information page only) · 680 SYI visitors |
|
E-scooters in Ipswich |
Asset and Infrastructure Services Department |
Seeking feedback on the Beam e-scooter pilot scheme (2nd phase commenced 4 July 2023). Page has been updated to include extension to July 2024. Project opened on 22 September 2020 and 2nd phase on 4 July 2023.
SYI statistics as at 31 January 2024: · 30 SYI contributors (second phase) · 396 SYI contributors (total project) · 6,767 SYI visitors |
|
Character Place Nomination |
Planning and Regulatory Services Department |
To seek nominations from the community on historical character places as part of the Planning Scheme. Project opened on 27 February 2023.
SYI statistics as at 31 January 2024: · 5 SYI contributors (second phase) · 435 SYI visitors |
|
Creative Industries (main page) |
Community, Cultural and Economic Development Department |
Engagement on creative industries programs under the Arts and Cultural Strategy. Main project page Creative Industries opened on 14 April 2023.
January 2024 subpages currently open and SYI statistics as at 31 January 2024: · ARTiculate – 9 Workshops opened for 2024 – subpage project opened 18 January 2024 o All participants register through Humanitix · 2024 Regional Arts Development Fund – subpage project opened 15 January 2024 o All applications are made via Smarty Grants · Framing our city’s artistic legacy – subpage project 10 August 2023 for submit ideas question o 0 SYI contributors for submit ideas
SYI statistics as at 31 January 2024 for Ipswich Central main page: · 111 SYI contributors · 10,011 SYI visitors |
|
(main page) |
Community, Cultural and Economic Development Department |
Ipswich Central Revitalisation projects, communications, information sharing and public events. Main project page Ipswich Central opened on 28 November 2019.
January 2024 subpages currently open and SYI statistics as at 31 January 2024: · Developing the Cultural Heart – subpage project opened 4 December 2023 to 29 January 2024 o 49 SYI contributors · Light up Ipswich Central - subpage project opened 21 August 2023 o 2 SYI contributors · Creating Places for People not cars – subpage project opened 31 March 2023 o 35 SYI contributors · Out and About (event page) – subpage project opened 1 April 2022 o 5 SYI contributors (21 events submitted) · Green Walkable Streets – Have you seen the new scramble crossing? – subpage project opened 29 November 2022 o 1 SYI contributor
SYI statistics as at 31 January 2024 for Ipswich Central main page: · 21,439 SYI visitors |
|
Community Panel |
Community, Cultural and Economic Development Department |
Council’s community engagement program for future-focussed policy, strategy, projects and plans. Project opened 20 December 2021.
SYI statistics as at 31 January 2024: · 189 SYI contributors · 25,387 SYI visitors |
|
Community Panel – closed member page |
Community, Cultural and Economic Development Department |
The communications and engagement ‘hub’ for the community panel. This page is continually updated with updates on projects the panel has been involved in. Project opened 20 December 2021)
SYI statistics as at 31 January 2024: · 72 SYI contributors · 372 SYI visitors |
|
The Ipswich Heritage Network Group – closed member page |
Planning and Regulatory Services Department |
Closed page for information sharing and discussion on our city’s heritage, history and conservation. Project opened 29 July 2022.
SYI statistics as at 31 January 2024: · 6 SYI contributors · 22 SYI visitors |
|
Habitat Gardens Partnership – closed member page |
Environment and Sustainability Department
|
Platform for urban property owners to share their thoughts, ideas, successes, learnings and conservation aspirations. Project opened 11 November 2019.
SYI statistics as at 31 January 2024: · 4 SYI contributors · 17 SYI visitors |
Engagement projects (new) that may open in the month of
February 2024:
|
Project Name |
Project Lead (Council Department) |
Purpose of engagement |
|
Critical and Enabling Infrastructure |
Community, Cultural and Economic Development Department |
(Information only page) Information on the funding of the 3 major roads in Ipswich. |
Engagement project updates January 2024 – closing the loop:
|
Project Name |
Project Lead (Council Department) |
Purpose of engagement |
|
Ipswich Central (main page) |
Community, Cultural and Economic Development Department |
Developing Cultural Heart engagement subpage opened on 4 December 2023 and closed 29 January 2024 SYI statistics as at 31 January 2024: · 49 SYI contributors for Cultural Heart subpage · 21,439 SYI visitors for Ipswich Central main page |
|
Indigenous Soldiers Remembrance and Healing Project (main page) |
Asset and Infrastructure Services Department |
Queens Park Ceremonial, Healing and Remembrance Place engagement subpage opened on 26 May 2023 and closed 10 June 2023. Project updated on 15 January 2024: · Engagement feedback shared · Release of concept design SYI statistics as at 31 January 2024: · 18 SYI contributors · 478 SYI visitors for Indigenous Soldiers Remembrance and Healing Project (main page) |
|
Resource Recovery Infrastructure |
Environment and Sustainability Department and Planning and Regulatory Services Department |
Project updated on 22 January 2024: · Riverview Recycling and Refuse Centre upgrades changes and schedule. SYI statistics as at 31 January 2024: · 32 SYI contributors · 384 SYI visitors |
|
Limestone Park – What is happening? |
Asset and Infrastructure Services Department |
Project updated on 19 January 2024: · Engagement feedback shared to community SYI statistics as at 31 January 2024: · 216 SYI contributors · 990 SYI visitors |
|
Asset and Infrastructure Services Department |
Project updated on 18 January 2024: · Project funding received SYI statistics as at 31 January 2024: · 31 SYI contributors · 898 SYI visitors |
|
|
Asset and Infrastructure Services Department |
Project updated on 18 January 2024: · Project funding received SYI statistics as at 31 January 2024: · 130 SYI contributors · 1,814 SYI visitors |
7. External Funding
Council utilises grant funding from various external sources, primarily Federal and State Government, to assist with the delivery of many projects and services across the organisation. These include operational programs from community development, libraries and sports, through to capital funding to assist with infrastructure projects delivery.
The below information summarises information related to:
· external funding revenue received by Council;
· any funding decisions received during the month of January 2024
· applications that have been submitted and are awaiting a decision;
· applications being prepared for submission to a funding body; and
· the grant opportunities suitable for local governments to apply.
Council’s External Funding Team works closely with our Capital Program Delivery Branch and other key stakeholders within council to identify opportunities and the management of successful applications between council and the funding body.
Grant Revenue as at 31 January 2024
|
Funding Type |
Total number of Grant projects |
Total External Funding Received |
Total Cost of Grant funded project/s (inc. Council & other Contributions) |
|
State Government |
49 |
$21,284,763 |
$39,989,278 |
|
Federal Government |
17 |
$16,134,784 |
$28,034,095 |
|
Other |
4 |
$571,924 |
$1,553,349 |
|
Total |
70 |
$37,991,471 |
$69,576,722 |
Grant Decisions received in January 2024
|
Grant Program |
Successful/ Unsuccessful |
Total Grant Funding |
Total Project |
|
School Transport Infrastructure Program (STIP)- Department of Transport and Main Roads |
Westside Christian College – Bellevue Rd Footpath |
$189,000 |
$378,000 |
|
School Transport Infrastructure Program (STIP) - Department of Transport and Main Roads |
Redbank Plains State School – Wandera Ct Footpath |
$59,400 |
$119,000 |
Grant Applications submitted and awaiting outcome
|
Grant Program / Funding Body |
Requested Grant Amount |
Total Est. Project Cost |
Project Submitted in Application |
|
Minor Infrastructure and Inclusive Facilities Fund – Round 2 |
$178,227 |
$222,784 |
Tivoli Lighting |
|
Minor Infrastructure and Inclusive Facilities Fund – Round 2 |
$84,995 |
$106,243 |
Kippen Park Lighting |
|
SEQ Liveability Fund - EOI |
$7,272,000 |
$9,272,000 |
Tivoli Sports Complex Sports Facilities Development |
|
SEQ Liveability Fund - EOI |
$7,272,000 |
$9,272,000 |
Redbank Plains Recreation Reserve Sports Facilities Development |
|
Bridges Renewal Program |
$500,000 |
$8,185,876 |
Purga School Road Bridge |
|
Heavy Vehicle Safety and Productivity Program |
$3,904,203 |
$4,880,254 |
Purga School Road |
|
Queensland Risk and Resilience Reduction Fund (QRRRF) |
$100,000 |
$100,000 |
LDCC Scoping and Capability Enhancement |
|
Queensland Risk and Resilience Reduction Fund (QRRRF) |
$300,000 |
$300,000 |
Community Resilience |
Unsubmitted Applications Currently in Progress
These applications have been internally identified and endorsed that are currently in development as at end of January 2023, pending submission. Requested funding and total project costs will be advised in future reports.
|
Grant Program |
Proposed Project |
Application/schedule due |
|
SEQ Liveability Fund – Detailed Application |
Tivoli Sports Complex Sports Facilities Development |
12 April 2024 |
|
SEQ Liveability Fund – Detailed Application |
Redbank Plains Recreation Reserve Sports Facilities Development |
12 April 2024 |
|
Active Women and Girls |
Fit and Fierce Program |
6 March 2024 |
Grant Opportunities Communicated to the Organisation
The programs are communicated to council by the funding body or identified by council’s External Funding team. This information is shared across stakeholders in council for consideration.
|
Grant Program |
Funding Entity (Fed/State/Other) |
Total grant pool* |
Closing Date |
|
Celebrating Reconciliation Grant |
Queensland Government |
Not Available |
22 January 2024 |
|
Community Energy Upgrades Fund |
Department of Industry, Science and Resources |
$100 Million (over two rounds) |
30 April 2024 |
|
Saving Native Species Grants |
Department of Climate Change, Energy, the Environment and Water |
$20 Million |
21 February 2024 |
|
Active Women and Girls Funding Program |
Queensland Government |
$15 Million |
6 March 2024 |
|
Queensland Feral Pest Initiative |
Queensland Government |
$27 Million (Over 6 years) |
29 February 2024 |
*The total grant pool is subject to the program guidelines, and council may only be eligible for some rounds or certain smaller pools of funding.
8. Council Flood Recovery Coordination
Council is currently working with the Queensland Reconstruction Authority (QRA) and other Departments regarding the costs associated with the February and May 2022 flooding and significant rain events.
The following tables provide an overview of the current status of claims:
9. Council Resolutions
Number of resolutions finalised since last report (18 January 2024): 29
Number of resolutions in progress as of 8 February 2024: 108
HUMAN RIGHTS IMPLICATIONS
|
HUMAN RIGHTS IMPACTS |
|
RECEIVE AND NOTE REPORT |
|
The recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights. |
Attachments and Confidential Background Papers
|
1. |
Action Report as at 8 February 2024 ⇩ |
|
|
|
|
|
CONFIDENTIAL |
|
2. |
2024-01 Legal Services Confidential Attachment for CEO Organisation Performance Report for January 2024 |
