Agenda of Council Ordinary Meeting - Thursday, 7 December 2023

Council

Meeting Agenda

7 December

2023

Unconfirmed Minutes of Council Ordinary Meeting

23 November 2023

Held in the Council Chambers, Administration Building

1 Nicholas Street, Ipswich

The meeting commenced at 1.00 pm

ATTENDANCE AT COMMENCEMENT	Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Sheila Ireland, Paul Tully, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Deputy Mayor Russell Milligan and Nicole Jonic
WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY	Councillor Kate Kunzelmann
OPENING PRAYER	Pastor John Meadth – Vision Christian Family
APOLOGIES	Nil

Leave of Absence

Moved by Councillor Kate Kunzelmann:

Seconded by Mayor Teresa Harding:

That a leave of absence be granted for Councillor Kate Kunzelmann for the Council Ordinary Meeting scheduled for 7 December 2023.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Milligan

Jonic

Councillor Kate Kunzelmann did not take part in the vote on this matter.

The motion was put and carried.

5. Condolences

Nil

6. tRIBUTES

Nil

7. PresentATion OF Petitions

7.1

Petition - Ipswich Pool Entry Price Rises for Pensioners

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the petition be received and referred to the appropriate council department for investigation and a report back to the relevant committee.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

8. PresentATions and Deputations	Nil
9. Public Participation	Nil

10. Matters of Public Interest

Nil

11. Declarations of Interest in matters on the agenda

COUNCILLOR ANDREW FECHNER

In accordance with section 150EQ of the Local Government Act 2009, Councillor Andrew Fechner informed the meeting that he has a declarable conflict of interest in Item 15.6 titled Report of Ipswich Central Redevelopment Committee.

The nature of the interest is that Councillor Fechner stands to gain a benefit or suffer a loss due to his business interest in both A1A Events Pty Ltd and Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street, Ipswich.

Councillor Andrew Fechner came to the conclusion that because of the nature of the conflict, he will exclude himself from the meeting while this matter is debated and the vote taken.

COUNCILLOR JACOB MADSON

In accordance with section 150EQ of the Local Government Act 2009, Councillor Jacob Madsen informed the meeting that he has a declarable conflict of interest in Item 15.6 titled Report of Ipswich Central Redevelopment Committee.

The nature of the interest is that Councillor Madsen was a former member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment works that Council is undergoing.

Councillor Jacob Madsen came to the conclusion that because of the nature of the conflict, he will exclude himself from the meeting while this matter is debated and the vote taken.

12. Confirmation of Minutes

12.1

Confirmation of Minutes of Ordinary Meeting

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Russell Milligan:

That the Minutes of the Ordinary Meeting held on 26 October 2023 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

12.2

Confirmation of Minutes of Special Meeting

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Russell Milligan:

That the Minutes of the Special Meeting held on 9 November 2023 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

13. mayoral Minute

Nil

14. Business Outstanding – INCLUDING CONDUCT MATTERS AND Matters Lying on the Table to be Dealt With

14.1

Response to Notice of Motion for Foster Dog Fee Exemption

Moved by Councillor Marnie Doyle:

Seconded by Deputy Mayor Russell Milligan:

A. That Council resolve to determine Foster Dogs as a class of dog, that do not require registration fees to be paid, as allowed for in the Ipswich City Council Register of Fees and Charges 2023-2024, Animal Management Fee Policy, Section 1.2 Dog Registration Fee Exemption and Section 5.8 Other Dogs Exempt by Council.

B. That Council resolve Animal Welfare or Foster Organisations will be determined by proof of status as a bona fide charitable or not-for-profit organisation or acceptance by the General Manager (Planning and Regulatory Services) or relevant Branch Manager or Section Manager that the organisation is a bona fide charitable Animal Welfare Organisation.

C. That the Manager, Compliance implements a Foster Carer Permit in the Ipswich City Council Register of Fees and Charges for 2024-2025, for Foster Carers who may exceed the permitted number of animals (dogs and cats) for their property’s land size.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15. Reception and Consideration of Committee Reports

15.1

Report of Growth Infrastructure and Waste Committee No. 2023(10) of 9 November 2023

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That Council adopt the report of the Growth Infrastructure and Waste Committee No. 2023(10) of 9 November 2023.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Growth, Infrastructure and Waste Committee No. 2023(10) of 9 November 2023, as listed below, as resolutions of Council:

Growth Infrastructure and Waste Committee – ITEM 1

Response to Notice of Motion - Hotel and Short-term Accommodation (non-residential) Action Plan

A. That the Hotel and Short-term Accommodation Action Plan be received and noted.

B. That Council proceed with developing an Investment Prospectus.

C. That Council develop an infrastructure charges and permit fee reduction or waiver policy for hotel and short-term accommodation development.

D. That the word non-residential be removed throughout the officer’s report.

E. That in the fourth paragraph on page nine of the officer’s report reference to 20 hotel providers be changed to 20 short-term accommodation providers.

Growth Infrastructure and Waste Committee – ITEM 2

Response to Notice of Motion - Heritage Trails and QR Code Options

A. That the report on Heritage Trails and QR Code Options be received and the contents noted.

B. That resourcing for the curation and expansion of digital heritage trails be considered as a part of future budget preparation for the 2024-2025 budget.

Growth Infrastructure and Waste Committee – ITEM 3

Confirmation of Minutes of the Growth Infrastructure and Waste Committee No. 2023(09) of 12 October 2023

That the Minutes of the Growth, Infrastructure and Waste Committee held on 12 October 2023 be confirmed.

Item 4 was approved under delegation to the Growth, Infrastructure and Waste Committee

Growth Infrastructure and Waste Committee – ITEM 4

Development Application (4670/2023/MCU) Recommendation - Proposed Multiple Residential (140 Dwelling Units and Ancillary Carketaker/Manager Studio)

That Council approve Development Application No. 4670/2023/MCU, being the Material Change of Use for Multiple Residential (140 Dwelling Units and Ancillary Caretaker/Manager Studio), subject to conditions as contained in Attachment 1 of this report.

Growth Infrastructure and Waste Committee – ITEM 5

Resource Recovery Infrastructure Plan - Finalisation and Implementation

That the final Resource Recovery Infrastructure Plan 2023, as detailed in Attachment 1, be received and the contents noted.

Growth Infrastructure and Waste Committee – ITEM 6

Western Resource Recovery Centre Site Assessment - Initial Short List

A. That Council notes the additional eight short-listed sites (named as 7 through 14), as outlined in the attached confidential report.

B. That Council notes further detailed investigation and assessment is required and will be undertaken on the short-listed sites.

C. That Council notes that the sites named as 1 through 6 from the previous assessment, with the exclusion of site 3 (545-583 Rosewood Laidley Rd Calvert), are also carried through for further detailed investigation and assessment.

D. That Council undertake community engagement with local residents on the final recommended sites, before a report comes to the Council for a decision on the final site.

Growth Infrastructure and Waste Committee – ITEM 7

Exercise Of Delegation Report

That the Exercise of Delegation report for the period 20 September 2023 to 18 October 2023, be received and the contents noted.

Growth Infrastructure and Waste Committee – ITEM 8

Planning and Environment Court Action Status Report

That the Planning and Environment Court Action status report be received and the contents noted.

15.2

Report of Governance and Transparency Committee No. 2023(10) of 9 November 2023

Moved by Councillor Jacob Madsen:

Seconded by Councillor Sheila Ireland:

That Council adopt the report of the Governance and Transparency Committee No. 2023(10) of 9 November 2023 with the exception of Item 10.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Governance and Transparency Committee No. 2023 (10) of 9 November 2023, as listed below, with the exception of Item 10, as resolutions of Council:

Governance and Transparency Committee – item 1

Confirmation of Minutes of the Governance and Transparency Committee No. 2023(09) of 12 October 2023

That the Minutes of the Governance and Transparency Committee held on 12 October 2023 be confirmed.

Governance and Transparency Committee – item 2

Quarterly Report to the Department of State Development, Infrastructure, Local Government and Planning

That the Committee endorse the draft letter to the Director-General, Department of State Development, Infrastructure, Local Government and Planning (DSDILGP) containing the quarterly update for July to September 2023 as set out in Attachment 1.

Governance and Transparency Committee – item 3

Proposed Acquisition of Land for INF04347, INF04378 and INF04907 - Spencer, Fitzroy and Maitland Streets, Churchill

A. That Council resolve to purchase land located at
27 Fitzroy Street, Churchill, more particularly described as Lot 84 on RP815439 (Council reference 5588) for environmental and road purposes.

B. That in the first instance the method of acquisition shall be as a purchase by agreement with the affected person/s pursuant to the Property Law Act 1974.

C. That should purchase by agreement fail, Council shall as “constructing authority” pursuant to Section 5(1)(b)(i) of the Acquisition of Land Act 1967 proceed to acquire the subject land at 27 Fitzroy Street, Churchill more particularly described as part of Lot 84 on RP815439 (Council file reference 5588), for road purposes.

D. That in the first instance, the method of acquiring part of Lot 84 on RP815439 will be by agreement with the affected person/s in accordance with Division 3, Acquisition of Land Act 1967; however, if agreement cannot be reached, or operational timeframes intervene, the method of acquiring part of Lot 84 on RP815439 will be in accordance with Division 2, Acquisition of Land Act 1967.

Governance and Transparency Committee – item 4

Policies for Approval - Property Services Section

That the following seven (7) revised Property Services policies as outlined below and detailed in Attachments 1 – 21, be adopted:

Dividing Fence Policy

Early Property Acquisition Policy

Property Acquisition and Disposal Policy

Residential Tenancy of Council Properties Policy

Tenure of Telecommunications Infrastructure Policy

Tenure of Land for Agistment Purposes Policy

Tenure Over Council Property Policy

Councillor Paul Tully proposed the following amendment to the Dividing Fence Policy:

That page 2 of Attachment 3 of the Dividing Fence Policy be amended by the inclusion of the following words at the beginning of the last sentence:

Unless otherwise determined or agreed,

The mover and seconder of the original motion agreed to the proposed amendment.

A. That the following seven (7) revised Property Services policies as outlined below and detailed in Attachments 1 – 21, be adopted:

Dividing Fence Policy

Early Property Acquisition Policy

Property Acquisition and Disposal Policy

Residential Tenancy of Council Properties Policy

Tenure of Telecommunications Infrastructure Policy

Tenure of Land for Agistment Purposes Policy

Tenure Over Council Property Policy

B. That page 2 of Attachment 3 of the Dividing Fence Policy be amended by the inclusion of the following words at the beginning of the last sentence:

Unless otherwise determined or agreed,.

Attachments

1. Updated Attachment 3 - Dividing Fence Policy

Governance and Transparency Committee – item 5

Procurement: Contract 15709 CBD Admin Building Audio Visual Meeting Rooms - Increase to Approved Contract Value

A. That the expected value of contractual arrangement 15709 with Advanced Video Integration Pty Ltd T/A Pro AV Solutions (QLD), for the supply, installation and maintenance of CBD Admin Building Audio Visual and ancillary related items be varied to amend the expected value from approximately $1,771,187.75 excluding GST to approximately $2,200,000 excluding GST over the entire term.

B. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Local Government Regulation 2012, in order to implement Council’s decision.

Governance and Transparency Committee – item 6

Procurement: LG Hub Cloud Based Board Solution Renewal

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical AND/OR disadvantageous to invite quotes OR tenders for the provision of LG Hub Cloud Based Board Solution.

B. That Council enter into a contractual arrangement (Council file reference number 23006) with Task Exchange Pty Ltd, at an approximate purchase price of $120,000.00 excluding GST over the entire term, being an initial term of one (1) year, with options for extension at the discretion of Council (as purchaser), of an additional two (2) X one (1) year terms.

Governance and Transparency Committee – item 7

Procurement: 12D Model Software and 12D Synergy Licences, Maintenance and Support Renewals

A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the ongoing provision of the terrain modelling, surveying and civil engineering software subscription, support and ancillary related items provided by 12D Solutions Pty Ltd (12D Solutions).

B. That Council enter into a contractual arrangement (Council file reference 23000) with 12D Solutions for the terrain modelling, surveying and civil engineering software subscription, support and ancillary related items for a term of up to five (5) years as required at an approximate value of $125,000 + GST over the total term

C. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the ongoing provision of the purpose-built engineering and construction data management and project collaboration software subscription, support and ancillary related items provided by 12D Synergy Pty Ltd (12D Synergy).

D. That Council enter into a contractual arrangement (23000) with 12D Synergy for the engineering and construction data management and project collaboration software subscription, support and ancillary related items for a term of up to five (5) years as required at an approximate value of $200,000 + GST over the total term.

Governance and Transparency Committee – item 8

Procurement: Preventative Maintenance of Nicholas Street Precinct Parking Access System

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes OR tenders for the provision of preventative maintenance servicing of the SKIDATA parking equipment at Nicholas Street Precinct Carpark.

B. That Council enter into a contractual arrangement (Council file reference number 22981) with SKIDATA Australasia Pty Ltd, at an approximate purchase price of $180,000 excluding GST over the entire term, being an initial term of five (5) years.

Governance and Transparency Committee – item 9

Procurement: Variation to Contract 20827 : HVAC Maintenance Services - Scheduled and Unscheduled

A. That the contractual arrangement (Council contract 20827) with Airmaster Corporation Pty Ltd (Supplier) for HVAC Maintenance be varied as follows:

(i) Consolidate two separate contracts and include additional Nicholas Street Precinct (NSP) assets and
143 Brisbane Street;

(ii) to amend the purchase price from $1,774,532 excluding GST to approximately $3,000,000.00 excluding GST over the entire term of 4 years (2+2);

B. That Council enter into a deed of variation with the Supplier to appropriately amend the existing contractual arrangement.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

Governance and Transparency Committee – item 10

Procurement: Work Sites Traffic Management Platform

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of a real time Work Sites Traffic Management Platform.

B. That Council enter into a contractual arrangement (Council file reference number 23015) with Asignit Pty Ltd, at an approximate purchase price of $250,000 excluding GST over the entire term, being an initial term of five (5) years, with options for extension at the discretion of Council (as purchaser), of an additional two (2) X one (1) year terms.

Councillor Jacob Madsen (Chairperson of Governance and Transparency Committee) proposed a variation to Recommendation B as follows

The deletion of the words:

being an initial term of five (5) years, with options for extension at the discretion of Council (as purchaser), of an additional two (2) X one (1) year terms

and the inclusion of the following words in lieu:

being a term of up to seven (7) years as required.

Moved by Councillor Jacob Madsen:

Seconded by Councillor Sheila Ireland:

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of a real time Work Sites Traffic Management Platform.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Governance and Transparency Committee – item 11

Procurement: 22284 Intersection Upgrade - Mary and William St, Blackstone

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 22284 Intersection Upgrade – Mary and William St, Blackstone.

B. That Council enter into a contractual arrangement with the Supplier identified in confidential Attachment 1 for the lump sum amount of five million one hundred and four thousand four hundred and eighty dollars ($5,104,480.00) excluding GST and the contingency amount as listed in confidential Attachment 1.

D. That owing to the confidential nature of the recommendations, that once adopted by Council, the recommendations be made public.

Note: In relation to Recommendation D, Council resolved that the supplier referred to in Recommendation B is Cragcorp Pty Ltd (ACN 077 429 960 / ABN 48 077 429 960)

15.3

Report of Community, Culture, Arts and Sport Committee No. 2023(10) of 9 November 2023

Moved by Councillor Andrew Fechner:

Seconded by Councillor Sheila Ireland:

That Council adopt the report of the Community, Culture, Arts and Sport Committee No. 2023(10) of 9 November 2023.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Community, Culture, Arts and Sport Committee No. 2023(10) of 9 November 2023, as listed below, as resolutions of Council:

Community, Culture, Arts and Sport Committee – item 1

Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2023(09) of 12 October 2023

That the Minutes of the Community, Culture, Arts and Sport Committee held on 12 October 2023 be confirmed.

Community, Culture, Arts and Sport Committee – item 2

Community Funding and Support Allocations Status Report - 1 July to 30 September 2023

That the report concerning the allocation of Council’s Community Funding and Support Programs from 1 July to 30 September 2023 be received and the contents noted.

Community, Culture, Arts and Sport Committee – item 3

Ipswich Libraries Survey Report 2022-2023

That the Ipswich Libraries Survey Report 2022-2023 be received and the contents noted.

Community, Culture, Arts and Sport Committee – item 4

Ipswich Youth Advisory Council 2023

That the report concerning the Ipswich Youth Advisory Council be received and the contents noted.

Community, Culture, Arts and Sport Committee – item 5

Customer Experience Quarterly Report - September

That the September 2023 quarterly report concerning Council’s Customer Experience program of work be received and the contents noted.

15.4

Report of Economic and Industry Development Committee No. 2023(10) of 9 November 2023

Moved by Councillor Kate Kunzelmann:

Seconded by Councillor Marnie Doyle:

That Council adopt the report of the Economic and Industry Development Committee No. 2023(10) of 9 November 2023.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Economic and Industry Development Committee No. 2023(10) of 9 November 2023, as listed below, as resolutions of Council:

Economic and Industry Development Committee – item 1

Confirmation of Minutes of the Economic and Industry Development Committee No. 2023(09) of 12 October 2023

That the Minutes of the Economic and Industry Development Committee held on 12 October 2023 be confirmed.

Economic and Industry Development Committee – item 2

Presentations from Ipswich Region and Bremer Chamber of Commerce and TAFE Qld

That the presenters from Ipswich Region and Bremer Chamber of Commerce and TAFE Qld scheduled to present at today’s meeting be invited to present at the Economic and Industry Development Committee scheduled for 28 November 2023.

15.5

Report of Environment and Sustainability Committee No. 2023(10) of 9 November 2023

Moved by Deputy Mayor Russell Milligan:

Seconded by Councillor Andrew Fechner:

That Council adopt the report of the Environment and Sustainability Committee No. 2023(10) of 9 November 2023.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Environment and Sustainability Committee No. 2023(10) of 9 November 2023, as listed below, as resolutions of Council:

Environment and Sustainability Committee – item 1

Confirmation of Minutes of the Environment and Sustainability Committee No. 2023(09) of 12 October 2023

That the Minutes of the Environment and Sustainability Committee held on 12 October 2023 be confirmed.

Environment and Sustainability Committee – item 2

Status Update on the Implementation of the Recommendations from the 2022 Flood Review

That the status update on the implementation of the recommendations from the 2022 flood review be received and the contents note

Environment and Sustainability Committee – item 3

City of Ipswich Enviroplan Program and Levy Progress Report 2022-2023

A. That the report concerning the Enviroplan Annual Progress Report 2022-2023, be received and the contents noted.

B. That Council receive a briefing on the Enviroplan Levy funds at a future briefing and workshop session no later than February 2024.

At 1.34 pm Councillors Jacob Madsen and Andrew Fechner left the meeting room due to a previously declared interest in Item 15.6.

15.6

Report of Ipswich Central Redevelopment Committee No. 2023(11) of 9 November 2023

Moved by Councillor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

That Council adopt the report of the Ipswich Central Redevelopment Committee No. 2023(11) of 9 November 2023.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

This block motion adopts all items of the Ipswich Central Redevelopment Committee No. 2023(11) of 9 November 2023, as listed below, as resolutions of Council:

Ipswich Central Redevelopment Committee – item 1

Confirmation of Minutes of the Ipswich Central Redevelopment Committee No. 2023(10) of 12 October 2023

That the Minutes of the Ipswich Central Redevelopment Committee held on 12 October 2023 be confirmed.

Ipswich Central Redevelopment Committee – item 2

Nicholas Street Precinct - October 2023 Retail Sub-Project Steering Committee Report

That the October 2023 Retail Sub-Project Steering Committee Report be received and the contents noted.

Item 3 was referred to the Council Special Meeting of 9 November 2023 for consideration.

Ipswich Central Redevelopment Committee – item 3

Nicholas Street Precinct - Approval of a Lease for Ground Level Eats Tenancy T2 (25 Nicholas Street)

A. That Council enter into a Lease (and any ancillary documentation) with the proposed lessee of the Ground Level Tenancy T2, Eats Building, 25 Nicholas Street (impacting Lot 1 SP307972, Lot 2 RP209886 and Lot 3 RP212242) (“Ground Level Tenancy T2”) within the Nicholas Street Precinct (under the commercial terms detailed in the confidential report and attachments by the Project Manager dated 8 September 2023).

B. That Council note, that in relation to Council’s disposal of its leasehold interest in the Ground Level Tenancy T2 to the proposed lessee, that the Ministerial exemption under s236 (1)(f) of the Local Government Regulation 2012 applies to the disposal of Council’s interest in the Ground Level Tenancy T2 (Ministerial exemption contained in Attachment 1 of this report).

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision at Recommendation A.

D. That Council be kept informed as to the progress and outcome of the execution and publication of details.

At 1.37 pm Councillors Jacob Madsen and Andrew Fechner returned to the meeting room.

16. Officers’ Reports

16.1

CEO Organisational Performance Report for October 2023

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Russell Milligan:

That the Chief Executive Officer Organisational Performance Report for the month of October 2023 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16.2

Quarter 1 Annual Plan 2023-2024 Quarterly Performance report

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Russell Milligan:

That the Quarter 1 Annual Plan 2023-2024 Quarterly Performance report be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16.3

Report - Audit and Risk Management Committee No. 2023(04) of 4 October 2023

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the report of the Audit and Risk Management Committee No. 2023(04) of 4 October 2023 be received, the contents noted and the recommendations contained therein be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16.4

Monthly Financial Performance Report - October 2023

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Russell Milligan:

That the report on Council’s financial performance for the period ending 31 October 2023, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

17. Notices of Motion

Nil

18. QUESTIONS ON NOTICE

Nil

MEETING CLOSED

The meeting closed at 1.47 pm.

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

28 November 2023

Growth Infrastructure and Waste Committee NO. 2023(11)]

Growth Infrastructure and Waste Committee NO. 2023(11)

28 November 2023

Report

COUNCILLORS’ ATTENDANCE: Mayor Teresa Harding (Chairperson); Councillors Paul Tully (Deputy Chairperson), Sheila Ireland, Jacob Madsen, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Deputy Mayor Russell Milligan and Nicole Jonic

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Planning and Regulatory Services (Brett Davey), Manager, Development Planning (Anthony Bowles), General Manager Corporate Services (Matt Smith), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Environment and Sustainability (Kaye Cavanagh), General Manager Asset and Infrastructure Services (Matt Anderson), Manager, Acting Manager, Strategy and Performance (Haiden Taylor), Community Services Manager (Melissa Dower), Property Services Manager (Alicia Rieck), Senior Property Officer Tenure (Kerry Perrett), Manager, People and Culture (Talia Love-Linay), People and Culture Senior Project Officer (Miranda Reis), Chief Financial Officer (Jeff Keech), Chief of Staff - Office of the Mayor (Melissa Fitzgerald), Manager, Capital Program Delivery (Graeme Martin), Manager, Resource Recovery (David McAlister), Manager, Media, Communications and Engagement (Mark Strong), Senior Communications and Policy Officer (Jodie Richter), Senior Media Officer (Darrell Giles), Senior Media Officer (Lucy Stone) and Theatre Technician (Harrison Cate)

Acknowledgement of Country

Mayor Teresa Harding (Chairperson) delivered the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

MATTERS FOR RECOMMENDATION TO COUNCIL

BUSINESS OUTSTANDING

1. Update Report - Response to Petition Request for Sound Barrier (Redbank Motorway Estate)

On 13 July 2022 a petition was provided to Council seeking action and effective consultation in respect to the Redbank Motorway Estate and reported impacts on the nearby community of Moggill and Bellbowrie. This petition was presented to the Council at its meeting of 25 August 2022. This report provided an update consisting of some background to the submission, and the actions taken by Council officers in response to the submission.

An update report was presented to the Growth Infrastructure and Waste Committee in February 2023 and called for an update to be provided in six (6) months. This is that update report.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

A. That the report be received and the contents noted.

B. That Council note that formal correspondence will be provided to the submitters referencing this report.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Confirmation of Minutes

2. Confirmation of Minutes of the Growth Infrastructure and Waste Committee No. 2023(10) of 9 November 2023

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That the Minutes of the Growth, Infrastructure and Waste Committee held on 9 November 2023 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Officers’ Reports

Matter CONSIDERED under delegation

(in accordance with section 257(1)(c) of the Local Government Act 2009, the Growth, Infrastructure and Waste Committee has been delegated power to make decisions on behalf of Council for decisions made under the Planning Act 2016 and the

Economic Development Act 2012)

3. Temporary Local Planning Instrument 1/2023 - Resource Recovery and Waste Activity Regulation

This is a report concerning the adoption of the proposed Temporary Local Planning Instrument (TLPI) No. 1 of 2023 (cited as TLPI No. 1/2023) for the continued regulation of resource recovery and waste activity uses in the Swanbank/New Chum and Ebenezer/Willowbank/Jeebropilly Regulation Areas.

In accordance with the Planning Act 2016, the current TLPI 1/2021 expires on
10 December 2023.

On 20 October 2023, correspondence was received from the Deputy Premier, Minister for State Development, Infrastructure, Local Government and Planning and Minister Assisting the Premier on Olympic and Paralympic Games Infrastructure approving the making of the proposed Temporary Local Planning Instrument 1/2023 and approving the repeal of the existing TLPI upon adoption of the proposed TLPI (refer Attachment 1).

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Sheila Ireland:

A. That Council adopt Temporary Local Planning Instrument No. 1 of 2023 (Resource Recovery and Waste Activity Regulation) as included in Attachment 2, with an effective date of 11 December 2023, in accordance with the provisions of section 23 of the Planning Act 2016.

B. That the Manager, City Design, be requested to attend to the relevant matters associated with the implementation of the temporary local planning instrument, including:

1. amending the relevant documents and Council databases;

2. placement of public notices of the temporary local planning instrument; and

3. forwarding notification of the adoption of the temporary local planning instrument to the Chief Executive of the Department of State Development, Infrastructure, Local Government and Planning pursuant to the provisions of the Planning Act 2016 and the Minister’s Guidelines and Rules.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

MATTERS FOR RECOMMENDATION TO COUNCIL

4. Waste and Circular Economy Transformation Directive Program Update

This is a report providing the next regular update on the implementation of the Waste and Circular Economy Transformation Policy Directive.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

5. Registration of Interest Engagement - Lease of Land to Community Group/s - 12 Mount Juillerat Drive, Augustine Heights and 79 Sierra Drive, Spring Mountain

This is a report concerning the outcomes from a Registration of Interest (ROI) for three parcels of land dedicated to Council for Community Use under the Springfield Infrastructure Plan that was recommended by the Growth, Infrastructure and Waste Committee of 9 March 2023 and adopted at the Council Ordinary Meeting of 23 March 2023.

This registration process has generated encouraging results with interest expressed by a total of 12 community groups. These groups have expressed their intention to utilise the land parcels for community purposes, highlighting the potential for positive social and community outcomes.

It has also identified environmental constraints that require careful consideration. These findings will ensure that any future developments on the land adhere to the necessary environmental regulations and promote sustainable practices.

Recommendation

That Council commence a formalised expression of interest exercise for 12 Mount Juillerat Drive, Augustine Heights (Lot 33SP283508) and 79 Sierra Drive, Spring Mountain (Lot 4007SP304382) that are dedicated to Council for community use under the Springfield Infrastructure Plan.

Councillor Andrew Fechner queried the wording of ‘Springfield Infrastructure Plan’ and it was confirmed that the wording should reflect ‘Springfield Infrastructure Agreement’.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

6. Asset and Infrastructure Services Department Capital Delivery Report September 2023

This is a report concerning the performance of the capital delivery by the Asset and Infrastructure Services Department for the month of September 2023.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Russell Milligan:

That the report on capital delivery by the Asset and Infrastructure Services Department be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

7. Exercise Of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 18 October 2023 to 14 November 2023.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the Exercise of Delegation report for the period 18 October 2023 to 14 November 2023, be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

8. Planning and Environment Court Action Status Report

This is a report concerning a status update with respect to current court actions associated with development planning applications.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That the Planning and Environment Court Action status report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

Commencement of next meeting

RECOMMENDATION

Moved by Mayor Teresa Harding:

That the Governance and Transparency Committee commence at 10.30 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.01am.

The meeting closed at 9.53 am.

28 November 2023

Governance and Transparency Committee NO. 2023(11)]

Governance and Transparency Committee NO. 2023(11)

28 November 2023

Report

COUNCILLORS’ ATTENDANCE: Councillor Jacob Madsen (Chairperson); Deputy Mayor Russell Milligan (Deputy Chairperson), Mayor Teresa Harding, Councillors Marnie Doyle and Kate Kunzelmann

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Corporate Services (Matt Smith), General Manager Asset and Infrastructure Services (Matt Anderson), General Manager Planning and Regulatory Services (Brett Davey), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Environment and Sustainability (Kaye Cavanagh), Chief Financial Officer (Jeffrey Keech), Acting Manager, Strategy and Performance (Haiden Taylor), Manager, Resource Recovery (David McAlister), Manager, People and Culture (Talia Love-Linay), People and Culture Senior Project Officer (Miranda Reis), Manager, Media, Communications and Engagement (Mark D Strong), Manager, Community Services Manager (Melissa Dower), Capital Program Delivery (Graeme Martin), Acting Procurement Manager (Ross Muller), Property Services Manager (Alicia Rieck), Senior Property Officer (Tenure) (Kerry Perrett), Chief of Staff, Office of the Mayor (Melissa Fitzgerald), Senior Communications and Policy Officer (Jodie Richter), Senior Media Officer (Darrell Giles), Senior Media Officer (Lucy Stone) and Theatre Technician (Harrison Cate)

Acknowledgement of Country

Councillor Jacob Madsen (Chairperson) delivered the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Governance and Transparency Committee No. 2023(10) of 9 November 2023

RECOMMENDATION

Moved by Deputy Mayor Russell Milligan:

Seconded by Mayor Teresa Harding:

That the Minutes of the Governance and Transparency Committee held on 9 November 2023 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

The motion was put and carried.

Officers’ Reports

2. Revisions to the People and Culture Strategy 2021-2026

This is a report concerning revisions to the People and Culture Strategy 2021-2026. Key reasons for a review of the Strategy include, the new Psychosocial Hazards Code of Practice coming into effect in April 2023, and Council’s Diversity and Inclusion Strategy 2018 – 2022 requiring a review. The review of the People and Culture Strategy 2021-2026 has included a greater focus on psychological safety, and Diversity, Equity and Inclusion, which replaces the need to have two (2) separate guiding documents for the People and Culture Branch.

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Deputy Mayor Russell Milligan:

A. That Council note that the Chief Executive Officer has approved the update to the People and Culture Strategy 2021-2026 on 22 October 2023.

B. That Council endorse the revised People and Culture Strategy 2021 – 2026 as outlined in Attachment 1.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

The motion was put and carried.

Note: Item 3 was separated into 2 parts being Queens Park Tennis Facility and Rosewood Showgrounds (The Green Shed).

3. Lease for Renewal Over Trust Land - Queens Park Tennis Facility -
76 Chermside Road, Ipswich

This is a report concerning a proposed lease over land that Council holds as Trustee.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council as Trustee for the State of Queensland resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of leasehold interest in land at 76 Chermside Road Ipswich, more particularly described part of Lot 1 on Survey Plan 154140, because Ipswich District Junior Tennis Association Inc. is a community organisation.

B. That Council enter into a trustee lease (reference 5966) with Ipswich District Junior Tennis Association Inc.:

(i) at a commencing annual rent of $2,900 excluding GST, payable to Council, and

(ii) for an initial term of 10 years with no options for extension.

C. That pursuant to section 64(1) and 64(2) of the Land Act 1994, Ministerial approval has been dispensed with (as per Attachment 1 of this report) for the trustee lease over part of 76 Chermside Road Ipswich to Ipswich District Junior Tennis Association Inc., and the purpose of the trustee lease is consistent with the purpose of the trust land.

D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision regarding the trustee lease to Ipswich District Junior Tennis Association Inc.

RECOMMENDATION

Moved by Councillor Jacob Madsen:

That the Queens Park Tennis Facility lease matter be referred to the Council Ordinary Meeting scheduled for 7 December 2023.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

The motion was put and carried.

3. Lease for Renewal over Trust Land - Rosewood Showgrounds (the "GREEN Shed") - 1 Railway Street Rosewood

This is a report concerning a proposed lease over land that Council holds as Trustee.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Deputy Mayor Russell Milligan:

Seconded by Councillor Marnie Doyle:

E. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council as Trustee for the State of Queensland resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of leasehold interest in land at 1 Railway Street Rosewood, more particularly described part of Lot 2 on Registered Plan 35616, because Lions Club of Rosewood Inc. is a community organisation.

F. That subject to Ministerial approval pursuant to section 52(3), (4) and (5) of the Land Act 1994, Council enter into a trustee lease (reference 6048) with Lions Club of Rosewood Inc.:

(i) at an annual rent of $1 excluding GST, payable to Council if demanded, and

(ii) for a term to expire on 28 November 2027, with no options for extension.

G. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision regarding the trustee lease to Lions Club of Rosewood Inc.

RECOMMENDATION

Moved by Mayor Teresa Harding:

That the Rosewood Showgrounds (The Green Shed) lease matter be referred to the Council Ordinary meeting scheduled for 25 January 2024 and that the report be updated to include consultation with all relevant user groups of the Rosewood Showground as well as the Mayor and divisional councillors.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

The motion was put and carried.

4. Leases for Renewal over Freehold Land for the Rosewood Community Centre - 19 School Street Rosewood and Community Park Marburg (the "Red Shed") - 108 Queen Street Marburg

This is a report concerning two proposed leases over land that Council hold in freehold.

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Deputy Mayor Russell Milligan:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of the following leasehold interest in land, because the proposed Lessees are community organisations:

	Location		Lot	Plan	Lessee
1.	19 School Street	Rosewood	705	CC2732	Rosewood and District Support Centre Incorporated
2.	108 Queen Street	Marburg	2	SP292756	Marburg and District Residents’ Association Inc

B. That Council enter into leases with the Lessees:

(i) at a commencing annual rent excluding GST, payable to Council as outlined below; and

(ii) for an initial term with no options for extension, as outlined below:

File Reference	Lessee	Rent	Term
6048	Rosewood and District Support Centre Incorporated	$1.00 if demanded	5 Years
5859	Marburg and District Residents’ Association Inc	$1.00 if demanded	5 Years

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

RECOMMENDATION

Moved by Deputy Mayor Russell Milligan:

That Item 4 titled ‘Leases for renewal over freehold land for the Rosewood Community Centre - 19 School Street Rosewood and Community Park Marburg (the "Red Shed") - 108 Queen Street, Marburg’ matter be separated by individual matter and referred to the Council Ordinary meeting scheduled for 25 January 2024 and that the report be updated to include consultation with all relevant user groups as well as the Mayor and divisional councillors.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

The motion was put and carried.

5. Renewal of Expenditure Lease over 62 Brisbane Terrace, Goodna for Goodna Off-Leash Dog Park

This is a report concerning the renewal of an expenditure lease over part of
62 Brisbane Terrace, Goodna, between Kirkpatrick Enterprises Pty Ltd as Trustee under instrument 722783020 and Ipswich City Council (Council) for the Goodna Off-Leash Dog Park (the Dog Park).

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Deputy Mayor Russell Milligan:

A. That Council resolve to take an interest in land at 62 Brisbane Terrace, Goodna, more particularly described as Lease BA in Lot 1 on SP189553 on SP307620, for recreation purposes.

B. That Council enter into a lease (Council file reference number 6075) with Kirkpatrick Enterprises Pty Ltd as Trustee under Instrument 722783020 (Lessor):

(i) at a commencing annual rent of $2,364.95 excluding GST payable by Council; and

(ii) for an initial term of five (5) years with a five (5) year option for extension.

C. That Council resolve to authorise the Chief Executive Officer to take the necessary action in order to implement Council’s decision, including but not limited to making, amending and discharging the contractual arrangement/s.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

The motion was put and carried.

6. Fees and Charges - Early approval of Public Health, Food Business and Road Regulation annual renewal fees for 2024-2025

This is a report concerning the fees for selected public health, food business and road regulation licences and associated services for the 2024-2025 financial year. It is proposed to adopt a selection of fees and charges for the forthcoming financial year to permit renewal processes owing to the coming Local Government Elections. There is a need to issue renewals with 60 days notice which will not be possible with the compressed period between the Local Government Elections and the likely adoption of the 2024-2025 budget and fees and charges.

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Deputy Mayor Russell Milligan:

That the proposed fees and charges for public health, food business and road regulation licences and associated services, as detailed in Attachment 1, be adopted with an effective date of 1 July 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

The motion was put and carried.

7. Fees and Charges - Inclusion of Annual on-demand kerbside collection services into register of fees and charges

This is a report concerning a proposed amendment to Councils Register of Fees and Charges to include the on-demand kerbside waste collection services to be commenced in 2023-2024.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the proposed Fees and Charges as detailed in Table 1, associated with on-demand kerbside collection services be adopted and take effect from January 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

The motion was put and carried.

8. Procurement: Supply and Delivery of Mobile Garbage Bins

This is a report concerning Supply and Delivery of Food Organics Garden Organics (FOGO) Mobile Garbage Bins (MGBs). This supports the city-wide introduction of the delivery of a FOGO service: a shift to a three-bin core kerbside collection service in accordance with Ipswich City Council’s Resource Recovery Strategy.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Russell Milligan:

A. That pursuant to Section 234 of the Local Government Regulation 2012 (Regulation), Council utilise LGA Arrangement NPN1.11-4 MGBs, Industrial Containers and Bins by LGAQ LTD, for the Supply and Delivery of Food Organics Garden Organics Mobile Garbage Bins (Council file reference number 22619), with SULO MGB AUSTRALIA PTY LTD [ABN: 27 002 605 192] (Supplier) who is a party to the LGA Arrangement.

B. That under the LGA Arrangement with the Supplier, the approximate purchase price is $3,300,000.00 excluding GST over the entire term, the end date of the initial term being until such time as all Food Organics Garden Organics Mobile Garbage Bins have been supplied and delivered, with no current options for extension.

C. That Council may enter into ancillary contractual arrangements with the Supplier, as allowed for by the LGA Arrangement.

D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

The motion was put and carried.

9. Procurement: 21608 - Construction of Hardstand at Riverview Refuse and Recycle Centre

This is a report concerning the recommendation to award Tender 21608 Construction of Hardstand at Riverview Refuse and Recycle Centre and to seek Council’s approval to enter into a contract with the nominated supplier as per confidential Attachment 1 to undertake the construction of the hardstand at Riverview Refuse and Recycle Centre.

After an open market request for tender process, an evaluation panel has recommended one supplier for the construction of the hardstand works as set out in Recommendation B below. The recommendation provides Council with a local Ipswich company. The recommendation has been determined by the evaluation panel to offer Council best value for money.

If Council is satisfied with the nominated supplier, the name of the supplier will be included in the Councils resolution at Recommendation B.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 21608 Construction of Hardstand at Riverview

B. That Council enters into a contractual arrangement with the Supplier identified in confidential Attachment 1 for the lump sum amount of three million eight hundred and two thousand six hundred and eighty-three dollars and seventy-eight cents ($3,802,683.78) excluding GST.

D. That owing to the confidential nature of the recommendations, that once adopted by Council, the recommendations be made public.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

The motion was put and carried.

10. Procurement: Disposal of valuable non-current asset leases - 7 Bruce Lane, Camira - 389 Logan Road, Springfield and 235 Smiths Road, Redbank

This is a report concerning the procurement and recommendation of proposed new leases of the following facilities between Ipswich City Council (Council) and the below listed organisations.

22247	Langley Park Hall	Camira Friends & Neighbours Club Inc
22248	Camira Springfield Community Centre	Westside Community Care (Qld) Limited
22250	Redbank Collingwood Park Sports Complex	Australian Crawl (Goodna) Pty Ltd t/a Just Sports n Fitness

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award the below Tenders for the disposal of an interest in land to the recommended organisations (Lessee), for the management and operation of the respective facilities

Tender	Location	Lot / Plan	Lessee
22247	Langley Park Hall, 7 Bruce Lane, Camira	Lease A on SP243521, Lot 272 on RP111740	Camira Friends & Neighbours Club Inc
22248	Camira Springfield Community Centre 389 Logan Road, Springfield	Lot 2 on RP857484	Westside Community Care (Qld) Limited
22250	Redbank Collingwood Park Sports Complex 235 Smiths Road, Redbank	Lot 1 on SP221978 & Lot 4 on SP148559	Australian Crawl (Goodna) Pty Ltd t/a Just Sports n Fitness

B. That Council enter into a lease with the Lessee:

(i) at an annual rent excluding GST, payable to Council; and

(ii) for a term, as outlined below;

Tender	Lessee	Rent	Term
22247	Camira Friends & Neighbours Club Inc	$1.00 if demanded	5 years
22248	Westside Community Care (Qld) Limited	$1.00 if demanded	5 years
22250	Australian Crawl (Goodna) Pty Ltd t/a Just Sports n Fitness	$24,000.00 or 10% turnover, whichever is greater	10 years plus 1 x 5 year option

RECOMMENDATION

Moved by Councillor Jacob Madsen:

That Item 10 titled ‘Procurement: Disposal of Valuable Non-current Asset Leases - 7 Bruce Lane, Camira - 389 Logan Road, Springfield and 235 Smiths Road, Redbank’ be referred to the Council Ordinary Meeting scheduled for 25 January 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

The motion was put and carried.

11. Procurement: Extension and Increased Expenditure on 12190 Road Resurfacing and Maintenance - Preferred Supplier Arrangement

This is a report concerning the recommendation to approve the next one (1) year extension option and increased expenditure under contract 12190 Road Resurfacing and Maintenance – Preferred Supplier Arrangement that was $40,000,000.00 ex GST inclusive of all extensions.

This report seeks approval to increase the estimated contract spend by $10,000,000.00 to $50,000,000.00.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Russell Milligan:

A. That Council approve the next one (1) year extension option and increased contract spend for contract 12190 Road Resurfacing and Maintenance – Preferred Supplier Arrangement for the supplier listed below:

· RPQ Asphalt Pty Ltd (ABN 70 088 212 757)

B. That the total estimated contract value for this arrangement be increased from $40,000,000.00 to a total cost of $50,000,000.00 ex GST including the final two (2), one (1) year extension periods for the contract.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Local Government Regulation 2012, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

The motion was put and carried.

12. Procurement: EOI - Ripley Road and Fischer Road, Ripley - Road Upgrade

This is a report concerning the upgrade of Ripley Road to a four-lane median divided urban arterial road standard and Fischer Road to a two-lane urban sub-arterial road standard.

Council is seeking to invite Expressions of Interest to identify a construction partner who can demonstrate their capacity and capability to undertake both the detailed design and construction of the upgrade works.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Russell Milligan:

A. That pursuant to Section 228(3)(a) of the Local Government Regulation 2012 (Regulation), Council resolve that it would be in the public interest to invite expressions of interest before inviting written tenders for the provision of

design and construct services.

B. That pursuant to Section 228(3)(b) of the Regulation, Council’s reasons for making such resolution are that:

(i) it will allow Council to canvas the market for experienced contractors who have the capacity and capability to complete the detailed design and construction of the Ripley Rd and Fischer Rd, Ripley – Road Upgrade;

(ii) to undertake a multi-stage process to select the best potential contractor.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

The motion was put and carried.

13. Procurement: EOI - Green Energy Partner for Green Energy Precinct

This is a report concerning the intent of Council wishing to engage an energy partner to provide a concept design and feasibility analysis for the development of a Green Energy Precinct within the Nicholas Street Precinct. A Green Energy Precinct would include but not be limited to; renewable energy generation and battery storage technology as well as other innovative opportunities identified through this process.

Council is seeking a high-level feasibility analysis of Council's assets and data relating to energy consumption combined with potential delivery options that would lead to both positive environmental and financial outcomes for Council and the community. Delivery options could include (but not limited to):

- Council-owned and operated.

- Partner delivery and ownership over the asset(s) in a leased arrangement.

Council is seeking to invite Expressions of Interest (EOI) to identify partners who can demonstrate their capability to undertake a contract of this nature and further invite those partners to participate in a tendering process, leading to the formation and award of a design and construction contract should Council wish to pursue the Green Precinct concept further.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A. That pursuant to Section 228(3)(a) of the Local Government Regulation 2012 (Regulation), Council resolves that it would be in the public interest to invite expressions of interest before inviting written tenders for a Green Energy Partner for the provision of a Green Energy Precinct.

B. That pursuant to Section 228(3)(b) of the Regulation, Council’s reasons for making such resolution are that:

(i) it will allow Council to canvas the market for information to guide the project;

(ii) it will allow Council to identify parties with serious interest and ability, without subjecting all parties to the expense of submitting full tender responses at this early stage of the project;

(iii) it will save Council the expense of running a request for tender and evaluating it at this early stage of the project.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

The motion was put and carried.

14. Procurement: Oracle Fusion Managed Services

This is a report seeking a resolution by Council to enter into a contract with Mastek Systems Pty Ltd for the provision of a Managed Service to support the Oracle Fusion Enterprise Resource Planning System post go live in December 2023.

This matter is required as officers seek Council resolution that the exception under section 230 of the Local Government Regulation 2012 allows a local government to enter into medium and large contractual arrangements through the preparation and adoption of a Tender Consideration Plan.

A Tender Consideration Plan has been prepared, setting out the background to this matter, the options considered, market and supplier capability analysis, risk analysis and the preferred option recommended to the Council.

This report recommends that Council resolve to adopt the Tender Consideration Plan for the Oracle Fusion Managed Services and enter into a contract with Mastek Systems Pty Ltd for an initial term of one (1) year and two (2) further one (1) year extension options (1+1+1) for the estimated value of $500,000.00 excluding GST if all extension options of the proposed contractual arrangement are exercised.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A. That pursuant to Section 230(1)(a) of the Local Government Regulation 2012 (Regulation), Council resolve to prepare Tender Consideration Plan number 21687 for the provision of Oracle Fusion Managed Services.

B. That pursuant to Section 230(1)(b) of the Local Government Regulation 2012 (Regulation), Council resolve to adopt Tender Consideration Plan number 21687 that was prepared for the provision of Oracle Fusion Managed Services as detailed in the report by the ICT Category Specialist dated 1 November 2023.

C. That in accordance with the Tender Consideration Plan, Council enter into a contractual arrangement with Mastek Systems Pty Ltd at an approximate purchase price of $500,000 excluding GST over the entire term of one (1) year, with options for extension at the discretion of Council (as purchaser) of two (2) additional one (1) year terms.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

The motion was put and carried.

15. Procurement: SmartyGrants Renewal

This is a report seeking a resolution by Council to continue contractual arrangement 16322 with Our Community Pty Ltd (Our Community) for access to SmartyGrants application that is utilised for Council’s funding and support program.

This matter is required as officers seek Council resolution that the exception under section 235(b) of the Local Government Regulation 2012 applies to the specialised services provided by these operationally necessary products. The proprietary nature of the incumbent supplier’s products means that there is only one supplier who is reasonably available to provide the required subscription to this product that is utilised by multiple Australian government agencies to manage grant funding, thereby rendering it more costly and disadvantageous to Council to tender for other software products.

A resolution of Council is sought to approve the continuation of the annual subscription for the system with Our Community for a term of up to three (3) years. This is an estimated total cost of approximately seventy-five thousand dollars ($75,000) excluding GST if all three (3) additional years are subscribed.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Russell Milligan:

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised AND/OR confidential nature of the services that are sought and it would be impractical and disadvantageous to invite quotes OR tenders for the provision of the SmartyGrants grants administration system.

B. That the contractual arrangement 16322 with Our Community Pty Ltd for the annual subscription to the SmartyGrants application be continued as required for up to three (3) years at an approximate purchase price of $75,000 excluding GST.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

The motion was put and carried.

16. iVolve Program Report - November 2023

This is a report concerning the status of the iVolve Program and the Oracle Fusion project (the first project of the broader iVolve Program in the delivery phase).

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the status report on the iVolve Program and the Oracle Fusion project be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.31 am.

The meeting closed at 11.02 am.

28 November 2023

Community, Culture, Arts and Sport Committee NO. 2023(11)]

Community, Culture, Arts and Sport Committee NO. 2023(11)

28 November 2023

Report

COUNCILLORS’ ATTENDANCE: Councillor Andrew Fechner (Chairperson); Councillors Kate Kunzelmann (Deputy Chairperson), Mayor Teresa Harding, Jacob Madsen, Sheila Ireland and Marnie Doyle

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Asset and Infrastructure Services (Matt Anderson), General Manager Environment and Sustainability (Kaye Cavanagh), General Manager Planning and Regulatory Services (Brett Davey), Chief Financial Officer (Jeff Keech), Community Services Manager (Melissa Dower), Manager Libraries and Customer Services (Samantha Chandler), Manager Marketing and Promotions (Carly Gregory), Chief of Staff – Office of the Mayor (Melissa Fitzgerald), Senior Media Officer (Darrell Giles), Senior Media Officer (Lucy Stone), Senior Communications and Policy Officer (Jodie Richter), Acting Manager Strategy and Performance (Haiden Taylor) and Theatre Technician (Harrison Cate)

Acknowledgement of Country

Councillor Andrew Fechner (Chairperson) invited Councillor Kate Kunzelmann (Deputy Chairperson) to deliver the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

In accordance with section 150EQ of the Local Government Act 2009, Councillor Andrew Fechner informed the meeting that he has a declarable conflict of interest in Item 4 titled Event Sponsorship – 2024 Ipswich Cup.

The nature of the interest is that the Ipswich Turf Club shares events with local businesses and one of these events could be held at Councillor Fechner’s family business.

Councillor Andrew Fechner invited the other councillors to determine if he can continue to participate in the decision process.

It was moved by Mayor Teresa Harding and seconded by Councillor Kate Kunzelmann that Councillor Andrew Fechner does not have a declarable conflict of interest in the matter because there is no personal or financial benefit to the councillor and therefore a reasonable person would trust that the final decision is made in the public interest.

The eligible councillors present at the meeting decided that Councillor Andrew Fechner may participate in the meeting in relation to the matter, including by voting on the matter.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Kunzelmann Nil

Harding

Madsen

Ireland

Doyle

Councillor Fechner did not take part in the vote on this matter.

The motion was put and carried.

BUSINESS OUTSTANDING

1. Response to Notice of Motion - An Arts Hub for the Creative Community of Ipswich

This is a report concerning a response to a Notice of Motion submitted by Councillors Andrew Fechner and Marnie Doyle at Community, Culture, Arts and Sport Committee on 12 October 2023 and adopted at the Council Ordinary Meeting on 26 October 2023, requesting a report be prepared and presented on the establishment of a local arts hub for the Ipswich creative community.

Recommendation

That the report titled ‘Response to Notice of Motion – An Arts Hub for the Creative Community of Ipswich’ be received and the contents noted.

Councillor Andrew Fechner proposed the following additional recommendation as Recommendation B:

B. That Council endorse the Response to ‘Recommendation B’ within the report, concerning the activation of Lease G on Lot 12 ,116 Brisbane Street, Ipswich (Formally Jamie’s Kitchen) as a visual arts Studio and agree that the works commence as soon as practical.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Marnie Doyle:

A. That the report titled ‘Response to Notice of Motion – An Arts Hub for the Creative Community of Ipswich’ be received and the contents noted.

B. That Council endorse the ‘Response to Recommendation B’ within the report, concerning the activation of Lease G on Lot 12 ,116 Brisbane Street, Ipswich (Formally Jamie’s Kitchen) as a visual arts Studio and agree that the works commence as soon as practical.

Mayor Teresa Harding proposed the following additional recommendation as Recommendation C:

C. That the Ipswich Arts advisory Group and the Community, Culture, Arts and Sport Committee be consulted on the future use of this facility.

The mover and seconder of the motion agreed to the additional recommendation.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Marnie Doyle:

A. That the report titled ‘Response to Notice of Motion – An Arts Hub for the Creative Community of Ipswich’ be received and the contents noted.

C. That the Ipswich Arts advisory Group and the Community, Culture, Arts and Sport Committee be consulted on the future use of this facility.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Ireland

Doyle

The motion was put and carried.

2. Response to Notice of Motion - Ripley Valley Library

This is a report concerning a response to a Notice of Motion submitted by Councillor Jacob Madsen at the Council Ordinary Meeting on 19 May 2022, requesting that Council commence planning for delivery of Library Services to the proposed Ripley Valley Library Catchment and consider what options are available over the next few years to provide Library Services in the interim.

RECOMMENDATION

Moved by Councillor Jacob Madsen:

Seconded by Councillor Sheila Ireland:

That the report titled ‘Response to Notice of Motion – Ripley Valley Library’ be received and the contents noted.

Councillor Sheila Ireland proposed the following additional recommendation as Recommendation B:

B. That White Rock be included in the Ripley Valley library catchment.

The mover agreed to the additional recommendation.

RECOMMENDATION

Moved by Councillor Jacob Madsen:

Seconded by Councillor Sheila Ireland:

A. That the report titled ‘Response to Notice of Motion – Ripley Valley Library’ be received and the contents noted.

B. That White Rock be included in the Ripley Valley library catchment.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Ireland

Doyle

The motion was put and carried.

Councillor Jacob Madsen left the meeting at 11.49 am.

Confirmation of Minutes

3. Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2023(10) of 9 November 2023

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the Minutes of the Community, Culture, Arts and Sport Committee held on 9 November 2023 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Ireland

Doyle

All Councillors except Councillor Jacob Madsen were present when the vote was taken.

The motion was put and carried.

Officers’ Reports

4. Event Sponsorship - 2024 Ipswich Cup

This is a report concerning an application for Event Sponsorship by Ipswich Turf Club for support of the Ipswich Cup to be held on Saturday 22 June 2024.

The application is for $25,000 excl. GST in financial support and the recommendation is to maintain the sponsorship level provided in 2022 at $20,000.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Mayor Teresa Harding:

That Council provide Event Sponsorship of $20,000 excl. GST to Ipswich Turf Club for the 2024 Ipswich Cup.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Kunzelmann (Abstain)

Harding

Ireland

Doyle

All Councillors except Councillor Jacob Madsen were present when the vote was taken.

The motion was put and carried.

5. Event Sponsorship - 2024 Ipswich Show

This is a report concerning an application for Event Sponsorship by Ipswich Show Society for support of the Ipswich Show to be held from Friday 17 to Sunday
19 May 2024.

The application is for $40,000 ex GST in financial support and the recommendation is to provide financial support to the value of $30,000 ex GST.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Marnie Doyle:

That Council provide Event Sponsorship of $30,000 (excl. GST) to Ipswich Show Society for the 2024 Ipswich Show.

Councillor Andrew Fechner proposed the following motion:

That item 5 titled ‘Event Sponsorship – 2024 Ipswich Show, be referred to the Council Ordinary Meeting scheduled for 7 December 2023 for consideration.

The seconder agreed to the proposed motion.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Marnie Doyle:

That item 5 titled ‘Event Sponsorship – 2024 Ipswich Show, be referred to the Council Ordinary Meeting scheduled for 7 December 2023 for consideration.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Ireland

Doyle

All Councillors except Councillor Jacob Madsen were present when the vote was taken.

The motion was put and carried.

6. 2023 Christmas in Ipswich Program

This is a report concerning the 2023 Christmas in Ipswich program of events including new additions to the program and activations programmed for the week of Christmas.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the report outlining the 2023 Christmas in Ipswich Program be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Ireland

Doyle

All Councillors except Councillor Jacob Madsen were present when the vote was taken.

The motion was put and carried.

7. Quarterly Event Sponsorship and Ticket Allocation Report

This is a report concerning event sponsorship approved in the period of 1 July 2023 to 30 September 2023 as required under the Event Sponsorship Policy.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

A. That Council receive and note the following event sponsorship allocations during the 1 July to 30 September 2023 period:

1. AFL Queensland Limited $9,000 (excl. GST) in cash support and $19,588.27 for the 2023 National Inclusion Carnival.

2. Tivoli Social Enterprises Ltd $20,000 (excl. GST) in cash support for the New Year’s Eve Celebrations ‘Celebrate ’24 at Tivoli’.

B. That Council receive and note that no event impact study support was confirmed during the 1 July to 30 September 2023 period.

C. That Council receive and note that there were no event sponsorship ticket allocations made during the 1 July to 30 September 2023 period.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Ireland

Doyle

All Councillors except Councillor Jacob Madsen were present when the vote was taken.

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

Commencement of next meeting

RECOMMENDATION

Moved by Councillor Andrew Fechner:

That the Economic and Industry Development Committee commence at 1.15 pm.

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 11.14 am.

The meeting closed at 12.15 pm.

Council

Meeting Agenda

7 December

2023

Doc ID No: A9649403

ITEM: 16.1

SUBJECT: Lease for Renewal over Trust Land - Queens Park Tennis Facility -
76 Chermside Road, Ipswich

AUTHOR: Senior Property Officer (Tenure)

DATE: 28 November 2023

Executive Summary

The Governance and Transparency Committee at its meeting held on 28 November 2023 referred this report to the Council Ordinary Meeting of 7 December 2023 for consideration.

This is a report concerning the proposed new trust leave over part of trust land located at
76 Chermside Road, Ipswich, described as Lot 1 on SP154140 (the Land), between Ipswich City Council (Council) and Ipswich District Junior Tennis Association Inc.

RECOMMENDATION

B. That Council enter into a trustee lease (reference 5966) with Ipswich District Junior Tennis Association Inc.:

(i) at a commencing annual rent of $2,900 excluding GST, payable to Council, and

(ii) for an initial term of 10 years with no options for extension.

RELATED PARTIES

There was no declaration of conflicts of interest

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

Queens Park Tennis Facility

Queens Park is located at 76 Chermside Road, Ipswich and is a Deed of Grant in Trust (DOGIT) owned by the State of Queensland (represented by the Department of Resources) with Council as trustee of the land. The land is managed in accordance with the Land Act 1994 and the Land Regulation 2020. Council, as trustee of land, is required to ensure that the land is managed appropriately under the legislation and the State’s policies.

Ipswich District Junior Tennis Association Inc (IDJTA) lease part of the land as a tennis facility to facilitate tennis development pathways and programs for children. This includes coaching squads, private and group coaching, fixtures and tournament matches, social tennis and court hire.

Historically known by various names, the association now known as IDJTA was originally formed in 1906 and has had a longstanding relationship with the Ipswich community and Council for over 100 years.

In 1928, the site for the courts and Association Headquarters was suggested as Chermside Road, the current location, which was opened on 7 July 1934. In 1948, the facility became the most picturesque place to play tennis within Queensland with an additional four courts constructed.

Where the Land Regulation 2020 does not provide assistance with determining rent, Council’s Tenure over Council Property Policy (Policy) does give Council discretion regarding setting rent payable on trust land. For the lease to IDJTA, Council is using the Category C rental requirements as a guide, and that, following a period where the rent is gradually increased to assist IDJTA in complying with Council’s rental requirements, for certainty for both Council and IDJTA, the land valuation as at 1 November 2023 is being used, rather than a future land valuation as might be strictly required under Category C of the Policy.

The trustee lease terms are as follows:

Terms	New Terms		Existing Terms
Term:	Ten (10) Years		Ten (10) Years
Commencement Date:	1 November 2023		01 November 2013
Expiry Date:	31 October 2033		31 October 2023
Annual Rent:	Tiered – applicable to this proposed trustee lease Year 1 - $2,900 Year 2 - $3,900 Year 3 - $4,900 Year 4 - $5,900 Year 5 - $6,900 (excl GST) (3% of 2023 UCV) Year 6 - $7,107 Year 7 - $7,320 Year 8 - $7,540 Year 9 - $7,766 Year 10 - $8,000	Non-Tiered (for reference only) Year 1 - $6,900 Year 2 - $7,107 Year 3 - $7,320 Year 4 - $7,540 Year 5 - $7,766 Year 6 - (excl GST) (3% of 2028 UCV) Year 7 - 3% increase Year 8 - 3% increase Year 9 - 3% increase Year 10 - 3% increase	$2,885 (excl GST)
Annual Increase	3% (annual increase already adjusted in tiered approach above from Year 7)		CPI
Permitted Use:	The provision of tennis facility purposes, specifically and associated administration		For tennis and incidental purposes

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Land Act 1994

Land Regulation 2020

Local Government Act 2009

Local Government Regulation 2012

policy implications

The proposed trustee lease to IDJTA aligns with the intended use of the trust land and complies with the Land Act 1994 and Land Regulation 2020. Nevertheless, it deviates from the Council's approved Tenure over Council Property Policy due to the proposed tiered rent structure, which contrasts with the recommended rent structure outlined in the Policy.

The Policy allows for longer lease terms exceeding 5 years, with a business justification from the lessee and a Council resolution. Internal stakeholders recognise that certain leases may require extended tenure to ensure stability in the public interest and deliver substantial community benefits that contribute significantly to the community’s well-being.

RISK MANAGEMENT IMPLICATIONS

Not approving the recommendation to enter into the trustee lease will significantly weaken community access to the services offered by the relevant organisations. Council will also be in breach of the Land Act 1994 should both lessees continue to occupy the land without appropriate tenure documentation.

Financial/RESOURCE IMPLICATIONS

Queens Park Tennis Facility

Funding is available for Council to meet its obligations, operating and capital program works, and the proposed rent will offset the cost of ongoing significant maintenance, repairs, and replacement of assets.

The trustee lessee will be responsible for cleaning, general repairs, maintenance and outgoings (operational costs, rates, water, electricity).

Council plans for open space network through the Local Government Infrastructure Plan and Desired standards of Service for Park types.

The following documents for Queens Park also guide future embellishment:

· Queens Park Masterplan,

· Queens Park Land Management Plan

· Queens Park Conservation Management Plan

· Aboriginal Cultural Heritage Investigations

COMMUNITY and OTHER CONSULTATION

IDJTA have recently confirmed their consent to the proposed new trustee lease terms.

The following internal branches have been consulted and provided the below responses;

(a) Property Services completed property due diligence

a. Various searches and assessments were completed to ensure comprehensive understanding of the land and its constraints

b. The cultural heritage search identified artefact scatter within the lease area

c. No other current constraints identified over the land

(b) Community and Cultural Services were consulted and agree with the proposal in this report.

a. Extensive discussion and negotiation regarding the rental terms occurred

a. No comment was made other than they agree

b. The maintenance schedule was reviewed with amendments

(d) Safe City were consulted and agree with the proposal in this report.

a. No comment was made other than they agree

b. The maintenance schedule was reviewed with amendments

(e) Infrastructure Strategy were consulted and agree with the proposal in this report.

a. Comment was received with suggested amendments to the maintenance schedule and key performance indicators.

b. Planning constraints and the planning framework for both new and existing buildings were provided.

Conclusion

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	Under Recommendation B Council disposal of trustee lease over part of the Land to the following organisations; 1. Ipswich District Junior Tennis Association Inc.
(b) What human rights are affected?	Recognition and equality before the law (section 15) Protection from torture and cruel, inhuman or degrading treatment (section 17) Freedom of movement (section 19) Freedom of expression (section 21) Peaceful assembly and freedom of association (section 22) Privacy and reputation (section 25)
(c) How are the human rights limited?	The proposed decision to enter into the lease will potentially interfere to restrict with the rights identified above because the lessee will have the power to eject persons in particular circumstances
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Yes. Ejecting a person in particular circumstances is a reasonable approach to ensure health and safety. Less restrictive means would be warnings, etc, but it is anticipated that these would be utilised prior to any ejection
(e) Conclusion	The decision is consistent with human rights.

Attachments and Confidential Background Papers

1.	Written Authority No. 1 (2020) Section 64 of the Land Act 1994 ⇩
2.	Property Plan - 76 Chermside Road, Ipswich ⇩
3.	Lease Plan - 76 Chermside Road, Ipswich (Lease E) ⇩
4.	Title Search - 76 Chermside Road, Ipswich ⇩
5.	Cultural Heritage Report - 76 Chermside Road, Ipswich ⇩

	CONFIDENTIAL
6.	Business Plan 2021-2026 IDJTA
7.	Vision 2023 IDJTA
8.	Letter of support IDJTA

Kerry Perrett

Senior Property Officer (Tenure)

I concur with the recommendations contained in this report.

Alicia Rieck

Property Services Manager

I concur with the recommendations contained in this report.

Anthony Dunleavy

Manager, Legal and Governance (General Counsel)

I concur with the recommendations contained in this report.

Matt Smith

General Manager Corporate Services

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

7 December

2023

Doc ID No: A9648585

ITEM: 16.3

SUBJECT: Event Sponsorship - 2024 Ipswich Show

AUTHOR: City Events Manager

DATE: 28 November 2023

Executive Summary

This report was referred to the Council Ordinary Meeting of 7 December by the Community, Culture, Arts and Sport Committee held on 28 November 2023.

This is a report concerning an application for Event Sponsorship by Ipswich Show Society for support of the Ipswich Show to be held from Friday 17 to Sunday 19 May 2024.

The application is for $40,000 ex GST in financial support and the recommendation is to provide financial support to the value of $30,000 ex GST.

Recommendation/s

That Council provide Event Sponsorship of $30,000 (excl. GST) to Ipswich Show Society for the 2024 Ipswich Show.

RELATED PARTIES

· Ipswich Show Society, whose Executive Members include: Denise Hanly, Darren Zanow, Paul Casos, Andrew Cooper, Dr Chris Raymont and Jillian Pattinson. Members include: Keith Lewis, Laurie Mundt, Russell Haag and Theo Woollett.

· It should be noted that the following Executive Members, Members or Show Team Members are former Ipswich City Council employees: Denise Hanly (Councillor), Paul Casos (Events Corp), Laurie Mundt, Jacqui Thomas, Joanne Hadnutt and Rachel Vickary.

· Ipswich Show Society have declared that there are no discernible related party conflicts of interest associated with this report and its recommendation.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

Council’s event sponsorship program is a direct outcome and delivery action of the City Events Plan:

• To attract, support and produce a diverse program of annual events that engage the community, promote Ipswich as a destination, drive visitation and positively impact on business and industry.

The Ipswich Show Society has submitted an Event Sponsorship application for the Ipswich Show to be held from Friday 17 to Sunday 19 May 2024.

Council has been requested to provide financial support to the Ipswich Show Society of $40,000 (excl. GST), in addition to incidental equipment usage of traffic cones (in-kind support) and potted plants (not within the scope of in-kind support).

Council has supported the Ipswich Show Society to deliver the Ipswich Show over many years through cash sponsorship and in-kind support including $25,000 ex GST funding in 2019. Increased support of the event was provided during COVID with $40,000 ex GST in 2021, and $45,000 ex GST in 2022. The event’s 150^th year celebration in 2023 received one-off Signature Partner support totalling $63,000 ex GST.

In line with the Event Sponsorship Policy, a panel assessment was conducted with the resulting recommendation to provide $30,000 (excl. GST) in cash support to the Ipswich Show Society for the 2024 Ipswich Show.

The recommendation is consistent with the Community Funding and Support Program Guidelines criteria, which supports applications that can show evidence of an event becoming financially sustainable, with council support diminishing over time.

The Ipswich Show Society will utilise council’s financial contribution to assist in the delivery of the event’s entertainment program, infrastructure hire, safety and first aid, traffic management, waste management and event marketing and promotion.

Noteworthy details:

· The Ipswich Show Society provides opportunities for community participation and social inclusion, while nurturing local talent and creatives, strengthening local businesses and developing learning opportunities for volunteers

· An event impact study of the 2021 Ipswich Show highlighted an economic return of $888,656 with 27,020 individuals attending

· The 2023 150^th Ipswich Show trialled an extended footprint with two additional areas – the Historical Precinct and the Boulevard – with the event attracting 36,000 attendees, guests, volunteers and participants combined (no event impact study was completed)

· The 2023 event engaged the local community across the show program with the following highlights:

o 2,395 local entrants from school children to veteran livestock producers entered in 29 competitions across categories including Horses, Cattle, Farm Produce, Apiculture, Fine Art, Photography, Schoolwork, Creative Craft, Brute Ute to Demolition Derby, Young Talent and Woodcraft

o 18 local performers/acts featured in the entertainment program

o 32 community groups involved in demonstrations and displays across the show weekend

o 305 local community members participated in the Grand Parade

· In 2024, the Ipswich Show Society plans to retain the extended footprint to attract a potential 30,000 attendees with proposed additions to the program including:

o Dairy Cattle, Sheep and Chainsaw Racing competitions

o Children’s entertainers including magic, circus, stunts and puppets

o A Grand Parade theme of Celebrating out Community; to celebrate community spirit through creativity and colour

o A dedicated Community Hub featuring free family friendly activities provided by local community groups as well as a variety of support service organisations raising awareness and providing space for meaningful conversations

The Ipswich Show Society has developed a marketing and social media campaign which proposes to provide the following benefits to council:

Media and Marketing:

· Council Logo and / or brand acknowledgement on:

o Ipswich Show Press Advertisements

o TVC of the Ipswich Show broadcast media

o Flyer (135 000) distributed to households within Ipswich and western suburbs of Brisbane and Souvenir Program (6000)

o Bishopp Billboard Advertisement (Two sites)

o online tickets and Ipswich Show ticket registration page

o printable schedules, Thank You Certificates, Ipswich Show e-mail signature

o Ipswich Show website with hyperlink to company website

o Ipswich Show EDMS (circulation approx. 22000)

o across Social Media (20 mentions)

o media releases

· Social Media Partnership announcement

· Half page advert on printable schedules (supplied by Partner)

Brand Alignment:

· Logo Acknowledgment on the "All Partners" and "Major Partners"

· Corporate pull up banner positioned at corporate functions

· Logo acknowledgement on the "All Partners" and "Major Partners" Main Gate Signage

· Opportunity for council representative to attend the Official opening

· Multimedia screen advertisements (30 sec TVC) on-screen in Main Arena played 10 times throughout each day. (Developed and supplied by Partner)

· Logo Acknowledgment on-screen in Main Arena on all days of the event

· Rental billboard signage in Main Arena (Supplied and installed by Partner) Expiry Date: 1/03/25

· Opportunity to present promotional material at the Ipswich Show Information Booth

· Compere acknowledgement on all stages throughout site

· Opportunity to place 15 Promotional Banners throughout event site (Supplied by Partner)

· Logo acknowledgement on e-invitations for the President's Lunch, Fine Art Awards, Cattleman's Dinner, Sponsor's Lounge and Thank You Function

· Logo acknowledgement on all stage signage and What's On signage through the event site.

· Complimentary sites (One 6m x 3m and One 3m x 3m) in the Main Pavilion over three (3) days of the Show (includes twenty-six complimentary one day passes used by council staff to work at the various exhibition stalls in main pavilion. For example; Waste, Libraries etc).

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Section 109 of the Local Government Act 2009 provides local governments with the ability to use discretionary funds in accordance with the requirements prescribed under the Local Government Regulation 2012.

Section 202 of the Local Government Regulation 2012 prescribes a number of requirements for a local government making discretionary funds available.

policy implications

This report recommendation meets the principles of the Event Sponsorship Policy. It also delivers on council’s Community Development Strategy and is aligned with the Inclusion and Connectedness Plan currently being developed to help reduce and remove barriers experienced by people with a disability in our community. One of the priority areas of this plan will be around social, recreational, cultural, sporting and wellbeing inclusion.

RISK MANAGEMENT IMPLICATIONS

If council did not support the 2024 Ipswich Show it would still proceed.

Financial/RESOURCE IMPLICATIONS

The Ipswich Show Society have secured additional sponsorship through the State Government, corporate partnerships and other funding sources for this event.

The outlined financial support will be covered by dedicated Event Sponsorship funding allocated within the 2023-2024 City Events budget.

COMMUNITY and OTHER CONSULTATION

· Pre-lodgement email conversations with Ipswich Show Society

· Panel assessment completed

Conclusion

The Ipswich Show is a significant community event in the Ipswich events calendar, celebrating regional Australian culture from rural traditions to contemporary lifestyles.

Council has supported the Ipswich Show over many years and contributed to its development, growth and longevity.

The event strives to evolve its offering through an expanded footprint and its focus on contemporary engagement including first-time visitors and loyal patrons alike.

Council’s continued support of the Ipswich Show will deliver an event with strong community benefits, and economic return for the City of Ipswich.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	The Recommendation states that council support the Ipswich Show Society for the 2024 Ipswich Show with $30,000 (excl. GST)
(b) What human rights are affected?	No human rights are affected by this decision. The subject matter of the agreement will not impact on the human rights of any third parties.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Lauren Roche

City Events Manager

I concur with the recommendations contained in this report.

Carly Gregory

Manager, Marketing and Promotions

I concur with the recommendations contained in this report.

Ben Pole

General Manager, Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

7 December

2023

Doc ID No: A9640777

ITEM: 16.4

SUBJECT: Appointment of Urban Utilities Board Member

AUTHOR: Manager, Executive Services

DATE: 24 November 2023

Executive Summary

This is a report concerning the proposed appointment of Carmel Krogh OAM to fill the current vacancy on the Urban Utilities Board following the passing of Graham Thomsen.

Recommendation/s

A. That Council endorse the appointment of Carmel Krogh OAM as a Board member of Urban Utilities, effective 1 January 2024.

B. That the Chief Executive Officer be authorised to sign an Instrument of Appointment of Board Members to Urban Utilities and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

RELATED PARTIES

The Central South-East Queensland Distributor-Retailer Authority trading as Urban Utilities and its five Participating Local Governments:

· Brisbane City Council

· Ipswich City Council

· Lockyer Valley Regional Council

· Scenic Rim Regional Council

· Somerset Regional Council

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

The South-East Queensland Water (Distribution and Retail Restructuring) Act 2009 required the Central SEQ Distributor-Retailer Authority now trading as Urban Utilities to enter into a Participation Agreement (the Agreement) with its five shareholding local governments (the Participants). The Agreement outlines the responsibilities and obligations of Urban Utilities and its Participants and includes, but is not limited to, the rights of each Participant, decision-making and dispute resolution, the Board’s role, composition, appointment, remuneration and powers, corporate planning, reporting and profit distribution.

Urban Utilities is governed by an independent Board with eight independent directors appointed by the Participants.

Prior to 1 July 2010, the five local government areas (which Urban Utilities now serves) received water and sewerage services through either a council owned commercial business unit (e.g. Ipswich Water) or a department. The Participation rights (upon which dividends/tax equivalents are calculated) were determined on each Participant’s contributed regulatory asset base at the time of Urban Utilities creation and are detailed below:

Participant	Participation Right %	Participation Type #
Brisbane City Council	85.007%	Majority
Ipswich City Council	12.222%	Minority
Scenic Rim Regional Council	1.042%	Minority
Lockyer Valley Regional Council	0.903%	Minority
Somerset Regional Council	0.826%	Minority

# Majority Participant means a Participant holding more than 50% of Participation Rights and a Minority Participant means a Participant other than a Majority Participant.

Under the Agreement, a Special Majority of Participants in favour of a decision is defined as:

a) if there is a Majority Participant:

i. The Majority Participant; and

ii. 50% of the Minority Participants; or

b) If there is no Majority Participant, 75% of the Minority Participants.

A Special Majority of Participants is required for a director’s appointment, reappointment for a second term or appointment for more than two consecutive terms.

The Board Appointment Process has been in place since 2016 and states that the Urban Utilities Chair will make recommendations for Board appointments after undertaking an appropriate merit-based search process that has regard to the Board Skills Matrix (Annex 2 within Attachment 2) to ensure an effective and balanced Board.

On 10 July 2023 Council received a general board update from Urban Utilities that contained notification of the sudden passing of Board Member Graham Thomsen on 8 June 2023. On 14 July 2023 the Board Chair provided Council with an update on the proposed recruitment activities for a number of new or replacement board members with their terms scheduled to commence in 2024.

As board member recruitment activities progressed, Council was again provided an update by letter of 29 September 2023 with a number of suitable candidates identified to fill both the current and upcoming vacancies. Following this correspondence being provided to participating Councils, it was noted that the timing of the process set out in the Board Appointment Process conflicted with the timing of the 2024 Quadrennial Local Government Elections.

With this still leaving a Board vacancy that needed to be filled as soon as practical, Urban Utilities provided an update by letter of 7 November 2023 (Attachment 1) and further proposed to finalise only one appointment before the end of this calendar year and delay the remaining appointments until following the 2024 Quadrennial Local Government Elections. In the interests of time, participating Councils have indicated that they are willing to consider this matter via a circular resolution (Attachment 2).

A draft Instrument of Appointment is attached as Attachment 3.

The Board Appointment Protocol is included as Attachment 4.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

South-East Queensland Water (Distribution and Retail Restructuring) Act 2009 (Qld)

policy implications

Nil

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Financial/RESOURCE IMPLICATIONS

There are no financial or resource implications associated with this report.

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation.

The Urban Utilities Board Chair has discussed the process with the Mayor of Ipswich and the Urban Utilities Chief Executive Officer (CEO) has done same with the Ipswich City Council (CEO).

Conclusion

In order to permit Urban Utilities to fill the Board vacancy, a Special Majority of Participating Councils will need to support the appointment of the replacement Board member.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	The appointment of a new Board Member to fill a vacancy on the Urban Utilities Board.
(b) What human rights are affected?	No human rights are affected by this decision.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Attachments and Confidential Background Papers

	CONFIDENTIAL
1.	Letter to Ipswich City Council - Proposed Board Appointment
2.	Circular Resolution - Board Appointment
3.	Instrument of Appointment
4.	Urban Utilities Board Appointment Protocol

Wade Wilson

Manager, Executive Services

I concur with the recommendations contained in this report.

Sonia Cooper

Chief Executive Officer

“Together, we proudly enhance the quality of life for our community”

Division	Project	Order of Cost
1	Installation of air-conditioning within Blackstone Hall located within Castle Hill Blackstone Reserve, Blackstone	$30,000
3	Installation of pedestrian handrails at the existing pedestrian refuge located on Blackstone Road, Silkstone	$3,000
3	Installation of traffic islands along Gladstone Road and Tiger Street, Sadliers Crossing	$48,000
3	Installation of two seats within the Tofa Mamao A Samoa Park, adjacent to the Redbank Palms Lifestyle and Retirement Village, Redbank Plains	$10,000
4	Installation of a seat along Railway Street, Rosewood	$5,000

	CONFIDENTIAL
1.	Original application Robert Jones
2.	Original application Martin Power

INTRODUCTION

RECOMMENDATION

Attachments and Confidential Background Papers