Council

Meeting Agenda

23 March

2023

Unconfirmed Minutes of Council Ordinary Meeting

23 February 2023

Held in the Council Chambers, Administration Building

1 Nicholas Street, Ipswich

The meeting commenced at 9.01 am

ATTENDANCE AT COMMENCEMENT	Mayor Teresa Harding (Chairperson); Councillors Deputy Mayor Jacob Madsen, Sheila Ireland, Paul Tully, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Nicole Jonic
WELCOME TO COUNTRY	Aunty Jill Davidson (Yuggera elder) delivered the Welcome to Country
OPENING PRAYER	Pastor Peter Clarke – Beacon Community Baptist Church
APOLOGIES AND LEAVE OF ABSENCE	Nil
5. Condolences	Nil
6. tRIBUTES	Nil
7. PresentATion OF Petitions	Nil

8. Presentations and Deputations

Presentation of Employee Support Award to Ipswich City Council on behalf of the Australian Defence Force

Attachments

1. Presentation speech for Australian Defence Force Employee Support Award

9. Public Participation

Nil

10. Matter of Public Interest

Mayor Teresa Harding: One Year on from the Flood

Attachments

1. One Year on from the Flood

11. Declarations of Interest in matters on the agenda

COUNCILLOR ANDREW FECHNER

In accordance with section 150EQ of the Local Government Act 2009, Councillor Andrew Fechner informed the meeting that he has a declarable conflict of interest in the following item:

· Item 15.6 titled Ipswich Central Redevelopment Committee’s Report

The nature of the interest is that Councillor Fechner stands to gain a benefit or suffer a loss due to his business interest in both A1A Events Pty Ltd and Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street, Ipswich.

Councillor Andrew Fechner advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

councillor jacob madsen

In accordance with section 150EQ of the Local Government Act 2009, Deputy Mayor Jacob Madsen informed the meeting that he has a declarable conflict of interest in the following item:

· Item 15.6 titled Ipswich Central Redevelopment Committee’s Report

The nature of the interest is that Councillor Madsen is a member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment works that Council is undergoing.

Councillor Madsen advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

COUNCILLOR JACOB MADSEN

In accordance with section 150EQ of the Local Government Act 2009, Deputy Mayor Jacob Madsen informed the meeting that he has a declarable conflict of interest in the following item:

· Item 14.2 titled Suspected Inappropriate Conduct of a Councillor

The nature of the interest is that Councillor Madsen is the subject councillor referred to in this report.

Councillor Jacob Madsen advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

councillor paul tully

In accordance with section 150EQ of the Local Government Act 2009, Councillor Paul Tully informed the meeting that he has a declarable conflict of interest in Item 3 of Item 15.1 titled Warrill Park Lawn Cemetery – Master Plan Report.

The nature of the interest is that Councillor Tully is a Trustee of the Goodna Cemetery Trust appointed by the State Government.

Councillor Paul Tully invited the other councillors to determine if he can continue to participate in the decision process.

It was moved by Mayor Teresa Harding and seconded by Councillor Sheila Ireland that Councillor Paul Tully does not have a declarable conflict of interest in the matter because there is no personal or financial benefit to the councillor and therefore a reasonable person would trust that the final decision is made in the public interest.

The eligible councillors present at the meeting decided that Councillor Paul Tully may participate in the meeting in relation to the matter, including by voting on the matter.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

Councillor Tully did not take part in the vote on this matter.

The motion was put and carried.

12. Confirmation of Minutes

12.1

Confirmation of Minutes of Ordinary Meeting

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the Minutes of the Ordinary Meeting held on 19 January 2023 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

13. mayoral Minute

Nil

14. Business Outstanding

14.1

Development Application (17522/2021/PDA) Recommendation - Proposed Community Use (Child Care Centre) at 7001 Grampian Drive, Deebing Heights

Moved by Mayor Teresa Harding:

A. That Council approve Development Application No. 17522/2021/PDA, being the Material Change of Use for Community Use (Child Care Centre), subject to conditions as contained in Attachment 2 of this report.

Statement of Reasons

Council has reached its position having regard to the confirmation that the Department of Seniors, Disability Services and Aboriginal and Torres Strait Islander Partnerships (DSDSATSIP) are satisfied that cultural heritage matters have been addressed through the obligations under the Aboriginal Cultural Heritage Act 2003. The Queensland Police Service (QPS) Report has confirmed the results of the analysis of the bone fragments found near the subject site were of non-human origin and the advice from Economic Development Queensland (EDQ) that they have considered the assessment of cultural heritage matters and they are satisfied that matters relating to cultural heritage have been appropriately addressed. This has been reflected in the following correspondence.

§ The Correspondence dated 18 November 2022 from the Assistant Commissioner, Queensland Police Service.

§ The Correspondence dated 16 December 2022 from the Minister for Economic Development Queensland.

§ The Correspondence dated 22 December 2022 from the Executive Director Planning Services of Economic Development Queensland.

The motion lapsed for want of a seconder.

Suspension of Meeting Procedures

In accordance with section 10.2.1 and 10.2.2 of Council’s Meeting Procedures Policy Mayor Harding moved a procedural motion to suspend meeting procedures to allow debate on Item 14.1.

Moved by Mayor Teresa Harding:

Seconded by Councillor Sheila Ireland:

That the provision of these meeting procedures be suspended, as is necessary, for the purpose of discussion on Item 14.1 - Development Application (17522/2021/PDA) Recommendation - Proposed Community Use (Child Care Centre) at 7001 Grampian Drive, Deebing Heights.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Councillor Paul Tully foreshadowed that he would move the following alternate motion in relation to Item 14.1:

A. That the email letter from Aunty Kris Bunda (Yowie) to the Mayor and other Councillors on 22 February 2023 regarding the proposed Development Application 7001 Grampian Drive, Deebing Heights be formally received and tabled.

B. That as the application cannot be refused at this stage under the advice from the Deputy Premier and Minister for State Development, Infrastructure, Local Government and Planning, the matter be referred back to the Minister for his decision for the following reasons:

(1) There have been 163 objections to the proposed development.

(2) The competing First Nations’ claims in relation to the property and adjacent land cannot be properly assessed with the sole resources of the Ipswich City Council and having regard to the fact that no final native title determination has been made in respect of the area.

(3) The Queensland Police Report of 10 August 2022, which was conducted from photographs and not a physical examination of the skeletal remains, indicates that all except 4 of the bones and bone fragments were assessed as of non-human origin but no final assessment of those 4 remaining bones and bone fragments has ever been made.

(4) That Professor David Lambert from Griffith University has confirmed that “the only way to be absolutely sure about the origins of such remains is to sequence their genomic DNA”.

(5) That First Nations’ oral history is that there was a massacre on and/or near the development site adjacent to the former Deebing Creek Aboriginal Mission and cemetery, and that “there is more than a reasonable likelihood that human remains and/or artefacts are on the development site”, according to the formal submission opposing the development tabled at the meeting of Council on 23 February 2023.

(6) That appropriate State Government consultation occur with the First Nations’ people associated with this site to ensure proper cultural consultation occurs including Ground Penetrating Radar to establish the nature and extent of burials on or near the site including the examination of “anomalies” previously identified during earlier tests.

C. That the submission from Aunty Kris Bunda (Yowie) be included in the reference back to the Minister.

Resumption of Meeting Procedures

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That provision of these meeting procedures be resumed to continue with the order of business.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

14.1

Development Application (17522/2021/PDA) Recommendation - Proposed Community Use (Child Care Centre) at 7001 Grampian Drive, Deebing Heights

Moved by Councillor Paul Tully:

Seconded by Councillor Nicole Jonic:

(1) There have been 163 objections to the proposed development.

(4) That Professor David Lambert from Griffith University has confirmed that “the only way to be absolutely sure about the origins of such remains is to sequence their genomic DNA”.

C. That the submission from Aunty Kris Bunda (Yowie) be included in the reference back to the Minister.

Councillor Andrew Fechner proposed the following supplementary motion:

That unlike any other location within the Ripley Valley PDA, the Deebing Creek Mission and its surrounds is an important and sacred place with extra legislative and governance layers, namely the Aboriginal Cultural Heritage Act 2003 and the agreed Cultural Heritage Management Plan (CHMP) which need to be fully and appropriately assessed in an open and transparent manner which adequately reflects and addresses the extensive community concerns.

Councillor Paul Tully proposed that the supplementary motion be included as reason No. 7 in the formal motion.

The seconder of the original motion agreed to the proposed supplementary motion and of its inclusion as reason No. 7.

Moved by Councillor Paul Tully:

Seconded by Councillor Nicole Jonic:

(1) There have been 163 objections to the proposed development.

(4) That Professor David Lambert from Griffith University has confirmed that “the only way to be absolutely sure about the origins of such remains is to sequence their genomic DNA”.

(7) That unlike any other location within the Ripley Valley PDA, the Deebing Creek Mission and its surrounds is an important and sacred place with extra legislative and governance layers, namely the Aboriginal Cultural Heritage Act 2003 and the agreed Cultural Heritage Management Plan (CHMP) which need to be fully and appropriately assessed in an open and transparent manner which adequately reflects and addresses the extensive community concerns.

C. That the submission from Aunty Kris Bunda (Yowie) be included in the reference back to the Minister.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Adjourn Meeting

Moved by Councillor Paul Tully:

That the meeting be adjourned at 9.47 am to reconvene at 10.20 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

The meeting reconvened at 10.20 am.

14. Business Outstanding – CONDUCT MATTERS

At 10.21 am Deputy Mayor Jacob Madsen left the meeting room due to a previously declared interest in Item 14.2.

DECLARATION OF INTEREST

MAYOR TERESA HARDING

In accordance with section 150EW of the Local Government Act 2009, Councillor Andrew Fechner informed the Chairperson he believes Mayor Teresa Harding (Chairperson) has a declarable Conflict of Interest in Item 14.2 titled Suspected Inappropriate Conduct of a Councillor because Mayor Harding was an aggrieved party to the complaint.

Councillors sought clarification from Mayor Harding as to whether she believes she has a declarable Conflict of Interest in the matter.

Mayor Teresa Harding clarified that she believes that she does not have a personal Interest in the matter and tabled advice from the Department of Local Government in support of this.

Mayor Harding declared that in accordance with section 150EZ of the Local Government Act 2009 she did not discuss or influence the other councillors in relation to this matter.

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Fechner:

That Council determines that Mayor Harding has a declarable conflict of interest in relation to Item 14.2 titled “Suspected Inappropriate Conduct of a Councillor” because of her substantial prior involvement in the matter and that in accordance with Section 150ES(3)(a)(ii) of the Local Government Act 2009, the Mayor must not participate in the decision and must leave the meeting in relation to such matter because a reasonable person may believe that the final decision may not be made in the public interest.

The reasons for such decision are:

1. Sections 150P and 150R of the Local Government Act 2009 (the Act) require Councillors in certain circumstances to refer or notify certain matters to the Office of the Independent Assessor; however, as this matter was specifically referred to the OIA as a “complaint”, it must have been under Section 150O of the Act which does not require mandatory reporting.

2. Even if mandatory reporting was required, the Mayor was the “aggrieved party” in this matter, the outcome of which could specifically benefit the Mayor in the future.

3. This is encompassed in the departmental advice to the Mayor on the 14^th of February 2023 as follows:

“If, however, a councillor refers or notifies conduct of a councillor which is about conduct that was towards the referring councillor, then that referring councillor not only has a personal interest in the outcome of a matter, but may also be a relevant witness in the matter.”

“It is a matter for Council to determine, but it is recommended that both a subject councillor in an inappropriate conduct matter, and a notifier or referrer that also has a personal interest in relation to the matter, should leave the room and not be present for the discussion or decision in relation to the matter (including dealing with conflict of interest in relation to the matter).”

4. The complaint specified what penalty should be imposed on Cr Madsen which demonstrates a clear and personal interest in the final outcome of this matter.

In all of the circumstances, the personal interest of the Mayor in this matter and its outcome is considered to be quite substantial and clearly requiring this determination.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Ireland Nil

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

All Councillors except Deputy Mayor Jacob Madsen were present when the vote was taken.

Mayor Teresa Harding did not take part in the vote on this matter.

Attachments

1. Information tabled by Mayor Harding relating to declaration of interest

At 10.38 am Mayor Teresa Harding left the meeting room.

ASSUMING THE CHAIR

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Fechner:

That Councillor Russell Milligan assume the Chair in the Chairperson’s (Mayor Teresa Harding) absence.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Ireland Nil

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

All Councillors except Mayor Teresa Harding and Deputy Mayor Jacob Madsen were present when the vote was taken.

Councillor Russell Milligan assumed the Chair at 10.33 am.

DECLARATION OF INTEREST

COUNCILLOR NICOLE JONIC

In accordance with section 150EQ of the Local Government Act 2009, Councillor Nicole Jonic informed the meeting that she has a declarable conflict of interest in Item 14.2 titled Suspected Inappropriate Conduct of a Councillor.

The nature of the interest is that Councillor Jonic had discussions with Councillor Madsen in relation to the generalities of the unfairness she has felt in relation to complaints made against her as well.

Councillor Nicole Jonic invited the other councillors to determine if she can continue to participate in the decision process.

It was moved by Councillor Paul Tully and seconded by Councillor Sheila Ireland that having regard to the nature of the discussions of a general nature rather than the specifics of the matter before Council today, Councillor Jonic be permitted to remain in the meeting in relation to the matter, including by voting on the matter.

The eligible councillors present at the meeting decided that Councillor Nicole Jonic may participate in the meeting in relation to the matter, including by voting on the matter.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Ireland Nil

Tully

Doyle

Fechner

Kunzelmann

Milligan

All Councillors except Mayor Teresa Harding and Deputy Mayor Jacob Madsen were present when the vote was taken.

The motion was put and carried.

Councillor Jonic did not take part in the vote on the matter.

DECLARATION OF INTEREST

COUNCILLOR SHEILA IRELAND

In accordance with section 150EQ of the Local Government Act 2009, Councillor Sheila Ireland informed the meeting that she has a declarable conflict of interest in Item 14.2 titled Suspected Inappropriate Conduct of a Councillor.

The nature of the interest is that in relation to Item 14.2, Councillor Sheila Ireland and Deputy Mayor Jacob Madsen were both in the photos and made comments and she was not aware that the OIA had two complaints against her until receiving a letter from the OIA to say that the complaints against Councillor Ireland had been dismissed as she didn’t mention Council or funding.

Councillor Sheila Ireland invited the other councillors to determine if she can continue to participate in the decision process.

It was moved by Councillor Paul Tully and seconded by Councillor Nicole Jonic that Councillor Sheila Ireland does not have a declarable conflict of interest in the matter because there is no personal or financial benefit to the councillor and therefore a reasonable person would trust that the final decision is made in the public interest.

Councillor Tully clarified further that even though at one point issues coalesced between Councillor Jacob Madsen and Councillor Sheila Ireland, Councillor Sheila Ireland has been separated from this by a clear decision from the OIA that Councillor Sheila Ireland hasn’t transgressed anything.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Doyle

Fechner

Kunzelmann

Milligan

Jonic

All Councillors except Mayor Teresa Harding and Deputy Mayor Jacob Madsen were present when the vote was taken.

The motion was put and carried.

Councillor Ireland did not take part in the vote on this matter.

14.2

Suspected Inappropriate Conduct of a Councillor

A. That the suspected inappropriate conduct of Councillor Jacob Madsen be handled in a way determined by the Council.

B. That once determined, the reasons for the decision of the Council be included in the resolution.

Moved by Councillor Paul Tully:

Seconded by Councillor Nicole Jonic:

That Council, having considered the matter regarding Councillor Madsen referred from the Office of the Independent Assessor (OIA) to the Council's Chief Executive Officer (CEO) on 21 December 2022, decides as follows:

1. In accordance with Section 150AF(b) of the Local Government Act 2009 (the Act), the Council decides that the matter should be investigated on the basis of the information which has been provided to Councillors in respect of this matter.

2. In accordance with Section 150AF(3) of the Act, the reason for such decision is that given the nature and circumstances of the two complaints or information to the OlA in respect of such matter, the Council considers that it has sufficient information to properly decide the matter, without prejudice to the rights of Councillor Madsen or any other person.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Ireland Nil

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

All Councillors except Mayor Teresa Harding and Deputy Mayor Jacob Madsen were present when the vote was taken.

The motion was put and carried.

Moved by Councillor Paul Tully:

Seconded by Councillor Nicole Jonic:

That having investigated such matter, and in accordance with section 150AG(1)(a) of the Local Government Act 2009 (the Act), the Council decides that Councillor Madsen has not engaged in inappropriate conduct on the following grounds (a) to (f):

(a) That Councillor Madsen had the right to make the reported comments in accordance with Section 21 of the Human Rights Act 2019 which states:

"21 Freedom of expression

(1) Every person has the right to hold an opinion without interference.

(2) Every person has the right to freedom of expression which includes the freedom to seek, receive and impart information and ideas of all kinds, whether within or outside Queensland and whether -

a) orally; or

b) in writing; or

c) in print; or

d) by way of art; or

e) in another medium chosen by the person."

Such right is acknowledged in Section 5 of Council's Media and Corporate Communications Policy (Media Policy) which states:

"Human Rights Commitment

Ipswich City Council (Council) has considered the human rights protected under the Human Rights Act 2019 (Qld) when adopting and/or amending this policy. When applying this policy, Council will act and make decisions in a way that is compatible with human rights and give proper consideration to a human right relevant to the decision in accordance with the Human Rights Act 2019 (Qld)."

(b) That Councillor Madsen was speaking in his proper divisional role and his statutory citywide councillor role having regard to Sections 12(1) and 12(6) of the Act which state:

(1) "A councillor must represent the current and future interests of the residents of the local government area.”

(6) "When performing a responsibility, a councillor must serve the overall public interest of the whole local government area.”

(c) That Councillor Madsen's comments were consistent with Paragraph 8 of Section 2 "Purpose and Principles" of the Media Policy which states inter alia:

"The purpose of this policy is to ensure Councillors have fair and equitable opportunity to engage with the community about divisional, committee and other community matters through Council’s external communication networks, recognising the citywide role and responsibilities of all Councillors under section 12 of the Local Government Act 2009.”

(d) That the comments made by Councillor Madsen were permitted pursuant to Paragraph 6 of Section 6 “Scope” of the Media Policy, which states, inter alia:

“This policy does not preclude Councillors from making their own statements or comments which may conflict with Council’s position…ensuring that their comments are not portrayed by them as the official view of Council.”

Councillor Madsen’s comments did not conflict with any Council position – indeed they supported it – nor did he attempt to portray them as the official view of Council except insofar as they were previously authorised by Council.

Councillor Madsen’s comments related to planned 2 bridge upgrades situated in his Division 1 which were not citywide projects.

The letter from the Office of the Independent Assessor (OIA) of 21 December 2022 to the CEO states that the “relevant committee for federal funding for bridge upgrades… is “alleged to be the Growth, Infrastructure and Waste (GIW) Committee” but there is nothing in the adopted “Terms of Reference” of the GIW Committee which states that this is correct.

In the OIA letter, it is further “alleged Councillor Madsen should have referred any request for a media statement to the ICCs Media Team” but there is nothing in the Media Policy which requires this.

The OIA letter further states:

"Councillor Madsen has asserted that the appropriate committee for grants is the Governance and Transparency Committee according to its delegated authority and refers to the 30 June ICC Media Report which was already in the public domain." – See Paragraph (f) below.

His comments in Ipswich News Today of 14 October 2022 and the Ipswich Tribune of 21 October 2022 simply repeat official statements in June 2022 and reflect the inherent right of Councillors to provide factual information to the media and the public about any decision already made by Council.

Any other interpretation would prevent an individual Councillor, except the Mayor and relevant Committee chairperson, from ever publicly disclosing a Council decision or resolution of any kind even it were in the official Minutes of the Council and/or in the public domain.

The official Council Media Statement of 30 June 2022 headed "Division 1 highlights: Urban and rural areas reap benefits in 2022-2023 Budget" stated inter alia the following singular comment from Councillor Madsen:

"The rural road network in Division 1 is also set to benefit from several projects. This includes more than $4.6 million towards timber bridge replacements at Calvert and Ebenezer and $150,000 to design an upgrade to Grandchester - Mt Mort Rood."

As reported in Ipswich News Today on 14 October 2022 and Local Ipswich News on 21 October 2022, Councillor Madsen made the following comment:

"The Ipswich City Council 2022-23 Budget included more than $4.6 million in council funding for these essential upgrades and this Federal Government contribution will ensure the projects can go ahead," he said.

Unequivocally, Councillor Madsen was simply repeating his approved comment of 30 June 2022 which related to his Division 1 which the OIA accepts as within the scope of the Media Policy.

Preventing a Councillor from simply stating or repeating details of a decision already made by Council would be a bizarre and unintended interpretation of the Council Media Policy.

(e) That, notwithstanding any other provisions of the Media Policy, the comments made by Councillor Madsen were at all times completely protected by the over-arching provisions of Paragraph 7 of Section 6 of the Media Policy which state:

"Nothing in the policy shall be interpreted as affecting the right of individual Councillors to raise or comment on issues of public importance or significance to them and to speak about such matters as elected representatives of the local community or in some other capacity".

In this regard, Council re-states its policy objective of Paragraph 7 of Section 6 of the Media Policy of recognising the fundamental and overriding right of all Councillors to speak publicly on any issue of "public importance or significance to them", irrespective of any other provision in the Media Policy. This clause was inserted in the revised Media Policy on 10 March 2022 to reflect the overriding democratic right of all Councillors to make comments completely free of the strictures of the Media Policy, thus reflecting the fundamental right of elected members to speak publicly on matters relating to their community.

Paragraph 7 of Section 6 of the Media Policy clearly allows any Councillor to work collaboratively and publicly with State and Federal Members in relation to matters of mutual interest and importance in their communities.

(f) The comments by Councillor Madsen, the Chairperson of the Governance and Transparency Committee, were at all times also authorised by Paragraph 1 of Section 7.3.4 of the Media Policy which states:

"The relevant standing committee Chairperson will be the Lead Spokesperson on matters arising from their committee portfolio to the extent that these are consistent with the responsibilities outlined in the Committee Terms of Reference document."

Such Terms of Reference adopted on 9 December 2021 stated in Section 3 "Responsibilities" of the Committee included, inter alia:

"Grant Management".

Councillor Madsen also complied with Paragraph 5 of Section 7.3.4 of the Media Policy which states:

"Where a committee matter relates to an issue, initiative or activity principally within or affecting a particular division, the Councillors representing that division will also be Designated Spokespersons."

B. That the CEO utilise Council's decision in this matter as a guide to the intended operation of the Council Media Policy based on the issues considered and decided by this Council resolution.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Ireland Nil

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

All Councillors except Mayor Teresa Harding and Deputy Mayor Jacob Madsen were present when the vote was taken.

The motion was put and carried.

At 11.07 am Deputy Mayor Jacob Madsen returned to the meeting room.

At 11.08 am Mayor Teresa Harding returned to the meeting room and assumed the Chair.

Adjourn Meeting

Moved by Councillor Marnie Doyle:

That the meeting be adjourned at 11.08 am to reconvene at 11.18 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

The meeting reconvened at 11.21 am.

15. Reception and Consideration of Committee Reports

15.1

Report of Growth Infrastructure and Waste Committee No. 2023(01) of 9 February 2023

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That Council adopt the report of the Growth Infrastructure and Waste Committee No. 2023(01) of 9 February 2023.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Growth, Infrastructure and Waste Committee No. 2023(01) of 9 February 2023, as listed below, as resolutions of Council:

Growth Infrastructure and Waste Committee – item 1

Response to Petition: Request for Sound Barrier - Redbank Motorway Industrial Estate

A. That the report be received and noted.

B. That an update be provided to Councillors in six months.

Growth Infrastructure and Waste Committee – item 2

Confirmation of Minutes of the Growth Infrastructure and Waste Committee No. 2022(11) of 29 November 2022

That the Minutes of the Growth, Infrastructure and Waste Committee held on 29 November 2022 be confirmed.

Growth Infrastructure and Waste Committee – item 3

Warrill Park Lawn Cemetery - Master Plan Report

A. That the Master Plan for the Warrill Park Lawn Cemetery presented to the Council Ordinary Meeting on 19 February 2013 be revised and updated.

B. That the revised Concept Master Plan for the Warrill Park Lawn Cemetery be presented to a future meeting of the Growth and Infrastructure and Waste Committee.

Growth Infrastructure and Waste Committee – item 4

Regional Planning Interests Act 2014 - Application 22/009 - Austral Bricks - Mt Walker - Request for comments

That Council provide the response to Department of State Development, Infrastructure, Local Government and Planning as set out in Attachment 1.

Growth Infrastructure and Waste Committee – item 5

Exercise Of Delegation Report

That the Exercise of Delegation report for the period
15 November 2022 to 24 January 2023., be received and the contents noted.

Growth Infrastructure and Waste Committee – item 6

Planning and Environment Court Action Status Report

That the Planning and Environment Court Action status report be received and the contents noted.

Growth Infrastructure and Waste Committee – item 7

Infrastructure and Environment Department Capital Delivery Report December 2022

That the capital delivery report for the month of December 2022, be received and the contents noted.

Growth Infrastructure and Waste Committee – item 8

Development Application (17522/2021/PDA) Recommendation - Proposed Community Use (Child Care Centre) at 7001 Grampian Drive, Deebing Heights

That Item 8 titled ‘Development Application (17522/2021/PDA) Recommendation - Proposed Community Use (Child Care Centre) at 7001 Grampian Drive, Deebing Heights’ be referred to the Council Ordinary meeting scheduled for 23 February 2023.

15.2

Report of Governance and Transparency Committee No. 2023(01) of 9 February 2023

Moved by Deputy Mayor Jacob Madsen:

Seconded by Councillor Russell Milligan:

That Council adopt the report of the Governance and Transparency Committee No. 2023(01) of 9 February 2023.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Governance and Transparency Committee No. 2023(01) of 9 February 2023, as listed below, as resolutions of Council:

Governance and Transparency Committee – item 1

Confirmation of Minutes of the Governance and Transparency Committee No. 2022(11) of 29 November 2022

That the Minutes of the Governance and Transparency Committee held on 29 November 2022 be confirmed.

Governance and Transparency Committee – item 2

Quarter 2 - Operational Plan 2022-2023 Quarterly Performance

That the Quarter 2 Operational Plan 2022-2023 Quarterly Performance report be received and noted.

Governance and Transparency Committee – item 3

Quarterly Report to the Department of State Development, Infrastructure, Local Government and Planning

That the Committee endorse the draft letter to the Director-General (DSDILGP) containing the quarterly update for October to December 2022 as set out in Attachment 1.

Governance and Transparency Committee – item 4

Update to Council's Meeting Conduct Policy, Meeting Procedures Policy and Public Participation Policy

A. That the updated policy titled ‘Meeting Conduct’ as outlined in Attachment 3, be adopted.

B. That the updated policy titled ‘Meeting Procedures’ as outlined in Attachment 6, be adopted.

C. That the updated policy titled ‘Public Participation at Ordinary Council Meetings’ as outlined in Attachment 9 and the revised ‘Public Participation Application Form’ as outlined in Attachment 11, be adopted.

Governance and Transparency Committee – item 5

Disposal of Interest in Land for Easement Purposes Over Part of 1 Haig Street, Brassall

A. That Council resolve pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation) that the exemption referred to in section 236(1)(c)(iv) of the Regulation applies for the disposal of the easement interest of part of 1 Haig Street, Brassall, described as Lot 4 on RP8227 (“the Land”), by way of a new easement arrangement for sewerage purposes between Council and Urban Utilities.

B. That pursuant to s257(1)(b) of the Local Government Act 2009 Council resolve to delegate the power to the Chief Executive Officer to be authorised to negotiate and finalise the terms of the proposed easement as detailed in Recommendation A of this report and to do any other acts necessary to implement Council’s decision.

Governance and Transparency Committee – item 6

Procurement: Rates Modelling Software (EasyRev) Maintenance and Support Agreement - Extension to Contract 12472

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of the Rates Modelling Software (EasyRev) maintenance and support.

B. That Council enter into a contractual arrangement (Council file reference number 12472) with Harbour Software Pty Ltd, at an approximate purchase price of $24,000.00 (excluding GST) over the entire term, being an initial term of one (1) year, with options for extension at the discretion of Council (as purchaser), of an additional two (2) X one (1) year terms.

Governance and Transparency Committee – item 7

Procurement: Supply of Unbound Pavement Material for Maintenance of Council's Unsealed Roads

A. That Council vary the contractual arrangement with CW & EJ Russell for an additional approximate purchase price of $3,000,000 excluding GST over the entire term of up to three (3) years, being an initial term of one (1) year, with options for extension at the discretion of Council (as purchaser), for an additional two (2) x one (1) year terms.

B. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

Governance and Transparency Committee – item 8

Procurement: Customer Experience Maturity Assessment

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical to invite quotes for the provision of the annual Customer Experience Maturity Assessment.

B. That Council enter into a contractual arrangement (Council file reference number 19806) with Ipsos Pty Ltd, at an approximate purchase price of $70,000 excluding GST over the entire term, being an initial term of one (1) year with options for extension at the discretion of Council (as purchaser), of an additional two (2) X one (1) year terms.

Governance and Transparency Committee – item 9

Procurement: Waste Management Software Solution Contracts 12759 and 14024

A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the ongoing provision of the transfer stations operations system and related ancillary items provided by Mandalay Technologies Pty Ltd (Mandalay).

B. That the contractual arrangement 14024 with Mandalay for the transfer stations operations system and related ancillary items be extended for a further optional period(s) until 30 June 2026 at an approximate value of $77,281.00 + GST over the additional term (increasing the approximated contract value to $255,000.00 + GST over the entire extended term of the contract if all options are utilised).

C. That Council enter into a Deed of Variation with Mandalay to appropriately amend the existing contractual arrangement.

D. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the ongoing provision of the waste collection vehicle operations system and related ancillary items provided by 3 Logix Pty Ltd (3 Logix).

E. That the contractual arrangement 12759 with 3 Logix for the waste collection vehicle operations system and related ancillary items for a further optional period(s) until 30 June 2026 at an approximate value of $309,355.00 + GST over the additional term (increasing the approximated contract value to $2,160,000.00 + GST over the entire extended term of the contract if all options are utilised).

F. That Council enter into a Deed of Variation with 3 Logix to appropriately amend the existing contractual arrangement.

G. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

Governance and Transparency Committee – item 10

Procurement: DiSC Profile Solution

A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that INTEGRO is the only supplier reasonably available to provide the John Wiley & Sons Everything DiSC assessment tool through INTEGRO for the current DiSC system for the following reason:

1. As the current DiSC profile system is under an arrangement between the John Wiley & Sons and INTEGRO which has established a sole supplier arrangement for the DiSC John Wiley & Sons Everything DiSc profile system.

B. That Council enter into a contractual arrangement with INTEGRO for the provision of the DiSC profile system for a period of one (1) year with the option to extend for an additional two (2) years.

15.3

Report of Economic and Industry Development Committee No. 2023(01) of 9 February 2023

Moved by Councillor Nicole Jonic:

Seconded by Councillor Sheila Ireland:

That Council adopt the report of the Economic and Industry Development Committee No. 2023(01) of 9 February 2023.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Economic and Industry Development Committee No. 2023(01) of 9 February 2023, as listed below, as resolutions of Council:

Economic and Industry Development Committee – item 1

Confirmation of Minutes of the Economic and Industry Development Committee No. 2022(11) of 29 November 2022

That the Minutes of the Economic and Industry Development Committee held on 29 November 2022 be confirmed.

Economic and Industry Development Committee – item 2

Event Sponsorship - Ipswich Cup 2023

That the Ipswich Turf Club receive $20,000 excl. GST in financial support.

Economic and Industry Development Committee – item 3

Quarterly Event Sponsorship and Ticket Allocation Report

A. That Council receive and note that the following event sponsorship allocations during the 1 October 2022 to
31 December 2022 period:

Event Sponsorship under $15,000 (excl. GST) approved by the General Manager, Community, Culture and Economic Development:

· Australian Skateboarding Community Initiative Pty. Ltd. receive $10,000 (excl. GST) in cash support for the 2023 Eastern Rumble.

· Queensland Basketball Inc. receive $7,000 (excl. GST) in cash support for the 2023 Basketball Qld U12 Girls State Championship.

B. That Council receive and note that there were no event sponsorship ticket allocations made during the 1 October 2022 to 31 December 2022 period.

Economic and Industry Development Committee – item 4

Ipswich City Council Federal Budget Submission

That the Ipswich City Council 2023 – 2024 Federal Budget Pre-Budget Submission be received and the contents noted.

15.4

Report of Environment and Sustainability Committee No. 2023(01) of 9 February 2023

Moved by Councillor Russell Milligan:

Seconded by Councillor Sheila Ireland:

That Council adopt the report of the Environment and Sustainability Committee No. 2023(01) of 9 February 2023.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Environment and Sustainability Committee No. 2023(01) of 9 February 2023, as listed below, as resolutions of Council:

Environment and Sustainability Committee – item 1

Update - Notice of Motion to request White Rock Spring Mountain Conservation Estate to be Dedicated as a National Park

A. That Council support continued discussion with Queensland Parks and Wildlife Services, Department of Environment and Science around alternative locations, rather than pursue the dedication of White Rock – Spring Mountain Conservation Estate as a National Park.

B. That an update be brought to the May 2023 Environment and Sustainability committee.

Environment and Sustainability Committee – item 2

Update - Engagement Planning - Aboriginal and Torres Strait Islander Engagement Guide

A. That a draft Aboriginal and Torres Strait Islander Engagement Guide be developed and presented at a future Environment and Sustainability Committee for endorsement, following relevant stakeholder engagement.

B. That the matter of establishing a Traditional Owners Reference Group, referred to the Environment and Sustainability Committee for further consideration by Council on the 16 September 2021, be considered following the adoption of the Aboriginal and Torres Strait Islander Engagement Guide.

Environment and Sustainability Committee – item 3

Confirmation of Minutes of the Environment and Sustainability Committee No. 2022(11) of 29 November 2022

That the Minutes of the Environment and Sustainability Committee held on 29 November 2022 be confirmed.

Environment and Sustainability Committee – item 4

Review of the Local Disaster Management Plan

A. That the updated City of Ipswich Local Disaster Management Plan provided as Attachment 2 be approved.

B. That the Chief Executive Officer, in consultation with the Mayor, be authorised to make amendments based on feedback from members of the Local Disaster Management Group, who form part of the governance arrangements for adopting this plan.

15.5

Report of Community, Culture, Arts and Sport Committee No. 2023(01) of 9 February 2023

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That Council adopt the report of the Community, Culture, Arts and Sport Committee No. 2023(01) of 9 February 2023.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Community, Culture, Arts and Sport Committee No. 2023(01) of 9 February 2023, as listed below, as resolutions of Council:

Community, Culture, Arts and Sport Committee – item 1

Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2022(11) of 29 November 2022

That the Minutes of the Community, Culture, Arts and Sport Committee held on 29 November 2022 be confirmed.

Community, Culture, Arts and Sport Committee – item 2

Active Ipswich Strategy 2031 Annual Report Card

A. That the report concerning the first-year review of the Active Ipswich Strategy 2031 implementation be received and the contents noted.

B. That the Councillor representation be amended to reflect the revised arrangements for the Active Ipswich Strategy 2031 noting this is a change from Healthy Active City Alliance to West Moreton Obesity Advisory Group.

Community, Culture, Arts and Sport Committee – item 3

Ipswich Libraries Annual Report Card

That the report concerning Ipswich Libraries Annual Report Card be received and the contents noted.

Community, Culture, Arts and Sport Committee – item 4

Community Funding and Support Allocations Status Report -
1 October to 31 December 2022

That the report concerning the allocation of Council’s Community Funding and Support Programs from 1 October to 31 December 2022 be received and the contents noted.

Community, Culture, Arts and Sport Committee – item 5

Customer Experience Program Quarterly Report - December 2022

That the 31 December 2022 quarterly report concerning Council’s Customer Experience program of work be received and the contents noted.

At 11.27am Councillors Andrew Fechner and Deputy Mayor Jacob Madsen left the meeting room due to a previously declared interest in the matter.

15.6

Report of Ipswich Central Redevelopment Committee No. 2023(01) of 9 February 2023

Moved by Councillor Marnie Doyle:

Seconded by Councillor Sheila Ireland:

That Council adopt the report of the Ipswich Central Redevelopment Committee No. 2023(01) of 9 February 2023.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Deputy Mayor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

This block motion adopts all items of the Ipswich Central Redevelopment Committee No. 2023(01) of 9 February 2023, as listed below, as resolutions of Council:

Ipswich Central Redevelopment Committee – item 1

Confirmation of Minutes of the Ipswich Central Redevelopment Committee No. 2022(11) of 29 November 2022

That the Minutes of the Ipswich Central Redevelopment Committee held on 29 November 2022 be confirmed.

Ipswich Central Redevelopment Committee – item 2

Nicholas Street Precinct - Brand and Activation Manager Report - January 2023

That the Nicholas Street Precinct Communications, Engagement and Events Monthly Report be received and the contents noted.

Ipswich Central Redevelopment Committee – item 3

Nicholas Street Precinct - Retail Sub-Project Steering Committee December 2022

That the December 2022 Retail Sub-Project Steering Committee Report be received and the contents noted.

At 11.28 am Councillors Andrew Fechner and Deputy Mayor Jacob Madsen returned to the meeting room.

16. Officers’ Reports

16.1

CEO Organisational Performance Report for January 2023

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That the Chief Executive Officer Organisational Performance Report for the month of January 2023 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16.2

Procurement: Oracle Licences for iVolve

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

A. That pursuant to Section 235(f) of the Local Government Regulation 2012 (Regulation), Council utilise government agency contractual arrangement ICTSS.1102 by State of Queensland (acting through the Department of Communities Housing and Digital Economy) for the provision of Oracle Products and Services (Council file reference number 18396), with Oracle Corporation Australia Pty Ltd (Supplier) who is a party to the government agency contractual arrangement.

B. That under the government agency contractual arrangement with the Supplier, the approximate purchase price is $5,009,777.30 excluding GST over the entire term, the end date of the initial term being 26 February 2026, with current options for extension at the discretion of Department of Communities Housing and Digital Economy and/or Ipswich City Council of an additional two (2) X one (1) year terms.

C. That Council may enter into ancillary contractual arrangements with the supplier, as allowed by the government agency contractual arrangement.

D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16.3

Monthly Financial Performance Report - January 2023

Moved by Mayor Teresa Harding:

Seconded by Councillor Sheila Ireland:

That the report on Council’s financial performance for the period ending 31 January 2023, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16.4

Procurement: 20067 Parks and Facilities - Flood Damaged Assets Reconstruction Project

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender
No. 20067 for the delivery of Parks and Facilities Flood Damaged Assets Reconstruction Project to H & G Contractors Pty Ltd (Supplier).

B. That Council enter into a contractual arrangement with the Supplier at an approximate purchase price of $6,089,711.75 excluding GST.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

8. Notices of Motion	Nil
9. Questions on Notice	Nil

MEETING CLOSED

The meeting closed at 11.33 am.

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

9 March 2023

Growth Infrastructure and Waste Committee NO. 2023(02)]

Growth Infrastructure and Waste Committee NO. 2023(02)

9 March 2023

Report

COUNCILLORS’ ATTENDANCE: Mayor Teresa Harding (Chairperson); Councillors Paul Tully (Deputy Chairperson), Sheila Ireland, Deputy Mayor Jacob Madsen, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Nicole Jonic

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Planning and Regulatory Services (Peter Tabulo), General Manager Corporate Services (Matt Smith), General Manager Community, Cultural and Economic Development (Ben Pole), Acting General Manager Coordination and Performance (Wade Wilson), Manager, Asset Services (Brett McGrath), Project Lead Asset Management (Erin Goetz), Acting General Manager Infrastructure and Environment (Graeme Martin), Manager, City Design (Brett Davey), Development Assessment Manager East (Tim Foote), Treasury Accounting Manager (Paul Mollenhauer), Senior Property Officer Tenure (Kerry Perrett), Chief of Staff, Office of the Mayor (Melissa Fitzgerald), Manager, Development Planning (Anthony Bowles), Strategic Advisor – Strategic Directions (Shaun Nell), Senior Communications and Policy Officer (Jodie Richter), Senior Media Officer (Darrell Giles), Senior Media Officer (Lucy Stone) and Theatre Technician (Harrison Cate)

Welcome to Country or Acknowledgement of Country

Mayor Teresa Harding (Chairperson) delivered the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

In accordance with section 150EQ of the Local Government Act 2009, Councillor Nicole Jonic informed the meeting that she has a declarable conflict of interest in Item 7 titled Development Application – 6610/2022/MCU – Recommendation – Parmac Property Investments Pty Ltd – Fast Food Premises (KFC) at Goodna.

The nature of the interest is that Councillor Jonic, along with other members of her family, hold property in Goodna and have been approached by the applicant, Parmac Property Investments Pty Ltd, in the past relating to these holdings.

Councillor Nicole Jonic came to the conclusion that because of the nature of the conflict, she will exclude herself from the meeting while this matter is debated and the vote taken.

BUSINESS OUTSTANDING

Nil

MATTERS FOR RECOMMENDATION TO COUNCIL

Confirmation of Minutes

1. Confirmation of Minutes of the Growth Infrastructure and Waste Committee No. 2023(01) of 9 February 2023

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That the Minutes of the Growth, Infrastructure and Waste Committee held on 9 February 2023 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Deputy Mayor Jacob Madsen arrived at the meeting at 9.04 am.

Officers’ Reports

2. Request for Expression of Interests (EOI) - Lease of Land to Community Group/s

This is a report concerning proposed Expression of Interest (EOI) for three parcels of land dedicated to Council for Community Use under the Springfield Infrastructure Plan.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Nicole Jonic:

That Council endorse the development of an Expression of Interest (EOI) for the three parcels of land in Springfield, Spring Mountain and Augustine Heights which are dedicated to Council for Community Use under the Springfield Infrastructure Plan.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

3. Revised Infrastructure Asset Management Policy

This is a report concerning the new proposed Infrastructure Asset Management Policy as an outcome of the Effective Asset Management Project (EAM).

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the updated policy titled ‘Infrastructure Asset Management Policy’ as outlined in Attachment 3, be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

4. Infrastructure and Environment Department Capital Delivery Report January 2023

This is a report concerning the performance of the capital delivery by the Infrastructure and Environment Department for the month of January 2023.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the capital delivery report for the month of January 2023, be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

At this point during the meeting, Councillor Nicole Jonic declared a conflict of interest in relation to Item 7.

5. Exercise Of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 24 January 2023 to 21 February 2023.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the Exercise of Delegation report for the period 24 January 2023 to

21 February 2023, be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

6. Planning and Environment Court Action Status Report

This is a report concerning a status update with respect to current court actions associated with development planning applications.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the Planning and Environment Court Action status report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

MATTERS RESOLVED UNDER DELEGATION

(in accordance with section 257(1)(c) of the Local Government Act 2009, the Growth, Infrastructure and Waste Committee has been delegated power to make decisions on behalf of Council for decisions made under the Planning Act 2016 and the Economic Development Act 2012)

Councillor Nicole Jonic left the meeting at 9.22 am due to a previously declared interest in Item 7.

7. Development Application - 6610/2022/MCU - Recommendation - Parmac Property Investments Pty Ltd - Fast Food Premises (KFC) at Goodna

This is a report concerning a change representations request to amend the approved Business Use (Fast Food Premises) at 16 Queen Street, Goodna. The application seeks amendments to the approved plans for the development and amendments to a number of the conditions of approval.

The change representations request is recommended to be approved in part.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That the Growth, Infrastructure and Waste Committee resolve to approve, in part, the representations to change development application no. 6610/2022/MCU subject to conditions as contained in Attachment 1 of this report.

Councillor Paul Tully proposed the following amendment to the recommendation:

That the following words be added after the word “approval” at the end of the motion:

“subject to the following variations in Attachment 1 of the Report:

5(c)(i) on Page 132 of the Report: That the words “(either within Goodna, or a Character Zone)” remain as part of the condition.

5(c)(ii) on Page 132 of the Report: That the words “(prepared by a suitably qualified Heritage consultant)” remain as part of the condition.

The reason for these changes are:

(i) That the preservation of the dwelling in Goodna or in a Character Zone in the City of Ipswich is essential to ensure that the location of the new site is appropriate and to ensure that it is restored as far as possible and retains or enhances its original streetscape presence and overall setting; and

(ii) That it is essential in relation to this sensitive heritage matter that the proposed report be prepared by a suitably qualified Heritage consultant.

21(a) on Page 140 of the Report - That the condition be amended to read:

“The applicant must provide a detailed design for frontage street works (upgrading the existing footpath to a 2.5m footpath) in accordance with Section 1.1.4 (5) of Planning Scheme Policy 3 and Council’s Standard Drawing SR.19.”

The reason for this change is that a 2.5m wide footpath “is required in accordance with Council’s road standard/class (sub-arterial) for Queen Street” as stated on Page 115 of the Report.

During discussion of the proposed amendment, Councillor Paul Tully agreed to the removal of 5(c)(ii) and the reason for 5(c)(ii) from the motion.

The mover and seconder of the original motion agreed to the proposed amendment.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

5(c)(i) on Page 132 of the Report: That the words “(either within Goodna, or a Character Zone)” remain as part of the condition.

The reason for this change is:

21(a) on Page 140 of the Report - That the condition be amended to read:

The reason for this change is that a 2.5m wide footpath “is required in accordance with Council’s road standard/class (sub-arterial) for Queen Street” as stated on Page 115 of the Report.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

All Councillors except Councillor Nicole Jonic were present when the vote was taken.

The motion was put and carried.

Councillor Nicole Jonic returned to the meeting at 9.47 am.

8. New Ipswich Planning Scheme (Draft) - Stage 1: Planning Scheme Preparation and Stage 2: Public Engagement

At its meeting of 28 July 2022 Council endorsed the draft new Ipswich Planning Scheme and draft Planning Scheme Policies (Ipswich Plan 2024 (Draft)) and the progression of the draft scheme to first State Interest Review in accordance with the provisions of the Planning Act 2016, the Planning Regulation 2017 and the Minister’s Guidelines and Rules 2020.

This report is intended to facilitate Council’s endorsement of a revised draft of the Ipswich Plan 2024 (Draft) to enable completion of the first state interest review.

The preparation of the Ipswich Plan 2024 (Draft) has included:

· Public consultation on the Statement of Proposals (including a draft Strategic Framework) in 2019 including a review of public submissions and preparation of a consultation report used to guide the policy direction and drafting of the new planning scheme;

· Numerous workshops and briefing sessions with the Mayor & Councillors from April 2020 to February 2023;

· Preparation of detailed studies on key issues to inform the preparation of the draft planning scheme including-

a. Flooding;

b. Bushfire;

c. Mining;

d. Biodiversity;

e. Commercial and retail supply and hierarchy;

f. Industrial land supply;

g. Housing range, supply and availability;

· Submission of the draft new planning scheme and draft planning scheme policies to the Department of State Development, Infrastructure, Local Government and Planning for Review in July 2022;

· In September 2022, the Department of State Development, Infrastructure, Local Government and Planning provided a request for further information and a pause notice and information request (Information Notice) to Council, to permit the opportunity for a range of issues to be discussed and addressed; and

· Continued engagement with the Department of State Development , Infrastructure, Local Government and Planning (DSDILGP) to address questions and issues arising from the state interest review.

This report is intended to address the Information Notice and associated comments from the DSDIGLP received during the first phase of the State Interest Review through a revised Ipswich Plan 2024 (Draft). This will permit the completion of the first State Interest Review and allow progression to public consultation as soon as possible. If all steps proceed as expected, public consultation of the (Ipswich Plan 2024 (Draft)) is anticipated to commence in April 2023.

A new Local Government Infrastructure Plan will form part of the (Ipswich Plan 2024 (Draft)). It is currently under preparation and will follow a different process to obtain state government approval for consultation. It is anticipated that this will be submitted to Council for endorsement in the coming weeks.

“The attachment/s to this report are confidential in accordance with section 254J(3)(i) of the Local Government Regulation 2012.”

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

A. That Council endorse the revised Ipswich Plan 2024 (Draft) and draft Planning Scheme Policies as contained in Attachments 4 to 12 for the purpose of the continuation of the first state interest review.

B. That following receipt of the Chief Executive’s (DSDILGP) endorsement of the Ipswich Plan 2024 (Draft), the Chief Executive Officer (ICC) undertake steps to comply with any conditions of the Chief Executive’s endorsement and undertake the necessary steps to commence the public consultation of the draft planning scheme and planning scheme policies.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

MATTER FOR RECOMMENDATION TO COUNCIL

NOTICES OF MOTION

9. Notice of Motion - Upgrade of Memorial Honouring the life of Deidre Kennedy

This is a joint notice of motion submitted by Mayor Teresa Harding and Division 3 Councillors (Councillors Marnie Doyle and Andrew Fechner) proposing an upgrade to the memorial currently located near Bill Paterson Oval, Limestone Park which honours the life of Deidre Kennedy.

On the night of 13 April 1973, 17-month-old Deidre Kennedy was abducted from her Ipswich home and murdered. It was a crime that shook the nation and sent a wave of fear and despair across Ipswich.

Almost 50 years on, this joint Notice of Motion proposes to upgrade the existing memorial plaque which is currently attached to a rotunda in Limestone Park.

The scale and location of the existing memorial plaque does not adequately represent the significance of this sad moment in Ipswich’s history. In its current position, the Kennedy family, friends and residents are unable to leave fitting tributes and floral arrangements to celebrate and honour Deidre’s life.

Therefore, Mayor Teresa Harding and Division 3 Councillors Marnie Doyle and Andrew Fechner are seeking Council’s support to upgrade the current plaque, reattach it to a sandstone block or similar base, and relocate it to the neighbouring garden bed.

It is hoped this would serve as an appropriate and longstanding memorial of Deidre Kennedy’s life, creating a suitable place for Deidre’s family to come together with the community on the upcoming 50^th anniversary on Thursday 13 April 2023.

This proposal is supported by the Kennedy family, who would welcome Council’s ongoing support in ensuring Deidre’s memory will never be forgotten.

Image 1: Existing memorial Image 2: Example of upgraded memorial

Memorial for Deidre Kennedy | The Courier Mail

Mayor Teresa Harding and Councillors Marnie Doyle and Andrew Fechner gave notice of their intention to move the following motion at the Growth Infrastructure and Waste Committee Meeting of 9 March 2023:

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That Council upgrade the current memorial honouring Deidre Kennedy’s life, currently located at Bill Paterson Oval, Limestone Park and resolve to:

a) Upgrade the existing plaque to a large brass/bronze plaque or similar, with the design and inscription of the new plaque to be confirmed by Mayor Harding and Councillors Marnie Doyle and Andrew Fechner, on behalf of the Kennedy family.

b) Relocate the new memorial plaque to the garden bed adjacent to the existing plaque, mounted on a sandstone base.

c) To have these works completed before 13 April 2023.

d) Report back to the GIW Committee, following 13 April 2023, on the cost and timeline for any additional embellishments the Kennedy family proposes for this site, for Council’s consideration.

Councillor Paul Tully proposed the following amendment to the motion:

That Deidre Kennedy’s full name be included in the memorial.

That the word relocate in b) be amended to locate.

The mover and seconder of the original motion agreed to the amendment of b) only.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That Council upgrade the current memorial honouring Deidre Kennedy’s life, currently located at Bill Paterson Oval, Limestone Park and resolve to:

b) locate the new memorial plaque to the garden bed adjacent to the existing plaque, mounted on a sandstone base.

c) To have these works completed before 13 April 2023.

d) Report back to the GIW Committee, following 13 April 2023, on the cost and timeline for any additional embellishments the Kennedy family proposes for this site, for Council’s consideration.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.00 am.

Adjourn Meeting

Moved by Mayor Teresa Harding

That the meeting be adjourned at 9.59 am to reconvene at 10.30 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Madsen

Tully

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

The meeting reconvened at 10.01 am

The meeting closed at 10.01 am.

AdjournMENT

Moved by Mayor Teresa Harding

That an adjournment occur until 10.30 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Madsen

Tully

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

9 March 2023

Governance and Transparency Committee NO. 2023(02)]

Governance and Transparency Committee NO. 2023(02)

9 March 2023

Report

COUNCILLORS’ ATTENDANCE: Deputy Mayor Jacob Madsen (Chairperson); Councillors Russell Milligan (Deputy Chairperson), Mayor Teresa Harding, Marnie Doyle, Kate Kunzelmann and Nicole Jonic

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Corporate Services (Matt Smith), General Manager Community Cultural and Economic Development Manager (Ben Pole), General Manager Planning and Regulatory Services (Peter Tabulo), Acting General Manager Coordination and Performance (Wade Wilson), Strategic Advisor Strategic Directions (Shaun Nell), Manager City Design (Brett Davey), Manager, Environment and Sustainability (Kaye Cavanagh), Program Manager Flood Resilient Homes (Melanie de Kleyn), Senior Property Officer Tenure (Kerry Perrett), Acting General Manager Infrastructure and Environment (Graeme Martin), Treasury Accounting Manager (Paul Mollenhauer), Acting Manager Procurement (Ross Muller), Acting Property Services Manager (Alicia Rieck), Chief of Staff Office of the Mayor (Melissa Fitzgerald), Senior Communications and Policy Officer (Jodie Richter) and Theatre Technician (Harrison Cate)

WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY

Deputy Mayor Jacob Madsen (Chairperson) delivered the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

In accordance with section 150EQ of the Local Government Act 2009, Deputy Mayor Jacob Madsen informed the meeting that he has a declarable conflict of interest in Item 6 titled Procurement: Forbury Commercial modelling software for Nicholas Street Precinct.

The nature of the declarable conflict of interest is that Deputy Mayor Jacob Madsen is a member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment works that Council is undergoing.

Deputy Mayor Jacob Madsen came to the conclusion that because of the nature of the conflict, he will exclude himself from the meeting while this matter is debated and the vote taken.

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Governance and Transparency Committee No. 2023(01) of 9 February 2023

RECOMMENDATION

Moved by Councillor Russell Milligan:

Seconded by Councillor Marnie Doyle:

That the Minutes of the Governance and Transparency Committee held on 9 February 2023 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

Officers’ Reports

2. Proposed Organisational Restructure

This is a report concerning the proposed restructure of Ipswich City Council’s current organisational structure. The organisational changes are aimed at:

• Improving the organisation’s ability to meet current and future opportunities and challenges for the community, especially within the areas of environment and sustainability.

• Reducing the overall scale and complexity of the current Infrastructure and Environment Department (IED).

• Realigning the functions performed by the Coordination and Performance Department (CPD). CPD is an essential but small department that, by virtue of scale and size, doesn’t warrant being a department.

Section 196 (1) of the Local Government Act 2009 provides that ‘a local government must, by resolution, adopt an organisational structure that is appropriate to the performance of the local government’s responsibilities”.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

A. That Council approve the current Infrastructure and Environment Department be changed by the separation of the current Environment and Sustainability Branch to become a new Environment and Sustainability Department.

B. That Council approve that the Coordination and Performance Department ceases to be a department and that the following relocations of function occur:

(a) Media, Communications and Engagement Branch to the Community, Cultural and Economic Development Department;

(b) Performance Branch into a newly titled Branch, ‘Strategy and Performance’ within the Office of the Chief Executive; and

(c) Executive Services to the Office of the Chief Executive with a direct reporting relationship to the Chief Executive Officer.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

Attachments

1. Updated proposed organisation structure - department breakdown

3. Concession for General Rates - 297-347 Alpers Road, Mount Mort QLD 4340

This is a report concerning a request for a concession for general rates from The Queensland Trust for Nature for 297-347 Alpers Road, Mount Mort QLD 4340.

“The attachment/s to this report are confidential in accordance with section 254J(3)(d) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

That having satisfied the criteria in s120 of the of the Local Government Regulation 2012, as well as the Rates Concession Policy, the property at 297‑347 Alpers Road, Mount Mort QLD 4340, be granted a 100% concession on the differential general rate from the 30 August 2022, being the date of application.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

4. Concession for General Rates - Various Properties

This is a report concerning a request for a concession for general rates from Cherish the Environment Foundation Limited (Cherish) for 11 properties.

“The attachment/s to this report are confidential in accordance with section 254J(3)(d) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Councillor Russell Milligan:

That having satisfied the criteria in s120 of the of the Local Government Regulation 2012, as well as the Rates Concession Policy, the properties in Table 1 be granted a 100% concession on the differential general rate from the 11 November 2022, being the date of application.

Table 1

PROPERTY LOCATION

605-623 Ipswich Rosewood Road, JEEBROPILLY QLD 4340

19 McGearys Road, THAGOONA QLD 4306

26 McGearys Road, THAGOONA QLD 4306

66 McGearys Road, THAGOONA QLD 4306

99999 McGearys Road, THAGOONA QLD 4306

81 McGearys Road, THAGOONA QLD 4306

59 McGearys Road, THAGOONA QLD 4306

Lot 155 Underground, UNDERGROUND LAND QLD 4305

528-530 Woolshed Creek Road, WOOLSHED QLD 4340

795-851 Rosewood Laidley Road, CALVERT QLD 4340

82-200 G Hines Road, MUTDAPILLY QLD 4307

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

5. Procurement - Contract 16589 Local Government Infrastructure Plan Advisory and Coordination Services

This is a report concerning the recommendation to approve the continuation of contract #16589 for the provision of Local Government Infrastructure Plan Professional Advisory and Coordination Services, with Morgan Wilson Planning Consultant until 29 February 2024 with one (1) x twelve (12) month optional extension, at an estimated total contract cost between $300,000 and $400,000 (ex GST), without inviting tenders.

Section 235(b) of the Local Government Regulation 2012 allows a local government to enter into a large sized contractual arrangement, if the local government resolves that the services provided are of a specialised nature and it would be impractical to invite tenders.

RECOMMENDATION

Moved by Councillor Russell Milligan:

Seconded by Mayor Teresa Harding:

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical to invite tenders for the provision of Local Government Infrastructure Plan Professional Advisory and Coordination Services.

B. That Council continue the contractual arrangement (Council file reference number 16589) with Morgan Wilson Planning Consultant, at an estimated cost between $300,000 to $400,000 excluding GST over the entire term, being a term of two (2) years nine (9) months, with an option for extension at the discretion of Council (as purchaser), of an additional one (1) X twelve (12) month term.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

Deputy Mayor Jacob Madsen left the meeting at 10.39 am due to a previously declared interest in Item 6 and invited the Deputy Chairperson, Councillor Russell Milligan to assume the Chair.

At 10.39 am Councillor Russell Milligan assumed the Chair.

6. Procurement: Forbury Commercial Modelling Software for Nicholas Street Precinct

This is a report seeking a resolution by Council to continue contract 16657 with the existing supplier Forbury Property Valuation Solutions (AUS) Pty Ltd (Forbury) for the seamless continuity of the commercial modelling capability that is critical to the management and strategy of the Nicholas Street Precinct. The contract is for the Software as a Service (SaaS) subscription to the Forbury commercial modelling software product suite.

A Council resolution that the exception under section 235(a) of the Local Government Regulation 2012 applies as the models developed for Council are not transferrable to any other third-party software, which means that the incumbent software supplier is the only supplier who is reasonably available to continue providing the software necessary for access to the modelling.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the ongoing provision of the commercial modelling software in use for the Nicholas Street Precinct.

B. That the contractual arrangement 16657 with Forbury Property Valuation Solutions (AUS) Pty Ltd (Supplier) for the annual subscription of the commercial modelling software used for the Nicholas Street Precinct be continued as required for up to a further five (5) years at an approximate value of $47,000.00 + GST over the entire term of the contract if the subscription is continued for all five (5) additional years.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Milligan Nil

Harding

Doyle

Kunzelmann

Jonic

All Councillors except Deputy Mayor Jacob Madsen were present when the vote was taken.

The motion was put and carried.

The Chairperson, Deputy Mayor Jacob Madsen returned to the meeting at 10.41 am and resumed the Chair.

7. Procurement - 20144 Bridge Replacement Works - Hiddenvale Rd, Calvert

This is a report concerning the recommendation to award Tender 20144 Bridge Replacement Works – Hiddenvale Rd, Calvert and to seek Council’s approval to enter into a contract with the nominated supplier as per confidential Attachment 2 to undertake the bridge replacement works on Hiddenvale Rd, Calvert.

After an open market request for tender process, an evaluation panel has recommended one supplier for the bridge replacement works as set out in Recommendation B below. The recommendation provides Council with a company located in an adjacent local government area. The recommendation has been determined by the evaluation panel to offer Council the best value for money.

If Council is satisfied with the nominated supplier, the name of the supplier will be included in the Council’s resolution at Recommendation B.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Russell Milligan:

Seconded by Mayor Teresa Harding:

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 20144 Bridge Replacement Works – Hiddenvale Road, Calvert.

B. That Council enter into a contractual arrangement with the Supplier for the lump sum amount of three million five hundred and seventy-three thousand five hundred and fifty-five dollars and nine cents ($3,573,555.09) excluding GST and the contingency amount as listed in confidential Attachment 2.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

8. Procurement - EOI - Brassall Bikeway Stage 6b

This is a report concerning the final design piece in completing the Bikeway, known as Stage 6B, design options for a commuter bikeway connection from the existing Brassall Bikeway to the Bradfield Bridge.

Council is seeking to invite Expressions of Interest to identify suppliers who can demonstrate their capability to undertake a contract of this nature and invite applicants to participate in a tendering process, leading to the formation and award of a design contract only. The construction contract will be a separate process.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

A. That pursuant to Section 228(3)(a) of the Local Government Regulation 2012 (Regulation), Council resolve that it would be in the public interest to invite expressions of interest before inviting written tenders for the provision of Design Consultancy Services.

B. That pursuant to Section 228(3)(b) of the Regulation, Council’s reasons for making such resolution are that:

(i) it will allow Council to canvas the market for information and generate interest from the market to capture a larger pool of suppliers, gauge interest and availability to tender for the contract by inviting Expressions of Interest;

(ii) elicit information from suppliers that demonstrates their capability to undertake a contract of this nature and provide their initial thoughts on how the commuter bikeway connection could be developed;

(iii) to shortlist and recommend applicants to participate in a tendering process, seeking more detailed information around their capacity to undertake a contract of this nature and a fee for the delivery of the defined scope of service.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

9. Procurement - What Bin Day App Subscription for Ipswich City Council and Somerset Regional Council

This is a report seeking Council Resolution by Ipswich City Council (ICC) to undertake a direct engagement with Socket Software Pty Ltd (Socket Software). It is proposed, to enter into a new contract with Socket Software combining the two current contracts for ICC and Somerset Regional Council’s (SRC) “What Bin Day” Mobile App Licences for a further six (6) years (3+3) as Council have a contract with Somerset Regional Council to provide this service on their behalf for a total of seven (7) years. The What Bin Day App is an App that can be downloaded on mobile phones to allow Ipswich and Somerset residents to identify which bin goes out on what day for collection. The ICC contract has been in place for some years and last year Council took on the management of Somerset Regional Council’s requirements for this application. The current contracts expire on 02 June 2023. The total contract value for the six (6) year term based on a 3+3 arrangement, is approximately $82,890.00 ex GST.

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Russell Milligan:

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes OR tenders for the provision of What Bin Day Mobile App Licences.

B. That Council enter into a contractual arrangement (Council file reference number 19849) with Socket Software Pty Ltd, at an approximate purchase price of $83,000.00 excluding GST over the entire term, being an initial term of three (3) years, with options for extension at the discretion of Council (as purchaser), of an additional one (1) x three (3) year term.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

10. Amendment to Committee Reports dated 13 October 2022 and 10 November 2022 regarding Flood Resilient Homes Fund - Voluntary Home Buy Back Proposed Property Aquisition

This is a report concerning an amendment to the proposed acquisition of two properties, as detailed in the Confidential Attachments 1 and 2 by Ipswich City Council, as part of the voluntary home buyback program.

This initiative gets its funding from the jointly funded Commonwealth and Queensland Governments Resilient Homes Fund under the Disaster Recovery Funding Arrangements.

“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Russell Milligan:

Seconded by Councillor Nicole Jonic:

A. That Council resolve to amend a property description in its previous decision (Item No. 7 of the Governance and Transparency Committee No. 2022 (10) adopted as recommendation A, at the Council Ordinary meeting of 24 November 2022) as highlighted in Confidential Attachment 1 for the purpose of the voluntary home buy-back program.

B. That Council resolve to amend a property description in its previous decision (Item No. 8 of the Governance and Transparency Committee No. 2022 (09) adopted as recommendation A, at the Council Ordinary meeting of 27 October 2022) as highlighted in Confidential Attachment 2 for the purpose of the voluntary home buy-back program.

C. That Council resolve to authorise the Chief Executive Officer to take the necessary action in order to implement Council’s decision, including but not limited to making, amending and discharging the contractual arrangement/s.

D. That Council be kept informed as to the progress and outcome of the purchases.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

11. Flood Recovery Resilient Homes Fund - Voluntary Home Buy Back Proposed Property Acquisition

This is a report concerning the proposed acquisition of various residential properties by Ipswich City Council for the purposes of the voluntary home buy-back program. This initiative gets its funding from the jointly funded Commonwealth and Queensland Governments Resilient Homes Fund under the Disaster Recovery Funding Arrangements.

“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Russell Milligan:

A. That Council resolve to purchase the properties listed in Confidential Attachment 1 for the purposes of the voluntary home buy-back program.

B. That Council resolve to authorise the Chief Executive Officer to take the necessary action in order to implement Council’s decision, including but not limited to making, amending and discharging the contractual arrangement/s.

C. That Council be kept informed as to the progress and the outcome of the purchases.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

12. Disposal of Council Freehold Land - Bulk Decision for 649 Lots Identified as Access Restriction Strips Within the Ipswich City Council Local Government Area

This is a report concerning the disposal for road purpose of all Council freehold lots throughout the Ipswich City Council local government area that are identified as Access Restriction Strips, as outlined in the spreadsheet attached to this report.

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Russell Milligan:

A. That Council declare surplus to Council requirements and available for disposal for road purpose, all lots identified as Access Restriction Strips (ARS) within the Ipswich City Council local government area, more particularly described by lot on plan in the spreadsheet in Attachment 1.

B. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(i) of the Regulation applies to the disposal of, for road purpose, the ARSs in the spreadsheet in Attachment 1, because the State of Queensland (represented by the Department of Resources) (DoR) is a government agency.

C. That Council only effect the disposal of the ARSs in the spreadsheet in Attachment 1, in the event that a development application is made that requires the disposal of an ARS for road purpose or in the event that an application is made to Council requesting an ARS be opened as road.

D. That Council note that as disposals occur, lot on plan descriptions for the ARSs can be reconfigured or changed if an ARS is partially disposed of. Recommendations A and B include any reconfiguration or change to the lot on plan descriptions for the ARSs contained in Attachment 1.

E. That pursuant to section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer, the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Harding

Milligan

Doyle

Kunzelmann

Jonic

The motion was put and carried.

13. Repeal of Previous Council Decision and Proposed New Trustee Lease Over 254 Brisbane Road, Bundamba to Ipswich Knights Soccer Club Inc.

This is a report concerning the repeal of a previous decision of the City Management, Finance and Community Engagement Committee, Item No. 17 on the 16 February 2018, and adopted at the Ordinary meeting of 27 February 2018. The decision concerned an extension of a trustee lease to Ipswich Knights Soccer Club Inc. (Knights) over land located at 254 Brisbane Road, Bundamba, (more properly described as Lot A in Lot 507 on SL6935 on SL230112). The commencement date specified in the decision has since passed and the repeal of Recommendation C of the previous Council decision is required to resolve the updated commencement date.

In return for the extension of this trustee lease, the Knights (together with the West Moreton Darts Association Inc. (Darts), who own the land with the Knights as joint tenants) entered into a 10 year lease with Council for a peppercorn rent over part of the freehold land located at 66 Riverview Road, Riverview (the Riverview land) and described as part of Lot 8 on RP22349. The purpose of the lease at Riverview for Council is to facilitate the provision of additional sporting infrastructure in the Riverview area.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A. That Council repeal its previous decision, contained in recommendation C, Item No. 17 of the City Management, Finance and Community Engagement Committee report, on the 16 February 2018 (attachment A to this report) and adopted at the ordinary council meeting on 27 February 2018.

B. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council as Trustee for the State of Queensland resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of leasehold interest in land at 254 Brisbane Road, Booval, more particularly described as part of Lot A in Lot 507 on SL6935 on SL230112, because Ipswich Knights Soccer Club Inc. (Trustee Lessee) is a community organisation.

C. That Council enter into a trustee lease (Council file reference number 5265) with the Trustee Lessee:

(i) at an annual rent of $1.00 excluding GST, payable to Council if demanded, and

(ii) for an initial term expiring 28 February 2028, with no options for extension.

D. That pursuant to section 64(1) and 64(2) of the Land Act 1994, Ministerial approval has been dispensed with (as per Attachment 4 of this report); and the soccer club purpose of the trustee lease is consistent with the purpose of the trust land.

E. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

14. Repeal of Previous Council Decision and Proposed New Telecommunications Lease to TPG Telecom Limited over 90-120 Jones Road, Bellbird Park

This is a report requesting the repeal of a previous decision of the City Management, Finance and Community Engagement Committee, Item No. 23 on 23 January 2018 and adopted at the Council Ordinary meeting of 30 January 2018 concerning the new lease to Vodafone Network Pty Limited over 90-120 Jones Road, Bellbird Park and that Council now enter a new lease to TPG Telecom Limited.

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Mayor Teresa Harding:

A. That the previous decision of Council, as per Item No. 23 of the City Management, Finance and Community Engagement Committee No. 2018(01) on 23 January 2018 and adopted at the Council Ordinary meeting of 30 January 2018), be repealed.

B. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(vi) of the Regulation applies to the disposal of interest in land at 90-120 Jones Road, Bellbird Park, more particularly described as part of Lot 86 and Plan RP115331, for telecommunications purposes because, TPG Telecom Limited is a telecommunications provider, the lease is conditional upon the construction of an all-weather sealed access from Jones Road to the telecommunications facility.

C. That Council enter into a lease (Council reference number 2235) with TPG Telecom Limited (Lessee):

(i) at a commencing annual rent of $19,000 excluding GST, payable to Council; and

(ii) for a term of ten (10) years, with no options for extension.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

15. Surrender and Acquisition of Drainage Easements for INF02666 Over 82 and 84 Gladstone Road, Coalfalls

This is a report concerning the proposed surrender of existing Easements A and B in Lot 2 on RP23977 located at 84 Gladstone Road, Coalfalls, and Easement C in Lot 1 on RP90834 located at 82 Gladstone Road Coalfalls, for drainage purpose and the acquisition of a new Easement for drainage purpose to align with the design of the kerb and channel project for Gladstone Road in this location.

“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

A. That Council declare existing Easement C in Lot 1 RP90834 located at 82 Gladstone Road, Coalfalls, surplus to Council requirements and grant consent to the surrender of Easement C.

B. That Council declare existing Easements A and B in Lot 2 RP23977 located at 84 Gladstone Road, Coalfalls, surplus to Council requirements and grants its consent to the surrender of Easements A and B.

C. That pursuant to Section 6(1) of the Acquisition of Land Act 1967, Council as “constructing authority” proceed to acquire two (2) new easements alignments for drainage purpose (Council file reference number 5307) being:

Part of Lot 1 RP90834 located at 82 Gladstone Road, Coalfalls; and

Part of Lot 2 RP23977 located at 84 Gladstone Road, Coalfalls. (New Easements)

D. That in the first instance, the method of acquiring the New Easements will be by agreement with the affected person/s in accordance with Division 3, Acquisition of Land Act 1967; however, where agreement cannot be reached, or operational timeframes intervene, the method of acquiring the subject easement will be in accordance with Division 2, Acquisition of Land Act 1967.

E. That Council be kept informed as to the progress and outcome of the acquisition.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

16. iVolve Program Quarterly Status Report

Please note that the attached ARMC report was written on 13 January 2023. The information below provides an update from that date. This report is accurate as at 21 February 2023.

iVolve Program - Final Business Case Amber

The Expression of Interest (EOI) seeking solution proposals from suppliers has completed. The EOI has provided invaluable information to be able to shortlist suppliers and provide more accurate solution costs estimates.

The ICT Steering Committee approved an addendum to the existing business case instead of a full business case update. Using the information from the EOI, the addendum will include a roadmap for the iVolve program articulating the sequencing and timings for future iVolve projects, together with an investment update.

Stage 3 of the iVolve program will close following approval of the business case addendum. Stage 4 of the program, which is more delivery focussed has commenced with the Fusion project initiating.

An updated iVolve governance structure is now in place and active. This structure is scalable to be able to handle multiple iVolve projects running in parallel.

iVolve program - Oracle Fusion project Amber

The Oracle software purchase (covering Finance, Procurement and Fleet) will be put to Council for approval on 23 February 2023. The delivery partner to implement the software will be with the CEO for approval following finalisation of the Oracle Licence purchase.

The project team has been engaged to provide feedback on the delivery partner Statement of Work (SoW) which is now signed off.

A new Project Control Group (PCG) has been formed as part of the governance update. This group is a delivery focussed team consisting of impacted Branch Managers and the Corporate Services General Manager.

Specific staff are in the process of being seconded to the project and this process is progressing to plan with good support from the business areas. A project team kick-off will be held on 23 February 2023.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.33 am.

The meeting closed at 10.56 am.

Council

Meeting Agenda

23 March

2023

Doc ID No: A8699679

ITEM: 16.1

SUBJECT: CEO Organisational Performance Report for February 2023

AUTHOR: Chief Executive Officer

DATE: 27 February 2023

Executive Summary

This report is for the month of February and summarises organisational performance in the areas of workplace health and safety, progress in delivery of Council’s Corporate and Operational Plans, our people and culture, financial management, capital program delivery and significant risks and legal matters.

The organisation continues to remain focused on our ongoing service delivery while ensuring the recovery and rehabilitation of Council’s assets within the City that were impacted by the February and May 2022 significant weather events. Recovery and rehabilitation works will continue throughout 2023 and 2024.

The report for this period highlights current significant matters and progress on key performance indicators.

RECOMMENDATION

That the Chief Executive Officer Organisational Performance Report for the month of February 2023 be received and the contents noted.

BACKGROUND

1. Current Significant Matters

Council’s Flood Recovery Coordination Program

To date council has spent more than $24 million on Ipswich’s flood recovery, including $8.7 million on the Voluntary Buy-Back program with six dwellings already demolished in Goodna, and $8.25 million on emergency response and repairs. Council has 36 executed contracts across Goodna, Tivoli, Wulkuraka, West Ipswich, East Ipswich and Basin Pocket under the Voluntary Home Buy-Back program, allowing the worst hit residents to begin their lives free from flood-prone homes.

More than $6.5 million has been spent on the reconstruction of roads, parks, drainage, street and sports field lighting, and nearly $60,000 to collect and dispose of more than six tonnes of waterway rubbish from the floods.

Major parks such as Bob Gamble Park were reopened last year following an extensive clean-up effort, while the damage caused by floodwaters to River Heart Parklands and Colleges Crossing Recreation Reserve has left council with more complex recovery challenges. Community consultation will soon commence on the proposed design concept of the Colleges Crossing Recreation Reserve. Colleges Crossing is also soon to be partially and temporarily reopened to enable the community to re-commence enjoyment of the natural area. A partial reopening date is currently being scheduled once safety risks are addressed. River Heart Parklands will also soon be further re-opened with the exception of the boardwalk structure areas.

Ipswich Libraries

Council’s six public library branches welcomed nearly 600,000 visitors last year, with every branch recording an increase in visitor numbers across 2022. In the city centre, the new Ipswich Children’s Library recorded 123,575 visitors, a massive 44 percent uptick in popularity from 2021. More than 40,000 families visited the Ipswich Children’s Library during the school holidays last year – an average of more than 530 visitors a day.

Ipswich Youth Advisory Council

The next generation of Ipswich leaders have stepped up with fresh ideas at the official launch of the 2023 Youth Advisory Council (IYAC). The 38 young residents met on Monday, 6 February, for their induction and first official meeting. IYAC comprises of young people aged between 13-18 years who come together to have a voice in raising issues and sharing ideas that affect young people in Ipswich. The IYAC members will meet up monthly and participate in a youth conference, sub-meetings and a range of other civic community events. They will also have the chance to meet community leaders from across Ipswich and develop networks with other young leaders.

2. Workplace Health and Safety

There was very good safety performance across council, with the injury and incident rates well below the same time last year.

The Lost Time Injury Frequency Rate (LTIFR) is 1.90 which is slightly higher than the month of January (1.43), as successive lost time injuries (LTI’s) in September, October and November will continue to influence this average rate. This equates to 1.90 lost time injuries every six (6) months. At the time of writing the State averages for January and February 2023 had not been released. Based on previous averages provided (December 14.83), the Ipswich City Council (ICC) rate is significantly less than the state average and places ICC as one of the best performing Councils in Queensland.

Lost time severity rate is 43.95* which is higher than the month of January (35.70*). One employee will be off work for at least one year. (*Total days lost for each LTI).

3. Update on Corporate/Operational Plans

The Quarterly Performance Report for October - December 2022 (Quarter 2 period) on the 2022-2023 Operational Plan was presented to the February Governance and Transparency Committee.

Plans and the last quarterly report are available for public viewing on council’s website:

https://www.ipswich.qld.gov.au/about_council/media/corporate_publications/annual-plan

4. Major Key Performance Indicators

People and Culture

· Council’s workforce ‘head count’ has slightly increased as of 28 February 2023 at 1520 and is shown with 1142 full-time (1,144 in January), 160 part-time (160 in January); 130 casual (127 in January); and 88 contingency (82 in January) staff.

· Turnover rate for February 2023 is currently tracking at 10.08% and has slightly increased (10.03% in January).

Finance

The full financial performance report for February 2023 is a separate report on the Council agenda.

February’s financial result has continued the same year to date trend of being ahead of budget. Council’s overall net result as at 28 February 2023 (including capital revenues) is less than budget with a net surplus of $60.1 million compared to the budget of $61.8 million. Similar to January’s result, the operating surplus is $2.7 million ahead of budget which is driven by greater interest income, greater fees and charges revenue received than budget, and the receipt of QRA flood recovery revenue. The higher revenue is offset by expenditure incurred in the continued flood recovery, the use of contract labour and overtime, and higher prices of goods and services which are impacted by inflation. Some elements of these expenditures are likely to continue for the year and will be considered in budget amendments.

The whole of council capital program spending for the month of February (excluding voluntary home buy back and flood recovery) was $12.2m below budget, and included underspends in the Nicholas Street Precinct of $5.0 million and underspends in IED construction program of $5.9 million.

Capital Delivery Program 2022-2023

A satisfactory performance for the Capital Delivery Program, despite being some $6 million below budget for the month of February. The deficit includes a late progress payment submission from Redbank Plains Road and delayed payment of gas service relocation works for Springfield Greenbank Arterial. The full year forecast is now in line with original budget estimates.

5. Risk and Compliance Update

Corporate Risk Register

Council’s corporate risk register is reported through Council’s Audit and Risk Management Committee which is held every quarter. Council’s corporate risk register is reviewed every two months at the Executive Leadership Team (ELT) Risk Committee Meeting. Council’s corporate risk register will be reviewed at the ELT Risk Committee meeting to be held on 4 April 2023 with amendments agreed to areas of responsibility, key mitigations and milestone progress. Council’s iVolve Project corporate risk will continue to be closely monitored with regular reports to the Executive Leadership Team, Audit and Risk Management Committee and Governance and Transparency Committee through to the Council. Councillors discussed Council’s current corporate risks at a workshop on 14 February 2023.

Legal Matters

An overview of all current active court proceedings and all significant legal matters that are not the subject of court proceedings is provided in a Confidential Attachment 2 to this report.

Matters that are not the subject of court proceedings will be considered significant where:

• they concern subject matter of significant public interest/concern; and/or

• where their outcome may present significant financial value/impact for Council; and/or

• where their outcome may set an important precedent for Council.

Generally significant non-court matters will only be reported where they are the subject of dispute and management of that dispute is being administered by Legal Services (as opposed to where Legal Services’ involvement is ad-hoc or limited to the provision of internal advice), or where they concern a significant project for Council.

The detail reported in respect of each matter listed has been provided with privacy, confidentiality and legal professional privilege (and the requirement to maintain same) in mind.

6. Current Consultation Matters

Shape your Ipswich is Ipswich City Council’s digital engagement platform where Council uses a range of digital techniques to connect with the community and promote any events associated with the consultation project. https://shapeyouripswich.com.au/

Projects currently open on Shape Your Ipswich (March 2023):

Project Name	Project Lead (Council Department)	Purpose of engagement
New Ipswich Planning Scheme	Planning and Regulatory Services Department	Informing the community that the consultation process will begin in the first half of 2023 and to learn more about the planning schemes.
Inclusion and Connectedness Plan	Community, Cultural and Economic Development Department	To seek feedback to help inform the Inclusion and Connectedness Plan.
iGO Transport Strategy Review	Infrastructure and Environment Department	A survey and pop up locations to help inform the iGO transport strategy review.
Character Place Nomination	Planning and Regulatory Services Department	To seek nominations from the community on historical character places as part of the Planning Scheme.
Ipswich Central	Community, Cultural and Economic Development Department	Ipswich Central Revitalisation projects, communications, information sharing and public events.
Community Panel	Coordination and Performance Department	Council’s community engagement program for future focussed policy, strategy, projects and plans.
Community Panel – closed member page	Coordination and Performance Department	The communications and engagement ‘hub’ for the community panel.
Ipswich Community Panel (ICP) Working Group – closed member page	Coordination and Performance Department	Closed page for community panel working group members coming together to inform Community Panel meetings.
Ipswich Arts Advisory Group - closed members page	Community, Cultural and Economic Development Department	Closed page for information sharing and discussion for the Ipswich Arts Advisory Group.
The Ipswich Heritage Network Group – closed member page	Planning and Regulatory Services Department	Closed page for information sharing and discussion on our city’s heritage, history and conservation.
Habitat Gardens Partnership – closed member page	Infrastructure and Environment Department	Platform for urban property owners to share their thoughts, ideas, successes, learnings and conservation aspirations.

Projects (new) that may open in the next month:

Project Name	Project Lead (Council Department)	Purpose of engagement
Colleges Crossing Recreation Reserve Flood Recovery	Coordination and Performance Department	Understand how the space has been used in the past and obtain feedback on the proposed reserve design concept.
Resource Recovery Strategy	Infrastructure and Environment Department	Create awareness of what has been achieved so far under the Resource Recovery Strategy and establishing a centralised ‘hub’ for future Resource Recovery engagements activities.

Project updates February 2023 – closing the loop:

Project Name	Project Lead (Council Department)	Purpose of engagement
Electoral Arrangement Review	Coordination and Performance Department	Updated with the final outcome report from the Change Commission.
Active and Healthy Program (Physical Activity in Ipswich)	Community, Cultural and Economic Development Department	Survey closed and will be used to select Active and Healthy programs for the community.

Community panel activity next month:

- Community Panel Meeting on Inclusion and Connectedness Plan held on 1 March 2023

7. External Funding

A summary of the grant revenue portfolio is provided below:

Funding Type	Total number of Grant projects	Total External Funding Received	Total Cost of Grant funded project/s (inc. Council & other Contributions)
State Government	38	$20,475,844	$38,975,628
Federal Government	22	$20,910,522	$35,229,067
Other	5	$559,424	$1,508,849
Total	65	$41,945,790	$75,713,544

The CEO Organisational Performance Report for the month of March 2023 will include additional information on external funding grants in an extra attachment to this report.

8. Council Flood Recovery Coordination

Council is currently working with the Queensland Reconstruction Authority (QRA) and other Departments regarding the costs associated with the February and May 2022 flooding and significant rain events.

The following table provides details on the current financial position of the recovery works:

The following tables provide an overview of the current status of claims:

Council Flood Recovery Coordination Program Claims
Funding Source	Claim Details	Status	Requested Amount	Approved Amount	% of Claim Approved
Counter Disaster Operations	Payment advance	Approved	$1,000,000.00	$1,000,000.00	100%
Counter Disaster Operations	Claim 1 (Feb 22)	Approved	$655,195.00	$655,036.00	99.98%
Counter Disaster Operations	Claim 2 (Feb 22)	Approved	$668,078.92	$667,887.10	99.97%
Counter Disaster Operations	Claim 3 (Feb 22)	Approved	$235,122.69	$235,122.69	100%
Counter Disaster Operations	Claim 4 (Feb 22)	Approved	$127,583.88	$124,573.15	97.64%
Counter Disaster Operations	Claim 5 (Feb 22)	Approved	$63,788.40	$63,788.40	100%
Counter Disaster Operations	Claim 6 (Feb 22)	Approved	$6,438.90	$6,438.90	100%
Counter Disaster Operations	Claim 1 (May 22)	Approved	$36,314.27	$36,264.79	99.86%
Counter Disaster Operations	Claim 2 (May 22)	Approved	$7,788.00	$7,788.00	100%
Emergency Works	Claim 1 (Feb 22)	Approved	$1,018,271.41	$1,018,271.41	100%
Emergency Works	Claim 2 (Feb 22)	Approved	$306,961.51	$306,390.31	99.81%
Emergency Works	Claim 3 (Feb 22)	Approved	$129,440.39	$129,440.39	100%
Emergency Works	Claim 4 (Feb 22)	Approved	$51,368.09	$51,368.09	100%
Emergency Works	Claim 5 (Feb 22)	Approved	$176,152.97	$ 176,152.97	100%
Emergency Works	Claim 1 (May 22)	Approved	$1,108,993.26	$1,108,993.26	100%
Emergency Works	Claim 2 (May 22)	Approved	$262,226.28	$262,226.28	100%
Emergency Works	Claim 3 (May 22)	Approved	$379,255.87	$379,255.87	100%
Local Recovery and Resilience Grants	Pre-payment	Approved	$1,000,000.00	$1,000,000.00	100%
Stream Total			$7,232,979.84	$7,228,997.61	99.94%

Stream 1 Council Asset Recovery Program Claims
Funding Source	Claim Details	Status	Requested Amount	Approved Amount	% of Claim Approved
Immediate Reconstruction	Romulus Crt Drainage failure	Approved	$73,945	$73,945	100%
Reconstruction of Essential Public Assets	Flood Monitoring Gauge Replacement	Approved	$157,594	$157,594	100%
Reconstruction of Essential Public Assets	Piepers Road Culvert Reconstruction	Approved	$13,463	$13,463	100%
Sport and Recreation Recovery Package	Community and Recreation Facilities	Assessment	$25,011,602
Reconstruction of Essential Public Assets	East Ipswich stormwater outfall	Assessment	$700,149
Reconstruction of Essential Public Assets	Erosion repair Bradfield Bridge Nth	Assessment	$283,159
Reconstruction of Essential Public Assets	Riverlink Bikeway	Assessment	$320,559
Reconstruction of Essential Public Assets	River Heart (Concrete Path)	Assessment	$436,819
Reconstruction of Essential Public Assets	Ash Street Flood Gauge	Approved	$24,352
Stream Total			$27,021,642	$245,002

Stream 2 Extraordinary Waste Clean-up
Funding Source	Claim Details	Status	Requested Amount	Approved Amount	% of Claim Approved
Cat D – Waste Clean-up	Claim 1	Assessment	$40,417
Cat D – Waste Clean-up	Claim 2	Assessment	$27,485
Stream Total			$67,902

Stream 3 Environmental Recovery Program Claims
Funding Source	Claim Details	Status	Requested Amount	Approved Amount	% of Claim Approved
Reconstruction of Essential Public Assets	Ventura Way Bio-Basin	Approved	$56,164	$56,164	100%
Reconstruction of Essential Public Assets	Iron pot Creek	Approved	$27,003	$27,003	100%
Reconstruction of Essential Public Assets	Nth Ipswich Sinkhole	Approved	$145,730	$72,865	50%
Reconstruction of Essential Public Assets	Repair sinkhole in drainage channel Wiley St	Approved	$23,650	$23,650	100%
Healthy Land & Water	Woogaroo Creek Reach - Reconnaissance	Approved	$15,000	$15,000	100%
Reconstruction of Essential Public Assets	Bio Basins – Bertilia St, Heron Ct, Azure Ct, Elmwood Ct, Magpie Cres	Assessment	$448,987
Reconstruction of Essential Public Assets	Robelle Domain Sediment Removal	Assessment	$3,601,999
Stream Total			$4,318,522	$194,682

Stream 4 Resilient Homes Fund Claims
Funding Source	Claim Details	Status	Requested Amount	Approved Amount
Resilient Homes Fund	Advance Payment	Approved	$60,000,000	$60,000,000
Stream Total			$60,000,000	$60,000,000

9. Council Resolutions

Number of resolutions finalised since last report (14 February 2023): 19

Number of resolutions in progress as at 14 March 2023: 67

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers

1.	Actions Report for the period 14 February 2023 to 14 March 2023 ⇩

	CONFIDENTIAL
2.	Legal Services Confidential Attachment for CEO Organisation Performance Report for February 2023

State agencies consultation

An initial briefing session was held with the Planning Group, Planning & Development Services, SEQ West Region from the Department of State Development, Infrastructure,

Local Government and Planning on 10 June 2022.

An LGIP information package was provided on 14 June 2022, consisting of a State briefing document, draft zoning mapping for the proposed Ipswich Plan 2024, draft land use planning assumptions, draft overlay rules, and draft residential growth and employment projections from the base year of 2021 to 2046 and for ultimate.

A coordinated response was received from the State on the 16 September 2022 advising that Council may use the proposed new planning assumptions for the purposes of preparing the LGIP 2024.

Urban Utilities consultation

Early engagement was also undertaken with Urban Utilities (UU) with an initial LGIP information package for the LGIP 2024 provided on 20 June 2022. Multiple meetings were held with UU leading up to the referral and to work through the information provided, which included a background briefing document, draft zoning mapping for the proposed Ipswich Plan 2024 with the proposed PIA identified, the draft land use planning assumptions, draft overlay rules, and draft residential growth and employment projections from the base year of 2021 to 2046 and for ultimate.

A response was received from UU on the 24 August 2022 supporting the proposed LGIP assumptions and projections in principle.

UU noted the proposed residential growth projections as realistic growth projections that resembled the in-house UU projections for the ICC area. Minor clarification was sought in relation to the Swanbank industrial area and UU highlighted the desire to continue to work collaboratively with Council, including in relation to consultation on the PIA.

Network Planning

The network planning is described in more detail in the supporting summary document (refer to Attachment 1 - LGIP 2024 Confidential Supporting Summary Document). As a summary, the network planning is a product of:

· Identification of anticipated demand (growth)

· Identification of a standard of service (what standards of infrastructure do we aim for)

· Preparation of a network (spatially) to meet the demand at the level of service

· Preparation of a network cost (including land and asset construction).

The key points to note with the network build are:

· New land valuations have also been prepared to inform land acquisition costs.

These have generally increased across the city however this valuation was completed immediately prior to the 2022 flood event. Further review of these valuations may be required in the future.

· The networks have focussed on building a series of community assets to support future growth, seeking assumption where possible. Planned assets have been consolidated where possible.

· Targeted consultation has been undertaken to understand both need and community expectation in the preparation of the land for community facilities networks and the parks networks.

· New transport modelling has been prepared to inform the transport network, which includes attempting to model increased public transport provision and utilisation over time.

· Efforts have been made to improve the efficiency of the infrastructure networks.

The network build also presents some significant challenges in that:

· The network planning has factored the latest construction cost data, including post COVID impacts on construction costs. On average, this has increased network delivery cost by approximately 30%. Further review of these costs may be required in the future.

· These cost increases essentially offset any efficiencies gained in the network build associated with the proposed LGIP.

· The overall cost of the network is therefore greater than the current LGIP.

Schedule of works (SOW) model

The MGR requires the SOW model to be developed consistent with the State template. The proposed SOW model was prepared using the template as the basis for the model and included additional functionality. This involved the preparation of a schedule of works for trunk infrastructure which is used to determine the financial sustainability of the LGIP in a consistent and transparent manner.

This relies upon the network planning discussed above, as well as cost and revenue forecasts. This therefore allows the determination of the efficiency of the network, or in other words the gap between the network cost and the projected revenue.

The following table summarises the overall establishment cost for all Council networks for the LGIP period (as included in the SOW model), excluding the Ripley Valley PDA.

Council Network	Existing Network (current cost)	Future Network (Net Present Value)	Total Network Cost
Transport network	$1,251,618,553	$1,005,809,773	$2,257,428,326
Parks network	$704,669,199	$527,619,707	$1,232,288,906
Land for community facilities network	$20,995,648	$15,240,834	$36,236,483
ICC LGIP totals	$1,977,283,401	$1,548,670,314	$3,525,953,715

The SOW model is an interactive Excel model that is unable to be printed owing to its size (refer to Attachment 5 - LGIP SOW Model). The confidential SOW Model (in excel) has been uploaded separately to the Council portal.

The key challenge associated with the project and the assembled Schedule of Works is the financial sustainability review.

Projected Revenue and Network Costs

The revenue from the LGIP is relatively linear based on the broadly linear population projections and the Planning Regulation 2017 sets a prescribed charge, which is the maximum infrastructure charge that can be applied to development. Revenue projections are able to be calculated based on the population growth and the infrastructure demand using the prescribed charge.

In addition, the costs of the network can be established using the desired standards of service and translating these to calculate the infrastructure network costs. This LGIP reflects recent price escalations in project costs and land costs and has included a complete network review of the transport, open space and land for community facilities networks. This has included a reduction in the scale and extent of parts of the network (review, removal, consolidation) to focus on determining the necessary infrastructure to service development.

The networks were not developed to match anticipated revenue, rather the LGIP:

· developed a population model to understand expected growth over 25 years, and to ultimate development for the zoning of the Ipswich Plan 2024;

· built and costed an infrastructure network for the 25 years of growth for the city; and

· modelled revenue based on modelled population growth and expected prescribed charges, which has been analysed against historic revenue.

This proposed LGIP includes some of the post COVID impacts on construction of assets. On average, this has increased construction costs by at least 30%.

Also, whilst an attempt to model increased public transport provision and utilisation over time has been undertaken in the Transport modelling, without a clear network and committed improvement plan by the State, the results of the LGIP could be further worsened if there is not commensurate investment in public transport infrastructure.

Financial Sustainability

The financial inputs into the SOW model and financial sustainability review has been prepared as extrinsic material, refer to Attachment 6 - LGIP Extrinsic Material Report 9 - SOW Financial Inputs and Financial Sustainability Review.

Following this comparison of revenue vs network costs, the proposed LGIP presents sustainability ratio of 56%. This is much lower than the current LGIP which has a sustainability ratio of 88%.

In practice, this means that 44% of the infrastructure costs will need to be sourced from revenue outside of the infrastructure contributions collected for development.

The sustainability ratio from this exercise is sub-optimal, substantially lower than the present LGIP, and lower in comparison to other LGIP’s in SEQ (noting they generally do not reflect and include the current cost spikes). It is recognised that there will be a significant sustainability challenge that will in part need to rely heavily on initiatives to improve sustainability as well as seeking funding sources outside of the collected infrastructure charges to accommodate future growth. The full required network is able to be funded from infrastructure charges, rates and borrowings. However, this will be challenging to finance and balance with other investment and spending priorities.

A combination of ongoing improvements and alternative funding sources will be required to fund the trunk infrastructure reflecting the significant increase in costs for both land and works. This includes:

· adequate increases in infrastructure contributions revenue (the prescribed charge requires review and updating to reflect current pricing);

· rates and grants;

· alternative funding sources for major infrastructure;

· construction efficiency targets;

· further network review; and

· improved alignment between the LTFF, Capital Works Program and the LGIP.

Given the outcome of the proposed LGIP and the critical importance of long term sustainability, it will be important to invest in the consideration of funding sources, improvements and efficiencies as described above and it will be important to continue to work with the Department of State Development, Infrastructure, Local Government and Planning in its review of the adopted charges regime.

LGIP Compliance with the MGR

The MGR requires a local government to engage an Appointed reviewer at its own cost to undertake two (2) compliance checks when making a new LGIP. These compliance checks are only able to be undertaken by a person or party who holds the specified qualifications and who are included on the Panel of approved LGIP reviewers as specified by the State.

The first compliance check is required to be undertaken at the completion of the planning and preparation stage, prior to referral of the LGIP for State review.

Appointed reviewer

Morgan Wilson was commissioned by Council as the LGIP project coordinator and Appointed reviewer to undertake the compliance reviews as prescribed in the MGR. Morgan Wilson is included on the Panel of approved LGIP reviewers.

The Appointed reviewer is required to comply with the fundamental ethical principles of integrity, objectivity, professional competence, due care and professional behaviour when undertaking the compliance check, and must:

· consider whether the proposed LGIP complies with and addresses the requirements of the MGR;

· consider whether the proposed LGIP or amendment is consistent with the regulated

· requirements;

· evaluate whether each requirement in the Review checklist has been complied with; and

· complete the Review checklist.

Review checklist and Appointed reviewer statement

The completed review checklist and Appointed review statement provide the basis for assessing and detailing the findings of the compliance review of the proposed LGIP 2024 against the statutory legislative requirements.

The review checklist and statement are required to be provided to the Minister as part of the information provided for the State review, and then to be made available during public consultation.

In completing the review, the Appointed reviewer has made the following recommendations:

· Council continue to engage with the State and other relevant bodies to review and amend the regulated infrastructure charges to better reflect the actual cost of trunk infrastructure delivery.

· Council continue to invest in the preparation of strategies to improve the efficiency of trunk infrastructure delivery.

· Council continue with the ongoing review to improve the alignment between the LGIP and the AMP and LTFF.

· Council continue to action the recommendations of the Asset Management Improvement Project.

· Council continue to improve coordination and alignment between capital delivery and the LGIP.

The Appointed reviewer’s statement concludes that the LGIP 2024 complies with the LGIP checklist, MGR and legislative requirements, with the Appointed reviewer recommending that the LGIP 2024 should proceed unchanged.

The completed review checklist and Appointed reviewer statement are included in Attachment 7 - LGIP Completed Review Checklist and Appointed Reviewer Statement.

Next steps

State review

Following Council endorsement of the proposed new LGIP 2024 to form part of the Ipswich Plan 2024, the local government must:

1. write to the Minister requesting a State review of the proposed LGIP; and

2. give the Minister the following information:

i. an electronic copy of the proposed LGIP;

ii. the SOW model prepared by the local government as part of the LGIP (Excel);

iii. the Review checklist completed by the Appointed reviewer;

iv. the completed and signed Appointed reviewer statement; and

v. the extrinsic material including background studies, reports, and supporting information that informed the preparation of the proposed LGIP.

Based on the indicative State timeframes, the response from the Minister should be received in May 2023.

Public consultation

Following the State review, public consultation will commence. The public consultation is indicatively scheduled to commence in May 2023 to provide sufficient time to review the State response and make any minor changes necessary. This timeframe is subject to the State meeting the indicative timeframes above.

Public consultation must be carried out in accordance with the following requirements:

· for a period of at least 30 days;

· the public notice requirements prescribed under schedule 4 of the MGR; and

· the content, function and calculations of the SOW model, which is part of the LGIP, must be visible and accessible to all stakeholders.

During the consultation period, the local government must:

· place a public notice in a newspaper circulating generally in the local government‘s area;

· display a copy of the public notice in an obvious place in each of the local government’s offices;

· keep a copy of the proposed LGIP, including the SOW model, extrinsic material referenced in the LGIP and completed Review checklist in each of the local government’s offices, available for inspection and purchase; and

· make the public notice and proposed LGIP, including the SOW model, extrinsic material referenced in the LGIP and completed Review checklist available on the local government’s website.

Prior to proceeding to the second compliance check and Minister’s consideration, the local government must consider every properly made submission received as a result of the consultation undertaken.

A subsequent submission report will be prepared for consideration by Council following public consultation. In the event that major changes to the LGIP are required, resulting in the proposed LGIP being significantly different to the version released for public consultation, the local government must repeat the public consultation process.

It may be possible to align the notification of the LGIP with the notification of the Planning Scheme which is anticipated to be occurring in parallel.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Planning Act 2016

Planning Regulation 2017

policy implications

The following plans and strategies were considered and informed the preparation of the LGIP 2024:

· Active Ipswich Strategy – to inform the parks network and transport network preparation

· Arts and Cultural Strategy – to inform the land for community facilities network preparation

· Community Development Strategy – to inform the land for community facilities network preparation

· iGO City of Ipswich Transport Plan – to inform the transport network preparation

· Nature Conservation Strategy – to inform the parks network preparation

· Open Space and Recreation Strategy – to inform the parks network preparation

The LGIP 2024 was also informed and prepared in parallel with the Ipswich Plan 2024. It is noted that a number of these informing plans and strategies are currently under review and will also likely be informed by the work undertaken for the LGIP 2024.

RISK MANAGEMENT IMPLICATIONS

A risk to Council exists should the program timeline not be adhered to, potentially compromising the delivery of the LGIP 2024 project and the Ipswich Plan 2024. There is also a risk of delay in the provision of the State review decision to proceed to public consultation. A risk register with mitigation measures has been prepared which is being actively monitored and managed.

Financial/RESOURCE IMPLICATIONS

The costs of preparing the LGIP are included in the 2022-2023 budget and will be considered in the coming 2023-2024 budget.

It is worth noting that the new LGIP has seen the cost of delivering trunk infrastructure rise significantly, which is in keeping with more recent economic conditions. While at the same time Council’s ability to fund trunk infrastructure from the State set prescribed infrastructure charges has not reflected this increase.

The financial sustainability of the LGIP is not a simple or singular issue and will require ongoing review. There are multiple steps outlined in this report that speak to the challenges of funding trunk infrastructure for the city into the future, as well as the actions and outcomes that will be sought in addressing the funding gap.

The processes of asset management, capital budget and infrastructure planning are very cyclical, with each separate process needing to inform and be informed by the other two processes.

Closing the LGIP funding gap will also involve improvements to the capital budgeting process through better and clearer identification of trunk infrastructure projects. These will be stepped improvements and will need to be considered over multiple budget development cycles, leading to improved capital prioritisation discussions.

The challenge of funding trunk infrastructure needs to be considered alongside the funding and prioritisation of the Council’s other capital programs.

COMMUNITY and OTHER CONSULTATION

The Minister’s Guideline and Rules required Council to undertake consultation during the preparation of the LGIP 2024 with the relevant state agencies responsible for infrastructure or property, and Urban Utilities as the distributor-retailer responsible for providing water and wastewater services for Ipswich.

State agency referral was commenced on 14 June 2022 through the Department of State Development, Infrastructure, Local Government and Planning with the provision of an LGIP information package. A coordinated response was received from the State on the 16 September 2022 advising that Council may use the proposed new planning assumptions for the purposes of preparing the LGIP 2024.

Early engagement was also undertaken with Urban Utilities with an initial LGIP information package for the LGIP 2024 provided on 20 June 2022. A response was received from Urban Utilities on the 24 August 2022 supporting the proposed LGIP assumptions and projections in principle and noting the residential growth projections as being realistic.

The proposed LGIP 2024 will require formal public consultation to be undertaken following the State review consistent with the statutory requirements of the Planning Act 2016. As noted above, public consultation will commence once any direction or conditions (if set) by the minister have been addressed.

It is proposed to undertake this consultation generally consistent with the integrated community engagement and communications plan prepared for the Ipswich Plan 2024.

Conclusion

It is recommended that Council resolve to endorse the proposed LGIP 2024 for the purposes of first State review and public consultation in accordance with the Planning Act 2016.

It is proposed that the LGIP 2024 be publicly notified concurrently with the Ipswich Plan 2024, subject to the timeframe of review by the Minister.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	Recommendations A, B and C relate to the endorsement of the proposed LGIP 2024 for State review and public consultation.
(b) What human rights are affected?	The recommendations of this report seek Council to endorse the proposed LGIP 2024 for State review and public consultation in accordance with the Planning Act 2016. The formal statutory public consultation process requires the assessment of public submissions prior to final adoption of the LGIP 2024. A further assessment of human rights will form a component of the final report seeking Council’s resolution to formally adopt the LGIP 2024 following the consideration of any submissions received.
(c) How are the human rights limited?	Not applicable.
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable.
(e) Conclusion	The decision is consistent with human rights.

Attachments and Confidential Background Papers

	CONFIDENTIAL
1.	LGIP 2024 Confidential Supporting Summary Document
2.	LGIP Part 6 and Associated Amendments (under separate cover)
3.	LGIP Extrinsic Material Report 1 - Planning Assumptions
4.	LGIP Extrinsic Material Report 6 - Ipswich Demographic and Employment Analysis and IPM Input Report
5.	LGIP SOW Model (objective id A8729479)
6.	LGIP Extrinsic Material Report 9 - SOW Financial Inputs and Financial Sustainability Review
7.	LGIP Completed Review Checklist and Appointed Reviewer Statement
8.	LGIP Extrinsic Material Report 8 - Ipswich Industrial Land and Employment Needs Analysis (under separate cover)
9.	LGIP Extrinsic Material Report 7 - Ipswich Retail Strategy Update (under separate cover)
10.	LGIP Extrinsic Material Report 5 - LGIP Land Valuation Study updated
11.	LGIP Extrinsic Material Report 2 - Transport Network
12.	LGIP Extrinsic Material Report 3 - Parks Network
13.	LGIP Extrinsic Material Report 4 - Land for Community Facilities Network

Richard de Vries

Senior Planning Officer (Strategic)

I concur with the recommendations contained in this report.

Brett Davey

Manager, City Design

I concur with the recommendations contained in this report.

Peter Tabulo

General Manager Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”

Existing and projected population 2021 to Ultimate
Column 1	Column 2	Column 3
Projection Area	LGIP Development Type	Existing and projected population
Projection Area	LGIP Development Type	30 June 2021 (base date)	2026	2031	2036	2041	2046	Ultimate development
Ipswich City (total)	Attached dwelling	20,917	29,094	38,714	53,836	75,213	103,555	188,018
	Detached dwelling	216,633	250,049	289,557	332,172	378,662	430,247	474,140
	*Total*	*237,550*	*279,144*	*328,270*	*386,008*	*453,875*	*533,802*	*662,158*

Existing and projected dwellings 2021 to Ultimate
Column 1	Column 2	Column 3
Projection Area	LGIP Development Type	Existing and projected dwellings
Projection Area	LGIP Development Type	30 June 2021 (base date)	2026	2031	2036	2041	2046	Ultimate development
Ipswich City (total)	Attached dwelling	11,664	14,723	18,849	25,288	34,625	47,875	88,933
	Detached dwelling	74,917	85,215	98,058	112,098	127,476	144,523	162,381
	*Total*	*86,581*	*99,938*	*116,908*	*137,386*	*162,101*	*192,398*	*251,314*

Existing and projected employees 2021 to Ultimate
Column 1	Column 2	Column 3
Projection Area	LGIP Development Type	Existing and projected employees
Projection Area	LGIP Development Type	30 June 2021 (base date)	2026	2031	2031	2036	2041	2046	Ultimate development
Ipswich City (total)	Commercial	18,483	21,215	24,478	30,142	36,167	41,967	47,893	97,208
	Community	12,098	15,644	17,921	20,052	22,459	24,387	25,773	29,118
	Industrial	19,003	22,243	25,376	28,893	33,006	37,727	43,445	126,598
	Other	6,328	6,674	6,998	7,322	7,646	7,970	8,078	8,430
	Retail	18,544	22,303	25,268	28,481	31,489	36,864	40,596	57,122
	*Total*	74,454	88,080	100,042	114,891	130,767	148,914	165,786	318,477

	2022-2023 ($’ 000)	Project to date ($’ 000)

Operational funding received from QRA	2,486	2,486
Voluntary Home Buy Back Program Funding	20,000	20,000

Operating expenses incurred
Employee expenses	1,378	3,471
Materials and services	3,506	7,286
Other	-	649
Total operating expenses incurred	4,884	11,406

Capital expenditure incurred (incl flood buy back)	17,284	17,690

Total expenses incurred	22,168	29,096

That the report be received and the contents noted.

Legal IMPLICATIONS

policy implications

RISK MANAGEMENT IMPLICATIONS

Financial/RESOURCE IMPLICATIONS

COMMUNITY and OTHER CONSULTATION

Conclusion

HUMAN RIGHTS IMPLICATIONS

Attachments and Confidential Background Papers

INTRODUCTION

RECOMMENDATION

Attachments and Confidential Background Papers