Agenda of Council Ordinary Meeting - Thursday, 23 February 2023

Council

Meeting Agenda

23 February

2023

Unconfirmed Minutes of Council Ordinary Meeting

19 January 2023

Held in the Council Chambers, Administration Building

1 Nicholas Street, Ipswich

The meeting commenced at 9.00 am

ATTENDANCE AT COMMENCEMENT	Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Sheila Ireland, Paul Tully, Andrew Fechner, Russell Milligan and Nicole Jonic
ACKNOWLEDGEMENT OF COUNTRY	Mayor Teresa Harding
OPENING PRAYER	Pastor Roelof Buitendag – Ipswich Lutheran Church

At 9.02 am Deputy Mayor Jacob Madsen arrived at the meeting.

APOLOGIES AND LEAVE OF ABSENCE

Councillors Marnie Doyle and Kate Kunzelmann

LEAVE OF ABSENCE

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That a leave of absence be granted for Councillor Marnie Doyle.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Fechner

Milligan

Jonic

The motion was put and carried.

LEAVE OF ABSENCE

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That a leave of absence be granted for Councillor Kate Kunzelmann.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Fechner

Milligan

Jonic

The motion was put and carried.

5. CondolenceS

ACKNOWLEDGEMENT

Mayor Teresa Harding acknowledged Kate Mandala’s Augustine Heights family and thanked the Queensland Police, SES and the hundreds of local volunteers from around the area who searched tirelessly for Kate since her disappearance on 30 December 2022.

On behalf of the City of Ipswich, Mayor Harding conveyed thoughts and prayers for Kate’s family.

Condolence Motion

Mr John Whitehead

Moved by Mayor Teresa Harding:

That Council convey condolences, on behalf of the citizens of the City of Ipswich, to the family of the late Mr John Whitehead who passed away on 6 January 2023.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Fechner

Milligan

Jonic

The motion was put and carried.

Condolence Motion

Mr Graham NEVILLE Broom

Moved by Mayor Teresa Harding:

That Council convey condolences, on behalf of the citizens of the City of Ipswich, to the family of the late Mr Graham Broom who passed away on 4 January 2023.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Fechner

Milligan

Jonic

The motion was put and carried.

Attachments

1. Condolence Motions - Council Ordinary Meeting 19 January 2023

6. tRIBUTES

Nil

7. PresentATion OF Petitions

7.1

Petition - Build a playground in Woodend, Ipswich

Moved by Councillor Andrew Fechner:

Seconded by Mayor Teresa Harding:

That the petition be received and referred to the relevant council officer for investigation and a report back to an Ordinary Council meeting.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Fechner

Milligan

Jonic

The motion was put and carried.

8. PresentATions and Deputations	Nil
9. Public Participation	Nil
10. Matters of Public Interest	Nil
11. Declarations of Interest in matters on the agenda	Nil

12. Confirmation of Minutes

12.1

Confirmation of Minutes of Ordinary Meeting

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the Minutes of the Ordinary Meeting held on 8 December 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Fechner

Milligan

Jonic

The motion was put and carried.

13. mayoral Minute

Nil

14. Business Outstanding – INCLUDING CONDUCT MATTERS AND Matters Lying on the Table to be Dealt With

14.1

Delegation to the Growth Infrastructure and Waste Committee

Moved by Councillor Paul Tully:

Seconded by Mayor Teresa Harding:

A. That in accordance with Section 257 (1)(c) of the Local Government Act 2009, the Growth, Infrastructure and Waste Committee be delegated power to make decisions on behalf of Council for decisions made under the Economic Development Act 2012.

B. That the Terms of Reference for Standing Committees be amended to reflect the additional delegation.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Fechner

Milligan

Jonic

The motion was put and carried.

15. Reception and Consideration of Committee Reports

Nil

16. Officers’ Reports

16.1

CEO Organisational Performance Report for November & December 2022

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the Chief Executive Officer Organisational Performance Report for the months of November and December 2022 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Fechner

Milligan

Jonic

The motion was put and carried.

16.2

Disposal of Council Freehold Land - Access Restriction Strip located at Lot 236 Hartog Street, Barellan Point

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

A. That Council declare that part of the Access Restriction Strip located at Lot 236 Hartog Street, Barellan Point, described as Lot 236 on RP122570, surplus to Council requirements and available for disposal for road purpose.

B. That Council resolve pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation) that the exception referred to in section 236(1)(b)(i) of the Regulation apply to the disposal of part of the Access Restriction Strip located at Lot 236 Hartog Street, Barellan Point, described as Lot 236 on RP122570, to the State of Queensland (represented by the Department of Resources (DoR)).

C. That Council resolve under section 257(1)(b) of the Local Government Act 2009 to delegate the power to the Chief Executive Officer, to be authorised to negotiate and finalise the terms of disposal of the Access Restriction Strip described in
Recommendation B for road purpose.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Fechner

Milligan

Jonic

The motion was put and carried.

16.3

Disposal of Council Freehold Land - Access Restriction Strip located at Lot 504 Berrigan Street, Redbank Plains

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

A. That Council declare that the Access Restriction Strip located at Lot 504 Berrigan Street, Redbank Plains, described as Lot 504 on RP144075, is surplus to Council requirements and available for disposal for road purpose.

B. That Council resolve pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation) that the exception referred to in section 236(1)(b)(i) of the Regulation apply to the disposal of the Access Restriction Strip located at Lot 504 Berrigan Street, Redbank Plains, described as Lot 504 on RP144075, to the State of Queensland (represented by the Department of Resources (‘DoR’)).

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Fechner

Milligan

Jonic

The motion was put and carried.

16.4

Disposal of Council Freehold Land - Access Restriction Strip located at 49 Conway Street, Riverview

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

A. That Council declare the Access Restriction Strip located at 49 Conway Street, Riverview, described as Lot 159 on RP151219, surplus to Council requirements and available for disposal for road purposes.

B. That Council resolve pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation) that the exception referred to in section 236(1)(b)(i) of the Regulation applies to the disposal of the Access Restriction Strip located at 49 Conway Street, Riverview, described as Lot 159 on RP151219, to the State of Queensland (represented by the Department of Resources (DoR)).

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Fechner

Milligan

Jonic

The motion was put and carried.

16.5

Procurement - George Alder Tennis Centre

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

A. That pursuant to section 228 of the Local Government Regulation 2012 (Regulation), Council as Trustee for the State of Queensland award Tender number 15540 for the disposal of leasehold interest in land at 9 Ernest Street, Leichhardt QLD 4305 more particularly described as Lease B in Lot 608 on CC2189 on SP248764 to Baseline Tennis Coaching Pty Ltd, as trustee for The Gore Family Trust, trading as Baseline Tennis Coaching (ACN 614 622 703) (Trustee Lessee).

B. That Council enter into a trustee lease with Baseline Tennis Coaching Pty Ltd, as trustee for The Gore Family Trust, trading as Baseline Tennis Coaching (ACN 614 622 703):

(i) at a commencing monthly rent of $1,460.00 excluding GST, payable to Council, and

(ii) for a term of sixty (60) months, with no options for extension.

C. That pursuant to section 64(1) and 64(2) of the Land Act 1994, Ministerial approval has been dispensed with (as per Attachment 1 of this report); and the recreational tennis facility and associated administration purpose of the trustee lease is consistent with the purpose of the trust land.

D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Fechner

Milligan

Jonic

The motion was put and carried.

16.6

Procurement - Recommendation to Award New Modular Clubhouses for Ironbark Park and Jim Donald Parklands

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tenders:

a. 18961 Design & Construct of Modular Clubhouse at Ironbark Park to Ausco Modular Pty Ltd; and

b. 19728 Design & Construct of Modular Clubhouse at Jim Donald Parklands to H&G Contractors Pty Ltd.

B. That Council enter into a contractual arrangement for:

a. 18961 Design & Construct of Modular Clubhouse at Ironbark Park with Ausco Modular Pty Ltd for an approximate purchase price of $1,993,423.30 (excluding GST); and

b. 19728 Design & Construct of Modular Clubhouse at Jim Donald Parklands with H&G Contractors Pty Ltd for an approximate purchase price of $2,409,007.58 (excluding GST).

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Fechner

Milligan

Jonic

The motion was put and carried.

16.7

Procurement - Contract 18178 Geographic Information System (GIS) Enterprise Spatial Solution

Moved by Mayor Teresa Harding:

Seconded by Councillor Nicole Jonic:

A. That pursuant to Section 230(1)(b) of the Local Government Regulation 2012 (Regulation), Council resolve to adopt the amended Tender Consideration Plan number 18178 that was prepared for the provision of a Geographic Information System (GIS) Enterprise Spatial Solution (including acquisition, implementation, and ongoing licencing, support, maintenance, upgrade and other related ancillary items) as detailed in the report by the Contracts Officer ICT dated 4 January 2023.

B. That in accordance with the amended Tender Consideration Plan, Council enter into a contractual arrangement with Esri Australia Pty Ltd at an approximate purchase price of $9,100,000.00 + GST over the entire term, being a total term consisting of an Implementation period, plus an initial term of three (3) years, with options for extension at the discretion of Council (as purchaser), of an additional six (6) x one (1) year terms.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Fechner

Milligan

Jonic

The motion was put and carried.

16.8

Monthly Financial Performance Report - November and December 2022

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That the report on Council’s financial performance for the periods ending 30 November 2022 and
31 December 2022, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Fechner

Milligan

Jonic

The motion was put and carried.

17. Notices of Motion

Nil

18. Questions on Notice

Nil

MEETING CLOSED

The meeting closed at 9.33 am

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

Council

Meeting Agenda

23 February

2023

Doc ID No: A8658095

ITEM: 14.1

SUBJECT: Development Application (17522/2021/PDA) Recommendation - Proposed Community Use (Child Care Centre) at 7001 Grampian Drive, Deebing Heights

AUTHOR: Senior Planner (Development)

DATE: 10 February 2023

Executive Summary

This is a report concerning a development application seeking a Material Change of Use approval for a Community Use (Child Care Centre) over land at 7001 Grampian Drive, Deebing Heights. Specifically, this report is a follow up to a report presented to the Growth Infrastructure and Waste Committee (GIWC) meeting held on 13 October 2022 (Attachment 1) and details the steps that have been taken since that meeting including the outcome of the Council recommendations to consult with the Minister for Economic Development Queensland (EDQ) and the Minister for Police and Corrective Services about the development application.

Having now undertaken further consultation with external parties including the Minister for Economic Development Queensland (EDQ) and the Minister for Police and Corrective Services, it is recommended that the proposed Community Use (Child Care Centre) be approved subject to conditions.

Recommendation/s

A. That Council approve Development Application No. 17522/2021/PDA, being the Material Change of Use for Community Use (Child Care Centre), subject to conditions as contained in Attachment 2 of this report.

Statement of Reasons

Council has reached its position having regard to the confirmation that the Department of Seniors, Disability Services and Aboriginal and Torres Strait Islander Partnerships (DSDSATSIP) are satisfied that cultural heritage matters have been addressed through the obligations under the Aboriginal Cultural Heritage Act 2003. The Queensland Police Service (QPS) Report has confirmed the results of the analysis of the bone fragments found near the subject site were of non-human origin and the advice from Economic Development Queensland (EDQ) that they have considered the assessment of cultural heritage matters and they are satisfied that matters relating to cultural heritage have been appropriately addressed. This has been reflected in the following correspondence.

§ The Correspondence dated 18 November 2022 from the Assistant Commissioner, Queensland Police Service.

§ The Correspondence dated 16 December 2022 from the Minister for Economic Development Queensland.

§ The Correspondence dated 22 December 2022 from the Executive Director Planning Services of Economic Development Queensland.

RELATED PARTIES

§ Applicant - Otiosum Pty Ltd C/- LandPartners

§ Owner – A V Jennings Properties Limited

§ Relevant Consultants:

- Planning Consultant – LandPartners

- Engineering Services Consultant – Milanovic Neale Consulting Engineers

- Architectural Design Consultants – Verve Building Design Co.

- Traffic Consultant – Holland Traffic Consulting Pty Ltd

- Acoustics – Decibell Consulting Pty Ltd.

- Stormwater Consultant – Milanovic Neale Consulting Engineers

- Landscape Consultant – Andrew Gold Landscape Architecture

- Public Notification Consultant – Real Property Signs

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

APPLICANT:	Otiosum Pty Ltd C/- LandPartners
OWNER:	AV Jennings Properties Limited
EXISTING OR PROPOSED TRADING NAMES:	Unknown
PDA APPLICATION NO:	17522/2022/PDA
AREA:	§ Parent lot being 7001 Grampian Drive, Deebing Heights – 28.35ha § Development lot being proposed Multiple Residential (24 units) Lot of Development Approval 7787/2008/MAMC/A – 0.59ha
STATE INTERESTS/	Economic Development Queensland (EDQ) of Department of State Development, Infrastructure, Local Government and Planning
EXISTING USE:	Vacant land
PREVIOUS RELATED APPROVALS AND ENDORSEMENTS:	§ 7787/2008/MAMC/A – Minor Change Application - Variation Approval (Material Change of Use for Variation Request to the Planning Scheme to allow for single residential, multiple residential and shopping centre uses on Lot 196 S3157); and Reconfiguration of a Lot - One (1) lot into 137 lots (including six (6) multiple residential project lots and one (1) shopping centre project lot), new roads, linear open space and drainage reserve § 24/2013/PDA - Material Change of Use approval for Shopping Centre § 10157/2018/PDA - Reconfiguring a Lot - One (1) Lot into Eighty-One (81) Lots, One (1) Drainage Reserve Lot, New Roads and Linear/Corridor Park, and Material Change of use - Plan of Development (POD) for a House on Eighty-One (81) lots
DATE RECEIVED:	27 October 2021
DECISION PERIOD START DATE:	26 August 2022
EXPECTED DETERMINATION DATE:	24 October 2022

LOCALITY PLANS:

Location Plan

Extract of approved subdivision layout pursuant to Development Approval 7787/2008/MAMC/A illustrating proposed ‘Multiple Residential (24 units) Lot’

ACTIONS ARISING FROM 13 OCTOBER 2022 GIWC MEETING

At the GIWC meeting held on 13 October 2022, Council Planning Officers had originally recommended that the Council approve Development Application No. 17522/2021/PDA, however the Council made the following alternative recommendations as contained in Attachment 3:

A. That Council inform the Minister that Council is considering a refusal for Application No. 17522/2021/PDA and inform Economic Development Queensland (EDQ) and await direction on the matter.

B. That it be noted that Council is considering refusal of the application on the basis of cultural heritage issues.

C. That Ipswich City Council write to the Minister for Police and Corrective Services Hon Mark Ryan MP to request that the relevant Queensland Police Service (QPS) report in relation to the investigation of the property the subject of Application No. 17522/2021/PDA be made available for public viewing.

COMMUNITY and OTHER CONSULTATION

Consultation with the Minister for Economic Development Queensland (EDQ)

As per the Council recommendations, the CEO issued correspondence to the Deputy Premier Steven Miles (also Minister for EDQ) (Attachment 4) to which a response was received on 16 December 2022 (Attachment 5).

The response included the following advice:

§ The Deputy Premier notes that the committee report titled "Development Application (175822/2021/PDA) Recommendation" (Doc ID No. A8311240), concluded that the proposed Child Care Centre would not impact on aboriginal cultural heritage values, and further, that these matters are managed under the Aboriginal Cultural Heritage Act 2003;

§ The Deputy Premier notes that the Queensland Police Service's report referred to in the Council's committee report concluded that the bones were not of human origin, and that the report is now publicly available and accessible through the Council's website;

§ The Deputy Premier understands that the Council has taken steps to inform itself more fully in relation to above mentioned matters and intends to consider the application further having regard to this information;

§ Council should advise the Department of State Development, Infrastructure, Local Government and Planning, when the date for reconsideration of the application is available; and

§ In accordance with the Instrument of Delegation and Direction dated 17 October 2019 from the Minister for Economic Development Queensland (MEDQ) to the Ipswich City Council, that Council advise the Minister prior to making its decision should the Council still intend to refuse the subject development application.

Upon receiving the Deputy Premiers Response, Council officers sought further clarification from EDQ, to which the Executive Director Planning Services of Economic Development Queensland provided further advice to the General Manager (Planning and Regulatory Services) via correspondence dated 22 December 2022 (Attachment 6). The response included the following further advice:

§ EDQ consulted with the Department of Seniors, Disability Services and Aboriginal and Torres Strait Islander Partnerships (DSDSATSIP) and reviewed the Queensland Police Service (QPS) Report relating to the investigation surrounding the bone fragments found in proximity to the subject site;

§ DSDSATSIP reconfirmed their position to EDQ that cultural heritage matters are addressed through the obligations under the Aboriginal Cultural Heritage Act 2003; This advice was included in the previous approval over the site (ICC application reference 7787/2008/MAMC/A and 10157/2018/PDA);

§ QPS Report confirmed the results of the analysis of the bone fragments found near

the subject site were of non-human origin; and

§ EDQ has considered the assessment of cultural heritage matters and is satisfied that matters relating to cultural heritage have been appropriately addressed.

Consultation with the Minister for Police and Corrective Services

As per the Council recommendations, the CEO issued correspondence to the Minister for Police and Corrective Services (Attachment 7), to which a formal response was received on 18 November 2022 (Attachment 8). As part of the response, Council was provided a copy of an Anthropological Case Report as dated 17 August 2022 relating to the skeletal remains that had been located on the development site.

The Anthropological Case Report that was provided to Council (and now placed on the public record) has been compiled by an officer of the Forensic Services Group, Queensland Police Service. This report was prepared following an examination of a series of photographic images including 42 images representing four (4) bones and 64 images representing approximately ten (10) larger fragments and multiple smaller fragments. The report reached the following conclusions:

§ Two (2) of the skeletal remains were not human and are most likely pig bones;

§ Unable to form an opinion on the species of origin of the other two (2) bony elements due to their fragmentary nature and lack of surface detail;

§ Some of the images illustrated objects most of which couldn’t be identified as osseous or bone material. Many of these appear to be consistent with stone or fossilized osseous material;

§ Some of the images of the skeletal material is determined to be not human but consistent with wallaby bones; and

§ No physical examination of the skeletal remains was undertaken.

It is noted that the Anthropological Case Report was peer reviewed by a Senior Lecturer in Human Anatomy (University of Sydney) and NSW State Forensic Anthropologist on
17 August 2022.

Consultation with Other Relevant Parties

Since the GIWC meeting held on 13 October 2022, Councillors and Officers have also engaged with a number of other external parties to help better understand the cultural heritage matters that exist in and around the development site. This has included consultation with developers and the Yuggera Ugarapul People (YUP). As a result, Council has been provided with a number of supporting documents including Fact Sheets and FAQ’s to help guide the decision-making process (Attachment 9).

A number of Jarjumbah Protection Site Representatives were also invited to meet with the Mayor and Councillors along with Council Officers. At this meeting, the Jarjumbah Protection Site Representatives raised some concerns and issues in relation to the development on the site. These matters have subsequently been addressed
(Attachment 10).

Cultural Heritage Management Plan (CHMP)

Any land user can develop and seek approval for a CHMP under the Aboriginal Cultural Heritage Act 2003 and Torres Strait Islander Cultural Heritage Act 2003 (the Cultural Heritage Acts).

A CHMP is an agreement between a land user (sponsor) and Traditional Owners (endorsed party) developed under Part 7 of the Cultural Heritage Acts. The CHMP explains how land use activities can be managed to avoid or minimise harm to Aboriginal or Torres Strait Islander cultural heritage.

A CHMP must be developed and approved under Part 7 of the legislation when an environmental impact statement is required for a project. However, any land user can voluntarily develop and seek to have a CHMP approved, even when there is no legal requirement to do so. The advantage of developing a CHMP voluntarily is it allows the land user to address cultural heritage with certainty and within a statutory timeframe.

The current owners (AV Jennings Pty Ltd) of the parent lot have agreed on a CHMP with YUP and the CHMP has been endorsed and registered with Queensland Government’s Department of Aboriginal and Torres Strait Islander Partnerships (DATSIP) in May 2019. Council has been advised that the subject CHMP is a confidential document and at the stage a copy has not been made available for review by Council Officers.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Economic Development Act 2016.

policy implications

Not applicable.

RISK MANAGEMENT IMPLICATIONS

§ A risk to Council exists should the proposal not be determined in accordance with legislative requirements. The assessment and subsequent recommendations have been prepared to minimise the risk.

§ This Ripley Valley Priority Development Area (PDA) development application has been assessed pursuant to the Economic Development Act 2012 under the current Instrument of Delegation and Direction from the Minister for Economic Development Queensland (MEDQ) to Ipswich City Council.

As per the current Instrument of Delegation and Direction, if Council is inclined to recommend refusal of this development application, it must notify MEDQ in writing before any final decision is made and then comply with any further direction from MEDQ. This has been reiterated by the Deputy Premier in his correspondence dated
16 December 2022.

This is an important aspect to be considered if Council recommends refusal of the proposal as MEDQ may still provide a direction that is contrary to such a recommendation upon reviewing the facts and circumstances.

Financial/RESOURCE IMPLICATIONS

This report relates to council acting in its capacity as MEDQ Delegate to assess Ripley Valley PDA development applications. The development application fee was paid to cover Council’s costs in this regard and as such there are no financial or resource implications associated with this report.

HUMAN RIGHTS IMPLICATIONS

Refer GIWC report (Doc ID No: A8311240) dated 19 September 2022 relating to Development Application No. 17522/2021/PDA.

Conclusion

An assessment of the proposal as described above has been undertaken. Having considered the further advice received from the Minister for Economic Development Queensland (EDQ), the Executive Director Planning Services of Economic Development Queensland and the Assistant Commissioner, Queensland Police Service (QPS) it has been determined that the Material Change of Use for a Community Use (Child Care Centre) over 7001 Grampian Drive, Deebing Heights complies with the assessment benchmarks or can be conditioned to comply. It is therefore recommended that the development application be decided in accordance with the recommendation and attachments of this report.

Attachments and Confidential Background Papers

1.	17522/2021/PDA - Original Officers Report presented to the Growth Infrastructure and Waste Committee (GIWC) Meeting held on 13 October 2022 ⇩
2.	17522/2021/PDA - PDA Decision Notice Approval (DRAFT) ⇩
3.	17522/2021/PDA - GIWC Meeting Minutes from 13 October 2022 - Including Alternative Council Recommendation ⇩
4.	17522/2021/PDA - CEO correspondence to the Deputy Premier (also Minister for EDQ) ⇩
5.	17522/2021/PDA - Deputy Premier (also Minister for EDQ) Response ⇩
6.	17522/2021/PDA - Executive Director Planning Services of EDQ Response ⇩
7.	17522/2021/PDA - CEO correspondence to Minister for Police and Corrective Services ⇩
8.	17522/2021/PDA - Queensland Police Services (QPS) Response ⇩
9.	17522/2021/PDA - AV Jennings Presentation (Deebing FAQ and Everick Heritage correspondence) ⇩
10.	17522/2021/PDA - Actions from meeting with Jarjumbah Protection Site Representatives ⇩

Sandeep Nanjappa

Senior Planner (Development)

I concur with the recommendations contained in this report.

Michael Simmons

Development Assessment West Manager

I concur with the recommendations contained in this report.

Anthony Bowles

Manager, Development Planning

I concur with the recommendations contained in this report.

Peter Tabulo

General Manager Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”

9 February 2023

Growth Infrastructure and Waste Committee NO. 2023(01)]

Growth Infrastructure and Waste Committee NO. 2023(01)

9 February 2023

Report

COUNCILLORS’ ATTENDANCE: Mayor Teresa Harding (Chairperson); Councillors Paul Tully (Deputy Chairperson), Sheila Ireland, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Nicole Jonic

Deputy Mayor Jacob Madsen arrived at the meeting at
9.15 am.

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Planning and Regulatory Services (Peter Tabulo), General Manager Corporate Services (Matt Smith), General Manager Community, Cultural and Economic Development (Ben Pole), Acting General Manager Coordination and Performance (Barb Dart), Acting General Manager Infrastructure and Environment (Graeme Martin), Manager, Economic and Community Development (Cat Matson), Manager, City Design (Brett Davey), Principal Officer Projects (Graham Schultz), Chief Financial Officer (Jeff Keech), Development Assessment West Manager (Michael Simmons), Resource Recovery Manager (David McAlister), Chief of Staff, Office of the Mayor (Melissa Fitzgerald), Program Manager Flood Recovery (Matthew Mulroney), Manager, Development Planning (Anthony Bowles), Safe City and Asset Protection Manager (Larry Waite), Senior Communications and Policy Officer (Jodie Richter), Senior Media Officer (Darrell Giles), Senior Media Officer (Lucy Stone) and Theatre Technician (Harrison Cate)

WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY

Mayor Teresa Harding (Chairperson) delivered the Acknowledgement of Country.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

In accordance with section 150EQ of the Local Government Act 2009, Councillor Paul Tully informed the meeting that he has a declarable conflict of interest in Item 3 titled Warrill Park Lawn Cemetery – Master Plan Report.

The nature of the interest is that Councillor Tully is a Trustee of the Goodna Cemetery Trust.

Councillor Paul Tully invited the other councillors to determine if he can continue to participate in the decision process.

It was moved by Mayor Teresa Harding and seconded by Councillor Kate Kunzelmann that Councillor Paul Tully does not have a declarable conflict of interest in the matter because

there is no personal or financial benefit to the councillor and therefore a reasonable person would trust that the final decision is made in the public interest.

The eligible councillors present at the meeting decided that Councillor Paul Tully may participate in the meeting in relation to the matter, including by voting on the matter.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

Councillor Tully did not take part in the vote on this matter.

The motion was put and carried.

MATTERS FOR RECOMMENDATION TO COUNCIL

BUSINESS OUTSTANDING

1. Response to Petition: Request for Sound Barrier - Redbank Motorway Industrial Estate

On 13 July 2022 a petition was provided to Council seeking action and effective consultation in respect to the Redbank Motorway Estate and reported impacts on the nearby community of Moggill and Bellbowrie. This petition was presented to and accepted by Council at its meeting of 25 August 2022. This report seeks to provide an update consisting of some background to the submission, and the actions taken by Council officers in response to the submission.

Recommendation

That the report be received and noted.

Mayor Teresa Harding proposed the following recommendation as Recommendation B:

B. That an update be provided to Councillors in six months.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

A. That the report be received and noted.

B. That an update be provided to Councillors in six months.

Deputy Mayor Jacob Madsen arrived at the meeting at 9.15 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Madsen (Abstain)

Tully

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion and was put and carried.

Attachments

1. Comments from residents in relation to Item 1

2. Addendum to comments from residents in relation to Item 1

Confirmation of Minutes

2. Confirmation of Minutes of the Growth Infrastructure and Waste Committee No. 2022(11) of 29 November 2022

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the Minutes of the Growth, Infrastructure and Waste Committee held on 29 November 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Officers’ Reports

3. Warrill Park Lawn Cemetery - Master Plan Report

This is a report concerning a review of the concept master plan for the Warrill Park Lawn Cemetery. Cemetery master planning is integral to ensuring best use of the asset, inventory management and to inform capital budget and works scheduling. The review of the Warrill Park master plan considered the practicalities of the proposed construction, requirements for the protected vegetation Melaleuca irbyana and flood levels, it was determined that adjustments to the current concept would be required.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Sheila Ireland:

A. That the Master Plan for the Warrill Park Lawn Cemetery presented to the Council Ordinary Meeting on 19 February 2013 be revised and updated.

B. That the revised Concept Master Plan for the Warrill Park Lawn Cemetery be presented to a future meeting of the Growth and Infrastructure and Waste Committee.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

4. Regional Planning Interests Act 2014 - Application 22/009 - Austral Bricks - Mt Walker - Request for comments

This is a report concerning a response to the Department of State Development, Infrastructure, Local Government and Planning (DSDILGP) regarding an application for clay mining exploration activities made under the Regional Planning Interests Act 2014 by Austral Bricks. Council is an assessing agency under the Regional Planning Interests Regulation 2014 and has been requested to provide DSDILGP with details of any further information required to be provided by the applicant to assist in the assessment of the application.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That Council provide the response to Department of State Development, Infrastructure, Local Government and Planning as set out in Attachment 1.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

5. Exercise Of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 15 November 2022 to 24 January 2023.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the Exercise of Delegation report for the period 15 November 2022 to 24 January 2023., be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

6. Planning and Environment Court Action Status Report

This is a report concerning a status update with respect to current court actions associated with development planning applications.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the Planning and Environment Court Action status report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Adjourn Meeting

Moved by Mayor Teresa Harding

That the meeting be adjourned at 9.37 am to reconvene at 10.07 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

The meeting reconvened at 10.21 am.

7. Infrastructure and Environment Department Capital Delivery Report December 2022

This is a report concerning the performance of the capital delivery by the Infrastructure and Environment Department for the month of December 2022.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the capital delivery report for the month of December 2022, be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

MATTER RESOLVED UNDER DELEGATION

(In accordance with section 257(1)(c) of the Local Government Act 2009, the Growth, Infrastructure and Waste Committee has been delegated power to make decisions on behalf of Council for decisions made under the Planning Act 2016 and the Economic Development Act 2012)

8. Development Application (17522/2021/PDA) Recommendation - Proposed Community Use (Child Care Centre) at 7001 Grampian Drive, Deebing Heights

Recommendation

Statement of Reasons

§ The Correspondence dated 18 November 2022 from the Assistant Commissioner, Queensland Police Service.

§ The Correspondence dated 16 December 2022 from the Minister for Economic Development Queensland.

§ The Correspondence dated 22 December 2022 from the Executive Director Planning Services of Economic Development Queensland.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That Item 8 titled ‘Development Application (17522/2021/PDA) Recommendation - Proposed Community Use (Child Care Centre) at 7001 Grampian Drive, Deebing Heights’ be referred to the Council Ordinary meeting scheduled for 23 February 2023.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.02 am.

The meeting closed at 10.30 am.

9 February 2023

Governance and Transparency Committee NO. 2023(01)]

Governance and Transparency Committee NO. 2023(01)

9 February 2023

Report

COUNCILLORS’ ATTENDANCE: Deputy Mayor Jacob Madsen (Chairperson); Councillors Russell Milligan (Deputy Chairperson), Mayor Teresa Harding, Marnie Doyle, Kate Kunzelmann and Nicole Jonic

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Corporate Services (Matt Smith), General Manager Planning and Regulatory Services (Peter Tabulo), Acting General Manager Coordination and Performance (Barb Dart), Acting General Manager Infrastructure and Environment (Graeme Martin), Acting Manager Procurement (Ross Muller), Resource Recovery Manager (David McAlister), Acting Property Services Manager (Alicia Rieck), Manager, Community and Cultural Services (Don Stewart), Natural Environment and Land Manager (Phil A Smith), Program Manager Flood Recovery (Matt Mulroney), Chief of Staff Office of the Mayor (Melissa Fitzgerald), Chief Information Officer (Sylvia Swalling), Manager, Libraries and Customer Services (Samantha Chandler), Senior Communications and Policy Officer (Jodie Richter), Senior Media Officer (Darrell Giles), Senior Media Officer (Lucy Stone), Customer Strategy and Experience Manager (Anne Cahill) and Theatre Technician (Harrison Cate)

WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY

Deputy Mayor Jacob Madsen (Chairperson) delivered the Acknowledgement of Country.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Governance and Transparency Committee No. 2022(11) of 29 November 2022

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the Minutes of the Governance and Transparency Committee held on 29 November 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

Officers’ Reports

2. Quarter 2 - Operational Plan 2022-2023 Quarterly Performance

This is a report concerning an assessment of Council’s progress towards implementation of the 2022-2023 Operational Plan with notable achievements that have occurred during quarter two (Q2) (October to December).

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Councillor Russell Milligan:

That the Quarter 2 Operational Plan 2022-2023 Quarterly Performance report be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

3. Quarterly Report to the Department of State Development, Infrastructure, Local Government and Planning

This is a report concerning a request from the Director-General, Department of State Development, Infrastructure, Local Government and Planning (DSDILGP) for Council to provide a series of quarterly performance reports.

This report represents the October to December 2022 quarter and is reflective of the scope requested by the Director-General in June 2022.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the Committee endorse the draft letter to the Director-General (DSDILGP) containing the quarterly update for October to December 2022 as set out in Attachment 1.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

4. Update to Council's Meeting Conduct Policy, Meeting Procedures Policy and Public Participation Policy

This is a report concerning recent minor updates to the State Government’s Model Meeting Procedures and Best Practice Example - Standing Orders for Local Government and Standing Committee Meetings and updating Council’s Meeting Procedures Policy, Meeting Conduct Policy and Public Participation Policy so they are not inconsistent with the State Government model as per legislative requirements.

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Mayor Teresa Harding:

A. That the updated policy titled ‘Meeting Conduct’ as outlined in Attachment 3, be adopted.

B. That the updated policy titled ‘Meeting Procedures’ as outlined in Attachment 6, be adopted.

C. That the updated policy titled ‘Public Participation at Ordinary Council Meetings’ as outlined in Attachment 9 and the revised ‘Public Participation Application Form’ as outlined in Attachment 11, be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

5. Disposal of Interest in Land for Easement Purposes Over Part of 1 Haig Street, Brassall

This is a report concerning the disposal of an interest in land to grant a new easement for a sewerage purpose in favour of Urban Utilities. This easement will connect to the existing Urban Utilities sewerage treatment plant that is currently being upgraded located at 13 Haig Street, Brassall, described as Lot 1 on RP115168.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Russell Milligan:

A. That Council resolve pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation) that the exemption referred to in section 236(1)(c)(iv) of the Regulation applies for the disposal of the easement interest of part of 1 Haig Street, Brassall, described as Lot 4 on RP8227 (“the Land”), by way of a new easement arrangement for sewerage purposes between Council and Urban Utilities.

B. That pursuant to s257(1)(b) of the Local Government Act 2009 Council resolve to delegate the power to the Chief Executive Officer to be authorised to negotiate and finalise the terms of the proposed easement as detailed in Recommendation A of this report and to do any other acts necessary to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

6. Procurement: Rates Modelling Software (EasyRev) Maintenance and Support Agreement - Extension to Contract 12472

This is a report seeking Council Resolution by Ipswich City Council (Council) to undertake a direct engagement with Harbour Software Pty Ltd (Harbour Software). It is proposed, to extend the current contract by a further three (3) years on a 1+1+1 arrangement, for the continuation of the Rates Modelling Software (EasyRev) maintenance and support. It is intended that this software is replaced under the iVolve Project during the upcoming implementation process. The current software has been used by the Treasury Department since 2016 and is a key tool to provide the capture, analysis and calculation of rating scenarios. The current contract expires on 30April 2023.

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Councillor Russell Milligan:

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of the Rates Modelling Software (EasyRev) maintenance and support.

B. That Council enter into a contractual arrangement (Council file reference number 12472) with Harbour Software Pty Ltd, at an approximate purchase price of $24,000.00 (excluding GST) over the entire term, being an initial term of one (1) year, with options for extension at the discretion of Council (as purchaser), of an additional two (2) X one (1) year terms.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

7. Procurement: Supply of Unbound Pavement Material for Maintenance of Council's Unsealed Roads

This is a report concerning an increase in the approximate value for the Procurement of Supply of Unbound Pavement Material for Maintenance of Council’s Unsealed Roads.

RECOMMENDATION

Moved by Councillor Russell Milligan:

Seconded by Councillor Nicole Jonic:

A. That Council vary the contractual arrangement with CW & EJ Russell for an additional approximate purchase price of $3,000,000 excluding GST over the entire term of up to three (3) years, being an initial term of one (1) year, with options for extension at the discretion of Council (as purchaser), for an additional two (2) x one (1) year terms.

B. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

8. Procurement: Customer Experience Maturity Assessment

This is a report concerning the procurement of a supplier to conduct annual maturity assessments of Council’s Customer Experience Strategy over a three (3) year period from 2023 to 2025 without first inviting written quotes or tenders. Section 235(b) of the Local Government Regulation 2012 allows a local government to enter into a medium or large sized contractual arrangement, if the local government resolves that the services provided are of a specialised nature.

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Councillor Russell Milligan:

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical to invite quotes for the provision of the annual Customer Experience Maturity Assessment.

B. That Council enter into a contractual arrangement (Council file reference number 19806) with Ipsos Pty Ltd, at an approximate purchase price of $70,000 excluding GST over the entire term, being an initial term of one (1) year with options for extension at the discretion of Council (as purchaser), of an additional two (2) X one (1) year terms.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

9. Procurement: Waste Management Software Solution Contracts 12759 and 14024

This a report seeking a resolution by Council to vary contract 14024 with existing supplier Mandalay Technologies Pty Ltd and contract 12759 with existing supplier 3 Logix Pty Ltd to add further extension options until 30 June 2026 to continue the uninterrupted provision of Council’s core community waste collection service systems whilst awaiting an iVolve outcome to be determined. The contracts are for the provision of Council’s transfer station operations system and waste collection vehicle operational system respectively.

This matter is required as officers seek Council resolution that the exception under section 235(a) of the Local Government Regulation 2012 applies to the uninterrupted continuation of these key systems for the operational functionality required. The specialised nature of these systems provided means that the incumbent suppliers are the only suppliers reasonably available to continue the provision of these systems for the duration. Further, due to the identified iVolve relevance of the systems, it is more costly and disadvantageous to Council to go to tender until the iVolve impact is assessed and understood.

A resolution of Council is sought to vary the contractual arrangements with both suppliers to allow further optional extensions until 30 June 2026. This will increase the total value of the contract 14024 to approximately two hundred and fifty-five thousand dollars ($255,000.00) excluding GST, and the total value of contract 12759 to approximately two million, one hundred and sixty thousand dollars ($2,160,000.00) excluding GST for the full extended term of the contracts if all extension options are exercised.

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Marnie Doyle:

A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the ongoing provision of the transfer stations operations system and related ancillary items provided by Mandalay Technologies Pty Ltd (Mandalay).

B. That the contractual arrangement 14024 with Mandalay for the transfer stations operations system and related ancillary items be extended for a further optional period(s) until 30 June 2026 at an approximate value of $77,281.00 + GST over the additional term (increasing the approximated contract value to $255,000.00 + GST over the entire extended term of the contract if all options are utilised).

C. That Council enter into a Deed of Variation with Mandalay to appropriately amend the existing contractual arrangement.

D. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the ongoing provision of the waste collection vehicle operations system and related ancillary items provided by 3 Logix Pty Ltd (3 Logix).

E. That the contractual arrangement 12759 with 3 Logix for the waste collection vehicle operations system and related ancillary items for a further optional period(s) until 30 June 2026 at an approximate value of $309,355.00 + GST over the additional term (increasing the approximated contract value to $2,160,000.00 + GST over the entire extended term of the contract if all options are utilised).

F. That Council enter into a Deed of Variation with 3 Logix to appropriately amend the existing contractual arrangement.

G. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

10. Procurement: DiSC Profile Solution

This is a report concerning a contractual arrangement with INTEGRO Learning Company Pty Ltd (INTEGRO), to provide continued servicing of the DISC profile solution.

The Council is requested to consider and resolve that the exception set out in section 235(a) of the Local Government Regulation 2012 applies due to INTEGRO being the authorised Australian distributor of Wiley’s Everything DiSC assessment tools. The value of the arrangement is estimated to be $60,000 excluding GST per annum, for three (3) years to February 2026 up to the sum of $200,000 excluding GST.

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Marnie Doyle:

A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that INTEGRO is the only supplier reasonably available to provide the John Wiley & Sons Everything DiSC assessment tool through INTEGRO for the current DiSC system for the following reason:

1. As the current DiSC profile system is under an arrangement between the John Wiley & Sons and INTEGRO which has established a sole supplier arrangement for the DiSC John Wiley & Sons Everything DiSc profile system.

B. That Council enter into a contractual arrangement with INTEGRO for the provision of the DiSC profile system for a period of one (1) year with the option to extend for an additional two (2) years.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.43 am.

The meeting closed at 10.58 am.

9 February 2023

Economic and Industry Development Committee NO. 2023(01)]

Economic and Industry Development Committee NO. 2023(01)

9 February 2023

Report

COUNCILLORS’ ATTENDANCE: Councillor Nicole Jonic (Chairperson); Councillor Jacob Madsen (Deputy Chairperson and Deputy Mayor), Mayor Teresa Harding, Kate Kunzelmann, Andrew Fechner and Marnie Doyle

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Community, Cultural and Economic Development (Ben Pole), Manager, Marketing and Promotions (Carly Gregory), Coordinator – Major Projects and Advocacy (Dan Heenan), Chief of Staff – Office of the Mayor (Melissa Fitzgerald), Acting General Manager Infrastructure and Environment (Graeme Martin), Manager Economic and Community Development (Cat Matson), Senior Communications and Policy Officer (Jodie Richter), Senior Media Officer (Darrell Giles), Senior Media Officer (Lucy Stone) and Theatre Technician (Harrison Cate)

WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY

Councillor Nicole Jonic (Chairperson) delivered the Acknowledgement of Country.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Economic and Industry Development Committee No. 2022(11) of 29 November 2022

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Mayor Teresa Harding:

That the Minutes of the Economic and Industry Development Committee held on 29 November 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Harding

Kunzelmann

Fechner

Jonic

Doyle

The motion was put and carried.

Officers’ Reports

2. Event Sponsorship - Ipswich Cup 2023

This is a report concerning an event sponsorship application by Ipswich Turf Club for support of the Ipswich Cup Race Day in June 2023.

The application is for $25,000 ex GST in financial support. However, the recommendation is to maintain the sponsorship level provided in 2022.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Marnie Doyle:

That the Ipswich Turf Club receive $20,000 excl. GST in financial support.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Harding

Kunzelmann

Fechner

Jonic

Doyle

The motion was put and carried.

3. Quarterly Event Sponsorship and Ticket Allocation Report

This is a report concerning event sponsorship approved in the period of 1 October 2022 to 31 December 2022 as required under the Event Sponsorship Policy.

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Andrew Fechner:

A. That Council receive and note that the following event sponsorship allocations during the 1 October 2022 to 31 December 2022 period:

Event Sponsorship under $15,000 (excl. GST) approved by the General Manager, Community, Culture and Economic Development:

· Australian Skateboarding Community Initiative Pty. Ltd. receive $10,000 (excl. GST) in cash support for the 2023 Eastern Rumble.

· Queensland Basketball Inc. receive $7,000 (excl. GST) in cash support for the 2023 Basketball Qld U12 Girls State Championship.

B. That Council receive and note that there were no event sponsorship ticket allocations made during the 1 October 2022 to 31 December 2022 period.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Harding

Kunzelmann

Fechner

Jonic

Doyle

The motion was put and carried.

4. Ipswich City Council Federal Budget Submission

This is a report concerning Ipswich City Council’s Federal Pre-Budget submission as part of Council’s advocacy program.

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

That the Ipswich City Council 2023 – 2024 Federal Budget Pre-Budget Submission be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Harding

Kunzelmann

Fechner

Jonic

Doyle

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Councillor Nicole Jonic (Chair) noted that a report on the Mayoral Motion for Council to be a more Event Friendly Council was due to the February Committee meeting however will now be presented at the March Committee meeting.

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 11.54 am.

The meeting closed at 12.08 pm.

9 February 2023

Environment and Sustainability Committee NO. 2023(01)]

Environment and Sustainability Committee NO. 2023(01)

9 February 2023

Report

COUNCILLORS’ ATTENDANCE: Councillor Russell Milligan (Chairperson); Mayor Teresa Harding, Councillors Andrew Fechner (Deputy Chairperson), Jacob Madsen (Deputy Mayor) and Kate Kunzelmann

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), Acting General Manager Infrastructure and Environment (Graeme Martin), General Manager Community, Cultural and Economic Development (Ben Pole), Emergency Management and Sustainability Manager (Matthew Pinder), Natural Environment and Land Manager (Phil A Smith), Senior Media Officer (Darrell Giles) and Theatre Technician (Harrison Cate)

WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY

Councillor Russell Milligan (Chairperson) delivered the Acknowledgement of Country.

Adjourn Meeting

Moved by Councillor Russell Milligan

That the meeting be adjourned at 12.20 pm to reconvene at 1.00 pm.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Milligan Madsen (Abstain)

Fechner

Kunzelmann

The motion was put and carried.

The meeting reconvened at 1.00 pm.

Mayor Teresa Harding arrived at the meeting at 1.01pm.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

1. Update - Notice of Motion to request White Rock Spring Mountain Conservation Estate to be Dedicated as a National Park

This is a report updating Committee on the actions following the Council Ordinary Meeting Thursday 18 November 2021, where Councillor Tully tabled a Notice of Motion seeking dedication of White Rock - Spring Mountain Conservation Estate (WRSMCE) as a National Park.

After actioning the recommendation in discussion with Queensland Parks and Wildlife Services (QPWS), a number of considerations and limitations were identified.

In the same discussions the proposal to look at alternative areas to investigate for a possible National Park within the Ipswich LGA was raised. Whilst this is at a very early stage, it is felt that the benefits to the local and wider community and local environment are worth further investigation.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Mayor Teresa Harding:

That Council support continued discussion with Queensland Parks and Wildlife Services, Department of Environment and Science around alternative locations, rather than pursue the dedication of White Rock – Spring Mountain Conservation Estate as a National Park.

Councillor Andrew Fechner proposed the following as Recommendation B.

B. That an update be brought to the May 2023 Environment and Sustainability committee.

The seconder of the original motion agreed to the proposed additional recommendation.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Jacob Madsen:

A. That Council support continued discussion with Queensland Parks and Wildlife Services, Department of Environment and Science around alternative locations, rather than pursue the dedication of White Rock – Spring Mountain Conservation Estate as a National Park.

B. That an update be brought to the May 2023 Environment and Sustainability committee.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Milligan Nil

Fechner

Harding

Madsen

Kunzelmann

The motion was put and carried.

2. Update - Engagement Planning - Aboriginal and Torres Strait Islander Engagement Guide

At the Council Ordinary Meeting of 16 September 2021 Council considered recommendations to endorse the formation of a Traditional Owner Reference Group (Indigenous Accord Action item 2.1.1) under the proposed terms and structure. The matter was referred back to the Environment and Sustainability Committee for further consideration.

Through further internal and external discussions regarding the recommendation, a preferred approach was presented for Council to develop an Aboriginal and Torres Strait Islander Engagement Guide (Guide) initially. The Guide aims to include guidelines around the engagement of the Ipswich Aboriginal and Torres Strait Islander community, including the appropriate membership structure and topics of consultation for each of the endorsed representative ‘Groups’ in accordance with the Indigenous Accord 2020-2025.

In doing so Ipswich City Council is acting under the agreed outcomes and action items of the adopted Indigenous Accord, thereby acknowledging the rights, interests and aspirations of the Ipswich Aboriginal and Torres Strait Islander community and, more specifically, the Traditional Owners to improve and formalise the process of engagement and consultation in this space.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

A. That a draft Aboriginal and Torres Strait Islander Engagement Guide be developed and presented at a future Environment and Sustainability Committee for endorsement, following relevant stakeholder engagement.

B. That the matter of establishing a Traditional Owners Reference Group, referred to the Environment and Sustainability Committee for further consideration by Council on the 16 September 2021, be considered following the adoption of the Aboriginal and Torres Strait Islander Engagement Guide.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Milligan Nil

Fechner

Harding

Madsen

Kunzelmann

The motion was put and carried.

Confirmation of Minutes

3. Confirmation of Minutes of the Environment and Sustainability Committee No. 2022(11) of 29 November 2022

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Mayor Teresa Harding:

That the Minutes of the Environment and Sustainability Committee held on 29 November 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Milligan Nil

Fechner

Harding

Madsen

Kunzelmann

The motion was put and carried.

Officers’ Reports

4. Review of the Local Disaster Management Plan

This is a report concerning the annual review of the City of Ipswich Local Disaster Management Plan.

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Mayor Teresa Harding:

A. That the updated City of Ipswich Local Disaster Management Plan provided as Attachment 2 be approved.

B. That the Chief Executive Officer, in consultation with the Mayor, be authorised to make amendments based on feedback from members of the Local Disaster Management Group, who form part of the governance arrangements for adopting this plan.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Milligan Nil

Fechner

Harding

Madsen

Kunzelmann

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 12.19 pm.

The meeting closed at 1.08 pm.

9 February 2023

Community, Culture, Arts and Sport Committee NO. 2023(01)]

Community, Culture, Arts and Sport Committee NO. 2023(01)

9 February 2023

Report

COUNCILLORS’ ATTENDANCE: Councillor Andrew Fechner (Chairperson); Councillors Kate Kunzelmann (Deputy Chairperson), Mayor Teresa Harding, Jacob Madsen (Deputy Mayor), Nicole Jonic, Sheila Ireland and Marnie Doyle

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Corporate Services (Matt Smith), General Manager Planning and Regulatory Services (Peter Tabulo), Acting General Manager Infrastructure and Environment (Graeme Martin), Chief Financial Officer (Jeff Keech), Chief of Staff – Office of the Mayor (Melissa Fitzgerald), Manager Economic and Community Development (Cat Matson), Community Development Manager (Melissa Dower), Manager Libraries and Customer Services (Samantha Chandler), Manager Marketing and Promotions (Carly Gregory), Team Lead (Open Space and Facilities) (Mark Bastin), Open Space Program Coordinator (Grant Sorensen), Customer Strategy and Experience Manager (Anne Cahill), Senior Media Officer (Darrell Giles), Senior Media Officer (Lucy Stone), Manager Community and Cultural Services (Don Stewart), Senior Communications and Policy Officer (Jodie Richter) and Theatre Technician (Harrison Cate)

WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY

Councillor Kate Kunzelmann (Deputy Chairperson) delivered the Acknowledgement of Country.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2022(11) of 29 November 2022

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the Minutes of the Community, Culture, Arts and Sport Committee held on 29 November 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

Ireland

Doyle

The motion was put and carried.

Officers’ Reports

2. Active Ipswich Strategy 2031 Annual Report Card

This is a joint report by the Sport and Recreation Officer (Physical Activity) and the Team Lead (Open Space and Facilities) concerning the first-year review of the Active Ipswich Strategy 2031 implementation.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Nicole Jonic:

That the report concerning the first-year review of the Active Ipswich Strategy 2031 implementation be received and the contents noted.

Councillor Andrew Fechner proposed the following as Recommendation B.

B. That the Councillor representation be amended to reflect the revised arrangements for the Active Ipswich Strategy 2031.

Mayor Teresa Harding proposed the following variation to Recommendation B.

B. That the Councillor representation be amended to reflect the revised arrangements for the Active Ipswich Strategy 2031 noting this is a change from Healthy Active City Alliance to West Moreton Obesity Advisory Group.

The mover and seconder of the original motion agreed to the proposed variation.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Nicole Jonic:

A. That the report concerning the first-year review of the Active Ipswich Strategy 2031 implementation be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

Ireland

Doyle

The motion was put and carried.

3. Ipswich Libraries Annual Report Card

This is a report concerning Ipswich Libraries services, improvements and customer demand in 2022.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Marnie Doyle:

That the report concerning Ipswich Libraries Annual Report Card be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

Ireland

Doyle

The motion was put and carried.

4. Community Funding and Support Allocations Status Report -
1 October to 31 December 2022

This is a report concerning the allocation of Council’s Community Funding and Support Programs from 1 October to 31 December 2022.

In the three (3) months from 1 October to 31 December 2022, Council approved
63 applications across 50 unique organisations, allocating a total of $216,580.09 to a variety of community events and projects.

All successful applicants and projects are detailed in Attachment 1 and also reported online on both the Transparency and Integrity Hub and on the Community Funding and Support webpage in accordance with Council’s principles of transparency and the Community Funding and Support Policy.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Marnie Doyle:

That the report concerning the allocation of Council’s Community Funding and Support Programs from 1 October to 31 December 2022 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

Ireland

Doyle

The motion was put and carried.

5. Customer Experience Program Quarterly Report - December 2022

This is a quarterly report concerning the Customer Experience (CX) Program of Work providing an update on the Immediate Action Plan (IAP) and the CX Strategy Implementation Plan.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Nicole Jonic:

That the 31 December 2022 quarterly report concerning Council’s Customer Experience program of work be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

Ireland

Doyle

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 11.12 am.

The meeting closed at 11.41 am.

9 February 2023

Ipswich Central Redevelopment Committee NO. 2023(01)]

Ipswich Central Redevelopment Committee NO. 2023(01)

9 February 2023

Report

COUNCILLORS’ ATTENDANCE: Councillor Marnie Doyle (Chairperson); Mayor Teresa Harding, Councillors Kate Kunzelmann, Russell Milligan and Nicole Jonic (Deputy Chairperson)

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), Precinct Manager (Greg Thomas), Activation Coordinator (Tia Prasser), Chief of Staff – Office of the Mayor (Melissa Fitzgerald), Senior Media Officer (Darrell Giles), Senior Communications and Policy Officer (Jodie Richter), Senior Media Officer (Lucy Stone) and Theatre Technician (Harrison Cate)

WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY

councillor Marnie Doyle (Chairperson) delivered the Acknowledgement of Country.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Ipswich Central Redevelopment Committee No. 2022(11) of 29 November 2022

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Councillor Russell Milligan:

That the Minutes of the Ipswich Central Redevelopment Committee held on 29 November 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Doyle Nil

Harding

Kunzelmann

Milligan

The motion was put and carried.

Officers’ Reports

2. Nicholas Street Precinct - Brand and Activation Manager Report - January 2023

This is a report concerning the brand and activation activity undertaken and planned for the Nicholas Street Precinct in January 2023.

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

That the Nicholas Street Precinct Communications, Engagement and Events Monthly Report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Doyle Nil

Harding

Kunzelmann

Milligan

The motion was put and carried.

Councillor Nicole Jonic arrived at the meeting at 1.22 pm.

3. Nicholas Street Precinct - Retail Sub-Project Steering Committee December 2022

This is a report concerning the December 2022 report from the Retail Sub-Project Steering Committee on the status of the leasing program and associated developments with the retail component of the Nicholas Street Precinct redevelopment.

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Councillor Russell Milligan:

That the December 2022 Retail Sub-Project Steering Committee Report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Doyle Nil

Harding

Kunzelmann

Milligan

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 1.19 pm.

The meeting closed at 1.23 pm.

Council

Meeting Agenda

23 February

2023

Doc ID No: A8616852

ITEM: 16.1

SUBJECT: CEO Organisational Performance Report for January 2023

AUTHOR: Chief Executive Officer

DATE: 6 February 2023

Executive Summary

This report is for the month of January 2023 and summarises organisational performance in the areas of workplace health and safety, progress in delivery of Council’s Corporate and Operational Plans, our people and culture, financial management, capital program delivery and significant risks and legal matters.

The organisation continues to remain focused on our ongoing service delivery while ensuring the recovery and rehabilitation of Council’s assets within the City that were impacted by the February and May 2022 significant weather events. Recovery and rehabilitation works will continue throughout 2023 and 2024.

The report for this period highlights current significant matters and progress on key performance indicators.

RECOMMENDATION

That the Chief Executive Officer Organisational Performance Report for the month of January 2023 be received and the contents noted.

BACKGROUND

1. Current Significant Matters

Demolition of Ipswich Houses begins for flood buy-back program

Heavy machinery and specialist crews began demolishing homes at Goodna which were among the first homes bought back under the $741 million Resilient Homes Fund. The Resilient Homes Fund is a jointly funded initiative delivered through Commonwealth-State Disaster Recovery Funding Arrangements (DRFA).

More than 40 Ipswich homeowners have now accepted offers under the program including 21 whose homes have already settled. Over 160 valuations have been undertaken across the city and it’s expected that more homeowners will accept these life-changing offers over the coming weeks.

Recovery of Colleges Crossing Recreation Reserve and Riverheart Parklands

Council is continuing to progress the recovery of Colleges Crossing Recreation Reserve and Riverheart Parklands following the February and May 2022 flood and significant rain events. Council understands that these are heavily utilised areas that are highly valued by residents and is prioritising work on their reopening. Council is giving consideration to a further temporary reopening of a remaining portion of the Riverheart Parklands, including the footpath but not the boardwalk, and a temporary reopening of a portion of Colleges Crossing for partial use by the community. Council has published information to keep the community informed, including frequently asked questions for Colleges Crossing Recreation Reserve.

First milestone for 2023 achieved for the Nicholas Street Precinct

Twin openings of new business Sofia Nails and the Internal Mall known as Tulmur Walk marked the first milestone for 2023 in the Nicholas Street Precinct redevelopment.

The opening of Tulmur walk will provide an internal link between Nicholas Street and the Ipswich Train Station, with Sofia Nails the first tenant to open for trade inside.

Construction is also progressing for Sushi Hyo which is expected to open its doors to customers in the weeks ahead. Joining Zambrero, That Dumping Place, Stellarossa and Gelatissimo in a growing range of dining options available.

2. Workplace Health and Safety

There was very good safety performance across council, with the injury and incident rates well below the same time last year.

The Lost Time Injury Frequency Rate (LTIFR) is 1.43 which is slightly higher than the month of December (1.22), successive LTI’s in September, October and November will continue to influence this average rate. This equates to 1.43 lost time injuries every six (6) months. At the time of writing the State averages for January had not been released. Based on previous averages provided (November 14.32), the Ipswich City Council (ICC) rate is significantly less than the state average and places ICC as one of the best performing Councils in Queensland.

Lost time severity rate is 35.7* which is higher than the month of December (29.41*). At the time of writing the State averages for January had not been released but noting that January is below the state average recorded for December (38.34*). (*Total days lost for each LTI).

3. Update on Corporate/Operational Plans

The Quarterly Performance Report for October - December 2022 (Quarter 2 period) on the 2022-2023 Operational Plan was presented to the February Governance and Transparency Committee.

Plans and the last quarterly report are available for public viewing on council’s website:

https://www.ipswich.qld.gov.au/about_council/media/corporate_publications/annual-plan

4. Major Key Performance Indicators

People and Culture

· Council’s workforce ‘head count’ has slightly increased as of 31 January 2023 at 1513 and is shown with 1144 full-time (1486 in December), 160 part-time (153 in December); 127 casual (126 in December); and 82 contingency (70 in December) staff.

· Turnover rate for January 2023 is currently tracking at 10.03% and has increased (9.63% in December).

Finance

The full financial performance report for January 2023will be tabled as a separate report on the Council agenda.

Council’s overall net result as at 31 January 2023 (including capital revenues) is less than budget with a net surplus of $51.4 million compared to the budget of $55.8 million. The operating surplus is $1.5 million ahead of budget which is driven by greater interest income, greater fees and charges revenue received than budget, and the receipt of QRA flood recovery revenue. The higher revenue is offset by expenditure incurred in the continued flood recovery, the use of contract labour and overtime, and higher prices of goods and services which are impacted by inflation. Some elements of these expenditures are likely to continue for the year and will be considered in budget amendments.

The whole of council capital program spending for the month (excluding flood buy back and flood recovery) was in line with budget, but included underspends in the Nicholas Street Precinct of $5.0 million and overspends in the IED construction program of $5.7 million due to carryover spending from the prior financial year.

Capital Delivery Program 2022-2023

The Infrastructure & Environment Department performed well during January with the combined Capital Works Program achieving expenditure of $7.45 million against a budget of $8.95 million. The underspend from budget is primarily a phasing discrepancy with no significant delays encountered across the Program. As previously reported, the key risk of cost escalation due to the on-going high inflation rate continues to place pressure on the full-year budgeted expenditure position.

5. Risk and Compliance Update

Corporate Risk Register

Council’s corporate risk register is reported through Council’s Audit and Risk Management Committee which is held every quarter. Council’s corporate risk register is reviewed every two months at the Executive Leadership Team (ELT) Risk Committee Meeting. Council’s corporate risk register was reviewed at the ELT Risk Committee meeting held on 14 February 2023 with amendments agreed to areas of responsibility, key mitigations and milestone progress. Council’s iVolve Project corporate risk will continue to be closely monitored with regular reports to the Executive Leadership Team, Audit and Risk Management Committee and Governance and Transparency Committee through to the Council.

Legal Matters

An overview of all current active court proceedings and all significant legal matters that are not the subject of court proceedings is provided in a Confidential Attachment 2 to this report.

Matters that are not the subject of court proceedings will be considered significant where:

• they concern subject matter of significant public interest/concern; and/or

• where their outcome may present significant financial value/impact for Council; and/or

• where their outcome may set an important precedent for Council.

Generally significant non-court matters will only be reported where they are the subject of dispute and management of that dispute is being administered by Legal Services (as opposed to where Legal Services’ involvement is ad-hoc or limited to the provision of internal advice), or where they concern a significant project for Council.

The detail reported in respect of each matter listed has been provided with privacy, confidentiality and legal professional privilege (and the requirement to maintain same) in mind.

6. Current Consultation Matters

Shape your Ipswich is Ipswich City Council’s digital engagement platform where Council uses a range of digital techniques to connect with the community and promote any events associated with the consultation project. https://shapeyouripswich.com.au/

Projects currently open on Shape Your Ipswich (January 2023):

Project Name	Project Lead (Council Department)	Purpose of engagement
New Ipswich Planning Scheme	Planning and Regulatory Services Department	Informing the community that the consultation process will begin in the first half of 2023 and to learn more about the planning schemes.
iGO Transport Strategy Review	Infrastructure and Environment Department	A survey and pop up locations to help inform the iGO transport strategy review.
Active and Healthy Program (Physical Activity in Ipswich)	Community, Cultural and Economic Development Department	To seek feedback on our Active and Healthy Program and associated activities.
Ipswich Central	Community, Cultural and Economic Development Department	Ipswich Central Revitalisation projects, communications, information sharing and public events.
Community Panel	Coordination and Performance Department	Council’s community engagement program for future focussed policy, strategy, projects and plans.
Community Panel – closed member page	Coordination and Performance Department	The communications and engagement ‘hub’ for the community panel.
Ipswich Community Panel (ICP) Working Group – closed member page	Coordination and Performance Department	Community panel members working group coming together to plan the next Community Panel meeting.
Ipswich Arts Advisory Group - closed members page	Community, Cultural and Economic Development Department	Closed page for information sharing and discussion for the Ipswich Arts Advisory Group.
The Ipswich Heritage Network Group – closed member page	Planning and Regulatory Services Department	Closed page for information sharing and discussion on our city’s heritage, history and conservation.
Habitat Gardens Partnership – closed member page	Infrastructure and Environment Department	Platform for urban property owners to share their thoughts, ideas, successes, learnings and conservation aspirations.

Projects (new) that may open in the next month:

Project Name	Project Lead (Council Department)	Purpose of engagement
Inclusion and Connectedness Plan	Community, Cultural and Economic Development Department	To seek feedback to help inform the Inclusion and Connectedness Plan.

Project updates for January 2023 – closing the loop:

Project Name

Project Lead (Council Department)

Purpose of engagement

Urban Heat

Infrastructure and Environment Department

· Survey closed

· Research workshop conducted on 31 January 2023. Research to be presented to Council upon completion of project

Community panel activity next month:

- Community Panel Meeting – 22 February 2023

7. External Funding

A summary of the grant revenue portfolio is provided below:

Funding Type	Total number of Grant projects	Total External Funding Received	Total Cost of Grant funded project/s (inc. Council & other Contributions)
State Government	38	$20,943,598	$39,423,382
Federal Government	22	$20,641,481	$34,960,026
Other	5	$559,424	$1,508,849
Total	65	$42,144,503	$75,892,257

8. Council Flood Recovery Coordination

Council is currently working with the Queensland Reconstruction Authority (QRA) and other Departments regarding the costs associated with the February and May 2022 flooding and significant rain events.

The following table provides details on the current financial position of the recovery works:

The following tables provide an overview of the current status of claims:

Council Flood Recovery Coordination Program Claims
Funding Source	Claim Details	Status	Requested Amount	Approved Amount	% of Claim Approved
Counter Disaster Operations	Payment advance	Approved	$1,000,000.00	$1,000,000.00	100%
Counter Disaster Operations	Claim 1 (Feb 22)	Approved	$655,195.00	$655,036.00	99.98%
Counter Disaster Operations	Claim 2 (Feb 22)	Approved	$668,078.92	$667,887.10	99.97%
Counter Disaster Operations	Claim 3 (Feb 22)	Approved	$235,122.69	$235,122.69	100%
Counter Disaster Operations	Claim 4 (Feb 22)	Approved	$127,583.88	$124,573.15	97.64%
Counter Disaster Operations	Claim 5 (Feb 22)	Approved	$63,788.40	$63,788.40	100%
Counter Disaster Operations	Claim 6 (Feb 22)	Approved	$6,438.90	$6,438.90	100%
Counter Disaster Operations	Claim 1 (May 22)	Approved	$36,314.27	$36,264.79	99.86%
Counter Disaster Operations	Claim 2 (May 22)	Approved	$7,788.00	$7,788.00	100%
Emergency Works	Claim 1 (Feb 22)	Approved	$1,018,271.41	$1,018,271.41	100%
Emergency Works	Claim 2 (Feb 22)	Approved	$306,961.51	$306,390.31	99.81%
Emergency Works	Claim 3 (Feb 22)	Approved	$129,440.39	$129,440.39	100%
Emergency Works	Claim 4 (Feb 22)	Approved	$51,368.09	$51,368.09	100%
Emergency Works	Claim 5 (Feb 22)	Approved	$176,152.97	$ 176,152.97	100%
Emergency Works	Claim 1 (May 22)	Approved	$1,108,993.26	$1,108,993.26	100%
Emergency Works	Claim 2 (May 22)	Approved	$262,226.28	$262,226.28	100%
Emergency Works	Claim 3 (May 22)	Approved	$379,255.87	$379,255.87	100%
Local Recovery and Resilience Grants	Pre-payment	Approved	$1,000,000.00	$1,000,000.00	100%
Stream Total			$7,232,979.84	$7,228,997.61	99.94%

Stream 1 Council Asset Recovery Program Claims
Funding Source	Claim Details	Status	Requested Amount	Approved Amount	% of Claim Approved
Immediate Reconstruction	Romulus Crt Drainage failure	Approved	$73,945	$73,945	100%
Reconstruction of Essential Public Assets	Flood Monitoring Gauge Replacement	Approved	$157,594	$157,594	100%
Reconstruction of Essential Public Assets	Piepers Road Culvert Reconstruction	Approved	$13,463	$13,463	100%
Sport and Recreation Recovery Package	Community and Recreation Facilities	Assessment	$25,011,602
Reconstruction of Essential Public Assets	East Ipswich stormwater outfall	Assessment	$700,149
Reconstruction of Essential Public Assets	Erosion repair Bradfield Bridge Nth	Assessment	$283,159
Stream Total			$26,239,912	$245,002

Stream 3 Environmental Recovery Program Claims
Funding Source	Claim Details	Status	Requested Amount	Approved Amount	% of Claim Approved
Reconstruction of Essential Public Assets	Ventura Way Bio-Basin	Approved	$56,164	$56,164	100%
Reconstruction of Essential Public Assets	Iron pot Creek	Approved	$27,003	$27,003	100%
Reconstruction of Essential Public Assets	Nth Ipswich Sinkhole	Approved	$145,730	$72,865	50%
Reconstruction of Essential Public Assets	Repair sinkhole in drainage channel Wiley St	Approved	$23,650	$23,650	100%
Healthy Land & Water	Woogaroo Creek Reach - Reconnaissance	Approved	$15,000	$15,000	100%
Reconstruction of Essential Public Assets	Bio Basins – Bertilia St, Heron Ct, Azure Ct, Elmwood Ct, Magpie Cres	Assessment	$448,987
Stream Total			$716,534	$194,682

Stream 4 Resilient Homes Fund Claims
Funding Source	Claim Details	Status	Requested Amount	Approved Amount
Resilient Homes Fund	Advance Payment	Approved	$60,000,000	$60,000,000
Stream Total			$60,000,000	$60,000,000

9. Council Resolutions

Number of resolutions finalised since last report (10 January 2023): 23

Number of resolutions in progress as at 14 February 2023: 57

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers

1.	Actions report as at 14 February 2023 ⇩

	CONFIDENTIAL
2.	Legal Services Confidential Attachment for CEO Organisation Performance Report for January 2023

Council

Meeting Agenda

23 February

2023

Doc ID No: A8598165

ITEM: 16.2

SUBJECT: Procurement: Oracle Licences for iVolve

AUTHOR: ICT Category Manager

DATE: 19 January 2023

Executive Summary

This is a report seeking Council resolution for the approval and execution of the contract with Oracle Corporation Australia Pty Ltd for the Oracle SaaS Solution through the iVolve ERP project to replace the Oracle eBusiness suite. The system purchase falls under section 235 (f) of Local Government Regulation 2012 (Regulation), for an approximate total contract purchase price of $5,009,777.30+ GST.

RECOMMENDATION

A. That pursuant to Section 235(f) of the Local Government Regulation 2012 (Regulation), Council utilise government agency contractual arrangement ICTSS.1102 by State of Queensland (acting through the Department of Communities Housing and Digital Economy) for the provision of Oracle Products and Services (Council file reference number 18396), with Oracle Corporation Australia Pty Ltd (Supplier) who is a party to the government agency contractual arrangement.

B. That under the government agency contractual arrangement with the Supplier, the approximate purchase price is $5,009,777.30 excluding GST over the entire term, the end date of the initial term being 26 February 2026, with current options for extension at the discretion of Department of Communities Housing and Digital Economy and/or Ipswich City Council of an additional two (2) X one (1) year terms.

C. That Council may enter into ancillary contractual arrangements with the supplier, as allowed by the government agency contractual arrangement.

D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

RELATED PARTIES

Oracle Corporation Australia Pty Ltd

Ipswich City Council

An external probity advisor has been appointed for the iVolve procurement program. There were no Conflicts of Interests (COI) to declare concerning this tender.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

Council wishes to enter into a contractual arrangement with Oracle Corporation Australia Pty Ltd (Oracle) for the acquisition of the Oracle Fusion ERP SaaS solution licences to replace the Oracle eBusiness suite which, is currently end-of-life, unsupported and vulnerable to cyber risk.

Council is seeking an exemption under section 235 (f) of the Regulation by engaging Oracle and establishing a GITC Contract under Standing Offer Arrangement (SOA) ICTSS.1102 Provision of Oracle Products and Services with Oracle Corporation Australia Pty Ltd (ABN 80 003 074 468) for the provision of Councils Enterprise Resource Planning Software Solution for a three (3) year period with optional extension periods of two (2) x one (1) year extension options (3 +1 +1)

Through the SOA, Council approached Oracle directly to respond to an Invitation to Offer for the core impacted functional areas of:

· Financial Management

· Procurement

· Project & Contract Management

· Asset & Works Management

A full evaluation and gap analysis determined the suitability of the Oracle product offering for Council. In addition to a written submission, Oracle attended site to demonstrate the aspects of the product and how they would address Council’s core impacted functional areas. As part of the procurement process, contract and price negotiations were undertaken in line with the Ipswich City Council Procurement Procedure and the SOA conditions.

At the conclusion of the Procurement activities, it was determined that Oracles SaaS solution provides the functionality and enhancements required to meet Council’s requirements.

The value of the contractual arrangement over the term is approximately $5,009,777.30 excluding GST, which includes the initial contract period of three (3) years at the cost of $2,576,029.04 ex GST, two (2) optional extensions periods of 1 year each at a total cost of $1,941,015.42 ex GST and a contingency of 10% to allow for growth of $455,434.30 ex GST. This exceeds the Chief Executive Officer’s delegated financial authority for expenditure of up to two million dollars ($2,000,000). Therefore, approval is being sought from Council to enter into the contractual arrangement with Oracle under section 235(f) of the Regulation for the approximate value of $5,009,777.30 excluding GST.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

policy implications

The matter of this report is consistent with the Procurement Policy. No other policies have been identified that would be impacted.

RISK MANAGEMENT IMPLICATIONS

The existing Oracle eBusiness suite is currently unsupported, end of its life and vulnerable to cyber risk. While the ICT Branch have migrated the current Oracle suite to a Cloud environment, risk remains and requires remediation. The risk of not approving this recommendation and engaging Oracle for the Oracle SaaS Solution is that Council is managing a high probability that core systems will fail which poses a significant risk for Council activities.

The additional risk for the Council not approving this Recommendation at the 23 February Ordinary Council meeting is a financial risk. Oracle has held the originally quoted pricing for an extended validity period to 27 February 2023 to allow time for Council approval and contract execution. The impact for not achieving this timeline is an additional cost of approximately $250,000 excluding GST per annum as the pricing will then be subject to the increased 2023 price points.

Financial/RESOURCE IMPLICATIONS

The Oracle SaaS Solution is budgeted as an operational expense in the ICT Budget as it is being offset by the existing Oracle eBusiness Maintenance costs which are being waived by Oracle for a nine (9) month period as part of the negotiation with Oracle to purchase the SaaS Solution.

The purchase price of the contractual arrangement is approximately $5,009,777.30 excluding GST over the contract term, including a 10% contingency allowance, and exercising extension options.

Procurement actions achieved a cost saving of approximately $3.4M ex GST (annually) from the SOA rate card for year 1 of the contract. Depending on further purchases throughout the contract, Council could see additional cost savings from the standard rate card prices offered under the SOA.

COMMUNITY and OTHER CONSULTATION

The Procurement Branch has consulted with the ICT, Finance and Asset Services Branches who support the recommendations of this report.

This report does not require Community consultation.

Conclusion

For Council to resolve the ongoing issues of the unstable Oracle eBusiness suite as well as take advantage of a value for money offer, it is recommended that Council utilise Section 235(f) of the Local Government Regulation 2012, resolve to provide the requested approval for the proposed contractual arrangement with Oracle for a total term consisting of an initial term of three (3) years, with two (2) further one (1) year extension options (3+1+1) at the cost of approximately $5,009,777.30 ex GST (if all options and contingency are exercised).

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	Recommendations A B and C state that Council enter into a contractual arrangement with Oracle Corporation Australia Pty Ltd for the acquisition of the Oracle Fusion ERP SaaS solution to replace the existing Oracle business suite with the ability to enter into ancillary contractual arrangements as required.
(b) What human rights are affected?	No human rights are affected by this decision as the contracts will be with a Company. Further, the subject matter of the contract will not impact on the human rights of any third parties.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Attachments and Confidential Background Papers

	CONFIDENTIAL
1.	Recommendation to Award - Oracle Saas for iVolve

Jacquie Whitham

ICT Category Manager

I concur with the recommendations contained in this report.

Ross Muller

Organisational Development Manager

I concur with the recommendations contained in this report.

Sylvia Swalling

Chief Information Officer

I concur with the recommendations contained in this report.

Matt Smith

General Manager Corporate Services

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

23 February

2023

Doc ID No: A8617094

ITEM: 16.3

SUBJECT: Monthly Financial Performance Report - January 2023

AUTHOR: Financial Accounting Manager

DATE: 7 February 2023

Executive Summary

This is a report concerning Council’s financial performance for the period ending 31 January 2023, submitted in accordance with section 204 of the Local Government Regulation 2012.

Recommendation/s

That the report on Council’s financial performance for the period ending 31 January 2023, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.

RELATED PARTIES

Not applicable.

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

This report outlines the financial results for Ipswich City Council at 31 January 2023.

The total net result (including capital revenue) for Ipswich City Council as at 31 January 2023 is $51.4 million compared to the year to date (YTD) budget of $55.8 million.

Council’s YTD operating deficit (excluding capital revenue) is approximately $185k compared to the YTD budget deficit of $1.7 million.

Overall, capital expenditure including the Nicholas Street Redevelopment YTD but excluding the flood buy-back is $10.3 million behind budget. Asset donations as at 31 January 2023 are $18 million below the YTD budget.

Revenue

Operating revenue continues to be further ahead of budget and is now $9.1 million ahead of budget primarily due to additional interest revenue of $3.4 million as well as additional fees and charges, rates and utilities revenue.

Rates and utilities revenue is ahead of budget due to growth in residential rates, a lower portion of rate payers taking advantage of on time payment discounts than expected and other rates adjustments.

Fees and charges revenue continued the trend of tracking above budget for January 2023. This is primarily related to Plumbing Town Planning Fees which are ahead of budget by $987k and waste disposal fees which are $894k ahead budget.

Total grant revenue, including capital and operating grants, is ahead of budget approximately $12.5 million. The variance relates to the recognition of $8.7 million relating to the Voluntary Home Buy Back Scheme, Road to Recovery capital grant revenue received earlier than budgeted, LCRI 20/21 Phase 1 Grant received this year, which was budgeted in the prior financial year, and the receipt of $2.5m relating to flood recovery from the QRA. The above are partially offset by lower financial assistance grant revenue.

Other revenue is tracking ahead of budget for the year which is primarily due to interest revenue being $3.4 million ahead of budget and profit from the sale of fleet assets.

Donated asset and cash contributions revenue is $16.3 million below the YTD budget which is driven primarily by asset donations being $18 million lower than budget expectations, and partially offset by cash contributions being $1.7 million above budget.

Expenses

Overall operating expenses are approximately $7.6 million above the YTD budget.

Employee expenses (including labour contracts) are over budget by $3.0 million which is mainly due to flood recovery, use of contract labour, overtime, and allowances.

The variance includes $1.2m employee expenses related to flood recovery as set out in the table later in the report. Additional overtime has been incurred resulting in overtime being $1.2m over budget YTD ($427k of overtime was incurred in January). Overtime relates to Resource Recovery (associated with truck downtime) and staffing requirements for Works and Field Services.

Materials and services (excluding labour contracts) are over budget $3.3 million which primarily relates to unbudgeted flood recovery expenses of $3.2 million and an unallocated efficiency target of $1.8 million. Flood recovery expenditure will continue to be incurred throughout the year and will be considered as part of a budget amendment. Variance also relates to higher fuel prices, kerbside collection and legal appeals that have also been incurred. These overspends are partially offset by lower-than-expected cleaning, security, power, and water costs for the Nicholas Street Precinct.

Other expenses are $828k over budget which is primarily due to interest expenses being $391k over budget due to higher interest rates.

Depreciation is over budget YTD and includes increased depreciation expenses as a result of revaluation increments recorded for the Roads, Bridges and Footpaths, Buildings and Structures and Drainage asset classes. These over budget amounts are partially offset by

lower than expected capitalised projects and the impact of the change in accounting treatment of software as a service at 30 June 2022.

Flood Recovery

The total operating and capital expenditure on flood recovery since the flood events is $24 million, of which $17.0 million has been incurred in the 2022-2023 financial year. A breakdown of the flood recovery revenue and expenditure is included in the table below:

	2022-2023 ($’ 000)	Project to date ($’ 000)

Operational funding received from QRA	2,486	2,486
Voluntary Home Buy Back Program Funding	20,000	20,000

Operating expenses incurred
Employee expenses	1,266	3,294
Materials and services	3,231	7,012
Other	213	919
Total operating expenses incurred	4,710	11,225

Capital expenditure incurred (incl flood buy back)	12,315	12,990

Total expenses incurred	17,025	24,215

Funding of $832k was received from the QRA in January 2023 which related to the Emergency Works claims. Capital revenue of $20m relates to funding from the QRA for the Voluntary Home Buy Back Program.

The operational expenditure has been focused on clean up and restoration works across impacted sport and recreational spaces.

The capital expenditure has been primarily in the focused on repairing gravel and sealed road network ($660k in January).

Of the $24 million incurred as flood recovery, based on a high-level estimate, approximately $19.6 million is recoverable from the QRA. Further review of the costs continues to be undertaken as part of collating claims to QRA which will provide more clarity of the amount recoverable.

Council has provided detailed submissions to the QRA for reconstruction projects for extraordinary funding (Category D) Community and Recreational Assets Program. These remain in the assessment phase with QRA at the date of this report.

Capital Expenditure

The total YTD capital expenditure (including the Nicholas Street Redevelopment) is $90.9 million compared to the YTD budget of $92.4 million.

The Nicholas Street Precinct Redevelopment is tracking under budget by approximately $5 million YTD.

IED YTD capital expenditure (excluding flood recovery and voluntary home buy back) is
$63.6 million compared to a YTD budget of $60.7 million. The overspend relates to works carrying over from the 2021-22 financial year in the infrastructure program.

IED are currently forecasting full year capital expenditure (excluding Nicholas Street Precinct Redevelopment and voluntary home buy back) to be $12.5 million over budget which includes expenditure on projects carried over from 2021-22. Work is currently underway on the likely delivery timing of these and flood recovery projects to confirm forecasts.

Cash Balances

Council’s cash and cash equivalents balance as at 31 January 2023 was $219 million and is higher than forecast as a result of funds received for the Voluntary Home Buy Back Program and Waste Levy.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

policy implications

Council’s financial position is managed in accordance with the Financial Management Policy.

RISK MANAGEMENT IMPLICATIONS

The operating result being a $185k deficit against a budgeted deficit of $1.7 million is favourable and primarily been driven by greater than expected interest revenue. Expenses remain over budget across numerous categories, and flood expenses are impacting the result as mentioned.

Some of the additional expenditure will be considered as part of a future budget amendment and some relates to timing differences which will resolve as the year continues. The Executive Leadership Team will also continue to monitor and consider the efficiency targets in the adopted budget or any budgetary impacts.

The operational costs of the flood recovery remain an ongoing issue to be monitored and reported. The impacts on the capital expenditure will also be reported, including any constraints on resourcing to complete the capital program alongside the flood recovery.

Regular reporting on labour and labour contracts continues to ensure ongoing management of risk. This includes monitoring of FTEs, vacancies, overtime, annual leave and forecast employee expenses.

The increased monthly depreciation resulting from the revaluation increases to three (3) of Council’s major asset classes will be monitored, and the impact on the budget position considered.

Financial/RESOURCE IMPLICATIONS

There are no specific implications as a result of this report.

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation. Analysis and explanations of the variances are undertaken in conjunction with the various departments.

Conclusion

Regular reporting and monitoring of expenditure will continue during the financial year as part of Council’s regular governance and reporting process.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The Recommendation states that the report be received, and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers

1.	Monthly Financial Performance - January 2023 ⇩

Christina Binoya

Financial Accounting Manager

I concur with the recommendations contained in this report.

Jeffrey Keech

Chief Financial Officer

I concur with the recommendations contained in this report.

Matt Smith

General Manager Corporate Services

“Together, we proudly enhance the quality of life for our community”

1.	OIA Notice of Decision to Refer ⇩
2.	Media and Corporate Communications Policy ⇩
3.	Media Statement Fed Member Blair ⇩
4.	Article - Ipswich News Today ⇩
5.	Article - Ipswich Tribune ⇩

	CONFIDENTIAL
6.	Referral to OIA 1
6.1	Referral attachment
7.	Referral to OIA 2
8.	Response to 150AA notice