Agenda of Council Ordinary Meeting - Thursday, 24 November 2022

Council

Meeting Agenda

24 November

2022

Unconfirmed Minutes of Council Ordinary Meeting

27 October 2022

Held in the Council Chambers, Administration Building

1 Nicholas Street, Ipswich

The meeting commenced at 9.02 am

ATTENDANCE AT COMMENCEMENT

Mayor Teresa Harding (Chairperson); Deputy Mayor Jacob Madsen, Councillors Sheila Ireland (via audio-link), Paul Tully, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Nicole Jonic

Meeting attendance via audio-link

Councillor Sheila Ireland was granted attendance for this meeting via audio-link at the Council Ordinary Meeting of 29 September 2022.

WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY	Councillor Kate Kunzelmann
OPENING PRAYER	Mayor Teresa Harding
APOLOGIES AND LEAVE OF ABSENCE	Nil

5. Condolences	Nil
6. tRIBUTES	Nil
7. PresentATion OF Petitions	Nil
8. PresentATions and Deputations	Nil
9. Public Participation	Nil
10. Matters of Public Interest	Nil
11. Declarations of Interest in matters on the agenda councillor andrew fechner	In accordance with section 150EQ of the Local Government Act 2009, Councillor Andrew Fechner informed the meeting that he has a declarable conflict of interest in the following Item: · Item 15.6 titled Ipswich Central Redevelopment Committee’s Report The nature of the interest is that Councillor Fechner stands to gain a benefit or suffer a loss due to his business interest in both A1A Events Pty Ltd and Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street, Ipswich. Councillor Andrew Fechner advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.
deputy mayor jacob madsen	In accordance with section 150EQ of the Local Government Act 2009, Councillor Jacob Madsen informed the meeting that he has a declarable conflict of interest in the following item: · Item 15.6 titled Ipswich Central Redevelopment Committee’s Report The nature of the interest is that Councillor Madsen is a member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment works that Council is undergoing. Councillor Jacob Madsen advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

12. Confirmation of Minutes

12.1

Confirmation of Minutes of Ordinary Meeting

Moved by Deputy Mayor Jacob Madsen:

Seconded by Councillor Russell Milligan:

That the Minutes of the Ordinary Meeting held on
29 September 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

13. mayoral Minute

13.1

Forensic Audit of Council finances

Recommendation

Moved by Mayor Teresa Harding:

A. That Council request a full forensic audit be undertaken into previous Council’s financial practices, including all former owned entities, including but not limited to, Ipswich City Properties.

B. That Council authorise Ipswich Mayor Teresa Harding to write to Local Government Minister Hon. Steven Miles and the Queensland Auditor General Brandan Worrall to request this audit be undertaken and to take action required to facilitate the audit.

C. That the completed audit be presented to Council as a report for consideration and be published on the Transparency and Integrity Hub.

amendment to recommendation a and b

Mayor Harding proposed an amendment to Recommendation A and B as follows:

A. The addition of the words ‘for the period of 2010 to 2018’ at the end of the paragraph.

B. The addition of a hyphen in the title Auditor-General and the correct spelling of the Auditor-General’s name to ‘Brendan Worrall.

Moved by Mayor Teresa Harding:

A. That Council requests a full forensic audit be undertaken into previous Council’s financial practices, including all former owned entities, including, but not limited to, Ipswich City Properties, for the period of 2010 to 2018.

B. That Council authorise Ipswich Mayor Teresa Harding to write to Local Government Minister Hon. Steven Miles and the Queensland Auditor-General Brendan Worrall to request this audit be undertaken and to take action required to facilitate the audit.

C. That the completed audit be presented to Council as a report for consideration and be published on the Transparency and Integrity Hub.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and lost.

14. Business Outstanding – INCLUDING Matters Lying on the Table

to be Dealt With

14.1

Response to Notice of Motion - Carmichaels Road

Moved by Councillor Sheila Ireland:

Seconded by Councillor Paul Tully:

That the briefing note be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15. Reception and Consideration of Committee Reports

15.1

Report of Growth Infrastructure and Waste Committee No. 2022(09) of 13 October 2022

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the report of the Growth Infrastructure and Waste Committee No. 2022(09) of 13 October 2022 be noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.2

Governance and Transparency Committee

Moved by Deputy Mayor Jacob Madsen:

Seconded by Councillor Russell Milligan:

That Council adopt the recommendations of the Governance and Transparency Committee No. 2022(09) of 13 October 2022 with the exception of Item 2.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Governance and Transparency Committee No. 2022(09) of 13 October 2022, as listed below, with the exception of Item 2, as resolutions of Council:

Governance and Transparency Committee – item 1

Update on New Lease Over 31-33 Nimmo Street, Booval to Queensland Rollingstock Preservation Group Inc.

That the report be received and the contents noted.

Governance and Transparency Committee – item 2

Response to Notice of Motion - Review of Terms of Reference for Ipswich City Council Standing Committees

Moved by Deputy Mayor Jacob Madsen:

Seconded by Councillor Nicole Jonic:

A. That the revised Ipswich City Council Standing Committees Terms of Reference (Attachment 3), including the additional responsibilities for Advocacy and 2032 Olympics and Paralympics added to Annexure 4 – Economic and Industry Development Committee, be adopted.

B. That the delegated powers assigned to the Growth, Infrastructure and Waste Committee at the Ordinary Council Meeting 28 July 2020 be repealed.

C. That in accordance with Section 257 (1)(c) of the Local Government Act 2009, the Growth, Infrastructure and Waste Committee be delegated power to make decisions on behalf of Council only for decisions made under the Planning Act 2016.

D. That the Guidelines for Reference and Consultative Committees Policy (Attachment 4) be repealed.

VARIATION

Councillor Madsen proposed a variation to Recommendation A with the addition of the word ‘services’ after the word ‘Advocacy’.

The seconder agreed with the variation.

FURTHER VARIATION

Mayor Teresa Harding proposed a further variation to Recommendation A with the addition of the word ‘services’ after the words ‘2032 Olympics and Paralympics’.

The mover and seconder agreed with the further variation.

Moved by Deputy Mayor Jacob Madsen:

Seconded by Councillor Nicole Jonic:

A. That the revised Ipswich City Council Standing Committees Terms of Reference (Attachment 3), including the additional responsibilities for Advocacy services and 2032 Olympics and Paralympics services added to Annexure 4 – Economic and Industry Development Committee, be adopted.

B. That the delegated powers assigned to the Growth, Infrastructure and Waste Committee at the Ordinary Council Meeting 28 July 2020 be repealed.

D. That the Guidelines for Reference and Consultative Committees Policy (Attachment 4) be repealed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Governance and Transparency Committee – item 3

Confirmation of Minutes of the Governance and Transparency Committee No. 2022(08) of 15 September 2022

That the minutes of the Governance and Transparency Committee held on 15 September 2022 be confirmed.

Governance and Transparency Committee – item 4

Procurement: Rivercity Locksmiths pty Ltd - arrangement with new owners

A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because it is satisfied that there is only 1 supplier who is reasonably available to provide locksmith services.

B. That Council enter into a contractual arrangement (Council file reference number A6081453) with Rivercity Locksmiths Pty Ltd, at an approximate purchase price of $2.5 million excluding GST over the entire term, being a term of two and a half (2.5) years, with no options for extension.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

Governance and Transparency Committee – item 5

Procurement: Delegation to the CEO to enter into a contract for the supply of small contestable site electricity

A. That pursuant to Section 234 of the Local Government Regulation 2012 (Regulation), Council utilise LGA Arrangement BUS 275-0420 SMALL METERED NMIS by Local Buy for the provision of electricity for small contestable sites (Council file reference 19081), with the recommended Supplier (Supplier) who is a party to the LGA Arrangement.

B. That under the LGA Arrangement with the Supplier, the approximate purchase price is $2.18 million excluding GST over the entire term, the end date of the initial term being 30 June 2026, with no current options for extension.

C. That Council may enter into ancillary contractual arrangements with the Supplier, as allowed for by the LGA Arrangement.

D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

Governance and Transparency Committee – item 6

Artifax Subscription Renewal

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of the Artifax Event Management Software.

B. That Council enter into a contractual arrangement (Council file reference number 19164 with Get Smart Consulting Pty Ltd, at an approximate purchase price of $50,000.00 excluding GST over the entire term, being an initial term of one (1) year, with options for extension at the discretion of Council (as purchaser), of an additional one (1) year term.

Governance and Transparency Committee – item 7

Renewal of Expenditure Lease over Shop 3321 and 3322, Redbank Plaza, 1 Collingwood Drive, Redbank

A. That pursuant to section 9 of the Local Government Act 2009, Council extend its interest in Shop 3321 and 3322 at Redbank Plaza, 1 Collingwood Drive, Redbank more particularly described as part of Lot 1 on RP198738, for library purposes.

B. That Council renew the lease (Council file reference number2529 with YFG Shopping Centres Pty Ltd as Trustee under Instrument No. 706343317 and Trondage Enterprises Pty Ltd (Lessor):

(i) at a commencing annual rent of $100,000 excluding GST plus annual outgoings, payable by Council; and

(ii) for an initial term of five (5) years with no options for extension.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

Governance and Transparency Committee – item 8

Flood Recovery Resilient Homes Fund - Voluntary Home Buy Back Proposed Property Acquisition

A. That Council resolve to purchase the properties listed in Confidential Attachment 1 for the purposes of the voluntary home buy-back program.

B. That Council resolve to authorise the Chief Executive Officer to take the necessary action in order to implement Council’s decision, including but not limited to making, amending and discharging the contractual arrangement/s.

C. That Council be kept informed as to the progress and the outcome of the purchases.

15.3

Community, Culture, Arts and Sport Committee

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That Council adopt the recommendations of the Community, Culture, Arts and Sport Committee
No. 2022(09) of 13 October 2022.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Community, Culture, Arts and Sport Committee No. 2022(09) of 13 October 2022, as listed below, as resolutions of Council:

Community, Culture, Arts and Sport Committee – item 1

Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2022(08) of 15 September 2022

That the minutes of the Community, Culture, Arts and Sport Committee held on 15 September 2022 be confirmed.

Community, Culture, Arts and Sport Committee – item 2

Aquatic Facilities Action Plan

That Council adopt the Aquatic Facilities Action Plan, as detailed in Attachment 1.

15.4

Economic and Industry Development Committee

Moved by Councillor Nicole Jonic:

Seconded by Councillor Kate Kunzelmann:

That Council adopt the recommendations of the Economic and Industry Development Committee
No. 2022(09) of 13 October 2022.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Economic and Industry Development Committee No. 2022(09) of 13 October 2022, as listed below, as resolutions of Council:

Economic and Industry Development Committee – item 1

Confirmation of Minutes of the Economic and Industry Development Committee No. 2022(08) of 15 September 2022

That the minutes of the Economic and Industry Development Committee held on 15 September 2022 be confirmed.

Economic and Industry Development Committee – item 2

Notice of Motion - Event Friendly Council

A. That Council evaluate becoming an Event Friendly Council.

B. That a report be prepared on how Council can streamline Council processes to make it easier for event organisers to operate in Ipswich.

C. That the report be presented to the Economic and Industry Development Committee no later than February 2023.

15.5

Environment and Sustainability Committee

Moved by Councillor Russell Milligan:

Seconded by Councillor Nicole Jonic:

That Council adopt the recommendations of the Environment and Sustainability Committee No. 2022(09) of 13 October 2022.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Environment and Sustainability Committee No. 2022(09) of 13 October 2022, as listed below, as resolutions of Council:

Environment and Sustainability Committee – item 1

Confirmation of Minutes of the Environment and Sustainability Committee No. 2022(08) of 15 September 2022

That the minutes of the Environment and Sustainability Committee held on 15 September 2022 be confirmed.

Environment and Sustainability Committee – item 2

Healthy Land and Water Annual Clean Up Report - Bremer River 2021-2022

A. That the report be received and the contents noted.

B. That the Chief Executive Officer provide an update to the Environment and Sustainability Committee on the outcomes of the recommendations of Item 2 of the Environment and Sustainability Committee of 5 August 2021 titled Bremer River Shopping Trolley Clean Up Program Report for 2020-2021 as per below:

A. That Council continue to schedule the removal of dumped shopping trolleys on a 3-monthly basis with funding through the waterway health program.

B. That Council undertake further investigations to identify the primary source(s) of dumped shopping trolleys and develop mitigation plans in partnership with key retailers of Riverlink to reduce the incidence of trolley dumping into the river.

C. That additional deterrent measures be investigated to discourage behaviours leading to the dumping of trolleys in the Bremer River.

D. That Council write to the retailers listed in the report seeking financial assistance for future shopping trolley clean-up programs initiated by Ipswich City Council.

Environment and Sustainability Committee – item 3

SES Local Controller

A. That Council adopt the recommended Option 1 in relation to the future of the Ipswich SES Local Controller and management of associated council assets, which includes the payment of a $35,000 honorarium.

B. That Council authorise the Chief Executive Officer to take the steps reasonably necessary to implement and finalise Recommendation A.

At 9.40am Deputy Mayor Jacob Madsen and Councillor Andrew Fechner left the meeting room due to a previously declared interest in Item 15.6.

15.6

Ipswich Central Redevelopment Committee

Moved by Councillor Marnie Doyle:

Seconded by Councillor Russell Milligan:

That Council adopt the recommendations of the Ipswich Central Redevelopment Committee No. 2022(09) of
13 October 2022.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Deputy Mayor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

This block motion adopts all items of the Ipswich Central Redevelopment Committee No. 2022(09) of 13 October 2022, as listed below, as resolutions of Council:

Ipswich Central Redevelopment Committee – item 1

Confirmation of Minutes of the Ipswich Central Redevelopment Committee No. 2022(08) of 15 September 2022

That the minutes of the Ipswich Central Redevelopment Committee held on 15 September 2022 be confirmed.

Ipswich Central Redevelopment Committee – item 2

Nicholas Street Precinct – Approval of an Agreement for Lease for Metro B Tenancy 2BK3

A. That Council enter into an Agreement for Lease and an associated document of the Agreement for Lease with the proposed lessee for Tenancy 2BK3 in the Metro B Building (impacting part of Lot 1 on RP157021) (“Tenancy 2BK3”) within the Nicholas Street Precinct (under the commercial terms detailed in the confidential report and attachments by the Project Manager dated 30 September 2022).

B. That conditional upon Council satisfactorily executing the Agreement to Lease with the proposed lessee, (contained in recommendation A of this report), Council enter into a lease for Tenancy 2BK3 with the proposed lessee (as detailed in the confidential report and attachments by the Project Manager dated 30 September 2022).

C. That Council note, that in relation to Council’s disposal of its leasehold interest in Tenancy 2BK3 to the proposed lessee, that the Ministerial exemption under s236 (f) of the Local Government Regulation 2012 applies to the disposal of Council’s interest in Tenancy 2BK3 (Ministerial exemption contained in Attachment 1 of this report).

D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision at Recommendation B.

E. That Council be kept informed as to the progress and outcome of the execution and publication of details.

Ipswich Central Redevelopment Committee – item 3

Park(ing) Day post event wrap up

That the report be received and the contents noted.

Ipswich Central Redevelopment Committee – item 4

Nicholas Street Precinct - Brand and Activation Report September 2022

That the Nicholas Street Precinct Communications, Engagement and Events Monthly Report be received and the contents noted.

Ipswich Central Redevelopment Committee – item 5

Nicholas Street Precinct - Retail Sub-Project Steering Committee September 2022

That the September 2022 Retail Sub-Project Steering Committee Report be received and the contents noted.

At 9.41am Deputy Mayor Jacob Madsen and Councillor Andrew Fechner returned to the meeting room.

16. Officers’ Reports

16.1

CEO Organisational Performance Report for September 2022

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the Chief Executive Officer Organisational Performance Report for September be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16.2

Ipswich City Council Submission to the Change Commission - Review of Divisional Arrangements

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the Ipswich City Council submission to the Change Commission regarding a review of divisional arrangements (Attachment 1) be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16.3 Monthly Financial Performance Report - September 2022	Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle: That the report on Council’s financial performance for the period ending 30 September 2022, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.
	A revised Attachment 1 to the report was provided to the Mayor and councillors at the meeting.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	Attachments 1. Revised Monthly Performance Report - September 2022

17. Notices of Motion

17.1

Notice of Motion - Potential Calvert Resource Recovery Centre

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the site at 545-583 Rosewood Laidley Road, Calvert be removed from consideration for the Western Resource Recovery Centre or any facility of a similar nature.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

17.2 Notice of Motion - Sandbag Availability and Community Consultation	Moved by Councillor Nicole Jonic: Seconded by Councillor Andrew Fechner: That Council: A. Consider making sandbags available earlier to residents, businesses, community organisations and sporting clubs whose properties are at risk of impact by water inundation ahead of significant weather events. B. Consider further sandbag collection locations across the local government area. C. Prepare video communications on sandbags – including their effectiveness, limitations and proper use – to be shared across all council communication platforms. D. Prepare a sandbag disaster preparation factsheet that includes what sandbagging resources council will make available to the community, when they will be available, and where they can be collected from.
PROCEDURAL Motion	Moved by Mayor Teresa Harding: Seconded by Councillor Kate Kunzelmann: That the Notice of Motion – Sandbag Availability and Community Consultation be referred to the Environment and Sustainability Committee for consideration.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Madsen Kunzelmann Ireland Tully Doyle Fechner Milligan Jonic The motion was put and lost.
addition of further RECOMMENDATION	Councillor Nicole Jonic proposed the addition of Recommendation E as follows: E. That Council consider alternative flood preventative options that can be made available to residents in addition to sandbags. The seconder agreed to the addition of Recommendation E.
	Councillors Nicole Jonic and Marnie Doyle left the meeting at 10.10 am.
Adjourn Meeting	Moved by Mayor Teresa Harding: That the meeting be adjourned at 10.10 am to reconvene at 10.25 am.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Tully Fechner Kunzelmann Milligan Ireland The motion was put and carried. The meeting reconvened at 10.26 am.
	Councillor Marnie Doyle returned to the meeting at 10.26 am.

VARIATION TO RECOMMENDATION E	Councillor Paul Tully proposed a variation to Recommendation E to include the words ‘and mitigation’ after the word ‘preventative’: The seconder agreed to the variation noting that the mover had not returned to the meeting.
	That Council: A. Consider making sandbags available earlier to residents, businesses, community organisations and sporting clubs whose properties are at risk of impact by water inundation ahead of significant weather events. B. Consider further sandbag collection locations across the local government area. C. Prepare video communications on sandbags – including their effectiveness, limitations and proper use – to be shared across all council communication platforms. D. Prepare a sandbag disaster preparation factsheet that includes what sandbagging resources council will make available to the community, when they will be available, and where they can be collected from. E. Consider alternative flood preventative and mitigation options that can be made available to residents in addition to sandbags.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan The motion was put and carried.

PROCEDURAL Motion	Moved by Councillor Paul Tully: Seconded by Mayor Teresa Harding: That the resolution for the Notice of Motion – Sandbag Availability and Community Consultation be referred to the Environment and Sustainability Committee for consideration and implementation.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan The motion was put and carried.

18. Questions on Notice

Nil

MEETING CLOSED

The meeting closed at 10.30 am.

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

10 November 2022

Growth Infrastructure and Waste Committee NO. 2022(10)]

Growth Infrastructure and Waste Committee NO. 2022(10)

10 November 2022

Report

COUNCILLORS’ ATTENDANCE: Mayor Teresa Harding (Chairperson); Councillors Paul Tully (Deputy Chairperson), Sheila Ireland, Deputy Mayor Jacob Madsen, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Nicole Jonic

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Planning and Regulatory Services (Peter Tabulo), Manager, City Design (Brett Davey), General Manager Infrastructure and Environment (Sean Madigan), Manager, Executive Services (Wade Wilson), General Manager Corporate Services (Matt Smith), General Manager Community, Cultural and Economic Development (Ben Pole), Chief Financial Officer (Jeff Keech), Manager, Compliance (Alisha Connaughton), Manager, Environment and Sustainability (Kaye Cavanagh), Acting Manager, Development Planning (Mitchell Grant), Senior Digital Media and Content Manager (Jodie Richter), Manager Capital Program Delivery (Graeme Martin), Chief of Staff, Office of the Mayor (Melissa Fitzgerald) and Theatre Technician (Harrison Cate)

WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY

Mayor Teresa Harding (Chairperson) invited Councillor Kate Kunzelmann to deliver Acknowledgement of Country.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

In accordance with section 150EQ of the Local Government Act 2009, Councillor Paul Tully informed the meeting that he has a declarable conflict of interest in Item 3 of the Growth Infrastructure and Waste Committee titled Ipswich General Cemetery Heritage Project Final Concept Design.

The nature of the interest is that Councillor Tully is a trustee of the Goodna Cemetery Trust appointed by the Governor in Council.

Councillor Paul Tully invited the other councillors to determine if he can continue to participate in the decision process.

Councillor Marnie Doyle left the meeting at 9.03 am.

Councillor Marnie Doyle returned to the meeting at 9.04 am.

It was moved by Mayor Teresa Harding and seconded by Councillor Kate Kunzelmann that Councillor Paul Tully does not have a declarable conflict of interest in the matter because there is no personal or financial benefit to the councillor and therefore a reasonable person would trust that the final decision is made in the public interest.

The eligible councillors present at the meeting decided that Councillor Paul Tully may participate in the meeting in relation to the matter, including by voting on the matter.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

Councillor Paul Tully did not take part in the vote on this matter.

The motion was put and carried.

BUSINESS OUTSTANDING

Nil

MATTERS RESOLVED UNDER DELEGATION

(in accordance with section 257(1)(c) of the Local Government Act 2009 the Growth, Infrastructure and Waste Committee has been delegated power to make decisions on behalf of Council for decisions made under the Planning Act)

There were no decisions made under delegation at this meeting.

MATTERS FOR RECOMMENDATION TO COUNCIL

The following matters have been recommended to Council

1. Updated Heritage Study to Assist and Inform the New Ipswich Planning Scheme

At its meeting of 29 September 2022, Council resolved:

A.        That a report be prepared which:

1.     Provides an overview of what has been done to date with the draft scheme, to afford protection to character properties in Ipswich.

2.      Provides a summary of additional options that may be considered, including major amendments to the new scheme to better address character protection.

3.      Provides details regarding the scope, timing and cost of the work required to implement major amendments to the new scheme, in particular, including a heritage study, planning scheme amendment pack and an engagement program to both expand our protection and ‘plug gaps’.

4.      Discusses the option of including significant amendments which will afford greater protection to character properties in Ipswich, in the current program for the draft scheme, particularly the potential impacts of this work on the planning scheme program.

5.   Taking into consideration the costs, and length of time likely required to implement significant amendments to the new planning scheme, what interim measures are available to council if any, to afford greater protection to character properties, that are identified as ‘vulnerable’ to demolition or removal under the existing planning scheme.

B.        That the report be presented to a future meeting of the Growth, Infrastructure and Waste Committee, no later than the November 2022 meeting of that committee.

C. Provide a workshop to Councillors in early 2023, with a view to formulating Council’s position and approach to incorporating major amendments and significant amendments to the new scheme, so that adequate resourcing and budget can be addressed.

This report addresses parts A and B of that notice of motion.

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Councillor Paul Tully:

It is recommended that the report be received and noted.

Councillor Paul Tully proposed the following variation to the motion:

That the following words be included at the end of the recommendation:

"including a review of the assessment criteria in respect of development applications involving Schedule 3 listings.

The mover of the original motion agreed to the proposed variation.

Councillor Marnie Doyle proposed a further variation to the motion:

That Recommendation C of the Executive Summary become a formal recommendation with the inclusion of additional wording as follows:

That a workshop be provided to Councillors in early 2023, with a view to formulating Council’s position and approach to incorporating major amendments and significant amendments to the new scheme, so that adequate resourcing and budget can be addressed and the workshop to also include a discussion on interim and ongoing protection measures under the existing scheme available to Council.

The seconder of the original motion agreed to the proposed further variation.

Councillor Paul Tully proposed that the proposed variations by himself and Councillor Doyle become Recommendations A, B and C as follows:

A. That the report be received and noted.

B. That a workshop be provided to Councillors in early 2023, with a view to formulating Council’s position and approach to incorporating major amendments and significant amendments to the new scheme, so that adequate resourcing and budget can be addressed and the workshop to also include a discussion on interim and ongoing protection measures under the existing scheme available to Council.

C. That the workshop also consider a review of the assessment criteria in respect of development applications involving Schedule 3 listings.

The mover and seconder agreed to the proposed variations.

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Councillor Paul Tully:

A. That the report be received and noted.

B. That a workshop be provided to Councillors in early 2023, with a view to formulating Council’s position and approach to incorporating major amendments and significant amendments to the new scheme, so that adequate resourcing and budget can be addressed and the workshop to also include a discussion on interim and ongoing protection measures under the existing scheme available to Council.

C. That the workshop also consider a review of the assessment criteria in respect of development applications involving Schedule 3 listings.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Confirmation of Minutes

2. Confirmation of Minutes of the Growth Infrastructure and Waste Committee No. 2022(09) of 13 October 2022

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the Minutes of the Growth, Infrastructure and Waste Committee held on 13 October 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Officers’ Reports

3. Ipswich General Cemetery Heritage Project Final Concept Design

This is a report concerning the final concept design and associated cost estimates required for the Ipswich General Cemetery Heritage Project. The project’s preferred concept design of the Memorial Garden was presented to the Growth, Infrastructure and Waste Committee on the 11 August 2022, the adopted recommendations were, A: That the report be received and noted and B: That council proceed with developing a final concept design and cost estimates for the Memorial Garden concept.

The community consultation, final concept design and cost estimates are now completed and presented for Council’s consideration.

“The attachment/s to this report are confidential in accordance with section 254J(3)(i) of the Local Government Regulation 2012.”

Recommendation

That the Ipswich General Cemetery Heritage Project final concept design report for the Memorial Garden (included as Attachment 1) be approved.

Mayor Teresa Harding proposed a variation to the recommendation for the word approved to be changed to the word noted.

Councillor Paul Tully proposed that instead of the word noted, the words ‘subject to budget approval’ be added to the end of the recommendation.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That the Ipswich General Cemetery Heritage Project final concept design report for the Memorial Garden (included as Attachment 1) be approved, subject to budget approval.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

4. Planning and development documentation and search fees

This is a report concerning proposed changes to the range of building and plumbing search services available from Council, and the fees associated with provision of these services.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Nicole Jonic:

A. That Council note the proposed new building and plumbing documents to be offered.

B. That Council adopt the proposed fees and charges for approved plans and documentation, as outlined in Attachment 1, with effect from 30 November 2022.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

5. Infrastructure and Environment Department Capital Delivery Report September 2022

This is a report concerning the performance of the capital delivery by the Infrastructure and Environment Department for the month of September 2022.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

6. Exercise Of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 26 September 2022 to 24 October 2022.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the Exercise of Delegation report for the period 26 September 2022 to 24 October 2022, be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

7. Planning and Environment Court Action Status Report

This is a report concerning a status update with respect to current court actions associated with development planning applications.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the Planning and Environment Court Action status report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

Adjourn Meeting

Moved by Mayor Teresa Harding

That the meeting be adjourned at 9.43 am to reconvene at 10.30 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

The meeting reconvened at 10.30 am.

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.00 am.

The meeting closed at 10.30 am.

10 November 2022

Governance and Transparency Committee NO. 2022(10)]

Governance and Transparency Committee NO. 2022(10)

10 November 2022

Report

COUNCILLORS’ ATTENDANCE: Deputy Mayor Jacob Madsen (Chairperson); Councillors Russell Milligan, Teresa Harding, Marnie Doyle, Kate Kunzelmann and Nicole Jonic, Councillor Sheila Ireland (Observer) and Councillor Paul Tully (Observer)

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Planning and Regulatory Services (Peter Tabulo), General Manager Infrastructure and Environment (Sean Madigan), General Manager Corporate Services (Matt Smith), General Manager Community, Cultural and Economic Development (Ben Pole), Acting General Manager Coordination and Performance (Barbara Dart), Chief Financial Officer (Jeff Keech), Senior Digital Media and Content Manager (Jodie Richter), Manager Procurement (Richard White), Manager Environment and Sustainability (Kaye Cavanagh), Program Manager (Flood Resilient Homes) (Melanie De Kleyn), Manager Executive Services (Wade Wilson), Chief of Staff, Office of the Mayor (Melissa Fitzgerald), Organisational Development Manager (Ross Muller), Water Truck Driver (Streetscape Maintenance) (Damien Terare), Customer Experience Delivery Officer (Rebecca Teece), Accounting Assistant (Bank Reconciliation)(Sharee Mallie), Manager, Media, Communications and Engagement (Mark D Strong), Senior Property Officer (Tenure) (Bianca Gaudry), Acting Property Services Manager (Alicia Rieck), and Theatre Technician (Harrison Cate)

WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY

Deputy Mayor Jacob Madsen (Chairperson) delivered the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

1. CHANGE TO THE ORDER OF REPORTS

RECOMMENDATION

Moved by Deputy Mayor Jacob Madsen:

Seconded by Councillor Marnie Doyle:

That agenda item 11 titled ‘Ipswich City Council – Council and Committee Meetings Schedule for 2023 and January 2024’ be moved to be dealt with as the first item of the meeting.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

11. Ipswich City Council - Council and Committee meetings schedule for 2023 and January 2024

This is a report concerning the proposed 2023 Ipswich City Council – Council and Committee Meetings schedule.

The schedule has been prepared based on the following:

· Committee and Council meetings have been planned so as not to coincide with school holidays with the exception of the Council meeting for January 2023.

· For the months of April, September and end of November, the Council Ordinary meeting will be held the week following the committee meetings.

· No committee meetings in January or December.

· A special meeting of Council to adopt the budget has been proposed a week earlier for 2023 at 9.00 am with the Ordinary Council meeting to follow at 1.00 pm.

· There will be no change to the month-end finance report being sent direct to Council due to timing of committee meetings.

· No 10-minute break between committees (this allows the following meeting to commence and immediately adjourn to a later time if required*).

· Informal meetings including briefings and workshops have been proposed to generally occur early in the month, prior to committee meetings.

· Workshops related to the preparation of Council’s budget have been included.

*Note – section 261(2) of the Local Government Regulation 2012 titled Adjournment of meetings states that ‘if a quorum is not present within 15 minutes after the time appointed for a meeting, the meeting may be adjourned to a later hour or another day’.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A. That the 2023 Council and Committee Meeting calendar dates be held as detailed in Attachment 1 and as outlined below:

COUNCIL/COMMITTEE

MEETING DAY AND TIME

MEETING DATES

Council Ordinary Meeting

** Special Meeting for adoption of budget at 9am and Council Ordinary Meeting at 1pm

Thursday - 9.00 am

19 January 2023

23 February 2023

23 March 2023

27 April 2023

25 May 2023

**22 June 2023

27 July 2023

20 August 2023

14 September 2023

19 October 2023

23 November 2023

7 December 2023

25 January 2024

Growth, Infrastructure and Waste

Tuesday - 9.00 am

9 February 2023

9 March 2023

18 April 2023

11 May 2023

8 June 2023

13 July 2023

6 August 2023

5 September 2023

5 October 2023

9 November 2023

28 November 2023

Governance and Transparency

Tuesday - at the conclusion of the Growth, Infrastructure and Waste Committee

9 February 2023

9 March 2023

18 April 2023

11 May 2023

8 June 2023

13 July 2023

6 August 2023

5 September 2023

5 October 2023

9 November 2023

28 November 2023

Community, Culture, Arts and Sport

Tuesday - at the conclusion of the Governance and Transparency Committee

9 February 2023

9 March 2023

18 April 2023

11 May 2023

8 June 2023

13 July 2023

6 August 2023

5 September 2023

5 October 2023

9 November 2023

28 November 2023

Economic and Industry Development

Tuesday - at the conclusion of the Community, Culture, Arts and Sport Committee

9 February 2023

9 March 2023

18 April 2023

11 May 2023

8 June 2023

13 July 2023

6 August 2023

5 September 2023

5 October 2023

9 November 2023

28 November 2023

Environment and Sustainability

Tuesday – at the conclusion of the Economic and Industry Development Committee

9 February 2023

9 March 2023

18 April 2023

11 May 2023

8 June 2023

13 July 2023

6 August 2023

5 September 2023

5 October 2023

9 November 2023

28 November 2023

Ipswich Central Redevelopment Committee

Tuesday - at the conclusion of the Environment and Sustainability Committee

9 February 2023

9 March 2023

18 April 2023

11 May 2023

8 June 2023

13 July 2023

6 August 2023

5 September 2023

5 October 2023

9 November 2023

28 November 2023

B. That the Chief Executive Officer, in consultation with the Mayor and Deputy Mayor, be authorised to amend the council and committee meeting dates if required, with notification of any amendment in accordance with section 254B(4) of the Local Government Regulation 2012.

The Chairperson, Deputy Mayor Jacob Madsen invited Councillor Paul Tully (as observer) to participate in discussion of this matter including proposing the following supplementary motions for consideration:

C. That the 10 minute break remain between each committee meeting or such later time as determined by the preceding committee meeting.

D. That the committee meetings scheduled for Thursday, 5 October 2023 be changed to Thursday, 12 October 2023.

E. That the Council meeting scheduled for Thursday, 19 October 2023 be changed to Thursday, 26 October 2023.

The mover and seconder of the original motion agreed to the incorporation of the proposed supplementary motions.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A. That the 2023 Council and Committee Meeting calendar dates be held as detailed in Attachment 1 and as outlined below:

COUNCIL/COMMITTEE

MEETING DAY AND TIME

MEETING DATES

Council Ordinary Meeting

** Special Meeting for adoption of budget at 9am and Council Ordinary Meeting at 1pm

Thursday - 9.00 am

19 January 2023

23 February 2023

23 March 2023

27 April 2023

25 May 2023

**22 June 2023

27 July 2023

20 August 2023

14 September 2023

26 October 2023

23 November 2023

7 December 2023

25 January 2024

Growth, Infrastructure and Waste

Tuesday - 9.00 am

9 February 2023

9 March 2023

18 April 2023

11 May 2023

8 June 2023

13 July 2023

6 August 2023

5 September 2023

12 October 2023

9 November 2023

28 November 2023

Governance and Transparency

Tuesday - 10 minutes after the conclusion of the Growth, Infrastructure and Waste Committee or such later time as determined by the preceding Committee

9 February 2023

9 March 2023

18 April 2023

11 May 2023

8 June 2023

13 July 2023

6 August 2023

5 September 2023

12 October 2023

9 November 2023

28 November 2023

Community, Culture, Arts and Sport

Tuesday - 10 minutes after the conclusion of the Governance and Transparency Committee or such later time as determined by the preceding Committee

9 February 2023

9 March 2023

18 April 2023

11 May 2023

8 June 2023

13 July 2023

6 August 2023

5 September 2023

12 October 2023

9 November 2023

28 November 2023

Economic and Industry Development

Tuesday - 10 minutes after the conclusion of the Community, Culture, Arts and Sport Committee or such later time as determined by the preceding Committee

9 February 2023

9 March 2023

18 April 2023

11 May 2023

8 June 2023

13 July 2023

6 August 2023

5 September 2023

12 October 2023

9 November 2023

28 November 2023

Environment and Sustainability

Tuesday – 10 minutes after the conclusion of the Economic and Industry Development Committee or such later time as determined by the preceding committee

9 February 2023

9 March 2023

18 April 2023

11 May 2023

8 June 2023

13 July 2023

6 August 2023

5 September 2023

12 October 2023

9 November 2023

28 November 2023

Ipswich Central Redevelopment Committee

Tuesday – 10 minutes after the conclusion of the Environment and Sustainability Committee or such later time as determined by the preceding committee

9 February 2023

9 March 2023

18 April 2023

11 May 2023

8 June 2023

13 July 2023

6 August 2023

5 September 2023

12 October 2023

9 November 2023

28 November 2023

C. That the 10 minute break remain between each committee meeting or such later time as determined by the preceding Committee Meeting.

D. That the committee meetings scheduled for Thursday, 5 October 2023 be changed to Thursday, 12 October 2023.

E. That the Council meeting scheduled for Thursday, 19 October 2023 be changed to Thursday, 26 October 2023.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

Attachments

1. Updated committee and council meetings calendar

Confirmation of Minutes

1. Confirmation of Minutes of the Governance and Transparency Committee No. 2022(09) of 13 October 2022

RECOMMENDATION

Moved by Councillor Russell Milligan:

Seconded by Councillor Marnie Doyle:

That the Minutes of the Governance and Transparency Committee held on 13 October 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

Officers’ Reports

2. Quarter 1 - Operational Plan 2022-2023 quarterly performance

This is a report concerning an assessment of Council’s progress towards implementation of the 2022-2023 Operational Plan with notable achievements that have occurred during quarter one (Q1) (July to September). The Q1 report (and future reporting) now includes a reporting table for the 2022-2023 Corporate Capital Projects.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the Quarter 1 Operational Plan 2022-2023 Quarterly Performance report, be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

3. Quarterly Report to the Department of State Development, Infrastructure, Local Government and Planning

This is a report concerning a request from the Director-General, Department of State Development, Infrastructure, Local Government and Planning (DSDILGP) for Council to provide a series of quarterly performance reports.

The original requirement was for Council to provide the Director-General with these quarterly performance reports up until 30 June 2022. However, advice was provided to Council in late June, that this reporting requirement will continue through to the end of the current council term (March 2024) with a revised scope.

This report represents the first quarterly report based on the revised scope.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the Committee endorse the draft letter to the Director-General (DSDILGP) containing the quarterly update for July to September 2022 as set out in Attachment 1.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

4. Procurement: Oracle Service Cloud (RightNow) Licence and Support 2023

This is a report seeking a resolution by Council to enter into a contract with Deloitte Consulting Pty Ltd for the provision of the Oracle Service Cloud (RightNow) customer service system subscription renewal, support and ancillary related items.

This matter is required as officers seek Council resolution that the exception under section 235(b) of the Local Government Regulation 2012 applies to the specialised services provided by these operationally necessary products. The integration of the subscription product and the specialised support provided by the incumbent supplier means that there is only one supplier who is reasonably available to provide the continued subscription and support of this product.

Further, due to the identified iVolve dependency of the customer service system, it is more costly and disadvantageous to Council to tender for a different system until iVolve is able to deliver a final solution.

A resolution of Council is sought to enter into a contract with Deloitte Consulting Pty Ltd for a term of one (1) year for the subscription, support and ancillary related items of Council’s current customer service system. This is an estimated total cost of approximately five-hundred and thirty thousand dollars ($530,000.00) excluding GST for the term of the contract.

Recommendation

B. That Council enter into a contractual arrangement (19704) Deloitte Consulting Pty Ltd, at an approximate purchase price of $530,000.00 excluding GST over the entire term, being a term of one (1) year, with no options for extension.

Deputy Mayor Jacob Madsen proposed the following variation to Recommendation B:

That the dollar value in Recommendation B be increased to $600,00.00.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

B. That Council enter into a contractual arrangement (19704) Deloitte Consulting Pty Ltd, at an approximate purchase price of $600,000.00 excluding GST over the entire term, being a term of one (1) year, with no options for extension.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

5. Drug and Alcohol (Councillors) Policy - 12 month review

This is a report concerning the Drug and Alcohol (Councillors) Policy (Attachment 1), which was presented and adopted at the Council Ordinary Meeting on
18 November 2021. At this meeting, it was requested that the policy be reviewed after 12 months in operation.

This report provides a summary of how the policy has been administered since its adoption for the Mayor and Councillors’ consideration.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the Drug and Alcohol (Councillors) Policy as detailed in Attachment 1, be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

6. Community Engagement Policy and Strategy Update

This report summarises minor updates to the Community Engagement Policy and Strategy. The minor updates include moving from the Ontario model to IAP2 for public participation (IAP2), which provides Council with a tool to better select the most appropriate level of community participation in an engagement activity and reflects IAP2’s use as the dominant community engagement methodology. The amendments also include a list of all current engagement functions within Council, and better align the documents with similar policies and strategies in Council.

This minor update to the Community Engagement Policy and Strategy will be used to inform the review of the Community Engagement Procedure and be the building block for the full review of the Community Engagement Framework (Strategy and Policy) in 2024.

Additionally, the revised Community Engagement Strategy addresses a resolution from the 4 November 2021 Governance and Transparency Committee meeting which stated:

“F. That council expands its community engagement strategy to include council’s approaches, tools, methods and resourcing of community engagement”.

Recommendation

That the updated Community Engagement Strategy, as detailed in Attachment 2, be adopted. That the updated Community Engagement Policy, as detailed in Attachment 4, be adopted.

Deputy Mayor Jacob Madsen proposed that the Recommendation be separated into Recommendation A and B.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

A. That the updated Community Engagement Strategy, as detailed in Attachment 2, be adopted.

B. That the updated Community Engagement Policy, as detailed in Attachment 4, be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

7. Flood Recovery Resilient Homes Fund - Voluntary Home Buy Back Proposed Property Acquisition

This is a report concerning the proposed acquisition of various residential properties by Ipswich City Council for the purposes of the voluntary home buy-back program. This initiative gets its funding from the jointly funded Commonwealth and Queensland Governments Resilient Homes Fund under the Disaster Recovery Funding Arrangements.

“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Russell Milligan:

A. That Council resolve to purchase the properties listed in Confidential Attachment 1 for the purposes of the voluntary home buy-back program.

C. That Council be kept informed as to the progress and the outcome of the purchases.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

8. Disposal of Council Freehold Land - Access Restriction Strips Located at Lot 406 and Lot 403 Orana Street, Redbank Plains

This is a report concerning the disposal of freehold land for road purpose located at Lot 406 and Lot 403 Orana Street, Redbank Plains, described as Lots 406 and 403 on RP130058. Both lots, owned by Ipswich City Council (Council), are identified as Access Restriction Strips (ARS), and are proposed to be opened as road as part of Development Applications 5367/2022/RAL and 8407/2022/RAL (the “Development Applications”) to reconfigure a lot.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A. That Council declare the Access Restriction Strips located at Lot 406 and Lot 403 Orana Street, Redbank Plains, described as Lots 406 and 403 on RP130058, surplus to Council requirements and available for disposal for road purpose.

B. That Council resolve pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation) that the exception referred to in section 236(1)(i) of the Regulation apply to the disposal of the Access Restriction Strips located at Lot 406 and Lot 403 Orana Street, Redbank Plains, described as Lots 406 and 403 on RP130058, to the State of Queensland (represented by the Department of Resources (DoR)).

C. That Council resolve under section 257(1)(b) of the Local Government Act 2009 to delegate the power to the Chief Executive Officer, to be authorised to negotiate and finalise the terms of disposal of the Access Restriction Strips described in Recommendation B for road purpose.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

9. Disposal of interest in land for Easements over part of 13B and 15 Haig Street, Brassall for Urban Utilities Sewerage Treatment Plant located at 13 Haig Street, Brassall

This is a report concerning the disposal of interest in land to grant easements for access and sewerage purposes for the Urban Utilities sewerage treatment plant located at 13 Haig Street, Brassall, described as Lot 1 on RP115168. The new access easement will allow unfettered access and the new sewerage easements will provide for connections to the upgraded sewerage treatment plant.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Russell Milligan:

Seconded by Mayor Teresa Harding:

A. That Council resolve pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation) that the exemption referred to in section 236(1)(c)(iv) of the Regulation applies for the disposal of the easement interest of part of 15 Haig Street, Brassall described as Lot 1 on RP146565 and part of
13B Haig Street, Brassall described as Lot 2 on RP115168 (“the Land”), by way of three new easement arrangements for access and sewerage purposes between Council and Urban Utilities.

B. That pursuant to s257 (1) (b) of the Local Government Act 2009 Council resolve to delegate the power to the Chief Executive Officer to be authorised to negotiate and finalise the terms of the proposed easements as detailed in Recommendation A of this report and to do any other acts necessary to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

10. New Lease over 31‐33 Nimmo Street, Booval to Queensland Rollingstock Preservation Group Inc.

This is a report concerning the proposed new lease over part of Council freehold land located at 31-33 Nimmo Street, Booval, described as Lot 2 on SP279178 (the Land), between Ipswich City Council (Council) and Queensland Rollingstock Preservation Group Inc. (QRPG).

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of interest in land over part of the land at
31‐33 Nimmo Street, Booval, more particularly described as Lot 2 on SP279178, for maintenance and restoration of rollingstock assets (locomotives, carriages, wagons, track maintenance, etc) purposes, because Queensland Rollingstock Preservation Group Inc. (Lessee) is a not‐for‐profit community organisation.

B. That Council enter into a lease (Council file reference number 5592) with the Lessee:

(i) at a commencing annual rent of $1,000 ex GST, payable to Council, and

(ii) for an initial term of three (3) years, with one (1) option for extension of an additional two (2) year term.

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Mayor Teresa Harding:

That this item not be dealt with.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Jonic (Abstain)

Milligan

Harding

Doyle

Kunzelmann

The motion was put and carried.

Item – 11 titled Ipswich City Council - Council and Committee meetings schedule for 2023 and January 2024 was moved to be dealt with as the first item of the meeting.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.40 am.

The meeting closed at 11.08 am.

10 November 2022

Community, Culture, Arts and Sport Committee NO. 2022(10)]

Community, Culture, Arts and Sport Committee NO. 2022(10)

10 November 2022

Report

COUNCILLORS’ ATTENDANCE: Councillor Andrew Fechner (Chairperson); Councillors Kate Kunzelmann (Deputy Chairperson), Mayor Teresa Harding, Deputy Mayor Jacob Madsen and Nicole Jonic

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Community (Ben Pole), General Manager Corporate Services (Matt Smith), General Manager Planning and Regulatory Services (Peter Tabulo), Manager Marketing and Promotions (Carly Gregory), Chief Financial Officer (Jeff Keech), Manager Community and Cultural Services (Don Stewart), Manager Economic and Community Development (Cat Matson), Senior Media Officer (Jodie Richter), Manager Libraries and Customer Services (Samantha Chandler), Chief of Staff – Office of the Mayor (Melissa Fitzgerald), Community Development Manager (Melissa Dower), Program Officer (Physical Activity) (Natalie Walmsley), Organisational Development Manager (Ross Muller), Aboriginal and Torres Strait Islander Working Group Member (Damien Tarae), Aboriginal and Torres Strait Islander Working Group Member (Sharee Mallie), Aboriginal and Torres Strait Islander Working Group Member (Rebecca Teece) and Theatre Technician (Harrison Cate)

WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY

Councillor Andrew Fechner (Chairperson) invited Councillor Kate Kunzelmann to deliver the Acknowledgement of Country.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2022(09) of 13 October 2022

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the Minutes of the Community, Culture, Arts and Sport Committee held on 13 October 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

Officers’ Reports

2. Indigenous Accord 2020 - 2025 Milestone Report - October 2022

This is a report concerning the Indigenous Accord 2020-2025 (Accord).

The Accord forms the basis for a shared journey between Indigenous and Non-Indigenous peoples in Ipswich. It contains targeted and specific activities and sets the agenda for cooperation, collaboration and partnership between Ipswich City Council and the Aboriginal and Torres Strait Islander communities.

This report provides an update on the Accord milestones achieved in the May 2022 to October 2022 period.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Nicole Jonic:

That the Indigenous Accord 2020 – 2025 Milestone Report - October 2022 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

3. Active Kids Program September 2022 Evaluation

Active Kids Program (formerly Kids Go Wild) outdoor recreation school holiday programs were previously held in September 2021 and April 2022 and offered the community participation in a range of free recreational activities including canoeing, mountain biking, bushwalking, fishing and orienteering.

The purpose of the program is to continue with our growing activation of our natural areas and conservation estates, boost the confidence of the community to utilise these spaces, encourage participation in outdoor recreation and increase children’s physical activity.

The September 2022 program introduced a suite of new activities, resulting in a number of fully booked sessions, an increase in attendance and growth in positive feedback reinforcing the keen interest and support for this program and its ongoing development.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the Active Kids Program September 2022 Evaluation report be received and its contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

4. Community Funding and Support Allocations Status Report - 1 July to 30 September 2022

This is a report concerning the allocation of Council’s Community Funding and Support Programs from 1 July to 30 September 2022.

In the three months from 1 July to 30 September 2022, Council allocated $237,902.49 to 70 different Ipswich community groups, sporting organisations, artists, and wildlife carers.

All successful applicants and projects are detailed in Attachment 1 and also reported online on both the Transparency and Integrity Hub and on the Community Funding and Support page in accordance with Council’s principles of transparency and the Community Funding and Support Policy.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the report concerning the allocation of Council’s Community Funding and Support Programs from 1 July to 30 September 2022 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

5. Ipswich Libraries Survey Report 2021-2022

This is a report concerning the findings of the annual Ipswich Libraries Survey.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That Ipswich Libraries Survey Report for 2021-2022 be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 11.23 am.

The meeting closed at 12.03 pm.

10 November 2022

Environment and Sustainability Committee NO. 2022(10)]

Environment and Sustainability Committee NO. 2022(10)

10 November 2022

Report

COUNCILLORS’ ATTENDANCE: Councillor Russell Milligan (Chairperson); Councillors Andrew Fechner (Deputy Chairperson), Mayor Teresa Harding, Deputy Mayor Jacob Madsen, Kate Kunzelmann, Nicole Jonic (Observer) and Marnie Doyle (Observer)

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Infrastructure and Environment (Sean Madigan), General Manager Planning and Regulatory Services (Peter Tabulo), Manager Environment and Sustainability (Kaye Cavanagh), Emergency Management and Sustainability Manager (Matthew Pinder), Natural Environment and Land Manager (Phil A Smith), Senior Media Officer (Jodie Richter), Chief of Staff – Office of the Mayor (Melissa Fitzgerald) and Theatre Technician (Harrison Cate)

Adjourn Meeting

Moved by Councillor Russell Milligan

That the meeting be adjourned at 12.31 pm to reconvene at 12.51 pm.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Milligan Madsen

Fechner

Harding

Kunzelmann

The motion was put and carried.

The meeting reconvened at 12.51 pm.

WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY

Councillor Russell Milligan (Chairperson) delivered the Acknowledgement of Country.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

1. Sandbag Availability and Community Consultation - Matter referred from Council Ordinary Meeting of 27 October 2022

This report outlines the recommendations resolved at the Council Ordinary Meeting of 27 October 2022 which were subsequently referred back to the Environment and Sustainability Committee for consideration and implementation via the following resolution:

Recommendation

That Council:

A. Consider making sandbags available earlier to residents, businesses, community organisations and sporting clubs whose properties are at risk of impact by water inundation ahead of significant weather events.

B. Consider further sandbag collection locations across the local government area.

C. Prepare video communications on sandbags – including their effectiveness, limitations and proper use – to be shared across all council communication platforms.

D. Prepare a sandbag disaster preparation factsheet that includes what sandbagging resources council will make available to the community, when they will be available, and where they can be collected from.

E. Consider alternative flood preventative and mitigation options that can be made available to residents in addition to sandbags.

Councillor Andrew Fechner proposed the following alternative motion:

That the notice of motion be the subject of a future council workshop as soon as practical.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Jacob Madsen:

That the notice of motion be the subject of a future council workshop as soon as practical.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Milligan Nil

Fechner

Harding

Madsen

Kunzelmann

The motion was put and carried.

Confirmation of Minutes

2. Confirmation of Minutes of the Environment and Sustainability Committee No. 2022(09) of 13 October 2022

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Mayor Teresa Harding:

That the Minutes of the Environment and Sustainability Committee held on 13 October 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Milligan Nil

Fechner

Harding

Madsen

Kunzelmann

The motion was put and carried.

Officers’ Reports

3. Little Liverpool Range Initiative update

This is a report concerning Ipswich City Council’s ongoing support of the Little Liverpool Range Initiative for a further 5-year period. Current funding partners (Ipswich City Council, Turner Family Foundation and the Queensland Trust for Nature) have made adjustments to the current strategic plan, previously endorsed by council, and have developed a new terms of reference document to capture the new aspirations for the initiative.

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Councillor Andrew Fechner:

A. That Council extend the partnership with the Turner Family Foundation and Queensland Trust for Nature in the Little Liverpool Range Initiative for an additional five (5) years.

B. That Council continue to co-fund the Little Liverpool Range Initiative Project Officer in partnership with the Turner Family Foundation and Queensland Trust for Nature, valued at $14,800 per year.

C. That Council continue to host the Little Liverpool Range Initiative Officer position for the duration of the new membership.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Milligan Nil

Fechner

Harding

Madsen

Kunzelmann

The motion was put and carried.

4. Ipswich Rivers Improvement Trust 2022-2023 Precept

This is a report concerning the payment of the annual precept issued by the Ipswich Rivers Improvement Trust (IRIT) to Ipswich City Council, under the River Improvement Trust Act 1940 (Qld), and the associated annual works program for the 2022 – 2023 financial year.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the report regarding the Ipswich Rivers Improvement Trust 2022-2023 Precept, be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Milligan Nil

Fechner

Harding

Madsen

Kunzelmann

The motion was put and carried.

5. Healthy Land and Water Network Membership Agreement 2023 - 2025

This is a report concerning the renewal of the three (3) year ‘Network Membership Agreement’ between Ipswich City Council and Healthy Land and Water, and the proposal to enter into a one (1) year membership only until a further internal review is undertaken.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

A. That Ipswich City Council enter into a one (1) year membership agreement (contract) with Healthy Land and Water up until June 2023 for the ‘Core Monitoring Program’ and the ‘Clean Up’ program.

B. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract to be executed by Council and to do any other acts necessary to implement Council's decision in accordance with section 13(3) of the Local Government Act 2009.

C. That Ipswich City Council review its long-term commitment to Healthy Land and Water through a review of the values and benefits of the membership, the core and subsidiary programs and explores potential local alternatives for Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Milligan Nil

Fechner

Harding

Madsen

Kunzelmann

The motion was put and carried.

6. Repeal of the Conservation Estates and Reserves Management Policy

This is a report concerning the repeal of the Conservation Estates and Reserves Management Policy and in its place the formation of the new Conservation Estates and Reserves Statement of Management Intent (Procedure).

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the current policy titled Conservation Estates and Reserves Management Policy, as outlined in Attachment 1, be repealed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Milligan Nil

Fechner

Harding

Madsen

Kunzelmann

The motion was put and carried.

7. Adoption of Urban Greening Policy

This is a report concerning the development of the Urban Greening Policy. The intention is to repeal the Urban Forest Policy and adopt the Urban Greening Policy (the Policy). The Policy has been developed to align with the Urban Greening Plan.

The Policy outlines council’s acknowledgement of the key role that urban greening plays in the city’s resilience and liveability which protects vegetation and wildlife. Also, that urban greening contributes to community health and well-being and is important for the protection and enhancement of urban habitat and connectivity to urban corridors.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

A. That the current policy titled “Urban Forest Policy” as outlined in Attachment 1 be repealed.

B. That the draft policy titled “Urban Greening Policy” as outlined in Attachment 2 be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Milligan Nil

Fechner

Harding

Madsen

Kunzelmann

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 12.30 pm.

The meeting closed at 1.30 pm.

Council

Meeting Agenda

24 November

2022

Doc ID No: A8414525

ITEM: 16.1

SUBJECT: CEO Organisational Performance Report for October 2022

AUTHOR: Chief Executive Officer

DATE: 31 October 2022

Executive Summary

This report is for the month of October 2022 and summarises organisational performance in the areas of workplace health and safety, progress in delivery of Council’s Corporate and Operational Plans, our people and culture, financial management, capital program delivery and significant risks and legal matters.

The Council team at large is now well into delivering the Annual Plan and Budget commitments for 2022-2023 and is focused on the delivery of an array of projects and core services to the community while continuing to meet our legislative obligations. In addition to our core services we are also continuing with the recovery and rehabilitation of Council’s assets within the City that were impacted by the February and May 2022 weather events.

The report for this period highlights current significant matters and progress on key performance indicators.

RECOMMENDATION/S

That the Chief Executive Officer Organisational Performance Report for October be received and the contents noted.

BACKGROUND

1. Current Significant Matters

Ipswich Integrated Catchment Plan

Ipswich continues to lead the way in disaster preparedness and flood mitigation and increased response capacity after Ipswich City Council’s catchment plan was recognised at the National Awards for Local Government.

The Ipswich Integrated Catchment Plan took two and a half years to investigate, build and, in 2022 – implement. The plan is based on six chapters of work, including: land use planning; physical mitigation community awareness and resilience; emergency management; property-specific actions which are designed to help the community build flood resilience through improved catchment planning, community awareness, and evacuation routes, flood resilient home designs, city planning and development controls and large-scale revegetation and climate modelling. The award is great recognition for Council and the staff from across the organisation who were involved in developing this valuable plan.

2032 Legacy Summit

Olympians, Paralympians, business leaders, government, community and cultural organisations all came together in October at an event organised by Council to discuss and identify the city’s priorities in the lead-up and beyond the 2032 Olympic and Paralympic Games. A Legacy Working Group will be formed in the new year to shape the games roadmap along with an adaptable masterplan. These will offer opportunities for our community and business leaders to engage with the council’s vision for culture, sport, environment and economic development in the lead-up to the 2032 games. This was an exciting first step for our City.

Resilient Homes Buy-Back Scheme

The Voluntary Home Buy-Back Scheme is in full swing for those registered with the State Government. Houses being considered for voluntary buy-back are those most at risk in flood areas. The State Government has set the eligibility criteria and rules on how funding is allocated and once homeowners accept the offer council will then undertake conveyancing and the buying of properties. Once purchased and settled houses will be demolished and the land re-zoned for non-habitable use in accordance with Council’s obligations under the Resilient Homes Fund Criteria.

Current statistics are:

- 32 properties identified in Ipswich for Tranche 1.

- All 32 properties have had valuations done and 29 of these have been accepted.

- Council has 11 complete contracts in place with all but one settling before Christmas.

- Tranche 2 of 56 properties are currently receiving valuations/offers.

- Tranche 3 (70 properties) will have valuations/offers commence early next year.

- Council will have an approved contractor in place before Christmas for properties (post settlement) to commence securing, demolition and rehabilitation.

2. Workplace Health and Safety

Safety performance for October 2022 saw the injury and incident rates well below the same time last year.

The Lost Time Injury Frequency Rate (LTIFR) is 1.40 which is higher than the month of September (0.94). This rate has increased over the last two (2) months as there were lost time injuries in September and October. This equates to 1.40 lost time injuries every six (6) months. The state average is 14.32 (last month 14.23), noting that the Ipswich City Council (ICC) rate is significantly less than the state average and places ICC as one of the best performing Councils in Queensland.

Lost time severity rate is 12.73* which is higher than the month of September (11.29*). The state average is 35.98 (last month 34.20) (Total days lost for each LTI).

3. Update on Corporate/Operational Plans

The Quarterly Performance Report for July – September 2022 (Quarter 1 period) on the 2022-2023 Operational Plan was presented to the 10 November 2022 Governance and Transparency Committee and is on the agenda for today’s Ordinary Council meeting (24 November).

Plans and the last quarterly report are available for public viewing on council’s website. The links are:

https://www.ipswich.qld.gov.au/about_council/media/corporate_publications/annual-plan

Operational Plan: Ipswich City Council

4. Major Key Performance Indicators

People and Culture

· Council’s workforce ‘head count’ has slightly increased as of 31 October 2022 at 1,472 and is shown with 1,124 full-time (1,116 in September), 154 part-time (154 in September); 121 casual (124 in September); and 73 contingency (77 in September) staff.

· Turnover rate for October 2022 is currently tracking at 9.78% and has decreased (10.29% in September).

Finance

The financial performance report for October is tabled via a separate report on the Council agenda.

Council’s overall net result (including capital revenues) is less than budget with a net surplus of $22.3 million compared to the budget of $26.2 million. This primarily due to $6 million less donated assets received than budgeted. The operating surplus is also $1.2 million behind budget which is driven by the continued flood recovery, the use of contract labour and efficiency targets. Higher interest and rates revenue has offset the additional expenditures to an extent; however, some elements of these expenditures are likely to continue for the year and will be considered in budget amendments.

The whole of council capital program spending for the month was $4.3 million lower than budget which is mainly due to underspends in Ipswich Central Redevelopment and fleet.

Capital Delivery Program 2022-2023

The Infrastructure and Environment Department’s capital expenditure (including Ipswich Central) for the month of October totalled $10,064,612 actual spend against a baseline budget of $14,082,900. The shortfall in expenditure is due in part to re-allocation of funds within the Ipswich Central projects (approximately $2 million), phasing of commencement of road resurfacing program (approximately $450 k) and lower than anticipated productivity across various projects due to wet weather (approximately $1 million). As reported last month, full year expenditure is anticipated to be below the published budget allocation, with some projects expected to be carried over into the following financial year.

5. Risk and Compliance Update

Corporate Risk Register

Council’s corporate risk register is reported through Council’s Audit and Risk Management Committee which is held approximately every quarter. Council’s corporate risk register is reviewed every two months at the Executive Leadership Team (ELT) Risk Committee Meeting. Council’s corporate risk register will be reviewed at the ELT Risk Committee meeting to be held on 6 December 2022. Council’s iVolve Project corporate risk will continue to be closely monitored with regular reports to the Executive Leadership Team, Audit and Risk Management Committee and Governance and Transparency Committee through to the Council.

Legal Matters

An overview of all current active court proceedings and all significant legal matters that are not the subject of court proceedings is provided in a Confidential Attachment 2 to this report.

Matters that are not the subject of court proceedings will be considered significant where:

• they concern subject matter of significant public interest/concern; and/or

• where their outcome may present significant financial value/impact for Council; and/or

• where their outcome may set an important precedent for Council.

Generally significant non-court matters will only be reported where they are the subject of dispute and management of that dispute is being administered by Legal Services (as opposed to where Legal Services’ involvement is ad-hoc or limited to the provision of internal advice), or where they concern a significant project for Council.

The detail reported in respect of each matter listed has been provided with privacy, confidentiality and legal professional privilege (and the requirement to maintain same) in mind.

6. Current Consultation Matters

Shape your Ipswich is Ipswich City Council’s digital engagement platform where Council uses a range of digital techniques to connect with the community and promote any events associated with the consultation project. https://shapeyouripswich.com.au/

Projects currently open on Shape Your Ipswich (October 2022):

Project Name	Project Lead (Council Department)	Purpose of engagement
iGO Parking Strategy and Action Plan	Infrastructure and Environment Department	Heat map and Survey to gather feedback from the community to: · understand community parking priorities · design potential solutions to challenging issues encourage more sustainable transport
Ipswich Central	Community, Cultural and Economic Development Department	Ipswich Central Revitalisation projects, communications, information sharing and public events.
Community Panel	Coordination and Performance Department	Council’s new community engagement program for future focussed policy, strategy, projects and plans.
Urban Heat	Infrastructure and Environment Department	Consult community experiences of the urban heat environment. Partnership with Griffith University and University of the Sunshine Coast.
Community Panel – closed member page	Coordination and Performance Department	The communications and engagement ‘hub’ for the community panel.
Ipswich Arts Advisory Group - closed members page	Community, Cultural and Economic Development	Closed page for information sharing and discussion for the Ipswich Arts Advisory Group.
The Ipswich Heritage Network Group – closed member page	Planning and Regulatory Services	Closed page for information sharing and discussion on our city’s heritage, history and conservation.
Habitat Gardens Partnership – closed member page	Infrastructure and Environment Department	Platform for urban property owners to share their thoughts, ideas, successes, learnings and conservation aspirations.

Projects scheduled to open in December 2022:

Project Name

Project Lead (Council Department)

Purpose of engagement

iGO Strategy Review

Infrastructure and Environment Department

Provide feedback on transport to help inform Ipswich’s future transport planning.

Project updates for October 2022 – closing the loop:

Project Name	Project Lead (Council Department)	Purpose of engagement
Ti Tree Bioenergy Funding	Infrastructure and Environment Department	· Submissions closed · Being reviewed Click here to view page.
Working towards a healthy natural environment	Infrastructure and Environment Department	· Survey closed · Being reviewed Click here to view page.
Sub-panel consultation: Natural Environment Strategy	Infrastructure and Environment Department	· Survey closed · Being reviewed Click here to view page
Nimmo Street, Booval – closed page	Corporate Services Department	· Survey closed · Being reviewed Click here to view page

Community panel engagement activities for the next couple of months at this stage could include:

- iGO Strategy Review – two workshops for community panel members to share their knowledge and insights and to explore ideas and priorities for future transport planning. (3 and 17 November)

- iGO Strategy Review – Pop ups across the City of Ipswich (Karalee, Ripley, Marburg, Ipswich, Redbank Plains – to be confirmed)

7. External Funding

Councils in Queensland may receive funding (Grants) from the Federal and State Governments.

Council currently has 57 active grant projects with funding commitments of $73.9 million from the Federal and State.

The 2021-2024 South East QLD Community Stimulus Program (SEQCSP) has been approved by the State. The detail of the approval is as follow with completion of projects required by 30 June 2024 –

Project

Estimated Total

Project Cost

Approved Grant Allocation

Cameron Park Playground and Amenities Upgrade

$3,282,349

$2,000,000

Richardson Park Playground and Amenities Upgrade

$2,232,000

$1,500,000

Riverview Recycling

$3,170,000

A summary of the grant revenue portfolio is provided below:

Funding Type	Total number of Grant projects	Total External Funding Received	Total Cost of Grant funded project/s (inc. Council & other Contributions)
State Government	30	$21,869,573	$37,656,407
Federal Government	25	$21,002,135	$35,341,958
Other	2	$102,500	$910,000
Total	57	$42,874,208	$73,908,365

8. Council Flood Recovery Coordination

Council is currently working with the Queensland Reconstruction Authority (QRA) and other Departments regarding the costs associated with the February and May 2022 flooding and rain events.

The following table provides details on the current financial position of the recovery works:

The following tables provide an overview of the current status of claims:

Council Flood Recovery Coordination Program Claims
Funding Source	Claim Details	Status	Requested Amount	Approved Amount
Counter Disaster Operations	Payment advance	Approved		$1,000,000
Counter Disaster Operations	Claim 1 (Feb 22)	Approved	$655,195	$ 655,036
Counter Disaster Operations	Claim 2 (Feb 22)	Approved	$668,079	667,887
Counter Disaster Operations	Claim 3 (Feb 22)	Assessment	$235,122
Counter Disaster Operations	Claim 4 (Feb 22)	Assessment	$127,583
Counter Disaster Operations	Claim 5 (Feb 22)	Assessment	$63,788
Counter Disaster Operations	Claim 6 (Feb 22)	Assessment	$6,438
Counter Disaster Operations	Claim 1 (May 22)	Assessment	$36,314
Counter Disaster Operations	Claim 2 (May 22)	Assessment	$7,788
Emergency Works	Claim 1 (Feb 22)	Assessment	$1,018,271
Emergency Works	Claim 2 (Feb 22)	Assessment	$306.961
Emergency Works	Claim 3 (Feb 22)	Assessment	$129,440
Emergency Works	Claim 4 (Feb 22)	Assessment	$51,368
Emergency Works	Claim 5 (Feb 22)	Assessment	$144,555
Emergency Works	Claim 1 (May 22)	Assessment	$1,108,993
Emergency Works	Claim 2 (May 22)	Assessment	$262,226
Emergency Works	Claim 3 (May 22)	Assessment	$427,289
Local Recovery and Resilience Grants	Pre-payment	Approved	$300,000	$1,000,000
Stream Total			$5,242,756	$3,322,923

Stream 1 Council Asset Recovery Program Claims
Funding Source	Claim Details	Status	Requested Amount	Approved Amount
Immediate Reconstruction	Romulus Crt Drainage failure	Approved	$73,945	$73,945
Reconstruction of Essential Public Assets	Ventura Way Bio-Basin	Approved	$56,164	$56,164
Reconstruction of Essential Public Assets	Flood Monitoring Gauge Replacement	Approved	$157,594	$157,594
Reconstruction of Essential Public Assets	Piepers Road Culvert Reconstruction	Approved	$13,463	$13,463
Sport and Recreation Recovery Package	Community and Recreation Facilities	Detailed Submissions	$25,011,602
Blackall Street Drainage	East Ipswich stormwater outfall	Assessment	$700,149
Bradfield bridge Erosion	Erosion repair Bradfield Bridge Nth	Assessment	$283,159
Wiley Street Drainage	Repair sinkhole in drainage channel	Approved	$23,649	$23,649
Stream Total			$26,319,725	$324,815

Stream 4 Resilient Homes Fund Claims
Funding Source	Claim Details	Status	Requested Amount	Approved Amount
Resilient Homes Fund	Advance Payment	Approved	$60,000,000	$60,000,000
Stream Total

9. Council Resolutions

Number of resolutions finalised since last report (October 2022): 26

Number of resolutions in progress as at 14 November 2022: 64

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers

1.	Actions report as at 15 November 2022 ⇩

	CONFIDENTIAL
2.	Legal Services Confidential Attachment for CEO Organisation Performance Report for October 2022

Council

Meeting Agenda

24 November

2022

Doc ID No: A8371715

ITEM: 16.3

SUBJECT: Monthly Financial Performance Report - October 2022

AUTHOR: Chief Financial Officer

DATE: 10 November 2022

Executive Summary

This is a report concerning Council’s financial performance for the period ending 31 October 2022, submitted in accordance with section 204 of the Local Government Regulation 2012.

Recommendation/s

That the report on Council’s financial performance for the period ending 31 October 2022, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.

RELATED PARTIES

Not applicable.

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

This report outlines the financial results for Ipswich City Council as at 31 October 2022.

The total net result (including capital revenue) for Ipswich City Council as at 31 October 2022 is $22.3 million compared to the year to date (YTD) budget of $26.2 million.

Council’s YTD operating deficit (excluding capital revenue) is approximately $7.2 million compared to the YTD budget deficit of $6 million.

Overall, capital expenditure including the Nicholas Street Redevelopment YTD is $149k under budget. Asset donations as at 31 October 2022 are $6.2 million below the YTD budget.

Revenue

Operating revenue continues to be further ahead of budget and is now $3.8 million (3.5%) over budget primarily due to additional interest revenue of $1 million as well as additional fees and charges and rates and utilities revenue.

Rates and utilities revenue is ahead of budget due to growth in residential rates and other rates adjustments.

Fees and charges revenue has continued the trend of tracking further above budget for October 2022. The over budget primarily relates to Plumbing Town Planning Fees ($632k), Town Planning Fees ($423k), Development Planning Fees ($147k), Waste Disposal Fees ($196k) and Civic Centre Services Fees ($159k).

Total grant revenue is over budget approximately $3.9 million. The variance relates to the Road to Recovery capital grant revenue received earlier than budgeted, LCRI 20/21 Phase 1 Grant received which was budgeted in the prior financial year and the receipt of $655k relating to flood recovery from the QRA, partially offset by lower financial assistance grant revenue.

Other revenue is tracking above budget for the month with interest revenue $1 million over budget and gain on asset disposals of $355k primarily related to disposal of 9 fleet assets.

Donated asset and cash contributions revenue are approximately $6.1 million below the YTD budget which is driven primarily by asset donations being $6.2 million lower than budget expectations, offset by cash contributions being $87k ahead of budget.

Expenses

Overall operating expenses are approximately $5 million (4.3%) above the YTD budget.

Employee expenses (including labour contracts) are above budget by $1.3 million (3.28%) which is mainly due to the use of contract labour, overtime and allowances. This variance has increased by $262k since September 2022.

Contract labour is continuing to be utilised across Council, however the variance is primarily driven by contract labour utilised for mowing and backfilling positions for officers involved in the flood recovery. Council had budgeted for internal mowing crews, but contract labour was used to complete the work while the recruitment was finalised.

Materials and services (excluding labour contracts) are over budget $3.8 million (11.8%) which primarily relates to unbudgeted flood recovery expenses of $2.5 million and an unallocated efficiency target of $986k. Flood recovery expenditure will continue to be incurred throughout the year and will be considered as part of a budget amendment. Variance also relates to higher fuel prices, kerbside collection and legal appeals that has also been incurred. Expenditure relating to streetscape maintenance, second river crossing and ISTM projects, and new bins for Somerset was incurred earlier than expected. These overspends are partially offset by lower than expected cleaning, security and power costs for the Nicholas Street Precinct.

Other expenses are under budget which is primarily due to community donations being $463k under budget. This is partially offset by interest expenses being over budget by $272k.

Depreciation is over to budget YTD and includes increased depreciation expenses as a result of revaluation increments recorded for the Roads, Bridges and Footpaths, Buildings and Structures and Drainage asset classes. These over budget amounts are partially offset by lower than expected capitalised projects and the impact of the change in accounting treatment of software as a service at 30 June 2022.

Flood Recovery

The total operating and capital expenditure on flood recovery since the flood events is $12.4 million, of which $5.2 million has been incurred in the 2022-2023 financial year. A breakdown of the flood recovery revenue and expenditure is included in the table below:

	2022-2023 ($’ million)	Project to date ($’ million)

Funding received from QRA	$0.7*	$0.7*

Operating expenses incurred
Employee expenses	$0.6	$2.4
Materials and services	$2.5	$6.3
Other	$0.3	$1.3
Total operating expenses incurred	$3.4	$10.0

Capital expenditure incurred	$1.8	$2.4

Total expenses incurred	$5.2	$12.4

Funding of $690k received from the QRA relates to CDO and Emergency Works claims. Capital revenue of $20m relates to funding from the QRA for the Voluntary Home Buy Back Program.

*An advance payment of $1 million was received from the QRA in 2021-2022 but has not yet been recognised as revenue. It is likely this will be recognised as revenue in the 2022-2023 financial year as flood recovery expenditure is acquitted.

The operational spending has been focused on repairing roads and pathways, clean up and restoration works across impacted sport and recreational spaces.

The capital spending has been primarily in the areas of natural and recreational areas.

Of the $12.4 million incurred as flood recovery, based on a high-level estimate, approximately $7.5 million is recoverable from the QRA. Further review of the costs continues to be undertaken as part of collating claims to QRA which will provide more clarity of the amount recoverable.

Council has finalised all CDO claims with the QRA, with a final emergency works claim submitted relating to both the February and May flood events.

A number of reconstruction projects including betterment have been submitted for consideration and pre-approval. The EOI application for $25 million extraordinary funding (Category D) Community and Recreational Assets Program has been approved to move to the next stage of detailed submission.

Capital Expenditure

The total YTD capital expenditure (including the Nicholas Street Redevelopment) is $40 million compared to the YTD budget of $40.1 million.

The Nicholas Street Precinct Redevelopment is tracking under budget by approximately $2.1 million YTD.

IED YTD capital expenditure (including flood recovery) is $34 million compared to a YTD budget of $32 million. The overspend relates to works carrying over from the 2021-2022 financial year in the infrastructure program. This includes the resurfacing program ($1.7 million) and Old One Mile bridge projects ($1 million).

IED are currently forecasting full year capital expenditure (excluding Nicholas Street Precinct Redevelopment) to be $11.5 million over budget.

Cash Balances

Council’s cash and cash equivalents balance as at 31 October 2022 was $236 million and is higher than forecast as a result of funds received for the Voluntary Home Buy Back Program.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

RISK MANAGEMENT IMPLICATIONS

The operating result being a $7.2 million deficit against a budgeted deficit of $6 million is unfavourable and is driven by expenses above budget across all categories. Flood expenses are impacting the result as mentioned. The discussion around strategies to achieve the efficiency targets will be important for managing the budget across the year.

Some of the additional expenditure will be considered as part of a future budget amendment and some relates to timing differences which will resolve as the year continues. The Executive Leadership Team will also continue to monitor and consider the efficiency targets in the adopted budget or any budgetary impacts.

The operational costs of the flood recovery remain an ongoing issue to be monitored and reported. The impacts on the capital program will also be reported on depending on the availability of capital resources to meet the requirements for the capital program as well as flood recovery activities.

Regular reporting will continue on labour and labour contracts to the Executive Leadership Team, in response to the identified risks. This will include continued monitoring of FTEs, vacancies, overtime, annual leave taken and forecast employee expenses.

The increased monthly depreciation resulting from the revaluation increases to three of Council’s major asset classes will be monitored, and the impact on the budget position considered.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The Recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Financial/RESOURCE IMPLICATIONS

There are no specific implications as a result of this report.

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation. Analysis and explanations of the variances are undertaken in conjunction with the various departments.

Conclusion

Regular reporting and monitoring of expenditure will continue monthly during the financial year as part of Council’s regular governance and reporting process.

Attachments and Confidential Background Papers

1.	Monthly Performance Report - October 2022 ⇩

Jeffrey Keech

Chief Financial Officer

I concur with the recommendations contained in this report.

Matt Smith

General Manager Corporate Services

“Together, we proudly enhance the quality of life for our community”

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	The recommendation states that the Ipswich City Council Annual Report 2021-2022, as detailed in Attachment 1, be adopted
(b) What human rights are affected?	No human rights have been affected by this decision. This is because the Annual Report 2021-2022 only reports on council’s performance in the previous financial year. Any decisions made regarding human rights were made at approval of the activity / project to proceed.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

INTRODUCTION

RECOMMENDATION

Attachments and Confidential Background Papers

INTRODUCTION

RECOMMENDATION

Attachments and Confidential Background Papers