Agenda of Council Ordinary Meeting - Thursday, 29 September 2022

Council

Meeting Agenda

29 September

2022

Unconfirmed Minutes of Council Ordinary Meeting

25 August 2022

Held in the Council Chambers, Administration Building

1 Nicholas Street, Ipswich

The meeting commenced at 9.01 am

ATTENDANCE AT COMMENCEMENT

Mayor Teresa Harding (Chairperson); Deputy Mayor Jacob Madsen, Councillors Sheila Ireland (via audio-link), Paul Tully, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Nicole Jonic

Meeting Attendance via Audio-Link

Councillor Ireland requested attendance at the Council Ordinary Meeting of 25 August 2022 via audio-link.

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That in accordance with section 254K of the Local Government Regulation 2012 and 8.6.2 of Council’s Meeting Procedures Policy, Councillor Sheila Ireland be permitted to participate in the meeting via audio-link.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY	Councillor Kate Kunzelmann
OPENING PRAYER	Mayor Teresa Harding
APOLOGIES AND LEAVE OF ABSENCE	Nil
5. Condolences	Nil
6. tRIBUTES	Nil

7. PresentATion OF Petitions

7.1

Petition - Request for Sound Barrier - Redbank Motorway Industrial Estate

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the petition be received and referred to the appropriate Council department for the preparation of a report back to Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Change to the order of business

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That Item 8 (Presentations and Deputations) be dealt with after Item 16.5.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Item 8 was moved to be dealt with after Item 16.5.

8. PresentATions and Deputations

Deputy Mayor Jacob Madsen – Box Flat Anniversary Group

9. Public Participation

Nil

10. Matters of Public Interest

Nil

11. Declarations of Interest in matters on the agenda

COUNCILLOR ANDREW FECHNER

In accordance with section 150EQ of the Local Government Act 2009, Councillor Andrew Fechner informed the meeting that he has a declarable conflict of interest in the following Item:

· Item 15.6 titled Ipswich Central Redevelopment Committee’s Report

The nature of the interest is that Councillor Fechner stands to gain a benefit or suffer a loss due to his business interest in both A1A Events Pty Ltd and Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street, Ipswich.

Councillor Andrew Fechner advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

DEPUTY MAYOR JACOB MADSEN

In accordance with section 150EQ of the Local Government Act 2009, Councillor Jacob Madsen informed the meeting that he has a declarable conflict of interest in the following item:

· Item 15.6 titled Ipswich Central Redevelopment Committee’s Report

The nature of the interest is that Councillor Madsen is a member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment works that Council is undergoing.

Councillor Jacob Madsen advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

COUNCILLOR PAUL TULLY

In accordance with section 150EQ of the Local Government Act 2009, Councillor Paul Tully informed the meeting that he has a declarable conflict of interest in Item 5 of the Governance and Transparency Committee titled Proposed New Trustee Lease to Goodna and Districts Rugby League Football Club Inc. over
135 Brisbane Terrace Goodna.

The nature of the interest is that Councillor Paul Tully was a former patron and member of the Goodna and Districts Rugby League Football Club Inc, but hasn’t held a position for over two (2) years.

Councillor Paul Tully invited the other councillors to determine if he can continue to participate in the decision process.

It was moved by Mayor Teresa Harding and seconded by Councillor Kate Kunzelmann that Councillor Paul Tully does not have a declarable conflict of interest in the matter because

there is no personal or financial benefit to the councillor and therefore a reasonable person would trust that the final decision is made in the public interest.

The eligible councillors present at the meeting decided that Councillor Paul Tully may participate in the meeting in relation to the matter, including by voting on the matter.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

Madsen

Councillor Tully did not take part in the vote on this matter.

The motion was put and carried.

12. Confirmation of Minutes

12.1

Confirmation of Minutes of Ordinary Meeting

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the Minutes of the Ordinary Meeting held on 28 July 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

12.2

Confirmation of Minutes of Special Meeting

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the Minutes of the Special Meeting held on 11 August 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

13. mayoral Minute

Matter to be lifted from the table

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the matter relating to the Media and Corporate Communications Policy be lifted from the table.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Mayor Teresa Harding proposed that both recommendations of the Mayoral Minute be moved separately.

Mayoral Minute - Media and Corporate Communications Policy	Moved by Mayor Teresa Harding: A. That Council’s Media and Corporate Communications Policy be updated per the attached tracked change draft.
	Councillor Paul Tully proposed the following amendment to the tracked draft policy: That in the second sentence of the first paragraph the words ‘timely and accurate information’ be amended to read: ‘timely, accurate, relevant and consistent information’ The mover agreed to the proposed policy amendment.
	Moved by Mayor Teresa Harding: A. That Council’s Media and Corporate Communications Policy be updated per the attached tracked change draft and that in the second sentence of the first paragraph the words ‘timely and accurate information’ be amended to read: ‘timely, accurate, relevant and consistent information’.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	Moved by Mayor Teresa Harding: B. That any further changes to Council’s Media and Corporate Communications Policy must include consultation with subject matter experts, Council’s Media and Communications Branch, and local media stakeholders to ensure changes are in line with industry best practice and industry expectations as per Council’s Policy and Procedure Management Guide.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and lost.
	Attachments 1. Media and Corporate Communications Policy including amendments made 2. Mayoral Minute

14. Business Outstanding – Matters Lying on the Table to be Dealt With

Nil

15. Reception and Consideration of Committee Reports

15.1

Growth Infrastructure and Waste Committee

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That the Growth Infrastructure and Waste Committee Report No. 2022(07) of 11 August 2022 be noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.2

Governance and Transparency Committee

Moved by Deputy Mayor Jacob Madsen:

Seconded by Councillor Russell Milligan:

That Council adopt the recommendations of the Governance and Transparency Committee Report
No. 2022(07) of 11 August 2022.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Governance and Transparency Committee No. 2022(07) of 11 August 2022, as listed below, as resolutions of Council:

Governance and Transparency Committee – Item 1

Confirmation of Minutes of the Governance and Transparency Committee No. 2022(06) of 14 July 2022

That the Minutes of the Governance and Transparency Committee held on 14 July 2022 be confirmed.

Governance and Transparency Committee – item 2

Quarter 4 - Operational Plan 2021-2022 Quarterly Performance

That the report be received and the contents noted.

Governance and Transparency Committee – item 3

Quarterly Report to the Department of State Development, Infrastructure, Local Government and Planning

That the Committee endorse the draft letter and quarterly performance reports (April – June 2022) set out in Attachments 2-7.

Governance and Transparency Committee – item 4

Repeal of Rehabilitation Policy and update to Workplace Health and Safety Policy

A. That the policy titled ‘Rehabilitation Policy’, Item 43.01 adopted at Council on 21 February 2007, be repealed.

B. That the revised Workplace Health and Safety Policy as outlined in Attachment 3 be approved.

Governance and Transparency Committee – item 5

Proposed New Trustee Lease to Goodna and Districts Rugby League Football Club Inc. over 135 Brisbane Terrace, Goodna

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council as Trustee for the State of Queensland resolve that the exception at section 236(1)(c)(iii) of the Regulation applies to the disposal of leasehold interest in land at 135 Brisbane Terrace, Goodna more particularly described as Lease B in Lot 128 on SP178961, because it is for renewal of a trustee lease to the existing trustee lessee.

B. That Council renew the trustee lease (Council file reference number 5400 with Goodna and Districts Rugby League Football Club Inc. (Trustee Lessee):

(i) at a commencing annual rent of $11,250 ex GST, payable to Council, and

(ii) for a term of five (5) years, with no options for extension.

C. That pursuant to section 64(1) and 64(2) of the Land Act 1994, Ministerial approval has been dispensed with (as per Attachment 3 of this report) and the purpose of the trustee lease (being ‘the provision of a community sports club including sporting events and administration and activities associated with that purpose’) is consistent with the purpose of the trust land.

Governance and Transparency Committee – item 6

Extension to preferred supplier arrangement with Securecorp for security services

A. That Council resolve to extend the engagement of SECUREcorp (Pty Ltd) (contract #13697) for the provision of security services for a further 12 months (one year), noting that:

(i) The engagement of SECUREcorp (Pty Ltd) is by way of a Preferred Supplier Arrangement pursuant to section 233 of the Local Government Regulation 2012 (Regulation);

(ii) The engagement’s initial term 2-year term expires on 9 September 2022.

(iii) By resolving to extend the engagement for a further 12 months (one year) Council will be exercising the first extension option available under the contract and that following the expiry of this 12-month (one year) period only two 12-month (one year) extension options will remain.

B. That Council’s approximate spend will be $2,102,556 excluding GST for the period of the extension in addition to the two (2) year spend to date of $3,775,914.

C. That pursuant to section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Local Government Regulation 2012, in order to implement Council’s decision.

D. That, pursuant to section 238 of the Local Government Regulation 2012, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” in respect of the two remaining 12-month (one year) extension options available, including the power to determine whether to exercise those options.

Governance and Transparency Committee – item 7

Procurement: Nearmap Subscription

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought it would be impractical and disadvantageous to invite quotes for the provision of aerial imagery, locational services and software.

B. That Council enter into a contractual arrangement (Council file reference number 19123) with Nearmap Australia Pty Ltd, at an approximate purchase price of $27,000 excluding GST over the entire term, being a term of twelve (12) months with no options for extension.

Governance and Transparency Committee – item 8

Procurement - Solus Software Licence and Support

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical or disadvantageous to invite quotes for the provision of the Solus Software Licence and Support for the library mobile app and eKisok Wayfinders.

B. That Council enter into a contractual arrangement (Council file reference number 19128) with Sanzap Pty Ltd, at an approximate purchase price of $156,850.00 excluding GST over the entire term, being an initial term of three (3) years, with options for extension at the discretion of Council (as purchaser), of an additional two (2) X one (1) year terms.

Governance and Transparency Committee – item 9

Procurement: Australian Standards Subscription Renewal

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of Australian Standards Subscription.

B. That Council enter into a contractual arrangement (Council file reference number 19131) with SAI Global Australia Pty Ltd, at an approximate purchase price of $80,500.00 excluding GST over the entire term, being an initial term of one (1) year, with options for extension at the discretion of Council (as purchaser), of an additional two (2) X one (1) year terms.

15.3

Community, Culture, Arts and Sport Committee

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That Council adopt the recommendations of the Community, Culture, Arts and Sport Committee Report No. 2022(07) of 11 August 2022.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Community, Culture, Arts and Sport Committee No. 2022(07) of 11 August 2022, as listed below, as resolutions of Council:

Community, Culture, Arts and Sport Committee – item 1

Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2022(06) of 14 July 2022

That the Minutes of the Community, Culture, Arts and Sport Committee held on 14 July 2022 be confirmed.

Community, Culture, Arts and Sport Committee – item 2

2023 Ipswich Show Holiday

That Council accept the recommendation of the Ipswich Show Society and make an application to the Office of Industrial Relations for the Ipswich Show Public Holiday as follows:

Day and Night: Friday 19 May 2023

Name of Event: Ipswich Annual Show

Community Endorsement: Ipswich Show Society correspondence dated 27 June 2022

Community, Culture, Arts and Sport Committee – item 3

Customer Experience Program of Work - 30 June 2022

That the 30 June 2022 quarterly report concerning Council’s Customer Experience Program of work be received and the contents noted.

15.4

Economic and Industry Development Committee

Moved by Councillor Nicole Jonic:

Seconded by Councillor Andrew Fechner:

That Council adopt the recommendations of the Economic and Industry Development Committee Report No. 2022(07) of 11 August 2022.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Economic and Industry Development Committee No. 2022(07) of 11 August 2022, as listed below, as resolutions of Council:

Economic and Industry Development Committee – item 1

Confirmation of Minutes of the Economic and Industry Development Committee No. 2022(06) of 14 July 2022

That the Minutes of the Economic and Industry Development Committee held on 14 July 2022 be confirmed.

15.5

Environment and Sustainability Committee

Moved by Councillor Russell Milligan:

Seconded by Councillor Kate Kunzelmann:

That Council adopt the recommendations of the Environment and Sustainability Committee Report
No. 2022(07) of 11 August 2022 with the exception of Item 2.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Environment and Sustainability Committee No. 2022(07) of 11 August 2022, with the exception of Item 2, as listed below, as resolutions of Council:

Environment and Sustainability Committee – item 1

Confirmation of Minutes of the Environment and Sustainability Committee No. 2022(06) of 14 July 2022

That the Minutes of the Environment and Sustainability Committee held on 14 July 2022 be confirmed.

Environment and Sustainability Committee – item 2

Urban Greening Plan

Moved by Councillor Russell Milligan:

Seconded by Councillor Andrew Fechner:

That the Urban Greening Plan as presented in the updated Attachment 1 be adopted as a key deliverable for iFuture 2021-2026 under the Theme: Natural and Sustainable.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Attachments

1. Updated draft Urban Greening Plan

Environment and Sustainability Committee – item 3

Results of 2021-2022 Platypus Monitoring Program

A. That Council investigate and support programs for reducing sediment-laden runoff entering our natural waterways and adversely impacting platypus habitat.

B. That Council continue to deliver the on-going annual platypus monitoring program, as well as waterway health projects to improve water quality and habitat condition to protect the city’s remaining few platypus populations.

Environment and Sustainability Committee – item 4

Resolution to close public land - 2022-2023 Fire season fuel reduction program

That Council resolve to exercise the power under section 10(1) of Local Law 7 to close public access to areas of Council’s Natural Area Estates to enable a planned schedule of hazard reduction burns occurring between 26 August 2022 and 30June 2023 within three (3) Council conservation estates, being White Rock - Spring Mountain Conservation Estate, Flinders – Goolman Conservation Estate, and Mount Grandchester Conservation Estate plus one (1) reserve being Hillview Drive Reserve.

Environment and Sustainability Committee – item 5

Proposal for renewing Resilient Rivers Bremer River Catchment Officer hosted as a Partnership between Scenic Rim and Ipswich City Council

A. That Ipswich City Council provide financial support of $30,000 for the continuation of the Bremer River Catchment Management Officer role in partnership with Scenic Rim Regional Council.

B. That Council renew the partnership agreement with Scenic Rim Regional Council and South East Queensland Council of Mayors (CoMSEQ), outlining the terms and desired outcomes of the funding arrangement.

At 9.43 am Deputy Mayor Jacob Madsen and Councillor Andrew Fechner left the meeting room due to a previously declared interest in Item 15.6.

15.6

Ipswich Central Redevelopment Committee

Moved by Councillor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

That Council adopt the recommendations of the Ipswich Central Redevelopment Committee Report No. 2022(07) of 11 August 2022.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Deputy Mayor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

This block motion adopts all items (1 to 3) of the Ipswich Central Redevelopment Committee No. 2022(07) of 11 August 2022, as listed below, as resolutions of Council:

Ipswich Central Redevelopment Committee – item 1

Confirmation of Minutes of the Ipswich Central Redevelopment Committee No. 2022(06) of 14 July 2022

That the Minutes of the Ipswich Central Redevelopment Committee held on 14 July 2022 be confirmed.

Ipswich Central Redevelopment Committee – item 2

Nicholas Street Precinct - Retail Sub-Project Steering Committee July 2022

That the July 2022 Retail Sub-Project Steering Committee Report be received and the contents noted.

Ipswich Central Redevelopment Committee – item 3

Nicholas Street Precinct - communications, engagement and events report July 2022

That the Nicholas Street Precinct Communications, Engagement and Events Monthly Report be received and the contents noted.

Items 4 – 6 of the Ipswich Central Redevelopment Committee of 11 August 2022 were resolved at the Special Council Meeting held on 11 August 2022.

Ipswich Central Redevelopment Committee – item 4

Nicholas Street Precinct - Investment Strategy

A. That Council endorse the investment strategy to proceed with the development of the Venue Building and Commonwealth Hotel.

B. That the investment strategy as detailed in this report as it relates to the development of the Venue Building and the Commonwealth Hotel be funded through a future Council budget amendment.

C. That a reporting requirement be established whereby notification is given to the Ipswich Central Redevelopment Committee in the form of, but not limited to, a report detailing the incentive budgets for retail tenancies and updated for any movements or changes as negotiations progress.

D. That officers provide the details of any changes to incentive budgets and leasing provisions to the council in the form of a briefing note as soon as practical.

Ipswich Central Redevelopment Committee – item 5

Procurement - Venue Cinema Tenancy

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender number 16041 for the disposal of interest in land at
163 Brisbane Street, Ipswich QLD 4305 more particularly described as part of Lot 1 and Plan RP209886 (Cinema Tenancy), to the proposed Lessee, for the permitted use of a Cinema.

B. That Council enter into an Agreement for Lease and associated documents of the Agreement for Lease with the proposed lessee for the Cinema Tenancy under the commercial terms detailed in the confidential attachments to this report.

C. That conditional upon Council satisfactorily executing the Agreement for Lease with the proposed Lessee, Council will enter into a Lease for the Cinema Tenancy with the proposed Lessee as detailed in the confidential attachments to this report.

D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decisions at Recommendations A, B and C.

E. That Council be kept informed as to the progress and outcome of the execution and publication of details.

Ipswich Central Redevelopment Committee – item 6

Procurement: Tender Consideration Plan to vary contract 13254 Ipswich Central Civic Project

A. That pursuant to Section 230(1)(a) of the Local Government Regulation 2012 (Regulation), Council resolve to prepare Tender Consideration Plan to vary contractual arrangement 13254 Ipswich Central Civic Project – Design & Construction of Administration Building, Civic Precinct, Library and Carpark Upgrade with J. Hutchinson Pty Ltd.

B. That pursuant to Section 230(1)(b) of the Local Government Regulation 2012 (Regulation), Council resolve to adopt Tender Consideration Plan that has been prepared to vary contractual arrangement 13254 Ipswich Central Civic Project – Design & Construction of Administration Building, Civic Precinct, Library and Carpark Upgrade with J. Hutchinson Pty Ltd.

C. That in accordance with the Tender Consideration Plan, Council contractual arrangement 13254 Ipswich Central Civic Project – Design & Construction of Administration Building, Civic Precinct, Library and Carpark Upgrade with J. Hutchinson Pty Ltd for an approximate purchase price of $36,544,959 excluding GST, aggregated as follows:

(a) Venue – $28,413,314

(b) Commonwealth Hotel – $8,031,645

D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

E. That the Contract number 13245 stated in the heading, Recommendations A, B and C and throughout the report and attachments be changed to 13254.

At 9.49 am Deputy Mayor Jacob Madsen and Councillor Andrew Fechner returned to the meeting room.

16. Officers’ Reports

16.1

CEO Organisational Performance Report for July 2022

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That the Chief Executive Officer Organisational Performance Report for July 2022 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Adjourn Meeting

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That the meeting be adjourned at 9.57 am to reconvene at 10.30 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

The meeting reconvened at 10.30 am.

Councillor Sheila Ireland was not in virtual attendance when the meeting reconvened.

Mayor Teresa Harding proposed that all three (3) recommendations of Item 16.2 be moved separately.

16.2

Brighton Homes Arena, Springfield Central Stadium Project Funding

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

A. That Council commit to funding a total of $437,845 as its 50% contribution to the signals required to be constructed on Eden Station Drive in line with the Deed of Variation dated 22 January 2021.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Moved by Councillor Nicole Jonic:

Seconded by Councillor Paul Tully:

B. That Council consider the request received from the Brisbane Lions Football Club to pay their 50% contribution to the signals and then allow the Brisbane Lions Football Club to repay this amount to Council over a ten-year period.

VARIATION

Councillor Jacob Madsen proposed a variation to the motion:

That the words ‘subject to an appropriate approval from the Queensland Treasurer’ be included as follows:

B. That Council consider the request received from the Brisbane Lions Football Club to pay their 50% contribution to the signals and, subject to an appropriate approval from the Queensland Treasurer, then allow the Brisbane Lions Football Club to repay this amount to Council over a ten-year period.

The mover and seconder of the original motion agreed to the proposed variation.

FURTHER VARIATION

Councillor Paul Tully proposed a further variation to the motion:

That the words ‘subject to an appropriate approval from the Queensland Treasurer’ be placed at the beginning of the motion:

The seconder of the original motion agreed to the proposed further variation.

FURTHER VARIATION

Mayor Teresa Harding proposed a further variation to the motion:

That the words ‘subject to Council approval’ be added to the end of the motion.

The mover and seconder of the original motion agreed to the proposed variation.

Moved by Councillor Paul Tully:

Seconded by Councillor Nicole Jonic:

B. That subject to an appropriate approval from the Queensland Treasurer, Council consider the request received from the Brisbane Lions Football Club to pay their 50% contribution to the signals and, then allow the Brisbane Lions Football Club to repay this amount to Council over a ten-year period, subject to Council approval.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Moved by Councillor Paul Tully:

Seconded by Councillor Nicole Jonic:

C. That Council consider the additional funding request for $3 million to the Brisbane Lions Football Club to meet additional costs necessary to implement and operationalise the Brighton Homes Arena within the Springfield Central Stadium.

VARIATION

Councillor Paul Tully proposed a variation to the motion:

That the words ‘subject to Council approval’ be added to the end of the motion:

The seconder of the original motion agreed to the proposed variation.

Moved by Councillor Paul Tully:

Seconded by Councillor Nicole Jonic:

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Harding

Tully Fechner

Doyle

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16.3

Provisional Project Approval

Recommendation

That Council approve the Provisional Project listed in this report to proceed to design and construction in accordance with the Capital Investment in Provisional Projects Policy.

Mayor Teresa Harding proposed that a description and location of the project be included in the motion as well as the words ‘in consultation with the Division 2 Councillors’.

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That Council approve the Provisional Project for installation of an information plaque for Goodna’s historic Jacaranda Trees at Brisbane Terrace, near the corner of Layard Street, Goodna at a cost of $2,500, in consultation with the Division 2 Councillors, to proceed to design and construction in accordance with the Capital Investment in Provisional Projects Policy.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Attachments

1. Image of location of provisional project

2. Second image of location of provisional project

16.4

Monthly Financial Performance Report - July 2022

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That the report on Council’s financial performance for the period ending 31 July 2022, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16.5

Nicholas Street Precinct - proposed fees and charges for the community and commercial use of Tulmur Place

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That Council adopt the proposed charges for community and commercial hire of Tulmur Place within the Nicholas Street Precinct, as detailed in Attachment 1.

VARIATION

Councillor Paul Tully proposed the following variations to the motion:

A. That at the end of the formal recommendation the words ‘with effect from 1 October 2022’ be added.

B. That in the first sentence of the first paragraph of the attachment, the word ‘from’ be changed to ‘prior to’.

C. That on page 1 of the attachment, under the section titled Discounted Community Use fees are applicable in the following instances, the words ‘or community organisation’ be added to the end of the sentence of the second dot point.

The mover and seconder of the original motion agreed to the proposed variations.

FURTHER VARIATION

Councillor Tully proposed a further variation to Recommendation B:

B. That the words ‘for a period of up to 3 months’ be added to the end of the first sentence in the first paragraph.

The mover and seconder of the original motion agreed to the proposed further variation.

FURTHER VARIATION

Councillor Russell Milligan proposed a further variation to Recommendation B by removing the previous variation wording for Recommendation B and removing the following words from the end of the original sentence ‘from the date of first commencing use’.

B. Permits to undertake activities within a pedestrian mall under Local Law 3 section 6 may be issued for up to 3 months.

The mover and seconder agreed to the proposed variation.

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A. That Council adopt the proposed charges for community and commercial hire of Tulmur Place within the Nicholas Street Precinct, as detailed in Attachment 1, with effect from 1 October, 2022.

B. That the first sentence of the first paragraph on page one of the attachment be amended to:
Permits to undertake activities within a pedestrian mall under Local Law 3 section 6 may be issued for up to 3 months.

C. That on page 1 of the attachment – under the section titled - Discounted community use fees are applicable in the following instances, the words ‘or community organisation’ be added to the end of the sentence of the second dot point.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Attachments

1. Tracked version with amendments to Attachment 1

2. Updated version of Attachment 1 - clean copy

17. PresentATions and Deputations

Deputy Mayor Jacob Madsen provided an update on the commemoration of the 50^th Anniversary of the Box Flat Mining disaster.

Councillor Madsen passed on his appreciation to council officers involved in the event including a framed certificate of appreciation.

18. Notices of Motion	Nil
19. Questions on Notice	Nil

MEETING CLOSED

The meeting closed at 11.46 am

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

Council

Meeting Agenda

29 September

2022

Unconfirmed Minutes of Council Special Meeting

6 September 2022

Held in the Council Chambers, Administration Building

1 Nicholas Street, Ipswich

The meeting commenced at 3.00 pm

ATTENDANCE AT COMMENCEMENT

Mayor Teresa Harding (Chairperson); Deputy Mayor Jacob Madsen (via audio-link), Councillors Sheila Ireland (via audio-link), Paul Tully, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Nicole Jonic (via audio-link)

Meeting Attendance via Audio-Link

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That in accordance with section 254K of the Local Government Regulation 2012 and 8.6.2 of Council’s Meeting Procedures Policy (Attendance at committee meetings), Councillors Sheila Ireland, Jacob Madsen and Nicole Jonic be permitted to participate in the meeting via audio-link.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY	Councillor Kate Kunzelmann
OPENING PRAYER	Councillor Paul Tully
APOLOGIES AND LEAVE OF ABSENCE	Nil

5. Declarations of Interest in matters on the agenda

In accordance with section 150EQ of the Local Government Act 2009, Councillor Nicole Jonic informed the meeting that she has a declarable conflict of interest in Item 6.1 titled Development Application – 6610/2022/MCU – Recommendation – Parmac Property Investments Pty Ltd – Fast Food Premises (KFC) at Goodna.

The nature of the interest is that Councillor Jonic, along with other members of her family, hold property in Goodna and have been approached by the applicant, Parmac Property Investments Pty Ltd, in the past relating to these holdings.

Councillor Nicole Jonic advised that she will voluntarily leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

6. Officer’s Report

At 3.04 pm Councillor Nicole Jonic left the meeting room.

6.1

DEVELOPMENT APPLICATION - 6610/2022/MCU - RECOMMENDATION - PARMAC PROPERTY INVESTMENTS PTY LTD - FAST FOOD PREMISES (KFC) AT GOODNA

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That Council resolve to approve development application no. 6610/2022/MCU being a Material Change of Use – Business Use (Fast Food Premises), subject to conditions as contained in Attachment 1 of this report.

FORESHADOWED MOTION

Councillor Paul Tully foreshadowed that he would move an alternate motion in the event that Mayor Harding’s motion was lost.

A. That application number 6610/2022 MCU in relation to the property situated at 16 Queen Street Goodna, received on 8 July 2022 from Parmac Property Investments Pty Ltd for a Material Change of Use – Business Use (Fast Food Premises), be refused for the following reasons:

1. History of Goodna

Goodna was first recorded as a name by Surveyor James Warner in the 1840s and was officially established in 1856 when it was still part of New South Wales and still retains some of its unique local character, 24km west of the Brisbane CBD and 16km to the east of the Ipswich CBD. Refusal of this development is the only way this dwelling and its environs can be protected in situ for future generations.

2. History of the site

The property at 16 Queen Street Goodna was identified in the Ipswich City Council 1992 Heritage Study by the University of Queensland as of key heritage significance in the suburb.

The importance of the property included the age of the dwelling – c.1906 – combined with its historical social significance within the local area.

The dwelling at 16 Queen Street Goodna was home, for some four decades until the 1940s, for the well-known Queensland family of John and Mary Carroll. John and Mary had opened and taught at a day school at Redbank Plains from 1874 to 1909. They had seven sons and two daughters including their second son Edward John Carroll who formed the famous national cinematic chain of Birch Carroll & Coyle with E.J. Carroll, introducing “talkie” movies to Ipswich, Toowoomba and other parts of Queensland and Australia.

The Carroll family home at this location was a major social hub in southeast Queensland during the early decades of the 20^th century with entertainers from the United Kingdom and the United States in attendance over the years.

One such entertainer was renowned Scottish singer Sir Harry Lauder who attended the Carroll family home in July 1925 which was reported in The Brisbane Courier of 27 July 1925.

3. Official recognition of the site

The importance of the building and location is officially recognised:

(a) In the Ipswich Planning Scheme as a pre-1946 dwelling recognised in the scheme as Schedule 3 listing;

(b) By virtue of the heritage plaque proposed by the Ipswich City Council Planning and Development Department and erected by the Council in 2012, with the consent of the then owner, just inside the front boundary of the property which reads:

“This was one the home of Mary Carroll who purchased the land in 1906. Mary and her husband John Carroll were well known and respected within the community. They opened and taught at a day school at Redbank Plains from 1874 to 1909 where Mary was assistant head teacher and John was the heat teacher.

Mary and John had 9 children, seven sons and two daughters. Edward John Carroll and Daniel Joseph Carroll were theatrical and cinema managers and they screened silent films in Ipswich and Brisbane in the early 20^th century. Edward Joined with G.H. Birch to form Messrs Birch and Carroll which later became Birch, Carroll and Coyle. It was this house that Mrs Carroll entertained guests of her sons who come from overseas. Harry Lauder, the Scottish coal miner with a ‘glorious voice’ was one such guest.

An initiative of Ipswich City Council

(marker number 101”;

(c) by the widespread recognition of the historical importance of the property by the Ipswich City Council and the community with its inclusion int the Council publication “Goodna Then and Now” in 2003 which identifies the property at 16 Queen Street Goodna relating to its age, history and social importance.

4. Proposed development of the site

The proposed removal of the dwelling to make way for a gaudy Kentucky Fried Chicken store operating 24 hours a day, 7 days a week would make a mockery of the Ipswich Planning Scheme by placing undue emphasis on the zoning of the property (Major Centres Zone) compared with its major historical significance, when both can be simultaneously recognised and addressed with the retention of the existing dwelling.

Moving the home to Rosewood some 35km away is not an adequate alternative nor an appropriate recognition of the historical and existing development of this site within the broader Goodna area during the past 166 years.

There is strong community opposition to the development – despite the fact this it is code assessable and not advertised – in the printed and online newspapers in the local area, when the current application became known to the community, including for example in Ipswich News Today on 21 July 2022:

“Locals reject heritage house move bid

Goodna residents say they don’t need another KFC – especially one that would come at the expense of a historic home.

Timothy Carmichael, who lives two houses down from the property, wrote on social media the house was “one of the most beautiful homes in the street”.

Simon Ingram wrote it was “ridiculous, damaging to our heritage and completely unnecessary.”

Another resident, Andrew Mirfin, said it make a joke of protecting heritage listed houses.

“To me that includes the site it was originally built on. By moving the house it has no heritage significance anymore.”

The underlying planning zoning (Major Centres Zone) does not preclude the adaptive reuse of the building for a wide variety of commercial and/or community uses which would provide proper recognition of the important heritage value of the property in situ, enabling both the heritage value and the zoning of the property to be equally recognised, without sterilising appropriate use of the site for commercial or community purposes.

The dwelling is the only remaining property of its era from the early 1900s in Queen Street Goodna (the main street) from the Ipswich Motorway, south to Alice Street Goodna – a distance of almost 600 metres – creating the last opportunity for this only surviving dwelling of its vintage and social significance and the associated site to continue to be recognised and protected as part of the rich heritage of Goodna. Having a plaque installed and/or other online recognition of the site, if the building were to be removed and a fast-food premises established, would be a travesty of proper recognition of local history for the people of Goodna and the City of Ipswich.

5. Traffic and Amenity

At 16 Queen Street Goodna, the external carriageway is a relatively narrow 2-lane road with a narrow verge on each side. This does not permit a road widening to allow for a deceleration lane or left turn lane into or out of the property heading south from the Ipswich Motorway or a separate turning lane into the property heading north, coming from the direction of Redbank Plains.

Queen Street Goodna is one of the busiest suburban roads in the City of Ipswich (excluding main roads) with a traffic count of 18,181 vehicle movements a day, according to the latest official traffic survey by Ipswich City Council in 2021.

Notwithstanding the Applicant’s traffic proposal, the operation of KFC’s Redbank and Redbank Plains stores located within major shopping centres demonstrates an excessive amount of vehicular traffic causing traffic bank-ups on internal roads and interfering with cars attempting to enter and/or leave both sites. The proposed store at Goodna, fronting Queen Street would bring identical problems onto the main street and would be certain to create traffic chaos in Queen Street given the way in which the other local KFC stores operate in practice many hours each day.

Once the queuing facility within the proposed KFC site is full, traffic on Queen Street would come to a complete standstill as there is no passing lane in either direction and no physical way to provide one. If northbound traffic were to be banned from entering the site, vehicles would have to travel north to the existing heavily congested Goodna Roundabout at the corner of Queen and Church Streets, with 6 separate traffic legs associated with that roundabout. This would put additional strain on the roundabout exacerbating existing safety issues in relation to the roundabout as well as the nearby pedestrian crossing/school crossing at 9 Queen Street Goodna which services St Francis Zavier Catholic School at Church Street Goodna.

B. That the foregoing reasons constitute Council’s reasons for its decision pursuant to section 254H of the Local Government Regulation 2012.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Madsen

Fechner Ireland

Kunzelmann Tully

Milligan Doyle (Abstain)

All Councillors except Councillor Nicole Jonic were present when the vote was taken.

The Mayor used her casting vote for the original motion and the original motion was carried.

MEETING CLOSED

The meeting closed at 4.04 pm.

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

15 September 2022

Growth Infrastructure and Waste Committee NO. 2022(08)]

Growth Infrastructure and Waste Committee NO. 2022(08)

15 September 2022

REPORT

COUNCILLORS’ ATTENDANCE: Mayor Teresa Harding (Chairperson); Councillors Paul Tully (Deputy Chairperson), Sheila Ireland (via audio-link), Deputy Mayor Jacob Madsen, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Nicole Jonic

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Planning and Regulatory Services (Peter Tabulo), Manager, City Design (Brett Davey), Manager, Asset Services (Brett McGrath), Manager, Development Planning (Anthony Bowles), General Manager Infrastructure and Environment (Sean Madigan), General Manager Corporate Services (Matt Smith), General Manager Community, Cultural and Economic Development (Ben Pole), Manager, Community and Cultural Services (Don Stewart), Manager, Marketing and Promotions (Carly Gregory), Chief Information Officer (Sylvia Swalling), Manager, Economic and Community Development (Cat Matson), Chief Financial Officer (Jeff Keech), Manager Infrastructure Strategy (Tony Dileo), Senior Digital Media and Content Manager (Jodie Richter) Senior Policy and Communications Officer (David Shaw), Chief of Staff, Office of the Mayor (Melissa Fitzgerald), Manager Capital Program Delivery (Graeme Martin), Procurement Manager (Richard White), Theatre Technician (Trent Gray)

Mayor Teresa Harding made an opening statement in relation to the passing of Her Majesty, Queen Elizabeth II.

Meeting attendance via audio-link

Councillor Sheila Ireland requested attendance at the Growth, Infrastructure and Waste Committee of 15 September 2022 via audio-link. This request was approved by Council at its meeting on 28 July 2022.

WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY

Mayor Teresa Harding (Chairperson) delivered the Acknowledgement of Country.

STATEMENT ON BEHALF OF IPSWICH CITY COUNCIL ON THE PASSING OF

HER MAJESTY, QUEEN ELIZABETH II

Mayor Teresa Harding (Chairperson) made the following statement:

On behalf of Ipswich City Council and the residents of Ipswich, I wish to acknowledge the passing of Her Majesty, Queen Elizabeth II.

This loss has been felt deeply across our community.

In this period of mourning and reflection, we remember Her Majesty’s long life of devoted and dedicated service to the peoples of the Commonwealth.

I ask Councillors to join me in observing a moment of silence as a mark of respect to Her Majesty.

May she rest in peace.

The Mayor and Councillors paused for a moments silence.

Deputy Mayor Jacob Madsen arrived at the meeting at 9.04 am.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

In accordance with section 150EQ of the Local Government Act 2009, Councillor Sheila Ireland informed the meeting that she has a declarable conflict of interest in Item 3 titled Development Application - 2295/2020/VA - Variation Application seeking preliminary approval to vary the Planning Scheme from Rural Constrained - Ripley Valley Zone and Future Urban Zone, at Siddans Road Deebing Heights.

The nature of the interest is that Councillor Ireland went to school with a sister of one of the landowners who live on Siddans Road, Deebing Heights.

Councillor Sheila Ireland invited the other councillors to determine if she can continue to participate in the decision process.

It was moved by Councillor Paul Tully and seconded by Deputy Mayor Jacob Madsen that Councillor Sheila Ireland does not have a conflict of interest in the matter

because there is a remote connection and a reasonable person would trust that the final decision is made in the public interest.

The eligible councillors present at the meeting decided that Councillor Sheila Ireland may participate in the meeting in relation to the matter, but not take part in the vote on the matter.

BUSINESS OUTSTANDING

Matters laid on the table at the Growth Infrastructure and Waste Committee of 11 August 2022:

• Response to Petition - Leash Free Dog Area, Camira Recreation Park

· Redbank Plains Library Additional Community Meeting Space - Response to Notice of Motion

Matter to be lifted from the table – RESPONSE TO PETITION – LEASH FREE DOG AREA, CAMIRA RECREATION PARK

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That Item 1 titled Response to Petition – Leash Free Dog Area, Camira Recreation Park be lifted from the table.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

Deferral of Consideration of Item 1 - Response to Petition - Leash Free Dog Area, Camira Recreation Park

DECISION

Moved by Councillor Paul Tully:

Seconded by Mayor Teresa Harding:

That Item 1 be deferred for consideration after Item 11.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Item - 1. Response to Petition - Leash Free Dog Area, Camira Recreation Park – was moved to be dealt with after Item 11.

Matter to be lifted from the table

DECISION

Moved by Deputy Mayor Jacob Madsen:

Seconded by Mayor Teresa Harding:

That Item 2 titled Redbank Plains Library Additional Community Meetings Space – Response to Notice of Motion be lifted from the table.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

2. Redbank Plains Library Additional Community Meeting Space - Response to Notice of Motion

This is a report providing a response to a Notice of Motion moved by Deputy Mayor Jacob Madsen at the Council Meeting of 19 May 2022:

That a design be prepared and costed for conversion of the former Mobile Library Garaged at Redbank Plains Library with said design to focus on delivery of:

a) Community Meeting space with afterhours access

b) External landscaping to allow appropriate pathways to afterhours access and use by community on special occasions

Recommendation

That the report, Redbank Plains Library Additional Community Meeting Space – Response to Notice of Motion, be received and the contents noted.

Deputy Mayor Jacob Madsen proposed the following additional recommendations:

B. That the Redbank Plains Library Additional Community Meeting Space matter be referred to the budget workshops for the 2023-2024 budget build.

C. That council officers liaise with apprenticeship providers to see if Ipswich City Council can partner with them to deliver the work.

Councillor Nicole Jonic arrived at the meeting at 9.11 am.

DECISION

Moved by Deputy Mayor Jacob Madsen:

Seconded by Mayor Teresa Harding:

A. That the report, Redbank Plains Library Additional Community Meeting Space – Response to Notice of Motion, be received and the contents noted.

B. That the Redbank Plains Library Additional Community Meeting Space matter be referred to the budget workshops for the 2023-2024 budget build.

C. That council officers liaise with apprenticeship providers to see if Ipswich City Council can partner with them to deliver the work.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Confirmation of Minutes

3. Confirmation of Minutes of the Growth Infrastructure and Waste Committee No. 2022(07) of 11 August 2022

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the Minutes of the Meeting held on 11 August 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Officers’ Reports

4. Development Application - 2295/2020/VA - Variation Application seeking preliminary approval to vary the Planning Scheme from Rural Constrained - Ripley Valley Zone and Future Urban Zone, at Siddans Road Deebing Heights

This is a report concerning a development application (Variation Application) seeking a Preliminary Approval that includes a Variation Approval to vary the Planning Scheme from Rural Constrained-Ripley Valley Zone and Future Urban Zone to Sub-Urban (T3) Zone, over land located at 146 and 184 Siddans Road, Deebing Heights.

The application requires determination by Council owing to a request that was made by the applicant (through a registered lobbyist). More specifically, the applicant wrote to Council’s Chief Executive Officer (CEO) and requested that a determination be made that the scale, scope, nature and sensitivity of the application warrants a Council decision. Upon considering the applicant’s request, the CEO and General Manager - Planning and Regulatory Services agreed that the nature of the application warrants a Council decision in line with
section 9 of the Ipswich City Council Framework for Development Applications and Related Activities Policy.

The proposed development has been assessed having regard to the applicable assessment benchmarks, matters prescribed by regulation and other relevant matters pursuant to s.45(5) of the Planning Act.

The proposed Variation Application seeking a Preliminary Approval that includes a Variation Approval to vary the Planning Scheme cannot be supported in accordance with section 5 and section 60 of the Planning Act 2016, as the proposal does not advance the purpose of the Planning Act 2016 and conflicts with the assessment benchmarks, matters prescribed by regulation and other relevant matters.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That Council refuse Development Application No. 2295/2020/CA, being a Variation Application - Preliminary Approval that includes a Variation Approval to vary the Planning Scheme from Rural Constrained-Ripley Valley Zone and Future Urban Zone to Sub-Urban (T3) Zone, for the reasons as contained in Attachment 2 of this report.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

Councillor Sheila Ireland did not take part in the vote on this matter due to a previously declared interest.

The motion was put and carried.

5. Development Application Recommendation - Temporary Accommodation (Camping Ground and Caravan Park) at One Mile

This is a report concerning an application seeking approval for a Material Change of Use – Temporary Accommodation (Camping Ground and Caravan Park –
46 sites) at 84 Chubb Street, One Mile.

The subject application requires review and determination by the Growth, Infrastructure and Waste Committee in accordance with the Framework for Development Applications and Related Activities Policy as more than 20 properly made submissions objecting to the proposed development were received.

The proposed development has been assessed with regard to the applicable assessment benchmarks and it was determined that it cannot be supported in accordance with section 5 and section 60 of the Planning Act 2016, as the proposal does not advance the purpose of the Planning Act, conflicts with the applicable codes of the Ipswich Planning Scheme and the other relevant matters applicable to the application.

DECISION

Moved by Councillor Marnie Doyle:

Seconded by Councillor Andrew Fechner:

That Council refuse Development Application No. 19904/2021/MCU for the reasons as contained in Attachment 2 of this report.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

6. Regionally Significant Project Proposal - Ipswich Bus Network Expansion

This is a report concerning the Ipswich Bus Network Expansion Project and the opportunity to declare this as a project of regional significance.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

A. That Council accept the Ipswich Bus Network Expansion project as regionally significant.

B. That the Ipswich Bus Network Expansion project be taken to the next Advocacy Steering Group meeting for consideration of the appropriate advocacy effort.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

7. Adoption of the three year new kerb and channel capital program

This is a report concerning the three-year new kerb and channel capital program.

Council officers have applied the statistical methodology in combination with input from the community via the Divisional Councillors to finalise the three-year kerb and channel program.

The recommended program provides a better outcome for the community and is deliverable within the adopted three-year capital program and budget.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That Council adopt the three-year program for new Kerb and Channel as specified in the attachment to this report.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

8. Alternative Road Surfacing Options

This is a report concerning industry information requested from the Queensland Branch of the Australian Flexible Pavements Association (AfPA) of the residential road resurfacing treatments available. The report is developed in continuance of the Notice of Motion – Spray Seal Maintenance Treatments Report.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the report on alternative road surfacing options be received and the contents noted.

Councillor Andrew Fechner proposed the following additional recommendation:

B. That this matter be referred for discussion as part of the 2023-2024 budget workshops.

The mover and seconder of the original motion agreed to the proposed additional recommendation.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

A. That the report on alternative road surfacing options be received and the contents noted.

B. That this matter be referred for discussion as part of the 2023-2024 budget workshops.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Adjourn Meeting

DECISION

Moved by Mayor Teresa Harding:

That the meeting be adjourned at 10.01 am to reconvene at 10.30 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Fechner

Tully

Ireland

Madsen

Doyle

Kunzelmann

Milligan

Jonic

The motion was put and carried.

The meeting reconvened at 10.30 am.

9. Infrastructure and Environment Department Capital Delivery Report July 2022

This is a report concerning the performance of the capital delivery by the Infrastructure and Environment Department for the month of July 2022.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

10. Planning and Environment Court Action Status Report

This is a report concerning a status update with respect to current court actions associated with development planning applications.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

11. Exercise Of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 26 July 2022 to 26 August 2022

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

1. Response to Petition - Leash Free Dog Area, Camira Recreation Park

This is a report concerning a petition received from the local community requesting alterations to the existing leash free dog area located at Camira Recreation Park, Camira.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Nicole Jonic:

A. That the leash free dog area within the Camira Recreation Park remain in its current configuration without further expansion.

B. That further planning be undertaken for the Camira Recreation Park, including community engagement, to seek the sentiment of sport and recreation needs of the community.

C. That the chief petitioner be advised of the outcome of this report.

Councillor Nicole Jonic moved the following variation to Recommendation A:

A. That the leash free dog area within the Camira Recreation Park’s current configuration is temporarily altered in line with the proposal outlined in option 1 (separate the existing LFDA) in the report attached to this item for the safety of all small dogs.

The mover of the original motion agreed to the variation.

Councillor Paul Tully moved the following variation to Recommendation B:

B. That further planning be undertaken for the Camira Area, including community engagement, to seek the sentiment of sport and recreation needs of the community.

The mover and seconder of the original motion agreed to the proposed variation.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Nicole Jonic:

A. That the leash free dog area within the Camira Recreation Park's current configuration is temporarily altered in line with the proposal outlined in option 1 (separate the existing LFDA) in report attached to this item for the safety of all small dogs.

B. That further planning be undertaken for the Camira Area, including community engagement, to seek the sentiment of sport and recreation needs of the community.

C. That the chief petitioner be advised of the outcome of this report.

Councillor Nicole Jonic proposed that an additional Recommendation D be included to reference Attachment 1 of the supporting information for this matter.

D. That Attachment 1 of the supporting information report be referenced as part of this report.

The mover agreed to the proposed additional recommendation.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Nicole Jonic:

B. That further planning be undertaken for the Camira Area, including community engagement, to seek the sentiment of sport and recreation needs of the community.

C. That the chief petitioner be advised of the outcome of this report.

D. That Attachment 1 of the supporting information report be referenced as part of this report.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Attachments

1. Leash Free Dog Area updated proposal maps

NOTICES OF MOTION

Councillor Marnie Doyle gave notice of her intention to propose the following notice of motion at the Council Ordinary Meeting on 29 September 2022:

The Notice of Motion relates to an updated heritage study to assist and inform the new planning scheme noting Ipswich City Council has submitted a first draft of the new planning scheme to the State for consideration and review.

The Notice of Motion will request an information report from council officers giving consideration to and advice on the type of heritage study that needs to be undertaken to inform the new planning scheme noting the previous heritage study that was used to inform the current planning scheme took place in the 90s.

The following question will be included:

“Why wasn’t Carroll House afforded greater protection under the existing planning scheme at any point over the last 20 years plus using mechanisms such as a Temporary Local Planning Instrument, Planning Scheme amendment or a Queensland Heritage Council application for the property to be entered into the state register?”.

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.00 am.

The meeting closed at 10.47 am.

15 September 2022

Governance and Transparency Committee NO. 2022(08)]

Governance and Transparency Committee NO. 2022(08)

15 September 2022

REPORT

COUNCILLORS’ ATTENDANCE: Deputy Mayor Jacob Madsen (Chairperson); Councillors Russell Milligan (Deputy Chairperson), Mayor Teresa Harding, Marnie Doyle, Kate Kunzelmann and Nicole Jonic

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Corporate Services (Matt Smith), General Manager Infrastructure and Environment (Sean Madigan), General Manager, Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Peter Tabulo), Procurement Manager (Richard White), Senior Digital Media and Content Officer (Jodie Richter), Chief Information Officer (Sylvia Swalling), Manager, Marketing and Promotions (Carly Gregory), Community Development Manager (Melissa Dower), Chief Financial Officer (Jeff Keech), Acting Property Services Manager (Alicia Rieck), Senior Property Officer (Tenure)(Bianca Gaudry), Property Support Officer (Michelle McNamara), Manager Community and Cultural Services (Don Stewart), Chief of Staff, Office of the Mayor (Melissa Fitzgerald), Senior Policy and Communications Officer (David Shaw), and Theatre Technician (Trent Gray)

WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY

Deputy Mayor Jacob Madsen delivered the Acknowledgement of Country.

STATEMENT ON BEHALF OF IPSWICH CITY COUNCIL ON THE PASSING OF

HER MAJESTY, QUEEN ELIZABETH II

Councillor Russell Milligan made the following statement:

On behalf of Ipswich City Council and the residents of Ipswich, I wish to acknowledge the passing of Her Majesty, Queen Elizabeth the Second.

This loss has been felt deeply across our community.

In this period of mourning and reflection, we remember Her Majesty’s long life of devoted and dedicated service to the peoples of the Commonwealth.

May she rest in peace.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

In accordance with section 150EQ of the Local Government Act 2009, Deputy Mayor Jacob Madsen informed the meeting that he has a declarable conflict of interest in Item 9 titled Procurement – Nicholas Street Precinct Carpark Upgrade.

Councillor Jacob Madsen advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

BUSINESS OUTSTANDING

Councillor Marnie Doyle arrived at the meeting at 10.59 am.

1. Revised Alcohol Consumption and Sale in Public Places Policy

This is a report seeking Council approval to repeal the existing ‘Alcohol Consumption and Sale in Public Places Policy’ and adopt the revised ‘Alcohol Consumption and Sale in Public Places Policy’, managed by Community and Cultural Services Branch within the Community, Cultural and Economic Development Department

RECOMMENDATION

Moved by Councillor Russell Milligan:

Seconded by Mayor Teresa Harding:

A. That the Policy titled, ‘Alcohol Consumption and Sale in Public Places Policy’ (current) as detailed in Attachment 1 be repealed.

B. That the updated information to the policy titled, ‘Alcohol Consumption and Sale in Public Places Policy’ be noted and the policy adopted as detailed in Attachment 3.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

Confirmation of Minutes

2. Confirmation of Minutes of the Governance and Transparency Committee No. 2022(07) of 11 August 2022

RECOMMENDATION

Moved by Councillor Russell Milligan:

Seconded by Mayor Teresa Harding:

That the Minutes of the Governance and Transparency Committee held on 11 August 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

Officers’ Reports

3. Acquisition of Land for Road Purpose for INF04368 Hunter Street Bus Relocation

This is a report concerning the acquisition of land for road purpose for the proposed upgrade and relocation of the bus shelter in front of Ipswich State High School located at 1 Hunter Street, Brassall, described as Lot 581 on SP145243.

“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Russell Milligan:

Seconded by Councillor Kate Kunzelmann:

A. That Council resolve to purchase or acquire part of land located at 1 Hunter Street, Brassall, more particularly described as part of Lot 581 on SP145243 (“the land” (Council file reference 5572), for road purpose.

B. That, in the first instance, the method of acquisition shall be as a purchase by agreement with the affected person/s pursuant to the Property Law Act 1974.

C. That should purchase by agreement fail, Council shall, as “constructing authority” pursuant to Section 5(1)(b)(i) of the Acquisition of Land Act 1967, proceed to acquire the subject land.

D. That Council be kept informed as to the progress and outcome of the acquisition.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

4. Disposal of Council Freehold Land in Trust Located at Lot 34 Redbank Plains Road, Swanbank and 186-190 Swanbank Coal Road, Swanbank

This is a report concerning the requirement for Lot 34 Redbank Plains Road, Swanbank, described as Lot 34 on SP257496 and 186-190 Swanbank Coal Road, Swanbank, described as Lot 2 on SP251825, owned by Ipswich City Council (‘Council’) in Trust to be opened as road. The opening of the land as road is to facilitate the road extension to be constructed by EMKC³ (the “Developer”).

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Marnie Doyle:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation), Council resolve that the exception at section 236(1)(b)(i) of the Regulation applies to the disposal of Lot 34 Redbank Plains Road, Swanbank, more particularly described as Lot 34 on SP257496, and 186-190 Swanbank Coal Road, Swanbank, more particularly described as Lot 2 on SP251825 for road purpose (Council file reference 5601), because the State of Queensland (represented by the Department of Resources) (‘DoR’) is a government agency.

B. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

5. New Lease Over 31-33 Nimmo Street, Booval to Queensland Rollingstock Preservation Group Inc.

This is a report concerning the proposed new lease over Council freehold land located at 31-33 Nimmo Street, Booval, described as Lot 2 on SP279178 (the Land), between Ipswich City Council (Council) and Queensland Rollingstock Preservation Group Inc. (QRPG).

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Deputy Mayor Jacob Madsen:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of interest in land at 31-33 Nimmo Street, Booval, more particularly described as Lot 2 on SP279178 for maintenance and restoration of rollingstock assets (locomotives, carriages, wagons, track maintenance, etc) purposes because Queensland Rollingstock Preservation Group Inc. (Lessee) is a not-for-profit community organisation.

B. That Council enter a lease (Council file reference number 5592) with the Lessee:

(i) at a commencing annual rent of $1,000.00 excluding GST, payable to Council, and

(ii) for an initial term of three (3) years, with an option for extension of an additional one (1) x two (2) years.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

Councillor Marnie Doyle proposed an alternative recommendation:

That a report from council officers providing detailed advice on risk of impact to residents of amenity, outlining any mitigating factors and taking into consideration the development application for residential currently in progress, be submitted to the October Governance and Transparency Committee.

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Deputy Mayor Jacob Madsen:

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

6. Renewal of Lease to Brisbane City Council for the Riverview Asphalt Plant

This is a report concerning the renewal of the Lease over Part of 2B Kenneth Street, Riverview, described as Lease B in Lot 1 on RP215975, between Ipswich City Council (Council) as Lessor and Brisbane City Council (BCC) as Lessee.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council as Lessor resolve that the exception at section 236(1)(c)(iii) of the Regulation applies to the disposal of leasehold interest in Part of land at
2B Kenneth Street, Riverview, more particularly described as Lease B in Lot 1 on RP215975, because it is for renewal of a lease to the existing lessee.

B. That Council renew the lease (L-1224) with Brisbane City Council (Lessee):

(i) at a commencing annual rent of $145,000 excluding GST, payable to Council, and

(ii) for a term of ten (10) years, with an option for extension of an additional
one (1) x five (5) years.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolves to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

Deputy Mayor Jacob Madsen proposed the following variation to Recommendation B(ii):

(ii) for a term of ten (10) years, with no further option for extension.

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Marnie Doyle:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council as Lessor resolve that the exception at section 236(1)(c)(iii) of the Regulation applies to the disposal of leasehold interest in Part of land at 2B Kenneth Street, Riverview, more particularly described as Lease B in Lot 1 on RP215975, because it is for renewal of a lease to the existing lessee.

B. That Council renew the lease (L-1224) with Brisbane City Council (Lessee):

(i) at a commencing annual rent of $145,000 excluding GST, payable to Council, and

(ii) for a term of ten (10) years, with no further option for extension.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

Attachments

1. Updated officer's report including tracked changes

7. Procurement: 18997 South Station Rd, Raceview - Pavement Rehabilitation

This is a report concerning the recommendation to award Tender 18997 South Station Rd – Pavement Rehabilitation and to seek Council’s approval to enter into a contract with the nominated supplier as per confidential Attachment 2 to undertake the pavement reconstruction / rehabilitation works on South Station Rd, Raceview between Harding Street and the carpark entrance to the north.

After an open market request for tender process, an evaluation panel has recommended one supplier for pavement rehabilitation as set out in Recommendation B below. The recommendation provides Council with a company located in an adjacent local government area. The recommendation has been determined by the evaluation panel to offer Council the best value for money.

If Council is satisfied with the nominated supplier, the name of the supplier will be included in the Council’s resolution at Recommendation B.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Russell Milligan:

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 18997 South Station Rd, Raceview – Pavement Rehabilitation.

B. That Council enter into a contractual arrangement with the Supplier for the lump sum amount of one million nine hundred and fourteen thousand five hundred and fifty-one dollars and fourteen cents ($1,914,551.14) excluding GST and the contingency amount as listed in confidential Attachment 2.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

8. Procurement: Cohga Weave Mapping Solutions

This is a report seeking a resolution by Council to enter into a contract with Cohga Pty Ltd for the provision of the Cohga Weave Mapping Solutions that are operationally utilised as part of Council’s existing spatial services.

This matter is required as officers seek Council resolution that the exception under section 235(b) of the Local Government Regulation 2012 applies to the specialised services provided by these operationally necessary products. The proprietary nature of the incumbent supplier’s products means that there is only one supplier who is reasonably available to provide the continued subscription to this suite of products. Further, due to the pending acquisition and implementation of an enterprise spatial solution by Council, it is more costly and disadvantageous to Council to tender for other software products when delivery of the enterprise spatial project will provide a recommendation in relation to the functional requirements serviced by this product.

A resolution of Council is sought to enter into a contractual arrangement with Cohga Pty Ltd for a term of up to one (1) year for the continued subscription to the Cohga Weave Solutions. This is an estimated total cost of approximately one-hundred and five thousand dollars ($105,000.00) excluding GST for the term of the contract

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Marnie Doyle:

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised AND/OR confidential nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of the Weave Mapping Solution.

B. That Council enter into a contractual arrangement (Council file reference number 19265) with Cohga Pty Ltd on a yearly or shorter basis as required for up to one (1) year at an approximate purchase price of $105,000.00 excluding GST over the one (1) year period.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

Deputy Mayor Jacob Madsen asked Councillor Russell Milligan (Deputy Chairperson) to assume the chair due to Deputy Mayor Madsen’s declared conflict of interest in Item 9 and left the meeting at 11.20 am.

9. Procurement - Nicholas Street Precinct Carpark Upgrade

This is a report concerning the proposed upgrading of the Nicholas Street Precinct public car parking access systems. A previous report (14 February 2022 Ordinary Council meeting of 24 February 2022) was presented to Council for the same subject matter. Council resolved to enter into a contract with the supplier, under Section 235 (b) of the Local Government Regulation 2012.

The Procurement Branch at that time, were of the understanding that the application of the section 235 (b) exemption was appropriate in the circumstances, however, recent advice notes that the application of Section 235 (a) of the Local Government Regulation 2012 should be applied to this arrangement, resulting in this revised submission.

The previous decision (24 February 2022) in relation to this matter is listed below:

The upgrades to the current installed system will provide Council and the community a number of benefits and advantages as the numbers of the public accessing the carpark increase with the activation of the Ipswich CBD.

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Mayor Teresa Harding:

A. That the previous decision of Council, as per Item 16.5 titled Nicholas Street Precinct Parking Access System Upgrade, adopted at the Council Ordinary Meeting of 24 February 2022, be repealed.

B. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the provision of the products and services related to the upgrade to the existing SKIDATA parking access system in the Nicholas Street public carpark.

C. That Council enter into a contractual arrangement (Council file reference 18352) with Skidata Australasia Pty Ltd, at an approximate purchase price of $215,000.00 excluding GST over the entire term, being a term of two (2) years, with no options for extension.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Milligan Nil

Harding

Doyle

Kunzelmann

Jonic

All Councillors except Deputy Mayor Jacob Madsen were present when the vote was taken.

The motion was put and carried.

Deputy Mayor Jacob Madsen returned to the meeting at 11.22 am and resumed the Chair.

10. IVolve Project Quarterly Status Update

The purpose of this report is to provide an update on the iVolve Stage 3 Program controls and milestones.

Two key Change Requests were approved in this reporting period:

1. Change Request (CR03) re-baselined the iVolve Stage 3 project timeline, deliverables, and EOI market strategy approach.

2. Change Request (CR04) brings into scope the additional packages to remediate the current Oracle risk:

a. A Request for Quote (RFQ) to Oracle for procurement of Oracle Products (Licences/SaaS).

b. A Request for Tender (RFT) to secure a Delivery Partner for professional services.

c. A Request for Tender (RFT) to appropriate vendors for an Integration Platform.

The approval of these Change Requests results in the iVolve project currently reporting an Amber Status for overall project health.

The procurement activities have made good progress:

· Oracle Product RFQ. The RFQ was sent to Oracle on 12 July 2022. A response has been received and the Evaluation team is currently reviewing the response.

· Delivery Partner RFT. The Tender has been sent to market on 18 August 2022 and Council is currently responding to vendor questions.

· Integration Platform RFT. The specification was produced on 20 July 2022 and Procurement are drawing up the associated tender documentation in coordination with project representatives.

· iVolve EOI. The specification is currently going through the approval process.

There remains pressure on the timeline especially around the Delivery Partner RFT with two (2) key risks raised around:

1. Allowing only three weeks for a Delivery partner vendor to respond, there is a risk that this schedule allocation may not be enough;

2. The Delivery Partner RFT is being undertaken as an open market event and while Council has requirements for responding vendors to be identified Oracle Delivery Partner for the Oracle Licences being purchased, there are still up to 22 possible vendors. There is a risk that there may not be enough time allocated in the plan to evaluate all possible delivery partners which could impact resourcing and schedule (however the likelihood of all vendors submitting a compliant bid for assessment is low).

The project continues to monitor these risks.

RECOMMENDATION

Moved by Councillor Russell Milligan:

Seconded by Mayor Teresa Harding:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.57 am.

The meeting closed at 11.31 am.

15 September 2022

Community, Culture, Arts and Sport Committee NO. 2022(08)]

Community, Culture, Arts and Sport Committee NO. 2022(08)

15 September 2022

REPORT

COUNCILLORS’ ATTENDANCE: Councillor Andrew Fechner (Chairperson); Councillors Kate Kunzelmann (Deputy Chairperson), Mayor Teresa Harding, Nicole Jonic, Deputy Mayor Jacob Madsen and Marnie Doyle (Observer)

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Corporate Services (Matt Smith), General Manager Planning and Regulatory Services (Peter Tabulo), General Manager Infrastructure and Environment (Sean Madigan), Chief Financial Officer (Jeff Keech), Manager Community and Cultural Services (Don Stewart), Manager Marketing and Promotions (Carly Gregory), Manager Economic and Community Development (Cat Matson), Executive Services Manager (Wade Wilson), Chief of Staff – Office of the Mayor (Melissa Fitzgerald), Community Development Manager (Melissa Dower), Customer Strategy and Experience Manager (Anne Cahill) and Theatre Technician (Trent Gray)

Deputy Mayor Jacob Madsen arrived at the meeting at 11.42 am.

WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY

Councillor Andrew Fechner invited Councillor Kate Kunzelmann to deliver the Acknowledgement of Country.

STATEMENT ON BEHALF OF IPSWICH CITY COUNCIL ON THE PASSING OF

HER MAJESTY, QUEEN ELIZABETH II

Mayor Teresa Harding made the following statement:

On behalf of Ipswich City Council and the residents of Ipswich, I wish to acknowledge the passing of Her Majesty, Queen Elizabeth the Second.

This loss has been felt deeply across our community.

In this period of mourning and reflection, we remember Her Majesty’s long life of devoted and dedicated service to the peoples of the Commonwealth.

May she rest in peace.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

1. Response to Notice of Motion - Council to Develop a Domestic Violence Strategy

This is a report responding to a Notice of Motion moved at the Council Meeting of 19 May 2022 requesting a report be prepared detailing six (6) areas of information relating to Domestic and Family Violence responses in the community and council workplace.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the report responding to the Notice of Motion requesting a report be prepared detailing six (6) areas of information relating to Domestic and Family Violence responses in the community and council workplace be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

Confirmation of Minutes

2. Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2022(07) of 11 August 2022

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the Minutes of the Community, Culture, Arts and Sport Committee held on 11 August 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

Officers’ Reports

3. Field Lighting Fees for Sporting Grounds

This is a report concerning the revised hourly lighting charge for use of Council sporting grounds.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That Council adopt the proposed charge of $8.40 per hour (exclusive of discounts) for field lighting, with effect from 1 October 2022.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

4. Customer Services Bi-Annual Report Card

This is a Bi-Annual report concerning Customer Services performance and customer demand.

This inaugural Customer Services Report card is for the period 1 July 2021 –
30 June 2022. Subsequent report cards will be provided on a Bi-Annual basis, for the previous six months.

The next report card will be submitted to the Community, Culture, Arts and Sports Committee for the period 1 July – 31 December 2022.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Mayor Teresa Harding:

That the report concerning the Customer Services Bi-Annual Report Card be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

5. Major Community Event Sponsorships - Christmas Carols

Each year Ipswich residents attend and enjoy a range of community-led carol events across the city. For a number of years council has supported the largest of these carol events via the Major Community Event Sponsorship program. The supported events include Brassall Christmas in the Park, Carols at Robelle Domain, Redbank Plains Community Carols and Tivoli Carols.

All of the four (4) Major Community Event Sponsorship Agreements, 1, 2 and 3 year agreements have now come to an end and new applications have been submitted.

This is a report concerning the new agreements terms and funding support going forward.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

A. That the Major Community Event Sponsorships for all four (4) Major Community Carols be aligned, as multi-year (3 year) agreements.

B. That cash support be provided for each of the Christmas Carols of year 1 - $15,000 (excl. GST), year 2 - $12,000 (excl. GST) and year 3 - $10,000 (excl. GST), totalling a cash contribution over 3 financial years of $37,000 (excl. GST) for each of the four carol events.

C. That all Christmas Carols be promoted through Council’s Christmas marketing campaign.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

6. Major Community Event Sponsorship - New Years Eve Tivoli

This is a report concerning the Major Community Event Sponsorship application by Tivoli Social Enterprises Limited for $25,000 (excl. GST) in financial support for the Celebrate ’23 at Tivoli New Year’s Eve event held on Saturday, 31 December 2022.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That Council endorse $20,000 (excl. GST) in Major Community Event Sponsorship for financial support to Tivoli Social Enterprises Limited for the Celebrate ’23 at Tivoli New Year’s Eve event.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

7. Revised Civic and Ceremonial Events Policy

This is a report concerning amendments to the Civic and Ceremonial Events Policy. These minor changes are proposed to ensure a clear link between this Policy and the related Presentations and Floral Tributes Procedure and to formalise it as the overarching head of power for the procedure.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the revised Civic and Ceremonial Events Policy (Attachment 3) be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 11.41 am.

The meeting closed at 12.06 pm.

15 September 2022

Economic and Industry Development Committee NO. 2022(08)]

Economic and Industry Development Committee NO. 2022(08)

15 September 2022

REPORT

COUNCILLORS’ ATTENDANCE: Councillor Nicole Jonic (Chairperson); Deputy Mayor Jacob Madsen (Deputy Chairperson), Mayor Teresa Harding, Councillors Kate Kunzelmann, Andrew Fechner and Marnie Doyle (Observer)

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Infrastructure and Environment (Sean Madigan), General Manager Planning and Regulatory Services (Peter Tabulo), Manager Economic and Community Development (Cat Matson), Manager Marketing and Promotions (Carly Gregory), Community Development Manager (Melissa Dower), Chief of Staff – Office of the Mayor (Melissa Fitzgerald) and Theatre Technician (Trent Gray)

WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY

Councillor Nicole Jonic (Chairperson) delivered the Acknowledgement of Country.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

STATEMENT ON BEHALF OF IPSWICH CITY COUNCIL ON THE PASSING OF

HER MAJESTY, QUEEN ELIZABETH II

Mayor Teresa Harding made the following statement:

On behalf of Ipswich City Council and the residents of Ipswich, I wish to acknowledge the passing of Her Majesty, Queen Elizabeth the Second.

This loss has been felt deeply across our community.

In this period of mourning and reflection, we remember Her Majesty’s long life of devoted and dedicated service to the peoples of the Commonwealth.

May she rest in peace.

BUSINESS OUTSTANDING

Nil

Adjourn Meeting

RECOMMENDATION

Moved by Councillor Nicole Jonic:

That the meeting be adjourned at 12:20 pm to reconvene at 12.50 pm.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Harding

Kunzelmann

Fechner

Jonic

The motion was put and carried.

The meeting reconvened at 12.53 pm.

Confirmation of Minutes

1. Confirmation of Minutes of the Economic and Industry Development Committee No. 2022(07) of 11 August 2022

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Jacob Madsen:

That the Minutes of the Economic and Industry Development Committee held on 11 August 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Harding

Kunzelmann

Fechner

Jonic

The motion was put and carried.

Officers’ Reports

2. Community Services Workforce Summit

This is a report concerning a Community Services Workforce Summit that will be hosted by Council in November 2022. The goal of the summit is to develop a shared agenda, within the industry ecosystem, for growing and developing the local community services workforce.

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Andrew Fechner:

That the report on the Community Services Workforce Summit be received and noted.

Mayor Teresa Harding proposed the following additional Recommendation as Recommendation B:

B. That the state and federal members be advised of the Community Services Workforce Summit and invited to attend.

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Andrew Fechner:

A. That the report on the Community Services Workforce Summit be received and noted.

b. That the state and federal members be advised of the Community Services Workforce Summit and invited to attend.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Harding

Kunzelmann

Fechner

Jonic

The motion was put and carried.

3. Quarterly Event Sponsorship and Ticket Allocation Report

This is a report concerning event sponsorship approved in the period 1 April 2022 to 30 June 2022 as per the Event Sponsorship Policy.

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Kate Kunzelmann:

A. That Council receive and note the following event sponsorship allocations funding the 1 April 2022 to 30 June 2022 period:

Event Sponsorships above $15,000 (excl. GST) that were endorsed by Council:

· CMC Rocks

o 2022 - Base payment of $100,000 (excl. GST) and performance payment of $50,000 (excl. GST)

o 2023 - Base payment of $100,000 (excl. GST) and performance payment of $55,000 (excl. GST)

o 2024 - Base payment of $100,000 (excl. GST) and performance payment of $60,000 (excl. GST)

o 2025 - Base payment of $100,000 (excl. GST) and performance payment of $65,000 (excl. GST)

· Ipswich Show Society $45,000 (excl. GST) cash support for the ‘2022 Ipswich Show’.

· Willowbank Raceway Inc. $35,00 (excl. GST) cash support for the ‘2022 Gulf Western Oil Winternationals’.

B. That council receive and note that the following ticket allocations were endorsed by Council:

· CMC Rocks ticket allocation within the multi-year sponsorship agreement, where ticket allocation use has been and to be signed off by CEO.

o 2022 - 50 x General Admission tickets for the day of the headline act incl. parking, plus

§ Non-Headline Day 1: 10 x General Admission tickets

§ Non-Headline Day 2: 10 x General Admission tickets

§ Headline Day 3: 10 x General Admission tickets

§ The sponsored Organisation will provide the City Events team (11 people) with a behind the scenes tour on agreed day for developmental purposes.

o 2023 - 50 x General Admission tickets for the day of the headline act incl. parking, plus

§ Non-Headline Day 1: 10 x General Admission tickets

§ Non-Headline Day 2: 10 x General Admission tickets

§ Headline Day 3: 10 x General Admission tickets

§ The sponsored Organisation will provide the City Events team (11 people) with a behind the scenes tour on agreed day for developmental purposes.

o 2024 - 50 x General Admission tickets for the day of the headline act incl. parking, plus

§ Non-Headline Day 1: 10 x General Admission tickets

§ Non-Headline Day 2: 10 x General Admission tickets

§ Headline Day 3: 10 x General Admission tickets

§ The sponsored Organisation will provide the City Events team (11 people) with a behind the scenes tour on agreed day for developmental purposes.

o 2025 - 50 x General Admission tickets for the day of the headline act incl. parking, plus

§ Non-Headline Day 1: 10 x General Admission tickets

§ Non-Headline Day 2: 10 x General Admission tickets

§ Headline Day 3: 10 x General Admission tickets

§ The sponsored Organisation will provide the City Events team (11 people) with a behind the scenes tour on agreed day for developmental purposes.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Harding

Kunzelmann

Fechner

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 12.18 pm.

The meeting closed at 1.00 pm.

Council

Meeting Agenda

29 September

2022

Doc ID No: A8240592

ITEM: 16.1

SUBJECT: CEO Organisational Performance Report for August 2022

AUTHOR: Chief Executive Officer

DATE: 12 September 2022

Executive Summary

This report is for the month of August 2022 and is the second of the new financial year for Council and the progression of the quarter 1 period (July-September 2022).

The organisation remains focused on the recovery and rehabilitation of Council’s assets within the City impacted by the February and May weather events in line with the City of Ipswich Severe Weather Recovery Plan published in July 2022.

The report for this period highlights current significant matters and progress on key performance indicators for the month of August 2022.

RECOMMENDATION/S

That the Chief Executive Officer Organisational Performance Report for August 2022 be received and the contents noted.

BACKGROUND

1. Current Significant Matters

Enterprise Bargaining Agreements supported

Voting for the new draft Local Government Employees, Officers and Civic Centre Certified Agreements closed on Friday 19 August 2022 and the ballot was counted the following Monday with members of the People and Culture team and the major unions in attendance. As the majority of those who voted have shown their support, the three draft agreements were prepared and submitted for certification by the Queensland Industrial Relations Commission (QIRC).

Upon certification by the QIRC, the new conditions of employment will be introduced. In addition to wage increases other provisions in the agreements include:

· Domestic and Family Violence Leave provisions in all Certified Agreements up to
20 days increased from 10 days

· 20 days of Pandemic Leave (already in place administratively) to be included in the Certified Agreements

· 10 days of cultural and ceremonial leave provisions for Aboriginal employees and Torres Strait Islander employees to recognise unique and specific cultural and ceremonial obligations

· 3 days bereavement leave (increased from 2 days) and adding the recognition of in-laws to the definition of family or household members

· Improved recognition of service provisions (10-50+ years of service)

Grant opportunities

The team continues to improve and mature our approach to the planning, identification and submissions for grant funding opportunities from the State and Federal Governments to deliver quality services and outcomes for the Ipswich Community. The intent is to develop a stronger pipeline of works and projects ready for submission for grant opportunities going forward.

Building Better Blocks

Council partnered with the Better Block Foundation to inspire and empower the Ipswich community to think outside the box about how our city’s centre can look, feel and function. The day-long event on 12 August took place in the Nicholas Street Precinct and d’Arcy Doyle Place and included panel discussions with Australian and International experts, networking opportunities and hands-on place making activities that resulted in a transformation of d’Arcy Doyle Place. Pop-up art installations, colourful directional street stickers, recycled furniture and a beautiful block-letter ‘Ipswich’ sign were some of the ideas hundreds of enthusiastic community members built as part of a Queensland-first placemaking event.

2. Workplace Health and Safety

There was an excellent safety performance across council for August 2022, with the injury and incident rates well below the same time last year and tracking down consistently.

Independent data managed by the Queensland Government shows that Ipswich City Council is the best performing Council in the state for lost time injury performance.

The Lost Time Injury Frequency Rate (LTIFR) is 0.47 which is lower than the month of July (2.02). This equates to 0.47 lost time injuries every six (6) months. The state average is 13.93 (last month 13.38), noting that the state average is increasing each month whereas Ipswich City Council is decreasing.

Lost time severity rate is 9.67* which is lower than the month of July (13.37*). The state average is 32.48 (Total days lost for each LTI).

3. Update on Corporate/Operational Plans

The Quarterly Performance Report for April – June 2022 (Quarter 4 period) on the 2021-2022 Operational Plan was endorsed at the 11 August 2022 Governance and Transparency Committee and 25 August 2022 Council Ordinary Meeting.

Plans and the last quarterly report are available for public viewing on council’s website. The link is:

https://www.ipswich.qld.gov.au/about_council/media/corporate_publications/annual-plan

4. Major Key Performance Indicators

People and Culture

· Council’s workforce ‘head count’ has increased as of 31 August 2022 at 1486 and is shown with 1,102 full-time (1,094 in July), 152 part-time (148 in July); 118 casual (112 in June); and 114 contingency (120 in July) staff.

· Turnover rate for August 2022 is currently tracking at 10.17% and has decreased (13.42% in July).

Finance

The financial performance report for August is tabled via a separate report on the Council agenda.

Council’s overall net result (including capital revenues) is less than budget with a net surplus of $12.1 million compared to the budget of $14.0 million. The operating surplus is also $1 million behind budget which is driven by the continued flood recovery and higher materials costs. It is expected that in the coming months the phasing of the budget will more closely align to the actual expenditure. The flood recovery operating costs of $1.4 million incurred year to date have been offset with $690k of funding from QRA being received so far this year.

The whole of council capital program for the month was $3.6 million over budget which is mainly due to unbudgeted carry over spend from the 2022 financial year.

Capital Delivery Program 2022-2023

Council delivered a total of $7.04 million in the capital program for the month of August. This

was against a budget of $5.67 million. This overspend was predominantly due to the

completion of works carried over from the previous financial year. This takes the financial

year spend to $13.296 million against a year-to-date budget of $9.38 million. This over-spend is considered a positive as it is resulting from the completion of projects and not from

project cost overruns or escalations.

5. Risk and Compliance Update

Corporate Risk Register

Council’s corporate risk register is reported through Council’s Audit and Risk Management Committee which is held approximately every quarter. Council’s corporate risk register is reviewed and updated every two months at the Executive Leadership Team (ELT) Risk Committee Meeting. Council’s iVolve Project has been added as a corporate risk and will continue to be closely monitored with regular reports to the Executive Leadership Team, Audit and Risk Management Committee and Governance and Transparency Committee through to the Council.

Legal Matters

An overview of all current active court proceedings and all significant legal matters that are not the subject of court proceedings is provided in a Confidential Attachment 2 to this report.

Matters that are not the subject of court proceedings will be considered significant where:

• they concern subject matter of significant public interest/concern; and/or

• where their outcome may present significant financial value/impact for Council; and/or

• where their outcome may set an important precedent for Council.

Generally significant non-court matters will only be reported where they are the subject of dispute and management of that dispute is being administered by Legal Services (as opposed to where Legal Services’ involvement is ad-hoc or limited to the provision of internal advice), or where they concern a significant project for Council.

The detail reported in respect of each matter listed has been provided with privacy, confidentiality and legal professional privilege (and the requirement to maintain same) in mind.

6. Current Consultation Matters

Shape your Ipswich is Ipswich City Council’s digital engagement platform where Council uses a range of digital techniques to connect with the community and promote any events associated with the consultation project. https://shapeyouripswich.com.au/

Projects open on Shape Your Ipswich (August 2022):

Project Name	Project Lead (Council Department)	Purpose of engagement
Strengthening Ipswich Communities Plan	Planning and Regulatory Services Department	Report back to community engagement findings from stage 1 and gather feedback on Community Hubs as an option for facilities in the future.
2022 Ipswich Flood Review	Infrastructure and Environment Department	Community input from those who were affected by the February and May 2022 flood events.
iGO Parking Strategy and Action Plan	Infrastructure and Environment Department	Heat map and Survey to gather feedback from the community to: · understand community parking priorities · design potential solutions to challenging issues encourage more sustainable transport
Ipswich FOGO Trial –	Infrastructure and Environment Department	Third FOGO survey open to Bellbird Park and Raceview residents
Swifts Sports Club Proposed Sale	Corporate Services Department	Keep community informed on the potential sale of the Swifts Sports Club, and upcoming community consultation opportunities.
Ipswich Central	Community, Cultural and Economic Development Department	Ipswich Central Revitalisation projects, communications, information sharing and public events.
Community Panel	Coordination and Performance Department	Council’s new community engagement program for future focussed policy, strategy, projects and plans.
Urban Heat	Infrastructure and Environment Department	Consult community experiences of the urban heat environment. Partnership with Griffith University and University of the Sunshine Coast.
Community Panel – closed member page	Coordination and Performance Department	The communications and engagement ‘hub’ for the community panel.
Ipswich Arts Advisory Group - closed members page	Community, Cultural and Economic Development	Closed page for information sharing and discussion for the Ipswich Arts Advisory Group.
The Ipswich Heritage Network Group – closed member page	Planning and Regulatory Services	Closed page for information sharing and discussion on our city’s heritage, history and conservation.
Habitat Gardens Partnership – closed member page	Infrastructure and Environment Department	Platform for urban property owners to share their thoughts, ideas, successes, learnings and conservation aspirations.

Projects scheduled to open next month (September 2022):

Project Name	Project Lead (Council Department)	Purpose of engagement
Ti Tree Bioenergy Funding	Infrastructure and Environment Department	Annual submission by community of projects for funding to open.

Project updates for August – closing the loop:

Project Name	Project Lead (Council Department)	Purpose of engagement
Ipswich and the Arts	Community, Cultural and Economic Development	Provide project update · Project page closed · Key points raised · Questions and responses online displayed Click here to view page
City of Ipswich Pricing Strategy	Infrastructure and Environment Department	Provide project update · Project page closed · Updated with trials held and results · Project outcome updated Click here to view page
Richardson Park	Infrastructure and Environment Department	Provide project update · Project page closed · Plan attached · Project completed Click here to view page
Community Pulse Survey	Coordination and Performance Department	Provide project update · Project page closed · Updated with key findings Click here to view page
Ipswich Hail Events October 2020	Infrastructure and Environment	Provide project update · Project page closed · ICC partnered with Givit and link to Givit webpage · Updated with financial assistance that was proved · Link to Emergency Management page on ICC website Click here to view page

Anticipated Community Panel engagement activities for September 2022 include:

- Ipswich Parking Strategy and Action Plan – 1 x session for Community Panel members.

- 2022 Ipswich Floods Review – 3 x community sessions

- Community Engagement Strategy Pop up – 1 session at School Holiday Program – Tulmur Place

7. External Funding

Councils in Queensland may receive funding (Grants) from the Federal and State Governments. Council currently has 120 active grant projects with funding commitments of $48.62 million.

A summary of the grant revenue portfolio is provided below:

8. Council Flood Recovery Coordination

Council is currently working with the Queensland Reconstruction Authority (QRA) and other Departments regarding the costs associated with the February and May 2022 flooding and rain events.

The following tables provide an overview of the current status of claims:

Council Flood Recovery Coordination Program Claims
Funding Source	Claim Details	Status	Requested Amount	Approved Amount
Counter Disaster Operations	Payment advance	Approved		$1,000,000
Counter Disaster Operations	Claim 1	Assessment	$655,195	$655,036
Counter Disaster Operations	Claim 2	Assessment	$668,079
Emergency Works	Claim 1	Assessment	$1,018,271
Local Recovery and Resilience Grants	Pre-payment	Approved	$300,000	$1,000,000
Program Total			$2,641,545	$2,655,036

Stream 1 Council Asset Recovery Program Claims
Title	Details	Status	Requested Amount	Approved Amount
Immediate Reconstruction	Romulus Crt Drainage failure	Approved	$73,945	$73,945
Reconstruction of Essential Public Assets	Ventura Way Bio-Basin	Approved	$56,164	$56,164
Reconstruction of Essential Public Assets	Flood Monitoring Gauge Replacement	Approved	$157,594	$157,594
Reconstruction of Essential Public Assets	Piepers Road Culvert Reconstruction	Assessment	$13,463
Sport and Recreation Recovery Package	Community and Recreation Facilities repairs	Assessment	$25,011,602
Blackall Street Drainage	Reconstruction of the Blackall St drainage outlet	Assessment	$700,149
Bradfield Bridge	Erosion repair to the NTH bank	Assessment	$283,159
Wiley Street Drainage	Repair sinkhole in drainage channel	Assessment	$23,649
Program Total			$26,319,726	$287,703

9. Council Resolutions

Number of resolutions finalised since last report (15 August 2022): 43

Number of resolutions in progress as at 16 September 2022: 60

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers

1.	Actions Report as at 16 September 2022 ⇩

	CONFIDENTIAL
2.	Legal Services Confidential Attachment August 2022

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	The acquisition of property by Council is via a voluntary buy -back program funded by the Commonwealth Government/Queensland Government Resilient Homes Fund. The decision that is required to be made is whether Council decides to acquire an interest in the properties selected by the Queensland Reconstruction Authority at times throughout the program. In effect, Council is undertaking the conveyancing transaction for properties that have been selected by QRA from those registered for the voluntary buy-back program, using funds provided by the QRA from the Resilient Homes Fund, so Council's discretion is limited.
(b) What human rights are affected?	Any potential affect on human rights is outside the discretion of Council, given that Council is undertaking the conveyancing transaction for properties that have been selected by the QRA from those registered for the voluntary buy-back program. The right to property will not be unreasonably infringed, as the owners of property voluntarily participate in the buy-back program.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	That Council make a submission to the Catalyst Infrastructure Fund
(b) What human rights are affected?
(c) How are the human rights limited?
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?
(e) Conclusion	The decision is consistent with human rights.

Division	Project	Order of Cost
1	Ambulance Emergency Access to Kevin Bull Oval – Redbank Plains Recreation Reserve, Redbank Plains	$21,000
2	Dingo Hill Marker / Monument, Old Logan Road, Gailes	$25,000*
3	Shade Sail over the playgrounds at Keith Pennell Park, North Booval	$70,000
3	Red Bench – Tulmur Place, Nicholas Street, Ipswich	$1,500
4	Installation of additional luminaires on the access road within the Rosewood Showgrounds, Rosewood	$7,500
4	Provision of a footpath link from 15 Workshop Street, Brassall to the Brassall Bikeway.	$11,000
4	Provision of a kerb ramp and small footpath connection from Ross Street, Brassall to Brassall Bikeway.	$7,500
4	Beautification of several roundabouts in Pine Mountain with native plants (i.e intersections at Bayley Road / Chestnut Drive / Pepper Lane; Glen Ross Drive / Caloola Court and Glen Ross Drive / Wairuna Court / Gracemere Crescent, Pine Mountain)	$7,000
4	Segregation of the leash free dog area in Tom Lenihan Park, Rosewood including a shelter and DDA compliant footpath from carpark	$62,000

HUMAN RIGHTS IMPACTS
OTHER DECISION https://objprd.council.ipswich.qld.gov.au/id:A8308485/document/versions/latest

(a) What is the Act/Decision being made?	The Recommendation states that Council approve the Provisional Projects listed in this report to proceed to design and construction in accordance with the Capital Investment in Provisional Projects Policy.
(b) What human rights are affected?	No impact
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

	CONFIDENTIAL
1.	Identified Properties - Tranche 1
2.	Map of affected properties - Tranche 1

1.	Draft Ripley Road Project Catalyst Loan Submission ⇩
2.	Catalyst Infrastructure Fund application form ⇩

RECOMMENDATION

Summary

INTRODUCTION

RECOMMENDATION

Attachments and Confidential Background Papers