Item No.	Item Title	Page No.
1	Response to Petition - Leash Free Dog Area, Camira Recreation Park	9
2	Response to Petition - Opening of River Road, Bundamba to Traffic at its Intersection with Nelson Street	37
3	Redbank Plains Library Additional Community Meeting Space - Response to Notice of Motion	84
4	Deebing Heights Heritage Centre	97
	Confirmation of Minutes
5	Confirmation of Minutes of the Growth Infrastructure and Waste Committee No. 2022(06) of 14 July 2022	99
	Officers’ Reports
6	Ipswich General Cemetery Heritage Project Concept Design	107
7	Personal Tributes in Council's Open Space and Road Network - Assessment of Application	117
8	**16829 Redbank Plains Road Stage 3 Upgrade	134
9	Adoption of the Updated Construction and Repair of Property Access Policy	137
10	Adoption of the Updated Graffiti Removal Policy	180
11	Infrastructure and Environment Department Capital Delivery Report June 2022	193
12	Exercise Of Delegation Report	220
13	Planning and Environment Court Action Status Report	231
	Notices of Motion
	Matters Arising

Growth Infrastructure and Waste Committee NO. 7

11 August 2022

AGENDA

Welcome to Country or Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

BUSINESS OUTSTANDING

1. Response to Petition - Leash Free Dog Area, Camira Recreation Park

This is a report concerning a petition received from the local community requesting alterations to the existing leash free dog area located at Camira Recreation Park, Camira.

Recommendation

A. That the leash free dog area within the Camira Recreation Park remain in its current configuration without further expansion.

B. That further planning be undertaken for the Camira Recreation Park, including community engagement, to seek the sentiment of sport and recreation needs of the community.

C. That the chief petitioner be advised of the outcome of this report.

2. Response to Petition - Opening of River Road, Bundamba to traffic at its intersection with Nelson Street

This is a report concerning a petition received from the local community requesting that consideration be given to opening River Road, Bundamba to traffic at its intersection with Nelson Street.

Recommendation

A. That River Road, Bundamba remain closed north of the intersection with Nelson Street.

B. That the chief petitioner be advised of the outcome of this report.

3. Redbank Plains Library Additional Community Meeting Space - Response to Notice of Motion

This is a report providing a response to a Notice of Motion moved by Deputy Mayor Jacob Madsen at the Council Meeting of 19 May 2022:

That a design be prepared and costed for conversion of the former Mobile Library Garaged at Redbank Plains Library with said design to focus on delivery of:

a) Community Meeting space with afterhours access

b) External landscaping to allow appropriate pathways to afterhours access and use by community on special occasions

Recommendation

That the report Redbank Plains Library Additional Community Meeting Space – Response to Notice of Motion be received and the contents noted.

4. Deebing Heights Heritage Centre

Council will recall that in February 2021 at a workshop it considered the matter of a proposal by the then developers of the land to enter into a partnership that would explore and hopefully achieve a Heritage Centre being constructed on land at Grampian Drive Deebing Heights.

As an outcome of the workshop the General Manager Planning and Regulatory Services was requested to seek input from Council’s Indigenous Liaison Officers as well as information on any similar centres/ museum that maybe operating and that a report be presented back to Council.

This report is tabled for information purposes and to advise that the matter is on hold and further reporting will occur when new information is at hand.

Recommendation

That the report be noted and that no further action is required on this matter at this time.

Confirmation of Minutes

5. Confirmation of Minutes of the Growth Infrastructure and Waste Committee No. 2022(06) of 14 July 2022

Recommendation

That the Minutes of the Meeting held on 14 July 2022 be confirmed.

Officers’ Reports

6. Ipswich General Cemetery Heritage Project Concept Design

This is a report concerning the preferred concept design for the Ipswich General Cemetery Heritage Project. The project was initially commenced to relocate unsafe displaced headstones that were moved in the “clean up” of the cemetery in the late 1970’s.

Recommendation

That the report be received and the contents noted.

7. Personal Tributes in Council's Open Space and Road Network - Assessment of Application

This is a report concerning a ‘Personal Tribute in Council’s Open Space and Road Network’ application which has been received by Council from Mrs Carmel Kendrick in memory of her late husband Mr Murray Kendrick.

Recommendation

That the personal tribute as noted in the application detailed in Attachment 1, be approved by Council.

8. **16829 Redbank Plains Road Stage 3 Upgrade

This is a report concerning the recommendation to vary 16829 Civil Construction Works Redbank Plains Road – Stage 3 project with AllRoads Pty Ltd as per Attachment 1.

Recommendation

A. That the contractual arrangement (Council contract 16829) with Allroads Pty Ltd (Supplier) for Civil Construction Works Redbank Plains Road – Stage 3 be varied as follows:

(i) To resolve request variations as raised by AllRoads Pty Ltd in response to global and local events impacting contract costings. Refer to details as per confidential Attachment 1.

(ii) To amend the purchase price as per the details in confidential Attachment 1.

B. That Council enter into a deed of variation with AllRoads Pty Ltd to appropriately amend the existing contractual arrangement.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

9. Adoption of the Updated Construction and Repair of Property Access Policy

This is a report concerning the adoption of the revised Construction and Repair of Property Access Policy which has been reviewed, updated and placed onto the new corporate template which is part of the regular policy and procedure review process.

The objective of this policy is to provide guidance to council officers and property owners in regard to the construction, maintenance and management responsibilities of crossovers (driveways) for property access.

As part of the update process, this policy did require a substantial change to align with current processes and practices within Council.

Recommendation

That the revised policy titled ‘Construction and Repair of Property Access Policy’ as detailed in Attachment 5, be adopted.

10. Adoption of the Updated Graffiti Removal Policy

This is a report concerning the adoption of the updated Graffiti Removal Policy that has been reviewed, updated and placed onto the new corporate template which is part of the regular policy and procedure review process.

The objective of this policy is to continue to guide the development, management and maintenance of graffiti within our local government area.

As part of the update process, this policy did require a minor change to align with current processes and practices within Council. This change will not impact the removal of graffiti within our community nor affect service level timeframes.

Recommendation

That the revised policy titled ‘Graffiti Removal Policy’ as detailed in Attachment 3, be adopted.

11. Infrastructure and Environment Department Capital Delivery Report June 2022

This is a report concerning the performance of the capital delivery by the Infrastructure and Environment Department for the month of June 2022.

Officers across the whole Infrastructure and Environment Department are contributing to the positive results seen in the early stages of the 2021-2022 financial year. The result is especially pleasing when compared to the rate of delivery achieved in previous financial years and given the recent rainfall and flooding events.

Recommendation

That the report be received and the contents noted.

12. Exercise Of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 4 July 2022 to 26 July 2022.

Recommendation

That the report be received and the contents noted.

13. Planning and Environment Court Action Status Report

This is a report concerning a status update with respect to current court actions associated with development planning applications.

Recommendation

That the report be received and the contents noted.

NOTICES OF MOTION

MATTERS ARISING

Growth Infrastructure and Waste Committee

Meeting Agenda

11 August

2022

Doc ID No: A7796006

ITEM: 1

SUBJECT: Response to Petition - Leash Free Dog Area, Camira Recreation Park

AUTHOR: Planning Officer (Open Space)

DATE: 8 July 2022

Executive Summary

This is a report concerning a petition received from the local community requesting alterations to the existing leash free dog area located at Camira Recreation Park, Camira.

Recommendations

A. That the leash free dog area within the Camira Recreation Park remain in its current configuration without further expansion.

B. That further planning be undertaken for the Camira Recreation Park, including community engagement, to seek the sentiment of sport and recreation needs of the community.

C. That the chief petitioner be advised of the outcome of this report.

RELATED PARTIES

Nil conflicts of interest have been identified

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

At the Council Ordinary Meeting on 9 December 2021, a petition from the local community was presented to Council requesting additional embellishments to the existing leash free dog area (LFDA) at the Camira Recreation Park, Camira.

The Petition

A copy of the petition presented to Council can be found in Attachment 1 of this report. The submitted petition has 168 signatures from individuals.

The petition has requested that Council consider a number of items within the LFDA in the Camira Recreation Reserve as noted below:

1. additional seating, shelters and shade trees to be planted;

2. the expansion of the LFDA to support the separation of small and large breed dogs. The petition states there have been multiple incidences between dogs occurring at the existing LFDA, with an unfortunate incident resulting in the death of a small dog. The petition also includes a sketch for a suggested layout and embellishments for the expansion of the LFDA.

Current Leash Free Dog Area

The current LFDA is located within the Camira Recreation Park at 70-98 Moss Road, Camira. The LFDA has been in place since the year 2000 and is bound by a fenced area of 1580m2.

The existing site is classified as a ‘local’ level facility, in accordance with Council’s Desired Standards of Service for Leash Free Dog Areas Policy. A copy of the policy can be found in Attachment 2 of this report. Pages 5 – 7 of the policy lists Council’s desired standards of service for a local level LFDA.

Figure 1 below provides an aerial view of the current location and identifies the area of the LFDA within the Camira Recreation Park.

Figure 1. Camira Recreation Park (Nearmap Image November 2021).

The existing LFDA comprises the following infrastructure:

· Chain wire fence along the perimeter;

· Some mature trees;

· Drinking fountain;

· Waste bin;

· Tables and chairs with associated shelter.

Request Background

The chief petitioner has previously raised this matter with Council officers in August 2021. The advice provided in this report is consistent with the advice provided to the chief petitioner when the matter was initially raised.

Overall Assessment

Review of the existing LFDA facility located at Camira Recreation Park demonstrates the facility is 1580m2 in area. Council’s desired standards of service (DSS) for a local level LFDA specifies a minimum area of 2000m2 for the entire facility, therefore the current LFDA is smaller than the current DSS.

Separation of the existing LFDA for independent large and small breed dog areas is not recommended, as this would severely impact the functionality of the facility. Council’s DSS for a local level LFDA specifies small / large dog separation to be incorporated into facilities where suitable size permits (i.e. facilities should be greater than 2500m2).

Adjacent to the existing LFDA are 6 netball courts. The proposal by the Chief Petitioner is to expand the existing LFDA to the south over the existing netball courts to create a small dog breed facility. The proposal also suggests planting new trees for shade and provision of additional seating and shelters. A schematic of the proposal for the expansion of the LFDA onto the netball courts can be viewed in Attachment 3 of this report.

The existing netball courts currently accommodate recreational requirements and are not used for formalised community sport. The petition also suggests families/children that visit Camira Recreation Park utilise the hard surface as a ‘learn to ride’ or skate facility. This has been referenced in the sketch/design attached to the petition.

Officers have undertaken preliminary investigations to inform whether the land area currently accommodating the 6 netball courts would be appropriate for future expansion of the LFDA as proposed in the petition. The current netball courts would require partial demolition to accommodate suitably sized small and large LFDA’s.

Through investigations and engagement with Council’s Sport and Recreation team, it has been determined that although the current netball courts are primarily used for recreation purposes, there is still a current requirement to maintain these existing courts. Formalised sport was previously undertaken on these courts and have been redirected to the Springfield Central Sports Complex. However due to the surface subsidence and ongoing issues at the Springfield Central Sports Complex, retaining the current netball courts as an alternate facility for formalised sport is considered paramount. Once the issues at the Springfield Central Sports Complex are resolved, a re-evaluation of the utilisation of this area could be undertaken.

Although it is currently recommended to not expand the LFDA (and also recommended to retain the current netball courts at the Camira Recreation Park), any alternate use should be guided by an overall community sentiment for the park. The proposal expressed by the Chief Petitioner is one proposal for the overall use of this section of the park. Council officers propose to engage with the community to seek sentiment of any potential changes to the park should the netball courts be converted into an alternate use.

With regard to the request for additional trees within the park, Council officers have prioritised this as a project to be considered in a future Capital Works Program under the local parks and sports sub-program.

The request for additional seats and shelters are proposed by the chief petitioner within the expanded LFDA. If and when this is accommodated, these will be considered.

Assessment Conclusion

The request for the LFDA to facilitate both large and small breed dogs at the Camira Recreation Park is acknowledged. However, for the following reasons it is currently not supported:

· The current LFDA does not meet current DSS for ‘local’ level LFDA’s and cannot be segregated due to the substandard size;

· To expand the LFDA to the south to facilitate separate large and small dog breeds would require demolition of the existing netball courts;

· The current netball courts are required to be retained as an alternate formalised sporting facility due to the current issues at the Springfield Central Sports Complex;

· Demolishing the existing netball courts for an alternate use requires further community consultation. This community engagement will determine the future of the Camira Recreation Park in its entirety and its place within the planning of the greater Ipswich Sport and Recreation network.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Desired Standards of Service for Leash Free Dog Areas Policy

RISK MANAGEMENT IMPLICATIONS

If the leash free dog area is expanded as suggested in the petition, there is the risk that broader community needs have not been taken into consideration to support either community sport or local recreation demand.

By retaining the existing configuration of the leash free dog area there is a risk that there are additional conflicts between small and large breed dogs within this park.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION https://objprd.council.ipswich.qld.gov.au/id:A7835642/document/versions/latest
(a) What is the Act/Decision being made?	Recommendation A states That the leash free dog area within the Camira Recreation Park remain in its current configuration without further expansion. Recommendation B states That further planning be undertaken for the Camira Recreation Park, including community engagement, to seek sentiment of Sport and Recreation needs of the community.
(b) What human rights are affected?	No human rights are affected by this decision. By undertaking further planning on the proposed utilisation of the Camira Recreation Park, it will seek the overall needs of the community thereby ensuring human rights are considered in the overall facilities provided in the park.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not Applicable
(e) Conclusion	The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

Given the recommendation that the current LFDA remains in its current configuration, then there is no financial or resource implications for Council.

Any installation of trees in the park will be considered as part of the Capital Works program and would be identified through the project prioritisation process.

Following consultation with the community, any proposed alterations to the Camira Recreation Park, and associated financial outcome, will be subject to further investigation.

COMMUNITY and OTHER CONSULTATION

Council officers have met with the chief petitioner prior to the formal petition being submitted to Council.

The Sport and Recreation team of Council have been consulted to determine the community requirements regarding the utilisation of the current netball courts at the Camira Recreation Park.

Conclusion

A petition requesting additional embellishment / expansion of the existing LFDA located at Camira Recreation Park was presented to Council at the Ordinary Meeting on 9 December 2021. Following investigations into the request, it is recommended that the current LFDA remain in its current configuration without expansion. Further investigation to determine the future of the Camira Recreation Reserve in its entirety and its place within the planning of the greater Ipswich open space network is required including community engagement for this park.

Attachments and Confidential Background Papers

1.	Petition regarding leash free dog area, Camira Recreation Park ⇩
2.	Desired Standards of Service for Leash Free Dog Areas Policy ⇩
3.	Camira Recreation Reserve - Proposed expansion of leash free dog area ⇩

Reece Wenzel

Planning Officer (Open Space)

I concur with the recommendations contained in this report.

Mary Torres

Infrastructure Strategy and Planning Manager

I concur with the recommendations contained in this report.

Tony Dileo

Manager, Infrastructure Strategy

I concur with the recommendations contained in this report.

Sean Madigan

General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

Growth Infrastructure and Waste Committee

Meeting Agenda

11 August

2022

Doc ID No: A8032901

ITEM: 2

SUBJECT: Response to Petition - Opening of River Road, Bundamba to traffic at its intersection with Nelson Street

AUTHOR: Principal Engineer (Traffic Operations)

DATE: 18 July 2022

Executive Summary

This is a report concerning a petition received from the local community requesting that consideration be given to opening River Road, Bundamba to traffic at its intersection with Nelson Street.

Recommendations

A. That River Road, Bundamba remain closed north of the intersection with Nelson Street.

B. That the chief petitioner be advised of the outcome of this report.

RELATED PARTIES

Nil conflicts of interest have been identified.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

At the Council Ordinary Meeting on 21 April 2022, a petition from the local community was presented to Council requesting the opening of River Road, Bundamba at the intersection with Nelson Street.

The Petition

A copy of the petition presented to Council can be found in Attachment 1 of this report. The submitted petition has 357 signatures from individuals. Of those who have signed the petition only 60 would appear to be from the 4304 (Bundamba) postcode and 10 from the 4305 (Ipswich) postcode.

The petition suggests that the opening of River Road, Bundamba will assist in reducing traffic in the area. The petition states:

The end of River Rd has remained closed for several years despite the 'promise' of additional thoroughfares through the proposed estate on the east side River Rd. The opening of this route will lessen the traffic flowing past the TAFE which is dangerous given the narrow street with parking on both sides with poor visibility of the pedestrian crossing. The trucks often cross the center line so as to not impact parked cars. Opening this section of the road will provide access to the Warrego Highway for over 300 households with many of the 100 large lot landholders owning heavy vehicles.

Previous Committee Report

A previous committee report (Attachment 2) titled ‘Petition regarding River Road, Bundamba Division 4’ dated 24 September 2018 was submitted to the Infrastructure and Emergency Management Committee for consideration at the October 2018 committee meeting. The report provides historical background on the reasons for the current closure and made a final recommendation at the time for the existing closure on River Road, Bundamba at Nelson Street remain in effect to restrict through traffic access. The reasons for the recommendation of the closure to remain in place at the time the report was tabled included:

· Archer Street was intended to be a plant vehicular access road only (not as a thoroughfare) for the Queensland Urban Utilities (QUU) Treatment Plant;

· Technical guidance from engineering consultants to the developer and the Queensland State Government recommended that River Road should be closed and Archer Street should remain a site access road for the treatment plant;

· As a result of the above, the construction of Archer Street did not consider any hydraulic design requirements and therefore does not meet any flood immunity standards;

· Archer Street was also designed to have minimum pavement standards and therefore did not achieve any on maintenance or quality assurance certification at the completion of construction;

· The current Archer Street formation would require significant investment from Council to bring it up to a standard to allow through traffic;

· Concern was raised that connecting River Road through to the industrial estate would encourage heavy vehicles to travel through the residential area. Therefore, it was envisaged at the time of this report that future development works would continue to provide clear separation between the industrial estate and the residential estate;

· It was further anticipated that future residential development in the area would provide a collector street connection from Nelson Street through to Bognuda Street in some form.

The recommendations of the report presented to the Infrastructure and Emergency Management Committee meeting were adopted at the October 2018 Ordinary Council Meeting.

Related Development Applications

Attachment 3 provides a locality map of the area in question and has overlayed two (2) development approvals currently in place relevant to this matter.

Development Approval 10081/2021/OW

The first development approval relates to an operational works approval that is currently being undertaken by the developer pursuant to the conditions of Reconfiguring a Lot Development Approval 6135/2014/MAMC/C for Stage 4 of the Citiswich Estate. The operational works approvals consists of:

· The construction of Warner Road, a new industrial access connection road between Hume Drive and River Road to replace Archer Street and service Stage 4 of Citiswich as well as the existing uses on the western side of River Road by SEQ Water and Urban Utilities. Notably, Archer Street is to be closed as part of Stage 4 of the Citiswich Estate and the land used for industrial development purposes.

· Modifications to the existing intersection of Archer Street and Hume Drive to remove the roundabout and replace it with a T-intersection.

· Stormwater infrastructure improvements to Hume Drive.

These works are currently being undertaken by the developer and their contractors and it is expected that completion of these works will occur sometime in the fourth quarter of 2022, subject to weather and other potential delays.

Development Approval 4874/2012/MAMC/C

The second development approval is for a residential subdivision consisting of 115 new residential lots and a new local park. The approval is for the development to occur over three (3) stages and to date none of these stages have been carried out despite operational works approval being obtained for the development on 27 October 2020 (application reference number 75/2020/OW). This approval was obtained by Walker Corporation and formed Stage 6 of the Citiswich development but was later transferred to Qartaba Homes Pty Ltd on 30 September 2015.

Of relevance for this report is a condition placed on the development approval to cul-de-sac River Road at the northern end and near the intersection with Nelson Street. River Road is proposed to provide a connection into the residential estate only. This proposal is represented in further detail in Attachment 3 of this report.

Should consideration be given to the opening of River Road, this development approval would need to be changed at the request of the owner Qartaba Homes Pty Ltd. Further consultation would need to occur with this property owner as Council is unable to retract an existing development approval or compel the developer to change it. As a constructing authority, Council could undertake works to open River Road in the interim. However, unless the development approval were changed, works would be changed back in accordance with the conditions of the development approval by the approval holder.

Additional Development Planning Risks

Urban Utilities

The proposed new Warner Road will facilitate the primary access by Urban Utilities to the Bundamba Sewerage Treatment Plant (Bundamba STP), which is currently obtained via Archer Street. Urban Utilities (then known as Queensland Urban Utilities) wrote to Council on 8 July 2015 objecting to the Citiswich Stage 4 development application and provided the following information:

The submitted plans highlight the closure of Archer St with the creation of a new

road link connection from Bognuda St to River Road. Archer St currently acts as

Queensland Urban Utilities (QUU) primary access road to the Bundamba sewerage treatment plant (Bundamba STP). The access is utilised for all maintenance vehicles and equipment necessary for operation and maintenance of the facility, including bio waste disposal trucks, waste tankering trucks, and water tankers. Any new road must allow for all necessary vehicular movements in order to maintain current and future operations. Closure of Archer St can only occur upon completion of the new road.

Current tankered waste truck movements are approximately 15/day. In peak

periods QUU can receive up to 100 tanker filling trucks/day. Bio solid truck

movements are approximately 3/day. With the inclusion of staff and maintenance truck movements, the proposed new road is likely to generate noise and traffic issues that will negatively impact the proposed residential development.

As the Bundamba STP is an existing lawful use and critical community infrastructure, QUU’s strong preference is that a significant buffer is established between the proposed access road and the residential zone or the residential development is re-located well away from the access road.

Should River Road be opened, it is expected that the Urban Utilities vehicles described above will mix with general residential vehicles, and additional residential vehicle movements will travel close to the Bundamba STP. It is also anticipated that there will be an increase in concerns raised from the local residents as a result of increased industrial traffic.

Traffic Impact Assessment

The current development approvals in the area have all have been assessed over the years on the basis of River Road remaining closed to ensure the industrial area and residential area remain completely separate. Should it be considered to open River Road, traffic impact assessments of the road network would have to be carried out to ensure that the potential additional traffic loads on the new Warner Road, as well as assessing the intersection of Warner Road and Hume Drive to determine if it will have capacity to cater for the additional traffic.

Transport Network Review

From a transport network perspective, the opening of River Road to traffic to connect to the soon to be completed Warner Road is an undesirable outcome.

Transport Network Risks

There are two main risks identified with the opening of River Road from a transport network perspective. The first risk is related to poor driver behaviour and more specifically speeding vehicles. The open section of River Road south of Nelson Street over the last few years has had multiple concerns raised in relation to poor driver behaviour in particular speeding vehicles. Should River Road be opened to traffic north of Nelson Street there will be increased traffic to the area as well as the potential for higher speeds due to the straight and long formation of the road. It is acknowledged that there are existing speed awareness signs on the southern portion of River Road.

Another risk associated with opening River Road to traffic is the potential for heavy vehicles to utilise the opened connection as well as the general increase in traffic on the local residential road network. Heavy vehicle movements between the Citiswich Industrial area and the residential areas to the south has been specifically limited via the master planning of the Citiswich Estate, the reprioritisation of Bognuda Street and introduction of the Bognuda Street/Hume Drive intersection. As such, heavy vehicle traffic is directed toward Hoepner Road and Ashburn Road to access Brisbane Road and the Warrego Highway. Given that the future Warner Road has been designed for heavy vehicle movements, it will not be difficult for these types of vehicles to traverse the residential areas throughout Bundamba if River Road is opened. For the local community industrial traffic is considered a nuisance and as a result, through planning mechanisms, Council has in the past looked to ensure clear delineation between residential and industrial areas.

Asset Condition Assessment

Attachment 4 provides photographic evidence of the current asset condition of River Road, Bundamba. In general, the road condition appears to be in a moderate visual state, however, it is unclear as to the state of the pavement under the existing road seal.

Asset Condition Risks

The asset condition assessment has been undertaken through an onsite inspection. A detailed analysis through geotechnical investigations of what is happening under the pavement surface has not been undertaken. It would be highly likely that detailed investigations would determine a risk that the pavement would not be suitable for heavy vehicles. Image 12 of Attachment 4 is of particular concern in that a subsoil drainage is evident in the gully pits on River Road at only 300mm in depth. Typically, subsoil drainage is at a minimum of 600mm in depth and therefore questions are raised in relation to the pavement depth. Given the uncertainty, it is unclear on how long the road asset could last under traffic load and it would be a high risk to be noted. There is a likely chance that the road condition is in a poor state and the addition of traffic may induce the need for major road reconstruction. This would only be evident through detailed geotechnical analysis. Should the road require full road reconstruction it would be costly and would have to be considered as part of future capital budget deliberations.

Works Required for Road Re-opening

Should the risk of the asset condition be accepted and River Road is opened, then additional works will be required. These include, but are not limited to, the following:

Required works prior to opening:

· Line marking and signage – As per evidence of Images 1 and 2 of Attachment 4, line marking and signage will need to be implemented to ensure appropriate driver behaviour is undertaken if the road is open to traffic;

· Nelson Street intersection improvements – As per evidence of Images 3, 4 and 5 of Attachment 4, intersection improvements are required to be undertaken to remove bollards, remove concrete islands and undertake a large section of pavement repairs to the intersection. It would be suggested that the Nelson Street approach of the intersection be controlled with a stop sign and River Road continue straight through;

· Bollard Removal and Pavement Repairs – As per Image 6 of Attachment 4 there are bollards approximately 40m north of Nelson Street that will require removal. Once removed the road will need to be repaired with a pavement repair undertaken for the road cross section;

· Western verge improvements – As per Image 7 of Attachment 4, the Works and Field Services team would be required to undertake corrective action to the verge to remove wheel ruts and other depressions near the footpath;

· Eastern verge minor drainage and verge improvements – As per Image 7 of Attachment 4, the Works and Field services would be required to undertake minor drainage improvements to ensure water does not sit on the road or road edge as well as clear overgrown vegetation growth on or around the existing road formation;

· Road maintenance repairs such as crack sealing, potholes and failures - As per Images 9, 10 and 11 of Attachment 4, it would be anticipated that this would be an ongoing requirement through regular road inspections as part of business as usual for the Works and Field Services team.

Of the required works listed, the intersection improvement of Nelson Street and the repairs required to the bollard removal would require capital funding and a future budget amendment. All other works would be suggested to be undertaken as maintenance works.

In addition to the above, the below list would be suggested additional works should River Road be open to traffic:

· Street lighting – From an onsite assessment it would seem that there is a potential single streetlight missing along the closed section of River Road. It would be suggested that this be further investigated if River Road is opened;

· Street Trees – Street trees provide an improved amenity to the area as well as can assist as a form of traffic calming. It would be suggested that should River Road be opened that street trees are implemented on the western verge.

Assessment Summary

In summary, the following comments are provided in consideration to the petition request to open River Road, Bundamba:

· Although it is acknowledged that opening River Road will provide convenience for local residents, more than likely it will also induce high amounts of additional unwanted traffic including industrial traffic;

· Opening River Road may see a high increase on existing poor driver behaviour such as speeding vehicles given the length and form of the road;

· The potential to open River Road would be subject to negotiations with developers and other stakeholders of the area and would require changes to existing development conditions;

· Opening River Road would require moderate up front capital investment to open the road safely;

· The condition of River Road is in a moderate state and has the high potential need for significant reconstruction funds now or into the near future;

· There has been a previous Council resolution to retain the closure of River Road, Bundamba at the intersection with Nelson Street. This decision has formed the basis of broader decision making for the local area and industrial precinct and the ongoing development approvals for these areas.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Not Applicable

RISK MANAGEMENT IMPLICATIONS

Other than the risks identified in the previous sections of this report it should be noted that should River Road remain closed at the intersection of Nelson Street, future road connectivity would be subject to development construction and timing. At present time there is no indication of when the relevant residential estate will proceed.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION https://objprd.council.ipswich.qld.gov.au/id:A8137132/document/versions/latest
(a) What is the Act/Decision being made?	Recommendation A states that River Road, Bundamba remain closed north of the intersection with Nelson Street
(b) What human rights are affected?	No human rights are affected by this decision.
(c) How are the human rights limited?	Not applicable.
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

Should it be considered that River Road be opened to traffic a budget amendment would be required to undertake capital works to facilitate the road opening, as well as additional maintenance activities. Given detailed investigations have not been undertaken, it is currently unknown what capital or maintenance related costs would be required.

COMMUNITY and OTHER CONSULTATION

Council officers have not undertaken any direct consultation with the local community regarding this report. However, should it be considered to open River Road it would be recommended that this would be subject to further consultation with the local community.

Conclusion

A petition regarding the opening of River Road, Bundamba at Nelson Street was presented to Council at the Ordinary Meeting on 21 April 2022. Following investigations into the request to open River Road, Bundamba at the intersection with Nelson Street, it is not recommended that the road be opened to general traffic.

Attachments and Confidential Background Papers

1.	Petition requesting the opening of River Road, Bundamba north of Nelson Street ⇩
2.	Council adopted report regarding previous petition - IEM Committee, October 2018 ⇩
3.	River Road locality map and relevant development approvals ⇩
4.	River Road existing road condition assessment north of Nelson Street ⇩

Joshua Ellis

Principal Engineer (Traffic Operations)

I concur with the recommendations contained in this report.

Mary Torres

Infrastructure Strategy and Planning Manager

I concur with the recommendations contained in this report.

Tony Dileo

Manager, Infrastructure Strategy

I concur with the recommendations contained in this report.

Sean Madigan

General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

Growth Infrastructure and Waste Committee

Meeting Agenda

11 August

2022

Doc ID No: A8106683

ITEM: 3

SUBJECT: Redbank Plains Library Additional Community Meeting Space - Response to Notice of Motion

AUTHOR: Manager, Capital Program Delivery

DATE: 8 June 2022

Executive Summary

This is a report providing a response to a Notice of Motion moved by Deputy Mayor Jacob Madsen at the Council Meeting of 19 May 2022:

That a design be prepared and costed for conversion of the former Mobile Library Garaged at Redbank Plains Library with said design to focus on delivery of:

a) Community Meeting space with afterhours access

b) External landscaping to allow appropriate pathways to afterhours access and use by community on special occasions

Recommendation/s

That the report Redbank Plains Library Additional Community Meeting Space – Response to Notice of Motion be received and the contents noted.

RELATED PARTIES

There are no discernible conflicts of interest arising as a result of this report and its recommendation.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

Council has asked that a design be prepared and costed for the conversion of the former Mobile Library Garage at Redbank Plains Library into additional community meeting space.

The former garage was inspected and a further two (2) potential locations adjacent to the library were also reviewed, with alternative room sizes explored.

In all, this provided six (6) options to explore to facilitate development of a community meeting space, with each having identifiable benefits and costs with a variety of budget requirements.

Figure 1 below illustrates the location of the options available for developing a Community Room in or adjacent to the Redbank Plains Library on Moreton Avenue.

Figure 1 – Community Room Options

Location 1 – Re-fit of the Former Mobile Library Space

Noting the ground slab in the garage space is the original driveway slab and as such is deemed non-structural for the purposes of construction a building structure, there are three (3) sub-options for a solution constructed in this area:

Option 1.1

Construct a room (4.6m x 7.2m) with tea making, wash-up facilities and space for approximately 20-30 persons, refer Figure 2.

Estimated cost of works – $260,000 ex GST.

Additional scope will be required to extend beyond simply creating the room within the existing garage space, the further work required will include the following:

· bird proofing and vermin proofing of the existing garage roof structure

· re-construct the gutter between the garage and the library roof to make it watertight

· construct new footings and a floor structure inside the existing garage building, independent of the existing shed structure

· provision of a DDA compliant concrete pathway from the carpark to the new entry door accessing the community space

· security and good quality lighting required for the accessways

· modify the existing secure veranda to permit controlled after-hours access to the existing toilets and amenities

· introduce topping slab in garage space to ensure slab area is weatherproof

Benefits of this solution are:

· little operational impact to the library

Figure 2 - Option 1.1 – 4.6m x 7.2m, 20–30-person room

Costs of this solution are:

· major disruption to the staff working environment through loss of key storage

· access to the community room is located at the ‘side’ of the existing library, increasing the security risk to user of the site after-hours

· requirement to provide additional permanent parking

· modifications required to the existing garage structure to develop windows and weatherproof access to the room

Option 1.2

Construct a room 4.6m x 11m with tea making, wash-up facilities and space for approximately 35-45 persons, refer Figure 3.

Estimated cost of works – $360,000, ex GST.

Additional scope will be required to extend beyond simply creating the room within the existing garage space, the further work required will include the following:

· all dot points from Option 1.1 outlined above

· the existing table lift needs to be relocated and a new access point to the staff work room will need to be constructed

· re-construction of the existing staff work room fire exit is required to provide a second egress path of travel and satisfy the requirements of the National Construction Code (NCC)

· introduce topping slab in garage space to ensure slab area is weatherproof

Benefits of this solution are:

· larger space for community meetings

Costs of this solution are:

· substantial disruption to staff working environment due to loss of storage

· requirement for substantial operational change at the library

· all costs associated with Option 1.1 apply to this option

Figure 3 – Option 1.2 – 4.6m x 11.0m, 35-45-person room

Option 1.3

Construct a room 4.6m x 19.3m with tea making, wash-up facilities and space for approximately 65-80 persons, refer Figure 4.

Estimated cost of works – $615,000ex GST.

Noting that while significant disruption to library operations will occur during this option’s construction activities, no allowance has been made for the associated costs.

Additional scope will be required to extend beyond simply creating the room within the existing garage space, the further work required will include the following:

· all dot points from Options 1.1 and 1.2 outlined above

· construct a new enclosed loading bay outside the garage roller door

· the existing table lift needs to be relocated and new access point to the staff work room constructed

· relocate the existing staff room

· remove existing rear fire exit from staff work room and expand slab area to enlarge the staff work room

Figure 4 - Option 1.3 - 4.6m x 19.3m, 65-80-person room

Benefits of this solution are:

· larger space for community meetings

· possible to create two (2) separate rooms operating concurrently

Costs of this solution are:

· all costs associated with Options 1.1 and 1.2 apply to this option

· significant disruption to staff working environment

· significant change required to library operations

· security and safety concerns are significantly increased as room access is to the ‘rear’ of the existing library, which is remote from the available parking spaces

· shape of the space is not good when used as one large space

Location 2 – Construction of a North-East Extension of the Library Space

If an extension was to be constructed on the north-east side of library space 1 it would need to be accessed independently of the library space but could be booked in a similar fashion to the two (2) existing northwest facing meeting rooms inside the library. This may create an operational impact on the library as the building area will have experience patronage and may require additional resourcing as a result.

Although patrons could access the existing amenities in a similar fashion to the other options, it is preferred that separate toilet facilities be provided to service the space. If the existing toilet access is deemed acceptable this additional cost could be saved.

There is sufficient vacant space around the proposed area for construction of the structure, however it is acknowledged that the ground surface falls away from the existing building and some filling will need to be introduced to develop a suitable building platform.

In this location the community space can be virtually any size necessary, but the following construction cost estimate was calculated based on creating a 7m x 10m space which would accommodate up to 50-70 persons in a sit-down lecture/training format, with foyer and self-contained PWD (persons with disabilities) toilet facilities and storage.

For Option 2.1 layout refer Figure 5 below.

Figure 5 - Option 2.1 - 7.0m x 10.0m, 50-70-person room

Estimated cost of works for Option 2.1 – $495,000, ex GST.

Option 2.2 is essentially the same meeting room layout as per Option 2.1 above, however it does not include a separate foyer, PWD amenities,storage and would be serviced by an open veranda form.

The estimated construction cost of these facilities in Option 2.1 is $59,800, reducing the estimated cost of works for Option 2.2 to $435,000 ex GST.

The scope of work will include the following:

· construction of a building platform to vacant space to the northeast

· construction of a new room maintaining the existing design intent of the library

· concrete pathway required from the carpark to the new community room veranda

· extend the existing security system to support use of the rooms

· service connections for the extension

Benefits of this solution are:

· construction can proceed with minimal disruption to library operations the existing library building aesthetic will not be compromised

· community rooms can be designed and sized to suit the perceived use

· provision of a moveable walls into library space 1 will allow larger outreach programs to be hosted by the library

· immediately adjacent to existing parking facilities

Disbenefits of this solution are:

· effectiveness of the eastern facing gable skylight in library space 1 will be reduced

· the hire of the room(s) may require a review of resources to manage it

· if no toilet or amenities are provided in the room, (ie Option 2.2) community room users will be required to travel outside the building to use the existing library public toilets and amenities

Location 3 – Construction of a Freestanding Community Meeting Room

This space would be accessed from outside and discreet from the library operations. The building aesthetic would be designed to complement the existing library forms and scale.

The space could be virtually any size envisaged, but the following costs were calculated based on creating a space which would accommodate 50-70 persons in a sit-down lecture/training format. The room would need to be approximately 8m x 9m in floor area, with tea making and wash-up facilities. The building could be designed with a northern facing veranda space to support ANZAC day activities and other events on or around the site.

Estimated cost of works – $415,000, ex GST.

The scope can provide toilets and amenities that are similar to those in Option 2, but it should be noted that the cost estimate does not include provision of these facilities.

Benefits of this solution are:

· construction can proceed without any disruption to library operations

· community rooms can be designed and sized to suit the perceived use

· immediately adjacent to existing parking facilities

Disbenefits of this solution are:

· hire of the room(s) may require a review of resources to manage

· security systems would be fully independent of the library installation

· if no toilet or amenities are provided in the room then community room users will be required to travel outside the building to use the existing library public toilets and amenities

Additional Information for Consideration

Car parking

Regardless of the option selected, the existing available carpark that services the library is limited to 14 cars, this includes two (2) DDA compliant spaces.

Library staff currently park their vehicles on the grassed area to the east of the library to keep the carpark clear for the public to access.

Observations of the space indicate that the carpark is regularly 90% occupied.

Given the library is a driving destination library (due to its relatively remote location from public transport), the increased patronage generated by the planned community meeting room will in turn necessitate the need for additional parking to support the enhanced use.

Refer Figure 6 below for an image of the car parking around the library on a Sunday.

Figure 6 - NearMap Image of Parking on a Sunday

Disability Discrimination Act (DDA) Compliance

Application of further considerations under the National Construction Code (NCC) may be required due to the scope of modifications to the existing structure. This may trigger a requirement to upgrade other elements of the existing building, including accessways, amenities and parking to satisfy the requirements of DDA.

After-hours Access to Toilets and Amenities

Modifications to the existing security system will need to be undertaken to ensure secure, after-hours access is maintained to the library perimeter at all times. These costs have been included in the estimate.

The modification would be as follows:

· options 1.1, 1.2, and 1.3 will all require adjustments to the existing side access gate. The screen will need to be replaced with a suitably designed gate, or door, with self-closing, self-locking capability

· option 2.1 will not require any modifications as the facility can be fully self-contained

· options 2.2 and 3 will require secured access to be provided, either through a solution similar to that required for Options 1.1, 1.2, and 1.3 or a secured door constructed as a combined project to provide an after-hours book return facility at the southwest end of the existing secured veranda

Staff and Resources

It has been raised by Libraries staff that the resources allocated to the Redbank Plains Library once the library is refurbished, and the capacity increased, will be insufficient to support management of the community rooms.

Due to the proximity of the community room/s to the library, it is expected that members of the public will naturally gravitate to the library staff to both hire the space and seek resolution of issues, should they arise, during use of the spaces and may require additional resources to manage the meeting room/s.

Any decision to construct a new space should also allocate additional operational resourcing to run the additional space.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Not Applicable

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report and its ‘receive and note’ recommendation.

Potential matters relating to car parking, DDA compliance, after-hours access and resourcing have been provided in the report for awareness and consideration.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

Recommendation A states ‘That the report Redbank Plains Library Additional Community Meeting Space – Response to Notice of Motion be received and the contents noted’. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Financial/RESOURCE IMPLICATIONS

There are no financial or resource implications associated with this report and its ‘receive and note’ recommendation.

Potential matters relating to car parking, DDA compliance, after-hours access and resourcing have been provided in the report for awareness and consideration.

COMMUNITY and OTHER CONSULTATION

Redbank Plains Library staff.

Samantha Chandler, Manager Libraries and Customer Services.

Conclusion

The following table summarises the information provided for each of the locations and the respective room size options at each location.

Note all estimate figures stated are based on high level, square metre (sqm) rates, as provided by Rawlinson Australian Construction Handbook 2022.

Option	Description	Size	Occupancy (occupancy assumes no restrictions due to COVID-19)	Indicative Estimate * ($, ex GST)	Impact on Library Operations
1.1	Re-fit of former mobile library garage	1 room, 4.6mx7.2m	20-30 persons	$260,000	High
1.2	Re-fit of former mobile library garage	1 room, 4.6mx11.0m	35-45 persons	$360,000	Substantial
1.3	Re-fit of former mobile library garage	2 rooms, 4.6mx19.3m in total	65-80 persons	$615,000	Significant
2.1	Building extension to library space 1 with northern veranda	2 rooms, 7.0mx10.0m in total	50-70 persons	$495,000	Minor
2.2	Building extension to library space 1 with northern veranda	2 rooms, 7.0mx10.0m in total	50-70 persons	$435,000	Minor
3	Free-standing building located to the west of the library entry door	1-2 rooms, 8.0mx9.0m in total	50-70 persons	$415,000	Nil

*Exclusions from estimate:

· cost of disruption to library operations and use

· council’s internal and external costs

· loose furnish and fittings

· digital technology or AV equipment

· upgrade of services to cater for additional building use

· special site considerations a listed below

In general, several other considerations must be assessed. These are universal to all options and are exacerbated by the anticipated increase of activity at the site, they include:

· a shortfall of formal parking spaces around the library

· safety and security around the site with an increase in after-hours access

· satisfaction of the requirement to provide Disability Discrimination Act 1992 (DDA) compliant access

· after-hours access to toilets and amenities

· operational resourcing to run the additional space

Graeme Martin

Manager, Capital Program Delivery

I concur with the recommendations contained in this report.

Sean Madigan

General Manager - Infrastructure and Environment

I concur with the recommendations contained in this report.

Ben Pole

General Manager, Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Growth Infrastructure and Waste Committee

Meeting Agenda

11 August

2022

Growth Infrastructure and Waste Committee NO. 2022(06)

14 July 2022

Minutes

COUNCILLORS’ ATTENDANCE: Mayor Teresa Harding (Chairperson); Councillors Paul Tully (Deputy Chairperson), Sheila Ireland, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Nicole Jonic

COUNCILLOR’S APOLOGIES: Deputy Mayor Jacob Madsen

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Infrastructure and Environment (Sean Madigan), General Manager Planning and Regulatory Services (Peter Tabulo), Acting General Manger Corporate Services (Jeff Keech), Manager, City Design (Brett Davey), Manager, Economic and Community Development (Cat Matson), Manager, Environment and Sustainability (Kaye Cavanagh) Manager, Procurement (Richard White), Acting Chief Financial Officer (Paul Mollenhauer), Manager, Capital Program Delivery (Graeme Martin), Manager, Asset Services (Brett McGrath), Chief of Staff – Office of the Mayor (Melissa Fitzgerald), Manager Development Planning (Anthony Bowles), Acting Property Services Manager (Alicia Rieck), Senior Property Officer - Tenure (Kerry Perrett), Senior Policy and Communications Officer (David Shaw), Deputy General Counsel – Legal Services (Allison Ferres-MacDonald, Senior Digital Media and Content Officer (Jodie Richter) and Theatre Technician (Trent Gray)

Leave of Absence - Deputy Mayor Jacob Madsen

Deputy Mayor Jacob Madsen requested a leave of absence from the meeting.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Sheila Ireland:

That a leave of absence be granted for Deputy Mayor Jacob Madsen.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY

Councillor Kate Kunzelmann delivered the Acknowledgement of Country.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

1. Response to Notice of Motion - Spray Seal Road Maintenance Treatments

This report is in response to a Notice of Motion which was raised at the Council meeting held on 19 May 2022, item number 17.4.

DECISION

Moved by Councillor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

That this report be provided as information only to Councillors from a Notice of Motion and that it be noted that no recommendations at this time are being submitted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Confirmation of Minutes

2. Confirmation of Minutes of the Growth Infrastructure and Waste Committee No. 2022(05) of 16 June 2022

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the Minutes of the Meeting held on 16 June 2022 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Officers’ Reports

3. Disposal of Council Freehold Land in Trust located at 7001 Redbank Plains Road, Redbank Plains

This is a report concerning development application 6436/2019/CA and the requirement for part of land owned by Ipswich City Council (‘Council’) on trust for road purposes to be disposed to MG Land Pty Ltd (the “Developer”) in freehold (to facilitate new housing lots) located at 7001 Redbank Plains Road, Redbank Plains, described as Lot 902 on SP292400.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A. That Council declare part of 7001 Redbank Plains Road, Redbank Plains, more particularly described as the part of Lot 902 on SP292400 that is highlighted in yellow in Plan 4 in this report, surplus to Council requirements and available for disposal (‘Surplus Land’).

B. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(iv) of the Regulation applies to the disposal of the Surplus Land at 7001 Redbank Plains Road, Redbank Plains more particularly described as part of Lot 902 on SP292400 (Council Land) (Council file reference 5609), because the Surplus Land is being disposed of to a person who owns adjoining land.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

4. Council response to the State Government - Independent Environmental Protection Agency (EPA) consultation

This is a report concerning a proposed response to the Queensland State Government’s request for targeted consultation on the proposal for an independent Environmental Protection Agency.

Only one response is submitted per organisation. This report details Council’s response to the consultation survey and associated submission.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That this report be received, noted and made available to the Queensland State Government as Ipswich City Council’s submission, together with the Survey response as detailed in Attachment 1.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

5. FOGO waste bin fee for tenanted properties

This is a report concerning the Food Organics Green Organics (FOGO) waste bin charge for tenants of Ipswich rental properties.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Nicole Jonic:

That the FOGO waste bin charge for tenants of Ipswich rental properties be set at $80.00 per annum, effective from 1 July 2022.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

6. Infrastructure and Environment Department Capital Delivery Report May 2022

This is a report concerning the performance of the capital delivery by the Infrastructure and Environment Department for the month of May 2022.

In the first half of the financial year the department was on track to deliver 100% of the capital program. This was unfortunately disrupted by the two significant rain events in 2022. As a result of these events our construction crews were re-tasked to complete flood clean up and recover works for an extended period. In addition to this, the wet weather meant that both Council and its contractor were unable to conduct construction work for a period of approximately 2 months. This has negatively impacted the overall delivery of the capital program in terms of timing. The department expects to complete all uncompleted 2021-2022 Project in the first quarter of the 2022-2023 FY as well as completing the approved projects in the 2022-2023 Capital Program.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

7. Exercise Of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 31 May 2022 to 4 July 2022

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

8. Planning and Environment Court Action Status Report

This is a report concerning a status update with respect to current court actions associated with development planning applications

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.00 am.

The meeting closed at 9.32 am.

Growth Infrastructure and Waste Committee

Meeting Agenda

11 August

2022

Doc ID No: A8176960

ITEM: 6

SUBJECT: Ipswich General Cemetery Heritage Project Concept Design

AUTHOR: Principal Officer (Projects)

DATE: 13 July 2022

Executive Summary

Recommendation/s

That the report be received and the contents noted.

RELATED PARTIES

LAT 27 is the company selected through the procurement process to deliver the concept design for the project. They have engaged the services of other companies and consultants to undertake site assessments and technical studies of the site.

There have been no declarations of a conflict of interest in relation to this project.

ifuture Theme

Safe, Inclusive and Creative

Purpose of Report/Background

Ipswich General Cemetery is historically significant for its association with people and events of importance in both Queensland and Ipswich’s history. The Ipswich General Cemetery Heritage Project was commenced to relocate displaced headstones which were moved in the “clean up” of the cemetery in the late 1970’s.

A determination was made that the displaced headstones must be relocated following a safety assessment of the headstones in their current location. This assessment, undertaken in 2019, identified that numerous headstones are at risk of falling for a variety of reasons since they were placed in the concrete beams forty years ago. As a result of the safety assessment, 46 of the headstones were propped with bracing to prevent them from falling as an interim safety solution. Further heritage advice was received, that the current angle of the headstones is damaging to the sandstone and inscriptions, as the angle allows the rain to erode the soft stone.

During the 2021-2022 year, an external consultancy was contracted by Council to develop a conceptual design of the area described as the “Pioneer burial area” within the Ipswich General Cemetery. The project team identified community consultation was an extremely important aspect in the development of the design. Consultation occurred over a nine-week period from early March to mid-June 2022, engagement was undertaken through a variety of avenues including media releases, Facebook posts, articles in newsletters and the development of a Shape Your Ipswich page. Feedback from the community and other stakeholders assisted in refining the concept design principles which reduced the concept designs to three potential options as shown in Attachment 1.

Further engagement with stakeholders and the community was then undertaken in relation to the proposed concepts and on 14 June 2022, a face-to-face engagement workshop was held with the community members, who had registered their interest, in the project via the Shape Your Ipswich page. The community consultation resulted in overwhelming support for the Memorial Garden concept. The Memorial Garden concept has also been the clear favourite of many other stakeholders engaged in the project.

Based on the feedback from the community and other key stakeholders, it has been agreed the preferred concept design is the Memorial Garden. This initial concept design will be used to proceed to detailed plans for the project during the 2022-2023 year.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

Local Law 7 (Local Government Controlled Areas and Roads)

Subordinate Local Law 7.1 (Local Government Controlled Areas and Roads)

Land Act 1994

RISK MANAGEMENT IMPLICATIONS

There is an ongoing safety risk associated with the potential collapse of the relocated headstones in their current location as the footings created in 1978-9 are not adequate to house the headstones in the highly reactive soil of the cemetery. This risk is not to be taken lightly as there is a recorded death from an interstate cemetery where a monument fell onto a child. The headstones and the existing bracing are subject to inspections to monitor the current safety risk.

One risk mitigation option considered to protect people visiting the headstones was to fence off the current area and not allow access near the headstones. This option has been rejected by most stakeholders due to the historical significance of the headstones and the interest in them from the community. This option would also lead to increased rain erosion to the sandstone headstones and loss of heritage value as the inscriptions become illegible.

During the concept planning process, other matters have been identified such as the potential cultural significance to First Nations People. The initial survey from 1850 allocated a significant portion on the “Pioneer Cemetery” for First Nations People burials. Although cemetery records indicate that the number of First Nations People buried in the cemetery is low, consultation with the Native Title and Cultural Heritage Officer and the Indigenous Australian Community Development Officer is ongoing.

HUMAN RIGHTS IMPLICATIONS

The Recommendation states that the report be received, and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Financial/RESOURCE IMPLICATIONS

The Ipswich General Cemetery Heritage Project has been allocated capital funding and is contained within the adopted Capital Works Program 2022-2024.

$75,000 has been allocated during the 2022-2023 year for the detailed design stage of the project and a further $575,000 has been allocated for the following two financial years (2023-2025) for the construction phase of the project.

Due to the current significantly fluctuating market, the initial construction funding estimate allocation may be insufficient to complete the project and a budget amendment may be required if additional funding is necessary.

COMMUNITY and OTHER CONSULTATION

As mentioned earlier in the report, consultation with key stakeholders and the community has been fundamental in the development of the project to date. Stakeholders have included the Mayor, Councillors, the Native Title and Cultural Heritage Officer, the Indigenous Australian Community Development Officer, The Genealogical Society, religious groups, the Team Coordinator for Cultural Heritage, Officers from the Capital Delivery Branch, and numerous descendants of those buried within the cemetery.

An example of the comments received in relation to the final concept design follows:

“I 100% agree that the garden (Memorial Garden) is the right way to go. I think a welcoming space like the garden will help to reduce the stigma around spending time in cemeteries being "creepy" and encourage more people to look into their family history and local history in general.

As far as the Indigenous area goes, I think it's very important to focus on and acknowledge this in a way that is respectful to the culture. I am Indigenous (the side of my family that are buried at Ipswich General Cemetery are not) and would be happy to help with consultation in this specific area with regards to what would be tasteful and appropriate.

Thank you for including us as descendants in this project.”

Recognition of all those buried within the Pioneer Section of the cemetery has also been highlighted as a key issue. It has been estimated that more than 4,500 burials have taken place within this section of the Ipswich General Cemetery and the feedback from the consultation process is clear that people buried there need to be acknowledged through a plaque, signage, or digitally on a platform such as Picture Ipswich or a combination of these methods.

Conclusion

The Ipswich General Cemetery Heritage project was initially envisaged to be a headstone placement strategy for burials of circa 1850-1890’s. Through the findings of the technical reporting phase, the design team are now aware that the site includes a far more complex layering of cultures, faiths and burials of marked and unmarked graves including burials of First Nations People.

The Project Team has instructed LAT 27 to proceed with developing a final concept design and cost estimates for the Memorial Garden design. This design encapsulates all the key design principles established to date.

Beyond the concept designs for the restructure of the headstones an additional body of work is required to ensure the ‘story telling’ of the area is executed with much consultation and sensitivity to stakeholders. Once completed the area is envisaged to provide ongoing economic value to Council from the conservation of heritage, with links to the Ipswich Heritage Trail and inclusion in festivals such as Galvanised that celebrate Ipswich’s heritage.

Attachments and Confidential Background Papers

1.	Concept design principles and options ⇩

Graham Schultz

Principal Officer (Projects)

I concur with the recommendations contained in this report.

Alisha Connaughton

Manager, Compliance

I concur with the recommendations contained in this report.

Peter Tabulo

General Manager Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”

Growth Infrastructure and Waste Committee

Meeting Agenda

11 August

2022

Doc ID No: A8114713

ITEM: 7

SUBJECT: Personal Tributes in Council's Open Space and Road Network - Assessment of Application

AUTHOR: Team Lead (Open Space and Facilities)

DATE: 19 July 2022

Executive Summary

Recommendation

That the personal tribute as noted in the application detailed in Attachment 1, be approved by Council.

RELATED PARTIES

Nil conflicts of interest have been identified.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

Council has received a ‘Personal Tribute in Council’s Open Space and Road Network’ (PT) application from Mrs Carmel Kendrick in memory of her late husband Mr Murray Kendrick (Refer to Attachment 1). The application proposes the installation of a plaque in memory of Mr Murray Kendrick on the bridge near the main entry to the Nerima Gardens located within Queens Park, Ipswich. Mr Murray Kendrick is recognised as the designer of the bridge structure where the plaque is proposed to be installed.

The PT application has been assessed by Council officers in accordance with the ‘Assessing Applications for Personal tributes in Council’s Open Space and Road Network Procedure’ and the ‘Personal Tributes in Council’s Open Space and Road Network Policy’ (Appendix 1 – Guidelines for the consideration of suitable persons), respectively provided in Attachment 2 and 3 of this report. Attachment 4 of this report includes the officer assessment of the PT application using the abovementioned procedure and guideline.

Listed below are key points of the PT application assessment:

1. The application demonstrates an association between the individual and place (Nerima Gardens located within Queens Park, Ipswich)

2. The application demonstrates that Mr Kendrick made notable contributions to the Ipswich community whilst being a lifelong resident of the city (75 years).

3. The application demonstrates a long-standing connection to place (land) or area (Ipswich)

4. The application was received by Council 24 February 2022. Mr Kendrick passed away on 31January 2022.

With consideration to key point 4, the application does not align with the PT policy position that installation of a personal tribute will not generally be considered within twelve months of the death of that person. This is typically to allow for the review of any historical perspectives of an application and to also consider any significant criteria. It is suggested that the “12 month” period can be waivered in this instance given the strong association provided in the application, and the contributions made to the Ipswich community by Mr Kendrick.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

- Personal Tributes in Council’s Open Space and Road Network Policy

- Assessing Applications for Personal tributes in Council’s Open Space and Road Network Procedure

RISK MANAGEMENT IMPLICATIONS

Not applicable

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS https://objprd.council.ipswich.qld.gov.au/id:A8116415/document/versions/latest
OTHER DECISION
(a) What is the Act/Decision being made?	The Recommendation states that the personal tribute as noted in the application detailed in Attachment 1 of the report by the Team Lead (Open Space and Facilities) dated 19 July 2022, be approved by Council.
(b) What human rights are affected?	No human rights are affected by this decision.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

The assessment of this application for Personal tributes in Council’s Open Space and Road Network has been undertaken using existing Council resources and budgets.

If the proposal is approved by Council, the applicant will be responsible for all costs associated with the design, fabrication and installation of the plaque as per the current Council Policy.

COMMUNITY and OTHER CONSULTATION

There has been no consultation with the community. Council officers have assessed this application in accordance with the Assessing Applications for Personal tributes in Council’s Open Space and Road Network Procedure and the Personal Tributes in Council’s Open Space and Road Network Policy.

Conclusion

Council has received a personal tribute application from Mrs Carmel Kendrick in memory of her late husband Mr Murray Kendrick. Assessment of the application demonstrates that the late Mr Murray Kendrick has an association with Nerima Gardens located within Queens Park, Ipswich. Mr Kendrick has a long-standing connection to Ipswich and has made notable contributions to the Ipswich community whilst being a lifelong resident of the city for 75 years.

Attachments and Confidential Background Papers

1.	Application for Personal Tribute in Council's Open Space and Road Network - Mrs Carmel Kendrick ⇩
2.	Assessing Applications for Personal Tributes in Council's Open Space and Road Network Procedure ⇩
3.	Personal Tributes in Council's Open Space and Road Network Policy ⇩
4.	Assessment of Personal Tributes application-Mrs Carmel Kendrick ⇩

Mark Bastin

Team Lead (Open Space and Facilities)

I concur with the recommendations contained in this report.

Mary Torres

Infrastructure Strategy and Planning Manager

I concur with the recommendations contained in this report.

Tony Dileo

Manager, Infrastructure Strategy

I concur with the recommendations contained in this report.

Sean Madigan

General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

Growth Infrastructure and Waste Committee

Meeting Agenda

11 August

2022

Doc ID No: A8167671

ITEM: 8

SUBJECT: 16829 Redbank Plains Road Stage 3 Upgrade

AUTHOR: Category Specialist

DATE: 8 July 2022

Executive Summary

This is a report concerning the recommendation to vary 16829 Civil Construction Works Redbank Plains Road – Stage 3 project with AllRoads Pty Ltd as per Attachment 1.

RECOMMENDATION

A. That the contractual arrangement (Council contract 16829) with Allroads Pty Ltd (Supplier) for Civil Construction Works Redbank Plains Road – Stage 3 be varied as follows:

(i) To resolve request variations as raised by AllRoads Pty Ltd in response to global and local events impacting contract costings. Refer to details as per confidential Attachment 1.

(ii) To amend the purchase price as per the details in confidential Attachment 1.

B. That Council enter into a deed of variation with AllRoads Pty Ltd to appropriately amend the existing contractual arrangement.

RELATED PARTIES

There were no conflicts of interest identified.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

The Redbank Plains Road Stage 3 project (located in Redbank Plains) is an arterial road upgrade of the route connecting motorists from Ipswich to the Cunningham Highway. The construction contract was awarded to AllRoads Pty Ltd in December 2021, following approval (under item 15.8 by Council) at the Council Ordinary Meeting on the 18 November 2021.

The purpose of this report is to seek approval for a variation in cost for the existing Ipswich City Council Major Municipal Works Contract 16829 (amended form of AS2124‐1992) – Civil Construction Works Redbank Plains Road Stage 3.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

RISK MANAGEMENT IMPLICATIONS

As per confidential attachment 1.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION
(a) What is the Act/Decision being made?	The report as part attachment 1 be approved and delegate to the Chief Executive Officer the power to take contractual action pursuant to section 238 of the regulation.
(b) What human rights are affected?	No human rights are affected by this decision. This is because the tenders are all companies (only individuals have human rights). Further, the subject matter of the contract will not impact on the human rights of any third parties.
(c) How are the human rights limited?	Not Applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not Applicable
(e) Conclusion	The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

As outlined in confidential Attachment 1.

COMMUNITY and OTHER CONSULTATION

The Infrastructure and Environment Department as the relevant contract owner have been consulted and agree with the proposal in this report and have endorsed the approach.

Conclusion

That Council support the recommendation to vary 16829 Civil Construction Works Redbank Plains Road – Stage 3 project with AllRoads Pty Ltd as per Attachment 1.

Attachments and Confidential Background Papers

	CONFIDENTIAL
1.	Recommendation to Award

Carlo Sorbello

Category Specialist

I concur with the recommendations contained in this report.

Wayne Bichel

Building Construction and Maintenance Category Manager

I concur with the recommendations contained in this report.

Richard White

Manager, Procurement

I concur with the recommendations contained in this report.

Pedro Baraza

Construction Manager

I concur with the recommendations contained in this report.

Graeme Martin

Manager, Capital Program Delivery

I concur with the recommendations contained in this report.

Sean Madigan

General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

Growth Infrastructure and Waste Committee

Meeting Agenda

11 August

2022

Doc ID No: A8131527

ITEM: 9

SUBJECT: Adoption of the Updated Construction and Repair of Property Access Policy

AUTHOR: Business Improvement Analyst

DATE: 21 June 2022

Executive Summary

As part of the update process, this policy did require a substantial change to align with current processes and practices within Council.

RECOMMENDATION

That the revised policy titled ‘Construction and Repair of Property Access Policy’ as detailed in Attachment 5, be adopted.

RELATED PARTIES

There are no known or declared conflicts of interest concerning this matter.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

The purpose of this report is to provide the community and council staff with the most up-to-date information to enable good decision making.

The existing policy, which has remained in place during this process, has been reviewed by our management team and staff to ensure it remains accurate and relevant.

There has been one change to the core purpose of this policy, all of ‘Section 1’ has been deleted from the existing version, the reason for this change is to eliminate any ambiguity on who is responsible for the construction and maintenance of driveways.

Evidence to support this decision is contained within the below two points.

· This policy amendment would then reflect consistency across ICC Local Law 7, Part 5 - Section 15 (Page 17), which contains the following advice highlighted below.

Attachment 1 - Local Law No. 7 – Local Government Controlled Areas and Roads 2013

· The following extract is from the ‘Ipswich City Council Driveway Fact Sheet’ that is currently available on the Council’s website infers that the driveway is the sole responsibility of the property owner.

Attachment 2 - Ipswich City Council Driveway Fact Sheet

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Law 7 (Local Government Controlled Areas and Roads)

RISK MANAGEMENT IMPLICATIONS

As this policy has remained operational during the review process, there are no identified risks that would delay decisions or tasks that would impact Council’s reputation or business as usual activities.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	The adoption of the updated Construction and Repair of Property Access Policy.
(b) What human rights are affected?	Human rights are not affected by these decisions.
(c) How are human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

There are no additional financial or resourcing implications as a result of adopting this updated policy.

COMMUNITY and OTHER CONSULTATION

Internal consultation included information, advice and approval from the Works and Field Services management team who perform maintenance operations on roads and footpaths.

No external communication was involved in this report however the updated policy will be available on Council’s website.

Conclusion

In conclusion, Works and Field Services Branch recommends that the Growth, Infrastructure and Waste Committee adopt the updated version of the Construction and Repair of Property Access Policy.

Attachments and Confidential Background Papers

1.	Local-Law-No.-7-Local-Government-Controlled-Areas-and-Roads-2013 ⇩
2.	Ipswich City Council Driveway Fact Sheet ⇩
3.	Construction and Repair of Property Access Policy - current ⇩
4.	Construction and Repair of Property Access Policy - with tracked changes ⇩
5.	Construction and Repair of Property Access Policy - final ⇩

Matthew Hutton

Business Improvement Analyst

I concur with the recommendations contained in this report.

James Hilyard

Manager, Works and Field Services

I concur with the recommendations contained in this report.

Sean Madigan

General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

Growth Infrastructure and Waste Committee

Meeting Agenda

11 August

2022

Doc ID No: A7998816

ITEM: 10

SUBJECT: Adoption of the Updated Graffiti Removal Policy

AUTHOR: Business Improvement Analyst

DATE: 11 April 2022

Executive Summary

The objective of this policy is to continue to guide the development, management and maintenance of graffiti within our local government area.

RECOMMENDATION

That the revised policy titled ‘Graffiti Removal Policy’ as detailed in Attachment 3, be adopted.

RELATED PARTIES

There are no known or declared conflicts of interest concerning this matter.

ifuture Theme

Safe, Inclusive and Creative

A Trusted and Leading Organisation

Purpose of Report/Background

The purpose of this report is to provide the community and council staff with the most up to date information to enable good decision making.

The existing policy, which has remained in place during this process, has been reviewed by our management team and staff to ensure it remains accurate and relevant.

This policy will continue to manage and maintain the following without change;

- Graffiti on Council Property

- Graffiti on Private Property

- Support to Asset Owners

- Infrastructure/Service Providers

The following points identify the updates made to the new version of this policy for consideration.

1. There have been minor wording updates to reflect the new operational structure and remove references to the ‘City’ or ‘Ipswich’ and broaden this to include the whole Ipswich Local Government Area (ILGA).

2. Graffiti on Council Property

This has been brought up to date to reflect the terms and conditions stated within the lease agreement and removed the reference to ‘be the lessee’s responsibility’.

3. Support to Asset Owners

This section has removed the references to:

- ‘free paint voucher to the same value of the graffiti kit’

- ‘Council may do the removal as a straight fee for service’.

This decision to remove these offerings from the policy is evidence-based as both options have never been requested nor provided to the community by Council since this policy was adopted in 2009.

Due to this fact, we have removed this to be in line with our current services provided as the remaining offerings are providing high-quality and timely outcomes in the removal of graffiti within our local government area.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Summary Offences Act 2005

RISK MANAGEMENT IMPLICATIONS

As the original graffiti policy remains operational during the review process there is no current risk of delays or impacts in the timely management or removal of graffiti.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	The adoption of the updated Graffiti Removal Policy.
(b) What human rights are affected?	Human rights are not affected by these decisions as this relates to a policy for the removal of graffiti.
(c) How are human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

There are no additional financial or resourcing implications as a result of adopting this policy.

COMMUNITY and OTHER CONSULTATION

Internal consultation included advice and approval from the Works and Field Services management team who perform the maintenance operation on the removal of graffiti.

No external communication was involved in this report however the updated policy will be available on Council’s website.

Conclusion

In conclusion, Works and Field Services Branch recommends that the Growth, Infrastructure and Waste Committee approve the revised version of the Graffiti Removal Policy.

Attachments and Confidential Background Papers

1.	Graffiti Removal Policy - current ⇩
2.	Graffiti Removal Policy - with tracked changes ⇩
3.	Graffiti Removal Policy - final ⇩

Matthew Hutton

Business Improvement Analyst

I concur with the recommendations contained in this report.

James Hilyard

Manager, Works and Field Services

I concur with the recommendations contained in this report.

Sean Madigan

General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

Growth Infrastructure and Waste Committee

Meeting Agenda

11 August

2022

Doc ID No: A8058223

ITEM: 11

SUBJECT: Infrastructure and Environment Department Capital Delivery Report June 2022

AUTHOR: Manager, Capital Program Delivery

DATE: 27 July 2022

Executive Summary

This is a report concerning the performance of the capital delivery by the Infrastructure and Environment Department for the month of June 2022.

Recommendation/s

That the report be received and the contents noted.

RELATED PARTIES

There are no known conflicts of interest in relation to this report.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

Summary

A very pleasing result for the month of June off the back of well above average rainfall from February through to early May, which was a satisfying way to finish the financial year, despite the numerous challenges faced.

The June financial outcome was $13.73 million of actual expenditure, with a full year result of $83.73 million expenditure versus the originally adopted budget of $96.78mil, which equates to an underspend of $13 million for the financial year.

The underspend is largely attributable to underspends in the following areas / projects:

· Resource Recovery: $2.36 million underspent

· Fleet: $4.78 million underspent due to supply chain delays

· Redbank Plains Stage 3 Upgrade: Approx. $5 million underspent due to contractor being unable to commence works due to flooding events in SEQ. Main construction works are due to commence in August 2022

The combined underspend for these three (3) categories equates to approx. $12.14 million.

The remaining underspend relates to 24 capital projects that have commenced and are expected to be completed in the first quarter of the new financial year.

The majority of these projects were delayed and rephased due to riverine flooding, supply issues and property outcomes.

Key projects to be completed in the first quarter are:

· Whitwood Rd landfill

· Road Resurfacing Area 8

· Waters Rd Upgrade

· Blackstone Rd Footpath

· Cochrane St Culverts

The significant difference between the spend and budget for June, is attributable to works that were previously delayed due to the weather events earlier in the year, either being completed or commenced in June.

Our internal construction crew either completed or have at least commenced all of their assigned projects which is a great effort considering the teams were re-tasked for at least a month on flood clean up and recovery works.

Over 140 capital projects were completed by the department in the financial year.

The works completed during June were largely rephased works from wet weather impacted projects in May.

Strategic Transport projects at Springfield Parkway Upgrade and early works for Redbank Plains Rd Stage 3 still achieved a combined overspend of $2.44 million, with a further $464k of design spend against Springfield GBA RU and Springfield Parkway Stage 2.

Minor Transport projects were well above the budget with $1.41 million of actuals vs a budget of $450k.

Key projects were the Pine Mountain Road Road Safety works with a spend over budget of $253k. Completion and closure of multiple Bus Stop projects finished with a spend over budget of $350k, this was due to works for Bus Stops on Toongarra Road, Old Toowoomba Road and River Road being rephased due to delayed service relocations being required prior to works being undertaken. There was also $64k incurred for forward design of future Bus Stop projects.

The Gravel Re-sheeting Program was down on spend in June, due to saturated gravel roads from wet weather in late May. Crews also continued with some flood repair works.

Fleet deliveries picked up for passenger vehicles in June, with actual expenditure of $133k vs original budget of $42k. There was also $252k of expenditure against Minor Plant which well exceeded the budget of $77k.

Waste expenditure was well down by $1.89 million, mainly due to delayed payments for the South East Queensland Regional Materials Recovery Facility project that remains in concept design phase.

The rephased Whitwood Rd rehabilitation works remained on track despite previous wet weather in May and exceeded the forecast spend for June with $500k of expenditure, final works are now scheduled for completion in July due to Extension of Time claims previously approved for wet weather experienced by the contractor.

Monthly Program Variances Greater than $100k (Budget vs Actual)

Asset Rehabilitation was $3.90 million over budget for the month of June.

The over expenditure experienced is attributed across a number of projects, predominantly rephased to June off the back of wet weather experienced in the month’s prior.

A major contributor to the over expenditure was the Sealed Road Rehab Program with
$1.65 million of unbudgeted expenditure.

The Bridge projects of Bundamba Creek and Vehicular Bridge Joint Repairs had an unbudgeted combined spend of $332k, which were rephased due to previous river flows experienced.

Planning and design costs of $240k was also incurred against five (5) future bridge designs for Purga School Road, Sydney Street, Andrew Josey Gully and Strong’s Road projects.

Drainage Rehabilitation projects at Pettigrew Street and Hayne Street had a combined spend of $586k for works previously delayed by wet weather.

The Sports Facility Rehabilitation Program recorded an overspend of $482k for the Bundamba Toddlers Pool resurfacing, Briggs Road shade sail and Tivoli Sports Club Lighting projects that were completed. There was also $274k of unbudgeted design completed for Jim Finimore and Bill Paterson lighting projects.

The Road Resurfacing sub-program was also well over budget by $1.65 million as reported above, due to further rephased works previously impacted with wet weather in May. The works were however $200k over the forecast as asphalt overlay works continued during the June dry weather. It also remains identified that a $1.8 million of the reseal program will be carried over into next 2022-2023 FY for asphalt overlay works that weren’t completed. There was also $446k of spend for completion of the Stafford Street and Nolan Street pavement rehab projects.

Other projects with significant spends over budget was the Whitwood Road landfill rehabilitation project, which was rephased to the back half of the financial year, also contributed well with a further $500k of unbudgeted expenditure, which also exceeded the monthly forecast and $600k for other Disturbed land Management projects. The Whitwood Road project remains scheduled to be completed in July 2022, following EOT’s approved for wet weather delays.

Parks, Sport & Environment was $928k over budget for the month of June.

The overspend for the month was a result of overspend of $247k on the Redbank Plains Youth Area, $170k on the Natural Areas Flood Repair, $166k on the White Rock Boardwalk and fencing projects and $160k for the final payment to the contractor on the Sutton Park Amenities project.

With regards to forward design, there was unbudgeted design spend of $73k on Sandra Nolan Park Wetland, Tivoli Sports Field Upgrade, Jim Donald Parkland Clubhouse and Wiley Street BMX Canteen Upgrade, following previous consultant delays with designs.

There was also $87k of final unbudgeted spend against completed minor projects, from late invoicing by contractors.

Transport & Traffic was $4.32 million over budget for the month of June.

This was largely due to $2.15 million of unbudgeted spend on the Springfield Parkway Upgrade, including $394k for design works for the Springfield Greenbank Arterial Upgrade.

Redbank Plains Stage 3 incurred over budget expenditure of $287k for further service relocation works, ahead of main construction commencing in early August.

PTAIP Bus Stop projects recorded $350k of expenditure against finalising construction and close out of 12 x sites for this FY and there was also $60k of spend incurred against 2022-2023 FY Bus Stop designs.

There was also unbudgeted Road Safety traffic spend of $253k against the Pine Mountain Road road safety project and $51k of unbudgeted spend against the Signs & Lines Program.

The Springfield Greenbank Arterial Road Upgrade progressed well in design with an extra $394k of unbudgeted spend due to previous rephasing of this design work. The Springfield Parkway Stage 2 design also progressed well with $70k of unbudgeted spend, following previous delays experienced with the consultant.

There was minor unbudgeted expenditure recorded against forward design for Mt Juillerat Drive Upgrade, Ripley Road Upgrade and Blackstone and Marsden Parade Footpath.

Fleet was $670k under the budget baseline for the month of June.

Two (2) vehicles that were scheduled for delivery in May were received in June, which incurred an overspend of $91k against the budget.

The truck replacement, major plant and waste truck purchases haven’t had orders fulfilled for the FY and have been carried over to the 2022-2023 FY.

Minor Plant incurred an overspend against the budget of $175k for 4 x Front deck mower purchases.

Summary

The current actuals to budget variance at end of June 2022 is -$13.0 million behind the baseline.

The deficit which was anticipated to be largely recovered in the last quarter of the year to meet the revised amended budget of $92.7 was not achieved, due to wet weather impacts from February to May. This caused key projects to be rephased and not allowing sufficient time for delivery.

Major Projects

Springfield Parkway & Springfield-Greenbank Arterial Road Upgrade

Expenditure for the combined projects in June was $2.61 million over budget expectations ($1.50 million budget vs $4.11 million actual), this was due to drier weather in June delays and further key milestones being achieved by contractors.

A number of activities still progressed well on both the Early Works and Civil Works Packages.

Stage 1 - The Side-track for the Civil Works is now completed and the traffic switch was undertaken on the 29^thJune to coincide with completion of APA pipe works and Communication Cutovers.

Main activities for the Civil Works have been subgrade preparation, unbound pavement construction, kerbing, new lighting works and subsoil drains.

The Early Works Partial PC defects list is under action to allow for release of Securities and Retentions. The night works/road closures have gone well and more to be scheduled for further services road crossings.

APA have almost completed gas pipe laying, but there have been some delays on the Civil Works Package, however other services relocations conduits are complete, with Energex commissioned and Telstra/Optus/NBN/TPG now rescheduled for cutover by the end of July.

Stage 3 – The Springfield GBA Upgrade Contractor is well advanced in preliminary planning for Early Works, with commencement of construction still scheduled for the third quarter of 2022.

The TMR Centenary Highway Abutment modification works are making good progress with completion programmed for August.

Energex/Park’n’Ride verge works will start soon and other Stage 3 Civil Works planning is well advanced. The ICC PM Team met with the Lions/Hutchinsons to finalise planning for works in front of the new stadium.

The Stage 3 IFC drawings have been issued to TMR to review and services relocation designs are being finalised.

Redbank Plains Road Stage 3

Expenditure for the project in June was $287k over budget for the month.

The Principal Contractor is scheduled and on track to commence works on 15^th August 2022.

Delivery of Reinforced Concrete Pipes and culverts for the project have been received (approx. 70% in June and the remainder in July) to a nearby stockpile, and dilapidation surveys and submission of project plans and traffic permits are also scheduled in July.

The NBN civil works were completed at end of June as scheduled. NBN cable hauling and cut over will now continue into September due to complexity issues, however these works have no effect on the main portion of the road upgrade construction works.

Resurfacing Program

Expenditure on the resurfacing program was $1.65 million above the budget baseline ($60 k budget vs $1.71 million actual), but $200k above the forecast for the month. This was for the $1.5 million rephased from May to June for asphalt overlays and failure repair works to be completed in Area 8.

Discussions were held with the resurfacing contractors around mitigating the quantum of the delayed works for asphalt overlays. Currently $1.3 million of asphalt surfacing works has been identified for carry over to next FY for Area’s 8 and 9, this decreased from $1.5 million in May due to extra delayed works from previous wet weather being completed prior to end of June.

The Area 8 & 9 asphalt overlay works not completed, have been scheduled for completion over the July – August period. For the remaining reseals not completed in Area 8, they have been rescheduled to be completed in the September – October period when road surface temperatures are achievable.

The Final Estimate at Completion value at end of June was $8.89 million Actual vs the Total Budget of $13.50 million, this is a variance of $4.61 million.

As reported above, the value of works to be completed in the 2202-2023 FY is $1.7 million and the remainder value of $2.91 million from the variance of $4.61 million is based on savings, reduction of scope for some sites and two (2) very large projects are still in planning phase.

Grant Funding

A further 5 x Bus Stop projects (2 x Toongarra Road, Vogel Road, River Road and Riverview Road) were the only projects completed in June with external grant funding commitments.

Overall there was 26 x Grant funded projects that were completed for the FY.

PTAIP Bus Stop Program

At the EOFY there are 14 x Bus Stops that have been completed, which was a good result.

These were at Riverview Road, Old Ipswich Road, 2 x Gorry Street, Jeffery Street, Old Logan Road, Old Toowoomba Road, Redbank Plains Road, Toongarra Road, Vogel Road, Price Street and River Road.

Of the five (5) sites that were awarded to the Contractor, two (2) of these will now be delivered in the 2022-2023 FY, as they are currently delayed with watermain relocations pricing and approval. The budget for these two (2) sites has been allowed for on the Carry Over listing.

The four (4) sites scheduled with the Internal Construction Crews for delivery before the end of FY have been completed in line with the agreed funding completion date of June 2022.

The six (6) projects in the design phase have all been completed by the consultant but remain on hold for delivery, as discussions with Translink are ongoing around Bus Stop locations and possible change of Bus Routes. There are 16 projects currently issued for forward design, that will be scheduled for delivery in the 2022-2023 FY.

Expenditure on the Bus Stop program was $460k actual vs $282k forecast for the month of June.

The YTD Final Expenditure was $957k vs Total FY Forecast of $879k.

Grant Projects Scheduled for delivery this FY (includes Multi-year Funding)

NOTE: Below table includes reporting on capital construction projects only – it does not include Design Only or OPEX projects

Multi-year Funded Grant Projects

· Rosewood RRC Major Upgrade

· Riverview RRC Upgrade Stage 1

Master Schedule Delivery Milestones for March

As at end of June, project completion status shows 103 projects have reached practical completion from a revised total of 127 projects that were scheduled for delivery this FY.

Projects to be completed in June were met, due to a dry weather experienced.

Master Schedule Baseline Deliverables for 21-22 FY

The progress of projects to have design completed and issued for delivery this FY has been met, with remaining projects to be carried forward to next FY. Overall this FY, there was 98.5% of projects issued to the construction teams for delivery.

Projects that didn’t achieve IFC:

- 122 Arthur Summervilles Road

- Citywide Signage

The data shown above for Concept Design and Detailed Design includes forward design efforts for project delivery in the 2022-2023 FY which has progressed well to date.

2021-2022 FY / Non – Completed Projects

The total number of scheduled projects not completed was 24, which included the two (2) projects not issued for construction.

These projects were not delivered due to the following:

· Rephased due to wet weather impacts

· Contractor availability (Covid impacts)

· Design Consultant delays (Covid impacts and productivity)

· Property Acquisitions

· Urban Utility (Pricing and approvals)

The intent is to schedule and complete these projects in the first quarter of the new FY where possible. This however depends on further wet weather that is currently on the long range forecast, which may affect projects listed above in waterways and landfill areas.

There are also projects to complete that are affected by property matters and School zone timing limitations.

The funding for completion of these projects will be obtained through savings, scope reduction of projects and unused project contingency from within the 2022-2023 FY program.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

RISK MANAGEMENT IMPLICATIONS

The Infrastructure and Environment Department has a departmental risk register that includes delivery of the capital program. The leadership team of the department continues to monitor our risk in relation to this and takes mitigation action where necessary.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Financial/RESOURCE IMPLICATIONS

The Infrastructure and Environment Department remains on target to meet the 2021-2022 capital budget.

COMMUNITY and OTHER CONSULTATION

No community consultation was required in relation to this report.

The Stakeholder Management Branch of the Infrastructure and Environment Department engages extensively with the community impacted by our works to ensure that they are informed in advance of works, communicated with during works and ensure that any issues that arise are managed effectively.