IPSWICH

CITY

COUNCIL

 

 

AGENDA

 

 

of the

 

 

Environment and Sustainability Committee

 

 

 

Held in the Council Chambers

8th floor – 1 Nicholas Street

IPSWICH QLD 4305

 

 

On Thursday, 14 July 2022

At 10 minutes after the conclusion of the Economic and Industry Development Committee


 

MEMBERS OF THE Environment and Sustainability Committee

Councillor Russell Milligan (Chairperson)

Councillor Andrew Fechner (Deputy Chairperson)

Mayor Teresa Harding

Deputy Mayor Jacob Madsen

Councillor Kate Kunzelmann

 


Environment and Sustainability Committee

Meeting Agenda

14 July

2022

 

Environment and Sustainability Committee AGENDA

10 minutes after the conclusion of the Economic and Industry Development Committee on Thursday, 14 July 2022

Council Chambers

 

Item No.

Item Title

Page No.

 

Welcome to Country or Acknowledgment of Country

 

 

Declarations of Interest

 

 

Business Outstanding

 

 

Confirmation of Minutes

 

1

Confirmation of Minutes of the Environment and Sustainability Committee No. 2022(05) of 16 June 2022

7

 

Officers’ Reports

 

2

Update of the Natural Area Estate Fire Management Policy

13

3

Council Rooftop Solar and Battery Storage Planning

36

 

Notices of Motion

 

 

Matters Arising

 

** Item includes confidential papers

 


Environment and Sustainability Committee NO. 6

 

14 July 2022

 

AGENDA

 

Welcome to Country or Acknowledgement of Country

 

 

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

 

 

BUSINESS OUTSTANDING

 

 

Confirmation of Minutes

1.           Confirmation of Minutes of the Environment and Sustainability Committee No. 2022(05) of 16 June 2022

 

Recommendation

That the Minutes of the Meeting held on 16 June 2022 be confirmed.

 

 

Officers’ Reports

 

2.           Update of the Natural Area Estate Fire Management Policy

This is a report concerning the repealing of the current policy and adoption of the updated Natural Area Estate Fire Management Policy that has been reviewed, updated and placed onto the new corporate template as part of the regular policy and procedure review process, and as per recommendation 1 from Audit A2021-02-Bushfire Risk Management.

The objective of this policy remains the same as the original version, to provide a framework for the desired aims and outcomes of fire management in response to the regulatory requirements, community and biodiversity needs of Council’s Natural Area Estate.

 

Recommendation

A.           That the policy titled ‘Natural Area Estate Fire Management Policy’, as detailed in Attachment 1, as per resolution No. 3 of the Policy and Administration Board
No. 2015(07) of 14 July 2015 – City Management and Finance Committee
No. 2015(07) of 21 July 2015, be repealed.

B.           That the policy titled Natural Area Estate Fire Management Policy’, as detailed in Attachment 3, be adopted.

 

3.           Council Rooftop Solar and Battery Storage Planning

This report concerns Council’s planned investment in rooftop solar and battery storage. It includes projects with future potential for implementation but requires further investigation into the feasibility and financial sustainability of the projects.

 

Recommendation

That the report be received and the contents noted.

 

 

NOTICES OF MOTION

 

 

MATTERS ARISING


Environment and Sustainability Committee

Meeting Agenda

14 July

2022

 

Environment and Sustainability Committee NO. 2022(05)

 

16 June 2022

 

Minutes

COUNCILLORS’ ATTENDANCE:        Councillor Russell Milligan (Chairperson); Councillors Andrew Fechner (Deputy Chairperson), Mayor Teresa Harding, Deputy Mayor Jacob Madsen, Kate Kunzelmann, and Marnie Doyle (observer)

COUNCILLOR’S APOLOGIES:            Nil

 

OFFICERS’ ATTENDANCE:                Chief Executive Officer (Sonia Cooper), General Manager Planning and Regulatory Services (Peter Tabulo), General Manager Infrastructure and Environment (Sean Madigan), Manager Economic and Community Development (Cat Matson), Manager Environment and Sustainability (Kaye Cavanagh), Team Leader (Environment and Sustainability Education and Awareness)(Stephani Grove), Acting Chief Financial Officer (Paul Mollenhauer) and Theatre Technician (Trent Gray)

 

WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY

Councillor Russell Milligan (Chairperson) delivered the Acknowledgement of Country.

 

 

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

 

Nil

 

 

BUSINESS OUTSTANDING

 

Nil

 

 

Confirmation of Minutes

 

1.           Confirmation of Minutes of the Environment and Sustainability Committee No. 2022(04) of 5 May 2022

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the minutes of the Environment and Sustainability Committee held on 5 May 2022 be confirmed.

 

AFFIRMATIVE                     NEGATIVE

Councillors:                      Councillors:

Milligan                                    Nil

Fechner

Harding

Madsen

Kunzelmann

 

The motion was put and carried.

 

Officers’ Reports

 

2.           Flood Recovery Support - Wildlife Carers and Private Landholders

This is a report concerning flood recovery funding made available to wildlife carers and private landholders who are in partnership with council.  The funding in the form of a bursary was made available to eligible wildlife carers and landholders who have a registered Voluntary Conservation Agreement or Land for Wildlife Agreement with council, in response to the 2022 flood impacts. The purpose of the Bursary was to offer immediate support to impacted carers and property owners caring for an increased amount of flood impacted wildlife.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the report be received and the contents noted.

 

AFFIRMATIVE                     NEGATIVE

Councillors:                      Councillors:

Milligan                                    Nil

Fechner

Harding

Madsen

Kunzelmann

 

The motion was put and carried.

 

3.           Potential Aquisition of a Land in South Ripley with Enviroplan Program and Levy Funds

This is a report concerning the voluntary acquisition of 25.25 hectares of significant conservation land in South Ripley. It is proposed that the Ipswich Enviroplan Program and Levy Funds be used to acquire this land and secure the site. Site location and funds required are outlined in the confidential background information (Attachments 1 to 3).

 

“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

A.           That Council resolve to purchase the whole of the land in South Ripley, as outlined in Confidential Attachment 1 for environmental purposes.

B.           That the method of acquisition be by agreement with the affected person/s pursuant to the Property Law Act 1975 and the Land Title Act 1994.

 

AFFIRMATIVE                     NEGATIVE

Councillors:                      Councillors:

Milligan                                    Nil

Fechner

Harding

Madsen

Kunzelmann

 

The motion was put and carried.

 

4.           Queensland Fire and Biodiversity Consortium Annual Contribution

This is a report concerning the ongoing partnership and financial contribution to the Queensland Fire and Biodiversity Consortium (QFBC).

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the report be received and the contents noted.

 

 

AFFIRMATIVE                     NEGATIVE

Councillors:                      Councillors:

Milligan                                    Nil

Fechner

Harding

Madsen

Kunzelmann

 

The motion was put and carried.

 

5.           Ti Tree Bioenergy Funding - Annual program report

This is a report concerning Ipswich City Council’s role in managing and delivering on revenue collected from the Ti Tree Bioenergy facility. Ipswich City Council looks to manage and expend these funds in such a way as to offset social and environmental impacts from the facility and improve amenity and environmental values for the local community through the provision of community proposed projects.

This report highlights progress to date on current projects and proposes the list of projects to be developed upon and delivered in the 2022-2023 financial year and beyond. 

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Jacob Madsen:

That in accordance with the Ti Tree Bioenergy Funding governance arrangements, Council endorse the proposed program of projects to be pursued in the 2022-2023 financial year.

 

AFFIRMATIVE                     NEGATIVE

Councillors:                      Councillors:

Milligan                                    Nil

Fechner

Harding

Madsen

Kunzelmann

 

The motion was put and carried.

 


 

6.           Cherish the Environment Foundation Limited

In March 2021, a report was presented to Environment and Sustainability Committee proposing that Council seek legal and governance advice in order to develop an exit strategy for Council from the Cherish the Environment Foundation.

This is a report providing the final documents that make up the exit strategy for Council, including a revised draft Constitution as provided by Cherish the Environment Foundation board.

 

“The attachment/s to this report are confidential in accordance with section 254J(3)(e) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the Chief Executive Officer be authorised to negotiate and finalise the terms of the Separation Deed, Deed of Indemnity – Stockland, Deed of Indemnity – QR, and Grandchester Services Agreement to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

 

AFFIRMATIVE                     NEGATIVE

Councillors:                      Councillors:

Milligan                                    Nil

Fechner

Harding

Madsen

Kunzelmann

 

The motion was put and carried.

 

NOTICES OF MOTION

Nil

 

 

MATTERS ARISING

Nil

 

 


 

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 12.58 pm.

The meeting closed at 1.25 pm.

 

 

 


Environment and Sustainability Committee

Meeting Agenda

14 July

2022

 

Doc ID No: A8053727

 

ITEM:            2

SUBJECT:      Update of the Natural Area Estate Fire Management Policy

AUTHOR:      Team Leader (Land Management and Natural Area Planning)

DATE:            11 May 2022

Executive Summary

This is a report concerning the repealing of the current policy and adoption of the updated Natural Area Estate Fire Management Policy that has been reviewed, updated and placed onto the new corporate template as part of the regular policy and procedure review process, and as per recommendation 1 from Audit A2021-02-Bushfire Risk Management.

The objective of this policy remains the same as the original version, to provide a framework for the desired aims and outcomes of fire management in response to the regulatory requirements, community and biodiversity needs of Council’s Natural Area Estate

Recommendation/s

A.           That the policy titled ‘Natural Area Estate Fire Management Policy’, as detailed in Attachment 1, as per resolution No. 3 of the Policy and Administration Board
No. 2015(07) of 14 July 2015 – City Management and Finance Committee
No. 2015(07) of 21 July 2015
, be repealed.

B.           That the policy titled Natural Area Estate Fire Management Policy’, as detailed in Attachment 3, be adopted.

RELATED PARTIES

There are no known or declared conflicts of interest concerning this matter.

ifuture Theme

Natural and Sustainable

Purpose of Report/Background

The purpose of this report is to provide the community and council staff with the most up to date information to enable good decision making when considering fire management within Council’s Natural Area Estate.

The existing policy, which has remained in place during this process, has been reviewed by our management team and staff to ensure it remains accurate and relevant.

The changes which have been made to the policy are outlined below in detail, other than to update roles and responsibilities, general content, refresh the format and add in the additional information the new template requires such as human rights commitments and policy ownership.

1.         2.1 Aims – changed all reference to “NAE to Natural Area Estate” to remove the use of abbreviations within the policy

2.         2.2 Relationship with Relevant Legislation – this has been deleted as this paragraph was deemed unnecessary

3.         2.3 Responsibility of Council – this has been deleted as Council’s responsibilities are clearly outlined throughout the relevant legislation and this section was deemed unnecessary

4.         2.4 Regional Co-ordination – “adjoining councils” added as an oversite from past policy

5.         2.5 Fire Risk Management

(a)     “based on live assessment of conditions” was added to reflect current procedure

(b)     “It should be noted that council does not make assessments on regional Fire Danger Ratings, or subsequent adjustments to roadside Fire Danger Rating signage. These activities are controlled and monitored by the Queensland Fire & Emergency Services, with data supplied by the Bureau of Meteorology as a Stage Government responsibility” – this point was added for clarity

(c)     “on an annual basis” – this point was added for clarity

(d)     “and mechanical fuel reduced areas” – this has been added as it is a new component to the Fire Management Program

6.         3.0 “Queensland Fire and Emergency Services” – has been added to improve clarity by removing acronym

(a)     “Queensland Fire & Biodiversity Consortium” – updated to reflect the correct name due to a recent name change

7.         3.2 “Strategic and The Strategic Plan” – has been added to this section to reflect the name of the new plan.  “Fire Management Program” – this was added to reflect the new Fire Management Program title 

8.         3.3 “Fuel Reduced Areas (FRA’s) To complement burns and to contribute to fire mitigation infrastructure Council will create and maintain Fuel Reduced Areas. These are areas where fuel in the form of vegetation is physically managed and if required removed through slashing, pruning and other mechanical means to create breaks or low fuel areas to control and mitigate risk presented by a spreading wildfire.” This paragraph has been added as it is a new component of the Fire Management Program

9.         3.4 “Program” – has been updated to reflect the correct name.  “organisation such as QFES” was replaced by “Contractors” – this has been adjusted as council now exclusively uses contractors to undertake controlled burns.

10.       3.4.3 “in local media” – has been removed, as this is no longer a requirement under the Act. 

11.       3.5 “Natural Area Estate” this is an update and correction within the matrix; “Natural Area Estate” this is an update to clarify the Program Boundaries; “or partial” this is an update to the program structure; “and Reserves” this is an update to the program structure

12.       3.5.1 “Queensland Fire and Emergency Services as the lead agency” this was added for clarity; “Queensland Fire and Emergency Services” this was added for clarity

13.       “6. Roles and Responsibilities” this section has been added as an update to be compliant with the new policy template. “Environment and Sustainability Branch – ownership and updates of the Fire Management Program within the Natural Area Estate and technical supporting documents. Ownership for the planning and delivery of the annual fire reduction and prescribed burn programs. Works and Field Services Branch – support on ground delivery and/or oversight of fire management through maintaining fire mitigation infrastructure and contractor management of fire risk around offset plantings etc.”

14.       “7. Key Stakeholders” this section has been added as an update to be compliant with the new policy template. “The following will be consulted during the review process:

·    Environment and Sustainability Branch

·    Works and Field Services Branch

15.       “9. Policy Owner” this section has been added as an update to be compliant with the new policy template.  “The General Manager (Infrastructure and Environment) is the policy owner and the Manager Environment and Sustainability is responsible for authoring and reviewing this policy"

Legal/Policy Basis

 

This report and its recommendations are consistent with the following legislative provisions:

 

•        Qld Fire and Emergency Services Act (1990)

•        Sustainable Planning Act (2009)

•        Nature Conservation Act (1992)

•        Environment Protection Act (1995)

•        Local Government Act (2009)

RISK MANAGEMENT IMPLICATIONS

As this policy has remained operational during the review process, there are no identified risks that would delay decisions or tasks that would impact Council’s reputation or business as usual activities.

HUMAN RIGHTS IMPLICATIONS

 

HUMAN RIGHTS IMPACTS

OTHER DECISION

 

 

(a)  What is the Act/Decision being made?

The adoption of the updated Natural Area Estate Fire Management Policy.

(b)  What human rights are affected?

Human rights are not affected by these decisions.

(c)  How are human rights limited?

Not applicable

(d)  Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?

Not applicable

(e)  Conclusion

The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

There are no additional financial or resourcing implications as a result of adopting this policy.

COMMUNITY and OTHER CONSULTATION

As a minor adjustment to an existing policy no public consultation was undertaken in preparation of this report outside of that carried to complete the audit.

Internal consultation included information, advice and approval from stakeholders from Natural Environment and Land Management, Environment and Sustainability Branch and Works and Field Services Branch.

Conclusion

 

In conclusion, this report seeks a repeal of the previous version of the Natural Area Estate Fire Management Policy and adoption of the updated version.

Attachments and Confidential Background Papers

 

1.

Natural Area Estate Fire Management Policy (CURRENT)

2.

Natural Area Estate Fire Management Policy (TRACKED CHANGES)

3.

Natural Area Estate Fire Management Policy (DRAFT NEW VERSION)

 

John Young

Team Leader (Land Management and Natural Area Planning)

I concur with the recommendations contained in this report.

Kaye Cavanagh

Manager, Environment and Sustainability

I concur with the recommendations contained in this report.

Sean Madigan

General Manager - Infrastructure and Environment

 

“Together, we proudly enhance the quality of life for our community”


Environment and Sustainability Committee

Meeting Agenda

14 July

2022

Item 2 / Attachment 1.


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Environment and Sustainability Committee

Meeting Agenda

14 July

2022

Item 2 / Attachment 2.


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Environment and Sustainability Committee

Meeting Agenda

14 July

2022

Item 2 / Attachment 3.


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Environment and Sustainability Committee

Meeting Agenda

14 July

2022

 

Doc ID No: A8114856

 

ITEM:            3

SUBJECT:      Council Rooftop Solar and Battery Storage Planning

AUTHOR:      Sustainability Officer

DATE:            13 June 2022

Executive Summary

 

This report concerns Council’s planned investment in rooftop solar and battery storage. It includes projects with future potential for implementation but requires further investigation into the feasibility and financial sustainability of the projects.

Recommendation/s

That the report be received and the contents noted.

RELATED PARTIES

There was no declaration of conflicts of interest.

ifuture Theme

Natural and Sustainable

Purpose of Report/Background

As part of Council’s focus on energy and emissions reduction, Council has a short to medium-term plan to invest in renewable energy projects to reduce operating costs and reduce carbon emissions. This includes investment in rooftop solar projects that have a positive return on investment (ROI) and where financially viable, battery storage to supplement the solar system.

 

The investment in rooftop solar is aligned with work undertaken in 2019 to develop a ‘Renewable Energy Plan’ (REP), which identifies solar and battery storage as key components that Council should seek to implement to reduce operational costs and carbon emissions. This report informed the planning and selection of rooftop solar projects and is where the data provided has been derived from.

 

As part of budget planning the following projects have been identified to invest in over the next three years due to their positive ROI and impact on reducing Council’s energy and carbon emissions (refer Table 1). Both the ‘Ipswich Central Library’ and ‘Riverview Depot’, have been included in the capital program for delivery in FY23.

 

All projects included in Table 1 have also been included in the Local Government Grants and Subsidies Program (LGGSP) and are awaiting the outcome of the grant application.

 

 

Financial Year

Rooftop Solar Projects

System Size (kw)

Cost
($)

Expected ROI (years)

Location

FY23

Ipswich Central Library

100

 $ 130,000

<5

FY23

Riverview Depot

100

 $ 130,000

6.2

FY24

John Glenis Nugent Sports Centre

60

 $    80,000

7.7

FY24

Yamanto Depot

60

 $    80,000

7

FY25

Ipswich Art Gallery

25

 $    25,000

8.1

FY25

Robelle Domain (Stage 1)

60

 $    80,000

8.4

FY25

Leichhardt Swim Centre

10

 $    15,000

7.6

TOTAL

415

 $  540,000

Table 1 – Rooftop Solar projects to invest in the short term.

 

In addition to the listed projects in Table 1, Council has opportunities to investigate the feasibility of rooftop solar systems at several other locations across the LGA. This includes understanding system sizing and roof space availability as well as reviewing and anticipating future electricity load and consumption. These projects are listed in Table 2 below.

 

 

Future Potential, Further Investigation Required

System Size (kw)

Cost
($)

Expected ROI (years)

Comments

Location

Robelle Domain Stage 2

20

$ 30,000

8

estimate

Goodna Aquatic Centre

30

$ 40,000

7.8

estimate

Goodna Gym

30

$ 40,000

-

estimate

Redbank Plains Community Centre

10

$ 15,000

7.7

estimate

Briggs Road Sports Centre

10

$ 15,000

7.4

estimate

Studio 188

25

-

-

estimate

Ivor Marsden Memorial Park

-

-

-

Further investigation required

Ipswich Civic Centre

-

-

-

Further investigation required

Limestone Park

-

-

-

Further investigation required

Riverview Depot (expansion)

-

-

-

Further investigation required

Springfield Central Sports Complex

-

-

-

Further investigation required

Springfield Central - Tennis Facility

-

-

-

Further investigation required

Thornton St Nursery

-

-

-

Further investigation required

TOTAL

125

$ 140,000

Table 2 - Rooftop Solar projects that require further investigation & feasibility

 

Furthermore, Council has several locations with potential for rooftop solar but fall into a medium-term time frame for delivery, as there are planned and potential changes to those facilities. This includes changes such as relocations, roof restorations and facility redevelopments. These projects are listed in Table 3 below.

 

 

 

Future Potential, Require changes before further investigation

System Size (kw)

Cost
($)

Expected ROI (years)

Comments

Location

North Ipswich Reserve

-

-

-

Waiting outcomes of potential for future stadium build

Redbank Plains Library

-

-

-

Facility electricity consumption changes

Rosewood Aquatic Centre

-

-

-

Facility to be rebuilt

Ipswich City Square (Cinema/Venue Building)

-

-

-

Future roof restoration

Metro A + Metro B (Mall)

-

-

-

Location redevelopment and/or sale of location

Ipswich City Pound

-

-

-

Location change

Table 3 – Rooftop solar projects that require outcomes of changes to facilities and further investigation and feasibility.

Legal/Policy Basis

 

Investment in rooftop solar and battery storage is strategically consistent with the Council’s adopted Sustainability Policy and Strategy. Council’s Sustainability Strategy prioritises ‘Energy and Carbon Reduction’, as a key focus area for Council.

This report and its recommendations are consistent with the following legislative provisions:

Not Applicable

RISK MANAGEMENT IMPLICATIONS

There is a risk to Council’s reputation should no action be taken to invest in rooftop Solar and battery storage, given the critical role that renewable energy plays in reducing Council’s reliance on fossil fuels and the strong alignment with Council’s emissions reduction target.

HUMAN RIGHTS IMPLICATIONS

 

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The recommendation states that the report be received and contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Financial/RESOURCE IMPLICATIONS

 

Financial Opportunity

Council is seeking to invest in rooftop solar projects with a positive ROI of less than 10 years and a reduction in operating costs. Projects outside a 10-year ROI will not be considered once feasibility assessments are undertaken. Rooftop solar systems generally have a 20–25 year life span and will reduce operating costs for 10 – 20 years after the return on initial capital outlay.

 

Battery Storage

Over the last decade the cost of battery storage has continued to fall and become more economic. However, ROI for battery storage remains at 10+ years depending on the use case.

 

In the short term, Council officers will continue to scan for opportunities to add battery storage to rooftop solar installations where financially viable and seek out opportunities to apply for state and federal grant funding that supports investment in battery storage.

 

The scalability of battery storage means that existing and planned rooftop Solar systems can be retrofitted in the future as battery storage becomes more economically viable.

COMMUNITY and OTHER CONSULTATION

·    Projects listed in Table 1 are based on pre-existing feasibility studies that Council has undertaken to identify where rooftop Solar would be most economically viable.

·    Project locations were discussed internally within the Infrastructure and Environment Department (IED) to identify where rooftop solar installation(s) may be impacted by changes to those facilities in the short to medium term. The outcome of this was the development of Table 3 which shows several facilities with potential for rooftop solar however are bound by other works before rooftop solar should be considered for installation.

Conclusion

This report highlights part of Council’s overall strategy to reduce energy and emissions from its operations through investment in rooftop solar and future battery storage opportunities. It also shows Council’s commitment to reducing operational costs associated with carrying out its business through investment in projects that provide a return to Council over a medium to long-term time horizon.

 

Brodie Smith

Sustainability Officer

I concur with the recommendations contained in this report.

Samantha Smith

Sustainability Coordinator

I concur with the recommendations contained in this report.

Matthew Pinder

Emergency Management and Sustainability Manager

I concur with the recommendations contained in this report.

Kaye Cavanagh

Manager, Environment and Sustainability

I concur with the recommendations contained in this report.

Sean Madigan

General Manager - Infrastructure and Environment

 

“Together, we proudly enhance the quality of life for our community”