Item No.	Item Title	Page No.
	Confirmation of Minutes
1	Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2021(11) of 1 December 2021	7
	Officers’ Reports
2	Quarterly Event Sponsorship and Ticket Allocation Report	13
3	Recreational Cycling and Walking Action Plan	16
	Notices of Motion
	Matters Arising

Community, Culture, Arts and Sport Committee NO. 1

10 February 2022

AGENDA

WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

BUSINESS OUTSTANDING

Confirmation of Minutes

1. Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2021(11) of 1 December 2021

Recommendation

That the Minutes of the Meeting held on 1 December 2021 be confirmed.

Officers’ Reports

2. Quarterly Event Sponsorship and Ticket Allocation Report

This is a report concerning event sponsorship approved in the period 1 October to 31 December 2021 which is required under the Event Sponsorship Policy.

Recommendation

A. That Council note the following event sponsorship was approved during the 1 October to 31 December 2021 period:

· Category 2 Event Sponsorship of $24,721 ex GST and marketing in-kind support up to $5,000 in value as well as Venue Hire of $350 standard ground permit at the North Ipswich Reserve to the Brisbane Roar Football Club for the 2021 A-league friendly football match between Brisbane Roar and Adelaide United Football Clubs.

B. That Council note there were no event sponsorship ticket allocations made.

3. Recreational Cycling and Walking Action Plan

This is a report concerning the development of the Recreational Cycling and Walking Action Plan (RCWAP), a key deliverable of the Active Ipswich Strategy.

Recommendation

That Council adopt the Recreational Cycling and Walking Action Plan, as detailed in Attachment 1.

NOTICES OF MOTION

MATTERS ARISING

Community, Culture, Arts and Sport Committee

Meeting Agenda

10 February

2022

Community, Culture, Arts and Sport Committee NO. 2021(11)

1 December 2021

Minutes

COUNCILLORS’ ATTENDANCE: Councillor Andrew Fechner (Chairperson); Councillors Kate Kunzelmann (Deputy Chairperson), Mayor Teresa Harding, Jacob Madsen, Deputy Mayor Nicole Jonic, Councillor Sheila Ireland (Observer) and Councillor Marnie Doyle (Observer)

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Community, Cultural and Economic Development (Ben Pole), Acting General Manager Corporate Services (Sylvia Swalling), Acting General Manager Coordination and Performance (Barbara Dart), Chief Financial Officer (Jeff Keech), Senior Digital Media and Content Officer (Jodie Richter), Senior Policy and Communications Officer (David Shaw), Manager, Community and Cultural Services (Don Stewart), Manager, Marketing and Promotions (Carly Gregory), Manager, Economic and Community Development (Cat Matson), Manager, Libraries and Customer Services (Samantha Chandler) and Theatre Technician (Trent Gray)

Acknowledgement of Country

Councillor Andrew Fechner (Chairperson) invited Councillor Kate Kunzelmann to deliver an Acknowledgement of Country.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

1. Councillor Local Office Space Update

This is a report concerning progress made and options still being explored in response to the 22 July 2021 Notice of Motion and subsequent 19 August Notice of Motion Response relating to Councillor Local Office Space.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Nicole Jonic:

That the Councillor Local Office Space Update be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

Confirmation of Minutes

2. Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2021(10) of 4 November 2021

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the minutes of the Community, Culture, Arts and Sport Committee
No. 2021(10) held on 4 November 2021 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

Officers’ Reports

3. Change to Rosewood Library Opening Hours

This is a report concerning a review of opening hours at Rosewood Library resulting in a proposed change to opening hours.

In response to community feedback directly to library staff and via the CES portal, community consultation was undertaken via an online and hard copy survey to determine the community’s needs and preferences.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That Council endorse the proposed changes to opening hours at Rosewood Library to be effective from 4 January 2022.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

4. SPARK Ipswich Festival 2021 - Post Event Report

This is a report providing post event reporting of the inaugural SPARK Ipswich Festival which was held over 11 days in July 2021 attended by 33,661 people across 91 events delivered by 330 artists and arts workers.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the report providing post event reporting of the inaugural SPARK Ipswich Festival 2021 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

5. Kids Outdoor Recreation Program Evaluation

This is a report concerning the community participation in Council’s Kids Go Wild – Outdoor Recreation Program in the September/October 2021 school holidays. Kids Go Wild – Outdoor Recreation provided free ‘come and try’ style outdoor recreation activities, including canoeing, birdwatching and fishing. Activities were hosted in a variety of Ipswich’s parks and conservation estates to encourage both physical activity and participation in outdoor recreation. Following positive community response to the activities and feedback data, Council is planning to host another program in the April 2022 school holidays with additional activities to those delivered during the recent school holidays.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the Kids Outdoor Recreation Program Evaluation report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

6. Community Funding and Support Allocations Status Report - 1 July 2021 to 30 September 2021

This is a report concerning the first quarter allocation of Council’s Community Funding and Support Programs from 1 July 2021 to 30 September 2021.

In the 2021-2022 financial year Council allocated a total of $829,415.70 to support the Ipswich community through the Community Funding and Support Programs.

In the first quarter, from 1 July 2021 to 30 September 2021, Council allocated $356,729.50 to 81 Ipswich community groups, sporting organisations, artists, and wildlife carers.

All successful applicants and projects are detailed in Attachment 1 and also reported online at www.ipswich.qld.gov.au/services/funding-and-support in accordance with Council’s principles of transparency and the Community Funding and Support Policy.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the report concerning the first quarter allocation of Council’s Community Funding and Support Programs from 1 July 2021 to 30 September 2021 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

HIGHLIGHTS OF THE COMMUNITY, CULTURE, ARTS AND SPORT COMMITTEE FOR 2021

Councillor Andrew Fechner (Chairperson) moved a procedural motion to move outside of meeting procedure to provide some of the highlights of the Community, Culture, Arts and Sport Committee for 2021.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

Councillor Andrew Fechner (Chairperson) moved a procedural motion to return to meeting procedure.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.06 am.

The meeting closed at 10.36 am.

Community, Culture, Arts and Sport Committee

Meeting Agenda

10 February

2022

Doc ID No: A7847460

ITEM: 2

SUBJECT: Quarterly Event Sponsorship and Ticket Allocation Report

AUTHOR: Event Sponsorship and Attraction Officer

DATE: 18 January 2022

Executive Summary

This is a report concerning event sponsorship approved in the period 1 October to 31 December 2021 which is required under the Event Sponsorship Policy.

Recommendation/s

A. That Council note the following event sponsorship was approved during the 1 October to 31 December 2021 period:

B. That Council note there were no event sponsorship ticket allocations made.

RELATED PARTIES

Brisbane Roar Football Club

Adelaide United Football Club

Ipswich Western Pride Football Club

Council liaison: Dan Heenan, Coordinator – Major Projects and Advocacy

ifuture Theme

Safe, Inclusive and Creative

Purpose of Report/Background

Under Council’s Event Sponsorship Policy, it is required that all event sponsorships including Category 2 sponsorships above $15,000 (approved by Council resolution) and Category 1 under $15,000 (approved under delegation by the General Manager Community, Cultural and Economic Development) and all ticket allocations are recorded in a quarterly report to the Community, Culture, Arts and Sport Committee.

In the period of 1 October 2021 to 31 December 2021 the following event sponsorships were approved:

Category 2 Event Sponsorship of $24,721 ex GST and marketing in-kind support of up to $5,000 in value as well as Venue Hire of $350 standard ground permit at the North Ipswich Reserve to the Brisbane Roar Football Club for the 2021 A-league friendly football match between Brisbane Roar and Adelaide United Football Clubs.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

RISK MANAGEMENT IMPLICATIONS

No risks have been identified. The report transparently outlines event sponsorships approved within delegation during the three-month reporting period.

No tickets were allocated within the sponsorship agreement and therefore, no risks are identified with the Ticket/Invitation Allocation Standards.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

Recommendation A states that the report be noted. The decision to note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Financial/RESOURCE IMPLICATIONS

The outlined financial support will be covered by dedicated event sponsorship funding allocated within the 2021/2022 City Events budget. The outlined in-kind support will be provided or facilitated through council’s relevant council branches.

COMMUNITY and OTHER CONSULTATION

Meetings were held with the representatives from the sponsored organisation and Dan Heenan as the council liaison prior to, during and following the submission of the event sponsorship application. A panel assessment was undertaken as per event sponsorship procedures, presented to the marketing and promotions manager and branch manager.

Marketing Services were consulted to confirm that any in-kind support requested could be provided.

Conclusion

Under Council’s Event Sponsorship Policy, it is required that all event sponsorships and all ticket allocations are recorded in a quarterly report to the Community, Culture, Arts and Sport Committee.

This report details all event sponsorships approved within 1 October 2021 to 31 December 2021 reporting period.

Natalie Weibel

Event Sponsorship and Attraction Officer

I concur with the recommendations contained in this report.

Carly Gregory

Manager, Marketing and Promotion

I concur with the recommendations contained in this report.

Ben Pole

General Manager, Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Community, Culture, Arts and Sport Committee

Meeting Agenda

10 February

2022

Doc ID No: A7806759

ITEM: 3

SUBJECT: Recreational Cycling and Walking Action Plan

AUTHOR: Senior Planning Officer (Open Space Recreation)

DATE: 21 January 2022

Executive Summary

This is a report concerning the development of the Recreational Cycling and Walking Action Plan (RCWAP), a key deliverable of the Active Ipswich Strategy.

Recommendations

That Council adopt the Recreational Cycling and Walking Action Plan, as detailed in Attachment 1.

RELATED PARTIES

There was no declaration of conflicts of interest arising as a result of this report and its recommendations.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

At its Ordinary Meeting on 21 October 2021, Council adopted the Active Ipswich Strategy 2031 (AIS2031). The AIS2031 has been identified in the Ipswich iFuture Corporate Plan as a catalyst project for 2021-2026. The AIS2031 is a key project outcome under the ‘Vibrant and Growing’ theme, which seeks to ensure that ‘our city is active and healthy with a variety of activities, facilities and services on offer for all to take part’.

In 2020 the Analysis of Sport and Recreation and Physical Activities and Trend report identified walking and cycling as the two highest participated activities within the Ipswich community. As a result, the development of a RCWAP was included as a key recommendation of the AIS2031 and considered one of the high priority actions to be delivered by 2024.

The RCWAP is essential in working towards the goals and objectives of the AIS2031 and is central to the identification of Council’s operational and capital funded walking and cycling infrastructure projects. Council has developed the RCWAP as a commitment to increase participation in recreational cycling and walking which directly supports health and wellbeing outcomes for the Ipswich community.

The RCWAP was developed with a cross-departmental project team, in consultation with the Ipswich community. The RCWAP provides Council with the following outcomes (the full report can be viewed in Attachment 1):

· Key findings and themes from the community consultation regarding cycling and walking;

· A plan that is inclusive of prioritised actions, capital and operational projects that builds towards a connected, sustainable, and safe recreational cycling and walking network;

· A plan that aims to develop supportive cycling and walking communities and grow a positive cycling and walking culture;

· Performance indicators to monitor progress in recreational cycling and walking participation and infrastructure.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Not Applicable

RISK MANAGEMENT IMPLICATIONS

If Council does not support or adopt the RCWAP, then the opportunities for participation in recreational cycling and walking to support health and wellbeing outcomes for the Ipswich community may be compromised. There is a risk that Council will not have any strategic direction in place for the planning of recreational cycling and walking infrastructure nor the activation of such infrastructure.

In addition, if the RCWAP is not adopted, it could be considered that Council is not aligning its commitment to iFuture. Failure to adopt the RCWAP could impede Council’s ability to deliver upon this outcome and the goal of ‘our city is active and healthy with a variety of activities, facilities and services on offer for all to take part’.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	The Recommendation states that Council adopt the Recreational Cycling and Walking Action Plan.
(b) What human rights are affected?	No human rights are affected by this decision. This is because the Recreational Cycling and Walking Action Plan’s aim is to increase accessibility and to provide more walking and cycling opportunities for the public. It will allow people to be more active and is enhancing people’s ability to recreate and be healthier.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

If adopted, there will be operational and capital related projects that will need to be considered for funding in future budget allocations. Any projects to be undertaken as part of the RCWAP will follow the respective process for the prioritisation of operational and capital projects.

COMMUNITY and OTHER CONSULTATION

In early 2020, Council officers commenced a citywide engagement strategy to inform the development of the RCWAP. There were two engagement phases throughout the project, with each building on and refining the previous. Direct engagement with Council officers occurred between September and October 2020. Engagement with the broader community occurred with the Shape your Ipswich online community engagement tool. Shape your Ipswich received 627 contributions from community members between March and April 2021. The project reached at least 10,000 community members, providing them with a direct opportunity to participate. Overall, the community was very supportive of Council’s proposed direction and appreciated the opportunity to provide feedback. Attachment 2 provides the RCWAP Community Engagement report.

The community engagement included:

· A survey with detailed questions about current and future walking and cycling activities, barriers and preferences for recreational walkers, cyclists and non-walkers or non-cyclists (123 Ipswich residents completed the survey).

· An interactive ‘Mark the Map’ tool for respondents to leave a pin and a comment. Separate comments for a “walk” like, “walk” issues, “walk” new idea, “cycle” like, “cycle” issue and “cycle” new idea could be made (The ‘Mark the Map’ tool received 452 contributions).

· Quick Question tool where participants could leave their response to the question: What is the most important factor that would influence your decision to walk or cycle for recreation? (50 residents responded to this question).

Internal Engagement

The following areas of Council have been consulted in the scoping and development of the RCWAP and have no objection with the RCWAP content and proposed recommendations of this report:

Infrastructure and Environment Department:

· Infrastructure Strategy Branch

· Environment and Sustainability Branch

Coordination and Performance Department:

· Communication and Engagement Branch

Community, Cultural and Economic Development Department:

· Community and Cultural Services Branch

· Economic and Community Development Branch

Planning and Regulatory Services Department:

· City Design Branch

· Compliance Branch

Conclusion

The Recreational Cycling and Walking Action Plan is a priority action of the AIS2031. The AIS2031 has been identified as a catalyst project in Council’s Ipswich iFuture Corporate Plan 2021-2026. The Recreational Cycling and Walking Action Plan will provide strategic direction for the activation, planning and delivery of recreational cycling and walking infrastructure for the City of Ipswich.