Council

Meeting Agenda

27 January

2022

Unconfirmed Minutes of Council Ordinary Meeting

9 December 2021

Held in the Council Chambers, Administration Building

1 Nicholas Street, Ipswich

The meeting commenced at 9.00 am

ATTENDANCE AT COMMENCEMENT	Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Sheila Ireland, Paul Tully, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Deputy Mayor Nicole Jonic
WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY	Councillor Kate Kunzelmann
OPENING PRAYER	Councillor Paul Tully
APOLOGIES AND LEAVE OF ABSENCE	Nil

5. CONDOLENCE MOTION

Moved by Councillor Russell Milligan:

Seconded by Councillor Sheila Ireland:

That Council convey condolences, on behalf of the citizens of the City of Ipswich, to the family of the late Matthew Bowden who passed away on 24 November 2021.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Attachments

1. Condolence Motion for Matthew Bowden

6. TRIBUTES

Nil

7. Presentation of Petition – Dog off leash park, camira	Petition received from residents of Camira requesting Council consider shade trees and other structures for the dog off leash park at Camira.
	Moved by Deputy Mayor Nicole Jonic: Seconded by Councillor Paul Tully: That the petition be received and referred to the Growth, Infrastructure and Waste Committee for a report back to the February 2022 Growth, Infrastructure and Waste Committee.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	Attachments 1. Petition

8. PRESENTATIONS AND DEPUTATIONS	Nil
9. PUBLIC PARTICIPATION	Nil

10. Declarations of Interest in matters on the agenda

COUNCILLOR ANDREW FECHNER

In accordance with section 150EQ of the Local Government Act 2009, Councillor Andrew Fechner informed the meeting that he has a declarable conflict of interest in the following items:

· Item 14.6 titled Ipswich Central Redevelopment Committee’s Report

· Item 14.7 titled Special Ipswich Central Redevelopment Committee’s Report

· Item 15.6 titled Development Application Recommendation 15770/2021/MCU Material Change of Use – 11, 19-25 & 27 Nicholas Street, Ipswich

· Item 15.7 titled Development Application Recommendation - 16204/2021/MCU Material Change of Use – 5 Union Place & 8 Bell Street, Ipswich

The nature of the interest is that Councillor Fechner stands to gain a benefit or suffer a loss due to his business interest in both A1A Events Pty Ltd and Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street, Ipswich.

Councillor Andrew Fechner advised that he will leave the meeting room (including any area set aside for the public) while these matters are being discussed and voted on.

COUNCILLOR JACOB MADSEN

In accordance with section 150EQ of the Local Government Act 2009, Councillor Jacob Madsen informed the meeting that he has a declarable conflict of interest in the following items:

· Item 14.6 titled Ipswich Central Redevelopment Committee’s Report

· Item 14.7 titled Special Ipswich Central Redevelopment Committee’s Report

· Item 15.6 titled Development Application Recommendation 15770/2021/MCU Material Change of Use – 11, 19-25 & 27 Nicholas Street, Ipswich

· Item 15.7 titled Development Application Recommendation - 16204/2021/MCU Material Change of Use – 5 Union Place & 8 Bell Street, Ipswich

The nature of the interest is that Councillor Madsen is a member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment works that Council is undergoing.

Councillor Jacob Madsen advised that he will leave the meeting room (including any area set aside for the public) while these matters are being discussed and voted on.

11. Confirmation of Minutes

11.1

Confirmation of Minutes of Ordinary Meeting

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the Minutes of the Ordinary Meeting held on 18 November 2021 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

12. MAYORAL MINUTE - D-NAMING OF PISASLE LANDMARKS

Moved by Mayor Teresa Harding:

A. That Council de-name the Paul Pisasale Bridge, Springfield Central, and conduct community consultation on re-naming in line with Council’s Naming Procedure.

B. That Council de-name Pisasale Drive, Yamanto, and conduct landholder and community consultation on re-naming in line with Council’s Naming Procedure.

C. That a report be prepared for a Council meeting, no later than May 2022, that outlines community sentiment on the renaming, costs associated, and options for the potential renaming of these assets in line with Council’s Naming Procedure.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Ireland (abstain)

Madsen Tully (abstain)

Doyle Jonic (abstain)

Fechner

Kunzelmann

Milligan

The motion was put and carried.

Attachments

1. Mayoral Minute

13. Business Outstanding – INCLUDING CONDUCT MATTERS AND Matters Lying on the Table to be Dealt With

Nil

14. Reception and Consideration of Committee Reports

14.1

Growth Infrastructure and Waste Committee

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the Growth Infrastructure and Waste Committee Report No. 2021(11) of 1 December 2021 be noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

14.2

Governance and Transparency Committee

Moved by Councillor Jacob Madsen:

Seconded by Councillor Russell Milligan:

That Council adopt the recommendations of the Governance and Transparency Committee No. 2021(11) of 1 December 2021.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Governance and Transparency Committee No. 2021(11) of 1 December 2021 as listed below as resolutions of Council:

Governance and Transparency Committee – item 1

Confirmation of Minutes of the Governance and Transparency Committee No. 2021(10) of 4 November 2021

That the minutes of the Governance and Transparency Committee No. 2021(10) held on 4 November 2021 be confirmed.

Governance and Transparency Committee – item 2

Review of CEO Annual Performance Appraisal Policy

A. That Council note that a review of the CEO Annual Performance Appraisal Policy has been completed.

B. That Council resolve to adopt the amended CEO Annual Performance Appraisal Policy.

Governance and Transparency Committee – item 3

Procurement: Recollect Picture Library Subscriptions

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical AND/OR disadvantageous to invite quotes for the provision of the annual hosting and support subscription for the Recollect Platform (Picture Ipswich).

B. That Council enter into a contractual arrangement (Council file reference number 17092) with Micrographics Services Ltd, at an approximate purchase price of $49,500.00 excluding GST over the entire term, being an initial term of one (1) year, with options for extension at the discretion of Council (as purchaser), of an additional two (2) X one (1) year terms.

Governance and Transparency Committee – item 4

Procurement - 2022 Civic Centre Comedy Program

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and that it would be impractical and disadvantageous to invite quotes for the provision of the delivery of a 2022 Comedy Program for the Ipswich Civic Centre.

B. That Council enter into a contractual arrangement (Contract number 17740) with Anthony Lamond (ABN 71 776 903 442), at an approximate purchase price of $25,000.00 excluding GST over the entire term, being a term of one (1) year, with no options for extension.

Governance and Transparency Committee – item 5

Acquisition of Land for Drainage Purposes for INF03780 Alice and Short STREET KERB AND CHANNEL Project

A. That Council resolve to purchase the whole of the land located at 24 Alice Street, Blackstone, described as Lot 35 on RP22445 (“Land”), for drainage purposes.

B. That in the first instance, the method of acquisition will be by agreement with the affected person/s pursuant to the Property Law Act 1974 and the Land Title Act 1994.

C. That should Council fail to purchase the land by agreement with the affected person/s, Council, as “constructing authority” pursuant to Section 5(1)(b)(i) of the Acquisition of Land Act 1967, will proceed to acquire the whole land located at 24 Alice Street, Blackstone, described as Lot 35 on RP22445.

Governance and Transparency Committee – item 6

Rates relief in response to the COVID-19 pandemic

A. That Ipswich City Council note the summary update, as outlined in the report by the Treasury Accounting Manager dated 15 November 2021, on rate payers who have identified as being financially impacted by the COVID‑19 pandemic.

B. That in response to the COVID‑19 pandemic, Ipswich City Council approve the continued use of payment arrangements, granting of discounts and waiving of interest until 30 June 2022, generally in line with the report by the Treasury Accounting Manager dated 15 November 2021, for rate payers who have identified as being financially impacted by the COVID‑19 pandemic and who are continuing to proactively engage with Council to address their rate arrears.

Governance and Transparency Committee – item 7

iVolve Project Quarterly Status Update

That the progress report on Council’s iVolve Project be received and the contents noted

14.3

Community, Culture, Arts and Sport Committee

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That Council adopt the recommendations of the Community, Culture, Arts and Sport Committee
No. 2021(11) of 1 December 2021.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Community, Culture, Arts and Sport Committee No. 2021(11) of 1 December 2021 as listed below as resolutions of Council:

Community, Culture, Arts and Sport Committee – item 1

Councillor Local Office Space Update

That the Councillor Local Office Space Update be received and the contents noted

Community, Culture, Arts and Sport Committee – item 2

Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2021(10) of 4 November 2021

That the minutes of the Community, Culture, Arts and Sport Committee No. 2021(10) held on 4 November 2021 be confirmed

Community, Culture, Arts and Sport Committee – item 3

Change to Rosewood Library Opening Hours

That Council endorse the proposed changes to opening hours at Rosewood Library to be effective from
4 January 2022.

Community, Culture, Arts and Sport Committee – item 4

SPARK Ipswich Festival 2021 - Post Event Report

That the report providing post event reporting of the inaugural SPARK Ipswich Festival 2021 be received and the contents noted.

Community, Culture, Arts and Sport Committee – item 5

Kids Outdoor Recreation Program Evaluation

That the Kids Outdoor Recreation Program Evaluation report be received and the contents noted.

Community, Culture, Arts and Sport Committee – item 6

Community Funding and Support Allocations Status Report - 1 July 2021 to 30 September 2021

That the report concerning the first quarter allocation of Council’s Community Funding and Support Programs from 1 July 2021 to 30 September 2021 be received and the contents noted

14.4

Economic and Industry Development Committee

Moved by Deputy Mayor Nicole Jonic:

Seconded by Councillor Jacob Madsen:

That Council adopt the recommendations of the Economic and Industry Development Committee
No. 2021(11) of 1 December 2021.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Economic and Industry Development Committee No. 2021(11) of 1 December 2021 as listed below as resolutions of Council:

Economic and Industry Development Committee – item 1

Confirmation of Minutes of the Economic and Industry Development Committee No. 2021(10) of 4 November 2021

That the minutes of the Economic and Industry Development Committee No. 2021(10) held on
4 November 2021 be confirmed.

Economic and Industry Development Committee – item 2

Regional Development Australia Ipswich & West Moreton Committee Membership

That Council nominate Councillor Nicole Jonic as the Regional Development Australia, Ipswich & West Moreton Committee Member.

Economic and Industry Development Committee – item 3

Small Business Growth Program

That Council endorse the proposed small business growth program to increase the resilience and scale growth of local businesses through subsidised professional development.

Economic and Industry Development Committee – item 4

Economic Development Update

That the report be received and the contents noted.

14.5

Environment and Sustainability Committee

Moved by Councillor Russell Milligan:

Seconded by Councillor Andrew Fechner:

That Council adopt the recommendations of the Environment and Sustainability Committee No. 2021(11) of 1 December 2021.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Environment and Sustainability Committee No. 2021(11) of 1 December 2021 as listed below as resolutions of Council:

Environment and Sustainability Committee – item 1

Confirmation of Minutes of the Environment and Sustainability Committee No. 2021(10) of 4 November 2021

That the minutes of the Environment and Sustainability Committee No. 2021(10) on 4 November 2021 be confirmed

Environment and Sustainability Committee – item 2

Sustainability Strategy

That the Sustainability Strategy be received and adopted.

Environment and Sustainability Committee – item 3

Outcomes - Youth Sustainability Summit

That Council receive and note the outcomes of the Youth Sustainability Summit.

Environment and Sustainability Committee – matters arising

UPDATE ON Traditional owner reference group

The Manager Environment and Sustainability outlined the progress of the Traditional Owner Reference Group which was discussed at the 16 September 2021 Council meeting where it was referred to the November Environment and Sustainability Committee for further consideration. The committee noted that a report is scheduled to be submitted to the February 2022 Environment and Sustainability Committee.

At 9.27 am Councillors Andrew Fechner and Jacob Madsen left the meeting room due to a previously declared interest in Items 14.6 and 14.7.

14.6

Ipswich Central Redevelopment Committee

Moved by Councillor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

That Council adopt the recommendations of the Ipswich Central Redevelopment Committee No. 2021(11) of 1 December 2021.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

This block motion adopts all items of the Ipswich Central Redevelopment Committee No. 2021(11) of 1 December 2021 as listed below as resolutions of Council:

Ipswich Central Redevelopment Committee – item 1

Ipswich Central - State Owned Assets

That the report on State Owned Assets within the Ipswich Central Precinct (in the vicinity of Bell Street) be received and the contents noted.

Ipswich Central Redevelopment Committee – item 1.1

Matter taken on notice - Ipswich Transit Centre

That the Chief Executive Officer investigate whether the State Government is progressing with the selling of the Ipswich Transit Centre and provide a response to members of the Ipswich Central Redevelopment Committee.

Ipswich Central Redevelopment Committee – item 2

Confirmation of Minutes of the Ipswich Central Redevelopment Committee No. 2021(10) of 4 November 2021

That the minutes of the Ipswich Central Redevelopment Committee No. 2021(10) held on 4 November 2021 be confirmed subject to an amendment to Item 2 titled Ipswich Central Revitalisation – Positioning Framework and Place Plans as follows:

That Attachments 1, 2 and 3 of Item 2 titled Ipswich Central Revitalisation – Positioning Framework and Place Plans of the Ipswich Central Redevelopment Committee No. 2021(10) held on 4 November 2021 be replaced with updated maps that more closely align with the iGO Active Transport Action Plan.

Ipswich Central Redevelopment Committee – item 3

Procurement - Re-Imagining Bottle Alley Expression of Interest

A. That pursuant to Section 228(3)(a) of the Local Government Regulation 2012 (Regulation), Council resolve that it would be in the public interest to invite expressions of interest before inviting written tenders for the provision of the design and creation of the public art concept within Bottle Alley.

B. That pursuant to Section 228(3)(b) of the Regulation, Council’s reasons for making such resolution are that:

(i) it will allow artists to develop their own design concept for the public artwork;

(ii) it will allow Council to shortlist an artist or group of artists and design concepts suitable for Bottle Alley, without putting all parties to the expense of submitting full tender responses for the creation of the Artwork at this early stage of the project;

(iii) it will save Council the expense of running a request for tender and evaluating it at this early stage of the project.

Ipswich Central Redevelopment Committee – item 3.1

Matter Taken on Notice - Bottle Alley Submission

That the Manager, Economic and Community Development review the Expression of Interest documentation for Bottle Alley to possibly include a statement about the permanence of the artwork.

Ipswich Central Redevelopment Committee – item 4

Ipswich Central - Facade Improvement Program 2021

That the Ipswich Central Façade Improvement Program 2021 report be received and the contents noted.

Ipswich Central Redevelopment Committee – item 5

Nicholas Street Precinct - communications, engagement and events report November 2021

That the Nicholas Street Precinct Communications, Engagement and Events Monthly Report be received and the contents noted.

Ipswich Central Redevelopment Committee – item 6

Nicholas Street Precinct - Retail Sub-Project Steering Committee November 2021

That the November 2021 Retail Sub-Project Steering Committee Report be received, and the contents noted.

14.7

special Ipswich Central Redevelopment Committee

Moved by Councillor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

That Council adopt the recommendations of the Special Ipswich Central Redevelopment Committee Report
No. 2021(12) of 9 December 2021.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

This block motion adopts all items of the Special Ipswich Central Redevelopment Committee No. 2021(12) of 9 December 2021 as listed below as resolutions of Council:

special Ipswich Central Redevelopment Committee – item 1

Nicholas Street Precinct - Approval of an Agreement for Lease for Metro B Tenancy 2BK1

A. That Council enter into an Agreement for Lease with the proposed lessee for Tenancy 2BK1 in the Metro B Building (impacting part of lot RP157021) (“Tenancy 2BK1”) within the Nicholas Street Precinct (under the commercial terms detailed in the confidential report and attachments by the Project Manager dated
30 November 2021).

B. That conditional upon Council satisfactorily executing the Agreement to Lease with the proposed sub-lessee, (contained in recommendation A of this report), Council enter into a sub-lease for Tenancy 2BK1 with the proposed sub-lessee (as detailed in the confidential report and attachments by the Project Manager dated 30 November 2021).

C. That Council note, that in relation to Council’s disposal of its leasehold interest in Tenancy 2BK1 to the proposed lessee, that the Ministerial exemption under s236 (f) of the Local Government Regulation 2012 applies to the disposal of Council’s interest in Tenancy 2BK1. (Ministerial exemption contained in Attachment 1 of this report).

D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision at Recommendation B.

E. That Council be kept informed as to the progress and outcome of the execution and publication of details.

special Ipswich Central Redevelopment Committee – item 2

Procurement - Nicholas Street Precinct Cinema Operations

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender number 16041 for the disposal of interest in land at
163 Brisbane Street, Ipswich QLD 4305 more particularly described as part of Lot 1 and Plan RP209886, to Tenderer A (Lessee), for the permitted use of a Cinema.

B. That Council enter into an agreement for lease with the Lessee:

(i) For the purposes of the tenancy fit-out, and

(ii) for a term commencing on execution of agreement and ending on the commencement of the lease agreement, with no options for extension.

C. That Council enter into a lease with the Lessee:

(iii) at an annual rent detailed in Confidential Attachment 1, and

(iv) for an initial term with extension options as detailed in Confidential Attachment 1.

D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

At 9.31 am Councillors Andrew Fechner and Jacob Madsen returned to the meeting room.

15. Officers’ Reports

15.1

Development Application Recommendation - 5636/2021/MCU - Community Use (Child Care Centre) - 54-56 Arthur Summervilles Road, Karalee

Moved by Councillor Andrew Fechner:

Seconded by Councillor Marnie Doyle:

That Council approve Development Application
No. 5636/2021/MCU being a Material Change of Use – Community Use (Child Care Centre) subject to conditions as contained in Attachment 1 of this report.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Harding

Madsen

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

The motion was put and lost.

FORESHADOWED MOTION

Councillor Paul Tully foreshadowed that he would move an alternate motion in the event that Councillor Fechner’s motion was lost.

That Council refuse Development Application No. 5636/2021/MCU being a Material Change of Use - Community Use (Child Care Centre) having regard to the 280 properly made submissions and a petition with 858 signatures objecting to the proposed development, for the following reasons:

A. The proposed use does not conform with the Large Lot Residential Zone as it will have a significant detrimental effect on the amenity of nearby residents in relation to, inter alia, noise, traffic and community safety.

B. The proposed use does not fulfil a community need insofar as the proposed number of places is excessive given that the projected places based on population forecasts will not be required until 2041.

C. The proposed use is not readily-accessible to the population it is intended to serve as it will exacerbate existing vehicular conflicts in peak hours with the nearby Karalee State School.

D. The proposed use does not comply with the scale and appearance provisions of the Community Use Code insofar as the proposed 2.46 metre landscape buffer does not comply with the minimum width of ten (10) metres under the Code, with such requirement being an essential buffer between adjoining residential uses.

E. The proposed use provides insufficient car parking spaces as required under the Parking Code taking into account all required parking for parents, director, administration staff, support staff and frontline child care workers.

F. Noise generated from the site will have an unacceptable impact on the adjoining and nearby residential community.

G. The hours of operation proposed by the applicant are 6.00am to 7.00pm, with refuse and on-site effluent collection between 7.00am and 7.00pm, 7 days a week including public holidays, would seriously affect the amenity of the immediate area. The proposed hours of refuse and effluent collection conflict substantially with the main arrival and departure times at the site, adding to unacceptable amenity, safety and odour issues for staff, parents and children.

H. As there is no on-site sewer available to the site and the proposed alternative on-site effluent tanks are not suitable for such large-scale development in a residential area, potential health and odour issues are likely to affect the amenity of the surrounding area.

I. The operation of the proposed waste storage and collection partially obstructs pedestrian sight lines and is non-compliant with the Australian standard.

J. The safety and security of users, pedestrians and adjacent vehicular traffic is compromised by the intensity and layout of the proposed development which creates more-substantial conflict with the nearby Karalee State School.

Adjourn Meeting

Moved by Councillor Jacob Madsen

That the meeting be adjourned at 10.01 am to reconvene at 10.30 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

The meeting reconvened at 10.30 am.

Moved by Councillor Paul Tully:

Seconded by Councillor Russell Milligan:

That Council refuse Development Application
No. 5636/2021/MCU being a Material Change of Use - Community Use (Child Care Centre) having regard to the 280 properly made submissions and a petition with 858 signatures objecting to the proposed development, for the following reasons:

C. The proposed use is not readily-accessible to the population it is intended to serve as it will exacerbate existing vehicular conflicts in peak hours with the nearby Karalee State School.

F. Noise generated from the site will have an unacceptable impact on the adjoining and nearby residential community.

I. The operation of the proposed waste storage and collection partially obstructs pedestrian sight lines and is non-compliant with the Australian standard.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Fechner

Madsen

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.2

Procurement: Tender 16830 - Civil Construction Works - Springfield Parkway and Springfield Greenbank Arterial - Stage 1

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender
No. 16830 for the provision of Civil Construction Works Greenbank Parkway and Greenbank Arterial – Stage 1.

B. That Council enter into a contractual arrangement with the Supplier at an approximate lump sum amount listed in confidential attachment 1.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.3

Procurement: Construction of Youth Skate Park at Redbank Plains Recreation Reserve

Moved by Mayor Teresa Harding:

Seconded by Councillor Sheila Ireland:

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender
No. 17141 for the provision of construction works for Youth Skate Park at Redbank Plains Recreation Reserve.

B. That Council enter into a contractual arrangement with the Supplier at an approximate lump sum amount listed in confidential Attachment 1.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolves to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Mayor Teresa Harding confirmed that Epoca Constructions Pty Ltd was the successful supplier for construction of the youth skate park at Redbank Plains Recreation Reserve for the total sum of two million eight hundred and fifty-three thousand, nine hundred and twenty five dollars and sixty-one cents ($2,853,925.61) excluding GST.

15.4

Terms of Reference review - Standing committees

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

A. That the revised Standing Committee Terms of Reference as detailed in Attachment 1 be adopted.

B. That the revised Meeting Procedures Policy as detailed in Attachment 3 be adopted.

C. That the Executive Leadership Team ensure all business presented to council passes through its relevant committee in accordance with the revised Standing Committee Terms of Reference as detailed in Attachment 1.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.5

Report - Audit and Risk Management Committee No. 2021(06) of 24 November 2021

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the report of the Audit and Risk Management Committee No. 2021(06) of 24 November 2021 be received, the contents noted and the recommendations contained therein be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

At 11.01 am Councillors Andrew Fechner and Jacob Madsen left the meeting room due to a previously declared interest in Items 15.6 and 15.7.

15.6

Development Application Recommendation - 15770/2021/MCU Material Change of Use - 11, 19-25 & 27 Nicholas Street, Ipswich

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That Council approve Development Application
No. 15770/2021/MCU being a Material Change of Use - Recreation Use (Indoor Recreation-gymnasium) subject to conditions as contained in Attachment 1 of this report.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

15.7

Development Application Recommendation - 16204/2021/MCU Material Change of Use - 5 Union Place & 8 Bell Street, Ipswich

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That Council approve Development Application
No. 16204/2021/MCU being a Material Change of Use (extension to business use – hotel) subject to conditions as contained in Attachment 1 of this report.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

At 11.03 am Councillors Andrew Fechner and Jacob Madsen returned to the meeting room.

15.8

Proposed Ministerial Call In Response - Wanless

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the Chief Executive Officer provide a response to the notice of proposed call in dated 29 November 2021. The response is to include, at minimum, a summary of the matters the subject of this report.

Councillor Andrew Fechner proposed the following additional recommendation:

That the response be shared and approved by the Mayor and councillors prior to being sent.

The mover and seconder of the original motion agreed to the proposed additional recommendation.

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

A. That the Chief Executive Officer provide a response to the notice of proposed call in dated 29 November 2021. The response is to include, at minimum, a summary of the matters the subject of this report.

B. That the response be shared and approved by the Mayor and councillors prior to being sent.

The Chief Executive Officer queried the use of the word approved in Recommendation B and Councillor Paul Tully proposed the following amendment:

B. That consultation occur with the Mayor and councillors on the response prior to being sent.

The mover and seconder of the original motion agreed to the proposed amendment.

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

B. That consultation occur with the Mayor and councillors on the response prior to being sent.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16. NOTICES OF MOTION	Nil
17. QUESTIONS ON NOTICE	Nil

Suspension of Meeting Procedures

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the provision of these meeting procedures be suspended, as is necessary, for the purpose of providing an outline of the year in review.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Resumption of Meeting Procedures

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That provision of these meeting procedures be resumed to continue with the order of business.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

MEETING CLOSED

The meeting closed at 11.26 am.

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

Council

Meeting Agenda

27 January

2022

Doc ID No: A7798940

ITEM: 14.1

SUBJECT: Georgie Conway Leichhardt Community Swim Centre

AUTHOR: Executive Coordinator

DATE: 10 December 2021

Executive Summary

This report considers the operation of the Georgie Conway Leichhardt Community Swim Centre, with particular focus on water heating policy options, attendance trends and forecast cost impacts in changes to current water temperature settings.

Recommendation/s

That Council endorse the current policy of maintaining a water temperature of approximately 29 degrees during the winter season at the Georgie Conway Leichhardt Community Swim Centre 25-metre pool.

RELATED PARTIES

Related parties:

· Lessee at Georgie Conway Leichhardt Community Swim Centre – Australian Crawl (Goodna) Pty Ltd

Vibrant and Growing

Purpose of Report/Background

At the Growth, Infrastructure and Waste Committee meeting held on the 1 December 2021 this report was Laid on the table to allow the community member who originally requested this information at the Council meeting on 19 August 2021 an opportunity to fully read through and understand the data and information provided.

The purpose of this report is to respond to the 19 August 2021 Council request for a report to be submitted to the Growth, Infrastructure and Waste Committee addressing the operation of the Georgie Conway Leichhardt Community Swim Centre.

Temperature settings

One of the questions which has been asked is if the Leichhardt swimming pool water temperature can be heated above the current practice of maintaining a water temperature of approximately 29 degrees during the winter season.

The current temperature practice is based on pool design (uncovered 25-metre pool), cost to provide heating, maintenance cost of heaters (including wear and tear), cost of gas heating and environmental sustainability including generation of greenhouse gases.

It should be noted that pool temperatures are affected by a variety of factors, including:

· Ambient temperature

· Speed and direction of wind

· Cloud cover

· Rain and storm events

· Number of pool users

· Available heating from solar heating

· Chemical dosage

The current practice of maintaining a water temperature of approximately 29 degrees during the winter season is in line with other uncovered public pools which are open for use during the winter months, both within the Ipswich City Council local government area and other Southeast Queensland public pools.

The winter pool heating practice (approx. 29 degrees) is clearly stated on the Ipswich City Council Leichhardt Swim Centre website.

Prior to December 2020 the pool had on occasion been heated above the stated temperature level during winter, which was desirable to a number of pool users. In December 2020 the then four pool heaters failed and required replacement (end of asset life).

During the tendering process for the procurement of replacement pumps it was found that the four faulty heaters could be replaced with two new modern heaters (new models with greater efficiency) and achieve the stated current practice of maintaining a water temperature of approximately 29 degrees during the winter season. The swim centre also has solar heating which helps buffer the heating costs and requirements when the weather/climate permits.

Water temperature testing records outlined in Table 1 shows the average monthly water temperatures from January 2021 to September 2021 (the average monthly water temperature over sample period was 31.2°).

Leichhardt Community Swim Centre Average monthly water temperature
Month	AVG water temp (degrees)
Jan-20	31.5
Feb-20	31.6
Mar-20	31.4
May-20	29.0
Jun-20	32.4
Jul-20	32.6
Aug-20	32.2
Sep-20	32.0
Oct-20	31.7
Nov-20	31.5
Dec-20	31.3
Jan-21	31.1
Feb-21	31.1
Mar-21	30.8
Apr-21	31.0
May-21	32.0
Jun-21	30.1
Jul-21	29.9
Aug-21	30.5
Sep-21	29.8
*Average*	31.2

Table 1 - Leichhardt Community Swim Centre - Average monthly water temperature

It should be noted that the average water temperature in most months of the year is in excess of the stated 29 degree target which has been achieved by running the new heaters near their capacity and through additional heating from solar options (weather conditions permitting). There is no need to increase capital or operational funding to maintain the current water temperature setting.

Cost of increasing heating levels

To achieve heating above the current practice of maintaining a water temperature of approximately 29 degrees during the winter season will require additional heaters (capital investment), increases in operating costs and potentially a reduction in the effectiveness of pool chemicals.

A winter temperature of 33 degrees has been proposed as a possible target. The current two heater installation configuration is not capable of achieving such a temperature, therefore additional heaters would need to be installed.

Each additional heater costs approx. $15,000 in capital costs for supply and installation (note: 2 x additional pool heaters may be required), with increased gas usage costs and greenhouse gas emissions.

It has been forecast that heating the pool to 33 degrees would result in an increase in operating costs of 30%. The 2020/2021 FY operating cost for Ipswich City Council was $98,800 (including $24,225 for chemicals and $56,274 for gas). A 30% increase would result in additional costs of approx. $24,000, for a forecast cost annual operating cost of $123,000.

Increasing the water temperature will also affect the water balance. The water quality guidelines for public aquatic facilities states in section 6.1.5 (Queensland Health, 2019):

“The temperature of the water will affect its balance, although it is the least important of the water balance factors. Higher water temperatures can increase bacterial growth in the water, increase scaling and also affect the comfort of bathers. The temperature of any swimming or spa pool should not exceed 40°C”

Leichhardt Swim Centre patronage

The Leichhardt Swim Centre patronage accounts for 7% of Ipswich local government pool attendees in the 2020/2021 Financial Year, as shown in Figure 1 (Leichhardt swim centre’s weighted average attendance highlighted in yellow).

Figure 1 - Ipswich aquatic assets - Weighted attendance by month 2020 – 2021

The ambient daily temperature is found to be a strong indicator of public pool usage, as evidenced in Figure 2.

Figure 2 - Leichhardt pool attendance vs average ambient temperature (Ipswich)

This evidence suggests that most users are more influenced by the ambient daily temperature than by the water temperature of the public pool when choosing to visit a pool.

The average water temperature appears to have little correlation with number of pool attendees as shown in Figure 3, suggesting that allocation of additional capital and operational funds to increasing the average water temperature will result in a minimal increase in usage over winter.

Figure 3 - Leichhardt pool attendance vs average water temp

Given the evidence regarding Leichhardt swim centre weighted average attendance (7%), and that there is little correlation shown between water temperature and pool attendance, the allocation of additional capital and operational funds to increasing the average water temperature is not recommended.

It is therefore recommended that Council endorse the current practice of maintaining a water temperature of approximately 29 degrees during the winter season.

CAPITAL IMPROVEMENT WORKS

Under the lease, the Lessee (Australian Crawl) must complete the below capital improvements during the term of the lease.

· A 12m undercover heated pool

· Equipment used in pool operations

· Shed over the pool

· Concrete pathway

The required capital works are estimated to cost $241,000+GST.

The proposed undercover heated pool will be of a design which will be able to more readily retain heat, leading to more efficient winter heating and may result in greater comfort for winter pool users.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

· Queensland Health, Water quality guidelines for public aquatic facilities, September 2019

· Lease/Sub Lease Form 7 – between Ipswich City Council (Lessor) and Australian Crawl (Goodna) Pty Ltd (Lessee)

RISK MANAGEMENT IMPLICATIONS

The risks associated with increasing the winter temperature to above the recommended 29 degrees includes:

· Increased operating costs to council for the installation of additional gas heaters

· Increased operating costs to council due to higher gas usage, to achieve higher temperatures

· Increased operating costs to council due to wear and tear on heaters (higher temperatures requires increased heater utilisation)

· Increased greenhouse gas production due to wasteful practices of heating an uncovered pool significantly above the ambient daytime temperature

· Damage to Council brand and reputation due to high levels of gas and energy usage (and greenhouse gases) to heat a pool not designed for this purpose and beyond it’s intended design parameters

· Failure of Council to adhere to 2021-2026 City of Ipswich Sustainability Strategy which includes the focus areas of:

o Energy and carbon reduction - Our Goal Ipswich City Council will reduce carbon emissions and is recognised as a low carbon organisation.

· Failure to achieve the statements made within the Ipswich City Council Sustainability Policy - Council is committed to balancing the protection of the environment and the pursuit of prosperity to ensure quality of life for the people of Ipswich from generation to generation

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION –
(a) What is the Act/Decision being made?	Endorse the current practice of maintaining a water temperature of approximately 29 degrees during the winter season
(b) What human rights are affected?	NIL
(c) How are the human rights limited?	NIL
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	N/A
(e) Conclusion	The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

There are no financial implications if the committee accept the recommendation to endorse the current policy of maintaining a water temperature of approximately 29 degrees during the winter season (as this this is the current service standard and has full divisional funding).

If the decision is taken to increase the winter temperature to a higher level, the costs are forecast to be (assuming a 33 degree average temperature requirement) $54,000 in the first year, and $24,000 in increased operational costs in each subsequent year and a ten-year cumulative cost of $294,000.

Item	Capital cost*	Operation cost	Totals
Additional heater 1	15,000
Additional heater 2	15,000
Additional operating costs		24,000
Year 1 cost (assuming 2 x heaters)	30,000	24,000	54,000

Figure 4 - Forecast cost to increase heaters

*Note: The number of heaters required to achieve an average of 33 degrees has not been determined but may require 2 x additional heaters.

The cost over a 10 year period of maintaining an average 33 degree winter temperature on an open air pool (not designed for such warm winter temperatures) in Ipswich is forecast to be at least $294,000 (not factoring in chemical and gas price increases), as shown in Figure 5.

Annual costs	Capital investment	Operational costs *	Total costs
Year 1	54,000	24,000	78,000
Year 2		24,000	24,000
Year 3		24,000	24,000
Year 4		24,000	24,000
Year 5		24,000	24,000
Year 6		24,000	24,000
Year 7		24,000	24,000
Year 8		24,000	24,000
Year 9		24,000	24,000
Year 10		24,000	24,000
Ten year cumulative costs			294,000

Figure 5 - Forecast 10 year cumulative costs of heating to 33 degrees

*Note: Operational costs do not include increase in chemical and gas prices

COMMUNITY and OTHER CONSULTATION

The following stakeholders have been consulted in the development of the report.

Name	Position
Lessee	Australian Crawl (Goodna) Pty Ltd

Conclusion

This comprehensive report has analysed the operation of the Georgie Conway Leichhardt Community Swim Centre, with particular focus on water heating policy options, attendance trends and forecast cost impacts in changes to current water temperature policy settings.

The current policy of maintaining a water temperature of approximately 29 degrees during the winter season was found to be in line with other uncovered public pools which are open for use during the winter months, both within the Ipswich City Council local government area and other Southeast Queensland public pools.

The water quality guidelines for public aquatic facilities advises that the temperature of the water will affect its balance. Higher water temperatures can increase bacterial growth in the water, increase scaling and also affect the comfort of bathers.

The ambient daily temperature is found to be a strong indicator of public pool usage, with the average water temperature found to have a low impact on number of pool users annually.

There are no financial implications if the committee accept the recommendation to endorse the current practice of maintaining a water temperature of approximately 29 degrees during the winter season (as this this is the current service standard and has full funding).

It is therefore recommended that Council endorse the current practice of maintaining a water temperature at the Leichhardt 25 metre pool of approximately 29 degrees during the winter season.

References

Queensland Health, 2019, Water quality guidelines for public aquatic facilities, Queensland Government

Rennae Rowland

Executive Coordinator

I concur with the recommendations contained in this report.

James Hilyard

Manager, Works and Field Services

I concur with the recommendations contained in this report.

Sean Madigan

General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

27 January

2022

Doc ID No: A7539859

ITEM: 16.1

SUBJECT: CEO Organisational Performance Report for November and December 2021

AUTHOR: Chief Executive Officer

DATE: 19 January 2022

Executive Summary

This report is for the months of November and December 2021 and represents the completion of the Quarter 2 period (October-December 2021).

Significant progress continues to be made in the delivery of the Annual Plan for 2021-2022. The Council workforce remains focussed on the delivery of an array of catalyst projects and our core services to the community while continuing to meet our legislative obligations.

The report for this period highlights current significant matters and progress on key performance indicators for the months of November and December 2021.

RECOMMENDATION/S

That the Chief Executive Officer Organisational Performance Report for November and December 2021 be received and the contents noted.

BACKGROUND

1. Current Significant Matters

COVID-19 Response

In November 2021, the Queensland Government announced new COVID-19 measures relating to unvaccinated people, including restricting entry into some public places. The new measures commenced on 17 December 2021. Under the new Chief Health Officer Public Direction this meant implementing vaccination requirements for staff and visitors at the following council locations:

· Civic Centre

· North Ipswich Corporate Centre (function centre)

· Studio 188 (function centre/indoor entertainment venue)

· Level 1 Nicholas Street (function centre)

· Ipswich Art Gallery

· Ipswich Nature Centre (located in Queens Park)

· Cultural/art/music festivals, where ticketed* entry applies (indoor and outdoor)

Additionally, council commenced consultation with staff for roles that would be impacted by the new measures, for example, a council employee performing their duties and entering a café to consult with the owner. The owner or operator of the business, activity or undertaking must sight evidence of their COVID-19 vaccination. Outcomes of the consultation process will be provided in the January CEO Organisational Performance Report.

Council, like many other many businesses and organisations are experiencing a range of impacts arising from the COVID-19 Pandemic. With the spread of Omicron through Ipswich and Queensland and with many people having to isolate, this is impacting on the workforce being able to do their work and is also having a flow on effect to supply chains. Council is providing regular updates on its social media channels where delays may be experienced and seeking understanding during these unprecedented times.

Waste and Circular Economy

There was significant activity by council in November and December 2021 in working on a new Temporary Local Planning Instrument and responding to a letter from the Deputy Premier and Minister for Local Government on his consideration being given to calling in the application by Wanless for a Resource Recovery and Landfill project in Ipswich.

Sutton Park Skate Facility Upgrade

The final design for the new fahcility has been completed, incorporating feedback received from the community. The final design will include: the new skate facility; shelters; seating; new pathways; new amenities block; additional Safe City cameras; and associated landscaping. Construction commenced in late November 2021. The final design images can be found on Shape Your Ipswich at https://www.shapeyouripswich.com.au/sutton-park-skate-facility-upgrade

Memorabilia Project

Council made notable progress in the delivery of the Memorabilia Project with hundreds of items auctioned and returned to the community during November and December 2021. A special community funding program will be designed and delivered in the first half of 2022.

Bremer River Fish Release

After 12 months of planning over 200 Mary River cod have been released into the Bremer River catchment to enhance native fish populations and improve the river's ecological diversity.

Christmas in Ipswich

Our Christmas in Ipswich program delivered in December 2021 was very successful with north pole installations, suburban light wonderlands, letters to Santa, fleets of merry performers, and spectacular community carols pop-up across the city as part of this year's celebrations.

Festivities included the magical lighting of the city's Christmas tree in d'Arcy Doyle Place, Santa On Tour and New Year's Eve fireworks lighting up the skies in several locations.

This year a spectacular immersive display and larger-than-life installations transformed the Nicholas Street Precinct into the St Nicholas Precinct as the centrepiece of Christmas in Ipswich celebrations. The free event included a dazzling array of lights and colour, live entertainment, movies on the Tulmur Place big screen and festive food with positive feedback from those who attended from near and far.

2. Workplace Health and Safety

NOVEMBER:

Council is continuing to focus heavily on workforce health, safety and wellbeing. There was generally an excellent safety performance across council for November, with the injury rate being 50% less than this time last year.

The Lost Time Injury Frequency Rate (LTIFR) is 7.50 which is lower than the month of October (8.02). This equates to 7.50 lost time injuries every 6 months. The State average LTIFR is 15.10.

Lost time severity rate is 24.8 which is slightly higher than the month of October (23.3). The state average is 34.95 (Total days lost for each LTI).

DECEMBER:

There was an excellent safety performance across council for December, with the injury and incident rates well below the same time last year and tracking down consistently.

The Lost Time Injury Frequency Rate (LTIFR) is 6.94 which is lower than the month of November (7.50). This equates to 6.94 lost time injuries every six (6) months. The state average is 15.49.

Lost time severity rate is 28.7 which is slightly higher than the month of November (24.7). The state average is 35.94 (Total days lost for each LTI).

3. Update on Corporate/Operational Plans

The Quarterly Performance Report for October – December 2021 (Quarter 2 period) on the 2021-2022 Operational Plan will be presented at the February 2022 Governance and Transparency Committee.

Plans and the last quarterly report are available for public viewing on council’s website. The link is:

https://www.ipswich.qld.gov.au/about_council/media/corporate_publications/operational_plan

4. Major Key Performance Indicators

People and Culture

NOVEMBER:

· Council’s workforce ‘head count’ has decreased slightly and as of 30 November 2021 is 1,405 with 1,079 full-time (1,071 in October), 131 part-time (138 in October); 117 casual (109 in October); and 78 contingency (101 in October) staff.

· Turnover rate for November 2021 is currently tracking at 14.24% and has increased slightly from the month of October (13.92% in October).

DECEMBER:

· Council’s workforce ‘head count’ has increased as of 31 December 2021 at 1,440 and is shown with 1,097 full-time (1,079 in November), 135 part-time (131 in November); 122 casual (117 in November); and 86 contingency (78 in November) staff.

· Turnover rate for December 2021 is currently tracking at 14.27% and has remained steady from the month of November (14.24% in November).

Finance

The financial performance reports for both November and December are tabled via a separate report on the agenda for Council’s information.

The financial results for November and December have followed similar trends to previous months, where overall Council’s financial operating result is ahead of budget year-to-date (YTD).

Council’s overall YTD net result as at the end of December 2021 is above budget, with a net surplus (including capital revenues) of $41.6 million compared to the YTD budget of $40.8 million. This result is mainly due to increased donated assets revenue received during November and December than budgeted.

The operating position of Council is ahead of budget with a YTD deficit of $3.3 million compared to a YTD budget deficit of $10.2 million. Primarily this is as a result of increased revenue which has continued ahead of budget by approximately $4.9 million YTD, due to fees and charges, grant and other revenue. Materials and services expenditure is below budget in the month of December which in part will relate to timing differences and is slightly offset by YTD employee expenses being above budget.

Capital expenditure YTD (including the Nicholas Street Precinct) was $60.8 million, which is $18.3 million below budget. Approximately $10 million in under-expenditure is primarily related to the timing of the delivery of Nicholas Street redevelopment and there are also timing delays on a landfill rehabilitation project at Whitwood Road.

Capital Delivery Program 2020-2021

The Infrastructure and Environment Department (IED) is responsible for the constructed and natural assets of the city and manages Council’s roads, traffic systems, building, parks, drains and natural areas.

Management of council’s environmental and sustainability responsibilities include conservation, waste, stormwater, cultural heritage and emergency events.

At the end of December, the Capital Program delivery remains largely on track with a YTD spend of $35.35 million against a YTD budget of $41.23 million. The underspend is predominantly a result of the timing of the landfill rehabilitation works being

conducted at the Whitwood Road site. This accounts for approx. $5.6 million of the

underspend year to date. This project is not considered at risk and is expected to be

completed this financial year.

5. Risk and Compliance Update

Corporate Risk Register

Council’s corporate risk register is reported through Council’s Audit and Risk Management Committee which is held approximately every quarter (the next meeting is in February 2022). Council’s corporate risk register is reviewed and updated every two months at the Executive Leadership Team (ELT) Risk Committee Meeting.

Exceptions/Issues to report: Council is currently closely monitoring the COVID-19 pandemic response for safety and business continuity risk management.

Legal Matters
An overview of all current active court proceedings and all significant legal matters that are not the subject of court proceedings is provided at Confidential Attachment 2 to this report.

Matters that are not the subject of court proceedings will be considered significant where:

• they concern subject matter of significant public interest/concern; and/or

• where their outcome may present significant financial value/impact for Council; and/or

• where their outcome may set an important precedent for Council.

Generally significant non-court matters will only be reported where they are the subject of dispute and management of that dispute is being administered by Legal Services (as opposed to where Legal Services’ involvement is ad-hoc or limited to the provision of internal advice), or where they concern a significant project for Council.

The detail reported in respect of each matter listed has been provided with privacy, confidentiality and legal professional privilege (and the requirement to maintain same) in mind.

6. Current Consultation Matters

Shape your Ipswich is Ipswich City Council’s digital engagement platform where Council uses a range of digital techniques to connect with the community and promote any events associated with the consultation project. https://shapeyouripswich.com.au/

Projects currently open on Shape Your Ipswich (November and December 2021):

Project Name	Project Lead (Council Department)	Purpose of engagement
Ipswich Central	Community, Cultural and Economic Development Department	Inform community on the project and its progress to date. Consultation on CBD planning and development.
Strengthening Ipswich Communities Plan	Planning and Regulatory Services Department	Seek community sentiment/feedback regarding the needs and aspirations of social infrastructure across the city, for the next 20 years.
Urban Heat	Infrastructure and Environment Department	Consultation on community experiences of the urban heat environment. Partnership with Griffith University and University of the Sunshine Coast.
Cameron Park Playground Design	Infrastructure and Environment Department	To seek community input on the concept design for the Cameron Park Playground Upgrade, and associated works.
Physical Activity in Ipswich	Community, Cultural and Economic Development Department	To seek feedback on the effectiveness of Active and Healthy Program and associated activities.
Ipswich Arts Advisory Group	Community, Cultural and Economic Development Department	To seek Expressions of Interest from community to join the Ipswich Arts Advisory Group.
Food Organics and Garden Organics (FOGO) Trial	Infrastructure and Environment Department	Feedback and information page for participating residents in Bellbird Park and Raceview for the FOGO trial.
Community Panels	Coordination and Performance	Council’s new community engagement program for future focussed policies, strategies and projects and plans. The program will launch in February 2022.

Projects scheduled to open next month:

Project Name	Project Lead (Council Department)	Purpose of engagement
CBD Speed Limits	Infrastructure and Environment Department	To seek community feedback on the proposed 40km/h speed limit in the CBD area, as part of the Vulnerable Road User Program.
Richardson Park Playground Upgrade	Infrastructure and Environment Department	To seek community input for the design of the playground and park upgrade.
FOGO Trial – Quarterly Survey	Infrastructure and Environment Department	Quarterly survey for trial suburb participants to monitor progress and efficacy of the FOGO trial.

Project updates for November and December – closing the loop:

Project Name

Project Lead (Council Department)

Purpose of engagement

Redbank Plains Recreational Youth Precinct (Skate & Active Recreation)

Infrastructure and Environment Department

Page was updated to reflect:

· Summary of feedback from community

· Final design concepts for the youth precinct

· Next steps

Sutton Park skate facility upgrade

Infrastructure and Environment Department

Page was updated to reflect:

· Final design for new skate facility

· Next steps and construction update

7. External Funding

Councils in Queensland may receive funding (Grants) from the Federal and State Governments. Council currently has 108 active grant projects with funding commitments of $48.2 million.

A summary of the grant revenue portfolio is provided below:

8. Council Resolutions

NOVEMBER/DECEMBER:

Number of resolutions finalised during the months of November and December: 51.

Number of resolutions in progress as at 18 January 2022: 86.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers

1.	Actions report as at 18 January 2022 ⇩

	CONFIDENTIAL
2.	Legal Services Confidential Attachment for CEO Organisation Performance Report for November and December 2021

Council

Meeting Agenda

27 January

2022

Doc ID No: A7656233

ITEM: 16.4

SUBJECT: Ripley Priority Development Area Infrastructure Provision - repealing resolution B of Planning, Development and Heritage Committee Report No.1 of 28 November 2017

AUTHOR: Manager, Development Planning

DATE: 4 November 2021

Executive Summary

This is a report concerning the funding and delivery of trunk municipal infrastructure within the Ripley Valley Priority Development Area (PDA) required to support current development and short-term growth.

The report also proposes that the resolution adopted by Council in December 2017 with respect to the funding and delivery of trunk municipal infrastructure in the Ripley Valley PDA (Recommendation A) be repealed, to allow Council to consider alternate infrastructure funding and delivery options.

Recommendation/s

A. That Council repeal recommendation ‘B’ of the report to the Planning, Development and Heritage Committee No.2017 (12) titled ‘Ripley PDA Trunk Infrastructure Provision’, adopted by Council resolution on the 5th December 2017.

B. That Council endorse for consideration in a 2021-2022 budget amendment, the commencement of the planning and design for the upgrade of Ripley Rd, between Trigona Street and Binnies Road (new alignment) to be funded from the collected PDA municipal development contributions.

RELATED PARTIES

Not applicable.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

Ripley Valley was declared an Urban Development Area (UDA) by the State Government in October 2010 and transitioned to a Priority Development Area (PDA) in 2013. The UDA was initially managed by the Urban Land Development Authority (ULDA) and since transitioned to a PDA in February 2013, it has been managed by Economic Development Queensland (EDQ). In September 2013, EDQ delegated the development assessment function for the PDA to Council. However, the State through EDQ maintain the responsibility for the infrastructure planning and charging regime within the PDA.

The development of the PDA has been predicated on the principle that new trunk municipal infrastructure required to support the PDA (ie. Urban Utilities’ – trunk water and sewer networks, and Council’s - arterial and sub-arterial roads, regional bikeways, local, district and citywide open space and land for community facilities) is funded by municipal development charges collected from within the PDA, with some key early works required to support development growth funded by EDQ catalyst funding loans.

At this point in time, EDQ catalyst funding has been exhausted. Further, most major developers are electing to match their trunk infrastructure works with their infrastructure charges (i.e. building enough trunk infrastructure to match their municipal charges), meaning there are limited funds available for EDQ or Council to fund the emerging trunk municipal infrastructure projects. Consequently, in the short to medium term, the potential for sufficient municipal charges revenue to be collected and invested into lead trunk municipal infrastructure projects is greatly diminished. The municipal charges collected are also after components to repay the EDQ catalyst funding have been deducted.

Given Council’s capital works program funding and delivery constraints, and the limited availability of municipal charges revenue, on 5 December 2017 Council adopted the minutes of the Planning, Development and Heritage Committee No. 2017 (12). The Planning, Development and Heritage Committee No. 2017 (12) included a report titled ‘Ripley Priority Development Area Trunk Infrastructure Provision’. Recommendation ‘B’ of the report was;

That for the Ripley Priority Development Area (PDA), until revocation is

implemented, all trunk municipal infrastructure should only be delivered and

funded from receipted Ripley PDA Municipal charges or a catalyst funding allocation

by Economic Development Queensland (EDQ).

The report included an overview of the funding arrangements for trunk municipal infrastructure in the PDA. Specifically, the report identified that:

The EDQ principles concerning the provision of networks is that such infrastructure is funded by the development proponents and then offset against the respective municipal charge. Whilst some catalyst funding has occurred to support the start-up of development in the Ripley Valley PDA, there appears to be no further appetite from EDQ to provide any further catalyst funds or to invest other money into infrastructure delivery in the Ripley Valley. This means that moving forward, funding would principally rely upon the development proponent and offsets or available receipted municipal charges.

The report makes the following conclusions:

(1) Should Council include Ripley Valley infrastructure works in its capital works program, it is considered that this would have a significant impact on other priority projects elsewhere in the city along with having implications for financial sustainability for the Council.

(2) It is further considered that this issue would best be resolved within a unified infrastructure charging framework (i.e. that applies consistently and equitably across the whole of the city) and as such is a strong basis to support revocation. Conversely, abandoning the approach would weaken Council’s position in seeking revocation of the PDA.

The first point above is not disputed and requires careful consideration by Council given the potential impacts on the delivery timeframes of citywide priority projects as part of Council’s Capital Works Program and on Council’s Long Term Financial Forecast (LTFF) and financial sustainability.

The second point is noted. However, given the evolution of the PDA planning and development under the EDQ regime, revocation is now considered unlikely and unfavourable for Council. If it was to occur, it would likely generate a number of additional planning and financial issues for Council. Council is also currently working closely with EDQ to improve the function of the PDA.

Since the 2017 Council resolution, it has become apparent that there are short to medium term required trunk municipal infrastructure projects across the PDA which are unlikely to be funded or upgraded by developers and will not be covered in the short term by the limited municipal charges that are currently being collected. Consequently, there is a significant risk that ‘lead trunk infrastructure’ (which is essential to address community safety concerns and facilitate growth) will not be funded or be in place when required. Attachment 2 - Infrastructure Delivery Capability Map, shows the trunk municipal infrastructure projects across the PDA and the anticipated capability for each item to be delivered by developers or others. It is noted that the delivery entity (i.e. developer or other) identified on Attachment 2 is not fixed, but represents Council officers view based on current development activity. Officers will continue to have discussions with Ripley developers about opportunities for potential delivery and funding partnerships.

Given this, it is now considered that the 2017 Council resolution may be too restrictive and potentially limiting options for the funding and delivery of key lead trunk municipal infrastructure required to support the development of the PDA.

Impacts of rescinding Recommendation B from the 2017 Resolution

As mentioned above in the report, the PDA is predicated on the basis that all truck infrastructure is ultimately funded by municipal development charges collected from within the PDA. The challenge is the timing of when the lead infrastructure is required and when municipal charges are received to fund the works.

By repealing Recommendation B of the 2017 resolution, Council will have the ability to consider additional funding options beyond waiting for municipal charges revenue to be actually received, and incorporate the PDA key short term lead trunk municipal infrastructure projects into Council’s capital works program planning and delivery.

These projects inside the PDA could be treated similarly to how trunk municipal infrastructure projects are treated outside of the PDA, that is, that following a technical evaluation of their strategic priority by the Council officers, the projects would be considered by Council during the annual budget deliberations. Council having considered a range of factors, such as the nature of competing priorities, the availability and source of funds and resources would determine which projects were to be approved to commence planning, design and construction.

Repealing Recommendation B of the 2017 resolution would allow Council, if it so desired, to consider funding and commence the upgrade of Ripley Road in the vicinity of the Ripley township. However, repealing Recommendation B of the 2017 resolution would likely also create an expectation regarding Council funding and delivery of a number of other lead trunk municipal projects (roads – refer red projects in Attachment 2), bikeways, open space and land for community facilities) within the PDA.

Council officers are currently reviewing contributions held in trust to confirm what is specifically related to municipal charges, and once finalised and transferred to Council, these funds are available to be allocated to specific projects within the PDA. Including contributions received over the last twelve months, based on current calculations Council currently holds approximately $9,000,000 in trust that could be used to start the planning and design phase for a project such as the Ripley Rd upgrade. By including PDA municipal projects into Council’s capital work program, it allows Council to transfer and to utilise the municipal charges that have been collected and held in trust to date.

It is widely considered that the upgrade of Ripley Rd adjacent to the existing township is the number one priority and that Fischer Road adjacent to the existing township would likely be the second priority, if Council agrees to repeal Recommendation B.

Based on having municipal charges available to be transferred from trust as outlined above, the report recommends Council endorses for consideration in a 2021-2022 budget amendment the commencement of the planning and design phase for the upgrade of Ripley Road adjacent to the existing township. The next budget amendment is expected to occur in February/March 2022. Alternatively, Council could defer the consideration of the allocation of funds and capital projects within the PDA, to the 2022 – 2023 budget deliberations.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Planning Act 2016

RISK MANAGEMENT IMPLICATIONS

Trunk municipal infrastructure delivery within the PDA is not keeping pace with the high growth that is occurring. There are also several key lead trunk municipal road infrastructure projects within the PDA the developers are unlikely to deliver without assistance due to high project costs and private property impacts.

Some existing roads within the PDA (e.g. sections of Ripley Road and Fischer Road) are constructed to a lower standard and will likely operate well above their nominal capacity before they are upgraded, which will likely create road safety and operational issues, along with community and political risks.

Therefore, while the current 2017 Council resolution served a purpose, its restrictive nature is now considered unfavourable. Careful consideration by Council of the community, political, legal, resourcing and financial sustainability risks is strongly recommended as the impact of the proposed recommendation is significant.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	Recommendation A states that Council repeal recommendation ‘B’ of the report to the Planning, Development and Heritage Committee No.2017 (12) titled ‘Ripley PDA Trunk Infrastructure Provision’, adopted by Council resolution on the 5th December 2017. Recommendation B states that Council endorses for consideration in a 2021-2022 budget amendment, the commencement of the planning and design for the upgrade of Ripley Rd, between Trigona Street and Binnies Road (new alignment) and to be funded from the collected PDA municipal development contributions. These recommendations relate to the Local Government Act 2009.
(b) What human rights are affected?	No human rights are affected by this decision. Funding and delivery of trunk infrastructure is a regular function of Council. The recommendations will assist in carrying out this function by removing restrictions on the delivery of trunk infrastructure in the Ripley PDA.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

Repealing Recommendation B of the 2017 resolution will allow Council to consider additional funding beyond municipal charges revenue and include lead municipal trunk infrastructure in the Ripley PDA in future capital works programs, should it wish to.

Council will need to consider the financial and resourcing implications of these options and possible impacts on Council’s existing capital works programs, as part of future budget developments

If Council prioritised capital works within the PDA that exceeds the value of available (collected) municipal charges, there is likely to be impacts on Council’s existing Capital Works Program. These impacts will need to be carefully considered in the development of the LTFF, noting thatthe timing and delivery of other citywide key infrastructure projects are already facing significant demand pressures.

COMMUNITY and OTHER CONSULTATION

Community consultation has not occurred with respect to this proposal.

This report has been prepared with input from Council’s Infrastructure & Environment Department and the Corporate Services Department.

Conclusion

It is proposed to repeal Recommendation B of the 2017 Council resolution which currently restricts the funding of all trunk municipal infrastructure within the Ripley PDA to receipted municipal charges or catalyst funding, thus allowing Council to consider alternate infrastructure funding and delivery options.

Attachments and Confidential Background Papers

1.	Ripley PDA Trunk Infrastructure Provision Committee Report PDH 28 November 2017 ⇩
2.	Infrastructure Delivery Capability Map ⇩

Anthony Bowles

Manager, Development Planning

I concur with the recommendations contained in this report.

Peter Tabulo

General Manager, Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

27 January

2022

Doc ID No: A7830885

ITEM: 16.5

SUBJECT: Development application recommendation - 7942/2018/MAMC/A Change request for a Material Change of Use (Recreation Use – Motorsports) at 102 Champions Way, Willowbank

AUTHOR: Planner (Development)

DATE: 5 January 2022

Executive Summary

This is a report concerning a change request to development application number 7942/2018/MCU for a Material Change of Use (Recreation Use – Motorsports) at 102 Champions Way, Willowbank. The application seeks amendments to a number of conditions of the existing approval and the approved plans for the development to accommodate a new racetrack on the premises, for the purposes of racing remote controlled scale model cars.

Recommendation/s

That Council approve development application no. 7942/2018/MAMC/A subject to conditions as contained in Attachment 1 of this report.

RELATED PARTIES

· Applicant: Ipswich City Council C/- RPS Australia East Pty Ltd

· Owner: Ipswich City Council (Ipswich City Council Program 30)

· Relevant Consultants: RPS Australia East Pty Ltd

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

SITE ADDRESS:	102 Champions Way, WILLOWBANK QLD 4306
APPLICATION TYPE:	Change Application – Minor
ORIGINAL PROPOSAL:	Material Change of Use - Recreation Use (Motorsports)
ZONE:	Regional Business and Investigation (RBIA01) and Regional Business and Industry Buffer (RBB)
OVERLAYS:	OV2 – Mineral Development Licences and Mining Leases; OV6 – Highway Buffer and Regional Transport Corridor; OV7A – Building Height Restriction Area 45m, 90m and Outer Horizontal Surface RL176.5; OV7B – 8km Operational Airspace Buffer – Wildlife Attraction Restriction Area; OV8 – Ipswich Motorsport Precinct Primary Buffer Area
APPLICANT:	Ipswich City Council
OWNER:	Ipswich City Council Program 30
EXISTING OR PROPOSED TRADING NAMES:	Not applicable
APPLICATION NO:	7942/2018/MAMC/A
AREA:	83.93ha
REFERRAL AGENCIES:	Department of State Development, Manufacturing, Infrastructure and Planning
EXISTING USE:	Ipswich Motorsport Precinct – Ipswich West Moreton Auto Club, Ipswich Kart Club,
PREVIOUS RELATED APPROVALS:	7942/2018/MCU - Material Change of Use - Recreation Use - Motorsports
DATE RECEIVED:	13 September 2021
DECISION PERIOD START DATE:	13 September 2021
EXPECTED DETERMINATION DATE:	28 January 2022

PROPOSAL

On 21 January 2019, Council issued a Decision Notice in relation to Development Permit No. 7942/2018/MCU that approved a Recreation Use (Motorsports) at 102 Champions Way, Willowbank.

On 13 September 2021, the applicant submitted a minor change application. The change application involves an amendment to the approved layout to extend the motorsports activities to incorporate a remote-controlled car speedway area within the Ipswich Motorsport precinct along Champions Way, Willowbank. The newly proposed area is intended to be used by Pit Pass Quarter Scale Speedway Club Inc.

The application relates to Lease D which is approved for dirt-based motorcycle racing pursuant to an historic approval originally approved in November 1990 and development Approval 7942/2018/MCU for a Material Change of Use (Recreation Use – Motorsports), issued on 21 January 2019. The proposed change is for the establishment of a new racetrack and drivers viewing area (initially, and a formal drivers stand ultimately) for radio control speedway activities and events within the northern portion of the site, adjacent to Champions Way. Race days will occur once a month on Sunday between the hours of 10am to 4pm, with the maximum number of anticipated participants and spectators expected to be 60 people. Practice training junior days are anticipated every second weekend, with approximately 10-15 participants and spectators.

The new works will include the following:

· The establishment of a new 140m long, 5-6m wide oval deco gravel track;

· A drivers viewing area, comprised of a 10m wide and 1m high dirt/grass mound with 1m high besser block retaining wall (which is intended to be upgraded in the future to incorporate a 2-3m high drivers stand); and

· Ancillary storage shed and water tank (to be constructed in the future).

The proposed new track will not result in any changes to the existing approved access point, nor impact upon informal carparking areas, which are established on the grassy areas surrounding the tracks.

To ensure there is no increase in impacts to the surrounding road network or infrastructure on site, the proposed speedway will introduce new limitations as follows:

· a permitting system to ensure that all dirt-based motorsports do not coincide/operate at the same time as the dirt-based radio-controlled car racing (with the exception of working bees, carrying out of general maintenance and/or practice days);

· a limitation on race days to once a month on Sunday between 10am to 4pm. The maximum number of anticipated participants and spectators is approximately 60 people;

· Practice training junior days are anticipated every second weekend with approximately 10-15 participants and spectators.

There are a number of development constraints which affect the site, as summarised below:

· OV2: Mineral Development Licences and Mining Leases – this overlay only effects the very northern edge of the property along Champions Way, and doesn’t impact the location of the new track and associated infrastructure;

· OV6: Highway Buffer and Regional Transport Corridor – this overlay is limited to the eastern portion of the property, and does not impact the proposed development and visa versa;

· OV7A: Building Height Restriction Area 45m, 90m and Outer Horizontal Surface RL 176.5 – these overlays are not impacted by the proposed development, as the development does not impinge these height limitations;

· OV7B: 8km Operational Airspace Buffer – Wildlife Attraction Restriction Area – this overlay is not impacted by the nature of the proposed development;

· OV8: Ipswich Motorsport Precinct Primary Buffer Area – this overlay is consistent with the nature of the proposal proposed, therefore there is no conflict.

The proposal does not attract the levying of infrastructure contributions pursuant to the Ipswich Adopted Infrastructure Charges Resolution (No. 1) 2021, as there is no gross floor area proposed as part of the proposal. The applicant did nominate the possible location of a storage shed on the site as part of the proposal, however as no detailed proposal plans were provided, this structure has not been considered as part of this application. The proposed storage shed (should it be required in the future) may be subject to further planning, building and plumbing works approvals. Plan mark-ups and an advice note to this effect has been included in the recommendation.

The Department of State Development, Manufacturing, Infrastructure and Planning were a referral agency for the original application as the site adjoins a state-controlled road. A copy of the department’s original referral agency response, for which there were no requirements imposed, will be attached to the minor change approval.

Consideration has been given to the relevant matters for assessing a minor change in the Planning Act 2016, having regard to the definition of minor change in Schedule 2. It is considered that the change application meets the definition of a minor change in accordance with the Planning Act 2016 and therefore the request has been assessed having regard to the assessment criteria in Section 81.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Planning Act 2016

RISK MANAGEMENT IMPLICATIONS

A risk to Council exists should the proposal not be determined in accordance with legislative requirements. The assessment and subsequent recommendations have been prepared to minimise the risk.

Pursuant to DA Rules the due date to make the decision on this application is 28 January 2022 and the due date to issue the decision notice to the applicant is 4 February 2022.

As Council is both the applicant and the assessment manager in relation to this application there is a risk of influence on decision making via a potential conflict of interest. In order to mitigate this risk and as part of the establishment of the new governance framework for processing development applications and development related activities, the draft recommendation was referred to the Independent Decision Review Panel in accordance with the related policy and procedure. The External Consultation section of the report discusses the results of this review in detail.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	Decision to approve development application 7942/2018/MAMC/B.
(b) What human rights are affected?	The applicant is a company and therefore does not have human rights under the Human Rights Act 2019. The application is subject to code assessment and therefore, public notification is not applicable to the development pursuant to the Planning Act.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

There are no resource implications associated within this report.

COMMUNITY and OTHER CONSULTATION

The development application is code assessable and was therefore not required to follow the public notification process pursuant to the Planning Act. Notwithstanding, all relevant application material is accessible online via Council’s ePathway Service. Council as assessment manager did not receive any written submissions in relation to the application.

INTERNAL CONSULTATION

The application and common material was presented to Council’s Initial Development Assessment Panel (consisting of various representatives from across the organisation) for review upon lodgement. At this meeting, it was determined that internal referral was required to the Engineering, Health and Environment Branch and the Compliance Branch.

The Engineering, Health and Environment Branch prepared, via email correspondence dated 29 November 2021, conditions with respect to the drivers viewing area, particularly relating to the earth mound structure and the associated policy, guidelines and operational works application requirements. No conditions were required to be imposed with respect to parking and/or roadworks, given that the applicant was able to demonstrate that there was no introduction of new impacts or increase in the severity of impacts on the surrounding road network or on-site infrastructure. No internal reports were required to be prepared by the Compliance Branch given the applicant was able to demonstrate that scheduling of large events on site between the two clubs would ensure that the on-site septic system would remain adequate.

EXTERNAL CONSULTATION – INDEPENDENT DECISION REVIEW PANEL (IDRP)

The development application is classified as a Sensitive Development Matter and therefore requires review by an Independent Decision Review Panel prior to being determined, in accordance with the Council policy titled Framework for Development Applications and Related Activities. The Independent Decision Review Panel has been selected in accordance with the related procedure, and contains only one member, being Amanda Taylor of Place Design Group. In this instance, it was considered appropriate to select only one member for the panel, as there are limited technical aspects associated with the proposal which require additional input.

The draft recommendation was provided to the Independent Decision Review Panel on 3 December 2021 (refer to Attachment 3), and the Independent Decision Review Panel Report was received on 16 December 2021 (refer Attachment 4). The panel concluded that it was satisfied with the intention of the proposed Council recommendation, being to recommend approval of the application with no additional changes or recommendations.

Conclusion

An assessment of the change request has been undertaken and it has been determined that the changes are generally consistent with the original approval and relevant legislative requirements. It is therefore recommended that this development application be decided in accordance with the recommendations and attachments of this report.

Attachments and Confidential Background Papers

1.	Draft Change Approval Decision Notice and Cover Letter ⇩
2.	Draft Approval Plans ⇩
3.	Application Material to IDRP Member ⇩
4.	Independent Decision Review Panel Report ⇩

Suzanne Taylor

Planner (Development)

I concur with the recommendations contained in this report.

Michael Simmons

Development Assessment West Manager

I concur with the recommendations contained in this report.

Anthony Bowles

Manager, Development Planning

I concur with the recommendations contained in this report.

Peter Tabulo

General Manager, Planning and Regulatory Services

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

27 January

2022

Doc ID No: A7801150

ITEM: 16.6

SUBJECT: Procurement - Online Advertising

AUTHOR: Category Specialist

DATE: 10 December 2021

Executive Summary

This is a report concerning the procurement of Online Advertising Services from three (3) suppliers, without first inviting written quotes or tenders. Section 235(b) of the Local Government Regulation 2012 allows a local government to enter into a medium or large sized contractual arrangement, if the local government resolves that the services provided are of a specialised nature.

RECOMMENDATION

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical to invite quotes or tenders for the provision of Online Advertising Services.

B. That Council enter into a large contractual arrangement with Facebook Australia Pty Ltd (ABN 83 134 012 543), at an approximate purchase price of $230,000.00 excluding GST per annum, or $690,000.00 excluding GST over a three (3) year period.

C. That Council enter into a medium contractual arrangement with Google Australia Pty Ltd (ABN 33 102 417 032), at an approximate purchase price of $50,000.00 excluding GST per annum, or $150,000.00 excluding GST over a three (3) year period.

That Council enter into a medium contractual arrangement with SEEK Limited (ABN 46 080 075 314), at an approximate purchase price of $65,000.00 excluding GST per annum, or $195,000.00 excluding GST over a three (3) year period.

RELATED PARTIES

Facebook Australia Pty Ltd (ABN 83 134 012 543)

Google Australia Pty Ltd (ABN 33 102 417 032)

Seek Limited (ABN 46 080 075 314)

There are no conflicts of interest identified or declared in relation to the contents of this report.

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

The procurement of online advertising services often presents complex procurement situations where it is not possible or practical to obtain three (3) quotes or seek tenders as required by the Regulation. For situations such as this s235(b) of the Regulation allows a local government to enter into medium and large contractual arrangements, if the local government resolves that the services provided are a specialised nature and it would be impractical to invite quotes or tenders.

Online Advertising is an on-demand service which is used by departments as required and only if appropriate budget is approved and available. The cost of online advertising per transaction is below the contracting thresholds specified in the Regulation, however the annual accumulative spend across Council exceeds the contracting thresholds, categorising these engagements as medium or large sized contractual arrangements.

There are several suppliers who dominate the online advertising market, these suppliers have established set pricing based on the principals of an invitation to treat, they will not enter into negotiations or respond to request for quote/tender processes, the customer must either accept the pricing or design an alternative campaign strategy.

Council designs campaign strategies and selects suppliers to suit the advertising requirement. Campaign strategies are designed to target a specific audience demographic and / or geographic location and aim to reach the largest audience within a maximum budget value.

Council utilises online advertising for a range of purposes, including but not limited to:

· Community engagement and consultation,

· Council initiatives, i.e. kerbside collections,

· Disaster management,

· Events and exhibitions,

· Employee recruitment,

· Funding and grants notices,

· Policy / procedure updates, i.e. Covid-19 rates relief program

· Tender Notices, and

· Works notices, i.e. roadworks, playground upgrades, mowing services.

Whilst Council accesses a range of suppliers for online advertising, the Facebook, Google and Seek engagements account for the majority of Councils online advertising spend and meet the medium or large contracting thresholds of the Regulation.

· Facebook Australia Pty Ltd

Council has regularly engaged Facebook for online advertising, spending approximately $230,000.00 (ex GST) per annum. Campaigns are tailored to promote, educate, inform and generally raise public awareness of Councils services. Facebook is a key content distribution channel for the Ipswich community, allowing Council to reach target audiences within a specified radius, depending on the campaign.

There are over 17 million social media accounts in Australia, with 70% of these accounts on Facebook owned companies, including Facebook (Meta), Instagram and Whatsapp. There is no equivalent social media company in Australia which has the ability to reach the target audience demographic required for many of the community messages and events within the Ipswich City Council Region.

All Facebook and Instagram accounts are managed by the Marketing Services team, however Art Gallery, Ipswich Festivals, Libraries, Civic Centre and Nicholas Street at times do their own Facebook paid advertising.

· Google Australia Pty Limited

Google owns YouTube, YouTube was the most used social media site in Australia in 2021 reaching more people aged 18-49 than any other broadcast service. Councils use of Google and YouTube advertising has been increasing over several years, with an approximate spend of $40,000 in 2021.

The utilisation of the YouTube platform by Council is specifically aimed at generating awareness and engagement with quality Ipswich video content. Through YouTube, Council can target people based on demographics such as age, gender, parental status, and interests. Council can track advertising metrics and ensure paid advertising reaches the targeted audiences to ensure messages are delivered to the Ipswich community. Due to the specialised nature of the advertising services sought, including the audience Google is capable of reaching and Council’s ability to target the identified demographics it would be impractical to invite quotes from alternative platforms.

· SEEK Limited

Council engages SEEK for online advertising of Councils recruitment requirements. SEEK is the dominant operator in online job advertising in Australia, holding 80% of the market. SEEK attracts the largest number of job ad placements and website visits in comparison to competitors. SEEK’s position as the largest player in the segment is self-perpetuating, as job seekers go to SEEK to find advertised positions, resulting in employers gaining strong benefits by advertising through SEEK.

To attract and recruit quality candidates for vacant positions Council must advertise in appropriate places. Over the past 12 months Council has spent approximately $65,000 in advertising online on the SEEK platform. Council does advertise concurrently on other platforms for specialist roles, however, in the majority of instances, it would be counter-intuitive to solely advertise on the specialised platforms and not on SEEK.

The online advertising services sought by Council are of a specialised nature as Council requires advertising to:

· achieve results,

· target certain audience demographics,

· reach specific geographical locations,

· be responsive to the needs of the community,

· be easily accessible to the community, and

· reach the maximum audience possible.

Due to the ability of the above-mentioned suppliers to deliver the services sought by Council and their dominance in the industry it would be impractical to invite quotes or tenders from alternative platforms as Council would be unlikely to achieve the same outcomes.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

RISK MANAGEMENT IMPLICATIONS

The key risk when assessing the procurement of advertising media services is the ability to reach the required audience within the required time.

The following general risks and mitigation strategies have been identified in engaging in contractual arrangements with the suppliers mentioned in recommendations B, C and D.

RISK CATEGORY	RATING	DESCRIPTION
Political and reputational	Medium	There is possible political/ reputation risk in selecting online advertising services and developing the content for the advertising as it may not appeal to the subjective taste of the broad audience. There is also a possible political/ reputation risk if council is unable to rapidly respond to situations, such as public health alerts, tourism opportunities, or respond to community concerns.
Legal and Governance	Low / High	The terms and conditions are unable to be negotiated in Councils favour, they are take it or leave it, however individual engagements are low cost and there is no commitment required by Council so this represents low risk. If this report is not approved there is a high risk Council officers will continue to engage in low value purchases with each of the suppliers and within a 12 month period this accumulative spend will exceed the contracting thresholds specified in the Regulation.
Financial	Low	There is low financial risk to approving this report. There is no minimum spend or exclusivity created by the approval of this report. Individual engagements are a low value. Council officers will ensure adequate budget prior to each engagement.
Service Delivery	Medium	There is a possible service delivery/business continuity risk associated with not approving this report, as Council may be unable to engage direct with each of the suppliers impacting the ability to respond to requirements and get messages to the community in a timely manner. Council officers give careful consideration to the timing and delivery of online advertising. Media performance data is used to inform advertising plans and campaigns.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	Recommendations A, B, C and D states that Council enter into contractual arrangements with Facebook Australia Pty Ltd, Google Australia Pty Ltd and SEEK Limited for the provision of online advertising without first inviting written quotes or tenders due to the specialised nature of the services provided.
(b) What human rights are affected?	No human rights are affected by this decision. The three (3) suppliers recommended are corporate entities and corporate entities do not have human rights, only individuals have human rights. Further, the subject matter of the contract will not impact on the human rights of any third parties.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

The recommendation to engage without seeking quotes is requested for a three (3) year period, however there is no exclusivity or minimum spend during this period. Online Advertising is an on-demand service which will only be used by departments as required and if appropriate budget is approved and available.

The estimated value of each of the contractual arrangements is based on historical spend and trends, which is subject to change depending on demand and budgets. Graph 1 below shows the accumulative spend per annum* in the last four (4) years.

Graph 1. Online Advertising annual spend

*2021 January – November data

COMMUNITY and OTHER CONSULTATION

There has been no community consultation in the preparation of this report.

Conclusion

Facebook, Google and Seek are the dominant suppliers in their respective markets, the platforms are designed to actively engage with the targeted audience demographics. It would be impractical for Council to seek quotes from other organisations for the provision of online advertising if they cannot reach the desired audience.

Shyanne Ward

Category Specialist

I concur with the recommendations contained in this report.

Richard White

Manager, Procurement

I concur with the recommendations contained in this report.

Talia Love-Linay

Manager, People and Culture

I concur with the recommendations contained in this report.

Carly Gregory

Manager, Marketing and Promotion

I concur with the recommendations contained in this report.

Ben Pole

General Manager, Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

27 January

2022

Doc ID No: A7810612

ITEM: 16.9

SUBJECT: Monthly Financial Performance Report - November 2021 and December 2021

AUTHOR: Principal Financial Accountant

DATE: 12 January 2022

Executive Summary

This is a report concerning council’s financial performance for the periods ending 30 November 2021 and 31 December 2021, submitted in accordance with section 204 of the Local Government Regulation 2012.

Recommendation/s

That the reports on council’s financial performance for the periods ending 30 November and 31 December 2021, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by council.

RELATED PARTIES

Not applicable

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

This report outlines the financial results for Ipswich City Council at 30 November 2021 and 31 December 2021.

The commentary below will focus on the latest December month end results.

The total net result (including capital revenue) for Ipswich City Council at 31 December 2021 is $41.6 million compared to the year to date (YTD) budget of $40.8 million.

Council’s YTD operating deficit (excluding capital revenue) is approximately $3.3 million compared to the YTD budget deficit of $10.2 million.

Overall, capital expenditure including the Nicholas Street Redevelopment YTD is $18.3 million under budget. Asset donations at 31 December 2021 was $1.2 million under the YTD budget.

December

As the December month end results are the most recent financial results, the commentary below is in relation to the results of the first six months.

Revenue

Operating revenue is approximately $4.9 million (3.2%) over budget primarily because of additional fees and charges revenue, operational grants revenue and other revenue.

Rates and utilities revenue is continuing to track close to budget.

Fees and charges continue to track above budget including a $628k PDA application relating to White Rock received in December bringing YTD Town Planning and Development Fee revenue to $2 million over budget. Also, Waste Disposal Fees were over budget. This was partially offset by reduced parking and compliance revenue which is being monitored.

Total grant revenue is over budget approximately $611k. Operating grants are $791k over budget which is offset by $180k under budget relating to capital grants. The variance relates to the unbudgeted Skilling Queenslanders for Work First Start Program Grant in Corporate Services (CS) and Infrastructure and Environment Department (IED) and a Home Assist grant received earlier than budgeted in Community, Cultural and Economic Development (CCED).

Other revenue is currently tracking above budget primarily relating to unbudgeted Queensland Local Government Workcare surplus distribution and workcover reimbursements, unbudgeted rent for the Hayden Centre building, Urban Utilities payment of land tax, rent for council facilities used by a telecommunication company received earlier than budgeted and gain on disposal of vehicles.

Donated asset and cash contributions revenue is approximately $3.4 million below the YTD budget which is driven by lower-than-expected developer contributions. There was however, large increases in the donated assets received in the months of November and December which is related to Spring Mountain roadwork and drainage assets being donated to council.

Expenses

Overall operating expenses are approximately $1.9 million (1.2%) below the YTD budget.

Employee expenses (including labour contracts) were above budget in December and are now $1.2 million over budget YTD. The YTD variance is due to less annual leave taken than budgeted in phased projections, the use of contingent workers to fill vacancies, additional overtime in Resource Recovery, termination payments and a 2020-2021 workers compensation insurance true-up payment. Finance is continuing to monitor employee expenditure and it is expected that additional annual leave will be utilised during the January school holiday period.

Materials and services (excluding labour contracts) are $2.5 million below the YTD budget. Approximately $725k of the December underspend relates to timing for kerbside collection. The budget timing was forecast to commence in December however the service is not due to commence until mid-January 2022. Other underspends across council include lower maintenance expenditure in Natural Areas, some delays in Enviroplan projects compared to budget phasing and reductions in mowing costs due to services being completed by council employees instead of service providers in IED. CCED is underbudget related to the timing of book purchases for libraries. The underspend is partially offset by additional legal expenditure which is over budget by $1.6m YTD due to the appeals of the waste development applications.

As mentioned in the commentary above, a portion of the variance in December is impacted by timing of invoice processing and receipting due to the council shutdown period.

Other expenses are over budget due to the recognition of a loss on asset disposal of $2.6 million YTD which relates to decommissioned softfall, sealed roads surface assets and drainage assets. As previously mentioned, the outstanding debt of $0.3 million was received during December and the provision for doubtful debt has now reversed.

Depreciation remains below budget YTD following an update to useful lives for road, bridges, and footpath assets in August as part of the revaluation process. The variance decreased in November due to the capitalisation of the carpark and Civic Space and is expected to decrease as further assets are capitalised before year end.

Capital Expenditure

The total YTD capital expenditure (including the Nicholas Street Redevelopment) is $60.8 million compared to the YTD budget of $79.1 million.

IED capital expenditure in month of December was $4.9 million compared to the $8.6 million budgeted. IED YTD capital expenditure is $37.2 million compared to a YTD budget of $43.6 million. The underspend is primarily due to delays related to illegal dumping on the site of the Whitwood Rd Nth Disturbed Land Management project and delays in the Stafford St rehabilitation project. IED are currently forecasting full year capital expenditure to be slightly above budget which will be considered as part of the budget amendment together with additional grant funding to offset this and the impact of projects carried over.

The Nicholas Street Redevelopment continues to track below budget relating to delayed commencement of venue reconstruction works and budget phasing not taking into account a mid-December Christmas shutdown by Hutchinson Builders.

Cash Balances

Council’s cash and investment holdings continue to be above forecast relating to the sale of the former administration buildings in October.

November

The November report is also attached for council’s information and noting.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

RISK MANAGEMENT IMPLICATIONS

Finance is continuing regular reporting, including annual leave taken against budget, to the Executive Leadership Team as part of continued monitoring of FTEs, vacancies, overtime and forecast employee expenses for the year.

The legal expenses for waste development appeals to date are over budget as discussed in previous months with Council. Legal costs will need to be considered as part of the up-coming budget amendment.

Finance will work with the Nicholas Street Precinct Team and IED Management in relation to the forecast capital expenditure, budget phasing, project timings and grant funding as part of a budget amendment. Regular analysis of capital programs will continue to be undertaken to confirm project progress over the next few months and forecast costs.

Finance is working with the Departments to collate material changes for a Budget Amendment which will be presented to Council.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

Financial/RESOURCE IMPLICATIONS

There are no specific implications as a result of this report.

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation. Analysis and explanations of the variances are undertaken in conjunction with the various departments.

Conclusion

Regular reporting and monitoring of expenditure will continue monthly as part of council’s regular governance and reporting processes.

Attachments and Confidential Background Papers

1.	Monthly Performance Report - December 2021 ⇩
2.	Monthly Performance Report - November 2021 ⇩

Barbara Watson

Principal Financial Accountant

I concur with the recommendations contained in this report.

Christina Binoya

Financial Accounting Manager

I concur with the recommendations contained in this report.

Jeffrey Keech

Acting General Manager (Corporate Services)

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

27 January

2022

Doc ID No: A7841632

ITEM: 16.10

SUBJECT: Infrastructure and Environment Department Capital Delivery Report November 2021

AUTHOR: Manager, Capital Program Delivery

DATE: 13 January 2022

Executive Summary

This is a report concerning the performance of the capital delivery by the Infrastructure and Environment Department for the month of November 2021.

Officers across the whole Infrastructure and Environment Department are contributing to the positive results seen in the early stages of the 2021-2022 financial year. The result is especially pleasing when compared to the rate of delivery achieved in previous financial years.

Recommendation/s

That the report be received and the contents noted.

RELATED PARTIES

There are no known conflicts of interest in relation to this report

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

Summary

A better than expected result for the month of November, when allowing for the increased wet weather, with a financial outcome of $8.01mil of actual expenditure versus a budget of $9.78mill. This represents a YTD result of $32.2mill expenditure versus a budget of $34.9mill, a negative variance of 7.9%.

A significant portion of the November shortfall in expenditure against budget is again attributable to the phasing of the Whitwood Rd rehabilitation works. Re-phasing within the proposed mid-year BAv should remove this misalignment in the second half of the financial year.

Monthly Program Variances Greater than $100k (Budget vs Actual)

Asset Rehabilitation was $3.43m under budget for the month. There were multiple projects that did not meet budget projections across this program of work, significantly the two One Mile Bridge projects were a combined $471k below baseline for the month of November. These projects were delayed due to recent flooding events.

There were several slippages to drainage rehabilitation projects due to re-phasing of the works, with a under budget total of $408k across eight projects.

Other major impacts for the program were:

· Blackstone Rd Footpath - $285k below budget (rephased due to change of scope)

· Queens Park Embankment – combined $117k below budget

As mentioned above and in previous reports, the current phasing of the Whitwood Rd landfill rehabilitation project is out of alignment with the original budget baseline. The project is targeted to be completed in April 2022, with a revised expenditure now in the order of $6.95mil forecasted, following quotations received for the removal of illegal dumping identified and capping required within the site boundaries.

Parks, Sport & Environment was $569k under budget for the month of November.

Underspend for the month partially a result of 2 x Bio Retention Basin projects being withdrawn from the program and replaced with another more suitable site for design only this FY and then delivery in 22-23 FY.

There is also a small quantity of fencing / walking track / signage projects at a value of $277k that were delayed due to the recent wet weather and wet site conditions.

Also as reported last month, delivery of works at Denmark Hill have pushed back with the main expenditure now to be realised in February 2022.

Transport & Traffic was $2.32 mil over budget largely due to the Springfield Greenbank Arterial Stage 3 and Redbank Plains Stage 3 projects, progressing ahead of baseline phasing with service relocation works.

Queen & Albert St intersection also required an advanced payment for NBN service relocation scheduled for early in the New Year.

There were also 2 x Traffic Signals improvement projects that were Blackspot funded and delivered in November but weren’t allowed for in the original baseline, as the Grant funding submission was approved after the budget was approved by Council.

Fleet was $214k under budget baseline for the month of November. This was due to the non-delivery of passenger vehicles and this has been an issue experienced with the supply chain for some time. Further vehicles are scheduled to be delivered across December and January.

Other fleet purchases and revised delivery timelines will be assessed and reported through the next Budget Amendment.

Capital Expenditure for the full year is now forecasting approximately 5% above the approved budget, however this will be assessed as part of the current BAV1 submission, currently being prepared.

Major Projects

Springfield Parkway & Springfield-Greenbank Arterial Road Upgrade

Expenditure for the combined projects in November was $990k up on budget expectations ($1.6mil actual vs $614k).

Major culvert works are complete with only minor outlet works and landscaping remaining. The bridge piles and abutments are complete, and the walkway slabs are manufactured. Bridge Deck unit installation is scheduled for the week prior to Christmas.

The relocation works for Energex and Telstra services are at 65% and are progressing well with completion of these items scheduled in January. UU water main are 90% complete and are currently on schedule.

Redbank Plains Rd Stage 3

Expenditure for the project in November was above budget expectations, due to rephasing of service relocations and the incurred expenditure from these.

Telstra have continued their service relocation works with works completion now expected late January, due to recent wet weather.

Land resumption of RP boundaries near Kruger roundabout is complete.

Energex underground from Morgan Street to Kruger Parade are complete.

Energex Overhead works from Highbury Drive to Kruger Parade is 90% complete and will be completed following scheduled stormwater relocations.

Resurfacing Program

Expenditure on the re-surfacing program was $734k above budget baseline for the month of November.

Despite the recent wet weather, the full program is still anticipated to be completed within the financial year, due to acceleration of works were possible.

The acceleration of works this month has placed the program ahead of schedule, with $500k ahead of YTD budget baseline ($3,224k actual vs $2,723k baseline).

Grant Funding

Two Blackspot projects and one LRCIP Round 2 project were completed in November with external grant funding commitments:

· Cemetery Rd Whitehill Rd TL 22 (Traffic signal improvements)

· Brisbane Rd Esther St TL 22 (Traffic signal improvements)

· Trevor St Remedial Works

PTAIP Bus Stop Program - projects are progressing in the design phase, with some sites handed over to the Construction Team and being delivered in the second half of the FY, in line with the agreed funding completion date of June 2022.

Grant Projects Scheduled for delivery this FY (includes Multi-year Funding)

NOTE: Below table includes reporting on capital construction projects only – it does not include Design Only or OPEX projects

Name	Suburb	Estimate	Funding	Completion Date (Completed)
LRCIP Round 2 (Local Roads & Community Infrastructure Program)
Laurel St KR 20	Redbank Plains	$663,702	$241,721	27/08/2021
Mount Crosby Rd FR 21	Tivoli	$306,058	$146,439	8/09/2021
South Station Rd LR 20	Raceview	$1,029,395	$450,000	28/01/2022
Trevor St Remedial Works	Bellbird Park	$3,214,754	$2,900,000	19/11/2021
North Station Rd Ret Wall 18	North Booval	$3,780,603	$1,095,000	31/08/2021
Tivoli SC Baseball F 21	Tivoli	$109,000	$150,000	15/10/21
URCSP (Unite and Recover Community Stimulus Package)
Sutton Park Skate 19	Brassall	$816,822	$1,230,000	27/04/2022
PTAIP (Passenger Transport Accessible Infrastructure Program)
PTAIP BU 21 – Bus Stops x 22	Various	$1,335,000	$831,825	19/05/2022
CNLGGP (Cycle Network Local Government Grants Program)
Eastern Ipswich BW 19	Ipswich	$1,050,826	$275,000	21/01/2022

Blackspot
Old Logan Rd & Addison Rd TL 19	Camira	$696,340	$459,220	10/09/2021
Hill St Cyprus St TI 20	North Ipswich	$121,379	$121,500	10/12/2021
Brisbane Rd Esther St TL 22	Riverview	$111,724	$112,000	30/11/2021
Cemetery Rd Whitehill Rd TL 22	Raceview	$125,338	$126,000	30/11/2021
LERP (Local Economic Recovery Program)
Hardings Paddock L 20	Purga	$418,000	$340,000	11/04/2022
Fire Station 101	Ipswich	$284,357	$58,540	9/08/2021
TIDS (Transport Infrastructure Development Scheme)
Redbank Plains Stage 3	Redbank Plains / Bellbird Park	7,415,000	705,446	29/06/23
R2R (Roads to Recovery)
Springfield Greenbank Arterial	Springfield / Springfield Central / Springfield Lakes	21,014,554	2,327,860	23/06/23
SEQCSP (South East Queensland Community Stimulus Program)
Rosewood RRC Major Upgrade	Rosewood	$4,500,000	$4,500,000	30/03/2024
Riverview RRC Upgrade Stage 1	Riverview	$2,170,000	$2,170,000	30/06/2023

Multi-year Funded Grant Projects

· Rosewood RRC Major Upgrade

· Riverview RRC Upgrade Stage 1

Master Schedule Delivery Milestones for November

Milestone	November Baseline	November Actual	Actuals Year to date
Practical Completion	17	2	30

There were a further 9 projects that reached completion in November, that weren’t included in the original baseline total.

As at end of November, the current project completion status shows 30 projects have reached practical completion from a total of 101 projects scheduled for delivery this FY.

Master Schedule Baseline Deliverables for 21-22 FY

Baseline Deliverables	Count of Projects

Design
Concept Design	25
Detailed Design	41
Construction
(IFC yet to Complete)	28
(IFC completed)	73
Multiyear Construction	11
Programs	37

The progress of projects to have design completed and issued for delivery this FY, is well ahead from the same time last FY with 73% of projects now issued to the construction teams.

The data shown above for Concept Design & Detailed Design includes forward design efforts for project delivery in the 22-23 FY which is also progressing well.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

RISK MANAGEMENT IMPLICATIONS

The Infrastructure and Environment Department has a departmental risk register that includes delivery of the capital program. The leadership team of the department continues to monitor our risk in relation to this and takes mitigation action where necessary.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

Financial/RESOURCE IMPLICATIONS

The Infrastructure and Environment Department remains on target to meet the 2021-2022 capital budget.

COMMUNITY and OTHER CONSULTATION

No community consultation was required in relation to this report.

The Stakeholder Management Branch of the Infrastructure and Environment Department engages extensively with the community impacted by our works to ensure that they are informed in advance of works, communicated with during works and ensure that any issues that arise are managed effectively.

Conclusion

The Infrastructure and Environment Department is committed to delivering high quality infrastructure for the community and has done so successfully for the month of October.

Attachments and Confidential Background Papers

1.	IED Capital Portfolio Update Report - November 2021 ⇩

Graeme Martin

Manager, Capital Program Delivery

I concur with the recommendations contained in this report.

Sean Madigan

General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

Deal Status	December 2021	Change from November 2021
HOA Signed (non-legally binding) #	15	-
Pending Approval by Council	3	+3
Lease Documents Issued	15	+3
Lease Documents Being Prepared	2	-1
Leases Executed by Lessee	2	+1
Leases Executed by Lessor (Council)	2	+1

HUMAN RIGHTS IMPACTS
NON-DISCRETIONARY DECISION
Recommendation B. states that Council adopt the draft policy titled “Media and Corporate Communications Policy” in Attachment 2. Council has no ability to act differently because of an existing Public Sector Ethics Act 1994 that requires certain conduct when contacted by or talking to media. Therefore, while the proposed decision may not be compatible with human rights Council’s decision will not be unlawful under the Human Rights Act 2019.

1.	Media Policy ⇩
2.	Draft Media and Corporate Communications Policy ⇩

1.	Ministerial approval pursuant to s64 of the Land Act 1994 ⇩

	CONFIDENTIAL
2.	Recommendation to Award

	CONFIDENTIAL
1.	Sub Regional Waste Alliance - Stage 2 Tender Approval - Confidential Report
2.	Final ETI Phase Evaluation Report

1.	Draft RSPSC Minutes December 2021 ⇩
2.	NSP Executive Report November 2021 ⇩
3.	NSP Executive Report December 2021 ⇩