Agenda of Council Ordinary Meeting - Thursday, 21 October 2021

Council

Meeting Agenda

21 October

2021

Unconfirmed Minutes of Council Ordinary Meeting

16 September 2021

Held in the Council Chambers, Administration Building

1 Nicholas Street, Ipswich

The meeting commenced at 9.00 am

ATTENDANCE AT COMMENCEMENT	Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Sheila Ireland, Paul Tully, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Deputy Mayor Nicole Jonic
WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY	Councillor Kate Kunzelmann
OPENING PRAYER	Councillor Marnie Doyle
APOLOGIES AND LEAVE OF ABSENCE	Nil
5. Condolences	Nil
6. TRIBUTES	Nil
7. PresentATion OF Petitions	Nil
8. PresentATions and Deputations	Nil

9. Public Participation	Mr Gary Duffy addressed the Council to thank Council on behalf of the community for investing in the future of the City and the future of the environment.
	Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle: That Council note the address from Mr Gary Duffy and take no further action in relation to this matter.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	Attachments 1. Public Participation speech by Mr Gary Duffy

10. Declarations of Interest in matters on the agenda

COUNCILLOR ANDREW FECHNER

In accordance with section 150EQ of the Local Government Act 2009, Councillor Andrew Fechner informed the meeting that he has a declarable conflict of interest in Item 14.6 titled Ipswich Central Redevelopment Committee’s Report.

The nature of the interest is that Councillor Fechner stands to gain a benefit or suffer a loss due to his business interest in both A1A Events Pty Ltd and Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street, Ipswich.

Councillor Andrew Fechner advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

COUNCILLOR JACOB MADSEN

In accordance with section 150EQ of the Local Government Act 2009, Councillor Jacob Madsen informed the meeting that he has a declarable conflict of interest in Item 14.6 titled Reception and Consideration of Ipswich Central Redevelopment Committee’s Report.

The nature of the interest is that Councillor Madsen is a member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment works that Council is undergoing.

Councillor Jacob Madsen advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

11. Confirmation of Minutes

11.1

Confirmation of Minutes of Ordinary Meeting

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That the Minutes of the Ordinary Meeting held on 19 August 2021 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

12. mayoral Minute

Nil

13. Business Outstanding – INCLUDING CONDUCT MATTERS AND Matters Lying on the Table to be Dealt With

Nil

14. Reception and Consideration of Committee Reports

14.1

Growth Infrastructure and Waste Committee

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That the minutes of the Growth Infrastructure and Waste Committee No. 2021(08) of 2 September 2021 be noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

148.2

Governance and Transparency Committee

Moved by Councillor Jacob Madsen:

Seconded by Councillor Russell Milligan:

That Council adopt the recommendations of the Governance and Transparency Committee No. 2021(08) of 2 September 2021.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Governance and Transparency Committee No. 2021(08) of 2 September 2021 as listed below as resolutions of Council:

GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 1

Confirmation of Minutes of the Governance and Transparency Committee No. 2021(07) of 5 August 2021

That the minutes of the Governance and Transparency Committee No. 2021(07) held on 5 August 2021 be confirmed.

GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 2

New Trustee Lease over Reserve for Recreation Purposes to Rosewood RSL Sub Branch Inc. over 1 Mill Street, Rosewood

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of interest in land at 1 Mill Street, Rosewood more particularly described as part of Lot 638 on SP157096, for administrative and storage purposes, because Rosewood RSL Sub Branch Inc. (Trustee Lessee) is a community organisation.

B. That Council enter into a lease (Council file reference 5494) with the Trustee Lessee:

(i) at a yearly rent of $1.00 excluding GST, payable to Council if demanded, and

(ii) for a term of ten (10) years, with no options for extension.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 3

Procurement: Supply & Maintenance of Multi Function Device / Printers (MFD's)

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised or confidential nature of the services that are sought and it would be impractical and disadvantageous to invite tenders for the provision of Supply and Maintenance of Council’s Multi-Function Devices/Printers (MFD’s).

B. That Council enter into a contractual arrangement (Council Number 17059) with Fuji Xerox Aust Pty Ltd, at an approximate purchase price of $1,800,000.00 excluding GST over the entire term, being an initial term of three (3) years, with options for extension at the discretion of Council (as purchaser), of an additional two (2) one (1) year terms.

GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 4

iVolve Project Quarterly Status Update

That the progress report on Council’s iVolve Project be received and the contents noted.

GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 5

Councillor Briefing Sessions and Workshops Policy

That the revised Councillor Briefing Sessions and Workshops Policy as detailed in Attachment 1 be adopted.

14.3

Community, Culture, Arts and Sport Committee

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That Council adopt the recommendations of the Community, Culture, Arts and Sport Committee
No. 2021(08) of 2 September 2021.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Community, Culture, Arts and Sport Committee No. 2021(08) of 2 September 2021 as listed below as resolutions of Council:

Community, Culture, Arts and Sport Committee – item 1

Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2021(07) of 5 August 2021

That the minutes of the Community, Culture, Arts and Sport Committee No. 2021(07) held on 5 August 2021 be confirmed.

Community, Culture, Arts and Sport Committee – item 2

Indigenous Accord 2020 - 2025 Milestone Report

A. That the Indigenous Accord Milestone Report - September 2021 be received and the contents noted.

B. That a spreadsheet be provided to Council as an update on all the activities in the Accord.

Community, Culture, Arts and Sport Committee – item 3

Safer Seniors Program

That the Safer Seniors Program report be received and the contents noted.

Community, Culture, Arts and Sport Committee – item 4

Get Ready Community Safety and Crime Prevention Expo

That the Get Ready Community Safety and Crime Prevention Expo Report be received and the contents noted.

Community, Culture, Arts and Sport Committee – item 5

Major Event Sponsorship - 2021 Countdown with Colour New Year's Eve Event

That Council endorse $25,000 ex GST in Major Event Sponsorship for financial support to Tivoli Social Enterprises for the 2021 Countdown with Colour New Year’s Eve event.

Community, Culture, Arts and Sport Committee – item 6

Community Christmas Carols 2021

A. That the previous decision of Council, as per Recommendation A of Item 2 of the Economic Development Committee No. 2019(08) and adopted at the Council Ordinary Meeting of 20 August 2019, titled Community Christmas Carols – Partnership Agreements, be amended by including an additional $3,605.80 in-kind support for the 2021 carols event for Brassall Christmas in the Park (bringing the total to $18,605.80).

B. That the previous decision of Council, as per Recommendation B of Item 2 of the Economic Development Committee No. 2019(08) and adopted at the Council Ordinary Meeting of 20 August 2019, titled Community Christmas Carols – Partnership Agreements, be amended by including an additional $6,046.95 in-kind support for the 2021 carols event for Carols at Robelle Domain (bringing the total to $21,046.95).

C. That the previous decision of Council, as per Recommendation A of Item 9 of the General Purposes Committee No. 2020(02) of 23 June 2020, titled Major Community Event Sponsorship, be amended by including an additional $6,128.07 in-kind support for the 2021 carols event for Redbank Plains Community Christmas Carols (bringing the total to $21,128.07).

D. That council note that the value of the in-kind support may increase slightly as some costs are expected to increase in the 2021-2022 financial year.

Community, Culture, Arts and Sport Committee – item 7

1 Nicholas Street - Fees and Charges for Community and Commercial Use

That Council adopt the proposed charges for community and commercial hire of select meeting rooms and event spaces at 1 Nicholas Street, as detailed in Attachment 1.

14.4

Economic and Industry Development Committee

Moved by Deputy Mayor Nicole Jonic:

Seconded by Councillor Marnie Doyle:

That Council adopt the recommendations of Economic and Industry Development Committee No. 2021(08) of 2 September 2021.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Economic and Industry Development Committee No. 2021(08) of 2 September 2021 as listed below as resolutions of Council:

Economic and Industry Development Committee – ITEM 1

Confirmation of Minutes of the Economic and Industry Development Committee No. 2021(07) of 5 August 2021

That the minutes of the Economic and Industry Development Committee No. 2021(07) held on 5 August 2021 be confirmed.

Economic and Industry Development Committee – ITEM 2

2020-2021 Ipswich Exceptional Experiences Program Report

That the 2020-2021 Ipswich Exceptional Experiences Program report be received and the contents noted.

Economic and Industry Development Committee – ITEM 3

Chambers of Commerce - 2021-2022 Partnership Agreements

A. That the Chambers of Commerce 2021-2022 Partnership Agreements report be received and the contents noted.

B. That for future years the Chamber of Commerce Partnership Agreements be brought to a councillor workshop/briefing for consideration in the drafting stage.

14.5

Environment and Sustainability Committee

Moved by Councillor Russell Milligan:

Seconded by Councillor Kate Kunzelmann:

That Council adopt the recommendations of the Environment and Sustainability Committee No. 2021(08) of 2 September 2021 with the exception of Item 2.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts items 1 and 3 to 9 of the Environment and Sustainability Committee No. 2021(08) of 2 September 2021 as listed below as resolutions of Council:

Environment and Sustainability Committee – iTEM 1

Confirmation of Minutes of the Environment and Sustainability Committee No. 2021(07) of 5 August 2021

That the minutes of the Environment and Sustainability Committee No. 2021(07) held on 5 August 2021 be confirmed.

Environment and Sustainability Committee – iTEM 3

Ipswich Rivers Improvement Trust 2021-2022 Annual Precept

A. That Council negotiate with the Ipswich Rivers Improvement Trust to agree on an alternative sum for their 2021-2022 Precept for a reduced works program this year.

B. That Council work in partnership with the Ipswich Rivers Improvement Trust to develop an agreed 3-5 year works program and funding model.

Environment and Sustainability Committee – iTEM 4

Natural Environment Policy

That the policy titled ‘Natural Environment Policy’ as detailed in Attachment 1 be adopted.

Environment and Sustainability Committee – iTEM 5

Ipswich Platypus e-DNA Monitoring Report for 2020-2021

A. That the platypus eDNA monitoring program be continued annually to monitor the city’s existing populations, as well as transient individuals moving throughout systems.

B. That habitat protection and improvement be conducted around key strongholds such as the Woogaroo, Sandy and Opossum Creek catchments to ensure the long-term sustainability of these populations.

C. That detailed habitat assessments be undertaken to identify areas of high-quality habitat and better understand key threats to platypus sustainability.

Environment and Sustainability Committee – iTEM 6

Stormwater Quality Offset Program Annual Report

That the Ipswich City Council Stormwater Quality Offset Program Annual update report be received and the contents noted.

Environment and Sustainability Committee – iTEM 7

Disability Inclusive Disaster Risk Reduction Project

That the report be received and the contents noted.

Environment and Sustainability Committee – iTEM 8

Get Ready Queensland Week 2021

That the report be received and the contents noted.

Environment and Sustainability Committee – iTEM 9

Deputy Chairpersons for the Local Disaster Management Group and the Local Recovery and Resilience Group

A. That Council appoint Councillor Russell Milligan as the secondary Deputy Chairperson of the City of Ipswich Local Disaster Management Group.

B. That Council appoint Councillor Russell Milligan as the Deputy Chairperson of the City of Ipswich Local Recovery and Resilience Group.

Item 2 of the Environment and Sustainability Committee
No. 2021(08) of 2 September 2021 was considered separately.

Environment and Sustainability Committee – iTEM 2

Traditional Owner Reference Group

A. That Council endorse the formation of the Traditional Owner Reference Group as detailed in the Draft Terms of Reference outlined in Attachment 1.

B. That Council endorse the proposed structure of the roles, relationships and responsibilities for the Traditional Owner Reference Group, Council and the Native Title Party as defined in Attachment 3.

Moved by Councillor Russell Milligan:
Seconded by Councillor Kate Kunzelmann:

That that the matter be laid on the table pending further outcomes.

VARIATION TO MOTION

Mayor Teresa Harding proposed that the matter be laid on the table for two months to come back to the November Council Ordinary meeting pending further outcomes.

FURTHER VARIATION TO MOTION

Councillor Paul Tully proposed that the matter be referred to the November Environment and Sustainability Committee for further consideration.

The mover and seconder of the original motion agreed to the proposed variation.

Moved by Councillor Russell Milligan:

Seconded by Councillor Kate Kunzelmann:

That the matter be referred to the November Environment and Sustainability Committee for further consideration.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

At 9.26 am Councillors Jacob Madsen and Andrew Fechner left the meeting room due to a previously declared interest in Item 14.6.

14.6

Ipswich Central Redevelopment Committee

Moved by Councillor Marnie Doyle:

Seconded by Deputy Mayor Nicole Jonic:

That Council adopt the recommendations of the Ipswich Central Redevelopment Committee No. 2021(08) of 2 September 2021.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillors Jacob Madsen and Andrew Fechner were present when the vote was taken.

This block motion adopts all items of the Ipswich Central Redevelopment Committee No. 2021(08) of 2 September 2021 as listed below as resolutions of Council:

Ipswich Central Redevelopment Committee – item 1

Confirmation of Minutes of the Ipswich Central Redevelopment Committee No. 2021(07) of 5 August 2021

That the minutes of the Ipswich Central Redevelopment Committee No. 2021(07) held on 5 August 2021 be confirmed.

Ipswich Central Redevelopment Committee – item 2

Ipswich Central Revitalisation Community Engagement Report

That the Ipswich Central Revitalisation Community Engagement report be received and the contents noted.

Ipswich Central Redevelopment Committee – item 3

Nicholas Street Precinct - communications, engagement and events report August 2021

That the Nicholas Street Precinct Communications, Engagement and Events Monthly Report be received and the contents noted.

Ipswich Central Redevelopment Committee – item 4

Nicholas St Precinct - Retail Sub-Project Steering Committee Report August 2021

That the August 2021 Retail Sub-Project Steering Committee Report be received and the contents noted.

Ipswich Central Redevelopment Committee – item 5

Nicholas Street Precinct - Approval of an Agreement for Lease for Eats Tenancy T1

A. That Council enter into an Agreement for Lease and Incentive Deed with the proposed lessee for Tenancy T1 in the Eats Building (impacting lots 2RP209886, 3RP212242 and 1SP300605) (“Tenancy T1”) within the Nicholas Street Precinct (under the commercial terms detailed in the confidential report and attachments by the Project Manager dated 26 August 2021).

B. That conditional upon Council satisfactorily executing the Agreement to Lease with the proposed lessee, (contained in recommendation A of this report), Council enter into a lease for Tenancy T1 with the proposed lessee (as detailed in the confidential report and attachments by the Project Manager dated 26 August 2021).

C. That Council note, that in relation to Council’s disposal of its leasehold interest in Tenancy T1 to the proposed lessee, that the Ministerial exemption under s236 (f) of the Local Government Regulation 2012 applies to the disposal of Council’s interest in Tenancy T1. (Ministerial exemption contained in Attachment 1 of this report).

D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision at Recommendation B.

E. That Council be kept informed as to the progress and outcome of the execution and publication of details.

At 9.28 am Councillors Jacob Madsen and Andrew Fechner returned to the meeting room.

15. Officers’ Reports

15.1

CEO Organisational Performance Report for August 2021

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the Chief Executive Officer Organisational Performance Report for the month of August be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.2

Monthly Financial Performance Report - August 2021

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That the report on Council’s financial performance for the period ending 31 August 2021, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.3

People and Culture Strategy 2021 - 2026

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That Council endorse the People and Culture Strategy 2021 – 2026 as outlined in Attachment 1.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.4

Provisional Projects

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That Council approve the Provisional Projects listed in this report to proceed to design and construction this financial year in accordance with the Capital Investment in Provisional Projects Policy.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.5

Report - Audit and Risk Management Committee No. 2021(04) of 25 August 2021

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the report of the Audit and Risk Management Committee No. 2021(04) of 25 August 2021 be received, the contents noted and the recommendations contained therein be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Adjourn Meeting	Moved by Mayor Teresa Harding: That the meeting be adjourned at 9.48 am to reconvene at 9.58 am.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic
	The meeting reconvened at 9.58 am. Mayor Teresa Harding extended the adjournment due to a lack of quorum.
	The meeting reconvened at 10.02 am.

15.6

Development Application Recommendation - Wanless Landfill and Waste Transfer/Resource Recovery Facility at Ebenezer

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

A. That Council approve in part, Development Application No. 10674/2019/CA being the Reconfiguring a Lot (Thirteen (13) Lots into Five (5) Lots), subject to conditions as contained in Attachment 1 of this report.

B. That Council approve in part, Development Application No. 10674/2019/CA, being the Material Change of Use for Special Industry (Waste Transfer and Resource Recovery Facility), subject to conditions as contained in Attachment 2 of this report.

C. That Council refuse in part, Development Application
No. 10674/2019/CA, being the Material Change of Use for Waste Activity Use involving Landfill, for the reasons as contained in Attachment 3 of this report.

D. That Council refuse in part, Development Application
No. 10674/2019/CA, being the Material Change of Use for Waste Activity Use involving Rehabilitating a Mining Void, for the reasons as contained in Attachment 4 of this report.

PROPOSED AMENDMENT

Moved by Councillor Paul Tully:

Seconded by Deputy Mayor Nicole Jonic:

That paragraphs C and D be deleted and replaced with:

C. That Council approve in part, Development Application No. 10674/2019/CA, being the Material Change of Use for Waste Activity Use involving Landfill, for the reasons as contained in paragraph E., subject to conditions to be prepared by relevant officers and approved by Council by resolution.

D. That Council approve in part, Development Application No. 10674/2019/CA, being the Material Change of Use for Waste Activity Use involving Rehabilitating a Mining Void, for the reasons as contained in paragraph E., subject to conditions to be prepared by relevant officers and approved by Council by resolution.

E. The reasons for the approvals contained in paragraphs C and D are that the proposed development incorporates and demonstrates:

(a) one integrated facility on-site, utilising current and appropriate technologies;

(b) promotion of resource recovery based on current and evolving industry standards;

(c) the ultimate enhancement of the natural environment for future generations including rehabilitation of the site for future land uses;

(d) the desirability of a co-located facility, improving environmental outcomes and reducing undesirable additional vehicular movements with on-site landfill utilising only on-site produced recycling residue;

(e) the desirability of filling a mining void on-site with residual waste generated on-site;

(f) enhanced economic and employment outcomes for such multiple use site;

(g) improved ultimate visual amenity of the site and the general amenity of the area;

(h) consistency with the aims of the State Government following the appointment of Queensland’s first Mine Rehabilitation Commissioner on 10 September 2021.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Harding

Madsen

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and lost.

ORIGINAL MOTION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

A. That Council approve in part, Development Application No. 10674/2019/CA being the Reconfiguring a Lot (Thirteen (13) Lots into Five (5) Lots), subject to conditions as contained in Attachment 1 of this report.

B. That Council approve in part, Development Application No. 10674/2019/CA, being the Material Change of Use for Special Industry (Waste Transfer and Resource Recovery Facility), subject to conditions as contained in Attachment 2 of this report.

C. That Council refuse in part, Development Application
No. 10674/2019/CA, being the Material Change of Use for Waste Activity Use involving Landfill, for the reasons as contained in Attachment 3 of this report.

D. That Council refuse in part, Development Application
No. 10674/2019/CA, being the Material Change of Use for Waste Activity Use involving Rehabilitating a Mining Void, for the reasons as contained in Attachment 4 of this report.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Tully (Abstain)

Madsen

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16. Notices of Motion

16.1 Notice of Motion - Mid-Term Review - Multi-Member Arrangement and Divisional Boundaries	MOTION That Council follow the 2019 Final Determination of the Electoral Arrangement and Divisional Boundary Review to conduct a mid-term review in 2022 to gauge residents’ experiences and satisfaction with the multi-member arrangement and divisional boundaries.
AMENDMENT TO MOTION	Mayor Teresa Harding proposed an amendment to the motion to clarify the original determination in that the Minister conduct a mid-term review.
FURTHER AMENDMENT TO MOTION	Councillor Paul Tully proposed a further amendment to the motion: That Council conduct a mid-term review in 2022 to gauge residents’ experiences and satisfaction with the multi-member arrangement and divisional boundaries.
	Moved by Councillor Sheila Ireland: Seconded by Councillor Jacob Madsen: That Council conduct a mid-term review in 2022 to gauge residents’ experiences and satisfaction with the multi-member arrangement and divisional boundaries.
VARITATION TO MOTION	Mayor Teresa Harding proposed a variation to the motion: That Council write to the Minister requesting a mid-term review in 2022 to gauge residents’ experiences and satisfaction with the multi-member arrangement and divisional boundaries. The mover and seconder of the original motion agreed to the proposed variation.
	Moved by Councillor Sheila Ireland: Seconded by Councillor Jacob Madsen: That Council write to the Minister for State Development, Infrastructure, Local Government and Planning, The Honourable Steven Miles, requesting a mid-term review in 2022 to gauge residents’ experiences and satisfaction with the multi-member arrangement and divisional boundaries.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

17. QUESTIONS ON NOTICE

Nil

MEETING CLOSED

The meeting closed at 10.58 am.

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

Council

Meeting Agenda

21 October

2021

Growth Infrastructure and Waste Committee NO. 2021(09)

7 October 2021

Report of the Growth Infrastructure and Waste Committee

for the Council

COUNCILLORS’ ATTENDANCE: Mayor Teresa Harding (Chairperson); Councillors Sheila Ireland, Jacob Madsen, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Deputy Mayor Nicole Jonic

Councillor Paul Tully (Deputy Chairperson) was not present at the commencement of the meeting and arrived at 9.07 am.

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Acting Chief Executive Officer (Sonia Cooper), Acting General Manager Corporate Services (Sylvia Swalling), Acting General Manager Infrastructure and Environment (Kaye Cavanagh), Acting General Manager Coordination and Performance (Barbara Dart), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Peter Tabulo), Manager Development Planning (Anthony Bowles), Executive Services Manager (Wade Wilson), Manager, Capital Program Delivery (Graeme Martin), Acting Manager Infrastructure Strategy (Mary Torres), Manager, Senior Property Officer Tenure (Kerry Perrett), Manager Procurement (Richard White), Senior Digital Media and Content Officer (Jodie Richter), Manager, Communication and Engagement (Laura Bos), Chief of Staff, Office of the Mayor (Melissa Fitzgerald) and Theatre Technician (Trent Gray)

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Growth Infrastructure and Waste Committee No. 2021(08) of 2 September 2021

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That the Minutes of the Meeting held on 2 September 2021 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Councillor Jacob Madsen left the meeting at 9.01 am.

Officers’ Reports

2. Procurement: Delegation to CEO to enter into contract for supply of electricity for large contestable sites

This is a report concerning the supply of electricity for large contestable sites under Local Buy contract 237-0313 for anticipated period from 1 January 2022 through to 31 December 2025 (3 years) for an approximate cost of $5.2 million dollars excluding GST. This report is seeking delegation to the Chief Executive Officer (CEO) to enter into a contract under a Local Buy agreement for the supply of electricity for large contestable sites due to the restricted time frame for consideration and acceptance of an offer related to electricity price.

Councillor Jacob Madsen returned to the meeting at 9.03 am.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

A. That pursuant to Section 234 of the Local Government Regulation 2012 (Regulation), Council utilise LGA Arrangement BUS 237-0313 by Local Buy for the provision of electricity for large contestable sites (Council file reference number #16385), with a recommended retail electricity provider who is a party to the LGA Arrangement.

B. That Council approve entering into a contract, including any ancillary contracts, with the recommended retail electricity provider pursuant to the LGA Arrangement for the approximate purchase price of $5.2 million dollars excluding GST over the entire term, the end date of the initial term being
31 December 2025, with no options for extension.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

3. Proposed Disposal of Council Asset: 'Marburg Sulky'

This is a report concerning the proposed disposal of a Council Asset, typically known as the ‘Marburg sulky’, via donation to the Marburg and District Residents Association.

Councillor Paul Tully arrived at the meeting at 9.07 am.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That Council endorse the disposal of the ‘Marburg sulky’ by donating this asset to the Marburg and District Residents Association.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

4. Kerb and Channel Sub-Program - Project Prioritisation Methodology

This is a report regarding the proposed methodology to be used for prioritising future capital improvement projects in the kerb and channel sub-program of Council’s capital works portfolio.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the methodology, as outlined in the report by the Senior Engineer (Hydraulics) dated 10 September 2021, for prioritising future capital improvement projects in the kerb and channel sub-program of Council’s capital works portfolio, be endorsed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

5. Infrastructure and Environment Department Capital Delivery Report August 2021

This is a report concerning the performance of the capital delivery by the Infrastructure and Environment Department for the month of July 2021.

Officers across the whole Infrastructure and Environment Department are contributing the positive results seen in the early stages of the 2021-2022 financial year. The result is especially pleasing when compared to the rate of delivery achieved in previous financial years.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

5.1. Matter on Notice - Advertising on bus shelters - Adshell

Councillor Paul Tully queried if Council now receive the income for advertising on bus shelters.

Manager, Capital Program Delivery to investigate Councillor Tully’s query on advertising and provide a response to councillors prior to the October Council Ordinary Meeting.

6. Exercise Of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 18 August 2021 to 22 September 2021

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

7. Planning And Environment Court Action Status Report

This is a report concerning a status update with respect to current Planning and Environment Court actions associated with development planning applications

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.00 am.

The meeting closed at 9.16 am.

Council

Meeting Agenda

21 October

2021

Governance and Transparency Committee NO. 2021(09)

7 October 2021

Report of the Governance and Transparency Committee

for the Council

COUNCILLORS’ ATTENDANCE: Councillor Jacob Madsen (Chairperson); Councillors Russell Milligan (Deputy Chairperson), Mayor Teresa Harding, Marnie Doyle, Kate Kunzelmann and Deputy Mayor Nicole Jonic

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Acting Chief Executive Officer (Sonia Cooper), Acting General Manager Corporate Services (Sylvia Swalling), Acting General Manager Infrastructure and Environment (Kaye Cavanagh), Acting General Manager Coordination and Performance (Barbara Dart), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Peter Tabulo), Manager Development Planning (Anthony Bowles), Manager, Senior Property Officer Tenure (Kerry Perrett), Manager Procurement (Richard White), Senior Digital Media and Content Officer (Jodie Richter), Manager, People and Culture (Talia Love-Linay), Workplace Relations Manager (Nick Sheehan), Manager, Communication and Engagement (Laura Bos), and Theatre Technician (Trent Gray)

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Governance and Transparency Committee No. 2021(08) of 2 September 2021

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Councillor Marnie Doyle:

That the minutes of the Governance and Transparency Committee No. 2021(08) held on 2 September 2021 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

Officers’ Reports

2. Trustee Lease Renewal to Axicom Pty Ltd over 22 Chelmsford Avenue, Ipswich

This is a report concerning the proposed Trustee Lease renewal over part of trust land located at 22 Chelmsford Avenue, Ipswich, described as Lease CC in Lot 24 on I16262 on SP233721 between Ipswich City Council as Trustee (Council) and Axicom Pty Ltd (Axicom).

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(vi) of the Regulation applies to the disposal of Council’s interest as trustee, in land at
22 Chelmsford Avenue, Ipswich more particularly described as part of Lot 24 and Plan I16262, because it is for a lease for a telecommunication tower.

B. That Council enter into a trustee lease (Council reference number 5360) with Axicom Pty Ltd (Trustee Lessee):

(i) at a commencing monthly rent of $30,000 excluding GST, payable to Council

(ii) for a term of ten (10) years, with no options for extension.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Local Government Regulation 2009, in order to implement Council’s decision.

Councillor Jacob Madsen proposed a variation to Recommendation B(i) to change the words ‘monthly rent’ to ‘annual rent’.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(vi) of the Regulation applies to the disposal of Council’s interest as trustee, in land at
22 Chelmsford Avenue, Ipswich more particularly described as part of Lot 24 and Plan I16262, because it is for a lease for a telecommunication tower.

B. That Council enter into a trustee lease (Council reference number 5360) with Axicom Pty Ltd (Trustee Lessee):

(i) at a commencing annual rent of $30,000 excluding GST, payable to Council

(ii) for a term of ten (10) years, with no options for extension.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Local Government Regulation 2009, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

3. Procurement - Mobile Data Anywhere Subscription

This is a report seeking Council resolution to continue the annual subscription renewals for the Mobile Data Anywhere (MDA) solution provided by Mobile Technologies Pty Ltd ABN 93 097 282 436.

This service subscription is used across Council. It is a cloud service that allows Council officers to access their projects online, manage their devices (mobile phones, laptops tablets), and access data anytime from anywhere. It is an important enabler of a flexible and efficient workforce. A new solution is under consideration to better provide Council with a faster, systematic approach to this service with added cost saving benefits. Until this solution is implemented, an interim Council resolution is sought pursuant to section 235(b) of the Local Government Regulation 2012 for the continuation of the specialised services provided.

A Council resolution is sought to approve the continuation of the annual renewals for the MDA subscription for up to two (2) x one (1) year periods from
1 November 2021 until 31 October 2023, at an estimated total cost of two hundred and eighty thousand dollars ($280,000) excluding GST, if all annual renewal options are exercised up until 31 October 2023.

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Mayor Teresa Harding:

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and that it would be impractical and disadvantageous to invite quotes or tenders for the provision of the Mobile Data Anywhere Subscription.

B. That Council resolve it is satisfied to continue with, and to renew, the annual Mobile Data Anywhere Subscriptions with Mobile Technologies Pty Ltd for an initial period of up to two (2) x one (1) year extension options from 1 November 2021 until 31 October 2023 for an estimated total cost of up to two hundred and eighty thousand dollars ($280,000) excluding GST.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

3.1. Matter on Notice - Number of Mobile Devices UTILISING THE MOBILE DATA ANYWHERE SUBSCRIPTION in the Field

Mayor Teresa Harding queried how many mobile devices council had in the field that were utilising the Mobile Data Anywhere Subscription.

Manager, Procurement to investigate Mayor Harding’s query regarding the number of mobile devices in the field that are utilising the Mobile Data Anywhere Subscription and provide a response to councillors prior to the October Council Ordinary Meeting.

4. Procurement – VelocityEHS Workplace Health and Safety Management Software Subscription

This a report seeking a resolution by Council to continue the annual subscription for the VelocityEHS Workplace Health and Safety management software system that is operationally utilised as part of Council’s workplace health and safety compliance management.

This matter is required as officers seek Council resolution that the exception under section 235(a) of the Local Government Regulation 2012 applies to the continuation of the key system provided. The proprietary nature of the incumbent supplier’s Workplace Health and Safety Management system means that there is only one supplier who is reasonably available to continue providing the system. Further, due to the identified iVolve dependency of the Workplace Health and Safety Management system, it is more cost effective and disadvantageous to Council to tender for a different system until iVolve is able to deliver a final solution.

A resolution of Council is sought to approve the continuation of the annual subscription for the system with VelocityEHS Canada, Inc. each year for up to three (3) years for the period commencing 27 November 2021 and ending
26 November 2024. This is an estimated total cost of approximately ninety-nine thousand dollars ($99,000.00) excluding GST for the full three (3) year period

RECOMMENDATION

Moved by Deputy Mayor Nicole Jonic:

Seconded by Councillor Marnie Doyle:

A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the provision of the Workplace Health and Safety Management software system.

B. That Council enter into a contractual arrangement with VelocityEHS Canada, Inc. on a yearly basis for up to the next three (3) years at an approximate purchase price of $99,000.00 excluding GST over the three (3) year period.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

5. Procurement - Professional Development Mayor and Councillors

This is a report concerning the procurement of a professional development course for the Mayor and Councillors, without first inviting written quotes or tenders. Section 235(b) of the Local Government Regulation 2012 allows a local government to enter into a medium and large sized contractual arrangement, if the local government resolves that the services provided are of a specialised nature.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Jacob Madsen:

Seconded by Councillor Marnie Doyle:

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolves that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of a bespoke professional development course tailored for the Mayor and Councillors.

B. That Council enter into a contractual arrangement (RFQ17345) with the Australian Institute of Company Directors (ABN 11 008 484 197), at a purchase price of $76,491 excluding GST over the entire term, being an initial term of one (1) year, with no options to extend.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

5.1. Matter on Notice - Confidential Background Paper

Mayor Teresa Harding queried why the background paper to Item 5 was confidential.

A. Manager, Procurement to investigate if the confidential background paper should be confidential in relation to commercial in confidence information or whether the matter can be made available to the public.

B. That a response be provided to all councillors prior to the October Council Ordinary Meeting.

C. That if the paper is able to be made available to the public this be released prior to the October Council Ordinary Meeting.

6. People and Culture Policies for Repeal

This is a report concerning People and Culture policies for repeal and for adoption. The People and Culture Branch (Corporate Services) has undertaken an audit of all policies under its control and identified policies which have now been replaced by Administrative Directives approved by the Chief Executive Officer.

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Mayor Teresa Harding:

A. That the policy titled ‘Workplace Health and Safety’, as detailed in Attachment 1, be repealed and replaced with an updated policy as outlined in Recommendation D and detailed in Attachment 4.

B. That the policy titled ‘Employee Complaints Policy’, as detailed in Attachment 2, be repealed.

C. That the policy titled ‘Anti-Discrimination and Equal Employment Opportunity (EEO) Policy’, as detailed in Attachment 3, be repealed.

D. That the updated policy titled ‘Workplace Health and Safety’, as detailed in Attachment 4 be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.29 am.

The meeting closed at 9.47 am.

Council

Meeting Agenda

21 October

2021

Community, Culture, Arts and Sport Committee NO. 2021(09)

7 October 2021

Report of the Community, Culture, Arts and Sport Committee

for the Council

COUNCILLORS’ ATTENDANCE: Councillor Andrew Fechner (Chairperson); Councillors Kate Kunzelmann (Deputy Chairperson), Mayor Teresa Harding, Jacob Madsen, Deputy Mayor Nicole Jonic and Marnie Doyle (Observer)

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Acting Chief Executive Officer (Sonia Cooper), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Peter Tabulo), Acting General Manager Infrastructure and Environment (Kaye Cavanagh), Acting General Manager Coordination and Performance (Barbara Dart), Acting General Manager Corporate Services (Sylvia Swalling), Content and Experience Manager (Matt Pascoe), Manager Communication and Engagement (Laura Bos), Senior Digital Media and Content Officer (Jodie Richter), Customer Experience Coordinator (Anne Cahill), Manager Economic and Community Development (Cat Matson), Manager Marketing and Promotions (Carly Gregory), Sport and Recreation Officer (Physical Activity) (Marnie Orr) and Theatre Technician (Trent Gray)

ACKNOWLEDGEMENT OF COUNTRY

Councillor Andrew Fechner (Chairperson) moved a procedural motion to move outside of standing orders for an Acknowledgement of Country.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

Councillor Andrew Fechner moved a procedural motion to return to standing orders.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2021(08) of 2 September 2021

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the minutes of the Community, Culture, Arts and Sport Committee
No. 2021(08) held on 2 September 2021 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

Officers’ Reports

2. Draft Active Ipswich Strategy 2031

This is a report concerning the endorsement of the Active Ipswich Strategy 2031 and the prioritised Implementation Plan contained within the Strategy.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Nicole Jonic:

A. That Council endorse the Active Ipswich Strategy 2031, including the prioritised Implementation Plan.

B. That Council nominate Councillor Andrew Fechner and Councillor Nicole Jonic as the elected officials to represent Council on the Healthy, Active Alliance as per the Active Ipswich Strategy 2031 Implementation Plan Action 1.1.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

3. Draft Customer Experience Strategy

This is a report concerning Council’s draft Customer Experience Strategy. The Customer Experience Strategy is a strategic framework designed to outline and guide the work of Council over the next three years. This report presents the document for endorsement (Attachment 1).

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Mayor Teresa Harding:

That Council endorse the Customer Experience Strategy as outlined in Attachment 1.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

4. Civic and Ceremonial Events Policy

This is a report concerning a recommendation for the adoption of the Civic and Ceremonial Events Policy which amends the current Civic Events Policy.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Nicole Jonic:

That the revised Civic Events Policy as detailed in Attachment 1 be adopted.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the Civic Events Policy be amended as follows:

That page 2 of Attachment 2 under section 5. Scope, the words ‘or Chief Executive Officer’ be added to the last dot point (Other civic and ceremonial event approved by Council or the Chief Executive Officer).

The mover and seconded of the original motion agreed to the proposed amendment.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Nicole Jonic:

That the revised Civic Events Policy as detailed in Attachment 1 be adopted with an amendment to the policy as follows:

That page 2 of Attachment 2 under section 5. Scope, the words ‘or Chief Executive Officer’ be added to the last dot point (Other civic and ceremonial events approved by Council or the Chief Executive Officer).

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

5. Quarterly Event Sponsorship and Ticket Allocation Report

This is a receive and note report concerning event sponsorship approved in the period 1 July to 30 September 2021. This quarterly report to the Community, Culture, Arts and Sport Committee is required under the Event Sponsorship Policy.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

A. That Council note the following event sponsorship was approved during the 1 July to 30 September 2021 period:

· Category 1 Event Sponsorship of $25,000 ex GST and marketing in-kind support to Tivoli Social Enterprises Ltd. for the ‘2021 New Year’s Eve Countdown with Colour’.

B. That Council note there were no event sponsorship ticket allocations made.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.59 am.

The meeting closed at 10.31 am.

Council

Meeting Agenda

21 October

2021

Doc ID No: A7539844

ITEM: 15.1

SUBJECT: CEO Organisational Performance Report for September 2021

AUTHOR: Acting Chief Executive Officer

DATE: 7 September 2021

Executive Summary

The report for this month is the third of the new financial year for Council and the progression of the quarter 1 period (July-September 2021).

During another challenging month, with the continuing response to the COVID-19 Pandemic, the Council organisation has strived to continue to improve, to seize the opportunities that present and deliver our diverse range of services to the Ipswich community.

The Council team at large is now delivering iFuture, our Annual Plan and Budget for 2021-2022 focussed on the delivery of an array of projects and core services to the community while continuing to meet our legislative obligations.

RECOMMENDATION

That the Chief Executive Officer Organisational Performance Report for September 2021 be received and the contents noted.

BACKGROUND

1. Current Significant Matters

· The Infrastructure and Environment Department had a capital budget of $18.5 million over the first quarter of the financial year. The Department has delivered approximately $18.7 million in the first quarter. This result continues the early achievement of delivering a balanced program of work across the full financial year. While there have been some underspends and overspends on individual projects, there have been no significant variations to scope or cost that fall outside of the normal project variance expectations. Impacts from delays in global delivery chains for goods sourced overseas – in particular heavy vehicles – have not impacted Council to date, however it is anticipated that there will be some delivery impacts later in the financial year.

· Significant milestones were reached with the endorsement of the Customer Experience Strategy and the Active Ipswich Strategy at the Community, Culture, Arts and Sport Committee earlier this month and recommended for approval at today’s Ordinary Council Meeting. These strategies are catalyst projects in our Corporate and Annual Plans and demonstrate our commitment to improving our customers’ experience of Council and our services and helping to improve access to active and healthy lifestyles for our residents. The implementation of these strategies, as with all of our strategies, needs to be considered in our annual planning and budget each year for funding.

· In September, Council commenced community consultation on the Strengthening Ipswich Communities Plan. The Strengthening Ipswich Communities Plan will be Council's 20-year plan for community facilities. Council plans and provides for a range of community facilities including libraries, recreational and play spaces, meeting rooms and cultural & arts spaces. We encourage those that haven’t had their say during this phase of the engagement to go to the Strengthening Ipswich Communities Plan Project on Shape Your Ipswich before the closing date of 31 October 2021.

The link is: https://www.shapeyouripswich.com.au/strengthening-ipswich-communities-plan

· Another significant matter to highlight is the Annual Report for 2020-2021 which is on the Ordinary Council Meeting agenda for today.

2. Workplace Health and Safety

Council is continuing to focus heavily on workforce health, safety and wellbeing. The Lost Time Injury Frequency Rate (LTIFR) is 7.55 which is lower than last month (9.32). This equates to 7.5 lost time injuries every six (6) months. The state average is 14.08.

Lost time severity rate is 21.8 which is slightly lower than last month. The state average is 31.61 (Total days lost for each LTI).

There was very good safety performance across the whole organisation for the month of September, with the injury rate 40% less than this time last year. Our high-risk areas have achieved a very solid safety record for September:

• Construction (Capital Projects Delivery) had zero incidents for the months of August and September 2021;

• Works and Field Services recorded only one (1) injury for 380 workers.

3. Update on Corporate/Operational Plans
The Quarter 1 Performance Report on the 2021-2022 Operational (Annual) Plan will be presented to the November 2021 Council meeting.

The plans and latest published quarterly report are available for public viewing on council’s website. The link is: https://www.ipswich.qld.gov.au/about_council/media/corporate_publications/operational_plan

4. Major Key Performance Indicators

People and Culture

· Council’s workforce ‘head count’ as at 30 September 2021 is 1408 and is shown with 1065 full-time (1074 in August), 133 part-time (132 in August); 109 casual (109 in August) and 101 contingency (99 in August) staff.

· Turnover rate for September 2021 is currently tracking at 13.5% (rate of 12% in August) which is closer again to the level prior to the outbreak of the COVID-19 Pandemic.

Finance

Council’s overall YTD net result as at the end of September, is below budget with a net surplus (including capital revenues) of $14.2 million compared to the YTD budgeted of $22.8 million due to less donated assets received. The operating position of Council is ahead of budget with a YTD deficit of $1.9 million compared to a YTD budget of $3.5 million. This is a result of operating revenue being ahead of budget which is slightly offset by YTD operating expenses being $200k above budget.

Capital expenditure YTD including for the Nicholas Street Precinct was $33.8 million, which is $5.6 million below budget, also related to the timing of the Nicholas Street projects.

Council’s financial performance report is tabled via a separate report to Council every month.

Capital Delivery Program 2020-2021

The Infrastructure and Environment Department (IED) is responsible for the constructed and natural assets of the city and manages Council’s roads, traffic systems, building, parks, drains and natural areas. Management of council’s environmental and sustainability responsibilities includes conservation, waste, stormwater, cultural heritage and emergency events. A new monthly report on the program and its progress is tabled each month via a separate report to the Growth, Infrastructure and Waste Committee. The latest report as part of the agenda and minutes of the Committee can be found on Council’s website at https://ipswich.infocouncil.biz/.

5. Risk and Compliance Update

Corporate Risk Register

Council’s corporate risk register is reported through Council’s Audit and Risk Management Committee which is held approximately every quarter. Council’s corporate risk register is reviewed every two months at the Executive Leadership Team (ELT) Risk Committee Meeting.

Exceptions/Issues to report: Nil to report.

Legal Matters

An overview of all current active court proceedings and all significant legal matters that are not the subject of court proceedings is provided at Confidential Attachment 2 to this report.

Matters that are not the subject of court proceedings will be considered significant where:

• they concern subject matter of significant public interest/concern; and/or

• where their outcome may present significant financial value/impact for Council; and/or

• where their outcome may set important precedent for Council.

Generally significant non-court matters will only be reported where they are the subject of dispute and management of that dispute is being administered by Legal Services (as opposed to where Legal Services’ involvement is ad-hoc or limited to the provision of internal advice), or where they concern a significant project for Council.

The detail reported in respect of each matter listed has been provided with privacy, confidentiality and legal professional privilege (and the requirement to maintain same) in mind.

6. Current Consultation Matters

Shape your Ipswich is Ipswich City Council’s digital engagement platform where Council uses a range of digital techniques to connect with the community and promote any events associated with the consultation project. https://shapeyouripswich.com.au/

Projects currently open on Shape Your Ipswich:

Project Name	Project Lead (Council Department)	Purpose of engagement
Ipswich Central	Community, Cultural and Economic Development Department	Inform community on the redevelopment of central Ipswich. Consultation on CBD planning and development.
Remondis Waste to Energy Facility	Planning and Regulatory Services Department	Links to where the community can find out further information about the project, and how they can participate in the assessment and approvals process.
Transparency and Integrity Hub	Coordination and Performance Department	Inform community about the project and link to the Transparency and Integrity Hub website.
Waste and Circular Economy	Planning and Regulatory Services Department	Inform community of when the policy directive was implemented and why. Disclosure of the Waste and Circular Economy Policy Transformation Directive. Education on the waste stream / key data sets. Links to similar projects of interest.
Food Organics Garden Organics trial closed page	Infrastructure and Environment Department	Closed page for participants of the FOGO trial. Forum to find information, ask questions and complete a baseline survey. Information on the FOGO trial for the broader community is published on Council’s public website.
Sustainability Strategy	Infrastructure and Environment Department	To socialise and consult the community on the draft Sustainability Strategy, before it is finalised and reported to Council.
Strengthening Ipswich Communities Plan	Planning and Regulatory Services Department	To seek community’s sentiment/feedback regarding the needs and aspirations of social infrastructure across the city, for the next 20 years.

Projects that will open in the next month

Project Name	Project Lead (Council Department)	Purpose of engagement
Cycling through our CBD^{^[1]}	Infrastructure and Environment Department	To inform community of the Ipswich Inner CBD Cycle network, and to seek feedback which will be considered in project design.
Cameron Park playground design^{^[2]}	Infrastructure and Environment Department	To seek community input that will inform the concept design for Cameron Park playground upgrade and associated works.
Memorabilia Project	Coordination and Performance Department	To disclose the memorabilia catalogue to the community; update the community on Council’s resolution regarding how items will be distributed; and to allow community members to claim any items originally owned by them.

7. External Funding

Council’s in Queensland may receive funding (Grants) from the Federal and State Governments. Council currently has 118 active grant projects with funding commitments of $45.9 million.

A summary of the grant revenue portfolio is provided below:

8. Council Resolutions

Number of resolutions finalised during the month: 66

Number of resolutions in progress at the end of the month: 65

legal/policy basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers

1.	Actions report as at 14 October 2021 ⇩

	CONFIDENTIAL
2.	Legal Services Confidential Attachment for CEO Organisation Performance Report for September 2021

Council

Meeting Agenda

21 October

2021

Doc ID No: A7602138

ITEM: 15.4

SUBJECT: Disaster Management Policy Review

AUTHOR: Acting Manager, Environment and Sustainability

DATE: 5 October 2021

Executive Summary

This is a report concerning a review of the Disaster Management Policy resulting from a Notice of Motion by the Chair of the Environment and Sustainability Committee on the
19 November 2020 and resolved at the Ordinary meeting on the 20 November 2020 regarding disaster management.

Recommendation/s

A. That the Disaster Management Policy approved by Council on the 30 June 2020, be repealed.

B. That the updated Disaster Management Policy as outlined in Attachment 3, be adopted.

C. That the Disaster Event Support to the Community Policy as outlined in Attachment 4, be approved.

RELATED PARTIES

There was no declaration of conflicts of interest.

ifuture Theme

Safe, Inclusive and Creative

Purpose of Report/Background

On 20 November 2020 a Notice of Motion was made by the Chair of the Environment and Sustainability Committee to ensure that Council’s disaster management arrangements were contemporary, subject to continuous review and fit for purpose.

Disaster planning within council has occurred through a hierarchy of documents that exceed legislative requirements. Council is required to have a disaster plan. Council also has 7 sub plans and together these documents outline how the City (all levels of government and community) work together with a consistent approach. There are several supporting internal documents including an administrative directive, procedures, manuals, checklists, and templates.

During the period of Interim Administration Council determined that a formal disaster management policy was required. This policy is strongly integrated with the Local Disaster Management Plan (LDMP). During policy development, analysis against other local governments, best practice and industry trends occurred, culminating in policy adoption on 30 June 2020.

Methodology of responding to the Notice of Motion

This notice of motion aligned to Council’s culture of continuous improvement is combined with several related and inter-dependent activities. In responding to the notice of motion the following methods were employed:

a) Observation and feedback following Rosewood / Karalee wind event; flooding events in March 2021 and activities generally.

b) Analysis of South East Queensland Hailstorm by an independent entity to provide insights that extend into the policy and procedural environment.

c) 2021-22 (annual review) of the Local Disaster Management Plan

This independent analysis of the response and recovery to the hailstorm included surveys and 8 workshops with employees from Ipswich City Council; Gold Coast City Council; Moreton Bay Regional Council; Queensland Police Service; Queensland Fire and Emergency Services; Department of Communities; Energex; Urban Utilities and other external entities.

It is a requirement that Council review its disaster plan (the LDMP) on an annual basis in accordance with the Disaster Management Act 2003 (the Act). The review has been finalised and an amended plan resolved by Council in July 2021.

The review methodology and dependencies resulted in a longer period required to respond to the notice of motion than anticipated.

POLICY AMENDMENT

A simplified Disaster Management Policy has been prepared (Attachment 3) with some content removed and developed into a series of fact sheets (Attachments 5 – 7). Fundamentally Council’s policy environment remains unchanged as it is aligned to state-based legislation.

A second policy related to Council’s operational service delivery following a disaster event has been prepared. The Disaster Event Support to the Community Policy (Attachment 4) will allow the development of supporting procedures by relevant branches or sections.

The reviewed methodology identified disaster management planning within Council is strong and that the opportunities for improvement exist in enablers such as greater awareness, capability development, integration with other disciplines such as business continuity and operations. This has been embedded into Council annual program of works and a summary of activities undertaken was highlighted in the 2021-2022 Seasonal Preparedness report to the Environment and Sustainability Committee on 7 October 2021.

Legal/Policy Basis

Disaster Management Act 2003

Disaster Management Regulation 2014

Queensland Disaster Management Strategic Policy Statement

Standard for Disaster Management in Queensland

Queensland Disaster Management Prevention, Preparedness, Response and Recovery Guidelines

RISK MANAGEMENT IMPLICATIONS

With the review, update and adoption of the Local Disaster Management Plan in July 2021 Council is compliant with the provisions of the Disaster Management Act 2003. The risk associated with not adopting the recommendations in this report falls within the reputational and inefficient service delivery category.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	The recommendations are: That the Disaster Management Policy approved by Council on the 30 June 2020 be repealed. That the updated Disaster Management Policy as outlined in Attachment 3, be approved. That the Disaster Event Support to the Community Policy as outlined in Attachment 4, be approved.
(b) What human rights are affected?	There are no human rights are affected by this decision.
(c) How are the human rights limited?
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?
(e) Conclusion	The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

Approval of this report would not result in additional costs above current operational expenditure provisions.

COMMUNITY and OTHER CONSULTATION

Consultation occurred with the chair of the Environment and Sustainability Committee; chair and deputy chair of the Local Disaster Management Group; LDMG members, internal section/branch representatives.

Conclusion

The review of the disaster management policy and the methodology undertaken provided Council with the opportunity to demonstrate its commitment to continuous improvement and ensure quality outcomes for the City of Ipswich.

Attachments and Confidential Background Papers

1.	Disaster Management Policy (in force and current) ⇩
2.	Amended Disaster Management Policy (without track changes) ⇩
3.	Amended Disaster Management Policy (with track changes) ⇩
4.	Disaster Event Support to the Community Policy ⇩
5.	Councillor Disaster Management Fact Sheet #1 ⇩
6.	Councillor Disaster Management Fact Sheet #2 ⇩
7.	Councillor Disaster Management Fact Sheet #3 ⇩