Council

Meeting Agenda

25 February

2021

Unconfirmed Minutes of Council Ordinary Meeting

28 January 2021

Held in the Council Chambers, Administration Building

45 Roderick Street, Ipswich

The meeting commenced at 9.00 am

ATTENDANCE AT COMMENCEMENT	Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Sheila Ireland, Paul Tully, Deputy Mayor Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Nicole Jonic
WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY	Councillor Kate Kunzelmann
OPENING PRAYER	Councillor Sheila Ireland
APOLOGIES AND LEAVE OF ABSENCE	Nil
5. CONDOLENCES	Nil
6. TRIBUTES	Nil
7. PRESENTATION OF PETITIONS	Nil
8. PRESENTATIONS AND DEPUTATIONS	Nil
9. PUBLIC PARTICIPATION	Nil
10. DECLARATIONS OF INTEREST COUNCILLOR ANDREW FECHNER	In accordance with section 150EQ of the Local Government Act 2009, Councillor Andrew Fechner informed the meeting that he has a Declarable Conflict of Interest in the following items: 15.1 – Review of Footpath Dining 15.8 – Nicholas Street Precinct Stage 3 – Repeal of Previous Decision 15.9 – Nicholas Street Precinct Executive Report No. 23 to 4 January 2021 15.10 – Retail Sub-Project Steering Committee Report No. 6 – December 2020 15.11 – Nicholas Street Precinct Cinema Complex Operator 15.13 – Nicholas Street Precinct Community Safety and Activation Engagement Report The nature of the interest is that Councillor Fechner stands to gain a benefit or suffer a loss due to his business interest in Bar Heisenberg Pty Ltd and A1A Events Pty Ltd both of which are located in the top of town at 164 Brisbane Street, Ipswich. Councillor Andrew Fechner advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.
DECLARATIONS OF INTEREST COUNCILLOR JACOB MADSEN	In accordance with section 150EQ of the Local Government Act 2009, Councillor Jacob Madsen informed the meeting that he has a Declarable Conflict of Interest in the following items: 15.8 – Nicholas Street Precinct Stage 3 – Repeal of Previous Decision 15.9 – Nicholas Street Precinct Executive Report No. 23 to 4 January 2021 15.10 – Retail Sub-Project Steering Committee Report No. 6 – December 2020 15.11 – Nicholas Street Precinct Cinema Complex Operator 15.13 – Nicholas Street Precinct Community Safety and Activation Engagement Report The nature of the interest is that he is a member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the Nicholas Street Project that Council is undergoing. Councillor Jacob Madsen advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

11. Confirmation of Minutes

11.1

Confirmation of Minutes of Ordinary Meeting

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Nicole Jonic:

That the Minutes of the Ordinary Meeting held on 10 December 2020 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

12.

mayoral Minute

Nil

13.

Business Outstanding – including conduct matters and Matters Lying on the Table to be Dealt With

Nil

14.

Reception and Consideration of Committee Reports

Nil

At 9.06 am Councillor Andrew Fechner left the meeting room due to a previously declared interest in Item 15.1.

15. Officers’ Reports

15.1

Review of Footpath Dining

Moved by Councillor Nicole Jonic:

Seconded by Deputy Mayor Marnie Doyle:

A. That Council approve the following:

1. That existing Footpath Dining Licence operators be refunded any fees paid for a licence in the 2020-2021 year.

2. That new applications for Footpath Dining across all of Ipswich shall not be charged a fee for the 2020-2021 year.

B. That Council note the proposed changes to its website as outlined in the report which encourages the extension of footpath dining arrangements.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

At 9.07 am Councillor Andrew Fechner returned to the meeting room.

15.2

85 Thornton Street, Raceview - Road Widening

RECOMMENDATION a

Moved by Councillor Sheila Ireland:

Seconded by Deputy Mayor Marnie Doyle:

A. That Council maintain its policy as stated in Section 1.1.4(2) of Council’s Planning Scheme Policy 3 in relation to the proposed frontage roadworks for the development at 85 Thornton Street, Raceview.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.2

85 Thornton Street, Raceview - Road Widening

RECOMMENDATION b

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

B. That Thornton Street not be converted to a Trunk Road.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.2

85 Thornton Street, Raceview - Road Widening

RECOMMENDATION C

Moved by Councillor Russell Milligan:

Seconded by Councillor Kate Kunzelmann:

C. That the Developer of 85 Thornton Street, Raceview be advised of the above recommendations accordingly.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.3

Development Application Recommendation - 1 Union Place Mall, 23 and 27 Ipswich City Mall and 163 Brisbane Street, Ipswich - 11941/2020/OD - Operational Works (Advertising Services)

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Sheila Ireland:

That Council approve Development Application
No. 11941/2020/OD subject to conditions and attachments.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.4

Major Amendment of the Water Netserv Plan 2020

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That Council endorse the planning assumptions for the Ipswich local government area proposed by Urban Utilities in Water Netserv Plan 2020 (Part A) as being consistent with the planning assumptions included in the Ipswich Local Government Infrastructure Plan.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.5

Tender No. 15405 - North Station Road, Crib Wall

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Andrew Fechner:

A. That Tender No. 15405 for North Station Road Crib Wall project be awarded to Shamrock Civil Engineering Pty Ltd (ABN 68 066 655 856).

B. That Council enter into a contract with Shamrock Civil Engineering Pty Ltd for the provision of North Station Road Crib Wall project under a lump sum agreement for the sum of one million, eight hundred and seventy eight thousand, five hundred and thirty seven dollars and seventy one cents ($1,878,537.71 “total Contract Amount) excluding GST.

C. That under s257 (1) of the Local Government Act 2009, Council delegate the power to the Chief Executive Officer to be authorised to negotiate and finalise the terms of the contract with Shamrock Civil Engineering Pty Ltd, to be executed by Council, including authorisation for the CEO, to approve any additional costs, up to 20% increase of the total contract amount and to do any other acts necessary to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.6

Tender No. 15536 - Brisbane Road, Redbank - Road Rehabilitation

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Nicole Jonic:

A. That Tender No. 15536 for the road rehabilitation project located at Brisbane Road, Redbank be awarded to BMD Constructions Pty Limited (ABN 59 010 126 100).

B. That Council enter into a contract with BMD Constructions Pty Limited for 15536 Brisbane Road, Redbank – Road Rehabilitation, for the sum of one million, eight hundred and ninety-three thousand, nine hundred and sixty-eight dollars and thirty cents ($1,893,968.30 “total Contract amount”) excluding GST.

C. That under s257(1) of the Local Government Act 2009 Council delegate the power to the Chief Executive Officer to be authorised to negotiate and finalise the terms of the contract with BMD Constructions Pty Limited, to be executed by Council including authorisation for the CEO, to approve any additional costs, up to a 20% increase of the total contract amount and to do any other acts necessary to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.7

Key Deposit Fees for Council Facilities

Moved by Councillor Andrew Fechner:

Seconded by Councillor Russell Milligan:

That Council resolve to adopt the new fee structure for key deposits and key replacement fees in relation to the use of Council facilities as set out in Attachment 1, to be introduced in association with the implementation of Council’s new key access system.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

At 9.34 am Councillors Andrew Fechner and Jacob Madsen left the meeting room due to previously declared interests in the following items 15.8, 15.9, 15.10 and 15.11.

15.8

Nicholas Street Precinct Stage 3 - Repeal of Previous Council Decision

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

A. That Council repeal the previous decision of Council (of the Ipswich Central Redevelopment Committee), contained at Item No. 14.6 in the report dated 30 July 2020 and adopted at Council’s Ordinary meeting of
27 August 2020, to delegate the power to the Chief Executive Officer (“CEO”) to finalise a contract variation of $33,614,627 for retail development works with J. Hutchinson Pty. Ltd for the Design and Construct Contract for Ipswich Central Civic Project (Contract
No. 13254) conditional upon the execution of the Agreement for Lease with the key anchor tenant.

B. That Council repeal the previous decision of Council contained at Item 15 in the report dated 4 December 2020 and adopted at Council’s Ordinary meeting of
10 December 2020, to proceed with Option 1 and 2(a) of the retail development works and, subject to the execution of Agreement for Leases for 50% of the Metro B tenancies, proceed with Option 2(b) of the retail development works.

C. That Council proceed with Option 1 and 2(a) of the retail development works with J Hutchinson Pty Ltd for the Design and construct Contract for Ipswich Central Civic Project (Contract No 13254) and, subject to the execution of Agreement for Leases for 50% of the Metro B tenancies, proceed with Option 2 (b) of the retail development works.

D. That under s257(1) of the Local Government Act 2009 Council delegate the power to the Chief Executive Officer (“CEO”) to be authorised to negotiate and administer and finalise the following variations of the retail development works with J. Hutchinson Pty. Ltd for the Design and Construct Contract for Ipswich Central Civic Project (Contract No. 13254) and to do any other acts necessary to implement Council’s decision:

a. a contract variation of $15,800,000 for Option 1 and Option 2(a); and

b. a contract variation of $2,900,000 for Option 2(b), the delegation of power and authorisation for the CEO to administer the contract variation being conditional upon the execution of Agreement for Leases for 50% of the Metro B tenancies.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

15.9

Nicholas Street Precinct Executive Report No. 23 to 4 January 2021

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Russell Milligan:

That the Nicholas Street Precinct Executive Report
No. 23 to 4 January 2021 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

Matters Taken On Notice - Nicholas Street Precinct

Deputy Mayor Marnie Doyle requested clarification on the following matters:

- lighting of the Administration Building in the Nicholas Street Precinct, confirmation as to the reasons why the lighting on each floor has been remaining on overnight while the building is still under development.

- delivery of public art within the Nicholas Street precinct, confirmation of the proposed program and approach.

The Project Manager Coordination and Performance to provide a response to these matters in the next monthly report to the Ipswich Central Redevelopment Committee.

Attachments

1. Nicholas Street Precinct Executive Report submitted to February meeting

2. Retail Sub-Project Steering Committee Report submitted to February meeting

15.10

Retail Sub-Project Steering Committee Report No. 6 - December 2020

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

That the Retail Sub-project Steering Committee Report No. 6 for December 2020 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

15.11

Nicholas Street Precinct Cinema Complex Operator

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

A. That Council resolve that it is satisfied that the calling of Expressions of Interest under section 228(5) of the Local Government Regulation 2012, as detailed in this report dated 13 January 2021, is in the public interest for the following reasons:

1. It will allow Council to identify potential contractors who are serious contenders for the provision of Management and Operations of the Cinema Complex without putting all contenders to the expense of preparing a full tender response in the initial stages.

2. It will allow Council to identify the risk appetite of potential contractors and prepare the Request for Tender and the proposed Agreement for the provision of Management and Operations of the Cinema Complex based on this information.

B. That Council resolve to invite Expressions of Interest under section 228(5) of the Local Government Regulation 2012, as detailed in this report dated 13 January 2021, for the provision of Management and Operations of the Cinema Complex in the Nicholas Street Precinct.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

At 9.45 am Councillors Andrew Fechner and Jacob Madsen returned to the meeting room.

15.12

Nicholas Street Precinct Communications, Engagement and Activation Monthly Report

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Russell Milligan:

That the Nicholas Street Precinct: Communications, Engagement and Activation Monthly Report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

At 9.47 am Councillors Andrew Fechner and Jacob Madsen left the meeting room due to a previously declared interest in Item 15.13.

15.13

Nicholas Street Precinct Community Safety & Activation Engagement Report

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Russell Milligan:

A. That Council endorse the attached Community Engagement Report and support its reference and use in the finalisation of the Nicholas Street Community Safety Strategy Action Plan as well as the 2021 Nicholas Street Precinct Activation and Events Calendar.

B. That Council close the loop with survey participants to share the findings and let them know how their responses will help to shape the Nicholas Street Precinct moving forward.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

At 9.49 am Councillors Andrew Fechner and Jacob Madsen returned to the meeting room.

15.14

Monthly Financial Performance Report - November 2020 and December 2020

Moved by Councillor Andrew Fechner:

Seconded by Councillor Nicole Jonic:

That the reports on Council’s financial performance for the periods ending 30 November 2020 and 31 December 2020, submitted in accordance with section 204 of the Local Government Regulation 2012 be considered and noted by Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Matters Taken on Notice –

Rates Revenue and CAPEX Program

Mayor Teresa Harding queried the reduction in rates revenue of nearly $1million in relation to former mining properties that were reclassified by the Valuer General as primary producers and what activities these include.

A. The Chief Financial Officer to confirm what specific primary production activities the properties are used for and provide the detail to all councillors.

Mayor Teresa Harding queried the actions council is taking in relation to implementation of the CAPEX Program.

B. The Chief Executive Officer to provide advice on what projects are being delayed this financial year.

A. Advice provided via email to councillors on 16 February 2021

B. Advice provided via email to councillors on 15 February 2021

Adjourn Meeting

Moved by Mayor Teresa Harding:

That the meeting be adjourned at 10.05 am to reconvene at 10.35 am.

The meeting reconvened at 10.35 am.

16. Notices of Motion

16.1

Notice of Motion - Amendment of Previous Resolution

Moved by Councillor Paul Tully:

Seconded by Councillor Sheila Ireland:

Councillor Paul Tully gave notice of his intention to move the following motion at Council’s Ordinary Meeting of 28 January 2021:

MOTION

That the resolution of Council on 26 November 2020 adopting Item 6 of the Governance and Transparency Committee Report, be amended by deleting the words “either their express or implied consent” and inserting “their express consent”.

ITEM 6 OF GOVERNANCE AND TRANSPARENCY COMMITTEE ADOPTED AT COUNCIL 26 NOVEMBER 2020

A. That Council resolve that Councillor expenses for current serving Councillors are published only for those who have provided either their express or implied consent to their personal information being published on the Transparency and Integrity Hub.

B. That Council note that the application for a waiver from its obligation to comply with the privacy principles in the public interest in line with section 157 of the Information Privacy Act 2009 in order for certain prescribed personal information of Councillors and Directors of controlled beneficial entities to be published on the Transparency and Integrity Hub is proceeding.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Ireland Harding

Tully Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and lost.

SUPPLEMENTARY MOTION

Moved by Councillor Sheila Ireland:

Seconded by Councillor Paul Tully:

That a legal opinion be provided from Council’s internal legal team on the meaning of “implied consent” in respect of the above motion.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Harding

Ireland Doyle

Tully

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Matter Taken on Notice - Recommital of Repeal Motion	Mayor Teresa Harding requested that the Chief Executive Officer provide advice to councillors on the process in other South East Queensland Councils in relation to repeal motions and how many times they can be recommitted to council.
	CEO provided advice via email to councillors on 2 February 2021.

16.2

Notice of Motion - Council's Support for the expansion of the TAFE Qld Springfield Campus

Moved by Councillor Nicole Jonic:

Seconded by Councillor Paul Tully:

Councillor Nicole Jonic gave notice of her intention to move the following motion at Council’s Ordinary Meeting of 28 January 2021:

MOTION

That the Office of the Mayor and CEO write on behalf of Ipswich City Council to the Queensland Minister for Training and Skills, Hon Di Farmer, along with the State Member for Jordan, Charis Mullen MP, expressing Council's support for:

· the expansion of the TAFE QLD Springfield Campus leveraging Federal and State funding for investment to deliver additional training infrastructure; and

· ensuring that the community of Ipswich benefit from the new Commonwealth Government Job Trainer scheme.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16.3

Notice of Motion - Ipswich City Council Commitment - Ipswich Central to Springfield Central Rail Corridor - Options Analysis

Moved by Councillor Jacob Madsen:

Seconded by Councillor Sheila Ireland:

Councillor Jacob Madsen gave notice of his intention to move the following motion at Council’s Ordinary Meeting of
28 January 2021

MOTION

That Ipswich City Council commit $500,000 to the Ipswich to Springfield Rail Options Analysis, subject to the Federal Government matching the $1,000,000 commitment already made by the State Government.

Further information to support the Notice of Motion:

At the 2020 State Election the State Government committed $1,000,000 in funding for the Ipswich Central to Springfield Central Rail Corridor options analysis, subject to Ipswich City Council committing $500,000, and the Federal Government committing $1,000,000.

In terms of the infrastructure needs of our rapidly growing city, it is necessary to ensure that the options analysis is completed as soon as possible. By Council committing our share, it falls to the Federal Government to make their own commitment to expedite this process, with the possibility of inclusion in their May 2021 Budget.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16.4

Notice of Motion - Ipswich Current Elected Representative Working Group

Moved by Councillor Jacob Madsen:

Seconded by Councillor Andrew Fechner:

Councillor Jacob Madsen gave notice of his intention to move the following motion at Council’s Ordinary Meeting of
28 January 2021:

MOTION

A. That Council invite current local elected representatives in the Ipswich LGA (local government area) to form a new working group with said working group to meet quarterly and consist of local, state and federal elected representatives.

B. That a subsequent workshop be held in February with Councillors to develop a terms of reference for the operation of this working group.

Further information to support the Notice of Motion:

2020 was a disruptive year in many ways, and as a means to improve discourse between the three levels of government in Ipswich it is necessary to facilitate greater working relationships to ensure collaborative problem solving and effective advocacy for Ipswich.

All three levels of government have one special thing in common -- we work for the same people. In that spirit we should resolve to work together and maximize any and all opportunities be that through making better use of grant programs or advocating for the infrastructure that our growing city needs.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16.5 Notice of Motion - Ti-Tree Bio Energy Contributions on the Transparency and Integrity Hub		Moved by Councillor Jacob Madsen: Seconded by Councillor Sheila Ireland: Councillor Jacob Madsen gave notice of his intention to move the following motion at Council’s Ordinary Meeting of 28 January 2021: MOTION A. That a story be created on the transparency and integrity hub to show details regarding the contributions made to this Council by Ti-Tree Bio energy and how the funds are dispersed by Council. B. That the story include the following: · particular focus on new methodology developed by Council to assess new projects delivered by the contributions. · the selection process used to assess priority with a view to incorporating the new processes used by Council to be rolled out by Council in coming months.
VARIATION TO MOTION		Councillor Madsen moved a variation to Recommendation B of the motion: B. That the story be prepared following the new guidelines that will be finalised in coming months, with focus on: · The new methodology for prioritising submitted projects · Any other relevant parts of the project selection process · How projects can be put forward by the public onto the list.
		Moved by Councillor Jacob Madsen: Seconded by Councillor Sheila Ireland: A. That a story be created on the transparency and integrity hub to show details regarding the contributions made to this Council by Ti-Tree Bio energy and how the funds are dispersed by Council. B. That the story be prepared following the new guidelines that will be finalised in coming months, with focus on: · The new methodology for prioritising submitted projects · Any other relevant parts of the project selection process · How projects can be put forward by the public onto the list.
		AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
17. Questions on Notice	Nil

MEETING CLOSED

The meeting closed at 11.14 am

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

Council

Meeting Agenda

25 February

2021

Doc ID No: A6790935

ITEM: 13.1

SUBJECT: Unreasonable Customer Conduct Policy

AUTHOR: Integrity and Complaints Manager

DATE: 15 February 2021

Executive Summary

Ipswich City Council (Council) is committed to quality service delivery to the community, meeting its legislative obligations to provide a safe and healthy workplace for its staff and to use available resources equitably and efficiently.

Council has a Complaints Management Framework and the purpose of this report is to recommend the adoption of an Unreasonable Customer Conduct Policy that will be a valuable part of that framework.

The Executive Leadership Team was consulted and endorsed the formal adoption of the proposed policy and the repeal of the two (2) Library Services Policies. The Mayor and Councillors have also been briefed on the proposed policy and recommendations contained in this report.

This report provides recommendations for the adoption of a new Unreasonable Customer Conduct (UCC) policy and the repeal of two existing Library Services policies in relation to UCC behaviours.

Recommendations

A. That the policy "Ipswich Libraries – Acceptable Behaviour Policy" as detailed in Attachment 2, as per Recommendation B of Item No. 3 of the Policy and Administration Advisory Committee No. 2018(01) of 13 February 2018, adopted at the Council Ordinary Meeting on 27 February 2018, be repealed.

B. That the policy "Ipswich Libraries – Customer Exclusion Policy" as detailed in Attachment 3, as per Recommendation C of Item No. 3 of the Policy and Administration Advisory Committee No. 2018(01) of 13 February 2018, adopted at the Council Ordinary Meeting on 27 February 2018, be repealed.

C. That the policy "Unreasonable Customer Conduct" as detailed in Attachment 1, of the report by the Integrity and Complaints Manager dated 15 February 2021, be adopted.

RELATED PARTIES

There are no declared conflicts of interest in relation to this report.

The only related party is Ipswich City Council.

Advance Ipswich Theme

Listening, leading and financial management

Purpose of Report/Background

Ipswich City Council (Council) is committed to quality service delivery to the community, meeting its legislative obligations to provide a safe and healthy workplace for its workforce and to use available resources equitably and efficiently.

Council is also absolutely committed to ensuring that its staff treat people we serve in our community with courtesy and respect and that this courtesy is reciprocated. Council must not tolerate unreasonable conduct by anyone that is offensive, abusive or threatening.

Council has a Complaints Management Framework and the purpose of this report is to recommend the adoption of an Unreasonable Customer Conduct Policy that will be a valuable part of that framework.

Council has considered good practice in complaints management and taken particular note of the approach taken by the New South Wales (NSW) Ombudsman who define unreasonable conduct “as any behaviour by a person which, because of its nature or frequency, raises substantial health, safety, resource or equity issues for the people involved in the complaint process”.[1]

It is proposed that going forward, Council considers the individual circumstances of unreasonable customer conduct (UCC) and provides reasonable and proportionate responses that are designed to manage the impacts of the conduct as well as resolve any underlying or substantive issue.

Council’s response to UCC should, as far as is practicable, allow the individual or group involved in the UCC to continue to communicate with Council in a controlled and appropriate manner which will support Council’s zero tolerance approach to unreasonable behaviour.

Nothing in the proposed policy restricts Council’s ability to take any appropriate legal or other action where the circumstances permit, such as where the UCC involves an imminent threat to the mental or physical health or well-being of another customer, councillor, council officer or volunteer, or the failure to obey any lawful instruction.

Although customers/complainants who behave unreasonably are very few in number, their behaviour can have profound effects on Council resources and efficiency levels, and the productivity, safety and wellbeing of its staff.

The NSW Ombudsman’s Office advises that UCC can take up approximately 25-30% of an organisation’s resources – in some cases this can be a large amount of an organisation’s complaint handling resources, as well as the time and attention of senior managers.[2]

Further, UCC can cause significant resourcing problems for organisations that are forced to substantially and unreasonably divert resources away from other complaint management functions, including serving other members of community. UCC can be a major source of stress for the staff members and all persons involved – affecting their right to dignity, physical and emotional safety and wellbeing as well as affecting their work performance – in some cases. This in turn can result in increases in the number of stress related sick-leave applications and workers’ compensation claims that are made by staff members, which can create a duty of care and workplace health and safety issues for employers.

The aim of the proposed policy is to ensure all Council staff:

· Feel confident and supported in taking action to manage UCC.

· Act fairly, consistently, honestly and appropriately when responding to UCC.

· Are aware of their roles and responsibilities in relation to the management of UCC and how this policy will operate.

Legal/Policy Basis

Council has established a Complaints Management Framework in accordance with sections 268 of the Local Government Act 2009, 306 of the Local Government Regulation 2012, 65 of the Human Rights Act 2019, 166 of the Information Privacy Act 2009 and Ministerial Guidelines made under the Right to Information Act 2009 from which this policy has been developed and was recognised as a requirement for best practice in both complaints and effective customer management.

During the consultation phase it was identified that two (2) other current Library Services’ policies existed to support Council managing UCC behaviours.

The proposed UCC Policy has been drafted to guide all Council officers and councillors to effectively identify and manage UCC in a fair, consistent, transparent and appropriate way.

This policy covers UCC across the full range of Council services and via all communication channels, including but not limited to, face to face, telephone, mail, email, letters to the media, and social media.

This report and its recommendations are consistent with the legislative provisions of the

Local Government Regulation 2012.

RISK MANAGEMENT IMPLICATIONS

Council’s responsibilities to eliminate or reduce risks to mental and physical health and safety under Work Health and Safety legislation and ensure that resources are allocated equitably, are recognised as a fundamental consideration when dealing with UCC.

If Council does not recognise the need to manage UCC, the negative impacts on Council resources as outlined in the background of this report, will continue.

Financial/RESOURCE IMPLICATIONS

There are no financial implications associated with the adoption of the draft Unreasonable Customer Conduct Policy as per Attachment 1.

COMMUNITY and OTHER CONSULTATION

The community have not been engaged with the proposed Unreasonable Customer Conduct Policy.

When adopted the Unreasonable Customer Conduct Policy, will repeal the existing Ipswich Library Acceptable Behaviour Policy (Attachment 2) and the Ipswich Library Customer Exclusion Policy, (Attachment 3). Accordingly, the General Manager, Community, Cultural and Economic Development Department has been a key stakeholder in the development of this new policy as well as other senior Community, Cultural and Economic Development staff.

The Executive Leadership Team was consulted and endorsed the formal adoption of the proposed policy and the repeal of the two (2) Library Services Policies. The Mayor and councillors have also been briefed on the proposed policy and recommendations contained in this report.

Conclusion

The proposed UCC Policy has been drafted to guide all Council officers to effectively identify and manage UCC in a fair, consistent, transparent and appropriate way.

Further the UCC Policy and its supporting Procedure will ensure that Council is following best practice by identifying UCC and recognising that it is the behaviour that is being labelled in this instance and not the customer/complainant.

Attachments and Confidential Background Papers

1.	Unreasonable Customer Conduct Policy ⇩
2.	Ipswich Libraries Acceptable Behaviour policy ⇩
3.	Ipswich Libraries Customer Exclusion policy ⇩

Dianne Nikora

Integrity and Complaints Manager

I concur with the recommendations contained in this report.

Angela Harms

Corporate Governance Manager

I concur with the recommendations contained in this report.

Anthony Dunleavy

Manager, Legal and Governance (General Counsel)

I concur with the recommendations contained in this report.

Sonia Cooper

General Manager Corporate Services

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

25 February

2021

Growth Infrastructure and Waste Committee NO. 2021(01)

11 February 2021

Report of the Growth Infrastructure and Waste Committee

for the Council

COUNCILLORS’ ATTENDANCE: Mayor Teresa Harding (Chairperson); Councillors Paul Tully, Sheila Ireland, Jacob Madsen, Deputy Mayor Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Nicole Jonic

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (David Farmer), Acting General Manager Infrastructure and Environment (Sean Madigan), Animal Management Operations Manager (John Pukallus), Infrastructure Stakeholder Manager (Sharna Luscombe), General Manager Planning and Regulatory Services (Peter Tabulo), General Manager Corporate Services (Sonia Cooper), Chief Financial Officer (Jeff Keech), General Manager, Community, Cultural and Economic Development (Ben Pole), Manager Infrastructure Strategy (Tony Dileo), Manager, Assets and Portfolio (Cathy Murray), Manager, Economic and Community Development (Cat Matson), Manager Procurement (Richard White), Manager, Development Planning (Brett Davey), Senior Property Officer Acquisitions and Disposals (Alicia Rieck), Media and Communications Manager (Darrell Giles), Theatre Technician (Harrison Cate)

OTHER ATTENDANCE: Advisor to the Minister (Steve Greenwood)

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

CONFIRMATION OF MINUTES

1. Confirmation of the Minutes of the Meeting held on 3 December 2020

DECISION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Russell Milligan:

That the Minutes of the Meeting held on 3 December 2020 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

OFFICERS’ REPORTS

2. Contract Variation Report - Extension of Contract 13420 Kerbside Recycling

This is a report recommending a variation to enable the extension of existing Contract 13420 Kerbside Recycling Services with Visy Paper Pty Ltd “Visy” for a period of up to ten (10) months until February 2022. This will ensure the continuity of essential services to the community in order to minimise waste disposal to landfill and maximise the recovery of resources for reuse or recycling, while the Council undertakes a review of future contracting options.

The current contract for weekly Kerbside Recycling was subject to a Tender Consideration Plan (TCP) endorsed by Council in early 2019. The contract commenced on 1 May 2019 with the option to extend for up to a further
12 (twelve) month period. On 21 April 2020, as agreed between the Parties, a contract extension and variation was executed to extend the agreement for an additional term and amend the contract expiry up to 30 April 2021.

The current contract expires on 30 April 2021. The purpose of this report is to enable Council to vary the contract to include an additional extension of the contractual arrangement with Visy Paper Pty Ltd “Visy” for a period of up to
ten (10) months.

DECISION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Nicole Jonic:

A. That Council resolve to extend the contract with Visy Paper Pty Ltd for Household Recycling for a period of up to ten (10) months, with an additional cost of $805,500 (GST Exclusive), under the same terms and conditions as the current agreement with Visy Paper Pty Ltd.

B. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract extension to be executed by Council, and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009 (Qld).

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

3. IED Capital Portfolio Financial Performance Report - December 2020

This is a report concerning Infrastructure and Environment Department’s (IED) capital portfolio financial performance for the period ending 31 December 2020.

DECISION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the monthly financial performance report on the Infrastructure and Environment Department’s Capital Portfolio Budget for 2020-2021 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

4. Ipswich Inner CBD Cycle Network Corridor Plan

This is a report concerning the outcomes of a corridor planning study for the Ipswich Inner CBD Cycle Network, a deliverable of iGO – The City of Ipswich Transport Plan and the iGO Active Transport Action Plan.

The purpose of the Ipswich Inner CBD Cycle Network Corridor Plan was to assess bikeway route alignment options and configurations in the Ipswich City Centre and for the preferred alignment, develop a high level concept design and a construction order of cost.

This planning will be used to inform Council’s capital portfolio development, investment planning and development assessment activities and may be used for future applications to the Queensland Government Cycle Network Local Government Grants Program.

“The attachment/s to this report are confidential in accordance with section 275(1)(g) of the Local Government Regulation 2012.”

DECISION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

A. That the preferred alignment and configuration of the Ipswich Inner CBD Cycle Network, as outlined in the report by the Senior Transport Planner dated 5 January 2021, be adopted and used to inform future planning and detailed design activities.

B. That the footprint of the adopted alignment and configuration of the Ipswich Inner CBD Cycle Network (refer Recommendation A above) be protected through Council’s strategic corridor preservation, tactical property acquisition and development assessment activities.

C. That the properties located adjacent to the footprint of the adopted alignment and configuration of the Ipswich Inner CBD Cycle Network (refer Recommendation A above) be flagged as an interest to Council for future strategic active transport purposes in Council’s property database.

D. That the ‘order of cost’ identified in the report by the Senior Transport Planner dated 5 January 2021 for the preferred alignment and configuration of the Ipswich Inner CBD Cycle Network (refer Recommendation A above) be noted and considered for future investment programming activities.

E. That the communication strategy identified in the report by the Senior Transport Planner dated 5 January 2021 be further developed and implemented for the Ipswich Inner CBD Cycle Network.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

5. Community Cat Program - Rosewood Pilot

In July 2020 Council considered a request from the Australian Pet Welfare Foundation to partner with them in a pilot de-sexing and community education program. While Council declined the request at the time, the Foundation instituted its own trial program in the suburb of Rosewood, in full knowledge of Council officers.

The outcomes of the trial, in summary are positive, with strong support from the residents of Rosewood, as well as the statistics showing that a reasonable number of animals were dealt with by the Foundation and the feral cat issue is being managed.

There is the prospect of the Program being extended and such would generally have the support of officers.

“The attachment/s to this report are confidential in accordance with section 275(1)(i) of the Local Government Regulation 2012.”

DECISION

Moved by Councillor Russell Milligan:

Seconded by Councillor Kate Kunzelmann:

That Council receive and note the report on the Community Cat Program -Rosewood Pilot.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

6. Planning and Environment Court Action Status Report

This is a report concerning a status update with respect to current Planning and Environment Court actions associated with development planning applications.

DECISION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Nicole Jonic:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

7. Exercise Of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 23 November 2020 to 21 January 2021.

DECISION

Moved by Councillor Kate Kunzelmann:

Seconded by Deputy Mayor Marnie Doyle:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

NOTICES OF MOTION

8. Notice of Motion - Exemption for Waste Collection Fee - Purga Aboriginal Cemetery

This is a notice of motion submitted by Councillor Sheila Ireland concerning an exemption fee for waste collection for the Purga Aboriginal Cemetery.

Councillor Sheila Ireland gave notice of her intention to move the following motion at Council’s Growth Infrastructure and Waste Committee of 11 February 2021:

DECISION

Moved by Councillor Sheila Ireland:

Seconded by Councillor Jacob Madsen:

That Council investigate providing an exemption for the waste collection fee for the Purga Aboriginal Cemetery located on Carmichaels Road, Purga and provide a report back to the next Growth, Infrastructure and Waste Committee meeting to be held on 11 March 2021.

Further information to support the Notice of Motion:

The Purga Aboriginal Cemetery is a Reserve and the Trustees of the property are Purga Elders & Descendants Aboriginal Corporation. As a cemetery they are exempt from general rates and the fire levy, however, they are not exempt from Utility Charges. The Trustees have advised that they believe people travelling to and from Hardings Paddock are using the bin as there are no rubbish facilities at Hardings Paddock.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

9. Notice of Motion - Overgrown council parks, reserves and footpaths

This is a notice of motion submitted by Councillor Andrew Fechner concerning overgrown Council parks, reserves and footpaths.

Councillor Andrew Fechner gave notice of his intention to move the following motion at the Growth, Infrastructure and Waste Committee of 11 February 2021:

DECISION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Russell Milligan:

A. That the Chief Executive Officer be authorised to take the immediate action required to clear the backlog of overgrown council open spaces including making required budget amendments.

B. That a report be prepared which includes:

1. An update on council’s mowing activities over the 2020-2021 summer season and how these activities compare to previous summers.

2. The number of complaints received by council about overgrown council open spaces over the 2020-2021 summer season.

3. Information on the number of council staff and contractors engaged to respond to overgrown council open spaces over the 2020-2021 summer season.

4. Options which may enhance council’s response to high-growth periods including consideration of seasonal variations to established mowing schedules.

C. That the report be presented to a future meeting of the Growth, Infrastructure and Waste Committee to ensure that any required changes are in place prior to the 2021-2022 summer season.

Background Information:

Over the last several weeks, significant community concerns have been raised about the overgrown condition of many council parks, reserves and footpaths following recent rain.

It is appreciated that Ipswich has experienced a relatively wet summer and it is acknowledged that council staff have worked diligently to mow and maintain parks across the city.

However, it is important that council endeavour to ensure that during high-growth periods, our open spaces are maintained to a level which meets community expectations in a cost effective manner.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.00 am.

The meeting closed at 9.26 am.

Council

Meeting Agenda

25 February

2021

Governance and Transparency Committee NO. 2021(01)

11 February 2021

Report of the Governance and Transparency Committee

for the Council

COUNCILLORS’ ATTENDANCE: Councillor Jacob Madsen (Chairperson); Councillors Russell Milligan, Mayor Teresa Harding, Deputy Mayor Marnie Doyle, Kate Kunzelmann and Nicole Jonic, Andrew Fechner (Observer)

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (David Farmer), General Manager Corporate Services (Sonia Cooper), Chief Financial Officer (Jeff Keech), Property Services Manager (Brett McGrath), Senior Property Officer (Acquisitions and Disposals)(Alicia Rieck, Manager Procurement (Richard White), Acting General Manager Infrastructure and Environment (Sean Madigan), General Manager Planning and Regulatory Services (Peter Tabulo), General Manager, Community Cultural and Economic Development (Ben Pole), Manager, Marketing and Promotion (Carly Gregory), Manager Economic Development (Cat Matson), Manager, Infrastructure Strategy (Tony Dileo), Manager, Assets and Portfolio Management (Cathy Murray), Integrity and Complaints Manager (Dianne Nikora), Manager, Legal and Governance and General Counsel (Tony Dunleavy), Community Development Manager (Melissa Dower), ICT Digital Transformation Manager (Ian Jones), Media and Communications Manager (Darrell Giles), Theatre Technician (Harrison Cate)

OTHER ATTENDANCE: Advisor to the Minister (Steve Greenwood)

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

CONFIRMATION OF MINUTES

1. Report - Governance and Transparency Committee No. 2020(05) of
3 December 2020

This is the report of the Governance and Transparency Committee No. 2020(05) of
3 December 2020.

RECOMMENDATION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Nicole Jonic:

That the report of the Governance and Transparency Committee No. 2020(05) of
3 December 2020 be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

OFFICERS’ REPORTS

2. Annual Maintenance Renewal - 12D model software

This is a report seeking a Council resolution by Ipswich City Council (Council) to continue the annual maintenance renewal for Council’s 12D Model Software with 12D Solutions Pty Ltd.

This proprietary software was first purchased in April 2008 through a one supplier quote process and its continued use is considered essential to Council.

12D Model Software is an embedded, critical and widely used software used by the Infrastructure and Environment Department for terrain modelling, surveying and civil engineering applications.

A resolution of Council is sought to allow the continuation of the renewal of the annual maintenance (Licences are owned by Council) with 12D Solutions Pty Ltd for a further three (3) year term covering the period 01/05/2021 to 30/04/2024, for an estimated total cost of sixty seven thousand and fifty dollars ($67,050) excluding GST over the full three (3) year period.

RECOMMENDATION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Mayor Teresa Harding:

A. That pursuant to s235 (b) of the Local Government Regulation 2012 (Regulation) Council resolve it is satisfied that the exception under s235(b) of the Regulation applies and because of the specialised nature of the services which are sought, namely 12D Model Software services and maintenance, it would be impractical or disadvantageous for Council to invite quotes or tenders.

B. That Council enter into a contract with 12D Solutions Pty Ltd for the 12D Model Software for a period of three (3) years until 30 April 2024, for an estimated total cost of sixty seven thousand and fifty dollars ($67,050) excluding GST over the full three (3) year period.

C. That under s257 (1) of the Local Government Act, Council delegate the power to the Chief Executive Officer to be authorised to negotiate and finalise the terms of the contract to be executed by Council, (including all annual renewals), and to do any other acts necessary to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

3. Extension of Contract - 16116 Zip Water Systems Parts and Services

This is a report recommending an extension of the Parts and Service Contract with Zip Heaters (Aust) Pty Ltd, to provide continued parts and servicing of the existing Zip Water Systems installed throughout Council’s facilities.

The Council is requested to consider and resolve that the exception set out in section 235(a) of the Local Government Regulation 2012 applies due to the Zip Heaters (Aust) ‘Water Systems' proprietary nature. The estimated value of the arrangement is estimated to be thirty-six thousand dollars ($36,000) excl GST per annum, for three (3) years to December 2023 for the estimated sum of one hundred and eight thousand dollars ($108,000) excluding GST.

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Deputy Mayor Marnie Doyle:

A. That Council resolve it is satisfied that the exception in s235(a) of the Local Government Regulation 2012 (Regulation) applies and that Zip Heater (Aust) is the only supplier reasonably available to it to provide Parts and Services for Zip Heater (Aust) Water Systems for the following reason:

1. Due to the proprietary nature of the Zip Heaters (Aust) Water, they are the only supplier to provide parts and servicing for their proprietary systems, which are installed throughout the Council’s Facilities.

B. That Council enter into a contract with Zip Heater (Aust) for the provision of Parts and Services for Zip Heater (Aust) Water Systems for a period of two (2) years with the option to extend for an additional one (1) year.

C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

4. Acquisition of Land for INF02414 Road Purposes Redbank Plains Road Stage 3

This is a report concerning the acquisition of land for road purposes for the Redbank Plains Road Stage 3 Project (The Project).

“The attachment/s to this report are confidential in accordance with section 275(1)(h) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

A. That Council having considered the details contained in this report, support the acquisition for strategic road purposes, of the area of land identified in Attachment 1 of this report, described as part of Lot 254 on SP283566 located at 389 Redbank Plains Road, Redbank Plains (“the Land”) by way of resumption agreement with (“ the Landowner”). If Council fail to reach an agreement with the landowner for the acquisition of the land, recommendations B, D and E will apply.

B. That Council resolve to exercise its power as a constructing authority for strategic road purposes, under the Acquisition of Land Act 1967, and take the land (by way of resumption) as the area of land being identified in Attachment 1 of this report, described as part of Lot 254 on SP283566 and located at 389 Redbank Plains Road, Redbank Plains and (“the Land”).

C. That Council resolve under s257(1)(b) of the Local Government Act 2009 to delegate the power to the Chief Executive Officer to be authorised to negotiate any agreement with the landowner for the amount of compensation payable by Council under any resumption agreement.

D. That Council resolve under s257(1)(b) of the Local Government Act 2009 to delegate the power to the Chief Executive Officer to be authorised to take the land for strategic road purposes (by way of resumption) described as part of Lot 254 on SP283566 located at 389 Redbank Plains Road, Redbank Plains (“the Land”) on behalf of Council, in its capacity as a constructing authority under the Acquisition of Land Act 1967.

E. That Council be informed of progress in relation to the acquisition of the land.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

5. Acquisition of Land and Drainage Easement for INF03206 Mary and William Streets Blackstone Traffic Signalisation Project

This is a report concerning the acquisition of land for road purposes and an easement for drainage purposes for the delivery of the Mary and William Streets Blackstone traffic signalisation project.

“The attachment/s to this report are confidential in accordance with section 275(1)(h) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Deputy Mayor Marnie Doyle:

A. That Council having considered the details contained in this report support the acquisition for strategic road purposes of the areas of the following properties (shown in Attachments 1-3) (“The Land”) by way of Resumption Agreement with the owner (“The Landowner”) being:

Part of Lot 12 on RP209507, 67 Mary Street, Blackstone;

Part of Lot 39 on RP110739, 101 Mary Street, Blackstone; and

Part of Lot 1 on RP208883, 11 William Street, Blackstone.

If Council fails to reach an agreement with the landowner for the acquisition of the land, Recommendations C and D will apply.

B. That Council having considered the details contained in this report, support the acquisition of an easement for drainage purposes, of the area of land identified in Attachment 3 (“The Land”), described as Part of Lot 1 on RP208883 located at
11 William Street, Blackstone by way of Resumption Agreement with the owner (“The Landowner”).

If Council fails to reach an agreement with the landowner for the acquisition of the land, Recommendations C and D will apply

C. That Council resolve to exercise its power as a constructing authority for strategic road purposes and drainage purposes, under the Acquisition of Land Act 1967, and take the land and/or easement described in Recommendations A and B of this report dated 10 January 2021, by way of resumption.

D. That Council resolve under s257(1)(b) of the Local Government Act 2009 to delegate the power to the Chief Executive Officer to be authorised to take the land and/or easement on behalf of Council, in its capacity as a constructing authority under the Acquisition of Land Act 1967. Council for the following purposes:

· Strategic road purposes (by way of resumption) as described in Recommendation A; and

· Easement for drainage purposes (by way of resumption) as described in Recommendation B.

E. That Council be informed of progress in relation to the acquisition of the land.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

6. Acquisition of Drainage Easements for INF04089 Local Drainage Rehabilitaion Project Pryde and Hume Street, Woodend

This is a report concerning the acquisition of easements for drainage purposes for the Local Drainage Rehabilitation Project at Pryde and Hume Street Woodend.

“The attachment/s to this report are confidential in accordance with section 275(1)(h) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

A. That Council having considered the details contained in this report support the acquisition of easement for drainage purposes of the areas of the following properties (shown in Attachment 1-13) (“The Land”) by way of Resumption Agreement with the owner (“The Landowner”) being:

Part of Lot 2 on RP92778, 6 Hume Street, Woodend;

Part of Lot 6 on RP24234, 8 Hume Street, Woodend;

Part of Lot 5 on RP24234, 10 Hume Street, Woodend;

Part of Lot 4 on RP24234, 12 Hume Street, Woodend;

Part of Lot 18 on RP24234, 20 Hume Street, Woodend;

Part of Lot 19 on RP24234, 22 Hume Street, Woodend;

Part of Lot 20 on RP24234, 24 Hume Street Woodend;

Part of Lot 15 on RP24234, 9 Pryde Street, Woodend;

Part of Lot 4 on RP60842, 9A Pryde Street Woodend;

Part of Lot 16 on RP24234, 11 Pryde Street, Woodend;

Part of Lot 17 on RP24234, 13 Pryde Street, Woodend;

Part of Lot 26 on RP24234, 18 Pryde Street, Woodend;

Part of Lot 1 on RP92778, 57 O’Sullivan Street Woodend.

If Council fails to reach an agreement with the landowner for the acquisition of the easement, Recommendations B and D will apply.

B. That Council resolve to exercise its power as a constructing authority for drainage purposes, under the Acquisition of Land Act 1967, and take the easements (by way of resumption) as described in Recommendation A of this report dated 10 January 2021.

D. That Council resolve under s257(1)(b) of the Local Government Act 2009 to delegate the power to the Chief Executive Officer to be authorised to take the easements for drainage purposes (by way of resumption) as described in Recommendation A of this report dated 10 January 2021 on behalf of Council, in its capacity as a constructing authority under the Acquisition of Land Act 1967.

E. That Council be informed of progress in relation to the acquisition of the easements.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

7. Unreasonable Customer Conduct Policy

This report provides recommendations for the adoption of a new Unreasonable Customer Conduct (UCC) policy and the repeal of two existing Library Services policies in relation to UCC behaviours.

Recommendation

A. That the policy "Ipswich Libraries – Acceptable Behaviour Policy" as detailed in Attachment 1 of the report by the Library Services Manager dated 15 December, as per Recommendation B of Item No. 3 of the Policy and Administration Advisory Committee No. 2018(01) of 13 February 2018, adopted at the Council Ordinary Meeting on 27 February 2018, be repealed.

B. That the policy "Ipswich Libraries – Customer Exclusion Policy" as detailed in Attachment 2 of the report by the Library Services Manager dated 15 December, as per Recommendation C of Item No. 3 of the Policy and Administration Advisory Committee No. 2018(01) of 13 February 2018, adopted at the Council Ordinary Meeting on 27 February 2018, be repealed.

C. That the policy "Unreasonable Customer Conduct" as detailed in Attachment 3, of the report by the Integrity and Complaints Manager dated 27 January 2021, be adopted.

RECOMMENDATION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

That this matter be deferred for consideration at the next Council Ordinary Meeting scheduled for 25 February 2021, with revision to the wording of the policy to clarify the intent.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

8. Smart City Program

At the Special Council Meeting of 27 April 2020, Council resolved to adopt a Mayoral Minute by the new Mayor concerning the establishment of the Ipswich City Council Transparency and Integrity Hub.

Recommendation D of that Mayoral Minute was to ‘Prepare a report to Council (and for public viewing) on the Smart City Program including detailed project financial data for the past five years and the community outcomes delivered.

In July 2020 as part of the live Ipswich City Council Transparency and Integrity Hub, Council published a summary and detailed financial records related to the Smart City Program.

This report provides relevant information on the Ipswich Smart City Program going back to its inception in the 2015-2016 financial year.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Marnie Doyle:

That the report be received and the contents noted.

VARIATION TO MOTION:

Mayor Teresa Harding proposed a variation to the motion:

That a report on the Smart City Program be provided to the next Governance and Transparency Committee including:

· detailed project financial data with a breakdown of costs by project level and category ie consultancies, travel, accommodation and deputations.

· information incurred by council entities - Ipswich City Enterprises Pty Ltd, Ipswich City Enterprises Investments Pty Ltd, Ipswich City Properties Pty Ltd and Ipswich City Developments Pty Ltd.

· operational costs and capital costs including the value of these assets.

· community outcomes delivered – value that ratepayers have received for the $4.6 million.

The seconder of the original motion agreed to the proposed variation.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Marnie Doyle:

A. That the report be received and the contents noted.

B. That a report on the Smart City Program be provided to the next Governance and Transparency Committee scheduled for 11 March 2021 including:

· detailed project financial data with a breakdown of costs by project level and category ie consultancies, travel, accommodation and deputations.

· information incurred by council entities - Ipswich City Enterprises Pty Ltd, Ipswich City Enterprises Investments Pty Ltd, Ipswich City Properties Pty Ltd and Ipswich City Developments Pty Ltd.

· operational costs and capital costs including the value of these assets.

· Community outcomes delivered – value that ratepayers have received for the $4.6 million.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.41 am.

The meeting closed at 10.08 am.

Council

Meeting Agenda

25 February

2021

Community, Culture, Arts and Sport Committee NO. 2021(01)

11 February 2021

Report of the Community, Culture, Arts and Sport Committee

for the Council

COUNCILLORS’ ATTENDANCE: Councillor Andrew Fechner (Chairperson); Mayor Teresa Harding, Councillors Kate Kunzelmann, Jacob Madsen and Nicole Jonic and Deputy Mayor Marnie Doyle (Observer)

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (David Farmer), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Corporate Services (Sonia Cooper), Manager, Economic and Community Development (Cat Matson), Community Development Manager (Melissa Dower), Acting General Manager Infrastructure and Environment (Sean Madigan), Manager Marketing and Promotion (Carly Gregory), Media and Communications Manager (Darrell Giles) and Theatre Technician (Harrison Cate)

OTHER ATTENDANCE: Advisor to the Minister (Steve Greenwood)

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

CONFIRMATION OF MINUTES

1. Report - Community, Culture, Arts and Sport Committee No. 2020(05) of
3 December 2020

This is the report of the Community, Culture, Arts and Sport Committee
No. 2020(05) of 3 December 2020.

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Mayor Teresa Harding:

That the report of the Community, Culture, Arts and Sport Committee
No. 2020(05) of 3 December 2020 be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

OFFICERS’ REPORTS

2. 2021 Ipswich Art Awards Program

This is a report concerning the proposed program of activity to be delivered as the 2021 Ipswich Arts Awards.

Recommendation

Moved by Mayor Teresa Harding:
Seconded by Councillor Kate Kunzelmann

That Council endorse the program of activity to be delivered as the 2021 Ipswich Art Awards.

VARIATION TO MOTION:

Mayor Teresa Harding proposed a variation to the motion:

That the cost of the program be included in the recommendation.

The seconder agreed to the proposed variation.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That Council endorse the $20,000 program of activity to be delivered as the 2021 Ipswich Art Awards.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

3. Welcoming Cities Membership

Ipswich City Council has been invited to join the Welcoming Cities network.

Welcoming Cities is a national initiative that supports local councils to achieve their social inclusion objectives. The Welcoming Cities network consists of councils and other organisations with an interest in social inclusion and cohesion to share knowledge, create partnerships and celebrate success (Attachment 1).

Ipswich is a diverse community and the value of community inclusion is consistent across Council, from Advance Ipswich (published) to the draft Community Development Strategy and draft iFuture Corporate Plan (both to be adopted later this year). Membership to the Welcoming Cities network provides credence to that commitment to inclusion and provides council with access to a community of practice, accreditation and other forms of support to strengthen our approach to inclusion.

A condition of membership of Welcoming Cities is Mayoral or CEO endorsement (Attachment 2). Therefore this report outlines the benefits and obligations of membership and seeks the endorsement of this committee and then Council, to join and officially become a ‘Welcoming City’.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

A. That Council join and participate in the Welcoming Cities Network to the value of $5,000 for a 12 month membership; a national network of cities committed to nurturing communities where everyone can belong and participate in social, economic and civic life.

B. That Council endorse the work required to become a Welcoming City by undertaking the first three steps in the formal process:

i. Commit to Welcome – a formal commitment demonstrated by the Mayor’s signature and submission of the official Commitment Form;

ii. Community Welcome – develop messaging and communications that highlight unity and shared values, demonstrating that diverse voices are listened to and celebrated;

iii. Plan for welcome – consider existing policies and strategies and identify new opportunities to embed welcoming and inclusion across the organisation and for the community.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

4. Ipswich City Heart Cabs Review

Ipswich City Heart Cabs (ICHC) is a community transport program commenced in 2010 to help address the issue of social isolation in the community. ICHC funded taxi-fares for eligible residents to local shopping centres. In the eleven (11) years since the program was commenced, many other programs have entered the market that better address community transport needs.

Based on the findings of a report commissioned by council, it is recommended that the program be discontinued, users are redirected to other community transport options and funding allocated to other programs to better address social isolation.

This report provides a summary of the history of the program, background on the program review and seeks Council’s endorsement of the recommendations

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Mayor Teresa Harding:

A. That the attached report, ‘Ipswich City Heart Cab Review’ be received and the contents noted.

B. That the three (3) recommendations contained within the report be endorsed by council. Those recommendations being:

i. The current form of the Ipswich City Heart Cabs Program be discontinued;

ii. Council officers develop a communication and change management program to effectively discontinue the current form of the Ipswich City Heart Cabs Program; and

iii. Council officers investigate opportunities for reallocation of funds to more effectively achieve the outcomes of the Ipswich City Heart Cabs Program.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

5. Event Sponsorship - The Gathering

This is a report concerning an event sponsorship application by Limestone Events Inc. for support of the Celtic Festival ‘The Gathering’ to be held in May 2021 at Ipswich Turf Club.

The application is for a combined cash and in-kind sponsorship valued at $22,000.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

A. That Limestone Events Inc. receive $10,000 ex GST cash support for ‘The Gathering’ 2021.

B. That Limestone Events Inc. receive the following in-kind support valued at $12,000 ex GST:

· Inclusion of a two page feature in Council’s seasonal Quarterly Guide;

· Inclusion on the Council funded Mt Ommaney Billboard promoting 2021 ‘Ipswich Festivals’ initiatives;

· Erection of (existing) street banners along Brisbane Road to promote the event;

· Support from two staff from the City Events team during event delivery.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

6. Event Sponsorship - Ipswich Cup

This is a report concerning an event sponsorship application by Ipswich Turf Club for support of the Ipswich Cup Race Day in June 2021.

The application is for $20,000 ex GST and additional in-kind support of star pickets and covers, rammer and rolls of barrier mesh (all to be returned at no cost to council).

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Nicole Jonic:

That the Ipswich Turf Club receive $20,000 ex GST financial support and additional in-kind support of star pickets and covers, rammer and rolls of barrier mesh (all to be returned at no cost to council) for the 2021 Ipswich Cup.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

7. Christmas Wonderland Income Disbursement to Local Charities

This is a report concerning Christmas Wonderland and the disbursement of funds raised through paid ticketing to local charities.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That Council note that the participating charities will receive the following amounts exclusive of GST:

· Roderick Street Community Kindergarten - $5,282.00

· Rosewood and District Support Centre Inc T/A Rosewood Community Centre - $5,030.48

· Young Veterans Ipswich - $5,030.48

· The Message of the Cross Indigenous Corporation - $1,760.67

· Ipswich Hospital Foundation - $16,852.10

· Queensland Youth and Families Support Services Inc. - $5,282.00

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.34 am.

The meeting closed at 10.59 am.

Council

Meeting Agenda

25 February

2021

Doc ID No: A6777333

ITEM: 15.2

SUBJECT: Public Monuments and Memorials - Assessment of Applications

AUTHOR: Team Lead (Open Space and Facilities)

DATE: 9 February 2021

Executive Summary

This is a report concerning three current public monuments and memorials applications which have been received by Council from external community groups. The applications are in the process of being reviewed and assessed.

In the absence of not having active membership for the Ipswich Heritage and Monuments Advisory Committee, these applications are referred to Council for review and consideration.

Recommendations

A. That the report be received and the contents noted.

B. That the Public Monuments and Memorials applications, as detailed in Attachments 3 – 8 of the report by the Team Lead (Open Space and Facilities) dated 9 February 2021, be approved to proceed to the next stage of the application process.

RELATED PARTIES

Nil

Advance Ipswich Theme

Managing growth and delivering key infrastructure

Purpose of Report/Background

Public Monuments and Memorials Policy

At its ordinary meeting on the 16 October 2018, Council endorsed the Public Monuments and Memorials Policy [refer to item 1 tabled at the Planning, Development and Heritage Committee No, 2018(10)], as per Attachment 1. The objective of the Policy is to provide guidance on the assessment and management of requests for the installation of public monuments and memorials (PM&M) on Council owned or managed land. The Policy was due for review in October 2020, however, due to competing priorities this review has not commenced.

Assessing Applications for Public Monuments and Memorials Procedure

Council officers implement the Policy with the guidance of Assessing Applications for Public Monuments and Memorials Procedure (Procedure) which was approved by the former Chief Operating Officer (Works, Parks and Recreation) on the 17 October 2018.

There are several stages within the procedure, and Stage 1 outlines applications for PM&M require assessment by Council officers against the adopted assessment criteria in consultation with Council's Cultural Heritage Coordinator and the Ipswich Heritage and Monuments Advisory Committee (IHMAC). Historically, once passing the stage 1 assessment process, a report has been submitted to Council seeking formal endorsement of the PM&M proposal.

At present, Council does not have an active IHMAC. Expressions of interests for membership on the IHMAC are anticipated to occur in 2021. In the absence of not having active membership for the IHMAC, it is recommended that Council is best placed to represent the communities’ interests through review and consideration of current PM&M applications. Council currently has three (3) PM&M applications requiring approvals at various stages within the assessment process.

Current Public Monument and Memorial Applications

There are currently three outstanding PM&M applications. The below tables (tables 1 to 3) provide information on the status of each application and the current approvals required to progress the PM&M application.

Table 1 – Ipswich RSL Sub-Branch Application

Applicant	Ipswich RSL Sub Branch
Location/s	Soldiers Memorial Hall (63 Nicholas Street, Ipswich) and Memorial Gardens, Ipswich (61 Nicholas Street, Ipswich)
Summary of PM&M application	November 2021 marks the centenary of the Soldiers Memorial Hall. To commemorate the centenary, the Ipswich RSL Sub Branch are seeking Council’s approval to install the following memorials adjacent to the Soldiers Memorial Hall and in Memorial Gardens, Ipswich; · Eight (8) memorial stones to commemorate conflicts in which Australian Personnel served; · One (1) commemorative plaque mounted on sand stone plinth; and · Three (3) memorial plinths to commemorate World War 2 Refer to Attachment 3 of this report to view the Ipswich RSL Sub Branch application and Attachment 4 provides the artist impression and locality map.
Application Status	The memorial proposals are supported by Council’s Cultural Heritage Coordinator and Department of Environment and Science (DES). Note: The Soldiers Memorial Hall is State Heritage listed. All capital works improvements to the building or within 63 Nicholas Street, Ipswich require approval by DES.
Remaining Approval	Council to consider providing “in principal” support for the proposal. On the basis that the proposal is supported and the applicant is successful with grant funding, Council will be responsible for the planning, design and delivery of the project, hence negating any further approvals by Council.

Table 2 – Zonta Club of Ipswich Application

Applicant	Zonta Club of Ipswich
Location/s	Lobley Park, Churchill (243 Warwick Rd, Churchill)
Summary of PM&M application	To commemorate the contribution of the Zonta Club of Ipswich to the local community, the club have proposed the installation of a memorial sculpture at Lobley Park, Churchill. The design of the memorial sculpture reflects the roles of both males and females in family life, and that violence in our community is not acceptable. Refer to Attachment 5 of this report to view the Zonta Club of Ipswich application and Attachment 6 provides the artist impression and locality map.
Application Status	The proposal has previously been supported “in principal” by IHMAC. The applicants preferred design now requires approval to progress to stage 2 of the application process.
Remaining Approval	Council to consider providing approval of the applicants preferred design.

Table 3 – Brisbane Bangla Language School and Ethnic Schools Association Application

Applicant	Brisbane Bangla Language School and Ethnic Schools Association (BBLS&ESA)
Location/s	Robelle Domain, Springfield (155 Southern Cross Circuit, Springfield Central)
Summary of PM&M application	To install a monument which promotes the importance of mother languages in a multicultural society, as well as to demonstrate respect to the language martyrs around the world. Refer to Attachment 7 of this report to view the BBLS&ESA application and Attachment 8 provides the locality map.
Application Status	The application has been assessed by Council officers and is deemed to satisfy the policy assessment criteria. The application now requires “in principal” support to progress to stage 2 of the application process.
Remaining Approval	Council to consider providing “in principal” support for the proposal.

Legal/Policy Basis

Not Applicable

RISK MANAGEMENT IMPLICATIONS

Not Applicable

Financial/RESOURCE IMPLICATION

The PM&M assessment process is undertaken using existing Council resources and budgets.

COMMUNITY and OTHER CONSULTATION

The applicants have demonstrated community engagement within their PM&M application, inclusive of letters of support from State and / or Local Members.

Council will undertake community consultation that aligns with the delivery of capital project delivery.

Conclusion

Council currently has three (3) Public Monument and Memorial applications requiring approvals at various stages within the PM&M assessment process. In the absence of not having active membership for the IHMAC, it is recommended that Council is best placed to represent the communities’ interests through review and consideration of the three (3) PM&M applications.

ATTACHMENTS

Attachments and Confidential Background Papers

1	Public Monuments and Memorials Policy ⇩
2	Assessing applications for Public Monuments and Memorials Procedure ⇩
3	Ipswich RSL Public Monuments and Memorials application ⇩
4	Ipswich RSL Public Monuments and Memorials application - Locality Map and Artist impression ⇩
5	Zonta Club of Ipswich Public Monuments and Memorials application ⇩
6	Zonta Club of Ipswich Public Monuments and Memorials application - Locality map and artist impression ⇩
7	BBLS&ESA Public Monuments and Memorials Application ⇩
8	BBLS&ESA Public Monuments and Memorials Application - Locality map and artist impression ⇩

Mark Bastin

Team Lead (Open Space and Facilities)

I concur with the recommendations contained in this report.

Mary Torres

Infrastructure Strategy and Planning Manager

I concur with the recommendations contained in this report.

Tony Dileo

Manager, Infrastructure Strategy

I concur with the recommendations contained in this report.

Sean Madigan

Acting General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

25 February

2021

Doc ID No: A6753030

ITEM: 15.3

SUBJECT: Ti Tree Bioenergy Payments - Project Development Process and Governance Framework

AUTHOR: Natural Environment and Land Manager

DATE: 28 January 2021

Executive Summary

This is a report concerning the management and expenditure of the payments received from Ti Tree Bioenergy. Council receives annual payments as per a condition of the development approval. The funds are to be utilised by Council in line with the terms of that condition expressly for the purposes of community and environmental benefit and to offset any impacts from the facility.

This report lists the proposed projects for delivery in 2020-2021 and 2021-2022.

Recommendations

A. That Council endorse the list of prioritised projects for delivery in 2020-2021, using the existing budget of $120,000 that has been allocated in 2020-2021.

B. That Council endorse the list of prioritised projects for delivery in 2021-2022, and that a budget allocation of $320,000 be considered in the operational budget for 2021-2022 to be drawn from the accrued funds of $1,506,614.

RELATED PARTIES

There was no declared conflicts of interest related to this report

Advance Ipswich Theme

Caring for the community

Purpose of Report/Background

On 25 February 2020, Council resolved to repeal a number of previous decisions concerning the allocation and distribution of the Ti Tree Bioenergy Payments in preparation for the development of a new relevant governance and management framework focussing on improved reporting processes and transparency

Council further resolved that a governance framework for the management of the Ti Tree Bioenergy Payments be developed to comprise of an Administrative Directive (Attachment 1), a procedure (Attachment 2), and an assessment criteria for proposed community projects (Attachment 3).

An Internal Working Group was established, under an agreed Terms of Reference (Attachment 4), to develop the governance framework in accordance with the intent and specifics of the planning conditions under which the funds are collected. The group has also assessed and prioritised project proposals received from the community or identified internally in terms of the above intent of the funding.

The governance documents were presented to the Executive Leadership Team and subsequently adopted under the appropriate delegations in November 2020.

This report provides a list of projects that have been identified and proposed by the Willowbank Area (Residents) Group Inc. (WAG) or internally based on the criteria. These projects include but are not limited to the following:

· Amberley Girl Guides grounds landscaped / security camera

· Establishment of a new Koala Bush Reserve in the locale

· Asphalt/Bitumen surface and widening of O’Neills Road and installation of barriers

· Wildlife signs on roadways and facilitated movements around the area

· Continuation of footpath from Warren Court to McHales Way

· Ipswich Safe City Camera at O’Neills Road / Amberley Rosewood Road intersection

· Wildlife corridor from Ebenezer Creek to Bremer River to west of Willowbank

· Partnership with Ipswich Koala Foundation purchase of property for a Koala Reserve and Koala fodder and investigate the use of local tracking collars

· Fencing around Mack Family Park and George Hatchman Bush Reserves

· Koala habitat and corridor restoration and enhancement around the Willowbank area - private grants/public plantings

· Wetland and waterway restoration including waterway barrier removal on Bremer River and Warrill Creek

· Community amenity infrastructure eg: park benches within the local reserves and parks

· Buffer treatment (e.g. vegetation) around the Ti Tree Waste Facility and associated roads

· Local land acquisition for the establishment of new parks and conservation areas and or vegetation buffers

· Establishment of vegetated corridor or bush care reserve(s) in strategic koala locations

· Community walking and cycling area around O'Neill's Road, Ipswich-Amberley Road and Mt Elliot Mine Road.

The following projects have been prioritised for delivery in 2020-2021, to be funded through the existing allocated budget of $120,000 (table 1). This is a nominal annual budget drawn from the overall funding pool (detailed below).

Table 1. Recommended projects 2020-2021
Projects	Discussion
Revegetation in Willowbank area (multiple revegetation projects submitted)	Planting in Mack Park and investigation of other suitable planting sites. Plantings to enhance/create natural areas and create koala habitat.
Wildlife signs on roadways and facilitated movements around the area	Undertake monitoring of koalas and planning in the area and investigate and install appropriate wildlife signage and more broader wildlife movement solutions around the Willowbank/Amberley/Ebenezer Area
Fencing around Mack Family Park & George Hatchman Bush Reserve	Undertake site survey of reserves and installation of appropriate fencing for protection of the reserve and wildlife.

The following projects have been prioritised and proposed for delivery in the 2021-2022 financial year (table 2).

Table 2. Recommended Projects 2021-2022

Projects

Discussion

Local land acquisition for the establishment of new parks and conservation areas and or vegetation buffers in line with proposals.	Multiple similar projects have been suggested and revegetation and creation of bush reserve would be a good outcome – multiple benefits scored high on environmental locality criteria
Continuation of wildlife signage and fauna movement project	Investigate feasibility and options working with the Department of Transport and Main Roads (TMR) around fauna passage solutions e.g. crossing points, fencing. Develop a delivery plan.
Community amenity infrastructure e.g. park benches picnic tables within the local reserves and parks.	Develop a local plan of sites and potential furniture or options for infrastructure embellishment and delivery
Feasibility study of community walking and cycling trails around O'Neill's Road, Ipswich-Amberley Road and Mt Elliot Mine Road, including continuation of the footpath from Warren Court to McHales Way	Community walking and cycling trails around O'Neill's Road, Ipswich-Amberley Road and Mt Elliot Mine Road.
Wetland and waterway restoration on Bremer River and Warrill Creek.	Site identification, rehabilitation planning and planting of suitable sites
Partnership with Ipswich Koala Protection Society (IKPS) for potential purchase of property for a Koala Reserve and Koala fodder and investigate the use of local tracking collars	Discuss options with IKPS around sites in the locality and data sharing/partnership around local monitoring

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Planning and Environment Court Act 2016

RISK MANAGEMENT IMPLICATIONS

In collecting the funds from Ti Tree, under the terms of the aforementioned conditions, Council enters into an agreement to manage and expend those funds in line with their intended purpose. In not spending these funds or spending them in a manner not aligned with its intent Council is at risk of not meeting the legal requirements of the court order. Furthermore and more broadly the community for which the funding was intended to support are at risk of missing out on an opportunity to offset any potential social or environmental impacts as a result of the Ti Tree Bioenergy facility.

There is potential risk to Council from a probity perspective in issuing payments to a community group, in this instance WAG, outside adopted procurement and community funding policy and legislative guidelines without clear and concise terms and conditions. To mitigate this going forwards Council will seek to enter into a contractual or partnership arrangement with WAG under which they will be asked to provide representative community feedback and input on the proposed projects. Council will work with WAG to ensure this feedback is representative of the broader local community and deals with the impacts of the local facility.

Financial/RESOURCE IMPLICATIONS

Currently, there are accrued funds to the value of $1,506,614, not including the current pending annual payment. A nominal amount of $120,000 has been allocated from the accrued funds within the 2020-2021 budget for the delivery of projects as listed in Table 1 above. A budget of $320,000 is proposed to be allocated from the remaining accrued funds for the delivery of prioritised projects in 2021-2022. This amount may need to be increased depending on future opportunities, such as the acquisition of bushland reserves or koala habitat within the Willowbank / Ebenezer locality.

The administrative process including project management, assessment and reporting will be funded and managed with current staff and existing operational budgets.

The annual payment to WAG (up to $5,000) will be sourced from consolidated revenue, as it cannot be drawn from the Ti Tree payments under the adopted Administrative Directive and assessment criteria.

An annual financial statement and balance sheet will form part of the progress and program report which will be presented to Council each year. The statement of accounts/balances will be passed to the transparency hub for publication and also provided to Ti Tree at the same interval or more frequently if required.

Future budgets will be determined and proposed as part of the annual project prioritisation process and presented to Council for resolution.

COMMUNITY and OTHER CONSULTATION

An internal working group across the Infrastructure and Environment; Community, Cultural and Economic Development; and Corporate Services Departments has been working on the governance framework prior to and since the Council resolution in February 2020.

Consultation with representatives of Ti Tree Bioenergy and the Willowbank Area (Residents) Group Inc. (WAG) has been undertaken on the process and funding balance.

Council is currently developing a digital version of the project identification form (Attachment 5) which will be made available through Shape Your Ipswich. This will provide an avenue for the community to propose projects to be considered in the annual program. These will be compiled and those that meet the criteria will be presented to WAG each year to provide community input.

Conclusion

A new governance framework to manage the distribution and expenditure of the Ti Tree Bioenergy annual payments has been developed and adopted, and are presented in this report.

A list of prioritised projects for delivery in 2020-2021 and 2021-2022 is presented for Council endorsement. These projects have been assessed and prioritised in accordance with the agreed project assessment criteria.

Details of the funds, progress on projects and the annual works program will be presented to Council by way of a report on an annual basis.

Attachments and Confidential Background Papers

1.	Administrative Directive Ti Tree Bio Energy Payments
2.	Procedure for Ti Tree Bio Energy Payments
3.	Assesment Criteria For Ti Tree Funded Projects
4.	Ti Tree Working Group ToR
5.	Ti Tree Project Identification Form

Phil A. Smith

Natural Environment and Land Manager

I concur with the recommendations contained in this report.

Kaye Cavanagh

Manager, Environment and Sustainability

I concur with the recommendations contained in this report.

Sean Madigan

Acting General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

25 February

2021

Doc ID No: A6780794

ITEM: 15.5

SUBJECT: Naming of Your Places and Spaces - Community Engagement Report

AUTHOR: Engagement Manager

DATE: 10 February 2021

Executive Summary

This is a report concerning the “Name Your Places and Spaces” community engagement initiative run on Shape Your Ipswich (August 11 to 30) with the goal of generating ideas from the community to potentially help council finalise the names of nine key places and spaces in the newly redeveloped city heart.

At the September Council meeting, Council determined the names for four of the nine places and spaces (the Precinct itself, the civic space, the new library and laneway 2) with a further two the subject of this report.

Therefore, the following places and spaces are yet to be named.

- Laneway 1 – currently referred to as Icon Alley or Smokers’ Alley

- Ipswich City Council administration building

- The Children’s Library

- The event space in the new ICC administration building

- The balcony connecting to the event space in the ICC administration building

Council officers seek guidance on the naming of the following spaces at the February Council meeting:

- Laneway 1 – currently referred to as Icon Alley or Smokers’ Alley

- The Children’s Library

Results of the “Name Your Places and Spaces” community engagement initiative have been included in this report (below and attached) for the consideration and information of Council.

RECOMMENDATIONS

A. That Council determine the name for Laneway 1 – currently referred to as Icon Alley or Smokers’ Alley.

B. That Council determine the name for the new Children’s Library.

C. That Council finalise the naming of the remaining places and spaces at the March Council meeting.

RELATED PARTIES

There are no conflicts of interest to note.

Advance Ipswich Theme

Strengthening our local economy and building prosperity

Purpose of Report/Background

The key objectives for this engagement were:

· To encourage feedback from the broader Ipswich community in regards to possible names for key precincts, sub-precincts, streets, lanes, assets and event spaces within the Nicholas Street redevelopment

· To position council as a forward-thinking, strategic and community-centric organisation.

· To encourage the broader community to come on the redevelopment ‘journey’ and create a sense of pride and ownership.

· To use council’s Shape Your Ipswich platform as a one-stop-shop to engage with the community so the loop can be closed once the final decision is made by council.

Below is a summary of all suggestions (noting the number of times each name was suggested as well as the number of supporting thumbs-ups it received).

1. The overarching precinct (currently known as Nicholas Street, Ipswich Central)

*Suggested name*	*Why / Rationale*	*Contributions*	*Thumbs up*
Jagara/Yuggera Place/Precinct	Local indigenous peoples	4	167
Tulmur Place/Precinct/Village	“Ipswich” in universal Indigenous language	7	149
Ipswich City/Central/Town	Simplicity and easy wayfinding	15	130
Jagara/Yuggara Place	Local Indigenous peoples	6	131
Nicholas Street	Maintain original street name – has been known as Nicholas Street since the first survey map of the city was done	8	60
Union Place	A nod to the history of the original name and a place where people can unite	2	10
Town	Simplicity and easy wayfinding	1	2
Digger City River Precinct	Nod to mining history	1	6
Jeff McLean Central	Local business owner and former Wallaby	1	1
Sir Neville Bonner	Local, first Indigenous member of parliament	1	9
Robert Anderson Place	Local indigenous man that beat world sprint champions in charters towers.	1	17
Murrumpi or Djimbalung	Koala or my people	1	18
Limestone Hills Precinct		1	6
Switch City Plaza		1	4
Wade Korumba	-A mix of Anglo Henry Wade surveyor Ipswich + Korumba a word meaning great in the aboriginal language.	1	2
Ipswich Central 4 Squares Plaza		1	1
iConnect		1	0
The Strada	Italian for “street”	1	1
The Feels of Ipswich		1	0
Unity		1	0
Newman	Local war veteran	1	0

2. The civic plaza

*Suggested name*	*Why / Rationale*	*Contributions*	*Thumbs up*
Tulmur Place/Square	“Ipswich” in universal Indigenous language	15	357
Trevor Grewar Outlook	Local identity dedicated to giving back to the Ipswich community	1	516
Yagara Place/Plaza	Traditional Indigenous language	2	26
Limestone Plaza	Original proposed name of Ipswich	1	31
Corroboree Connection	Indigenous cultural space for music, dance and costume	1	2
Nicholas Street Plaza/Nicholas Plaza	Original street name	3	9
The Plaza		1	5
Riverheart Plaza	The river and the heart of the city combined	1	3
Riverslea Plaza		1	2
Heather Bonner Place	Local and founder of One People of Australia League	1	2
The Oasis	A place to relax	1	1
Don Risson Place	Local who gave back to the community	1	1
People’s Place	A place for people	1	1
Union Place	A place to come together	1	1
Bremer Plaza	Named after the Bremer river	1	1
Gathering Place	A place to gather	1	0
Jeff McLean Central	Local business owner and former Wallaby	1	0
Ipswich City Hub	A central hub of activity	1	0
Ipswich/Ipswich Civic Place/Ipswich Central	Simplicity and easy wayfinding	1	0
Aubonnett Place	Longest running music school, founder/director Ipswich Orchestras	1	0
Connection Place	A place to connect	1	0

3. City (main) library

*Suggested name*	*Why / Rationale*	*Contributions*	*Thumbs up*
Ipswich City/Ipswich Central Library	Simplicity and easy wayfinding	13	650
The John Birmingham Library	Locally-born author	1	34
Tulmur Central/Ipswich Tulmur Library	“Ipswich” in universal Indigenous language	2	16
Thomas Shapcott Library	Locally-born poet, novelist and playwright	3	13
Margaret Cook Library	Local historian	2	9
Neville Bonner	Local Indigenous politician. First Indigenous member of Parliament in Australia.	1	6
House of Words Library		1	5
Toni Risson Library	Local author	1	3
Glennis Nugent Library	Local and founder of Qld’s first Book Fest	1	2

4. Children’s library

*Suggested name*	*Why / Rationale*	*Contributions*	*Thumbs up*
Aunty Sharron/Sharron Lindh Library	Local artist, craftsperson and musician	3	424
Dreamtime Children’s Library	Indigenous cultural reference	1	62
Ash Barty Library	Local tennis champion	1	41
Ipswich City/Central Children’s Library	Simplicity and easy wayfinding	7	30
Shannon Library	Local, long-time children’s nurse at Ipswich Hospital	2	6
Bookworms Library		1	14
Garden of Eden		1	13
Wonderland		1	8
World of Wonder		1	7
Ipswich Nyamil Library	“young ones” in traditional language	1	5
Little Lizards Library		1	1
Boomerang Library		1	1
The Little Horses Library		1	1

5. Administration building

*Suggested name*	*Why / Rationale*	*Contributions*	*Thumbs up*
Neville Bonner Building	Local Indigenous politician. First Indigenous member of Parliament in Australia.	2	88
Ipswich/council administration building/hub	Simplicity and easy wayfinding	12	62
Cribb and Foote	Notable local business owners and store	2	14
The Coal Face	Nod to Ipswich’s mining history	1	5
Square One	Council getting back to basics and starting over in a new era of transparency and accountability	1	4
Lewis Thomas House	Local coal miner and developer	1	2
John Murphy Building	Ipswich’s first mayor	1	2
Bremer Building	Nod to Bremer River	1	2
Joseph Fleming Building	One of Ipswich’s first politicians elected in 1860	1	2
Thorn Place	Notable local family	1	2
Harold Blair Building	Noted local Indigenous singer and OAM	1	2
Bill Hayden Centre	21^st Governor General of Australia	1	1

6. Event and function space located on level one of the administration building

*Suggested name*	*Why / Rationale*	*Contributions*	*Thumbs up*
Ash Barty Function Centre	Local tennis champion	1	467
Helen Clarke/Aunty Helen Event Room/Centre	Affectionately known to everyone as Aunty Helen - has been teaching dance in Ipswich for over 70 years	2	147
Harold Blair Function Centre	Noted local Indigenous singer and OAM	4	86
Dandiiri Space	“meet” in traditional language	2	30
Ipswich Event Centre		1	7
Bremer Function Centre	Named for the city’s river	1	6
Limestone Space		1	3
Piper Joe	Local identity and noted Scottish piper	1	2
Jeff McLean Room	Local business owner and former Wallaby	1	1

7. Event balcony space located on level one of the administration building

*Suggested name*	*Why / Rationale*	*Contributions*	*Thumbs up*
John Birmingham Balcony	Local author	1	112
The Balcony/Bremer Balcony	Named for the city’s river	6	23
Kunnar Balcony	Means “one” in traditional language	1	12
Limestone Balcony		1	6
Bremer Events Space/Hub		2	3
Stephen Potts Balcony	Critical witness in Council’s CCC investigation	1	3
Matthew Hickey Balcony	Member, director and producer of the Ten Tenors	1	2
Margaret Cook balcony	Local historian	1	1
Government View	The open space reflects Council’s openness	1	1
Clouds Balcony		1	0
Jim Hawkins Balcony	WWII digger and local identity	1	0
Blodwyn Whitehead Balcony	founder of Cambrian Junior and Youth choirs and musical identity of Ipswich	1	0
Jeff McLean Balcony	Local business owner and former Wallaby	1	0
Capern Balcony	Notable local musical family	1	0

8. Laneway 1 – currently known as ICON Alley

*Suggested name*	*Why / Rationale*	*Contributions*	*Thumbs up*
Ross Lawrie Laneway	Local known for giving back to the community	1	571
Piper Joe Lane	Local identity and noted Scottish piper	1	502
Ash Barty Lane	Local tennis champion	1	168
Greenham’s Lane	First owners of the commercial buildings on the corner of Nicholas and Brisbane Streets	14	39
Storey Lane/Alley	Named for local long-time union organiser and identity	1	31
Supply Lane	Original name for the alleyway when used by merchants	6	9
Sister Shannon Lane	Local, long-time children’s nurse at Ipswich Hospital	1	6
Artist Lane	Nod to the new mural on the wall	1	5
Jeff Wegener Lane	Locally-born musician who performed with the Saints and other bands since the 1970s	1	3
Reeds Row		1	3
Bonner Lane	Neville Bonner family	1	2
Jeff McLean Lane	Local business owner and former Wallaby	1	0

9. Laneway 2 – currently known as Bottle Alley

*Suggested name*	*Why / Rationale*	*Contributions*	*Thumbs up*
Bottle Alley	Has been referred to as Bottle Alley for over 200 years. Originally the delivery route to the pub located in Nicholas Street	43	819
Indigenous or heritage names		1	18
Bottle Alley EATS	Combined old name with new EATS precinct	1	5
Frederick Aylott MM Lane		1	3
Piper Joe Lane		1	2
Ardent Avenue		1	1
EATS Laneway/Lane		2	0
Jeff McLean Lane		1	0

Legal/Policy Basis

Council currently has a procedure in relation to the naming of all roads, private roads, parks, bridges and places (Attachment 2).

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

RISK MANAGEMENT IMPLICATIONS

There is reputational risk associated with the naming of these places and spaces following community engagement in that there have been many diverse ideas presented by the community and Council will ultimately make the decision.

Financial/RESOURCE IMPLICATIONS

There are minor financial implications associated with the naming of the places and spaces that will be covered under the existing project contingency budget.

COMMUNITY and OTHER CONSULTATION

This community engagement program was designed to encourage the broader community to come on the redevelopment ‘journey’ with Council and create a sense of pride and ownership.

As noted, 2,938 people visited the Shape Your Ipswich page, with 304 contributions (and two email submissions). There were 6,405 “thumbs-ups” given to contributions (ie people supporting ideas already put forward). Of these interactions, 91 people are now following the page to keep up-to-date with the project. This is a very positive result, one of the strongest received on this site since its launch in 2019, and shows a desire by the community to have a say in Council’s decision-making process.

A full report on the community engagement, including demographics, is attached.

Conclusion

The Engagement Section thanks the community for its incredible support of this community engagement initiative and looks forward to closing the loop with participants following Council’s decision.

Attachments and Confidential Background Papers

1.	Community Engagement Report Places and Spaces Sept 2020 ⇩
2.	Naming Procedure ⇩

Allison Grant

Engagement Manager

I concur with the recommendations contained in this report.

Sean Madigan

Acting General Manager - Infrastructure and Environment

“Together, we proudly enhance the quality of life for our community”

Council

Meeting Agenda

25 February

2021

Doc ID No: A6777818

ITEM: 15.9

SUBJECT: Monthly Financial Performance Report - January 2021

AUTHOR: Chief Financial Officer

DATE: 9 February 2021

Executive Summary

This is a report concerning Council’s financial performance for the period ending 31 January 2021, submitted in accordance with section 204 of the Local Government Regulation 2012.

Recommendation/s

That the report on Council’s financial performance for the period ending 31 January 2021, submitted in accordance with section 204 of the Local Government Regulation 2012 be considered and noted by Council.

RELATED PARTIES

There are no conflicts of interest or related party matters associated with this report.

Advance Ipswich Theme

Strengthening our local economy and building prosperity

Purpose of Report/Background

The attached report outlines the financial results for Ipswich City Council as at 31 January 2021. The total Net Result (including capital revenue for Ipswich City Council as at 31 January 2021 is $52.8 million compared to the year to date (YTD) budget of $54.3 million.

Council’s operating surplus (excluding capital revenue) is approximately $3.3 million compared to the YTD Budget deficit of $7.3 million. This continues to be driven by additional fees and charges revenue as well as under expenditure in the first half of the financial year.

Overall, capital expenditure including the Nicholas Street Redevelopment as at 31 January 2021 is $31.2 million below the YTD original phased budget that was prepared in June 2020. Asset donations as at 31 January 2021 are $6.2 million under the YTD budget.

A detailed review is being completed by the Finance Branch which will forecast the net and operating positions for 2020-2021 and will inform an upcoming budget amendment being prepared.

Revenue

As mentioned in previous months, rates and utilities charges are under budget relating to the valuation and rate categorisation changes. This result may be offset, to some extent, by better than forecast residential growth, but this will need to be monitored throughout the second half of the financial year.

Fees and charges revenue was approximately on budget for the month of January 2021, with fees and charges remaining $4.6 million favourable to budget YTD. Approximately $3.8 million of the YTD variance relates to Town Planning and Development Fees. In conjunction with Planning and Regulatory Services Department (PRS), Finance Branch will amend the forecast revenue as part of the budget review and subsequent budget amendment.

Government grant revenue is approximately $2.9 million under the YTD budget primarily relating to the Infrastructure and Environment Department (IED) where grants budgeted for in January have not yet been received.

Other revenue continues to track above budget relating to the Queensland Urban Utilities (QUU) tax revenue payments which is subject to QUU’s revenue and tax position throughout the year. Also over budget in IED is the revenue that relates to the Road Maintenance Performance Contract (RMPC) received earlier than expected and unbudgeted revenue received from Energex for tree replacements.

Donated asset revenue is approximately $6.2 million under budget YTD relating to lower than expected donated revenue in IED for the months of December and January.

Expenses

Employee expenses including labour contracts are over budget $271k or 0.4% YTD as at January 2021. A significant amount of the YTD variance relates to contractual termination payments paid during the period which were not budgeted for.

Analysis on leave entitlements in January has confirmed a slightly more positive impact on employee expenses due to a higher amount of leave taken throughout the holiday period as forecast. Finance will continue to monitor leave entitlements expenditure through weekly labour snapshot reports.

Materials and services (excluding labour contracts) are under budget $6.2 million YTD.
$4.2 million relates to IED as a result of delays in projects, lower than expected maintenance costs, delay in the payment of the SES Service Agreement and minor variances across the Department. $1.7 million relates to under-expenditure in Community, Cultural & Economic Development Department (CCED) primarily in the Libraries and Customer Service Branch and Marketing and Promotion Branch. This is partially offset by PRS over budget ($229k) primarily relating to major legal appeals.

As mentioned last month, as part of the detailed budget amendment, Finance Branch will liaise with managers in relation to under-expenditure to date and forecast expenditure that will be incurred this financial year.

Other expenses are over budget YTD January resulting from the loss on disposal of assets of $4.4 million following the rehabilitation and replacement of assets. This is partially offset by under budget in CCED relating to a change in accounting treatment for the recognition of leases now being recorded under depreciation and Resource Recovery relating to waste levy charges.

Depreciation is under budget by $133k in the month and approximately $2.7 million YTD above budget. The favourable result during the month resulted from a reversal of depreciation applied in July 2020 as a result of an adjustment in fair value. As mentioned in previous months, changes in accounting treatment and sale of some assets have resulted in variances in the depreciation result this financial year. Additional depreciation will be incurred next year when the new Council Administration Building and civic space become operational.

Capital Expenditure

The total YTD capital expenditure (including the Nicholas Street redevelopment) when compared to the original phased budget is $98.1 million compared to a budget of $129.3 million. With the significant changes in the timing of the delivery of the capital program, the budget amendment will re-phase the forecast expenditure.

The variances in the Nicholas Street capital expenditure relates to the changes in the delivery of the retail building upgrades. The Nicholas Street project team are currently reviewing the final costs of the project and the timing as a result of the changes in relation to the retail buildings and strategy.

The IED expenditure in the month was $3.8 million and in line with the Department’s recent $3.6 million forecast. Total YTD expenditure is $23.5m.

Following a detailed review of forecast project costs for the financial year, the revised forecast IED capital expenditure in total for the 2020-21 year is estimated at $72.1 million against a current adopted budget of $86.6 million.

The reduced forecast expenditure includes savings and under-expenditure on projects and programs being delivered (e.g. sealed road program) and projects deferred to the 2021-2022 year. This will all be included in the budget amendment being prepared.

Cash Balances

Council’s cash held in the bank and investments is slightly above forecasts due to the delays in the capital program.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

RISK MANAGEMENT IMPLICATIONS

As mentioned above, Finance is completing a detailed review of revenue and expenditure and an estimated forecast is being prepared for the financial year which can be incorporated into a budget amendment. This is ongoing. The original budget was prepared based on best estimates in relation to possible COVID-19 impacts and while this risk still exists for the remainder of the year, year to date variances can be updated.

Further analysis and discussion will need to occur in relation to FTE, vacancies and forecast employee expenses for the year.

Detailed analysis of the current material and services is underway to again confirm what expenditure will be incurred and what can be adjusted in a budget amendment and offset against new commitments.

The reduced forecast capital expenditure in the year will also be assessed and projects deferred will need to be included in the 2021-22 budget and the 3 year capital program updated accordingly. Significant forecast expenditure is still to be incurred and projects delivered in the remainder of the financial year.

Financial/RESOURCE IMPLICATIONS

There are no specific implications as a result of this report.

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation. Analysis and explanations of the variances are undertaken in conjunction with the various departments.

Conclusion

The monthly performance report for January 2021 is included at Attachment 1.

Attachments and Confidential Background Papers

1.	Monthly Performance Report - January 2021 ⇩

Jeffrey Keech

Chief Financial Officer

I concur with the recommendations contained in this report.

Sonia Cooper

General Manager Corporate Services

“Together, we proudly enhance the quality of life for our community”

[1] NSW Ombudsman – Managing unreasonable conduct by a complainant workbook (2020), 5.

[2] NSW Ombudsman – Managing unreasonable conduct by a complainant workbook (2020), 6.

Not yet commenced	This deliverable has not yet begun, but is scheduled to begin later in the year and be completed within the FY.
At Risk	This deliverable has started, but is at risk of not being completed by the EOFY or not achieving its targeted outcome.
On Track	This deliverable has started and is progressing as planned.
Not Proceeding	This deliverable is not progressing as scheduled and funding has been reallocated.
Complete	This deliverable has been completed and has achieved the targeted outcome.

Status	Number	%
Not yet Commenced	0	0%
At Risk	6	8%
On Target	53	72%
Not Proceeding	3	4%
Complete	12	16%
Total	74	100

Construction Budget including Contingency (10%)	$3,146,670.00
Contract Award (BMD Constructions Pty Ltd)	$2,241,540.75
Under Budget	$905,129.25

1.	Proposed Work ⇩
2.	Location of Works ⇩

	CONFIDENTIAL
3.	Recommendation to Award
4.	Strategy and Tender Evaluation Plan

Overall Construction Budget including Contingency (10%) (includes budget for Package 2 of this project)	$20,319,764.00
Contract Award (BMD Constructions Pty Ltd)	$3,809,481.58
Under Budget / Estimate	$16,510,282.42

1.	Temporary Closure Park, Estate or Reserve Procedure ⇩
2.	Local Law 7 Local Government Controlled areas and roads ⇩

	CONFIDENTIAL
1.	Local Roads and Community Infrastructure Program -Project Proposal

1.	Q2 Operational Plan ⇩
2.	Q2 2020-2021 At Risk Not Proceeding Deliverables ⇩

1.	Fact Sheet ⇩
2.	Location of Project ⇩

	CONFIDENTIAL
3.	Recommendation to Award
4.	Strategy and Tender Evaluation Plan