IPSWICH
CITY
COUNCIL
AGENDA
of the
Held in the Council Chambers
2nd floor – Council Administration Building
45 Roderick Street
IPSWICH QLD 4305
On Thursday, 27 August 2020
At 9.00
am
IPSWICH
CITY
COUNCIL
AGENDA
of the
Held in the Council Chambers
2nd floor – Council Administration Building
45 Roderick Street
IPSWICH QLD 4305
On Thursday, 27 August 2020
At 9.00
am
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Council Meeting Agenda |
27 August 2020 |
2. WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY:
3. OPENING PRAYER:
4. APOLOGIES AND LEAVE OF ABSENCE:
5. CONDOLENCES:
6. TRIBUTES:
Tribute to Ipswich Library Client Services Team Leader (Marianne Ryan) celebrating 50 years’ council service
8. PRESENTATIONS AND DEPUTATIONS:
Deputation by Ipswich Legacy (Ipswich Legacy Representatives President Wayne McDonnell, Vice President Donna Reggett OAM and Executive Director Leah Engler) in the lead up to Legacy Badge Week 31 August – 5 September 2020
9. PUBLIC PARTICIPATION:
10. DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA:
11. CONFIRMATION OF MINUTES:
11.1. Ipswich City Council - Minutes of Meeting of 28 July 2020........................... 5
13. BUSINESS OUTSTANDING – INCLUDING CONDUCT MATTERS AND MATTERS LYING ON THE TABLE TO BE DEALT WITH:
Late Item – Suspected Inappropriate Conduct Matter (to be provided prior to the meeting)
14. RECEPTION AND CONSIDERATION OF COMMITTEE REPORTS:
14.1. Growth Infrastructure and Waste Committee's Report.............................. 37
14.2. Governance and Transparency Committee's Report................................... 41
14.3. Community, Culture, Arts and Sport Committee's Report.......................... 47
14.4. Economic and Industry Development Committee's Report......................... 53
14.5. Environment and Sustainability Committee's Report.................................. 57
14.6. Ipswich Central Redevelopment Committee's Report................................. 59
15.1 Councillor Committee Membership and Conference Delegates................ 65
15.2 Quarter 4 - Operational Plan 2019-2020 Quarterly Performance Report.. 69
15.3 Monthly Finance Performance Report - July 2020...................................... 73
16.1 Notice of Motion - Food Truck Friendly Council.......................................... 63
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Council Meeting Agenda |
27 August 2020 |
Unconfirmed Minutes of Council Ordinary Meeting
28 July 2020
Held in the Council Chambers, Administration Building
45 Roderick Street, Ipswich
The meeting commenced at 9.00 am
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ATTENDANCE AT COMMENCEMENT |
Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Sheila Ireland, Nicole Jonic, Paul Tully, Andrew Fechner, Kate Kunzelmann and Russell Milligan |
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It was moved by Mayor Teresa Harding that the meeting be adjourned at 9.00 am for five minutes. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Fechner Kunzelmann Milligan
Deputy Mayor Marnie Doyle was not present for the vote.
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The meeting resumed at 9.05 am.
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ATTENDANCE AT RESUMPTION OF MEETING |
Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Sheila Ireland, Nicole Jonic, Paul Tully, Deputy Mayor Marnie Doyle, Andrew Fechner, Kate Kunzelmann and Russell Milligan
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WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY |
Councillor Kate Kunzelmann |
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OPENING PRAYER |
Councillor Paul Tully |
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APOLOGIES AND LEAVE OF ABSENCE |
Nil |
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Condolences |
Moved by Councillor Kate Kunzelmann: That Council convey its condolences on behalf of the citizens of Ipswich to the family of the late Michael Whiting. |
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Attachments 1. Condolence Motion - Michael Whiting |
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TRIBUTES |
Nil |
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PRESENTATION OF PETITIONS |
Nil |
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PRESENTATIONS AND DEPUTATIONS |
Nil |
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PUBLIC PARTICIPATION |
Professor Jacquie Rand – Item 19 of the General Purposes Committee Report – Community Cat Program Proposal |
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DECLARATION OF INTEREST COUNCILLOR ANDREW FECHNER |
In accordance with section 175C(2) of the Local Government Act 2009, Councillor Andrew Fechner informed the meeting that he has a Material Personal Interest in Item 14.2 titled Reception and Consideration of Ipswich Central Redevelopment Committee’s Report.
Councillor Andrew Fechner advised that he would leave the meeting room while this item was being discussed and voted on.
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DECLARATION OF INTEREST COUNCILLOR JACOB MADSEN |
In accordance with section 175E of the Local Government Act 2009, Councillor Jacob Madsen informed the meeting that he has, or could reasonably be taken to have, a conflict of interest in Item 14.2 titled Reception and Consideration of Ipswich Central Redevelopment Committee’s Report.
The nature of the interest is that he is a member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment program that Council is undergoing.
Councillor Jacob Madsen came to the conclusion that because of the nature of the conflict, he will exclude himself from the meeting while this matter is debated and the vote taken.
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Confirmation of Minutes
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11.1 Confirmation of Minutes of Ordinary Meeting OF 30 JUNE 2020 |
Moved by Councillor Sheila Ireland: Seconded by Councillor Kate Kunzelmann: That the Minutes of the Ordinary Meeting held on 30 June 2020 be confirmed. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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11.2 Confirmation of Minutes of Special Meeting of 30 june 2020 |
Moved by Councillor Andrew Fechner: Seconded by Councillor Kate Kunzelmann: That the Minutes of the Special Meeting held on 30 June 2020 be confirmed. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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12.1 Mayoral Minute – waste and mining – clean state for ipswich |
Moved by Mayor Teresa Harding: The Council: 1. Establish a Waste and Mining Working Group to be chaired by the Mayor, with a standing invitation open to all Councillors to participate as members.
2. Establish a Waste and Mining Industry Representative Group to be chaired by the Mayor, with a standing invitation open to all Councillors to participate as members.
3. Delegate to the Chief Executive Officer the development and implementation of the Terms of Reference for the Working and Industry Representative groups. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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Attachments 1. Mayoral Minute - Waste and Mining - Clean Slate for Ipswich |
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12.2 MAYORAL MINUTE – greater transparency in procurement – publishing detail of all awarded contracts over $10,000 as open data |
Moved by Mayor Teresa Harding: That Council:
· Amend its Procurement Policy to achieve greater transparency in procurement and contribute to rebuilding of trust with the Ipswich Community by including the following statement within its Purpose and Principles section: o To achieve greater transparency in procurement and contribute to rebuilding of trust with the Ipswich community, Council will publish basic contract details for all awarded contracts and procurements over $10,000 (excluding GST). Basic contract details will include: § a description of the purpose and goods or services procured § contract or arrangement number § date of award § commencement and end dates § value of the contract, standing offering arrangement or purchase § name and address including postcode of the awarded supplier. o In addition to its legislative obligation under section 237 of the Local Government Regulation 2012 to publish the awarded supplier, value and purpose of contractual arrangements worth $200,000 (excluding GST) or more on Council’s website, Council will also publish the details on: § suppliers who tendered a response. o This information will be published on Council’s website and/or as open data including on Council’s Transparency and Integrity Hub. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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Attachments 1. Mayoral Minute - Greater Transparency in Procurement |
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BUSINESS OUTSTANDING – MATTERS LYING ON THE TABLE TO BE DEALT WITH |
Nil |
Reception and Consideration of Committee Reports
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14.1 General Purposes Committee
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Moved by Councillor Andrew Fechner: Seconded by Councillor Kate Kunzelmann: That Council adopt the recommendations of the General Purposes Committee Report No. 2020(03) of 21 July 2020 (as detailed below) with the exception of Items 2, 4, 5, 8, 10, 16, 19 and 24.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
This block motion adopts Items 1, 3, 6-7, 9, 11-15, 17-18, 20-23 and 25-28 of the General Purposes Committee No. 2020(03) of 21 July 2020 as resolutions of the Council: |
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GENERAL PURPOSES COMMITTEE – ITEM 1
CAMERON PARK – SWIFTS LEAGUES CLUB LTD
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Mayor Teresa Harding moved that the matter lay on the table. |
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GENERAL PURPOSES COMMITTEE – ITEM 3
IGO ROAD SAFETY ACTION PLAN |
That Council resolve: A. That the iGO Road Safety Action Plan and Summary Report – as detailed in Attachments 1 and 2 of the report by the Team Lead (Transport and Traffic) dated 25 May 2020, be adopted. B. That the Chief Executive Officer and Executive Leadership Team communicate and promote the outcomes and key messages of the iGO Road Safety Action Plan with the Ipswich community and other stakeholders. C. That the iGO Road Safety Action Plan and Summary Report be sent to the Department of Transport and Main Roads, Queensland Police Service, Queensland Fire and Emergency Services, Queensland Health and Department of Education for acknowledgment and support. D. That Council officers, as delegated by the Chief Executive Officer, be authorised to commence implementing the iGO Road Safety Action Plan.
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GENERAL PURPOSES COMMITTEE – ITEM 6
LANDHOLDER PARTNERSHIPS PROGRAM – REVIEW RECOMMENDATION |
A. That Council endorse the Landholder Conservation Partnerships Program review report as detailed Attachment 1.
B. That Council resolve to work in partnership with landholders that have a Voluntary Conservation Agreement to transition under the new model of Landholder Conservation Partnerships at an additional cost of $100,000 over the existing arrangement in 2021-2022.
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GENERAL PURPOSES COMMITTEE – ITEM 7
REVIEW OF LOCAL DISASTER MANAGEMENT PLAN 2020 |
A. That the Local Disaster Management Plan for the City of Ipswich, as detailed in Attachment 2 be approved. B. That the Chief Executive Officer, in consultation with the Mayor, be authorised to make amendments deemed necessary on the basis of further comment received from members of the Local Disaster Management Group, who form part of the governance arrangements for the adoption of this plan.
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GENERAL PURPOSES COMMITTEE – ITEM 9
PROPOSED TRUSTEE LEASE OVER TRUST LAND FOR RECREATION PURPOSES – QUEENSLAND RUGBY FOOTBALL LEAGUE LIMITED – 43 THE TERRACE NORTH IPSWICH |
A. That Council, as Trustee, resolve pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation) that the exception under sections 236(1)(b)( ii)) of the Regulation applies to the disposal of the leasehold interest located at part of 43 The Terrace, North Ipswich described as Lot 246 on Crown Plan SL8089 (“the land”), by way of a leasehold arrangement between Council and Queensland Rugby Football League Limited for a consideration. B. That Council enter into a Trustee lease with Queensland Rugby Football League Limited (“the tenant”) for a period of 20 years. C. That the Chief Executive Officer be delegated the power under s257 of the Local Government Act 2009 to be authorised to negotiate and finalise the terms of the Trustee Lease to Queensland Rugby Football League, to be executed by Council and to do any other acts necessary to implement Council’s decision. D. That the previous decision of Council adopted at the City Works, Parks, Sport and Environment Committee No. 2017 (09) of 11 September 2017 and as per Item No. 21 adopted by the Council Ordinary meeting of 19 September 2017, be repealed. E. That Council terminate the agreement executed on 30 March 2008 with the entity formerly known as Ipswich Rugby League Incorporated (IRL) and now trading as Rugby League Ipswich.
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GENERAL PURPOSES COMMITTEE – ITEM 11
AMENDMENT TO DELEGATION TO CEO |
That Council resolve to delegate the power to the Chief Executive Officer, under s257(1) (b) of the Local Government Act 2009 in accordance with the amendments to the Delegation Instrument LGD-2020-03, as detailed in Attachment 2, of the report dated 8 July 2020 by the Project Officer, Governance Section.
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GENERAL PURPOSES COMMITTEE – ITEM 12
CONTRACT FOR URBAN HEAT ISLAND STUDY WITH GRIFFITH UNIVERSITY |
A. That Council resolve it is satisfied under section 235(a) of the Local Government Regulation 2012 (Regulation) that the exemption under s235(a) of the Regulation applies and that Griffith University is the only supplier reasonably available to conduct a research study into the effects of Urban Heat Islands for the following reason: (i) the local government resolves that, because of the specialised nature of the services that are sought it would be impractical for the local government to invite quotes or tenders. B. That Council enter into a contract with Griffith University for the provision to conduct a research study into the effects of Urban Heat Islands for a period of not more than 3 years. C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.
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GENERAL PURPOSES COMMITTEE – ITEM 13
COVID-19 STIMULUS GRANTS – PROJECT STATUS
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That the Stimulus Project Status as detailed in Attachment 1 be received and noted.
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GENERAL PURPOSES COMMITTEE – ITEM 14
DEMOGRAPHIC INFORMATION SYSTEM AND ‘LIVING IN IPSWICH’ LIVEABILITY SURVEY |
A. That Council resolve to prepare a Tender Consideration Plan for a Liveability Survey Pilot Project in accordance with section 230(1)(a) of the Local Government Regulation 2012. B. That Council resolve to adopt the Tender Consideration Plan for a Liveability Survey Pilot Project as outlined in the report by the Principal Officer (Procurement and Contract Operations) dated 17 May 2020 in accordance with section 230(1)(b) of the Local Government Regulation 2012. C. That Council resolve to enter into a contract with I.D. Consulting Pty Ltd for a Liveability Survey Pilot Project on the terms described in the report by the Principal Officer (Procurement and Contract Operations) dated 17 May 2020. D. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract with I.D. Consulting Pty Ltd to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.
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GENERAL PURPOSES COMMITTEE – ITEM 15
IPSWICH WASTE SERVICES JANUARY – MARCH 2020 QUARTERLY REPORT
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That the Ipswich Waste Services January-March 2020 quarterly report be received and noted.
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GENERAL PURPOSES COMMITTEE – ITEM 17
URBAN DEVELOPMENT INSTITUTE OF AUSTRALIA – PROPOSED MEMORANDUM OF UNDERSTANDING WITH IPSWICH CITY COUNCIL |
A. That Council endorse entering into the Memorandum of Understanding and the creation of the Ipswich City Council / Ipswich UDIA Branch Joint Working Group. B. That Council nominate four Councillors to be members of the Ipswich City Council/Ipswich UDIA Branch Joint Working Group and that those Councillors be as follows: Mayor
Teresa Harding
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GENERAL PURPOSES COMMITTEE – ITEM 18
EXTENSION TO CONTRACT WITH RSPCA FOR POUND SERVICES |
That pursuant to section 257(1) of the Local Government Act 2009, Council delegate to the Chief Executive Officer the power (includes authority) to negotiate and finalise the terms for the exercise of a final option (1 year option) to extend the Animal Management Services Contract No. 15-16-226 with Royal Society for Prevention of Cruelty to Animals (RSPCA) Queensland in the order of $1.8 million plus CPI.
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GENERAL PURPOSES COMMITTEE – ITEM 20
COURT ACTION STATUS REPORT
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That the report be received and the contents noted.
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GENERAL PURPOSES COMMITTEE – ITEM 21
EXERCISE OF DELEGATION REPORT
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That the report be received and the contents noted.
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GENERAL PURPOSES COMMITTEE – ITEM 22
BUSINESS TRANSFORMATIONAL PROJECT #9 POLICIES – INFRASTRUCTURE AND ENVIRONMENT DEPARTMENT
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A. That the policy titled ‘Street Lighting’ as adopted by Council on 30 June 2015, be repealed. B. That the policy titled ‘Disposal of Non-Reusable Spoil’ as adopted by Council on 17 September 2014, be repealed.
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GENERAL PURPOSES COMMITTEE – ITEM 23
CONFLICTS OF INTEREST POLICY
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That the policy titled ‘Conflicts of Interest for Employees’ as detailed in Attachment 1, be adopted. |
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GENERAL PURPOSES COMMITTEE – ITEM 25
GARAGE SALE TRAIL 2020
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That Council endorse the partnership between Council and the Garage Trail initiative and promote the initiative to the community, for a three year period at a cost of $7,819 per annum plus GST. |
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GENERAL PURPOSES COMMITTEE – ITEM 26
SUBMISSION ON PROPOSED AMENDMENTS TO THE DEVELOPOMENT ASSESSMENT RULES, MINISTER’S GUIDELINES AND RULES AND PLANNING REGULATION 2017 – ECONOMIC RECOVERY INITIATIVES
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That Council make a submission to the Minister for Infrastructure and Planning on the proposed changes to the Development Assessment Rules (DA Rules), Minister’s Guidelines and Rules (MGR) and the Planning Regulation 2017 as outlined in the updated Attachment 1. |
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GENERAL PURPOSES COMMITTEE – ITEM 27
ADOPTION OF POLICY COUNCILLOR BRIEFINGS AND WORKSHOPS
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That the policy titled ‘Councillor Briefings and Workshops’ as detailed in Attachment 1 be adopted.
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GENERAL PURPOSES COMMITTEE – ITEM 28
SCENIC VALLEYS REGIONAL ROADS AND TRANSPORT GROUP – IPSWICH REPRESENTATIVE |
That Council nominate Councillor Russell Milligan as the elected representative to become a member of the Scenic Valleys Regional Roads and Transport Group.
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Items 2, 4, 5, 8, 10, 16, 19 and 24 of the General Purposes Committee No. 2020(03) of 21 July 2020 (below) were considered separately:
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GENERAL PURPOSES COMMITTEE
ITEM 2 - IPSWICH CENTRAL TO SPRINGFIELD CENTRAL (I2S) PUBLIC TRANSPORT CORRIDOR |
Moved by Councillor Sheila Ireland: A. That the findings and recommendations of the I2S Corridor Strategic Assessment be received and noted. B. That Council note that following Council consideration of the Strategic Assessment, it will be submitted to the Queensland Department of Transport and Main Roads for assessment. C. That Council note that following Council consideration of the Strategic Assessment, Council will make an Infrastructure Australia Stage One submission under the Infrastructure Australia Assessment Framework. D. That Council note the I2S Corridor will be the subject of a targeted advocacy campaign by Council to attract State and Federal support to progress the project to the Options Assessment stage of the Business Case Development Framework. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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GENERAL PURPOSES COMMITTEE
ITEM 4 - ADOPTION OF THE IPSWICH NATURE CENTRE MASTERPLAN |
Moved by Councillor Andrew Fechner: A. That Council adopt the Queens Park Nature Centre and Discovery Hub Masterplan as per Attachment 2 as the guiding document to inform the prioritisation of investment into the revitalisation of the Ipswich Nature Centre over the life of the Plan. B. That Council resolve to give consideration for the implementation of the Queens Park Nature Centre and Discovery Hub Masterplan, and undertake detailed design and costings to inform future capital works budget development. C. That Council resolve to identify external grants and funding opportunities to facilitate the implementation of the Queens Park Nature Centre and Discovery Hub Masterplan. D. That Council note that the name of the nature centre referred to in the Masterplan as the Queens Park Nature Centre and Discovery Hub is the Ipswich Nature Centre.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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GENERAL PURPOSES COMMITTEE
ITEM 5 - WHITE ROCK-SPRING MOUNTAIN CONSERVATION ESTATE MASTER PLAN 2020-2040 |
Moved by Councillor Sheila Ireland: That Council adopt the White Rock-Spring Mountain Conservation Estate Master Plan 2020-2040 as a guiding document to inform capital and operational management and investment priorities within the estate over the next 20 years, to be reviewed at least every 5 years. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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GENERAL PURPOSES COMMITTEE
ITEM 8 - PROPOSED NEW SUB LEASE OVER FREEHOLD LAND FOR COMMUNITY PURPOSES TO Y-CARE – SOUTH EAST QUEENSLAND INC. TRADING AS YMCA SOCIAL IMPACT – 7003 PARKLAND DRIVE SPRINGFIELD CENTRAL |
Moved by Councillor Paul Tully: A. That Council as Sub Lessee resolve pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation) that the exception referred to in section 236(1)(b)(ii) of the Regulation applies to the disposal of the leasehold interest located at part of 7003 Parkland Drive, Springfield Central and described as Lease Area C over Lot 1200 on SP303994 (“the land”), by way of a leasehold arrangement between Council and Y-Care (South East Queensland) Inc. trading as YMCA Social Impact. B. That Council enter into a Sub Lease and Management Agreement with Y-Care (South East Queensland) Inc. trading as YMCA Social Impact (“the tenant”) for a three (3) year term plus an option period of three (3) years for a consideration sum of $1.00 per annum, if demanded (excluding GST). C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the Sub Lease to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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GENERAL PURPOSES COMMITTEE
ITEM 10 - COMMUNITY DONATION REPORT |
Moved by Councillor Andrew Fechner: That the report be received and the contents noted.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried. |
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GENERAL PURPOSES COMMITTEE
ITEM 16 - COMMUNITY DONATION REQUESTS RECEIVED IN JUNE 2020 |
Moved by Councillor Marnie Doyle: A. That Council approve a community donation of $6,064.00 to the City of Ipswich Pipe Band Inc towards the completion of building work at the pipe band premises. B. That Council approve a community donation of $2,250.00 to the Rotary Club of Booval towards the cost of provisions for the Footprints in the Park project. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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It was moved by Mayor Teresa Harding that the meeting be adjourned for 10 minutes.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
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The meeting reconvened at 10.05 am.
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GENERAL PURPOSES COMMITTEE
ITEM 19 - COMMUNITY CAT PROGRAM PROPOSAL |
Moved by Deputy Mayor Marnie Doyle: Seconded by Councillor Russell Milligan:
A. That Council decline the request from the Australian Pet Welfare Foundation (APWF) to participate in a trial cat reduction program as part of the 2020-2021 operational plan.
B. That Council officers prepare a report on a possible cat reduction pilot program with no financial support or in-kind contribution from Ipswich City Council. C. That Council request the officers to reconsider the proposal as part of Council’s budget discussion for 2021-2022. |
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Councillor Sheila Ireland moved that the matter be laid on the table.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Ireland Harding Madsen Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and lost.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The original motion was put and carried.
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GENERAL PURPOSES COMMITTEE
ITEM 24 – RECOMMENDATION A - MOTIONS FOR 2020 LOCAL GOVERNMENT ASSOCIATION OF QUEENSLAND CONFERENCE |
Moved by Councillor Paul Tully: A. That Council approve the Motion as detailed in Attachment 1 of the report by the Manager Executive Services dated 13 July 2020 to be submitted to the 2020 LGAQ Conference with an amendment to Attachment 1 by the removal of the following words from the second last paragraph of the background:
‘The permitted timeframes also limit the number of applications which can be decided at a Council meeting due to the deemed approval and refusal provisions of the Planning Act’.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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GENERAL PURPOSES COMMITTEE
ITEM 24 – RECOMMENDATION B - MOTIONS FOR 2020 LOCAL GOVERNMENT ASSOCIATION OF QUEENSLAND CONFERENCE |
Moved by Councillor Paul Tully: B. That the following motion titled – Changes for filling Councillor and Mayor Vacancies, be included in the submission to the 2020 LGAQ Conference:
That the LGAQ call on the Queensland Government to amend the relevant legislation to require a by-election to be held where a vacancy in the position of Mayor or Councillor occurs within the first 3 years of the quadrennial term of office. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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At 10.26 am Councillors Andrew Fechner and Jacob Madsen left the meeting room.
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04.2 Ipswich Central Redevelopment Committee |
Moved by Deputy Mayor Marnie Doyle: Seconded by Councillor Kate Kunzelmann: That Council adopt the recommendations of the Ipswich Central Redevelopment Committee No. 2020(02) of 21 July 2020 (as detailed below) with the exception of Items 1 and 5.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Ireland Jonic Tully Doyle Kunzelmann Milligan All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken. The motion was put and carried. This block motion adopts Items 2-4 and 6 of the Ipswich Central Redevelopment Committee No. 2020(02) of 21 July 2020 as resolutions of the Council:
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IPSWICH CENTRAL REDEVELOPMENT COMMITTEE – ITEM 2
IPSWICH CENTRAL RETAIL LEASING REPORT – JUNE 2020
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A. That the report be received and the contents noted.
B. That a report be provided to the Chairperson of the Ipswich Central Redevelopment Committee regarding the status of the leasing negotiations |
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IPSWICH CENTRAL REDEVELOPMENT COMMITTEE – ITEM 3
RETAIL SUB-PROJECT STEERING COMMITTEE – TERMS OF REFERENCE
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A. That Council establish the Retail Sub-project Steering Committee.
B. That
James Hepburn be appointed as Chairperson of the Retail Sub-project Steering
Committee. C. That the Terms of Reference for the Retail Sub-project Steering Committee as detailed in Attachment 3 be adopted. |
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IPSWICH CENTRAL REDEVELOPMENT COMMITTEE – ITEM 4
IPSWICH CENTRAL – STRATEGIC CONSIDERATIONS PRECINCT MANAGEMENT AND OPERATIONS
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That the report be received and the contents noted.
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IPSWICH CENTRAL REDEVELOPMENT COMMITTEE – ITEM 6
NICHOLAS STREET REDEVELOPMENT COMMUNICATIONS AND ENGAGEMENT PLAN |
That Council support the proposed Communications and Engagement plan, to be implemented between now and December 2020 at a cost of $127,250.
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Items 1 and 5 of the Ipswich Central Redevelopment Committee No. 2020(02) of 21 July 2020 (below) were considered separately:
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IPSWICH CENTRAL REDEVELOPMENT COMMITTEE
ITEM 1 - IPSWICH CENTRAL EXECUTIVE REPORT NO 17 TO 3 JULY 2020 |
Moved by Deputy Mayor Marnie Doyle: That the report on the Ipswich Central Executive Report No 17 to 3 July 2020 be received and the contents noted.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Ireland Jonic Tully Doyle Kunzelmann Milligan All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken. The motion was put and carried.
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IPSWICH CENTRAL REDEVELOPMENT COMMITTEE
ITEM 5 - IPSWICH CENTRAL – VISIONING AND PLACEMAKING |
Moved by Deputy Mayor Marnie
Doyle: A. That the Ipswich Central - Visioning and Placemaking report be received and the contents noted. B. That a report summarising the resourcing, governance and budget required to implement the recommendations of the Ipswich Central - Visioning and Placemaking report, with alignment to the previously received Nicholas Street Place Activation Plan, be presented to a future meeting of the Ipswich Central Redevelopment Committee. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Ireland Jonic Tully Doyle Kunzelmann Milligan All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken. The motion was put and carried.
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It was moved by Mayor Teresa Harding that the meeting be adjourned at 10.45 am for 10 minutes. AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Ireland Jonic Tully Doyle Kunzelmann Milligan
All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.
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The meeting reconvened at 10.55 am.
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Councillors Jacob Madsen and Andrew Fechner returned to the meeting room at 10.55 am.
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Officers’ Reports
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15.1 2020 Committee and Council Meetings |
Moved by Councillor Kate Kunzelmann: Seconded by Councillor Andrew Fechner: A. That, in accordance with Section 264 of the Local Government Regulation 2012, the following structure of standing committees be adopted: · Growth, Infrastructure and Waste · Governance and Transparency · Community, Culture, Arts and Sport · Economic and Industry Development · Environment and Sustainability · Ipswich Central Redevelopment Committee B. That in accordance with Section 257 (1)(c) of the Local Government Act 2009, the Growth, Infrastructure and Waste Committee be delegated power to make decisions on behalf of Council in relation to the responsibilities of the Committee as outlined in the Terms of Reference and summarised in recommendation D.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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Moved by Mayor Teresa Harding: Seconded by Deputy Mayor Marnie Doyle: C1. That, in accordance with Section 264 of the Local Government Regulation 2012, the membership of Council's Governance and Transparency Committee, as detailed in Recommendation A above, be appointed as follows:
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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Moved by Mayor Teresa Harding: Seconded by Councillor Andrew Fechner: C2. That, in accordance with Section 264 of the Local Government Regulation 2012, the membership of Council's Community, Culture, Arts and Sport Committee, as detailed in Recommendation A above, be appointed as follows:
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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Moved by Mayor Teresa Harding: Seconded by Councillor Kate Kunzelmann: C3. That, in accordance with Section 264 of the Local Government Regulation 2012, the membership of Council's Economic and Industry Development Committee, as detailed in Recommendation A above, be appointed as follows:
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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Moved by Mayor Teresa Harding: Seconded by Councillor Andrew Fechner: C4. That, in accordance with Section 264 of the Local Government Regulation 2012, the membership of Council's Environment and Sustainability Committee, as detailed in Recommendation A above, be appointed as follows:
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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Moved by Mayor Teresa Harding: Seconded by Councillor Sheila Ireland: C5. That, in accordance with Section 264 of the Local Government Regulation 2012, the membership of Council's Ipswich Central Redevelopment Committee, as detailed in Recommendation A above, be appointed as follows:
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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Moved by Mayor Teresa Harding: Seconded by Deputy Mayor Marnie Doyle: C6. That, in accordance with Section 264 of the Local Government Regulation 2012, the membership of Council's Growth Infrastructure and Waste Committee, as detailed in Recommendation A above, be appointed as follows:
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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Moved by Councillor Andrew Fechner: Seconded by Councillor Russell Milligan: D. That
the responsibilities for each of the standing committees be as detailed in
the Terms of Reference (Attachment 1) and as summarised below:
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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Moved by Councillor Andrew Fechner: Seconded by Councillor Kate Kunzelmann: E. That
the committee and council meetings for the remainder of 2020 and January 2021
be held as detailed in Attachment 2 and outlined below:
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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Moved by Councillor Jacob Madsen: Seconded by Councillor Andrew Fechner: F. That the Terms of Reference as detailed in Attachment 1 be adopted for the Standing Committees outlined in Recommendation A, subject to amending the membership of the committees as detailed in Recommendation C and the responsibilities as detailed in Recommendation D.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan The motion was put and carried.
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15.2 MustDo Brisbane Engagement |
Moved by Councillor Sheila Ireland: Seconded by Councillor Andrew Fechner: A. That pursuant to s235(b) of the Local Government Regulation 2012 (Regulation) Council resolve it is satisfied that the exemption referred to in s235(b) of the Regulation applies and that Promotional Services are of such a specialised nature that it would be impractical for Council to invite tenders or quotations. B. That Council enter into a contract with MustDo Brisbane for the provision of Promotional Services for a period of 12 months from 21 August 2020 to 22 August 2021 at an estimated cost of $32,000 (GST Exclusive). C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract to be executed by Council and to do any other acts necessary to implement Council's decision in accordance with section 13(3) of the Local Government Act 2009.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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15.3 Monthly Finance Performance Report - June 2020 |
Moved by Councillor Nicole Jonic: Seconded by Deputy Mayor Marnie Doyle: That the report on Council’s financial performance for the period ending 30 June 2020, submitted in accordance with section 204 of the Local Government Regulation 2012 be considered and noted by Council.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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Move in to Closed Session |
It was moved by Mayor Teresa Harding that in accordance with section 275(1)(e) of the Local Government Regulation 2012, the meeting move into closed session to discuss the Officer’s Report titled Disposal of Council Administration Assets as the discussion will include commercial in-confidence information.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
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Cr Madsen left the meeting at 11.41 am and returned at 11.43 am. Cr Jonic left the meeting at 11.49 am and returned at 11.51 am |
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Move into Open Session |
It was moved by Mayor Teresa
Harding that the meeting move into open session.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
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15.4 Disposal of Council Administration Assets |
Moved by Deputy Mayor Marnie Doyle: Seconded by Councillor Jacob Madsen: A. That 82 Limestone Street, Ipswich, described as Lot 1 on RP2868 and 3 Foote Lane, Ipswich, described as Lot 3 on SP197463 (“the land”), be declared surplus to Council’s needs and that the valuable non-current assets be disposed of. B. That Council apply the exception under section 236(1)(b)(ii) of the Local Government Regulation 2012 (Qld) (Regulation) and dispose of the valuable non-current assets being 82 Limestone Street, Ipswich, described as Lot 1 on RP2868 and 3 Foote Lane, Ipswich, described as Lot 3 on SP197463 (“the land”) directly to West Moreton Hospital and Health Service as a “Government Agency”. C. That pursuant to section 236(3) of the Local Government Regulation 2012 (Qld) (Regulation), Council dispose of the valuable non-current assets at equal to, or more than, the market value of the land and buildings. D. That pursuant to section 257(1) of the Local Government Act 2009, Council delegate the power to the Chief Executive Officer to authorise, negotiate and finalise the terms of the sale of the land to West Moreton Hospital and Health Service, to be executed by Council and to do any other acts necessary to implement Council’s decision.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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Notices of Motion
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Nil |
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Questions on Notice
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Nil |
MEETING CLOSED |
The meeting closed at 12.01 pm. |
“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”
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Council Meeting Agenda |
27 August 2020 |
Growth Infrastructure and Waste Committee NO. 2020(01)
13 August 2020
Report of the Growth Infrastructure and Waste Committee
for the Council
COUNCILLORS’ ATTENDANCE: Mayor Teresa Harding (Chairperson); Councillors Paul Tully (Deputy Chairperson), Sheila Ireland, Jacob Madsen, Deputy Mayor Marnie Doyle, Andrew Fechner, Kate Kunzelmann and Russell Milligan
COUNCILLOR’S APOLOGIES: Nil
OFFICERS’ ATTENDANCE: Chief Executive Officer (David Farmer), General Manager Planning and Regulatory Services (Peter Tabulo), General Manager Infrastructure and Environment (Charlie Dill), General Manager Coordination and Performance (Sean Madigan), Manager, Development Planning (Brett Davey), Manager, Environment and Sustainability (Kaye Cavanagh), Manager, City Design (Dannielle Owen), Media and Communications Manager (Darrell Giles), Chief of Staff (Bronwyn Voyce), Theatre and Production Supervisor (Nicholas Burke)
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Adjourn Meeting At 9.00 am the Mayor moved that the meeting be adjourned for 10 minutes to reconvene at 9.10 am.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Tully Ireland Madsen Doyle Fechner Kunzelmann Milligan
Councillor Jonic was not present for the vote.
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The meeting reconvened at 9.10 am with all councillors in attendance.
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DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
Nil |
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1. Ipswich Waste Services April - June 2020 Quarterly Report This is a report concerning the Ipswich Waste Services April – June 2020 quarterly report. |
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Moved by Deputy Mayor Marnie Doyle: Seconded by Councillor Kate Kunzelmann: That the Ipswich Waste Services April - June 2020 quarterly report be received and noted.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Tully Ireland Madsen Jonic Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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2. Exercise Of Delegation Report This is a report concerning applications that have been determined by delegated authority for the period 8 July 2020 to 28 July 2020. |
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Moved by Deputy Mayor Marnie Doyle: Seconded by Councillor Nicole Jonic: That the report be received and the contents noted.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Tully Ireland Madsen Jonic Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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3. Court Action Status Report This is a report concerning a status update with respect to current court actions associated with development planning related matters including one other significant matter of dispute that the Planning and Regulatory Services Department is currently involved with. |
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Move in to Closed Session It was moved by Mayor Teresa
Harding that in accordance with section 275(1)(f) of the Local Government
Regulation 2012, the meeting move into closed session to discuss Item 3
titled Court Action Status Report as the discussion will include legal
proceedings involving the local government.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Tully Ireland Madsen Jonic Doyle Fechner Kunzelmann Milligan |
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Move into Open Session It was moved by Mayor Teresa
Harding that the meeting move into open session. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Tully Ireland Madsen Jonic Doyle Fechner Kunzelmann Milligan
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Moved by Deputy Mayor Marnie Doyle: Seconded by Councillor Sheila Ireland: That the report be received and the contents noted.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Tully Ireland Madsen Jonic Doyle Fechner Kunzelmann Milligan
The motion was put and carried.
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PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 9.00 am.
The meeting closed at 10.14 am.
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Council Meeting Agenda |
27 August 2020 |
Governance and Transparency Committee NO. 2020(01)
20 August 2020
Report of the Governance and Transparency Committee
for the Council
COUNCILLORS’ ATTENDANCE: Councillor Jacob Madsen (Chairperson); Councillors Russell Milligan (Deputy Chairperson), Mayor Teresa Harding, Deputy Mayor Marnie Doyle and Kate Kunzelmann, Sheila Ireland (Observer) and Andrew Fechner (Observer)
COUNCILLOR’S APOLOGIES: Councillor Nicole Jonic (not present at commencement)
OFFICERS’ ATTENDANCE: Chief Executive Officer (David Farmer), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Corporate Services (Sonia Cooper), General Manager Coordination and Performance (Sean Madigan), Manager Procurement (Richard White), Advisor to the Minister (Steve Greenwood), Manager Finance (Jeff Keech), Community Safety and Innovation Manager (Larry Waite), Chief Information Officer (Sylvia Swalling), Director, Ipswich Art Gallery (Michael Beckman), Client Liaison Officer (Daniel Fludder), Media and Communications Manager (Darrell Giles), Theatre and Production Supervisor (Nicholas Burke), Theatre Technician (Ben Harth)
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DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
Nil |
Councillor Nicole Jonic arrived at the meeting at 9.02 am.
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BUSINESS OUTSTANDING – MATTERS LYING ON THE TABLE TO BE DEALT WITH
· Cameron Park – Swifts Leagues Club Ltd (Laid on the table at General Purposes Committee of 21 July 2020)
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Moved by Councillor Kate Kunzelmann Seconded by Mayor Teresa Harding
That the matter be lifted from the table. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Jonic Doyle Kunzelmann
The motion was put and carried. |
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1. Cameron Park - Swifts Leagues Club Ltd This is a report concerning the tenure of Swifts Leagues Club Ltd (Swifts) at Cameron Park and the consideration of possible options regarding the future of the facility. Swifts currently occupy part of the park under a lease with Council, which is described as Lease A in Lot 169 on RP24111 on SP147837. The lease commenced on 6 September 2001 for a twenty (20) year term with two (2) by ten (10) year options and Swifts have expressed an interest in purchasing the land and facility that they currently occupy from Council. This is a report requesting the repeal of a previous decision adopted at the Council Special Meeting of 27 June 2019. |
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RECOMMENDATION Moved by Mayor Teresa Harding: Seconded by Councillor Kate Kunzelmann: A. That Council’s previous decision adopted at the Council Special Meeting of 27 June 2019, be repealed.
B. That Council receive this report and provide its direction on one of the options presented, being: 1. Retain the Land 2. Direct Disposal to Swifts 3. Disposal to Swifts following Community Consultation |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Jonic Doyle Kunzelmann
The motion was put and carried. |
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Attachments 1. Letter to Chairman of Swifts Leagues Club 2. Lease Area Map Options |
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2. Transparency and Integrity Hub Implementation Report This is a report providing an update on the implementation of the Transparency and Integrity Hub (Hub) in line with Council’s resolution on 27 April 2020. The Hub was successfully implemented by Council on 1 July 2020. The direct cost of the implementation of the Hub with the contracted service delivery partner, Redman Solutions, was $189,687. An additional $57,800 was expended in order to undertake necessary due diligence in the implementation of the Hub, including the gathering of advice and the costs of an independent Privacy Impact Assessment (PIA). |
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RECOMMENDATION Moved by Councillor Kate Kunzelmann: Seconded by Councillor Russell Milligan: That the Governance and Transparency Committee receive and note the report on the implementation of the Transparency and Integrity Hub in line with Council’s resolution of 27 April 2020 and note that the Hub was successfully implemented on 1 July 2020. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Jonic Doyle Kunzelmann
The motion was put and carried. |
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3. 2020 Asset Revaluations This is a report concerning the 2020 Asset Revaluation and its effect on Ipswich City Council’s annual financial statements. The report also details Council’s governance controls over the valuation process. The same report as set out below was presented and discussed at an Audit and Risk Management Committee meeting on 29 June 2020. The Audit and Risk Management Committee endorsed the 2020 Asset Revaluations for Council, prior to it being presented to Council for formal approval and adoption. |
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RECOMMENDATION Moved by Councillor Nicole Jonic: Seconded by Councillor Russell Milligan: A. That Council receive and note the report by the Manager, Finance dated 7 August 2020, including attachments 1, 2 and 3. B. That Council resolve that the land, building and other structures asset class and the detention basins sub-asset class being a formal valuation, be revalued as outlined in the report by the Manager, Finance dated 7 August 2020 and in accordance with Attachment 1. C. That Council resolve that all other asset classes of artworks, roads, bridges and footpaths and flooding and drainage not be revalued as the cumulative valuation percentage increases/decreases are immaterial as outlined in the report by the Manager, Finance dated 7 August 2020. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Jonic Doyle Kunzelmann
The motion was put and carried. |
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4. Security Services This is a report concerning the recommendation to award Tender 13697 Security Services and seeks the Council’s approval to establish a Preferred Supplier Arrangement for the provision of the Council’s day to day security requirements, including control room monitoring, security patrols (by foot and by vehicle), call-out (alarm response) and static guards with SECUREcorp (QLD) Pty Ltd. After undertaking an open tender and receiving several competitive offers, the Evaluation Panel has identified SECUREcorp (QLD) Pty Ltd as the recommended preferred supplier. SECUREcorp (QLD) Pty Ltd has demonstrated extensive experience providing the required services, offering an effective methodology which demonstrates a thorough understanding of the Council’s requirements. SECUREcorp (QLD) Pty Ltd highlights strong support for employing local staff and supporting local business. Their offer is determined by the Evaluation Panel to offer the Council best value for money. The report recommends that Council enter into a contract with SECUREcorp (QLD) Pty Ltd for the Security Service for a period of two (2) years with the option to extend the contract by up to three (3) years for the sum of up to ten million, five hundred and thirteen thousand dollars GST exclusive ($10,512,782)(total cost if all extensions are executed).
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“The attachment/s to this report are confidential in accordance with section 275(1)(e) of the Local Government Regulation 2012” as they contain commercial in-confidence information. |
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MOVE INTO CLOSED SESSION
It was moved by Mayor Teresa Harding that in accordance with section 275(1)(e) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 3, titled Security Services, as the report contains commercial in confidence information.
The meeting moved into closed session at 9.34 am. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Jonic Doyle Kunzelmann |
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MOVE INTO OPEN SESSION
It was moved by Mayor Teresa Harding that the meeting move into open session.
The meeting moved into open session at 9.42 am. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Jonic Doyle Kunzelmann
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RECOMMENDATION Moved by Councillor Russell Milligan: Seconded by Councillor Kate Kunzelmann: A. That Tender No. 13697 for the provision of the Council’s day to day security requirements including control room monitoring, security patrols (foot and vehicle), call-out (alarm response) and static guards be awarded to SECUREcorp (QLD) Pty Ltd. B. That Council enter into a contract with SECUREcorp (QLD) Pty Ltd for the Security Service for a period of two (2) years with the option to extend the contract by up to three (3) years for the sum of up to ten million, five hundred and thirteen thousand dollars GST exclusive ($10,512,782)(total cost if all extensions are executed). C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009. D. That Council determine any extensions on the contract after the first two years. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Jonic Doyle Kunzelmann
The motion was put and carried. |
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 9.00 am.
The meeting closed at 9.44 am.
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Council Meeting Agenda |
27 August 2020 |
Community, Culture, Arts and Sport Committee NO. 2020(01)
20 August 2020
Report of the Community, Culture, Arts and Sport Committee
for the Council
COUNCILLORS’ ATTENDANCE: Councillor Andrew Fechner (Chairperson); Councillors Kate Kunzelmann (Deputy Chairperson), Mayor Teresa Harding and Nicole Jonic
COUNCILLOR’S APOLOGIES: Nil
OFFICERS’ ATTENDANCE: Chief Executive Officer (David Farmer), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Corporate Services (Sonia Cooper), Senior Social Policy Analyst (Myf Jagger), Acting Manager Library and Customer Services (Matt Pascoe), Advisor to the Minister (Steve Greenwood), Client Liaison Officer (Daniel Fludder), Media and Communications Manager (Darrell Giles), Theatre and Production Supervisor (Nicholas Burke), Theatre Technician (Ben Harth),
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DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
Nil |
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1. Covid-19 Social and Economic Monitoring Report This is a report capturing a range of available indicators to help council estimate and monitor the social and economic impact of COVID-19 restrictions in Ipswich. This report was finalised on 28 July 2020 and captures data relevant to a reporting period between mid-May and early-July 2020. The report will continue to be prepared on a monthly basis for Council’s information purposes. The report indicates that there has been some shift in community concerns and priorities as COVID-19 restrictions begin to ease, key concerns identified through June 2020 included: · Unemployment and changed employment conditions · Financial stress and uncertainty · Social isolation and related impacts on mental health · Domestic and family violence, consistent with last report · Community sector viability, an emerging issue from the last report. As at 13 June 2020, the financial impact index reported that all Ipswich postcodes are likely to be experiencing a high financial impact. Postcode areas for Rosewood, Raceview, Ipswich – East, Redbank Plains and Springfield Lakes have been ranked within the 60-70th decile of Australian postcode areas hardest hit. Postcode areas of encompassing Barallen Point, Ripley Grandchester and Calvert were also reported to experience high financial impacts, ranked within the 50-60th decile of Australian postcode areas. Economic modelling remains unchanged since the last monitoring report which estimated a drop of -10.9% in Ipswich’s GRP over the June Quarter. For context, this drop represents a lower level decline relative to estimates for Queensland and the nearby local government areas of Brisbane and Logan. The most significant drop in terms of economic output value was estimated to have occurred in the Manufacturing industry (down $104 million) and Professional, Scientific and Technical Services (down $89 million). The most significant drop by sector, represented as the percentage change in output for June Quarter (compared to 2018-2019 quarter average) is as follows: · Arts and Recreation Services: a 78.52% drop in economic output (-$25 million), and a 76.07% drop in value added through wages and taxes (-$10 million) · Accommodation and Food Services: a 63.34% drop in economic output (-$73 million), and a 63.30% drop in value added through wages and taxes (-$35 million) · Professional, Scientific, Technical Services: a 62% drop in economic output (-$88 million), and a 60.99% drop in value added through wages and taxes (-$45 million). |
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RECOMMENDATION Moved by Mayor Teresa Harding: Seconded by Councillor Kate Kunzelmann: That the report be received and the contents noted. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Fechner Nil Kunzelmann Harding Jonic
The motion as put and carried. |
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2. Proposed Children, Young People and Families Policy This is a report concerning the proposal of a new policy titled Children, Young People and Families Policy for Council to consider. The proposed policy addresses Ipswich City Council’s 2017-2021 Corporate Plan commitment and will guide the future work of Council with a contemporary and strategic statement of commitment. Adopting the proposed Children, Young People and Families Policy will require Council to repeal its existing Youth Policy (adopted and last reviewed in 2015). Implementation of the Children, Young People and Families Policy will be a key consideration for Council as it develops a new corporate plan and undertakes annual planning including budget considerations. |
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RECOMMENDATION Moved by Councillor Nicole Jonic: Seconded by Mayor Teresa Harding: A. That the policy titled Youth Policy as detailed in Attachment 1 to the report by the Senior Social Policy Analyst dated 7 August, 2020, as per Item 8 of the Policy and Administration Board of 6 October 2015, adopted at the Council Ordinary Meeting on 23 October 2015, be repealed. B. That the policy titled Children, Young People and Families Policy as detailed in Attachment 2, to the report by the Senior Social Policy Analyst dated 7 August 2020, be adopted. C. That the Policy Development Brief as detailed in Attachment 3 to the report by the Senior Social Policy Analyst be noted. D. That the 2020-2021 budget allocation of $10,000 to support launch events for the policy in October 2020 be noted. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Fechner Nil Kunzelmann Harding Jonic
The motion was put and carried. |
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3. Community Funding Programs This is a report concerning the number of applications received in round one of Council’s 2020-2021 community funding and support programs which closed Friday 31 July, in particular the Major and Minor Funding Program and the Environment and Sustainability Funding Program. Additionally, Council continues to receive Quick Response Fund submissions, which are assessed on an ongoing basis throughout the year. A summary of allocations made to successful applicants from the funding programs will be reported to Council in September 2020. In the 2020-2021 financial year Council has allocated a total $1,066,500 to its community funding and support programs, as detailed below: · Major and Minor Fund $558,000 · In-Kind Assistance $180,000 · Councillor Discretionary Fund $162,000 · RADF (includes Queensland Government Grant) $96,500 · Sport Achievement Fund $35,000 · Environment and Sustainability Fund $20,000 · Quick Response Fund $10,000 · Viva Cribb Bursary $5,000 · TOTAL $1,066,500 In the 2020-2021 financial year Council has additionally allocated $600,000 to specific COVID-19 recovery funding and support programs for local sporting and community groups and small businesses. |
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RECOMMENDATION Moved by Mayor Teresa Harding: Seconded by Councillor Kate Kunzelmann: A. That the report be received and the contents noted.
B. That Council implement a round two funding arrangement for the Small Business Support Fund to commence mid-September. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Fechner Nil Kunzelmann Harding Jonic
The motion was put and carried. |
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4. New Ipswich Central Library: Status Update Report This is a report concerning the status of the Ipswich Central Library construction, commissioning and activation. For ease of reference in this report the facility is referred to as the new Ipswich Central Library, but official naming will be confirmed following a consultation and engagement process. The new Ipswich Central Library construction is currently running ahead of schedule and following the implementation of technology, furniture, fixtures and equipment throughout September and October the new Ipswich Central Library is currently on-track to be operational by the end of November 2020. There are a number of factors that would still prevent Council opening the new Ipswich Central Library to the public in November though, such as ongoing works in the surrounding civic plaza and administration building. The new Ipswich Central Library will have a total collection of 73,000 items, four large meeting rooms, a training room, Local History Room and Makerspace. |
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RECOMMENDATION Moved by Councillor Kate Kunzelmann: Seconded by Councillor Nicole Jonic: That the report concerning the current status of the new Ipswich Central Library construction, commissioning and activation be received and the contents noted. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Fechner Nil Kunzelmann Harding Jonic
The motion was put and carried. |
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 10.06 am.
The meeting closed at 10.38 am.
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Council Meeting Agenda |
27 August 2020 |
Economic and Industry Development Committee NO. 2020(01)
20 August 2020
Report of the Economic and Industry Development Committee
for the Council
COUNCILLORS’ ATTENDANCE: Councillor Nicole Jonic (Chairperson); Councillors Jacob Madsen (Deputy Chairperson), Mayor Teresa Harding, and Kate Kunzelmann
COUNCILLOR’S APOLOGIES: Councillor Fechner (not present at commencement)
OFFICERS’ ATTENDANCE: Chief Executive Officer (David Farmer), General Manager Community, Cultural and Economic Development (Ben Pole), Coordinator – Local Business and Investment (Ralph Breaden), Advisor to the Minister (Steve Greenwood), Client Liaison Officer (Daniel Fludder), Media and Communications Manager (Darrell Giles), Theatre and Production Supervisor (Nicholas Burke), Theatre Technician (Ben Harth)
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DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA Nil
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Councillor Andrew Fechner arrived at the meeting at 10.51 am
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1. The City of Ipswich Defence Industry Development and Attraction Committee Update This is a report concerning the position of Chair of the City of Ipswich Defence Industry Development and Attraction Committee. It recommends Council endorse the City of Ipswich Mayor as Chair replacing the Ipswich City Council Chief Executive Officer (CEO). Ipswich City Council established the City of Ipswich Defence Industry Development and Attraction Committee (CIDIDAC) in 2017. Since then it has guided the implementation of the City of Ipswich Defence Industry Action Plan and advocated for the local defence industry. In July 2020 the current Chair and Ipswich City Council CEO sought the response of all CIDIDAC members to the recommendations that CIDIDAC install Mayor Teresa Harding as Chair and the CIDIDAC Terms of Reference be amended to recognise the Mayor of the City of Ipswich as Chair and the CEO of Ipswich City Council as Deputy Chair. A majority positive response was received from CIDIDAC members. |
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RECOMMENDATION Moved by Councillor Jacob Madsen: Seconded by Councillor Kate Kunzelmann: A. That
Council endorse Mayor Teresa Harding as Chair of the City of Ipswich Defence
Industry Development and Attraction Committee. B. That Council endorse Ipswich City Council Chief Executive Officer David Farmer as Deputy Chair of the City of Ipswich Defence Industry Development and Attraction Committee. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Jonic Nil Madsen Harding Kunzelmann Fechner
The motion was put and carried. |
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2. Queensland Small Business Friendly Council This is a report concerning Council’s progress in becoming Queensland’s first Small Business Friendly Council. Ipswich City Council has partnered with the Queensland Government Department of Employment, Small Business and Training (DESBT) to assist in the design, development and pilot implementation of a Queensland Small Business Friendly Council program, which may then be released to other Queensland Councils in 2021. By agreeing to be part of this program, Ipswich City Council will adopt the Queensland Government Small Business Friendly Council Charter which commits Council to support the small business community, reduce regulatory burdens, create opportunities, and make it easier to do business in the Ipswich Region for small businesses of the region. Queensland is aligning with other States of Australia that already have Small Business Friendly Local Government initiatives in place, the common thread shared between these programs is the focus for Councils to reduce red tape and increase opportunities to support small business activity. |
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RECOMMENDATION Moved by Mayor Teresa Harding: Seconded by Councillor Andrew Fechner:
That the report concerning Council’s progress in becoming Queensland’s first Small Business Friendly Council be received and the contents noted. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Jonic Nil Madsen Harding Kunzelmann Fechner
The motion was put and carried. |
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3. Chamber of Commerce – 2020-2021 Partnership Agreements This report concerns the renewed formal relationship between Ipswich City Council and the city’s two Chambers of Commerce through partnership agreements and an investment of $39,044.50 total for the 2020-2021 financial year. The Ipswich region supports two Chambers of Commerce; the Ipswich Region Chamber of Commerce and the Greater Springfield Chamber of Commerce. The Bremer Region Chamber of Commerce merged with the Ipswich Region Chamber of Commerce in 2019 but still continues to service the Rosewood and surrounding areas. In September 2019 Council resolved the cessation of partnership agreements with the Chambers of Commerce to be replaced with a new cooperative model to be co-developed with the Chambers. By 2020 Council and the Chambers had been unable to resolve the new arrangements. However, the impacts on local businesses following the onset of COVID-19 has kept Council and the Chambers actively engaged on a range of outreach and assistance activities throughout most of 2020. Concurrently, Council’s Coordinator – Local Business and Investment has been coordinating with both Chambers on renewed formal arrangements based on the priorities and preferences of each region, those arrangements have now been finalised and executed. |
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RECOMMENDATION Moved by Councillor Jacob Madsen: Seconded by Councillor Andrew Fechner: That the report concerning Council’s 2020-2021 partnership agreements with the Ipswich Region Chamber of Commerce and the Greater Springfield Chamber of Commerce be received and the contents noted. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Jonic Nil Madsen Harding Kunzelmann Fechner
The motion was put and carried. |
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 10.48 am.
The meeting closed at 11.04 am.
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Council Meeting Agenda |
27 August 2020 |
Environment and Sustainability Committee NO. 2020(01)
20 August 2020
Report of the Environment and Sustainability Committee
for the Council
COUNCILLORS’ ATTENDANCE: Councillor Russell Milligan (Chairperson); Councillors Andrew Fechner (Deputy Chairperson), Mayor Teresa Harding and Jacob Madsen and Deputy Marnie Doyle (Observer) and Councillor Kate Kunzelmann (Observer)
COUNCILLOR’S APOLOGIES: Nil
OFFICERS’ ATTENDANCE: Chief Executive Officer (David Farmer), General Manager Infrastructure and Environment (Charlie Dill), General Manager Coordination and Performance (Sean Madigan), Manager Environment and Sustainability (Kaye Cavanagh), Advisor to the Minister (Steve Greenwood), Client Liaison Officer (Daniel Fludder), Media and Communications Manager (Darrell Giles), Theatre and Production Supervisor (Nicholas Burke), Theatre Technician (Ben Harth)
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DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
Nil |
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1. Report on the status of Ipswich's rivers and waterway systems This is a report following the Mayoral Minute presented by Mayor Harding in May 2020 seeking a full report on Council’s roles and responsibilities in the management of the Bremer River and Ipswich waterways, and the consideration of future actions and investment priorities. |
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RECOMMENDATION Moved by Councillor Andrew Fechner: Seconded by Councillor Jacob Madsen: A. That Council endorse the Bremer River and Waterways Health Report July 2020 as a full report on Council’s roles and responsibilities in the management of the Bremer River and Ipswich waterways in response to the Mayoral Minute presented by Mayor Harding in May 2020, as detailed in Attachment 1. B. That Council adopt the Waterway Health Strategy 2020 as the strategic direction for investment in city-wide and sub-catchment based actions, as detailed in Attachment 2. C. That a waterway investment plan draw upon the Bremer River and Waterways Health Report and the Waterway Health Strategy to inform future budget considerations for investment in waterway improvement. D. That Council receive and note the Waterway Health Strategy Background Report as detailed in Attachment 3. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Milligan Nil Fechner Harding Madsen
The motion as put and carried. |
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 11.16 am.
The meeting closed at 11.35 am.
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Council Meeting Agenda |
27 August 2020 |
Ipswich Central Redevelopment Committee NO. 2020(03)
20 August 2020
Report of the Ipswich Central Redevelopment Committee
for the Council
COUNCILLORS’ ATTENDANCE: Deputy Mayor Marnie Doyle (Chairperson); Councillors Nicole Jonic (Deputy Chairperson), Mayor Teresa Harding, Kate Kunzelmann and Russell Milligan
COUNCILLOR’S APOLOGIES: Nil
OFFICERS’ ATTENDANCE: Chief Executive Officer (David Farmer), General Manager Coordination and Performance (Sean Madigan), Project Manager (Greg Thomas), Chair – Retail Sub-Project Steering Committee (James Hepburn), (Advisor to the Minister) Steve Greenwood, Client Liaison Officer (Daniel Fludder), Media and Communications Manager (Darrell Giles), Theatre and Production Supervisor (Nicholas Burke), Theatre Technician (Ben Harth), Manager, City Design (Dannielle Owen)
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DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
Nil |
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1. Contract Variation - CBD Retail Refurbishment Works This is a report concerning a
proposed variation to existing Contract 13254 with
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The attachment/s to this report are confidential in accordance with section 275(1)(c), (e) and (h) of the Local Government Regulation 2012 as they contain commercial in-confidence information and information relating to council’s budget. |
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RECOMMENDATION Moved by Mayor Teresa Harding: Seconded by Councillor Kate Kunzelmann:
That under s257(1) of the Local Government Act 2009 Council delegate the power to the Chief Executive Officer (“CEO”) to be authorised to negotiate and administer and finalise a contract variation of $33,614,627 for retail development works (“Works”) with J. Hutchinson Pty. Ltd for the Design and Construct Contract for Ipswich Central Civic Project, Contract No. 13254 and to do any other acts necessary to implement Council’s decision. The delegation of power and authorisation for the CEO to administer the contract variation is conditional upon, the execution and finalisation of the agreement for lease with the redevelopment’s key anchor tenant. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Doyle Nil Jonic Harding Kunzelmann Milligan
The motion was put and carried. |
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2. Ipswich Central Executive Report No 18 to 3 August 2020 This is a report concerning the July 2020 update on the Ipswich Central Program of Works. |
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RECOMMENDATION Moved by Councillor Nicole Jonic: Seconded by Councillor Russell Milligan: That the Ipswich Central Executive Report No 18 to 3 August 2020 be received and the contents noted. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Doyle Nil Jonic Harding Kunzelmann Milligan
The motion was put and carried. |
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3. Retail Sub-Project Steering Committee - July 2020 This is a report concerning the formation of the Retail Sub-project Steering Committee and the status of the leasing program for the retail component of the Ipswich Central redevelopment. |
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RECOMMENDATION Moved by Councillor Nicole Jonic: Seconded by Councillor Russell Milligan: That the report be received and the contents noted. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Doyle Nil Jonic Harding Kunzelmann Milligan
The motion was put and carried. |
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4. Ipswich Central Redevelopment - Heritage This is an information only
report in relation to the conservation of historic buildings and the
interpretation of the precinct’s history in the Ipswich Central
Redevelopment. |
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Councillor Kate Kunzelmann left the meeting at 12.40 pm.
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RECOMMENDATION Moved by Mayor Teresa Harding: Seconded by Councillor Nicole Jonic: That the report be received and the contents noted.
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Councillor Kate Kunzelmann returned to the meeting at 12.42 pm.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Doyle Nil Jonic Harding Kunzelmann Milligan
The motion was put and carried. |
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 11.47 am.
The meeting closed at 12.44 pm.
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Council Meeting Agenda |
27 August 2020 |
ITEM: 16.1
FROM: COUNCILLOR JACOB MADSEN
RE: Notice of Motion - Food Truck Friendly Council
DATE: 20 August 2020
This is a notice of motion submitted by Councillor Jacob Madsen concerning Council becoming a Food Truck Friendly Council.
Councillor Jacob Madsen gave notice of his intention to move the following motion at Council’s Ordinary Meeting of 27 August 2020:
MOTION:
A. That Council give a commitment to becoming a Food Truck Friendly Council.
B. That a report be prepared which identifies opportunities and strategies for how Council can achieve this, and how Council can improve its current interaction and support of this vibrant and growing segment of the local small business community.
C. That the report be presented to the Economic and Industry Development Committee no later than November 2020.
Further information to support this Notice of Motion:
By activating this sector of the local economy, there is an opportunity to unlock economic opportunities for local small business food truck operators. Other councils in South East Queensland have successfully pursued schemes in this space which have produced notable benefits.
Areas covered include:
1. Evolving food truck licensing; to simplify the application process and allow licensing to cover more areas of possible business activity;
2. Activate public spaces: highlighting locations and activities that have been identified;
3. Open up the opportunities for food truck operators to take part in local events big and small, and provide extra temporary amenities; and
4. Provide additional opportunities for community contentedness, i.e. things to do.
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1. |
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2. |
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Council Meeting Agenda |
27 August 2020 |
ITEM: 15.1
SUBJECT: Councillor Committee Membership and Conference Delegates
AUTHOR: Manager Executive Services
DATE: 18 August 2020
This is a report concerning Councillor Memberships to Committees and delegates to the Annual LGAQ Conference.
A. That Council appoint two of its Councillors as conference delegates to the Local Government Association of Queensland Annual Conference.
B. That,
in accordance with section 264 of the Local Government Regulation 2012,
the membership of the Environment and Sustainability Committee be amended to
include Councillor Kate Kunzelmann.
C. That the Standing Committees terms of reference be updated to reflect the amended membership.
D. That the Councillor Memberships document as detailed in Attachment 1 be updated subject to amending the memberships as detailed in Recommendation A.
· Mayor and Councillors
· Chief Executive Officer
· Executive Leadership Team
· Committee Manager
Listening, leading and financial management
Councillors as part of their role in representing the community participate in a number of external groups and decision making forums. Many of these groups require formal representation by council and it is at the discretion of the elected council to select which Councillor or Councillors are its nominated representatives.
This report specifically addresses nominating the Local Government Association of Queensland (LGAQ) conference delegates and a change to the membership of the Environment and Sustainability Committee.
LGAQ membership
Ipswich City Council along with all other Councils in Queensland, is a current member of the LGAQ. Each year, the LGAQ holds an Annual Conference and Annual General Meeting (AGM) where Council leaders and Councillors have the opportunity to meet with their peers and set the upcoming agenda for the LGAQ.
Each member council is allocated rights to vote on matters at the AGM including motions put forward by Ipswich or other councils. In preparation for the AGM, Ipswich is required to nominate two of its councillors as conference delegates. These delegates are authorised to vote on conference motions on Councils behalf.
Environment and Sustainability Committee
Following the recent decision at the Council meeting held 28 July 2020, Council resolved the membership of its standing committees. During this process, it was not made readily apparent where the responsibility for Emergency Management rested.
As a result of this, the Deputy Chairperson for the Ipswich Local Disaster Management Group (LDMG) was not considered for inclusion as a member in the Environment and Sustainability Committee which is the committee that holds the responsibility for this function.
Council should consider whether the Deputy Chair of the LDMG should be included as a member on the Environment and Sustainability Committee.
This report and its recommendations are consistent with the following legislative provisions:
Local Government Act 2009
Local Government Regulation 2012
There are no risk management implications associated with this report.
There are no financial implications related to this report.
Consultation has occurred with the relevant committee chairperson and Mayor regarding the committee membership.
In order to participate fully in the LGAQ annual general meeting and contribute the position of Ipswich on policy matters under consideration, council is required to resolve the LGAQ conference delegate councillor membership.
Any addition or amendment to previously resolved committee memberships will require a resolution of the council for the change to take place.
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1. |
Councillor Representation on External Groups ⇩ |
Wade Wilson
Manager Executive Services
I concur with the recommendations contained in this report.
Sean Madigan
General Manager - Coordination and Performance
I concur with the recommendations contained in this report.
David Farmer
Chief Executive Officer
“Together, we proudly enhance the quality of life for our community”
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Council Meeting Agenda |
27 August 2020 |
ITEM: 15.2
SUBJECT: Quarter 4 - Operational Plan 2019-2020 Quarterly Performance Report
AUTHOR: Corporate Planning Officer
DATE: 14 August 2020
This is a report concerning an assessment of Ipswich City Council’s progress towards implementation of the 2019-2020 Operational Plan with notable achievements that have occurred during quarter four (4). Departmental representatives have provided the presented quarter 4 data. While this is the last quarterly performance report for the 2019-2020 Operational Plan, the full assessment of the entire year is done via the Annual Report which will be presented later in the year. This report only represents quarter 4 information.
That the report be received and the contents noted.
There are no related party matters associated with this report.
Strengthening our local economy and building prosperity
Managing growth and delivering key infrastructure
Caring for the community
Caring for the environment
Listening, leading and financial management
The 2019-2020 Operational Plan (Amended) was formally adopted by Council on 10 December 2019. Section 174 of the Local Government Regulation 2012 states the Chief Executive Officer must present to the local government a written assessment of progress towards implementation of the Operational Plan at a minimum of quarterly intervals.
An assessment of Council’s progress during quarter 4, being 1 April 2020 to 30 June 2020, has been prepared from commentary provided by the responsible officers and is contained in Attachment 1. Council’s Finance Branch provides to Council a separate report with high-level details on the financial performance. A report of the 2019-2020 Operational Plan will be included in Council’s Annual Report and will be presented later in the year.
The table below provides a
snapshot of the current positioning of each deliverable against the stated
target. To clarify the progress statements used in the table, please refer to
the below legend:
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Not yet commenced |
This deliverable has not yet begun, but is scheduled to begin later in the year and be completed within the FY |
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At Risk |
This deliverable has started, but is at risk of not being completed by the EOFY or not achieving its targeted outcome. |
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On Track |
This deliverable has started and is progressing as planned |
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Complete |
This deliverable has been completed and has achieved the targeted outcome |
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Status |
Number |
% |
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Not yet commenced |
0 |
0% |
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At Risk |
2 |
4% |
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On Target |
17 |
36% |
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Complete |
28 |
60% |
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Total |
47 |
100 |
In quarter 4 of the 2019-2020 financial year there were two projects identified as ‘At Risk’. These deliverables are presented below.
At Risk Deliverable
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Deliverable 19/20 |
Comment |
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Develop and implement a Community Engagement Framework that optimises engagement outcomes and includes a transparent approach to reporting. |
The Community Engagement Strategic Framework was finalised as part of Council’s Business Transformation Program. The implementation of this framework has not been completed primarily due to impacts of COVID-19. The implementation will occur as part of the 2020-2021 program of work for Council’s engagement team. |
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Develop a strategy/stakeholder engagement framework to advocate for improved and timely delivery of essential services like education. |
While development of the framework has commenced, it has been put on hold due to COVID-19 and a refocusing of resources to the creation and delivery of the COVID-19 hub, as well as the co-delivery of the Human Social and Economic Recovery Sub Working Group. The completion of this task will occur as part of the 2020-2021 program of work for Council’s engagement team. |
Council continues to achieve and strive towards its stated goals. It is acknowledged that competing priorities, unplanned work being scheduled and resource availability have had an impact on Operational Plan outcomes. The impact of COVID-19 on council activity is also significant. Despite this, Council’s achievements can be regarded as reaching an acceptable standard.
This report and its recommendations are consistent with the following legislative provisions:
Local Government Regulation 2012
As stated in the body of the report Section 174 of the Local Government Regulation 2012 states the Chief Executive Officer must present to the local government a written assessment of progress towards implementation of the Operational Plan at a minimum of quarterly intervals. If the report is not endorsed council will not have met its legislative obligation.
Deliverables that fall within the ‘At Risk’ category for the fourth quarter of the financial year have been identified. Mitigation strategies will be undertaken by relevant teams to ensure this has minimal impact on the city.
Extenuating circumstances out of Council’s control have impacted Council’s ability to action a number of the deliverables identified in the 2019-2020 Operational Plan.
The content of this report has been developed from commentary provided by each department. This information provides an update on Council’s progress towards achieving the objectives of Council’s 2019-2020 Operational Plan and notable achievements during quarter four.
This is a report concerning an assessment of Ipswich City Council’s progress towards implementation of the 2019-2020 Operational Plan and notable achievements that have occurred during the quarter. Quarter 4 data as provided by departmental representatives is presented. A full assessment of the 2019-2020 Operational Plan will be included in Council’s Annual Report that will be presented later in the year.
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1. |
Quarter 4 - Operational Plan 2019-2020 Quarterly
Performance Report (under separate cover) |
Stephanie Hoffmann
Corporate Planning Officer
I concur with the recommendations contained in this report.
Barbara Dart
Manager Performance
I concur with the recommendations contained in this report.
Sean Madigan
General Manager - Coordination and Performance
“Together, we proudly enhance the quality of life for our community”
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Council Meeting Agenda |
27 August 2020 |
ITEM: 15.3
SUBJECT: Monthly Finance Performance Report - July 2020
AUTHOR: Manager, Finance
DATE: 20 August 2020
This is a report concerning Council’s financial performance for the period ending 31 July 2020, submitted in accordance with section 204 of the Local Government Regulation 2012.
That the report on Council’s financial performance for the period ending 31 July 2020, submitted in accordance with section 204 of the Local Government Regulation 2012 be considered and noted by Council.
There are no related party matters associated with this report.
Strengthening our local economy and building prosperity
The attached report shows the financial results for Ipswich City Council as at 31 July 2020.
The total Net Result (including capital revenue) for Ipswich City Council as at 31 July 2020 is $14 million compared to the year to date (YTD) budget of $9.3 million. Council’s operating surplus (excluding capital revenue) is approximately $527k compared to the YTD budget surplus of $269k.
Council received a $3 million cash contribution from Springfield City Group towards the construction of a new AFL stadium. This has resulted in overall revenue being above budget and the difference between the YTD actual and budgeted overall net position. This revenue will be considered in an upcoming budget amendment.
Overall, capital expenditure including CBD as at 31 July 2020 is $552k below the YTD budget. Approximately $17.7 million has been expended to 31 July compared to the YTD capital expenditure budget of $18.3 million. Asset donations as at 31 July is $1.9 million above the YTD budget.
It is expected that the COVID-19 Pandemic will continue to have an impact on financial results in 2020-2021. In particular a number of Council’s revenue streams may continue to be impacted by the current economic uncertainty and Council’s decision to provide refunds of permits and licence fees to support organisations directly impacted by the Pandemic. The effect of the Pandemic will continue to be monitored.
Revenue
Net rates and utility charges are slightly under budget in July, this will be monitored in the coming months.
Fees and charges revenue is over budget by $1.3 million for the month with approximately $1.1 million of this variance relating to town planning and development fees in the Planning and Regulatory Services Department. This variance includes a $705k Area Development Plan application that was lodged in Springfield in July 2020.
The variance in other revenue relates to the accounting treatment of the Waste Levy rebate. The budget for the rebate is currently included in other revenue, however the revised accounting treatment is to recognise the rebate as a credit within other expenses. The under budget in other revenue is offset by under-expenditure in other expenses. A budget amendment is required to realign the budget to the revised accounting treatment in other expenses.
Developer Cash Contributions is over budget by $3 million in relation to a contribution from Springfield City Group towards the construction of a new AFL stadium, as mentioned above. Council will be “on forwarding” this contribution under the agreement with the Lions in August. This contribution and potential future contributions will be considered in an upcoming budget amendment. Donated asset revenue is approximately $1.9 million over the year to date budget which is driven by developers. This will be investigated in coming months.
Expenses
Employee expenses including labour contracts are under budget $166k or 2.15% for the month of July. Finance Branch is analysing employee expenses on a weekly basis to better inform the Workforce Review Committee, to identify the causes of variances between actuals and budget, and to provide updated forecasting of actual expenditure for the year.
Materials and services are below forecast by approximately $435k for July relating to minor delays in expenditure across council. Materials and services will be monitored in the coming months and identified risks or changes to expenditure will be considered as part of Council’s budget amendment processes.
Depreciation is over budget by approximately $1.1 million which is having a negative effect on the overall operating position. Some of the additional depreciation will be as a result of asset revaluations processed in June 2020 as required by the accounting standards; the full impact of this is being analysed by the finance team in conjunction with the asset management team. This is a non-cash expense. Finance Branch is currently investigating the July results.
This report and its recommendations are consistent with the following legislative provisions:
Local Government Regulation 2012
The implications of the financial results YTD are being monitored by management and any changes or risks to Council’s forecast position will be considered as part of Council’s budget amendment processes.
There are no specific implications as a result of this report.
The contents of this report did not require any community consultation. Analysis and explanations of the variances is undertaken in conjunction with the various Departments.
The monthly performance report for July 2020 is included at Attachment 1.
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1. |
Monthly Performance Report - July 2020 ⇩ |
Jeffrey Keech
Manager, Finance
I concur with the recommendations contained in this report.
Sonia Cooper
General Manager Corporate Services
“Together, we proudly enhance the quality of life for our community”
