IPSWICH

CITY

COUNCIL

 

 

AGENDA

 

 

of the

 

 

Community, Culture, Arts and Sport Committee

 

 

 

Held in the Council Chambers

2nd floor – Council Administration Building

45 Roderick Street

IPSWICH QLD 4305

 

 

On Thursday, 20 August 2020

At 10 minutes after conclusion of Governance and Transparency Committee


 

MEMBERS OF THE Community, Culture, Arts and Sport Committee

Councillor Andrew Fechner (Chairperson)

Councillor Kate Kunzelmann (Deputy Chairperson)

Mayor Teresa Harding

Councillor Nicole Jonic

 


Community, Culture, Arts and Sport Committee

Meeting Agenda

20 August

2020

 

Community, Culture, Arts and Sport Committee AGENDA

10 minutes after conclusion of Governance and Transparency Committee on Thursday, 20 August 2020

Council Chambers

 

Item No.

Item Title

Page No.

1

Covid-19 Social and Economic Monitoring Report

8

2

Proposed Children, Young People and Families Policy

37

3

Community Funding Programs

54

4

New Ipswich Central Library: Status Update Report

100

** Item includes confidential papers

 


Community, Culture, Arts and Sport Committee NO. 1

 

20 August 2020

 

AGENDA

 

1.             Covid-19 Social and Economic Monitoring Report

This is a report capturing a range of available indicators to help council estimate and monitor the social and economic impact of Covid-19 restrictions in Ipswich.

This report was finalised on 28 July 2020 and captures data relevant to a reporting period between mid-May and early-July 2020.  The report will continue to be prepared on a monthly basis for Council’s information purposes.

The report indicates that there has been some shift in community concerns and priorities as Covid-19 restrictions begin to ease, key concerns identified through June 2020 included:

·    Unemployment and changed employment conditions

·    Financial stress and uncertainty

·    Social isolation and related impacts on mental health

·    Domestic and family violence, consistent with last report

·    Community sector viability, an emerging issue from the last report.

As at 13 June 2020, the financial impact index reported that all Ipswich postcodes are likely to be experiencing a high financial impact. Postcode areas for Rosewood, Raceview, Ipswich – East, Redbank Plains and Springfield Lakes have been ranked within the 60-70th decile of Australian postcode areas hardest hit. Postcode areas of encompassing Barallen Point, Ripley Grandchester and Calvert were also reported to experience high financial impacts, ranked within the 50-60th decile of Australian postcode areas.

Economic modelling remains unchanged since the last monitoring report which estimated a drop of -10.9% in Ipswich’s GRP over the June Quarter. For context, this drop represents a lower level decline relative to estimates for Queensland and the nearby local government areas of Brisbane and Logan.

The most significant drop in terms of economic output value was estimated to have occurred in the Manufacturing industry (down $104 million) and Professional, Scientific and Technical Services (down $89 million).

 

The most significant drop by sector, represented as the percentage change in output for June Quarter (compared to 2018-2019 quarter average) is as follows:

·    Arts and Recreation Services: a 78.52% drop in economic output (-$25 million), and a 76.07% drop in value added through wages and taxes (-$10 million)

·    Accommodation and Food Services: a 63.34% drop in economic output (-$73 million), and a 63.30% drop in value added through wages and taxes (-$35 million)

·    Professional, Scientific, Technical Services: a 62% drop in economic output (-$88 million), and a 60.99% drop in value added through wages and taxes (-$45 million).

 

Recommendation

That the report be received and the contents noted. 

 

2.             Proposed Children, Young People and Families Policy

This is a report concerning the proposal of a new policy titled Children, Young People and Families Policy for Council to consider.

The proposed policy addresses Ipswich City Council’s 2017-2021 Corporate Plan commitment and will guide the future work of council with a contemporary and strategic statement of commitment. Adopting the proposed Children, Young People and Families Policy will require Council to repeal its existing Youth Policy (adopted and last reviewed in 2015).

Implementation of the Children, Young People and Families Policy will be a key consideration for Council as it develops a new corporate plan and undertakes annual planning including budget considerations.

 

Recommendation

A.             That the policy titled Youth Policy as detailed in Attachment 1 to the report by the Senior Social Policy Analyst dated 7 August, 2020, as per Item 8 of the Policy and Administration Board of 6 October 2015, adopted at the Council Ordinary Meeting on 23 October 2015, be repealed.

B.             That the policy titled Children, Young People and Families Policy as detailed in Attachment 2, to the report by the Senior Social Policy Analyst dated 7 August 2020, be adopted.

C.             That the Policy Development Brief as detailed in Attachment 3 to the report by the Senior Social Policy Analyst be noted.

D.             That the 2020-2021 budget allocation of $10,000 to support launch events for the policy in October 2020 be noted.

 

3.             Community Funding Programs

This is a report concerning the number of applications received in round one of Council’s 2020-2021 community funding and support programs which closed Friday 31 July, in particular the Major and Minor Funding Program and the Environment and Sustainability Funding Program.

Additionally, Council continues to receive Quick Response Fund submissions, which are assessed on an ongoing basis throughout the year. 

A summary of allocations made to successful applicants from the funding programs will be reported to Council in September 2020.

In the 2020-2021 financial year Council has allocated a total $1,066,500 to its community funding and support programs, as detailed below:

·    Major and Minor Fund                                                          $558,000

·    In-Kind Assistance                                                                   $180,000

·    Councillor Discretionary Fund                                             $162,000

·    RADF (includes Queensland Government Grant)               $96,500

·    Sport Achievement Fund                                                            $35,000

·    Environment and Sustainability Fund                                   $20,000

·    Quick Response Fund                                                                        $10,000

·    Viva Cribb Bursary                                                                        $5,000

·    TOTAL                                                                                          $1,066,500

In the 2020-2021 financial year Council has additionally allocated $600,000 to specific COVID-19 recovery funding and support programs for local sporting and community groups and small businesses.

 

Recommendation

That the report be received and the contents noted.

 

 

 

 

4.             New Ipswich Central Library: Status Update Report

This is a report concerning the status of the Ipswich Central Library construction, commissioning and activation.

For ease of reference in this report the facility is referred to as the new Ipswich Central Library, but official naming will be confirmed following a consultation and engagement process.

The new Ipswich Central Library construction is currently running ahead of schedule and following the implementation of technology, furniture, fixtures and equipment throughout September and October the new Ipswich Central Library is currently on-track to be operational by the end of November 2020.

There are a number of factors that would still prevent Council opening the new Ipswich Central Library to the public in November though, such as ongoing works in the surrounding civic plaza and administration building.

The new Ipswich Central Library will have a total collection of 73,000 items, four large meeting rooms, a training room, Local History Room and Makerspace.

 

Recommendation

That the report concerning the current status of the new Ipswich Central Library construction, commissioning and activation be received and the contents noted.

  

** Item includes confidential papers

and any other items as considered necessary.


Community, Culture, Arts and Sport Committee

Meeting Agenda

20 August

2020

 

Doc ID No: A6394537

 

ITEM:              1

SUBJECT:        Covid-19 Social and Economic Monitoring Report

AUTHOR:       Senior Social Policy Analyst

DATE:              30 July 2020

 

 

Executive Summary

This is a report capturing a range of available indicators to help council estimate and monitor the social and economic impact of Covid-19 restrictions in Ipswich.

This report was finalised on 28 July 2020 and captures data relevant to a reporting period between mid-May and early-July 2020.  The report will continue to be prepared on a monthly basis for Council’s information purposes.

The report indicates that there has been some shift in community concerns and priorities as Covid-19 restrictions begin to ease, key concerns identified through June 2020 included:

·    Unemployment and changed employment conditions

·    Financial stress and uncertainty

·    Social isolation and related impacts on mental health

·    Domestic and family violence, consistent with last report

·    Community sector viability, an emerging issue from the last report.

As at 13 June 2020, the financial impact index reported that all Ipswich postcodes are likely to be experiencing a high financial impact. Postcode areas for Rosewood, Raceview, Ipswich – East, Redbank Plains and Springfield Lakes have been ranked within the 60-70th decile of Australian postcode areas hardest hit. Postcode areas of encompassing Barallen Point, Ripley Grandchester and Calvert were also reported to experience high financial impacts, ranked within the 50-60th decile of Australian postcode areas.

Economic modelling remains unchanged since the last monitoring report which estimated a drop of -10.9% in Ipswich’s GRP over the June Quarter. For context, this drop represents a lower level decline relative to estimates for Queensland and the nearby local government areas of Brisbane and Logan.

The most significant drop in terms of economic output value was estimated to have occurred in the Manufacturing industry (down $104 million) and Professional, Scientific and Technical Services (down $89 million).

The most significant drop by sector, represented as the percentage change in output for June Quarter (compared to 2018-2019 quarter average) is as follows:

·    Arts and Recreation Services: a 78.52% drop in economic output (-$25 million), and a 76.07% drop in value added through wages and taxes (-$10 million)

·    Accommodation and Food Services: a 63.34% drop in economic output (-$73 million), and a 63.30% drop in value added through wages and taxes (-$35 million)

·    Professional, Scientific, Technical Services: a 62% drop in economic output (-$88 million), and a 60.99% drop in value added through wages and taxes (-$45 million).

Recommendation/s

That the report be received and the contents noted. 

RELATED PARTIES

This report is a compilation of internal and publicly available datasets relevant to the social and economic impacts of Covid-19 and related restrictions.

There is no conflict of interest to be declared in the preparation of this report.

Advance Ipswich Theme

Caring for the community

Background

In April 2020, Ipswich City Council initiated its COVID-19 Human Social and Economic Recovery (HSER) Sub Working Group, as part of Council’s Local Disaster Management process and in direct response to the COVID-19 pandemic in Ipswich.

In May 2020, this Sub Working Group transitioned its focus from immediate response initiatives to recovery phase. This recovery phase is being informed by a number of internal monitoring and reporting activities, together with targeted community and stakeholder engagement projects.

The attached COVID-19 Social and Economic Monitoring Report forms part of Council’s internal monitoring activities, which has been prepared with input from the HSER Sub Working Group.

It provides Council with an evidence base to help estimate and monitor the broader social and economic impact of COVID-19 in Ipswich. It is intended that this monitoring will continue through the roll-back of related economic stimulus measures expected to take place from September 2020.

Legal/Policy Basis

 

This report has been prepared in accordance with the following legislative provisions:

Local Government Act 2009

RISK MANAGEMENT IMPLICATIONS

This report forms part of Council’s internal monitoring process. Of itself the report represents a low risk to Council in terms of its preparation and internal use, however as an ongoing monitoring program, the information reported herein has the potential for high impact where it is used to inform community recovery activities. 

Financial/RESOURCE IMPLICATIONS

There are no budget implications associated with preparation of this report.

This report is prepared on a monthly basis. Inputs are coordinated with support from council’s Senior Social Policy Analyst and Social Data Officer (approximately .2 FTE).

COMMUNITY and OTHER CONSULTATION

This report has been developed with input and review from council’s COVID-19 Human Social and Economic Recovery (HSER) Sub Working Group.

Conclusion

The attached report captures a range of latest available social and economic indicators to help council estimate and monitor the direct and indirect impacts of Covid-19 restrictions in Ipswich.   

Attachments and Confidential Background Papers

 

1.

Covid-19 Social and Economic Monitoring Report - 28 July 2020

 

Myf Jagger

Senior Social Policy Analyst

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

 

“Together, we proudly enhance the quality of life for our community”


Community, Culture, Arts and Sport Committee

Meeting Agenda

20 August

2020

Item 1 / Attachment 1.

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Community, Culture, Arts and Sport Committee

Meeting Agenda

20 August

2020

 

Doc ID No: A6274127

 

ITEM:              2

SUBJECT:        Proposed Children, Young People and Families Policy

AUTHOR:       Senior Social Policy Analyst

DATE:              7 August 2020

 

 

Executive Summary

This is a report concerning the proposal of a new policy titled Children, Young People and Families Policy for Council to consider.

The proposed policy addresses Ipswich City Council’s 2017-2021 Corporate Plan commitment and will guide the future work of council with a contemporary and strategic statement of commitment. Adopting the proposed Children, Young People and Families Policy will require Council to repeal its existing Youth Policy (adopted and last reviewed in 2015).

Implementation of the Children, Young People and Families Policy will be a key consideration for Council as it develops a new corporate plan and undertakes annual planning including budget considerations.

Recommendations

A.             That the policy titled Youth Policy as detailed in Attachment 1 to the report by the Senior Social Policy Analyst dated 7 August, 2020, as per Item 8 of the Policy and Administration Board of 6 October 2015, adopted at the Council Ordinary Meeting on 23 October 2015, be repealed.

B.             That the policy titled Children, Young People and Families Policy as detailed in Attachment 2, to the report by the Senior Social Policy Analyst dated 7 August 2020, be adopted.

C.             That the Policy Development Brief as detailed in Attachment 3 to the report by the Senior Social Policy Analyst be noted.

D.             That the 2020-2021 budget allocation of $10,000 to support launch events for the policy in October 2020 be noted.

RELATED PARTIES

There are no conflicts of interest to declare in relation to the development and adoption of this new policy.

Advance Ipswich Theme

Caring for our community

Background

Ipswich City Council’s 2017-2021 Corporate Plan commits to “ensuring the needs of the city’s growing child and youth population are incorporated through the adoption of a child and youth friendly community policy”.

The expected outcome in meeting this commitment is “closer alignment to child-friendly city principles”.

Ipswich City Council’s proposed Children, Young People and Families Policy (Attachment 2) addresses the guiding principles for a child friendly city set by UNICEF with the United Nations Convention on the Rights of the Child as its foundation. The policy is shaped by a robust research and consultation process to ensure the policy reflects and is responsive to the Ipswich community’s character, values and aspirations for a child, youth and family-friendly city.

 

The policy aims to assist Ipswich City Council to:

·    make decisions in the best interests of children, young people and families.

·    invite their active participation in relevant council activities and plans.

·    foster a city where they can all live, work and stay local, and reach their full potential in Ipswich.

Key findings in developing the policy are contained in the Policy Development Brief (Attachment 3).

Ipswich City Council plays an important, wide reaching and diverse role in the creation of a child, youth and family-friendly city. Council provide services, programs, events, places, spaces and connectivity (see Attachment 3). Opportunities to further strengthen this role are being explored and captured for future consideration in Council’s Corporate Plan and annual planning (including budget) within the next six to twelve months and will include scheduling of reporting against the effectiveness of the policy.

It is proposed to launch the Children, Young People and Families Policy at events In October including five livestreamed engagement forums involving children and young people with independent facilitation. These launch events are being delivered in partnership with Mission Australia and Ipswich Youth Advisory Council (IYAC). Events are being designed to ensure Covid-19 restrictions are complied with.

Adopting the proposed Ipswich Children, Young People and Families Policy will require Council to repeal its existing Youth Policy, which was adopted and last reviewed in 2015 (Attachment 1).

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act (Qld) 2009 and Human Rights Act (Qld) 2019

RISK MANAGEMENT IMPLICATIONS

The risk of not adopting the proposed policy is that Council will be operating without direction to guide Council towards contributing positively to good social outcomes for Ipswich children, young people and families.    

Financial/RESOURCE IMPLICATIONS

Policy launch budget: As this is a strategically significant policy statement for Ipswich City Council, a 2020-2021 budget allocation of $10,000 is being used to support official launch activities in October 2020. This budget will cover costs for a total of five livestreamed engagement forums involving children and young people, with independent facilitation, and promotions. These launch events are being delivered in partnership with Mission Australia and Ipswich Youth Advisory Council.

Policy implementation: Implementation of this policy will be considered as part of the   development of Ipswich City Council’s new Corporate Plan and associated budgeting processes to ensure a strengthened implementation program occurs.

COMMUNITY and OTHER CONSULTATION

Internal and external consultation that helped shape the development of this policy and its next steps is reported online at Shape Your Ipswich (https://shapeyouripswich.com.au/children-youth-families).

The policy consultation process was supported by a general project overview with access to an online project page and background discussion paper. Consultation involved:   

·    Council staff survey & branch management and select team meetings – 70+inputs

·    Consultation with Ipswich Youth Advisory Council (IYAC) – 14 members  

·    All ages community survey – 367 responses, administered in online and hardcopy with targeted distribution through the Ipswich State High School; Rosewood State High School; Queensland Pathways Bundamba; YMCA Bundamba

·    All ages visioning workshops – 42 participants

·    Outreach engagement – reaching 100+ participants:

Playgroup Queensland’s Home Interaction Program for Parents and Youngsters (HIPPY)

Grandparents Day at Amaroo Child Care

Marburg Kids Musical Theatre Afterschool Event

Jamie's Ministry of Food events for young people

Meeting with Ipswich Multiple Births Association

Queens Park / Springfield School Holiday Activities

Council event attendance: Multifest and Ipswich Film Festival for Youth

Conclusion

The adoption of this policy represents a significant and forward-thinking commitment by the Ipswich City Council. It will help guide Council’s work for the City’s children, young people and families and will guide how we engage them in this work.

Attachments and Confidential Background Papers

 

1.

Current Ipswich City Council Youth Policy

2.

Proposed Children, Young People and Families Policy

3.

Policy Development Brief

 

Myf Jagger

Senior Social Policy Analyst

I concur with the recommendations contained in this report.

Barbara Dart

Manager Performance

I concur with the recommendations contained in this report.

Sean Madigan

General Manager - Coordination and Performance

 

“Together, we proudly enhance the quality of life for our community”


Community, Culture, Arts and Sport Committee

Meeting Agenda

20 August

2020

Item 2 / Attachment 1.

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Community, Culture, Arts and Sport Committee

Meeting Agenda

20 August

2020

Item 2 / Attachment 2.

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Community, Culture, Arts and Sport Committee

Meeting Agenda

20 August

2020

Item 2 / Attachment 3.

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Community, Culture, Arts and Sport Committee

Meeting Agenda

20 August

2020

 

Doc ID No: A6399935

 

ITEM:              3

SUBJECT:        Community Funding Programs

AUTHOR:       Community Grants Coordinator

DATE:              3 August 2020

 

 

Executive Summary

This is a report concerning the number of applications received in round one of Council’s 2020-2021 community funding and support programs which closed Friday 31 July, in particular the Major and Minor Funding Program and the Environment and Sustainability Funding Program.

Additionally, Council continues to receive Quick Response Fund submissions, which are assessed on an ongoing basis throughout the year. 

A summary of allocations made to successful applicants from the funding programs will be reported to Council in September 2020.

In the 2020-2021 financial year Council has allocated a total $1,066,500 to its community funding and support programs, as detailed below:

·    Major and Minor Fund                                                               $558,000

·    In-Kind Assistance                                                                        $180,000

·    Councillor Discretionary Fund                                                 $162,000

·    RADF (includes Queensland Government Grant)                 $96,500

·    Sport Achievement Fund                                                              $35,000

·    Environment and Sustainability Fund                                      $20,000

·    Quick Response Fund                                                                     $10,000

·    Viva Cribb Bursary                                                                           $5,000

·    TOTAL                                                                                               $1,066,500

In the 2020-2021 financial year Council has additionally allocated $600,000 to specific COVID-19 recovery funding and support programs for local sporting and community groups and small businesses.

Recommendation/s

That the report be received and the contents noted.

RELATED PARTIES

There are no related party matters associated with this report.

Advance Ipswich Theme

Caring for the community

Purpose of Report/Background

Council’s community funding programs support community organisations developing and delivering community projects that address local needs and achieve community outcomes.

Council undertakes four funding rounds per financial year for the Major and Minor Fund Program and Environment and Sustainability Fund.  Quick Response Funding is available on an ongoing basis throughout the year until funds are exhausted.

The Community Funding and Support Programs are promoted through various channels including social media, council’s website, grant writing capacity building workshops and council’s email networks. 

In line with the Community Funding and Support Program Guidelines, eligible applications are independently assessed and scored by a panel of council staff against assessment criteria, (as detailed within the Community Funding and Support Program Guidelines – see attachment 1).  Applicants are required to provide current quotes for goods and services for which funding is sought, to support their application. Applications which do not include current quotes are ineligible.

Applications for the Major and Minor Fund and the Environment and Sustainability Fund opened on 01 July and closed on 31 July 2020, Council received:

·    18 applications to the Major Fund

·    6 applications to the Minor Fund

·    2 applications to the Environment and Sustainability Fund

·    3 applications year to date to the Quick Response Fund

With the exception of Quick Response Fund applications which are assessed and notified within three weeks of receipt of applications, the timeframes for processing applications received is as follows:

 

Eligibility checks completed

4 August 2020

Eligible applications tasked to assessment panels

5 August 2020

Assessment panel meetings to moderate and rank applications

19 August 2020

Report to the Chief Executive Officer or his delegate for approval.  The report will include ineligible, successful and unsuccessful application.

21 August 2020

Applicants notified of the outcomes of funding applications.  Unsuccessful applicants will be provided feedback to assist with the development of further funding applications.

31 August 2020

Legal/Policy Basis

 

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009 and Local Government Regulations 2012.

RISK MANAGEMENT IMPLICATIONS

As part of Council’s eligibility and assessment process for community funding, applications are assessed against criteria outlined in the Community Funding and Support Guidelines.  This may result in applicants receiving less than they have requested and may impact their ability to deliver the project. As Council does not allow variations to funding agreements, all applicants will be required to confirm that they have the capacity to deliver their project as outlined within their funding application, before funds will be released.

Financial/RESOURCE IMPLICATIONS

Within the Community Development Branch, the Community Grants Team is responsible for the management and coordination of Council’s Community Funding and Support Programs. The Community Grants Team is a team of two (2) full-time staff.

Funding for the provision of Major and Minor Fund and Quick Response Fund is contained within the Community Development Branch 2020-2021 financial year budget. Funding for the provision of Environment and Sustainability Fund is contained within the Environment and Sustainability Branch 2020-2021 financial year budget.

There are no additional resourcing or budget implications associated with this report.

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community or other consultation.

Conclusion

Applications for community funding are assessed in accordance with the eligibility criteria and assessment process outlined in the Community Funding and Support Policy, and associated procedure and guidelines.

Attachments and Confidential Background Papers

 

1.

Community Funding and Support Guidelines

 

Josie Berry

Community Grants Coordinator

I concur with the recommendations contained in this report.

Cat Matson

Manager, Economic and Community Development

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

 

“Together, we proudly enhance the quality of life for our community”


Community, Culture, Arts and Sport Committee

Meeting Agenda

20 August

2020

Item 3 / Attachment 1.

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Community, Culture, Arts and Sport Committee

Meeting Agenda

20 August

2020

 

Doc ID No: A6405568

 

ITEM:              4

SUBJECT:        New Ipswich Central Library: Status Update Report

AUTHOR:       Acting Manager Library and Customer Services

DATE:              5 August 2020

 

 

Executive Summary

This is a report concerning the status of the Ipswich Central Library construction, commissioning and activation.

For ease of reference in this report the facility is referred to as the new Ipswich Central Library, but official naming will be confirmed following a consultation and engagement process.

The new Ipswich Central Library construction is currently running ahead of schedule and following the implementation of technology, furniture, fixtures and equipment throughout September and October the new Ipswich Central Library is currently on-track to be operational by the end of November 2020.

There are a number of factors that would still prevent Council opening the new Ipswich Central Library to the public in November though, such as ongoing works in the surrounding civic plaza and administration building.

The new Ipswich Central Library will have a total collection of 73,000 items, four large meeting rooms, a training room, Local History Room and Makerspace.

Recommendation/s

That the report concerning the current status of the new Ipswich Central Library construction, commissioning and activation be received and the contents noted.

RELATED PARTIES

There are no related parties or conflicts of interest associated with the presentation of this status update report.

Advance Ipswich Theme

Managing growth and delivering key infrastructure

Purpose of Report/Background

The new Ipswich Central Library is a key component of the Nicholas Street Development and one of the earliest major deliverables of the program.

Construction and fit-out of the new Ipswich Central Library is currently ahead of schedule with the Libraries and Customer Services team aiming to have the facility ready for operation in November.

At this time, Hutchinson Builders is scheduled to hand-over the facility in August which will see Council take possession and commence fit-out approximately four to six weeks ahead of schedule.

The early hand-over means Council is well positioned to commission the standard and specialised technology required to support the business operation. Council’s Information Communications Technology Branch in partnership with the Libraries and Customer Services Branch will deliver the requisite infrastructure, hardware and network configuration to enable the establishment of the new facility – this work is expected to be completed by the end of October.

The Libraries and Customer Services Branch will then deploy furniture, fixtures and equipment towards being operational in November.

If there are no construction, technology or fit-out issues to prevent the new Ipswich Central Library being operational in November, Council will still need to assess external dependencies, specifically the completion of works in the civic plaza, the removal of the exclusion zone surrounding the administration building and streetscape works occurring on Nicholas Street before committing to opening the facility to the public.

Hutchinson Builders have advised that these components are all concurrently on track for completion in mid-November.

Naming

The official naming of the new Ipswich Central Library (and the Ipswich Children’s Library) has been included as part of the Ipswich Central Redevelopment Place-Naming consultation underway by Council’s Communications and Engagement Branch.

Collection Migration

Approximately 73,000 items will be transported from the current Ipswich Central Library to the new facility in order to migrate the collection.

In order to move the collection, the current Ipswich Central Library will be closed for a maximum of two weeks while specialist removal contractors work with Council’s Content Development and Logistics teams to remove and restock the items according to a specifically designed layout and format.

The shutdown period is currently planned for Monday 19 October to Friday 30 October but is subject to change.

The children’s collection will remain at the current Ipswich Central Library and will form the core of the collection for the interim Children’s Library which will operate in the current library building until the new dedicated children’s facility in the administration building is brought online in mid-2021.

Size, Collection and Service Comparison

The publically available (non-children specific) area of the current Ipswich Central Library is approximately 2,600 m2 spread over three floors – by comparison the new facility is 1,800 m2 on one level.

The current Ipswich Central Library has 106,000 items (excluding children’s content) with 88,000 items on the shelves and 27,000 items on loan – by comparison the new facility will have a total collection of 73,000 items with 55,000 items on the shelves and 18,000 items expected to be on loan. The 33,000 items that do not transition to the new facility will be available as part of the off-site collection which are rotated or reserved through standard systems.

The current Ipswich Central Library has two meeting rooms without audio visual functionality or out-of-hours access – by comparison the new facility will have three six-person rooms and one ten-person room each with audio visual functionality and the potential for out-of-ours access.

The current Ipswich Central Library has one training room with 20 training computers – by comparison the new facility will have a similar sized room and number of training computers.

The Local History Room and Makerspace will be improved upon in the new facility but within a similar scale as the current Ipswich Central Library.

Special events which have traditionally been held in the current Ipswich Central Library such as Cocktail Hour or An Evening With will be held in the purpose built event space on level one of the administration building and not in the new Ipswich Central Library facility.

Ipswich Children’s Library

The Ipswich Children’s Library is scheduled to open in mid-2021 on the ground floor of the administration building.

The facility is planned to offer over 30,000 curated children’s items, an event space, specialised technology and will be staffed by a team trained in the curation and delivery of children’s literature, programs and special events.

The Ipswich Children’s Library will use the remainder of juvenile literature content from the current Ipswich Central Library and will be augmented with new content as the facility opens.

 

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

RISK MANAGEMENT IMPLICATIONS

There are no risks associated with the presentation of this status update report.

Financial/RESOURCE IMPLICATIONS

There are no financial/resource implications associated with the presentation of this status update report.

COMMUNITY and OTHER CONSULTATION

There was no community or other consultation was required in the presentation of this status update report.

Conclusion                 

The attached report captures the current status of the new Ipswich Central Library project and provides additional information regarding the schedule and proposed offering at the new facility.

Attachments and Confidential Background Papers

 

1.

CBD Library Photos - 2 August 2020

2.

CBD Library Plans

 

Matt Pascoe

Acting Manager Library and Customer Services

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

 

“Together, we proudly enhance the quality of life for our community”





 



 


 


Community, Culture, Arts and Sport Committee

Meeting Agenda

20 August

2020

Item 4 / Attachment 2.