Agenda of Council Ordinary Meeting

Council

Meeting Agenda

30 June

2020

Unconfirmed Minutes of Council Ordinary Meeting

26 May 2020

Held in the Council Chambers, Administration Building

45 Roderick Street, Ipswich

The meeting commenced at 9.01 am

ATTENDANCE AT COMMENCEMENT	Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Sheila Ireland, Nicole Jonic, Paul Tully, Marnie Doyle, Andrew Fechner, Kate Kunzelmann and Russell Milligan
WELCOME TO COUNTRY	Aunty Lilly accompanied by Aunty Maria presented the Welcome to Country in recognition of National Sorry Day – 26 May 2020 and the commencement of National Reconciliation Week 2020 – 27 May to 3 June 2020 – In this together. Aunty Lilly and Aunty Maria presented the Mayor with a token of thanks. Mayor Teresa Harding thanked Aunty Lilly and Aunty Maria for presenting the Welcome to Country, for their tireless work in the community, for sharing and helping everyone acknowledge the history and journey that all Australians take and acknowledged the suffering that has occurred in the past which all cultures should respect.
OPENING PRAYER	Councillor Sheila Ireland
APOLOGIES AND LEAVE OF ABSENCE	Nil
CONDOLENCES	Nil
TRIBUTES	Nil

G. PresentATion OF Petitions

G1.

PETITION – SKATE PARK SUTTON PARK, BRASSALL

Petition received by Jim Madden MP Member for Ipswich West on behalf of residents of Brassall containing 61 signatures, requesting council demolish and reconstruct the Skate Park at Sutton Park, Brassall, to meet all relevant safety requirements, after full consultation with the residents of Brassall.

Moved by Councillor Kate Kunzelmann:

That the petition be referred to the appropriate council department for investigation and the preparation of a response or report back to council.

Seconded Councillor Russell Milligan

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

PRESENTATIONS AND DEPUTATIONS

Nil

PUBLIC PARTICIPATION

Mayor Teresa Harding noted 6 public participation submissions received from residents on the following matters:

Item J – Feedback on Confirmation of Minutes

Submission comment: That before confirming the minutes, councillors should note that for best practice governance, minutes should state specific reasons why the meeting was closed and a summary of what was discussed while the matter was closed.

Response: Mayor Teresa Harding confirmed that at the General Purposes Committee the meeting was closed twice and that residents would like to have an explanation provided in the minutes as to why a matter is commercial in confidence.

Item N – Report of the General Purposes Committee

Submission comment: In future the CBD development should not be discussed at the General Purposes Committee. It is of major community interest.

The General Purposes Committee should not be used for every matter before Council. Doing so undermines the new Council initiative to accept community submissions unless submissions are also accepted for the committee. Otherwise, the community can only make submissions after the decisions have effectively been made. Residents of Ipswich are going to get very sceptical of the General Purposes Committee.

Response: Mayor Teresa Harding stated that this matter would be taken on notice.

Item 5 on the report of the General Purposes Committee – Amendment of Council’s Meeting Procedure Policy

Submission comment: This matter is a waste of Council time and Councillors should focus on strategic issues of importance to the community.

Response: Mayor Teresa Harding outlined that it is a policy decision of council that any change to policy must come to council so that it can be dealt with in an open and accountable manner.

Item P2 – Notice of Motion in relation to recognition of David Pahlke

Submission comment: The submission referenced that they were against this matter.

Response: Mayor Teresa Harding noted this comment.

Officer’s Report – Establishment of Ipswich Central Redevelopment Standing Committee

Submission comment: The resident raised concern about the Ipswich Central Redevelopment Standing Committee and that it does not go back to the old days of Ipswich City Properties in that it is not a board but is a true governance committee and ensuring that paperwork and documentation is open to the public.

Response: Mayor Teresa Harding noted this comment.

Officer’s Report – Establishment of Ipswich Central Redevelopment Standing Committee

Submission comment: If this committee is to be made up of the current Councillors, then for the Ipswich community to feel confident in the process for the redevelopment of the CBD, going forward, Councillors that were part of the past Council should not be able to represent the community on this committee. This way the community would feel confident that there is a new focus and transparency from the Council.

Response: Mayor Teresa Harding noted this comment.

J. Confirmation of Minutes

J1.

Confirmation of Minutes of Ordinary Meeting

Moved by Councillor Jacob Madsen:

That the Minutes of the Ordinary Meeting held on 24 March 2020 be confirmed.

Seconded by Deputy Mayor Marnie Doyle

Mayor Teresa Harding sought comment from the Chief Executive Officer and the former Interim Administrator as to the accuracy of the minutes.

The Chief Executive Officer and former Interim Administrator (Steve Greenwood) confirmed the minutes as true and correct.

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

J2.

Confirmation of Minutes of POST-ELECTION Meeting

Moved by Councillor Russell Milligan:

That the Minutes of the Post-Election Meeting held on 27 April 2020 be confirmed.

Seconded by Deputy Mayor Marnie Doyle

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

K. mayoral Minute

K1.

Full Report on the health and management of the Bremer River and Ipswich waterways

Moved by Mayor Teresa Harding:

That a full report on Council’s roles and responsibilities in the management of the Bremer River and Ipswich waterways be presented to Council for consideration of future actions and investment priorities.

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

L. Declarations of Interest in matters on the agenda

conflict of interest

Councillor Jacob madsen

In accordance with section 175E of the Local Government Act 2009, Councillor Jacob Madsen informed the meeting that he has, or could reasonably be taken to have, a conflict of interest in Item N1. for item 11, 12, 13 and 14 of the Report of the General Purposes Committee and in the Officer’s Report Item 8.3 titled Establishment of Ipswich Central Redevelopment Standing Committee.

The nature of the interest is that he is Assistant Secretary of the Ipswich Trades Hall and Labour Day Committee which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment program that council is undergoing.

Councillor Jacob Madsen came to the conclusion that because of the nature of the conflict, he will exclude himself from the meeting while these matters are debated and the vote taken.

material personal interest

Councillor andrew fechner

In accordance with section 175C of the Local Government Act 2009, Councillor Andrew Fechner informed the meeting that he has a Material Personal Interest in Item N1. for items 11, 12, 13 and 14 of the Report of the General Purposes Committee and in the Officer’s Report Item 8.3 titled Establishment of Ipswich Central Redevelopment Standing Committee.

The nature of the interest is that he stands to gain a benefit or suffer a loss due to his business interest in Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street, Ipswich.

Councillor Andrew Fechner advised he will exclude himself from the meeting while these matters are debated and the vote taken.

M. Business Outstanding

Lifting Matters from the table

Moved by Deputy Mayor Marnie Doyle:

That the following matters be lifted from the table and dealt with accordingly:

· M1 – Cherish the Environment Foundation Limited – 2018-2019 Financial Statements and Final Management Report

· M2 – Cherish the Environment Foundation – Council Representatives.

Seconded by Councillor Jacob Madsen

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

M1.

Cherish the Environment Foundation Limited - 2018-2019 Financial Statements and Final Management Report

Moved by Councillor Kate Kunzelmann:

A. That the 2018-2019 Financial Statements for Cherish the Environment Foundation Limited, as detailed in Attachment 1 of the report by the Principal Financial Accountant dated 21 April 2020, be received and noted.

B. That the 2018-2019 Final Management Report for Cherish the Environment Foundation Limited, as detailed in Attachment 2 of the report by the Principal Financial Accountant dated 21 April 2020, be received and noted.

Seconded by Councillor Sheila Ireland

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

M2.

Cherish the Environment Foundation - Council Representatives

Moved by Councillor Andrew Fechner:

A. That Council nominate Councillor Andrew Fechner and a suitably qualified member of staff as determined by the Chief Executive Officer to be its representatives for the Cherish the Environment Limited Board.

B. That Cherish the Environment Foundation Limited be advised of Council’s nominations as its representatives for the Cherish the Environment Limited Board.

Seconded by Deputy Mayor Marnie Doyle.

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

n. Reception and Consideration of Committee Reports

n1.

REPORT OF THE General Purposes Committee – Items 1 to 9

Moved by Mayor Teresa Harding:

That the General Purposes Committee Report No. 2020(01) of 19 May 2020 be received and adopted with the exception of Items 10, 11, 12, 13 and 14.

Seconded by Deputy Mayor Marnie Doyle.

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

n1.

General Purposes Committee – item 10

Moved by Councillor Russell Milligan:

That Item 10 (Funding Arrangements for Brisbane Lions Stadium, Springfield) of the General Purposes Committee Report No. 2020(01) of 19 May 2020 be received and adopted.

Seconded by Councillor Nicole Jonic

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

At 9.55 am Councillors Jacob Madsen and Andrew Fechner left the meeting room due to their declared interest in Items 11, 12, 13 and 14 of the report of the General Purposes Committee.

N1.

GENERAL PURPOSES COMMITTEE – ITEM 11

Moved by Councillor Nicole Jonic:

That Item 11 (Ipswich Central Program Report No 23 to 3 April 2020 and No 24 to 8 May 2020) of the General Purposes Committee Report No. 2020(01) of 19 May 2020 be received and adopted.

Seconded by Deputy Mayor Marnie Doyle.

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Harding

Ireland

Jonic

Tully

Doyle

Kunzelmann

Milligan

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

N1.

GENERAL PURPOSES COMMITTEE – ITEM 12

Moved by Councillor Nicole Jonic:

That Item 12 Tender Consideration Plan – Appointment of Retail Leasing Agent, Nicholas Street – Ipswich Central Project of the General Purposes Committee Report No. 2020(01) of 19 May 2020 be received and adopted.

Seconded by Councillor Russell Milligan.

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Harding

Ireland

Jonic

Tully

Doyle

Kunzelmann

Milligan

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

N1.

GENERAL PURPOSES COMMITTEE – ITEM 13

Moved by Councillor Russell Milligan:

That Item 13 – Development Application Recommendation – 143, 143A, 163 Brisbane Street, 23, 24 Ipswich City Mall and 2 (Lot 1) Bell Street, Ipswich – 10301/20190/CA – Material Change of Use for a Business Use, Entertainment Use, Recreation Use and Shopping Centre of the General Purposes Committee Report No. 2020(01) of 19 May 2020 be received and adopted.

Seconded by Councillor Sheila Ireland

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Harding

Ireland

Jonic

Tully

Doyle

Kunzelmann

Milligan

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

N1.

GENERAL PURPOSES COMMITTEE – ITEM 14

Moved by Deputy Mayor Marnie Doyle:

Item 14 – Governance Arrangements for Ipswich Central Redevelopment of the General Purposes Committee Report No. 2020(01) of 19 May 2020 be received and adopted.

Seconded by Councillor Russell Milligan

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Harding

Ireland

Jonic

Tully

Doyle

Kunzelmann

Milligan

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

At 10.04 am Councillors Jacob Madsen and Andrew Fechner returned to the meeting room.

o. Officers’ Reports

O1.

Quarterly Performance Report - Q3 19/20FY

Moved by Deputy Mayor Marnie Doyle:

That the report be received and the contents noted.

Seconded by Councillor Kate Kunzelmann.

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

SUPPLEMENTARY MOTION

Moved by Councillor Ireland

That a report outlining the current strategy and policies for libraries including future deployment of library pods, be presented to a future meeting as well as the usage and costing of the Karalee library pod.

Seconded by Deputy Mayor Marnie Doyle

VARIATION TO MOTION

Councillor Russell Milligan proposed a variation to the motion:

That the report be presented to the next Council Ordinary meeting.

The mover and seconder of the supplementary motion agreed to the proposed variation.

That a report outlining the current strategy and policies for libraries including future deployment of library pods, be presented to the next Council Ordinary meeting as well as the usage and costing of the Karalee library pod.

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

O2.

Report - Audit and Risk Management Committee No. 2020(02) of 20 May 2020

Moved by Deputy Mayor Marnie Doyle:

A. That the General Manager (Corporate Services) provide an update to the August Audit and Risk Management Committee in relation to the resolution of Cherish the Environment Foundation issues including the proposed governance arrangements and responses to the issues raised by the Queensland Audit Office and Internal Audit.

B. That the draft Internal Audit Annual Plan for 2020-2021 that includes the draft Strategic Three Year Internal Audit Plan for 2020-2023 (Attachment 2) as prepared by the Chief Audit Executive be considered and endorsed by the Audit and Risk Management Committee.

C. That through the Audit and Risk Management Committee Chair, the final valuation report for 2019-2020 (to be finalised by mid-June 2020) be circulated to Committee Members for discussion and endorsement and if required a special Audit and Risk Management Committee meeting be convened to approve and endorse the report prior to 30 June 2020.

D. That a presentation relating to processes and controls for maintaining privacy on council related matters and information be presented to the August meeting of the Audit and Risk Management Committee.

E. That a presentation relating to council’s IT general Control Framework including IT governance, accountabilities, delegations access and process controls and cyber security from a council perspective, be presented to the August meeting of the Audit and Risk Management Committee.

Seconded by Councillor Nicole Jonic.

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

At 10.20 am Councillors Jacob Madsen and Andrew Fechner left the meeting room due to their declared interest in Item 3 titled Establishment of Ipswich Central Redevelopment Standing Committee.

O3. Establishment of Ipswich Central Redevelopment Standing Committee	Moved by Councillor Russell Milligan: A. That Council establish the Ipswich Central Redevelopment Committee. B. That Council determine the membership of the Ipswich Central Redevelopment Committee, including the appointment of the Chair of the Committee. C. That the Ipswich Central Redevelopment Committee be held 10 minutes after the conclusion of the General Purposes Committee on 23 June 2020 and 21 July 2020 with further meetings to be confirmed by Council. D. That the terms of reference for the Ipswich Central Redevelopment Committee as shown in Attachment 1 be adopted. Seconded by Councillor Nicole Jonic.
VARIATION TO MOTION	Deputy Mayor Marnie Doyle proposed a variation to Recommendation B: That Deputy Mayor Marnie Doyle be appointed as Chairperson of the Ipswich Central Redevelopment Committee and that membership comprise of Mayor Teresa Harding, Councillors Kate Kunzelmann, Nicole Jonic and Russell Milligan. The mover and seconder agreed to the proposed variation of Recommendation B. A. That Council establish the Ipswich Central Redevelopment Committee. B. That Deputy Mayor Marnie Doyle be appointed as Chairperson of the Ipswich Central Redevelopment Committee and that membership comprise of Mayor Teresa Harding, Councillors Kate Kunzelmann, Nicole Jonic and Russell Milligan. C. That the Ipswich Central Redevelopment Committee be held 10 minutes after the conclusion of the General Purposes Committee on 23 June 2020 and 21 July 2020 with further meetings to be confirmed by Council. D. That the terms of reference for the Ipswich Central Redevelopment Committee as shown in Attachment 1 be adopted.
	Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Ireland Jonic Tully Doyle Kunzelmann Milligan All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken. The motion was put and carried.
	At 10.28 am Councillors Jacob Madsen and Andrew Fechner returned to the meeting room.

p. Notices of Motion

p1.

Notice of Motion - Use of captioning on live stream meetings

Moved by Councillor Sheila Ireland:

That Ipswich City Council ensures that Council meetings are accessible and inclusive for all people with a disability through the use of captioning on publically available live stream meetings.

Seconded by Councillor Kate Kunzelmann

VARIATION TO MOTION

Mayor Teresa Harding proposed a variation to the motion:

That a report be presented back to council to explore the accessibility, costs, schedule, timeframes and capability to allow for an informed decision.

The mover and seconder agreed to the proposed variation.

Mayor Teresa Harding called for a division on the vote

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

p2.

Notice of Motion - Recognition of David Pahlke

Moved by Councillor Sheila Ireland:

That Ipswich City Council recognise the contribution of David Pahlke to Rosewood and surrounds and his longstanding efforts to establish a local library with the installation of a plaque next to the official Rosewood Library opening plaque.

Seconded by Councillor Paul Tully.

Mayor Teresa Harding called for a division on the vote

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Ireland Harding

Tully Madsen

Jonic

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and lost.

MOTION

Moved by Mayor Teresa Harding:

That a report on all community assets named after dismissed councillors be submitted to the next council ordinary meeting.

Seconded by Councillor Kate Kunzelmann

VARIATION TO MOTION

Deputy Mayor Marnie Doyle proposed a variation to the motion:

That a report listing all community assets and infrastructure named after dismissed councillors be submitted to the next council ordinary meeting.

The mover and seconder agreed to the proposed variation.

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE NEGATIVE ABSTAINED

Councillors: Councillors: Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

q. Questions on Notice

Nil

MEETING CLOSED

The meeting closed at 10.47 am.

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

Council

Meeting Agenda

30 June

2020

Unconfirmed Minutes of Council Special Meeting

17 June 2020

Held in the Council Chambers, Administration Building

45 Roderick Street, Ipswich

The meeting commenced at 2.00 pm

ATTENDANCE AT COMMENCEMENT	Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Sheila Ireland, Nicole Jonic, Paul Tully, Deputy Mayor Marnie Doyle, Andrew Fechner, Kate Kunzelmann and Russell Milligan
WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY	Councillor Kate Kunzelmann
OPENING PRAYER	Deputy Mayor Marnie Doyle
APOLOGIES AND LEAVE OF ABSENCE	Nil
DECLARATIONS OF INTEREST	In accordance with section 175E of the Local Government Act 2009, Councillor Nicole Jonic informed the meeting that she has, or could reasonably be taken to have, a conflict of interest in Item 11 titled Remondis Deed of Settlement. The nature of the interest is that she has two brothers that are employed by Remondis. Councillor Nicole Jonic came to the conclusion that because of the nature of the conflict, she will exclude herself from the meeting while this matter is debated and the vote taken.

Officers' reports:

F.1

Council Procurement Reform 2019-2020

Moved by Councillor Kate Kunzelmann:

Seconded by Deputy Mayor Marnie Doyle:

That Council note the objectives and outcomes intended by Business Transformation Project (BTP) #3 Procurement and the work that has been completed and is still underway to transform Council’s vital procurement model and function.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

F.2 Buy Ipswich Approach	Moved by Councillor Andrew Fechner: Seconded by Councillor Nicole Jonic: That the policy titled ‘Procurement Policy’ be amended as outlined in Attachment 1, by incorporating significant strengthening of support for local business and industry including a new Buy Ipswich Approach.
VARIATION TO MOTION	Mayor Teresa Harding proposed a variation to the motion: That the current recommendation be titled A and a further recommendation B be included as follows: B. That Council publish data to the Transparency and Integrity Hub on the total value procured and the proportion of local spend for each quarter. The mover and seconder of the original motion agreed to the proposed variation.
	Moved by Councillor Andrew Fechner: Seconded by Councillor Nicole Jonic: A. That the policy titled ‘Procurement Policy’ be amended as outlined in Attachment 1, by incorporating significant strengthening of support for local business and industry including a new Buy Ipswich Approach. B. That Council publish data to the Transparency and Integrity Hub on the total value procured and the proportion of local spend for each quarter.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
	The motion was put and carried.

F.3 Tender Consideration Plan - Polaris Data Centre Consolidation	Moved by Councillor Nicole Jonic: Seconded by Deputy Mayor Marnie Doyle: A. That Council resolve to prepare a Tender Consideration Plan for the leased rack space from NTT Data in accordance with section 230(1)(a) of the Local Government Regulation 2012. B. That Council resolve to adopt the Tender Consideration Plan for the leased rack space from NTT Data as outlined in the report by the Manager, Procurement dated 3 June 2020 in accordance with section 230(1)(b) of the Local Government Regulation 2012. C. That Council resolve to enter into a contract with NTT Data Services Australia Pty Ltd for Leased Rack space on the terms described in the report by the Manager, Procurement dated 3 June 2020. D. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract with NTT Data Services Australia Pty Ltd to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.
VARIATION TO MOTION	Councillor Paul Tully proposed a variation to the motion: That recommendation A be deleted and the remaining recommendations B, C and D be retitled A, B and C and that the wording in recommendation A be incorporated into the newly titled recommendation A. A. That Council resolve to prepare and adopt a Tender Consideration Plan for the leased rack space from NTT Data in accordance with section 230(1)(a) and (b) of the Local Government Regulation 2012 as outlined in the report by the Manager, Procurement dated 3 June 2020. The mover and seconder agreed to the proposed variation.
	Moved by Councillor Nicole Jonic: Seconded by Deputy Mayor Marnie Doyle: A. That Council resolve to prepare and adopt a Tender Consideration Plan for the leased rack space from NTT Data as outlined in the report by the Manager, Procurement dated 3 June 2020 in accordance with section 230(1)(a) and (b) of the Local Government Regulation 2012. B. That Council resolve to enter into a contract with NTT Data Services Australia Pty Ltd for Leased Rack space on the terms described in the report by the Manager, Procurement dated 3 June 2020. C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract with NTT Data Services Australia Pty Ltd to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
	The motion was put and carried.

	Due to council legal advice in relation to the separation of the original Recommendations A and B, the original motion was recommitted.
RECOMMIT ORIGINAL MOTION - ITEM F3	Moved by Deputy Mayor Marnie Doyle: Seconded by Councillor Jacob Madsen: That the original motion for Item F3 be recommitted.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
	The motion was put and carried.

ORIGINAL MOTION F.3

Tender Consideration Plan - Polaris Data Centre Consolidation

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

A. That Council resolve to prepare a Tender Consideration Plan for the leased rack space from NTT Data in accordance with section 230(1)(a) of the Local Government Regulation 2012.

B. That Council resolve to adopt the Tender Consideration Plan for the leased rack space from NTT Data as outlined in the report by the Manager, Procurement dated 3 June 2020 in accordance with section 230(1)(b) of the Local Government Regulation 2012.

C. That Council resolve to enter into a contract with NTT Data Services Australia Pty Ltd for Leased Rack space on the terms described in the report by the Manager, Procurement dated 3 June 2020.

D. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract with NTT Data Services Australia Pty Ltd to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

F.4 Tender Consideration Plan - Pathway Software Licencing, Maintenance and Support	Moved by Councillor Andrew Fechner: Seconded by Councillor Kate Kunzelmann: A. That Council resolve to prepare a Tender Consideration Plan for Pathway Licencing, Maintenance and Support in accordance with section 230(1)(a) of the Local Government Regulation 2012. B. That Council resolve to adopt the Tender Consideration Plan for Pathway Licencing, Maintenance and Support as outlined in the report by the ICT Category Specialist – Senior Procurement Officer dated 1 June 2020 in accordance with section 230(1)(b) of the Local Government Regulation 2012. C. That Council resolve to enter into a contract with Infor Global Solutions for Pathway Licencing, Maintenance and Support on the terms described in this report by the Manager, Procurement dated 1 June 2020. D. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract with Infor Global Solutions (ANZ) Pty Ltd to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.
VARIATION TO MOTION	Councillor Paul Tully proposed a variation to the motion: That recommendation A be deleted and the remaining recommendations B, C and D be retitled A, B and C and that the wording in recommendation A be incorporated into the newly titled recommendation A. A. That Council resolve to prepare and adopt a Tender Consideration Plan for Pathway Licencing, Maintenance and Support in accordance with section 230(1)(a) and (b) of the Local Government Regulation 2012 as outlined in the report by the ICT Category Specialist – Senior Procurement Officer dated 1 June 2020. The mover and seconder of the original motion agreed to the proposed variation.
	Moved by Councillor Andrew Fechner: Seconded by Councillor Kate Kunzelmann: A. That Council resolve to prepare and adopt the Tender Consideration Plan for Pathway Licencing, Maintenance and Support as outlined in the report by the ICT Category Specialist – Senior Procurement Officer dated 1 June 2020 in accordance with section 230(1)(a) and (b) of the Local Government Regulation 2012. B. That Council resolve to enter into a contract with Infor Global Solutions for Pathway Licencing, Maintenance and Support on the terms described in this report by the Manager, Procurement dated 1 June 2020. C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract with Infor Global Solutions (ANZ) Pty Ltd to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.
	AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
	The motion was put and carried.

	Due to council legal advice in relation to the separation of the original Recommendations A and B, the original motion was recommitted.
RECOMMIT ORIGINAL MOTION - ITEM F4	Moved by Councillor Jacob Madsen: Seconded by Councillor Russell Milligan: That the original motion for Item F3 be recommitted.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
	The motion was put and carried.

ORIGINAL MOTION

F.4

Tender Consideration Plan - Pathway Software Licencing, Maintenance and Support

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

A. That Council resolve to prepare a Tender Consideration Plan for Pathway Licencing, Maintenance and Support in accordance with section 230(1)(a) of the Local Government Regulation 2012.

B. That Council resolve to adopt the Tender Consideration Plan for Pathway Licencing, Maintenance and Support as outlined in the report by the ICT Category Specialist – Senior Procurement Officer dated 1 June 2020 in accordance with section 230(1)(b) of the Local Government Regulation 2012.

C. That Council resolve to enter into a contract with Infor Global Solutions for Pathway Licencing, Maintenance and Support on the terms described in this report by the Manager, Procurement dated 1 June 2020.

D. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract with Infor Global Solutions (ANZ) Pty Ltd to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

“The attachment/s to this report are confidential in accordance with section 275(1)(e) of the Local Government Regulation 2012- contracts proposed to be made by it.”

The attachments are commercial in-confidence relating to contracts proposed to be made by Council.

F.5

Tender Consideration Plan - iFerret Maintenance

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

A. That Council resolve to adopt the Tender Consideration Plan for Galapagos Pty Limited iFerret software as outlined in the report by the ICT Category Specialist dated 4 June 2020 in accordance with section 230(1)(b) of the Local Government Regulation 2012.

B. That Council resolve it is satisfied under section 235 (b) of the Local Government Regulation (Regulation) 2012 that the exemption under section 235(b) of the Regulation applies because of the specialised nature of the services that it would be impractical or disadvantageous for the local government to invite quotes or tenders.

C. That Council resolve to enter into a contract with Galapagos Pty Limited for maintenance and support for iFerret for a period of three (3) years.

D. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract with Galapagos Pty Limited to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

VARIATION TO MOTION

Mayor Teresa Harding proposed a variation to the motion:

That the current Recommendation A be replaced with Recommendation A below and the remaining paragraphs be retitled B, C, D and E accordingly.

A. That Council resolve to prepare a Tender Consideration Plan for Galapagos Pty Limited iFerret software in accordance with section 230(1)(a) of the Local Government Regulation 2012.

The mover and seconder agreed to the proposed variation.

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

A. That Council resolve to prepare a Tender Consideration Plan for Galapagos Pty Limited iFerret software in accordance with section 230(1)(a) of the Local Government Regulation 2012.

B. That Council resolve to adopt the Tender Consideration Plan for Galapagos Pty Limited iFerret software as outlined in the report by the ICT Category Specialist dated 4 June 2020 in accordance with section 230(1)(b) of the Local Government Regulation 2012.

C. That Council resolve it is satisfied under section 235(b) of the Local Government Regulation (Regulation) 2012 that the exemption under section 235(b) of the Regulation applies because of the specialised nature of the services that it would be impractical or disadvantageous for the local government to invite quotes or tenders.

D. That Council resolve to enter into a contract with Galapagos Pty Limited for maintenance and support for iFerret for a period of three (3) years.

E. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract with Galapagos Pty Limited to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

F.6

Contracts extended under Local Government Regulation 2012 - s235(c) - May 2020

Moved by Councillor Russell Milligan:

Seconded by Councillor Andrew Fechner:

That Council note the extension of three contracts under s235(c) of the Local Government Regulation 2012:

· Commercial Cleaning (14-15-060)

· Plant Hire Services (Dry Hire) (14-15-014)

· Plant Hire – Wet Services (14-15-005)

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

F.7 Contract Extension - Safe City Monitoring	Moved by Councillor Andrew Fechner: Seconded by Councillor Kate Kunzelmann: That the Chief Executive Officer be authorised to administer a contract extension for the Safe City Monitoring, Contract No. 14-15-011 and to do any other acts necessary to implement Council’s decision in accordance with section 13(3)(c) of the Local Government Act 2009.
VARIATION TO MOTION	Mayor Teresa Harding proposed a variation to the motion: That the words ‘for three months’ be added after the word extension. The mover and seconder of the original motion agreed to the proposed variation.
	Moved by Councillor Andrew Fechner: Seconded by Councillor Kate Kunzelmann: That the Chief Executive Officer be authorised to administer a contract extension for three months for the Safe City Monitoring Contract No. 14-15-011 *and to do any other acts necessary to implement Council’s decision in accordance with section 13(3)(c) of the Local Government Act 2009.*
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
	The motion was put and carried.

F.8

Contract Extension - Supply of parking machines and associated systems

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Andrew Fechner:

That the Chief Executive Officer be authorised to administer a final twelve month contract extension for the Parking Machines and Communication and Management Systems contract No. 11928 and to do any other acts necessary to implement Council’s decision in accordance with section 13(3)(c) of the Local Government Act 2009.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

The attachment/s to this report are confidential in accordance with section 275(1)(h) of the Local Government Regulation 2012 – “other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.” The attachments relate to the history of interactions with the owners of the property and will breach privacy laws if the document is shared and personal circumstances of residents of the relevant parties which if made public would breach privacy laws.
F.9 Proposed Repeal - Sale of Land for Overdue Rates and Charges	Moved by Councillor Andrew Fechner: Seconded by Deputy Mayor Marnie Doyle: A. That the following recommendation 9(E) made by the Governance Committee on 12 November 2019 and adopted at the Council Ordinary Meeting of 19 November 2019, be repealed: E That pursuant to section 140(2) of the Local Government Regulation 2012, to sell the property at 2/45 Blaxland Crescent, REDBANK PLAINS QLD 4301 (more properly described, as Lot 2 Survey Plan 198183) in accordance with the Local Government Regulation 2012 as some or all of the overdue rates or charges have been overdue for at least 3 years. B. That the following recommendation 9(G) made by the Governance Committee on 12 November 2019 and adopted at the Council Ordinary Meeting of 19 November 2019, be repealed: G That pursuant to section 140(2) of the Local Government Regulation 2012, to sell the property at 12 Marcel Street, EAST IPSWICH QLD 4305 (more properly described, as Lot 14 Registered Plan 80179 to depth 30.48m) in accordance with the Local Government Regulation 2012 as some or all of the overdue rates or charges have been overdue for at least 3 years. C. That the following recommendation 9(I) made by the Governance Committee on 12 November 2019 and adopted at the Council Ordinary Meeting of 19 November 2019, be repealed: I That pursuant to section 140(2) of the Local Government Regulation 2012, to sell the property at 156 Old Ipswich Road, RIVERVIEW QLD 4303 (more properly described, as Lot 2 Registered Plan 813070) in accordance with the Local Government Regulation 2012 as some or all of the overdue rates or charges have been overdue for at least 3 years. D. That the following recommendation 9(J) made by the Governance Committee on 12 November 2019 and adopted at the Council Ordinary Meeting of 19 November 2019, be repealed: J That pursuant to section 140(2) of the Local Government Regulation 2012, to sell the property at, 19 Highbury Drive, REDBANK PLAINS QLD 4301 (more properly described, as Lot 33 Registered Plan 198885) in accordance with the Local Government Regulation 2012 as some or all of the overdue rates or charges have been overdue for at least 3 years.
Move into Closed Session	It was moved by Councillor Jacob Madsen and seconded by Councillor Kate Kunzelmann that in accordance with section 275(1)(h) of the Local Government Regulation 2012, the meeting move into closed session to discuss the history of interactions with the owners of the properties listed in Item F9 titled Proposed Repeal of Land for Overdue Rates and Charges. The meeting moved into closed session at 3.25 pm.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
Move into Open Session	It was moved by Councillor Kate Kunzelmann and seconded by Councillor Russell Milligan that the meeting move into open session. The meeting moved into open session at 3.37 pm.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
VARIATION TO MOTION	Mayor Teresa Harding proposed a variation to the motion: That Recommendation D be removed from the motion noting that it has been paid in full. The mover and seconder of the original motion agreed to the proposed variation.
	Moved by Councillor Andrew Fechner: Seconded by Deputy Mayor Marnie Doyle: A. That the following recommendation 9(E) made by the Governance Committee on 12 November 2019 and adopted at the Council Ordinary Meeting of 19 November 2019, be repealed: E That pursuant to section 140(2) of the Local Government Regulation 2012, to sell the property at 2/45 Blaxland Crescent, REDBANK PLAINS QLD 4301 (more properly described, as Lot 2 Survey Plan 198183) in accordance with the Local Government Regulation 2012 as some or all of the overdue rates or charges have been overdue for at least 3 years. B. That the following recommendation 9(G) made by the Governance Committee on 12 November 2019 and adopted at the Council Ordinary Meeting of 19 November 2019, be repealed: G That pursuant to section 140(2) of the Local Government Regulation 2012, to sell the property at 12 Marcel Street, EAST IPSWICH QLD 4305 (more properly described, as Lot 14 Registered Plan 80179 to depth 30.48m) in accordance with the Local Government Regulation 2012 as some or all of the overdue rates or charges have been overdue for at least 3 years. C. That the following recommendation 9(I) made by the Governance Committee on 12 November 2019 and adopted at the Council Ordinary Meeting of 19 November 2019, be repealed: I That pursuant to section 140(2) of the Local Government Regulation 2012, to sell the property at 156 Old Ipswich Road, RIVERVIEW QLD 4303 (more properly described, as Lot 2 Registered Plan 813070) in accordance with the Local Government Regulation 2012 as some or all of the overdue rates or charges have been overdue for at least 3 years.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
	The motion was put and carried.

F.10

Change of time of Council Ordinary Meeting scheduled for 30 June 2020

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Andrew Fechner:

That the Council Ordinary Meeting scheduled to commence at 9.00 am on Tuesday, 30 June 2020 be rescheduled to commence at 12.30 pm on Tuesday,
30 June 2020.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

The attachment/s to this report are confidential in accordance with section 275(1)(c) and (f) of the Local Government Regulation 2012 – “the local government’s budget and starting or defending legal proceedings involving the local government.” The attachments relate to a legal in confidence deed and settlement.
CONFLICT OF INTEREST	Councillor Nicole Jonic left the meeting room at 3.43 pm (including any area set aside for the public) and stayed out of the meeting room while matter F11 was being discussed and voted on due to her declared conflict in this matter.
F.11 Remondis Deed of Settlement and Variation	Moved by Deputy Mayor Marnie Doyle: Seconded by Councillor Andrew Fechner: That Council authorise the Chief Executive Officer to execute the Deed of Settlement and Variation with Remondis Australia Pty Ltd as per Attachment 2 to this report dated 11 June 2020.
Move into Closed Session	It was moved by Deputy Mayor Marnie Doyle and seconded by Councillor Andrew Fechner that in accordance with section 275(1)(c) and (f) of the Local Government Regulation 2012, the meeting move into closed session to discuss a legal in confidence deed and settlement relating to Item F11 titled Remondis Deed of Settlement and Variation. The meeting moved into closed session at 3.45 pm
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan All Councillors except Councillor Nicole Jonic were present when the vote was taken.
Move into Open Session	It was moved by Councillor Andrew Fechner and seconded by Councillor Kate Kunzelmann that the meeting move into open session. The meeting moved into open session at 4.05 pm.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan All Councillors except Councillor Nicole Jonic were present when the vote was taken.
	Moved by Deputy Mayor Marnie Doyle: Seconded by Councillor Andrew Fechner: That Council authorise the Chief Executive Officer to execute the Deed of Settlement and Variation with Remondis Australia Pty Ltd as per Attachment 2 to this report dated 11 June 2020.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan All Councillors except Councillor Nicole Jonic were present when the vote was taken.
	The motion was put and carried.

MEETING CLOSED

The meeting closed at 4.06 pm.

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

Council

Meeting Agenda

30 June

2020

General Purposes Committee NO. 2020(02)

23 June 2020

Report of the General Purposes Committee

for the Council

COUNCILLORS’ ATTENDANCE: Councillor Jacob Madsen (Chairperson); Councillors Mayor Teresa Harding, Nicole Jonic, Paul Tully, Deputy Mayor Marnie Doyle, Andrew Fechner, Kate Kunzelmann and Russell Milligan

COUNCILLOR’S APOLOGIES: Councillor Sheila Ireland

Councillor Paul Tully moved that an apology be received for Councillor Sheila Ireland.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

1. 2020-2025 Indigenous Accord

This report outlines the background and process of developing the 2020-2025 Indigenous Accord and presents the document for endorsement.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

A. That Council endorse the 2020-2025 Indigenous Accord.

B. That Council monitor and report on a six monthly basis on how the Indigenous Accord is progressing.

Councillor Sheila Ireland arrived at the meeting at 9.07am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

2. City of Ipswich Parking Pricing Strategy

This is a report concerning the development of the City of Ipswich Parking Pricing Strategy (the Strategy), a key deliverable of iGO – The City of Ipswich Transport Plan. The Strategy has been prepared to provide guidance for decision-making on parking management in the City of Ipswich, including the management of time restrictions and priced parking.

RECOMMENDATION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Russell Milligan:

A. That the City of Ipswich Parking Pricing Strategy – as detailed in Attachment 1 of the report by the Transport Planner (Transport Planning) dated 20 May 2020, be adopted.

B. That Council officers commence implementing the City of Ipswich Parking Pricing Strategy.

C. That Council officers commence investigations into the alternative use of parking revenue for the purpose of sustainable transport initiatives but not prior to the 2021-2022 Financial Year.

D. That Council commence a 6 month trial of a 15 minute free parking ‘grace’ period for parking areas within the Ipswich City Centre as outlined in the report by the Transport Planner (Transport Planning) dated 20 May 2020.

E. That Council commence a 6 month trial regarding the removal of Saturday timed and priced parking within the Ipswich City Centre as outlined in the report by the Transport Planner (Transport Planning) dated 20 May 2020.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

3. Development Application 1421/19/MADP - Master Area Development Plan Development Area 22A and 22B (Alternative Dispute Resolution Assessment)

This report outlines Council’s response to the Alternative Dispute Resolution Assessment request made by the Springfield City Group to a decision made by Council in 2019, that approved the Master Area Development Plan for Development Area 22A and 22B of the Springfield Town Centre.

The applicant seeks amendments to the Master Area Development Plan document in relation to timing of infrastructure delivery, interchangeability of infrastructure credits, payment of cash contribution in lieu of undertaking embellishment works, construction of a “Green Bridge,” and the payment of a stormwater quality contribution.

The alternative dispute resolution request is recommended to be approved in part.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Marnie Doyle:

That Council issue a revised decision notice for application no. 1421/2019/ADP as specified in Attachment A.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

4. Development Application 5911/2019 Area Development Plan Application - Premier Sports Facility Development Area 22A

This is a report concerning an application seeking approval for an Area Development Plan that is proposing the development of a Premier Sports Facility (Park) including ancillary and complementary commercial uses. The development has been assessed with regard to the applicable assessment benchmarks, the Town Centre Concept Plan and the Springfield Town Centre Infrastructure Agreement. The proposed development generally complies with the assessment benchmarks or can be conditioned to comply.

RECOMMENDATION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Andrew Fechner:

That Council approve development application no. 5911/2019 subject to conditions in accordance with section 2.2.4.10 of the Springfield Structure Plan.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

5. Review of Materials Recovery Plan

Under the provisions of the Waste Reduction and Recycling Act 2011 (Qld) (the Waste Act), Local Government is required to adopt a waste reduction and recycling plan and review it at least every 3 years. Council’s current waste reduction and recycling plan, titled ‘Materials Recovery Plan 2017-2031’ (MRP) (Attachment 1), was adopted in May 2017.

Division 2 section 125 of the Waste Reduction and Recycling Act 2011 stipulates that a local government must by resolution adopt a waste reduction and recycling plan, or an amendment of the plan, before the plan is implemented in its local government area. Before adopting the plan, the local government must consult with the public about the proposed plan or amendment, and take into account any submissions received.

A review of the MRP has been undertaken in accordance with the legislative timeframe requirements. However, a full review including community consultation could not be completed to meet the three year timeframe as specified under the Waste Act.

Findings from the internal review indicate that a detailed and more thorough review is required and the recommended option, to ensure Council’s plan fully considers the impending outcomes of the Sub-Regional Alliance Expression of Interest, the proposed Council of Mayor’s regional waste management plan, State Government waste management and infrastructure plans currently being developed, as well as the Queensland Government’s ‘Waste Management and Recycling Strategy’ and the National Waste Policy. Hence, the recommendation was to defer the detailed review until these artefacts were all available.

As such, it is proposed that Council retain the existing Plan in its current state and begin a detailed and comprehensive review in 2020-2021. Community consultation will be undertaken and all submissions will be considered by Council prior to the adoption of the revised Plan. This may include notification to the Department of Environment and Science seeking support for this approach.

RECOMMENDATION

Moved by Councillor Russell Milligan:

Seconded by Deputy Mayor Marnie Doyle:

A. That Council retain the Materials Recovery Plan 2017-2031 in its current state whilst commencing a detailed and comprehensive review of the Plan in 2020-2021.

B. That Council undertake a major review of the Materials Recovery Plan in 2020-2021, in accordance with the Waste Reduction and Recycling Act 2011.

C. That comprehensive community engagement be undertaken as part of the major review in accordance with Division 2 section 125 of the Waste Reduction and Recycling Act 2011.

VARIATION TO MOTION

Mayor Teresa Harding proposed a variation to the motion:

That the following Recommendation D be included:

That the Mining and Waste round table be included in consultation.

The mover and seconder of the original motion agreed to the proposed variation.

RECOMMENDATION

Moved by Councillor Russell Milligan:

Seconded by Deputy Mayor Marnie Doyle:

A. That Council retain the Materials Recovery Plan 2017-2031 in its current state whilst commencing a detailed and comprehensive review of the Plan in 2020-2021.

B. That Council undertake a major review of the Materials Recovery Plan in 2020-2021, in accordance with the Waste Reduction and Recycling Act 2011.

C. That comprehensive community engagement be undertaken as part of the major review in accordance with Division 2 section 125 of the Waste Reduction and Recycling Act 2011.

D. That the Mining and Waste round table be included in consultation.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

6. Land for Wildlife South East Queensland Update

This report is concerning Council’s involvement in the Land for Wildlife (LFW) program in South East Queensland and the post-transitional arrangements.

The Land for Wildlife Program transitioned from a third-party managed program to a local-government-managed program in January 2019. In October 2019 the Land for Wildlife Steering Committee determined by unanimous vote that Sunshine Coast Council was the preferred Regional Coordinator Sponsor for the 3 year period from July 2020 to June 2023.

A letter of agreement dated 25 November is seeking confirmation from Ipswich City Council to the funding contribution to Sunshine Coast Regional Council for regional coordination of Land for Wildlife in SEQ for the next three financial years.

Furthermore, a 10 year strategic plan and Terms of Reference have been drafted for the Land for Wildlife South East Queensland (LfWSEQ) program, which identifies the strategic direction of LfWSEQ and clarifies the roles and responsibilities of participants and the Regional Coordinator.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Sheila Ireland:

A. That Council continue to participate in the regional Land for Wildlife program and endorse the Terms of Reference and the Land for Wildlife South East Queensland 10 year Strategic Plan, as outlined in Attachments 4 and 5 respectively.

B. That Council provide a funding contribution of $12,605 for 2020-2021 to Sunshine Coast Regional Council for the recruitment of a Regional Coordinator of Land for Wildlife South East Queensland from 1 July 2020 until 30 June 2021.

C. That Council provide a commitment to Sunshine Coast Regional Council towards the three-year funding model for recruitment of a Regional Coordinator for the period 1 July 2020 to 30 June 2023.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

7. Disaster Management Policies

This is a report concerning the adoption of a new Disaster Management Policy for Council, to demonstrate Council’s commitment to promoting a resilient community that can prepare for, respond to and recover from the impacts of a disaster. Previously Council’s only policy for disaster events was a Collection of Storm Damaged Vegetation Policy. The intent of this policy has subsequently been included in the revised overarching Disaster Management Policy.

RECOMMENDATION

Moved by Councillor Sheila Ireland:

Seconded by Councillor Kate Kunzelmann:

A. That the policy titled ‘Disaster Management’ as detailed in Attachment 1, be adopted.

B. That the policy titled ‘Collection of Storm Damaged Vegetation’, adopted at Council on 3 April 1996, be repealed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

8. Amendment to Community Christmas Carols Partnerships Agreements

This is a report concerning an amendment to a resolution regarding Community Christmas Carols – Partnership Agreements.

In August 2019 the Economic Development Committee resolved to provide support to Brassall Christmas in the Park and Carols at Robelle Domain. Due to the implications of COVID-19 and its impact on the likelihood of these events securing further local business sponsorship, this report seeks to potentially increase the level of support approved by Council.

RECOMMENDATION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Russell Milligan:

That further to the Recommendation relating to Item 2 of the Economic Development Committee No. 2019(08) and adopted at the Council Ordinary Meeting of 20 August 2019, as outlined in the report, endorsing event sponsorship support for the Brassall Christmas in the Park and Carols at Robelle Domain for 2020, Council provide additional in-kind support if a lack of local business sponsorship due to COVID-19 impacts can be demonstrated.

VARIATION TO MOTION

Councillor Sheila Ireland proposed a variation to the motion:

That the following wording be included after the words additional in-kind support:

not exceeding a value of $4,595.00 for the support of each of Brassall Christmas in the Park and Carols at Robelle Domain.

The mover and seconder of the original motion agreed to the proposed variation.

RECOMMENDATION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Russell Milligan:

That further to the Recommendation relating to Item 2 of the Economic Development Committee No. 2019(08) and adopted at the Council Ordinary Meeting of 20 August 2019, as outlined in the report, endorsing event sponsorship support for the Brassall Christmas in the Park and Carols at Robelle Domain for 2020, Council provide additional in-kind support not exceeding a value of $4,595.00 for the support of each of Brassall Christmas in the Park and Carols at Robelle Domain if a lack of local business sponsorship due to COVID-19 impacts can be demonstrated.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

9. Major Community Event Sponsorship - LiveCity Church (Redbank Plains Community Christmas Carols) and Tivioli Social Enterprises (Colours of Christmas Festival)

This is a report concerning Council’s proposed support of two significant community Christmas events through multi-year sponsorships to assist with their financial stability as the events continue to grow and delivery costs increase, allowing them to meet the expectations of the attending community.

The proposed multi-year sponsorships will sit outside Council’s grant program under the Event Sponsorship policy, allowing Council to be acknowledged as a Major Sponsor.

Two-year sponsorships are proposed to align the renewal dates with the three-year Robelle Carols and Brassall Carols sponsorships approved in 2019.

RECOMMENDATION

Moved by Councillor Sheila Ireland:

Seconded by Councillor Russell Milligan:

A. That Council remove the reference to the application from Livecity Church.

B. That Tivoli Social Enterprises receive the following support for the Colours of Christmas Festival:

· 2020 - $15,000.00 ex GST financial support

· 2021 - $15,000.00 ex GST financial support

VARIATION TO MOTION

Councillor Sheila Ireland proposed a variation to the motion:

That Council review the application to offer support for Livecity Church in 2021.

Councillor Russell Milligan proposed a further variation to the motion:

That Livecity Church receive the following support for the Redbank Plains Community Christmas Carols:

· 2021 - $15,000.00 ex GST financial support

The mover and seconder of the original motion agreed to the proposed variation.

RECOMMENDATION

Moved by Councillor Sheila Ireland:

Seconded by Councillor Russell Milligan.

A. That Livecity Church receive the following support for the Redbank Plains Community Christmas Carols:

· 2021 - $15,000.00 ex GST financial support

B. That Tivoli Social Enterprises receive the following support for the Colours of Christmas Festival:

· 2020 - $15,000.00 ex GST financial support

· 2021 - $15,000.00 ex GST financial support

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

Adjourn Meeting

Moved by Mayor Teresa Harding that the meeting be adjourned at 10.12 am to reconvene in 10 minutes.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The meeting reconvened at 10.22 am.

10. Community Donation Requests

This is a report concerning community donation requests received in May 2020 for consideration by Council.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Russell Milligan:

A. That Council approve a community donation of $2,387.25 to the Christian Reformed Church of Tivoli to purchase electronic equipment for the ‘Keeping the Community Connected’ initiative.

B. That Council approve a community donation of $11,474.27 to Y-Care (South East Queensland) Inc towards purchasing a second hand portable coffee cart and equipment, and to engage a professional artist.

C. That Council approve a community donation of $10,000.00 to Ipswich State High School P&C towards the purchase and installation of goal posts for the Ipswich State High School girls’ football program.

D. That Council approve a community donation of $36,420.00 to the Queensland Pioneer Steam Railway Co-op Ltd toward the purchase and transport of a locomotive from Zig Zag Railway, New South Wales.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

11. Community Donations Report

This is a report providing detail about the year to date allocation of community donations as at 31 May 2020 (Attachment 1) and providing a summary of these community donations by recipient type (Attachment 2).

RECOMMENDATION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Sheila Ireland:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

12. Update of ICT Open Data Policy

This is a report concerning the review and updating of the Information Communication and Technology Open Data Policy.

RECOMMENDATION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Mayor Teresa Harding:

That the policy titled ‘Open Data’ be amended as detailed in Attachment 1.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

13. Recommended repeal of Council policies on operational employee matters

This is a report recommending Council resolution to repeal nine (9) Council policies on operational employee matters. Business Transformation Project #9 has introduced a new Policy and Procedures Framework that establishes and distinguishes matters reserved for Council policies, Administrative Directives and Procedures. Operational employee matters have been determined by Council to be best dealt with in Administrative Directives and Procedures approved by Council’s Chief Executive Officer and General Managers. As part of the review of Policy and Procedures, nine (9) Council Policies are recommended for repeal by Council as they are already appropriately addressed in existing industrial instruments, current or draft new Administrative Directives and Procedures.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That Council resolve to repeal the following Policies in line with Council’s Policy and Procedure Framework as they cover operational employee matters:

A. On call at Home for Emergency Work Outside Ordinary Working Hours Policy

B. Workplace Relations Policy

C. Clothing – State Award Employees Policy

D. First Aid Policy

E. Long Serving Employees Policy

F. Membership of Professional Associations and Reimbursement of Individual Membership Fees Policy

G. Reimbursement of Telephone Expenses Policy

H. Salary Packaging Policy, and

I. Study Assistance Policy.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

14. Tender Consideration Plan - Procurement of Creative Services

This is a report concerning the procurement of creative services by the City Events Team to produce a diverse program of annual events that engage the community, promote Ipswich as a destination, drive visitation and positively impact on business and industry.

The procurement of creative services often presents complex procurement situations where it is not possible to obtain three written quotes nor is it advantageous to call for tenders, as required under the Ipswich City Council Procurement Code of Practice.

For such situations, the Local Government Regulation 2012, Section 230, allows a local government to enter into medium and large contractual agreements, without first inviting written quotes or tenders, through the preparation and adoption of a Quote or Tender Consideration Plan.

The attached Quote or Tender Consideration Plan – Procurement of Creative Services provides the information required to comply with the regulation and to justify the use of the plan as an effective and appropriate alternative to seeking quotes or to calling for open tenders.

The Plan has been developed in consultation with Council’s Manager – Procurement.

The Plan includes examples of unique creative services.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

A. That Council resolve to prepare a Tender Consideration Plan for Creative Services in accordance with section 230(1)(a) of the Local Government Regulation 2012.

B. That Council resolve to adopt the Quote or Tender Consideration Plan for Procurement of Creative Services as outlined in the report by the City Events Manager dated 1 June 2020 in accordance with section 230(1)(b) of the Local Government Regulation 2012.

C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of any contract prepared in line with this Tender Consideration Plan for the procurement of Creative Services to be executed by Council and to do any other acts necessary to implement council’s decision in accordance with section 13(3) of the Local Government Act 2009.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

15. Proposed Ipswich Adopted Infrastructure Charges Resolution (No. 1) 2020

This is a report concerning the adoption of the proposed Ipswich Adopted Infrastructure Charges Resolution (No. 1) 2020 to replace the Ipswich Adopted Infrastructure Charges Resolution (No. 1) 2019. This is an annual exercise to ensure that the development charges keep pace with any increase in costs by applying the Producer Price Index (PPI) for Construction.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That Council adopt the Adopted Infrastructure Charges Resolution as detailed in Attachment 2 pursuant to s113 of the Planning Act 2016 as the Ipswich Adopted Infrastructure Charges Resolution (No. 1) 2020.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

16. Rates Timetable for 2020-2021

This is a report concerning the issuance date, discount and due date for payment for the quarterly rates for the 2020-2021 year.

RECOMMENDATION

Moved by Councillor Paul Tully:

Seconded by Councillor Sheila Ireland:

That the Rates Timetable, including issue dates and due dates, for the 2020-2021 year as detailed in Table 1, be adopted:

Table 1

Period	Issue Date	Discount and Due Date	Period Since last Due Date
July – Sept 2020	Friday 10 July 2020	Thursday 13 August 2020	8 weeks*
Oct – Dec 2020	Friday 9 October 2020	Thursday 12 November 2020	13 weeks
Jan – March 2021	Friday 15 January 2021	Thursday 18 February 2021	14 weeks
April – June 2021	Friday 16 April 2021	Thursday 20 May 2021	13 weeks

*previous period between the original due date and the first due date in 2020-2021 was 13 weeks.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

17. Monthly Finance Performance Report - April 2020

This is a report concerning Council’s financial performance for the period ending 30 April 2020, submitted in accordance with section 204 of the Local Government Regulation 2012.

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Mayor Teresa Harding:

That the report on Council’s financial performance for the period ending 30 April 2020, submitted in accordance with section 204 of the Local Government Regulation 2012 be considered and noted by Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

18. Monthly Finance Performance Report - May 2020

This is a report concerning Council’s financial performance for the period ending 31 May 2020, submitted in accordance with section 204 of the Local Government Regulation 2012.

RECOMMENDATION

Moved by Councillor Russell Milligan:

Seconded by Councillor Nicole Jonic:

That the report on Council’s financial performance for the period ending 31 May 2020, submitted in accordance with section 204 of the Local Government Regulation 2012 be considered and noted by Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

19. Queensland Audit Office 2020 Interim Audit Report

This is a report concerning the Queensland Audit Office (QAO) observations and recommendations from the 2020 interim audit of Ipswich City Council. The report details the results of QAO’s interim work performed to 29 February 2020 and includes QAO’s assessment of Council’s internal controls and whether they are operating effectively.

RECOMMENDATION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Andrew Fechner:

That the report concerning the Queensland Audit Office 2020 Interim Audit Report as detailed in Attachment 1 of the report by the Principal Financial Accountant dated 25 May 2020 be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

20. Repeal of previous Council decision for Proposed New Telecommunications Lease to Optus Mobile Pty Ltd located at 102 Champions Way, Willowbank

This is a report requesting the repeal of a previous decision of the Growth and Infrastructure Committee, item No. 7 on the 9 July 2019 and adopted at the Council Ordinary meeting of 16 July 2019 to allow for a reduced term of the proposed Optus lease located at 102 Champions Way, Willowbank (Lot 1 on SP308694).

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Marnie Doyle:

A. That Council’s previous decision of the Growth and Infrastructure Committee, item No. 7 on 9 July 2019 and adopted at the Council Ordinary meeting of 16 July 2019, to enter into an eight (8) year lease with Optus Mobile Pty Limited for an equipment shelter commencing on 1 July 2019 and expiring 30 June 2027, be repealed.

B. That Council enter into a seven (7) year lease with a revised lease term commencing on 1 July 2020 and expiring 30 June 2027.

C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the proposed new lease arrangement as detailed in Recommendation A and B of this report and do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

21. Update on Library Services Strategy and Policy

This is a report providing an update of Council’s Library Services strategy and policy including a to-date summary of the Karalee Library Pod prototype deployment for consideration of future actions of Council.

RECOMMENDATION

Moved by Councillor Sheila Ireland:

Seconded by Councillor Russell Milligan:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

22. Caption Options for Council Meetings

This is a report in response to a Council resolution made at the Ordinary meeting of 26 May 2020 that options are advised for captioning of Council meetings to provide equity of access and to make a transcript available for public viewing.

RECOMMENDATION

Moved by Councillor Sheila Ireland:

Seconded by Mayor Teresa Harding:

That the report be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

23. Council community assets and infrastructure named after dismissed former Councillors

This is a report concerning current Council community assets and infrastructure named after dismissed former Councillors as requested by Council at its meeting on 26 May 2020.

In accordance with section 175E of the Local Government Act 2009, Councillor Sheila Ireland informed the meeting that she has, or could reasonably be taken to have, a conflict of interest in Item 23 titled Council Community Assets and Infrastructure Named After Dismissed Councillors.

The nature of the interest is that Councillor Sheila Ireland is mentioned within the report.

In accordance with section 175E of the Local Government Act 2009, Councillor Paul Tully informed the meeting that he has, or could reasonably be taken to have, a conflict of interest in Item 23 titled Council Community Assets and Infrastructure Named After Dismissed Councillors.

The nature of the interest is that Councillor Paul Tully is mentioned within the report.

It was moved by Councillor Russell Milligan and seconded by Councillor Andrew Fechner that because there is no personal or financial benefit to Councillors Sheila Ireland and Paul Tully that they may remain in the meeting but not participate in the vote on the matter.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Jonic

Doyle

Fechner

Kunzelmann

Milligan

Councillors Sheila Ireland and Paul Tully did not take part in the vote on this matter.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Nicole Jonic:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Jonic

Doyle

Fechner

Kunzelmann

Milligan

Councillors Sheila Ireland and Paul Tully did not take part in the vote on this matter.

24. Court Action Status Report

This is a report concerning a status update with respect to current court actions associated with development planning related matters including one other significant matter of dispute that the Planning and Regulatory Services Department is currently involved with.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

25. Exercise Of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 5 May 2020 to 2 June 2020.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Russell Milligan:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.00 am.

The meeting closed at 11.58 am.

Council

Meeting Agenda

30 June

2020

Ipswich Central Redevelopment Committee NO. 2020(01)

23 June 2020

Report of the Ipswich Central Redevelopment Committee

for the Council

COUNCILLORS’ ATTENDANCE: Deputy Mayor Marnie Doyle (Chairperson); Councillors Mayor Teresa Harding, Nicole Jonic, Kate Kunzelmann and Russell Milligan

COUNCILLOR’S APOLOGIES: Nil

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

1. Ipswich Central Executive Report No 16 to 4 June 2020

This is a report concerning the monthly update of the Ipswich Central Program of Works.

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Councillor Russell Milligan:

That the report on the Ipswich Central Executive Report No 16 to 4 June 2020 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Doyle Nil

Harding

Jonic

Kunzelmann

Milligan

2. Retail Leasing Program Status - Ipswich Central Redevelopment

This is a report concerning the status of the retail leasing program for the Ipswich Central Redevelopment.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Doyle Nil

Harding

Jonic

Kunzelmann

Milligan

3. Ministerial Exemption Retail Leasing - Ipswich Central Redevelopment

This is a report concerning the ministerial exemption for the Ipswich Central redevelopment’s retail leasing program and its associated reporting regime.

RECOMMENDATION

Moved by Councillor Russell Milligan:

Seconded by Councillor Nicole Jonic:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Doyle Nil

Harding

Jonic

Kunzelmann

Milligan

4. Tender Consideration Plan - Appointment of Retail Leasing Agent, Nicholas St - Ipswich Central Project

This is a report concerning the Tender Consideration Plan (“TCP”) for the appointment of a retail leasing agent for ongoing services for the Nicholas St – Ipswich Central Project (the “Project”).

A TCP is proposed for adoption by Council under the provisions of Section 230 of the Local Government Regulation 2012. This section provides Council with the ability to procure medium‐sized and large‐sized contracts without conducting a tender process. The legislation requires that Council resolve to prepare a TCP and prepare and adopt the plan.

At its 19 May 2020 meeting, the General Purpose Committee considered a paper entitled ‘Tender Consideration Plan – Appointment of a Retail Leasing Agent’ by the Project Manager dated 6 May 2020 and resolved to support Recommendation A to prepare a Tender Consideration Plan for the appointment of a Retail Leasing Agent, to remove Recommendations B, C and D, and request a future report be provided to Council on this matter.

Ranbury Property Services (Pty Ltd) (“Ranbury”) has been the retail leasing agent for the Project since early 2019 with the latest agreement with Council expiring on 30 March 2020. To ensure consistency in the delivery of the Project’s leasing strategy and to maintain market confidence in relation to the leasing opportunities and the broader Project, a detailed TCP has been prepared which details the reasons for Council not undertaking a full tender process for the appointment of a retail leasing agent and recommends the reappointment of Ranbury.

The proposed contractual arrangements with Ranbury in regards to leasing have been changed from the original agreement following expert advice on standard industry practise. These changes are identified in the commercial in confidence terms of engagement attached to this report (refer Confidential Attachment 3). Fundamentally, the changes maintain Council’s overall projected expenditure but reduce the risks to Council in respect of the timing of payments to Ranbury in terms of executing contractually binding lease agreements with tenants.

The attachment/s to this report are confidential in accordance with section 275(1)(e) of the Local Government Regulation 2012 – “contracts proposed to be made by it”.

The attachments include commercial in-confidence information.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the report not be considered.

That

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Doyle Nil

Harding

Jonic

Kunzelmann

Milligan

5. Ipswich Central Redevelopment - Retail and Commercial Property Strategy

This is a report concerning the Ipswich Central Redevelopment retail and commercial property development and divestment strategy.

On 28 October 2019 the Interim Administrator adopted the development strategy as detailed in this report. This approved Council to invest in the staged development of the retail assets owned by Council in the Ipswich Central redevelopment area. The report from 28 October 2019 is attached (Attachment 1).

This report now seeks endorsement of the Interim Administrators decision by the Council.

The attachment/s to this report are confidential in accordance with section 275(1)(h) and (e) of the Local Government Regulation 2012 – “other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage and contracts proposed to be made by it”.

The attachments include commercial in-confidence information.

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Russell Milligan:

That the Ipswich Central Redevelopment Retail and Commercial Property Strategy as adopted by the Interim Administrator at the Council Ordinary Meeting of
28 October 2019 be endorsed by Council.

Move into Closed Session

It was moved by Mayor Teresa Harding and seconded by Councillor Kate Kunzelmann that in accordance with section 275(1)(h) and (e) of the Local Government Regulation 2012, the meeting move into closed session to discuss the commercial terms for Item 5 titled Ipswich Central Redevelopment – Retail and Commercial Property Strategy.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Doyle Nil

Harding

Jonic

Kunzelmann

Milligan

The meeting moved into closed session at 1.12 pm.

Move into Open Session

It was moved by Councillor Kate Kunzelmann and seconded by Mayor Teresa Harding that the meeting move into open session.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Doyle Nil

Harding

Jonic

Kunzelmann

Milligan

The meeting moved into open session at 1.39 pm.

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Russell Milligan:

That the Ipswich Central Redevelopment Retail and Commercial Property Strategy as adopted by the Interim Administrator at the Council Ordinary Meeting of 28 October 2019 be endorsed by Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Doyle Nil

Harding

Jonic

Kunzelmann

Milligan

Adjourn Meeting

Mayor Teresa Harding moved that the meeting be adjourned at 1.41 pm to reconvene at 1.46 pm.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Doyle Nil

Harding

Jonic

Kunzelmann

Milligan

The meeting reconvened at 1.49 pm.

6. Nicholas Street Place Activation Plan - Ipswich Central Redevelopment

This is a report concerning the Place Activation Plan as a deliverable for the Nicholas Street Precinct redevelopment.

This plan sets the expectation of a coordinated and strategic approach to the placemaking and activation for the Nicholas Street Precinct.

The plan establishes the approach for placemaking and activation of the precinct, driving traffic to the CBD and supporting each stage of the development as it is completed.

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Councillor Russell Milligan:

A. That the Place Activation Plan be received and considered for endorsement.

B. That the Events, Activation and Placemaking sub-working group finalise the resourcing, framework and budget required to implement this plan and present this at a future meeting of the Ipswich Central Redevelopment Committee.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Doyle Nil

Harding

Jonic

Kunzelmann

Milligan

7. Commonwealth Hotel Reconstruction - Ipswich Central Redevelopment

This report relates to the nomination of a Preferred Tenderer for the CEO to progress final negotiations with to enter into a Construction Contract for the Commonwealth Hotel Reconstruction Project. The CEO, through the General Manager Coordination & Performance, will work with the Preferred Tenderer to formally enter into a Contract.

The attachment/s to this report are confidential in accordance with section 275(1)(c), (e), (h) of the Local Government Regulation 2012 – the local government’s budget, contracts proposed to be made by it and other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

The attachments include matters relating to Council’s budget and commercial in-confidence information.

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Councillor Russell Milligan:

A. That Tender No. 14518 for the Commonwealth Hotel Reconstruction be awarded to Built Qld Pty Ltd (ABN 43 108 064 099).

B. That Council enter into a contract with Built Qld Pty Ltd (ABN 43 108 064 099) for the Commonwealth Hotel Reconstruction for the sum of Two Million, Three Hundred and Fifty-Three Thousand, Five Hundred and Twenty-Nine Dollars ($2,353,529 (excl GST)) for a period of 23 weeks until practical completion plus 52 weeks defects liability period.

C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Doyle Nil

Harding

Jonic

Kunzelmann

Milligan

8. Ipswich Central Redevelopment Public Art

The purpose of this report is to provide an update to Council on the activities conducted thus far in relation to public art for the Ipswich Central Redevelopment project.

The report details the signature sculptural art installation for the Civic Plaza titled “Standing” by Ipswich based artist Lincoln Austin.

Also attached to this report is an indigenous community consultation report that was compiled by Black Drum consulting following an indigenous community consultation process. The Black Drum report contains several recommendations including public art and other cultural aspects of the development, many of which have been adopted in the Ipswich Central Redevelopment.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Doyle Nil

Harding

Jonic

Kunzelmann

Milligan

9. Nicholas Street Redevelopment Communications and Engagement Report

This report has been produced to brief the Mayor and Councillors on all communications and engagement activity that has been undertaken by the Engagement Section in support of the Nicholas Street precinct and redevelopment since August 2019, when Council officially took over ownership of the project from Ipswich City Properties (ICP).

With a new communications and engagement strategy under development, now is the perfect time to brief the Mayor and Councillors and seek their input and ideas in regards to the delivery of this new strategy.

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Russell Milligan:

A. That the report be received and the contents noted.

B. That Council continue to update and implement a communications and engagement strategy for the Nicholas Street Precinct as detailed in “Part 4” of Attachment 1.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Doyle Nil

Harding

Jonic

Kunzelmann

Milligan

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 12.20 pm.

The meeting closed at 2.29 pm.

1.	Officer's Report from Growth and Infrastructure Committee regarding review of Several School Zones across the City ⇩
1.1	Goodna Special School Peak Time Observations ⇩
1.2	Hymba Yumba Indigenous Community Peak Times Observations ⇩

1.	Previous Council Report ⇩
2.	Draft Funding Agreement between Brisbane Lions and Ipswich City Council ⇩

	CONFIDENTIAL
3.	Draft Deed of Variation No. 1 - Springfield City Group - Commercial in Confidence

Attachments and Confidential Background Papers

Attachments and Confidential Background Papers

Executive Summary

Recommendation/s

RELATED PARTIES

Advance Ipswich Theme

Purpose of Report/Background

Legal/Policy Basis

RISK MANAGEMENT IMPLICATIONS

Financial/RESOURCE IMPLICATIONS

COMMUNITY and OTHER CONSULTATION

Conclusion

Attachments and Confidential Background Papers

Executive Summary

Recommendation/s

RELATED PARTIES

Advance Ipswich Theme

Purpose of Report/Background

Legal/Policy Basis

RISK MANAGEMENT IMPLICATIONS

Financial/RESOURCE IMPLICATIONS

COMMUNITY and OTHER CONSULTATION

Conclusion

Attachments and Confidential Background Papers

1.	Background Information to support the Notice of Motion ⇩
2.	Funding Proposal for Community Cat Program from Australian Pet Welfare Foundation - June 2020 ⇩

1.	Temporary Closure of a Park, Estate or Reserve Procedure ⇩
2.	Local Law No.7 (local law) Government Controlled Areas and Roads) 2013 ⇩

	CONFIDENTIAL
1.	ERM SME REA SEQ Councils Ipswich City Council V2 - Executed