Item No.	Item Title	Page No.
1	Sport and Recreation Grants Round Three	10
2	Christmas and Festive Season Grants 2019-2020	27
3	Community Development Grants Round 1 2019-2020	47
4	Regional Arts Development Fund - Grant Applications	68
5	Community Donations Report	78
6	Resin PTY LTD - Finding Santa AR Experience	83

Communities Committee NO. 9

10 September 2019

AGENDA

1. Sport and Recreation Grants Round Three

This is a report concerning the applications for round three of the Sport and Recreation Grants.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That Council (Interim Administrator of Ipswich City Council) provide funding of $11,910 (including GST) through the Sport and Recreation Event Grant program to the applicants outlined in the report by the Sport and Recreation Officer dated
13 August 2019.

B. That Council (Interim Administrator of Ipswich City Council) provide funding of $6,000 (including GST) through the Sport and Recreation Participation Grant program to the applicants outlined in the report by the Sport and Recreation Officer dated 13 August 2019.

C. That Council (Interim Administrator of Ipswich City Council) provide funding of $5,000 (including GST) through the Sport and Recreation Minor Facility Grant program to the applicants outlined in the report dated 13 August 2019.

2. Christmas and Festive Season Grants 2019-2020

This is a report concerning the allocation of funds through the Christmas and Festive Season Grants Program for 2019-2020.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That Council (Interim Administrator of Ipswich City Council) approve funding of $1,500.00 (ex-GST) to LiveCity Church, towards the Redbank Plains Christmas Carols 2019 as outlined in the report by the Community Grants Officer dated 21 August 2019.

B. That Council (Interim Administrator of Ipswich City Council) approve funding of $442.70 (ex-GST) to Focal Community Living Inc, towards the Focal Christmas in the Park as outlined in the report by the Community Grants Officer dated 21 August 2019.

C. That Council (Interim Administrator of Ipswich City Council) approve funding of $1,500.00 (ex-GST) to Gailes Residents Committee Inc, towards Christmas on Karina as outlined in the report by the Community Grants Officer dated 21 August 2019.

D. That Council (Interim Administrator of Ipswich City Council) approve funding of $750.00 (ex-GST) to Foundations Care, towards the 2019 Foster Carer’s and Children’s Christmas Party as outlined in the report by the Community Grants Officer dated 21 August 2019.

E. That Council (Interim Administrator of Ipswich City Council) approve funding of $1,055.46 (ex-GST) to Tivoli Social Enterprises Ltd, towards Christmas in Ipswich for Kids as outlined in the report by the Community Grants Officer dated 21 August 2019.

F. That Council (Interim Administrator of Ipswich City Council) approve funding of $1,500.00 (ex-GST) to the Marburg and District A&I Association Inc, towards the Marburg Christmas Carnival as outlined in the report by the Community Grants Officer dated 21 August 2019.

G. That Council (Interim Administrator of Ipswich City Council) approve funding of $637.50 (ex-GST) to the Leichhardt Baptist Church, towards the Leichhardt Community Christmas Carols as outlined in the report by the Community Grants Officer dated 21 August 2019.

H. That Council (Interim Administrator of Ipswich City Council) approve funding of $1,302.24 (ex-GST) to the Anglican Parish of Rosewood on behalf of the Marburg Community Carols Committee, towards the Marburg Community Carols as outlined in the report by the Community Grants Officer dated 21 August 2019.

I. That Council (Interim Administrator of Ipswich City Council) approve funding of $1,500.00 (ex-GST) to the Kruger Parade Baptist Church, towards the Kruger Christmas Carols 2019 as outlined in the report by the Community Grants Officer dated 21 August 2019.

J. That Council (Interim Administrator of Ipswich City Council) approve funding of $1,500 (ex-GST) to the Raceview Congregational Fellowship Inc, towards Christmas Carols under the Christmas Tree as outlined in the report by the Community Grants Officer dated 21 August 2019.

K. That Council (Interim Administrator of Ipswich City Council) approve funding of $1,500.00 (ex-GST) to the Domestic Violence Action Centre, towards the DVAC End of Year Christmas Party as outlined in the report by the Community Grants Officer dated 21 August 2019.

L. That Council (Interim Administrator of Ipswich City Council) approve funding of $1,012.50 (ex-GST) to Multicultural Australia Ltd, towards the Redbank Plains Outdoor Christmas Cinema as outlined in the report by the Community Grants Officer dated 21 August 2019.

M. That Council (Interim Administrator of Ipswich City Council) approve funding of $1,500.00 (ex-GST) to Churchill Baptist Church, towards Carols in the Park 2019 as outlined in the report by the Community Grants Officer dated 21 August 2019.

N. That Council (Interim Administrator of Ipswich City Council) approve funding of $1,000.00 (ex-GST) to ALARA Qld Ltd, towards the Annual Christmas Party for People with a Disability as outlined in the report by the Community Grants Officer dated 21 August 2019.

O. That Council (Interim Administrator of Ipswich City Council) approve funding of $1,500.00 (ex-GST) to the Lions Club of Rosewood, towards the Rosewood Lions Christmas Street Carnival as outlined in the report by the Community Grants Officer dated 21 August 2019.

P. That Council (Interim Administrator of Ipswich City Council) approve funding of $1,125 (ex-GST) to Glebe Road Uniting Church, towards Carols in the Park as outlined in the report by the Community Grants Officer dated 21 August 2019.

Q. That Council (Interim Administrator of Ipswich City Council) approve funding of $1,500.00 (ex-GST) to Collingwood Park Primary School P&C Association, towards Carols by Torchlight 2019 as outlined in the report by the Community Grants Officer dated 21 August 2019.

R. That Council (Interim Administrator of Ipswich City Council) approve funding of $181.45 (ex-GST) to Rosewood and District Support Centre, towards Rosewood’s Community Christmas Carols as outlined in the report by the Community Grants Officer dated 21 August 2019.

S. That Council (Interim Administrator of Ipswich City Council) approve funding of $1,345.50 (ex-GST) to Churches of Christ Care, towards the Family Christmas Winter Wonderland Party as outlined in the report by the Community Grants Officer dated 21 August 2019.

3. Community Development Grants Round 1 2019-2020

This is a report concerning allocation of funds through round 1 of the Community Development Grants Program for 2019-2020.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That Council (Interim Administrator of Ipswich City Council) approve funding of $918.99 (ex-GST) to Australian Kookaburra Kids Foundation Ltd, towards the mental health early intervention project as outlined in the report by the Community Grants Coordinator dated 20 August 2019.

B. That Council (Interim Administrator of Ipswich City Council) approve funding of $5,000.00 (ex-GST) to Brisbane Multicultural Arts Centre (BEMAC) Inc, towards the Get Prep’D for Songwriting project as outlined in the report by the Community Grants Coordinator dated 20 August 2019.

C. That Council (Interim Administrator of Ipswich City Council) approve funding of $528.28 (ex-GST) to Centro Church, towards purchasing polo shirts for camp facilitators as outlined in the report by the Community Grants Coordinator dated
20 August 2019.

D. That Council (Interim Administrator of Ipswich City Council) approve funding of $2,038.68 (excl-GST) to Churches of Christ Care towards the ‘Connecting with Nature and Building Community’ project as outlined in the report by the Community Grants Coordinator dated 20 August 2019.

E. That Council (Interim Administrator of Ipswich City Council) approve funding of $2,748.07 (excl-GST) to Neami National, towards the Mental Health Week activity as outlined in the report by the Community Grants Coordinator dated 20 August 2019.

F. That Council (Interim Administrator of Ipswich City Council) approve funding of $2,500.00 (incl-GST) to the Queensland Burundian Community Social Club towards the Employability Training program as outlined in the report by the Community Grants Coordinator dated 20 August 2019.

G. That Council (Interim Administrator of Ipswich City Council) approve funding of $2,874.16 (excl-GST) to Rosewood and District Support Centre to establish a community garden and workshop as outlined in the report by the Community Grants Coordinator dated 20 August 2019

H. That Council (Interim Administrator of Ipswich City Council) approve funding of $2,302.80 (incl-GST) to Springfield Lakes Nature Care Inc, towards costs associated with producing resources to increase awareness of birdlife in the Greater Springfield Region as outlined in the report by the Community Grants Coordinator dated
20 August 2019.

I. That Council (Interim Administrator of Ipswich City Council) approve funding of $705.45 (excl-GST) to STAR Community Services Ltd for the Singalong project as outlined in the report by the Community Grants Coordinator dated 20 August 2019.

4. Regional Arts Development Fund - Grant Applications

This is a report concerning allocation of funding through the Regional Arts Development Fund (RADF).

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That Council (Interim Administrator of Ipswich City Council) approve funding of $10,490 (incl-GST) to Greg Huglin towards the Noosa Film Academy Filmmaking Workshop Incursion Roadshow as outlined in the report by the Community Grants Coordinator dated 21 August 2019.

5. Community Donations Report

This is a report providing detail about the year to date allocation of community donations, as at 31 July 2019 (Attachment 1), and providing a summary of these community donations by recipient type, (Attachment 2).

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That the report be received and the contents noted.

6. Resin PTY LTD - Finding Santa AR Experience

This is a report concerning the Quote Consideration Plan for Finding Santa, a city augmented reality experience supplied by Resin Pty Ltd.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That Council (Interim Administrator of Ipswich City Council) resolve to adopt the Quote Consideration Plan for Finding Santa AR Experience as outlined in the report by the Manager, Marketing and Promotions dated 27 August 2019 in accordance with section 230(1)(b) of the Local Government Regulation 2012.

** Item includes confidential papers

and any other items as considered necessary.

Communities Committee

Meeting Agenda

10 September

2019

Doc ID No: A5720513

ITEM: 1

SUBJECT: Sport and Recreation Grants Round Three

AUTHOR: Sport and Recreation Officer

DATE: 13 August 2019

Executive Summary

This is a report concerning the applications for round three of the Sport and Recreation Grants.

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

RELATED PARTIES

Organisation	Position
Woogaroo Swimming Club	President
Woogaroo Swimming Club	Club Manager
Woogaroo Swimming Club	Secretary
Woogaroo Swimming Club	Treasurer
Ipswich Vigoro Association	President
Ipswich Vigoro Association	Secretary
Ipswich Vigoro Association	Vice President
Ipswich Vigoro Association	Treasurer
Ipswich Squash Inc	President
Ipswich Squash Inc	Vice President
Ipswich Squash Inc	Secretary
Ipswich Squash Inc	Treasurer
Ipswich Squash Inc	Assistant Secretary/ Treasurer
Ipswich Squash Inc	Results Secretary
Ipswich Cats AFC	President
Ipswich Cats AFC	Vice President Seniors
Ipswich Cats AFC	Vice President Juniors
Ipswich Cats AFC	Secretary
Ipswich Knights Soccer Club	President
Karalee Swim Club	President
Karalee Swim Club	Secretary
Karalee Swim Club	Treasurer
Karalee Swim Club	Coach
Marburg Mt Crosby Thunder Cricket Club	President
Marburg Mt Crosby Thunder Cricket Club	Vice President
Marburg Mt Crosby Thunder Cricket Club	Secretary
Marburg Mt Crosby Thunder Cricket Club	Treasurer
Ipswich and West Moreton Cricket Association	President
Ipswich and West Moreton Cricket Association	Vice President
Ipswich and West Moreton Cricket Association	Secretary
Ipswich and West Moreton Cricket Association	Treasurer

Advance Ipswich Theme Linkage

Caring for the community

Purpose of Report/Background

The Sport and Recreation Grants program offers three categories of funding to support organisations to provide opportunities for community participation in sport. The categories are:

· Event

· Participation; and

· Minor Facility

During the 2018-2019 financial year, Council supported 19 events to the value of $111,550, seven participation programs to the value of $10,370, and six facility projects to the value of $28,000. Applications for round three opened on 1 July and closed on 31 July 2019 with a total of 9 eligible applications received.

Sport and Recreation Event Grant Applicants

There were four eligible applications received for round three of the Sport and Recreation Event Grant. The below table outlines the applicant, event and recommended funding:

Applicant	Event	Recommended Funding
Woogaroo Sporting Club	Woogaroo Swimming Club Long Course Preparation Meet	$6,250
Ipswich Vigoro Association	Family Fun 90^th Reunion Gala Day	$2,160
Ipswich Squash Inc	Ipswich Closed Squash Tournament	$500
Ipswich Cats AFC	AFLQ Brisbane Junior Finals	$3,000

A report on the applications as well as the assessments conducted by Council staff has been extracted from Smarty Grants (Attachment 1). In the case that there was a discrepancy in the amount of funding recommended from the assessing officers, an average of the two amounts has been taken.

Sport and Recreation Participation Grant

There were four eligible applications received for round three of the Sport and Recreation Participation Grant. The below table outlines the applicant, program and recommended funding.

Applicant	Participation Program	Recommended Funding
Ipswich Knights Soccer Club	Come and Try Day	$2,000
Karalee Swim Club	Macca’s Mini Meet	$1,500
Marburg Mt Crosby Thunder Cricket Club	Woolworths Master Blaster Program	$1,500
Ipswich and West Moreton Cricket Association	Junior Recruitment	$1,000

A report on the applications as well as the assessments conducted by Council staff has been extracted from Smarty Grants (Attachment 2).

Sport and Recreation Minor Facility Improvements Grant

There was one eligible application received for round three of the Sport and Recreation Minor Facility Grant. The below table outlines the applicant, project and recommended funding.

Applicant	Infrastructure Project	Recommended Funding
Ipswich Knights Soccer Club	Smart Irrigation Upgrades	$5,000

A report on the application as well as the assessments conducted by Council staff has been extracted from Smarty Grants (Attachment 3).

Financial/RESOURCE IMPLICATIONS

The total yearly budget for the Sport and Recreation Grant program is $150,000. The total amount of funding being recommended through round three of the program is $22,910 which will leave $127,090 in the budget for the 2019-2020 year. Round four of the program will open on 1 February 2020.

RISK MANAGEMENT IMPLICATIONS

The risk associated with providing the recommended funding are that the funds are used in a different way than they were intended to be used. This risk is mitigated by the Sport and Recreation Grant program acquittal process which requires and monitors receipting of expenditure.

The risk associated with not approving the recommended funding are that the events, programs or projects applied for may not go ahead.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

COMMUNITY and OTHER CONSULTATION

The Sport and Recreation Minor Facility Grant for Ipswich Knights Soccer Club was consulted with Council’s Infrastructure Strategy Branch and confirmed that the related Facility Improvement Request had been submitted and approved.

Conclusion

The Sport and Recreation Grants program offers three categories of funding to support organisations to provide opportunities for community participation in sport. A total of 9 applications were received in round three. The event grant received four eligible applications with a total recommended funding of $11,910. The Participation Grant received four eligible applications with a total recommended funding of $6,000. The Minor Facility Improvements Grant received one eligible application with a total recommended funding of $5,000.

Attachments and Confidential Background Papers

1.	Sport and Recreation Event Grants Round Three ⇩
2.	Sport and Recreation Minor Facility Grants Round Three ⇩
3.	Sport and Recreation Participation Grants Round Three ⇩

Louise Rovera

Sport and Recreation Officer

I concur with the recommendations contained in this report.

John Bolton

Principal Officer (Sport and Recreation programs)

I concur with the recommendations contained in this report.

Don Stewart

Manager, Community and Cultural Services

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

10 September

2019

Doc ID No: A5734061

ITEM: 2

SUBJECT: Christmas and Festive Season Grants 2019-2020

AUTHOR: Community Grants Officer

DATE: 21 August 2019

Executive Summary

This is a report concerning the allocation of funds through the Christmas and Festive Season Grants Program for 2019-2020.

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

RELATED PARTIES

Council officers who assess community grants are required to declare if they have, or could be perceived to have, a conflict of interest. There were no declarations of conflict of interest.

Advance Ipswich Theme

Caring for the community and Listening, leading and financial management.

Purpose of Report/Background

Christmas/Festive Season Grants support community organisations developing and delivering a community Christmas event or activity or other celebratory event relevant to the broader community.

Council undertakes one (1) funding round per financial year for Christmas/Festive Season Grants, with a maximum grant amount of $2,000.

The Christmas/Festive Season Grants Program is promoted through social media, Council’s website, grant writing capacity building workshops and Council’s email networks.

Applications for Christmas/Festive Season Grants opened on 1 July and closed on 31 July 2019, and Council received nineteen (19) eligible applications. In line with the Community Grants and In-Kind Assistance Program Procedure, the applications were independently assessed and scored by a panel of three (3) Council staff, against weighted criteria, (as detailed within the Community Grants and In-Kind Assistance Program – Applicant Guidelines – see Attachment 1).

For information on applicant organisations, event details, and funding details for the nineteen (19) eligible applications, please see Attachment 2.

Please note the following two (2) applicants have received funding through the Community Donations Program towards other costs associated with their Christmas/Festive Season events. These are:

1. Tivoli Social Enterprises has been allocated $13,500.00 towards the entertainment, children’s rides, Welcome to Country, and sound, light and stage costs for the Christmas in Ipswich for Kids event.

2. Lions Club of Rosewood has been allocated $1,303.40 towards traffic management costs for the Rosewood Lions Christmas Street Carnival.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009 and the Local Government Regulation 2012.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Financial/RESOURCE IMPLICATIONS

Within the Community Engagement Branch, the Community Grants Team is responsible for the management and coordination of Council’s Community Donations Program and Community Grants and In-Kind Assistance Program. The Community Grant Teams is a team of two (2) full-time staff.

Funding for the provision of Christmas/Festive Season Grants is contained within the Community Engagement Branch 2019-2020 financial year budget.

There are no additional resourcing or budget implications associated with this report.

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community or other consultation.

Conclusion

Applications for funding through the Christmas/Festive Season Grants Program are assessed in accordance with the eligibility criteria and assessment process outlined in the Community Grants and In-Kind Assistance Policy and associated guidelines.

Attachments and Confidential Background Papers

1.	Community Grants and In-Kind Assistance Program - Applicant Guidelines ⇩
2.	Christmas and Festive Season Grants - Applications 2019-2020 ⇩

Sarah Sheehy

Community Grants Officer

I concur with the recommendations contained in this report.

Abbey Richards

Community Engagement Manager

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

10 September

2019

Doc ID No: A5710421

ITEM: 3

SUBJECT: Community Development Grants Round 1 2019-2020

AUTHOR: Community Grants Coordinator

DATE: 20 August 2019

Executive Summary

This is a report concerning allocation of funds through round 1 of the Community Development Grants Program for 2019-2020.

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

RELATED PARTIES

There are no related party matters associated with this project.

Advance Ipswich Theme Linkage

Caring for the Community and Listening, Leading and Financial Management.

Purpose of Report/Background

Community Development Grants support community organisations developing and delivering one-off community projects that address local needs and achieve community development outcomes.

Council undertakes two (2) funding rounds per financial year for community development grants (July and February), with a maximum grant amount of $5,000.

The Community Development Grants Program is promoted through various channels including social media, Council’s website, grant writing capacity building workshops and Council’s email networks.

Applications for Community Development Grants opened on 1 July and closed on 31 July 2019, and Council received nine (9) eligible applications. In line with the Community Grants and In-Kind Assistance Program Procedure, eligible applications were independently assessed and scored by a panel of three (3) Council staff, against weighted criteria, (as detailed within the Community Grants and In-Kind Assistance Program Applicant Guidelines – see attachment 1). Applicants are required to provide quotes for goods and services for which funding is sought, to support their application. Applications which do not include quotes are ineligible.

Australian Kookaburra Kids Foundation Ltd

The Australian Kookaburra Kids Foundation Ltd seeks funding to support up to six (6) young people from Ipswich to attend a weekend camp for children who live in families affected by mental illness. The camp will be held at the Sunshine Coast Recreation Centre where participants can take part in several activities including caving, rock climbing and creative and wellbeing activities and games. Education programs focusing on building resilience will also be included.

A mental health clinician will be present throughout the camp to monitor participant wellbeing and will provide individual support and referral to appropriate services for ongoing support.

The total cost of the project is $50,236.00. In line with eligibility criteria and based on the quotes provided which are relative to the number of participants from Ipswich, Australian Kookaburra Kids Foundation Ltd is eligible to be considered for a grant of $1,225.32 (ex-GST) towards transport and accommodation costs.

Based on the scores allocated by the Grants Assessors, it is recommended that Council approves 75% of the eligible funding requested to Australian Kookaburra Kids Foundation ltd, to a total of $918.99 (ex-GST).

Brisbane Multicultural Arts Centre (BEMAC) Inc

BEMAC seeks funding to support the ‘Get Prep’D for Song Writing’ program which utilises local and high profile mentors and song writers who will mentor emerging song writers across South West Brisbane, including Ipswich. The project will include 4 professional development workshops in Ipswich, and will develop local emerging song writers and performers showcasing song writing skills.

The total cost of the project is $46,000.00 over the South West Brisbane area, and in line with eligibility criteria, BEMAC is eligible to be considered for a grant of $5,000.00 (ex-GST) towards the development and delivery of the Ipswich workshops, and promotional material.

Based on the scores allocated by the Grants Assessors, it is recommended that Council approves 100% of the eligible funding requested to BEMAC, to a total of $5,000.00 (ex-GST).

Centro Church

Centro Church is organising a 4 day youth camp for young people from the Ipswich and Collingwood Park area, which will be held at the Sunshine Coast Recreation Centre from 30 September to 3 October 2018. The age of participants will vary between 11 to 18 year olds, with an anticipated number of 60-100 teenagers.

The grant application seeks funding towards purchasing polo shirts for 32 camp leaders who have volunteered to facilitate the camp program.

The total cost of the project is $20,056.56. In line with eligibility criteria, Centro Church is eligible to be considered for a grant of $1,056.56 (ex-GST) to purchase polo shirts for camp facilitators.

Based on the scores allocated by the Grants Assessors, it is recommended that Council approves 50% of the eligible funding requested by Centro Church, to a total of $528.28 (ex-GST).

Churches of Christ Care

Churches of Christ Care seeks funding for the ‘Connecting with Nature and Building Capacity’ project which aims to reduce social isolation. Churches of Christ has 400 social housing residents in the Ipswich LGA and the project will offer opportunities for residents to participate in excursions outside of the Region. Funding is sought towards the cost of hiring a mini bus, fuel and some catering for at least 18 full day excursions over a 12 month period.

The total cost of the project is $16,641.36. In line with eligibility criteria, Churches of Christ Care is eligible to be considered for a grant of $4,077.36 (ex-GST) towards costs associated with the Connecting with Nature and Building Community Project.

Based on the scores allocated by the Grants Assessors, it is recommended that Council approves 50% of the eligible funding requested by Churches of Christ Care, to a total of $2,038.68 (ex-GST).

Neami National

Neami National’s Health Service Navigation service is coordinating an event during Mental Health week at Redbank Plaza on 8 October 2019. The theme of Mental Health Week 2019 is ‘Take Time – for mental health’, and Neami National’s activity, titled ‘Stop, Breath, Connect, Create’, aims to build on the theme. The applicant has outlined local mental health and community organisations who will be participating in the delivery of the event which aims to promote mental health and wellbeing.

The total cost of the project is $6,818.18 (ex-GST). In line with eligibility criteria, Neami National is eligible to be considered for a grant of $3,664.09 (ex-GST) for costs associated with the Mental Health Week activity at Redbank Plaza on 8 October 2019.

Based on the scores allocated by the Grants Assessors, it is recommended that Council approves 75% of the funding requested by Neami National, to a total of $2,748.07 (ex-GST).

Queensland Burundian Community Social Club

The Queensland Burundian Community Social Club seeks funding towards workshops for participants to gain skills which will assist them as job seekers. The workshops will be held over an eight (8) week period at the Redbank Plains Community Centre and funding is specifically sought towards venue hire costs and driving lessons for 38 participants.

The total cost of the project is $7,860.00 (incl-GST). In line with eligibility criteria, Queensland Burundian Community Social Club is eligible to be considered for a grant of $5,000.00 (incl-GST) towards their program.

Based on the scores allocated by the Grants Assessors, it is recommended that Council approves 50% of the funding requested by the Queensland Burundian Community Social Club, to a total of $2,500.00 (incl-GST).

Rosewood and District Support Centre Inc

Rosewood and District Support Centre Inc seeks funding towards establishing a community garden and workshop. This project will run alongside a Skilling Queenslanders project, which supports 10 local unemployed people to undergo a paid traineeship in Certificate 1 in Construction. The trainees, with the support of their site supervisor, will assist with establishing the community garden and undertake upgrades to the existing shed on site. Funding is specifically sought to purchase building supplies.

The total cost of the project is $12,120.19 (ex-GST). In line with eligibility criteria, Rosewood and District Support Centre Inc is eligible to be considered for a grant of $3,832.21 (ex-GST).

Based on the scores allocated by the Grants Assessors, it is recommended that Council approves 75% of the funding requested by Rosewood and District Support Centre, to a total of $2,874.16.

Springfield Lakes Nature Care Inc

Springfield Lakes Nature Care Inc seeks funding towards the ‘Identifying Birds of Springfield’ project that aims to educate the community about the importance of birdlife in the area. Funding is sought to produce resources including booklets, brochures, bookmarks and a computer screen saver to increase awareness in birdlife in the Greater Springfield Region. Springfield Lakes Nature Care Inc will also host free birdwatching walks throughout the various natural areas within the Region.

The total cost of the project is $6,025.00. In line with eligibility criteria, Springfield Lakes Nature Care Inc is eligible to be considered for a grant of $4,605.60 (incl-GST) towards costs associated with this project.

Based on the scores allocated by the Grants Assessors, it is recommended that Council approves 50% of the funding requested by Springfield Lakes Nature Care Inc, to a total of $2,302.80 (ex-GST).

Star Community Services Ltd

Star Community Services Ltd seeks funding towards a singalong and morning tea event to be held during Mental Health Week for senior community members. The event will be held in October 2019 and is expected to attract approximately 160 participants. Funding is specifically sought towards venue hire, catering and promotion through a local newspaper, however the Grant Assessors approved funding towards venue hire and catering only, and advised that the project could be promoted through Council’s Marketing Branch, including social media channels and Ipswich First at no cost to the applicant.

The total cost of the project is $6,638.18 (ex-GST). In line with eligibility criteria, Star Community Services Ltd is eligible to be considered for a grant of $1,410.90 (ex-GST).

Based on the scores allocated by the Grants Assessors, it is recommended that Council approves 50% of the funding requested by Star Community Services Ltd, to a total of $705.45 (ex-GST).

Financial/RESOURCE IMPLICATIONS

Funding for the provision of community development grants is contained within the Community Engagement Branch 2019-2020 financial year budget.

There are no additional resourcing or budget implications associated with this report.

RISK MANAGEMENT IMPLICATIONS

As part of Council’s assessment criteria for community grants, applications are assessed against funding priorities and weighted assessment criteria. This has resulted in a number of applicants receiving less than they have requested and may impact their ability to deliver the project which they have applied for funding towards. As Council does not allow variations to funding agreements, all applicants will be required to confirm that they have the capacity to deliver their project as outlined within their funding application, before funds will be released.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009 and the Local Government Regulation 2012.

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community or other consultation.

Conclusion

Applications for funding through the Community Development Grants Program are assessed in accordance with the eligibility criteria and assessment process outlined in the Community Grants and In-Kind Assistance Policy and associated guidelines.

Attachments and Confidential Background Papers

1.	Community Grants and In-Kind Assistance Program Applicant Guidelines ⇩

Josie Berry

Community Grants Coordinator

I concur with the recommendations contained in this report.

Abbey Richards

Community Engagement Manager

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

10 September

2019

Doc ID No: A5734677

ITEM: 4

SUBJECT: Regional Arts Development Fund - Grant Applications

AUTHOR: Community Grants Coordinator

DATE: 21 August 2019

Executive Summary

This is a report concerning allocation of funding through the Regional Arts Development Fund (RADF).

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

RELATED PARTIES

There are no known related party matters associated with this report.

Advance Ipswich Theme

Caring for the community, and listening, leading and financial management.

Purpose of Report/Background

The Regional Arts Development Fund (RADF) is delivered as a partnership between the Queensland Government through Arts Queensland and eligible local councils across the state. RADF promotes the role and value of arts, culture and heritage as key drivers of diverse and inclusive communities and strong regions. The fund invests in local arts and cultural priorities as determined by local communities across Queensland and its flexibility enables local councils to tailor RADF programs to the specific needs of their communities.

RADF funding allocated to Council was guided by the population and co-investment tiers as outlined by the Queensland Government; 40% Arts Queensland ($40,000) and 60% Ipswich City Council ($60,000) in the 2018–2019 financial year. The RADF financial year runs from September to September.

Grant applications are assessed by the RADF Committee, a local advisory group who were appointed through an expression of interest process in May 2019, and reflect the diverse arts and culture of the Ipswich Region. Currently Council undertakes two funding rounds each year, in addition to provision for individual professional development applications assessed as Quick Response Grants.

Grant Application Received

Applications for funding through the RADF Grants Program closed on 31 July 2019. One eligible application was received and a RADF Committee meeting was held on 21 August 2019 to consider the submission. RADF Committee members who were unable to attend the meeting also submitted assessments for consideration at the meeting.

An application for the Noosa Film Academy Filmmaking Workshop Incursion Roadshow was received from Greg Huglin, an Academy Award winning cinematographer. The applicant had approached a range of Ipswich secondary schools regarding his program. He decided upon nine schools and submitted a RADF grant application for $10,490 (incl-GST) to cover costs for five of those schools:

· Bremer State High School

· Bundamba State High School

· Ipswich State High School

· Redbank Plains State High School

· Woodcrest State College

Four private Ipswich secondary schools are self-funding the program for their students.

The program will take place in February 2020 as nine one-day filmmaking workshops. Each workshop will begin with a career guidance and motivational movie montage screening examples of the applicant’s commercial work. The voice-over explains the vocational and tertiary pathways available to Queensland’s next generation of digital storytellers.

Approximately 30 students in each school will participate in the hands-on workshops which will include elements of pre-production, production and post-production. Participants will undertake activities such as acting, camera-operators, script advisors, sound technicians, clapperboard operators, data wranglers and post production editors.

Participants will be lead through the creative process of producing and editing a short-scripted film, which will also become a legacy portfolio piece for participants.

The workshop roadshow will culminate in a collaborative community screening of the nine films produced by the schools at Limelight Cinema, Ipswich.

The RADF Committee recommends funding of $10,490 (incl-GST) subject to the applicant providing the following information:

· A copy of the risk management plan for the project. The applicant outlined storyboards and scripts dealing with current teen issues, but these weren’t included with the application. Sensitive themes in the scripts may cause emotional reactions and risks must be identified and mitigated beforehand; and

· The program of activities to be undertaken in the workshops.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009 and Local Government Regulation 2012.

RISK MANAGEMENT IMPLICATIONS

As mentioned above, the RADF Committee recommends funding of $10,490 (incl-GST) subject to the applicant providing the following information:

Subject to a satisfactory risk management plan for the project being furnished to Council, there are no risk management implications associated with this report.

If Council chose not to endorse the recommendation there is significant risk that the five Ipswich secondary schools would not be able to fund and participate in the program.

Financial/RESOURCE IMPLICATIONS

Funding for the provision of the Regional Arts Development Fund (RADF) program is contained within the Community Engagement Branch 2019-2020 financial year budget.

There are no additional resourcing or budget implications associated with this report.

COMMUNITY and OTHER CONSULTATION

The contents of this report required consultation with the Ipswich RADF Committee, who assess applications and make recommendations to Council for RADF funding. The Ipswich RADF Committee meeting was held on 21 August 2019. The Ipswich RADF Committee supports the recommendation that Council provide funding to the Noosa Film Academy Filmmaking Workshop Incursion Roadshow.

Conclusion

Applications for funding through the Regional Arts Development Fund are assessed in accordance with the eligibility criteria and assessment process outlined in the current Ipswich City Council RADF Guidelines (Attachment 1).

Attachments and Confidential Background Papers

1.	Current Regional Arts Development Fund (RADF) Guidelines ⇩

Josie Berry

Community Grants Coordinator

I concur with the recommendations contained in this report.

Abbey Richards

Community Engagement Manager

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

10 September

2019

Doc ID No: A5709321

ITEM: 5

SUBJECT: Community Donations Report

AUTHOR: Community Grants Coordinator

DATE: 7 August 2019

Executive Summary

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

That the report be received and the contents noted.

RELATED PARTIES

There are no known related party matters associated with this report.

Advance Ipswich Theme Linkage

Caring for the Community and Listening, Leading and Financial Management

Purpose of Report/Background

Through the provision of community donations, Ipswich City Council seeks to support the role of community organisations and recognise the significant role they play in developing and delivering initiatives that encourage participation in community life, foster social cohesion, celebrate diversity, and contribute to a vibrant, healthy and sustainable city.

The Community Donations Program allows for funds to be allocated to not-for-profit community organisations for community purposes and supports community organisations to deliver initiatives that address identified local community needs.

Management and Coordination of the Community Donations Program

The Community Engagement Branch manages the receipt, assessment and allocation of funding applications received through the Community Donations Program in accordance with the Community Donations Policy and associated Administrative Guidelines.

Financial/RESOURCE IMPLICATIONS

Funding for the provision of community donations is contained within the Community Engagement Branch 2019-2020 financial year budget.

There are no additional resourcing or budget implications associated with this report.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009 and Local Government Regulation 2012

Specifically, section 109 of the Local Government Act 2009 provides local governments with the ability to utilise discretionary funds in accordance with the requirements prescribed under the Local Government Regulation 2012.

Section 202 of the Local Government Regulation 2012 prescribes a number of requirements for –

a) a local government for making discretionary funds available; and

b) a councillor for using discretionary funds.

Discretionary funds allocated are required to be publically reported under section 202 of the Local Government Regulation 2012.

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation.

Conclusion

Applications for funding through the Community Donations Program are assessed in accordance with the eligibility criteria and assessment process outlined in the Community Donations Policy and associated Administrative Guidelines.

This report provides detail about the allocation of community donations for the 2019-2020 financial year up to 31 July 2019 (Attachment 1), and provides a summary of these community donations by recipient type (Attachment 2).

Attachments and Confidential Background Papers

1.	Community Donations Report July 2019 ⇩
2.	Community Donations Recipient Type ⇩

Josie Berry

Community Grants Coordinator

I concur with the recommendations contained in this report.

Abbey Richards

Community Development Manager

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

10 September

2019

Doc ID No: A5752979

ITEM: 6

SUBJECT: Resin PTY LTD - Finding Santa AR Experience

AUTHOR: Marketing and Promotion Manager

DATE: 27 August 2019

Executive Summary

This is a report concerning the Quote Consideration Plan for Finding Santa, a city augmented reality experience supplied by Resin Pty Ltd.

RECOMMENDATION

That the Interim Administrator of Ipswich City Council resolve:

That Council (Interim Administrator of Ipswich City Council) resolve to adopt the Quote Consideration Plan for Finding Santa AR Experience as outlined in the report by the Manager, Marketing and Promotions dated 27 August 2019 in accordance with section 230(1)(b) of the Local Government Regulation 2012.

RELATED PARTIES

There are no conflicts to be declared.

Advance Ipswich Theme

Caring for the community

Purpose of Report/Background

Finding Santa is an augmented reality digital walking trail that will guide families and visitors on a festive adventure through the city centres and streets of Ipswich. This activation forms part of the city-wide Christmas in Ipswich Celebrations which includes Wonderland, Christmas Light Competition, Community Christmas Carol events and New Year’s Eve.

Finding Santa is an off-the-shelf product created by visual effects studio Resin. There are no known comparable alternatives in the market and Finding Santa provides a cost-effective opportunity for a Queensland first activation in Ipswich after successful activations in Adelaide and Geelong.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

RISK MANAGEMENT IMPLICATIONS

The risk analysis has been undertaken in relation to this report, with all potential risks assessed between low and not applicable as provided in Attachment 1 Section 5 of the Quote Consideration Plan for Risks and Associated Mitigation Strategies.

Financial/RESOURCE IMPLICATIONS

There are no resource or budgeting implications. The cost associated with the proposed short term contract (September to December 2019) is a total of $35,000 +GST. This cost is within the allocated events budget for Christmas activations.

COMMUNITY and OTHER CONSULTATION

Council’s Procurement Branch has been consulted and approved the Quote Consideration Plan.

Consultation is underway with local stakeholders and businesses to generate awareness and promote opportunities to leverage the activity.

Consultation has been undertaken with Geelong City Council to understand their experience and optimise the Ipswich implementation.

Conclusion

There are no known comparable alternatives to Finding Santa in the market and it is recommended that council engage the services of Resin PTY LTD to activate a city-wide AR Christmas experience in what will be a Queensland first.

Attachments and Confidential Background Papers

1.	Quote or Tender Consideration Plan ⇩

Carly Gregory

Marketing and Promotion Manager

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”