IPSWICH
CITY
COUNCIL
AGENDA
of the
Governance Committee
Held in the Council Chambers
2nd floor – Council Administration Building
45 Roderick Street
IPSWICH QLD 4305
On Tuesday, 18 June 2019
At 12.30 pm or 10 minutes after the conclusion of the Environment Committee whichever is sooner.
|
MEMBERS OF THE Governance Committee |
|
|
Interim Administrator Greg Chemello (Chairperson) |
|
|
Governance Committee Meeting Agenda |
18 June 2019 |
Governance Committee AGENDA
12.30 pm or 10 minutes after the conclusion of the Environment Committee whichever is sooner, on Tuesday, 18 June 2019
Council Chambers
|
Item No. |
Item Title |
Page No. |
|
1 |
Proposed Amendment to 2019–2020 Register of Fees and Charges |
10 |
|
2 |
Council Flood Data Fees & Charges Amendment |
133 |
|
3 |
Amendment to 2019–2020 Fees and Charges for Traffic Control Permits |
137 |
|
4 |
Delegation to the Chief Executive Officer - Plumbing and Drainage Act 2018 |
169 |
|
5 |
Adoption of the 2019–2020 Operational Plan |
185 |
|
6 |
Rate Concession - Charitable, Non Profit/Sporting Organisation |
200 |
|
7 |
Monthly Performance Report - April 2019 |
209 |
|
8 |
Corporate Services Performance Report |
258 |
|
9 |
**Appointment of Queensland Urban Utilities Board Members |
284 |
|
10 |
**QUU Statement of Strategic Intent |
287 |
|
11 |
**Dinmore Land Acquisition - Hudson Park and Ted Atwell Park |
290 |
** Item includes confidential papers
Governance Committee NO. 6
18 June 2019
AGENDA
1. Proposed Amendment to 2019–2020 Register of Fees and Charges
With reference to a report concerning the proposed amendments to the 2019–2020 Register of Fees and Charges and the introduction of the Variation of Development Application Fees Procedure.
Recommendation
That the Interim Administrator of Ipswich City Council resolve:
A. That the procedure titled ‘Variation of Development Application Fees Procedure’ as detailed in Attachment 1, be adopted with effect from 1 July 2019.
B. That the 2019-2020 Register of Fees and Charges be amended, as detailed in Attachment 2, and adopted with effect from 1 July 2019.
2. Council Flood Data Fees & Charges Amendment
With reference to a report concerning a proposed amendment to Council’s current flood data fees and charges when Council’s technical catchment flood models are provided to an external organisation.
Recommendation
That the Interim Administrator of Ipswich City Council resolves:
A. That Council replaces the current tiered flood model data fees and charges structure with a single fee of $1800 + GST for external access to a single flood model.
B. That Council advertise the new fee under Council’s fees and charges list.
C. That the associated flood data model procedure is amended to reflect the change.
3. Amendment to 2019-2020 Fees and Charges for Traffic Control Permits
With reference to a report
concerning the proposed amendments to the 2019–2020 fees and charges for section
5.5.1 Permits to carry out Works on Local Government Controlled Roads/Traffic
Control and 1.3.3 Traffic Control Permits for Temporary Entertainment Events.
Since the approved fees were presented to Council on the
9 April there has been business improvements made of the processing and
assessment of this permit type, therefore adjustments to fees and charges are
necessary.
Recommendation
That the Interim Administrator of Ipswich City Council resolve:
That the proposed fees and charges as listed in Attachment 1 of the report dated 6 June 2019, be amended and adopted with effect from 1 July 2019.
4. Delegation to the Chief Executive Officer - Plumbing and Drainage Act 2018
With reference to a report concerning the delegation of powers from the Plumbing and Drainage Act 2018 to the Chief Executive Officer.
Recommendation
That the delegation to the Chief Executive Officer as detailed in Attachment 1 to the report by the Project Officer dated 10 May 2019, be adopted.
5. Adoption of the 2019–2020 Operational Plan
With reference to a report concerning the adoption of the text content of the proposed 2019–2020 Operational Plan.
Recommendation
That the Interim Administrator of Ipswich City Council resolve:
That the proposed deliverables for the 2019–2020 Operational Plan be adopted.
6. Rate Concession - Charitable, Non Profit/Sporting Organisation
With reference to a report concerning the annual review and approval of Rates Concessions to eligible Charitable and Non Profit/Sporting Organisations in accordance with the Rates Concession Policy.
Recommendation
That the Interim Administrator of Ipswich City Council resolve:
That having satisfied the
criteria in s120 of the Local Government Regulation 2012, as well as the
Rates Concession Policy, the properties as detailed in Attachment 2, be
approved for a 100% concession of the differential general rate for the
2019–2020 financial year.
7. Monthly Performance Report - April 2019
With reference to a report concerning Council performance for the period ending 30 April 2019, submitted in accordance with Section 204 of the Local Government Regulation 2012.
Recommendation
That the report be received and the contents noted.
8. Corporate Services Performance Report
With reference to a report concerning the performance of the Corporate Services Department for the period of 1 January 2019 to 31 May 2019.
Recommendation
That the report be received and contents noted.
9. **Appointment of Queensland Urban Utilities Board Members
With reference to a report by the Strategic Client Office Manager dated 29 May 2019 concerning the proposed appointment of Mr Phillip Strachan and Mr (Alan) Mark Gray as Board members of Queensland Urban Utilities for a term of three years (effective 1 July 2019).
Recommendation
That the Interim Administrator of Ipswich City Council resolve:
A. That Council (Interim Administrator of Ipswich City Council) endorse the appointment of Mr Phillip Strachan as a Board member of Queensland Urban Utilities, effective 1 July 2019, for a term of three years.
B. That Council (Interim Administrator of Ipswich City Council) endorse the appointment of Mr (Alan) Mark Gray as a Board member of Queensland Urban Utilities, effective 1 July 2019, for a term of three years.
C. That the Chief Executive Officer be authorised to sign an Instrument of Appointment of Board Members and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.
10. **QUU Statement of Strategic Intent
With reference to a report concerning Queensland Urban Utilities’ (QUU) 2024 Statement of Strategic Intent.
Recommendation
That the Interim Administrator of Ipswich City Council resolve:
That Council (Interim Administrator of Ipswich City Council) approve Queensland Urban Utilities’ 2024 Statement of Strategic Intent contained in Confidential Attachment 1 of the report by the Strategic Client Office Manager dated 13 May 2019.
11. **Dinmore Land Acquisition - Hudson Park and Ted Atwell Park
With reference to a report concerning the acquisition of Hudson Park described as Lot 1, 2, 3 and 4 on RP97728 and Lot 2 on RP180926 and Ted Atwell Park described as Lot 2 on RP68477, Lot 50 on RP22512, & Lot 51 on RP22512. Ipswich City Council (Council) is acquiring the land from Queensland Electricity Transmission Corporation Limited A.C.N 078 849 233 trading as Powerlink Queensland (Powerlink) for park and recreation purposes.
Recommendation
That the Interim Administrator of Ipswich City Council resolve:
A. That Council (Interim Administrator of Ipswich City Council) resolve to enter into a contract of sale for Council to acquire, for open space purposes, the area of vacant land located at Hudson Park described as Lot 1, 2, 3 and 4 on RP97728 and Lot 2 on RP180926 and Ted Atwell Park described as Lot 2 on RP68477, Lot 50 on RP22512, and Lot 51 on RP22512 for the consideration sum of $100,000.
B. That the Chief Executive Officer be authorised to negotiate and execute the contract of sale with the landowner for Council to acquire the land at Hudson Park described as Lot 1, 2, 3 and 4 on RP97728 and Lot 2 on RP180926 and Ted Atwell Park described as Lot 2 on RP68477, Lot 50 on RP22512, and Lot 51 on RP22512 and to do any other acts necessary to implement Council’s decision to acquire this land in accordance with section 13(3) of the Local Government Act 2009.
** Item includes confidential papers
and any other items as considered necessary.
|
Governance Committee Meeting Agenda |
18 June 2019 |
ITEM: 1
SUBJECT: Proposed Amendment to 2019–2020 Register of Fees and Charges
AUTHOR: Business Support Manager
DATE: 10 June 2019
This is a report concerning the proposed amendments to the 2019–2020 Register of Fees and Charges and the introduction of the Variation of Development Application Fees Procedure.
That the Interim Administrator of Ipswich City Council resolve:
A. That the procedure titled ‘Variation of Development Application Fees Procedure’ as detailed in Attachment 1, be adopted with effect from 1 July 2019.
B. That the 2019-2020 Register of Fees and Charges be amended, as detailed in Attachment 2, and adopted with effect from 1 July 2019.
There are no related parties associated with this report
Listening, leading and financial management
In 2018, Queensland Audit Office (QAO) spent some time with Ipswich City Council (Council) auditing Council’s financial records and processes. At that time, QAO specifically reviewed the fee variation process for the (former) Planning and Development Department with a focus on the levying, determination and variation of development assessment fees. In December 2018, QAO provided a report to Council that recommended that by 30 June 2019 ‘A procedure should be prepared to support the Fees and Charges Register in the determination of fee variations’ and that ‘Council should consider aligning the approval of fee variations to financial delegations’. To comply with this recommendation, the Variation of Development Application Fees Procedure (Attachment 1) has been developed to facilitate a clear, consistent and transparent approach to the fee variation process and aligns with the current Financial Delegations.
To support the proposed procedure, it is suggested that a new Fee Policy for Local Government Infrastructure be introduced into the 2019-2020 Register of Fees and Charges (Attachment 2, page 11 and 12). This new fee policy will provide consistency for both internal and external applicants in applying for a fee waiver for development applications made by or on behalf of Council and relate to the provision of standard local government infrastructure and facilities (including parks, roads, libraries, community centres, utilities or the like).
Additionally, as the (former) Planning and Development Department and (former) Health, Security and Regulatory Services Department have merged into Planning and Regulatory Services, it is proposed to amend the 2019-2020 Register of Fees and Charges (Attachment 2, page 60). These changes provide greater clarity and consistency around the approval of fee variations and reflect the amended position titles as a result of the restructure.
Fee variations are not considered when preparing the operational budget for the department however do have an impact on the actual fees received within the financial year.
As mentioned under Financial Implications above, there is a potential risk that the department’s revenue target may not be met.
Should the proposed amendment to the fees and charges and the procedure not be adopted, there will be inconsistencies with fee variations and Council will fail to meet the QAO recommendation action date of 30 June 2019.
This report and its recommendations are consistent with the following legislative provisions:
Local Government Act 2009
Other legislation and regulatory provisions as outlined in the Register of Fees and Charges
As part of the introduction of the Variation of Development Application Fees Procedure and changes to the 2019-2020 Register of Fees and Charges, internal consultation has been sought and factored into both documents. In relation to external stakeholders, consultation has not been sought, however consideration has been given to customers who intend to apply for fee variations and who intend to pay fees to Council.
With the amendments to the 2019-2020 Register of Fees and Charges and introduction of the Variation of Development Application Fees Procedure, the attached documents have been submitted for Council approval and adoption.
|
1. |
Variation of Development Application Fees Procedure ⇩ |
|
1.1 |
Attachment within Procedure ⇩ |
|
2. |
2019-2020 Register of Fees and Charges Track Changes ⇩ |
Nicole Yiannou
Business Support Manager
I concur with the recommendations contained in this report.
Brett Davey
Acting General Manager - Planning and Regulatory Services
“Together, we proudly enhance the quality of life for our community”
|
Meeting Agenda |
18 June 2019 |
ITEM: 2
SUBJECT: Council Flood Data Fees & Charges Amendment
AUTHOR: Engineer (Floodplain Management)
DATE: 24 May 2019
This is a report concerning a proposed amendment to Council’s current flood data fees and charges when Council’s technical catchment flood models are provided to an external organisation.
That the Interim Administrator of Ipswich City Council resolves:
A. That Council replaces the current tiered flood model data fees and charges structure with a single fee of $1800 + GST for external access to a single flood model.
B. That Council advertise the new fee under Council’s fees and charges list.
C. That the associated flood data model procedure is amended to reflect the change.
There are no related parties to this report.
Caring for the environment
Council’s flood models are usually used in flood impacts assessment for development applications with the primary users being development consultants. In order to provide this service, Council implements a fee for external organisations to access Council’s flood model data. A fee for access to flood model data is standard across local government authorities.
The current flood model data fee structure is complex as it utilises a dual tiered system, with one tier requiring the use of a matrix to determine the appropriate fee. This generates an unnecessarily higher than required level of officer interaction in the background to implement. The scripted procedure is also unnecessarily complex as a result.
To improve efficiency and to streamline the process, it is proposed that the current dual tiered fee structure be replaced by a single fee of $1,800 + GST which is advertised on Council’s fees and charges list.
The proposed fee is comparable to similar flood model access fees from a number of local government authorities in Queensland and the fee will grant the applicant access to a single Council flood model and will be specific to a purpose documented in a data sharing agreement.
Financial and resource implications will be minor as the changes are largely administrative.
Risks are expected to be minor as this is standard practice across local government authorities.
This report and its recommendations are consistent with the following legislative provisions:
Not Applicable
Community consultation is not required.
Council’s current flood model data fee structure is complex and improvements have been suggested to simplify the fee structure and to streamline the associated administrative process. This will reduce the level of administrative input required and will improve overall efficiency of Council officers.
|
1. |
Extract from the 2019-2020 Ipswich City Council
Register of Fees and Charges ⇩ |
Hoy Sung Yau
Engineer (Floodplain Management)
I concur with the recommendations contained in this report.
Grant Sorensen
Principal Officer (Natural Resources)
I concur with the recommendations contained in this report.
Kaye Cavanagh
Acting Sport Recreation and Natural Resources Manager
I concur with the recommendations contained in this report.
Charlie Dill
General Manager - Infrastructure and Environment
“Together, we proudly enhance the quality of life for our community”
|
Governance Committee Meeting Agenda |
18 June 2019 |
Item 2 / Attachment 1.
Extract from the 2019-2020 Ipswich City Council Register of Fees and Charges
for use of Council’s Flood Models
|
Meeting Agenda |
18 June 2019 |
ITEM: 3
SUBJECT: Amendment to 2019-2020 Fees and Charges for Traffic Control Permits
AUTHOR: Coordinator (Compliance)
DATE: 6 June 2019
This is a report concerning the proposed amendments to the 2019-2020 fees and charges for section 5.5.1 Permits to carry out Works on Local Government Controlled Roads/Traffic Control and 1.3.3 Traffic Control Permits for Temporary Entertainment Events. Since the approved fees were presented to Council on the 9 April there has been business improvements made of the processing and assessment of this permit type, therefore adjustments to fees and charges are necessary.
That the Interim Administrator of Ipswich City Council resolve:
That the proposed fees and charges as listed in Attachment 1 of the report dated 6 June 2019, be amended and adopted with effect from 1 July 2019.
There are no related parties associated with this report
Listening, leading and financial management
Fees and Charges for the former Health, Security and Regulatory Services Department were approved in the April Committee of 9 April 2019. Since the fees and charges were approved considerable process changes have occurred with regard to the works on local government controlled/traffic control permits type. These changes have significantly improved the assessment and processing of the permits resulting in fee amendments on a cost recovery basis. The types of permits have also been restructured to allow for additional future process improvements.
The standard and non-standard fee structure of works on local government controlled/traffic control permits was created in a prior process review and was primarily to allow for the distribution of work between Technical Officers and the Strategic Client Branches Applications team. Amendments to the Manual of Uniform Traffic Control Devices (MUTCD) now dictates who is a competent person and all permits must be assessed by a Technical Officer. Due to the legislation amendment the requirement for multiple types of permits in this category is no longer required.
The condensing of the permit type will also allow for future permit process improvements including payment upon application. This will decrease the need for invoicing and recovery of unpaid monies.
To ensure competitive pricing is available for smaller Temporary Entertainment Events as opposed to the larger Temporary Entertainment Events, it is proposed that an additional application fee be added. Traffic Control Permit- Temporary Entertainment Event (Minor) is for small community events (for example, a fete with minimal disruption to the road network and limited consultation required). The Temporary Entertainment Events (Minor) fee is based on administration fee plus one hour inspection fee charge.
A Traffic Control Permit – Temporary Entertainment Event (Major) will be determined on the type of event, consultation required, disruption to road network and number of roads affected by the traffic management plan (for example, larger festivals or sporting events). The Temporary Entertainment Events (Major) is based on full cost recovery. If additional inspections/consultations are required then inspection fees will be additional to this charge. Supporting documentation and information will be made on Council’s website and associated application forms to assist potential applicants know if they meet the criteria for minor or major.
Further to the above, a description change is proposed to the express processing fee, which is applicable when permits are required urgently (in less than 10 business days). The description contained within the note requires adjustment to provide a clearer description of when the fee may be applied. There is no change to the fee price.
In regards to Inspection Fees. The description in the note is to have an added word to provide clarity that pre-lodgement advice is consultation. There is no change to the fee price.
In regards to Amendments of a Permit e.g. changes to plans/design (Major). The wording has been changed to provide clarity as a major amendment. The new fee amount is to be charged to reflect full cost recovery.
All proposed fee amendments are detailed in Attachment 1.
A summary guide is provided in Attachment 2.
If the recommendation is not approved then the fee will be higher than the cost recovery provisions as stated in the Local Government Act 2009.
This report and its recommendations are consistent with the following legislative provisions:
Local Government Act 2009
As part of the business improvements process that has occurred within the Road Permits area, internal consultation has been sought. In relation to external stakeholders, consultation has not been sought however consideration has been given to customers who intend to pay the proposed fee which will now provide more clarity.
As business improvements have been made to the assessment and processing of the works on local government controlled/traffic control permits type since the approved fees and charges were adopted in April adjustments are necessary. In addition amendments to the Manual of Uniform Traffic Control Devices (MUTCD) now dictates who is a competent person and all permits must be assessed by a Technical Officer. Due to the legislation amendment the requirement for multiple types of permits in this category is no longer required.
|
1. |
Proposed Fee Amendments ⇩ |
|
2. |
Summary Guide ⇩ |
Alisha Connaughton
Coordinator (Compliance)
I concur with the recommendations contained in this report.
Graeme Kane
Compliance Manager
I concur with the recommendations contained in this report.
Brett Davey
Acting General Manager - Planning and Regulatory Services
“Together, we proudly enhance the quality of life for our community”
|
Meeting Agenda |
18 June 2019 |
ITEM: 4
SUBJECT: Delegation to the Chief Executive Officer - Plumbing and Drainage Act 2018
AUTHOR: Project Officer
DATE: 10 May 2019
This is a report concerning the delegation of powers from the Plumbing and Drainage Act 2018 to the Chief Executive Officer.
That the delegation to the Chief Executive Officer as detailed in Attachment 1 to the report by the Project Officer dated 10 May 2019, be adopted.
There are no related parties associated with this report.
Listening, leading and financial management
Local governments are required to make numerous decisions every day to properly discharge their powers and responsibilities.
To enable local governments to focus on strategic issues, reduce the amount of meeting time required and address circumstances in which the majority of councillors must leave a council meeting due to a material personal interest or conflict of interest, local governments can delegate many of those decisions by resolution.
Section 257 of the Local Government Act 2009 allows local governments to delegate their powers by resolution to the Chief Executive Officer.
Section 259 of the Local Government Act 2009 allows the Chief Executive Officer to sub-delegate their powers to other relevant qualified staff to allow the effective running of Council. The LGAQ maintain a register to assist Local Governments with determining which powers can be delegated and further sub-delegated. The latest update to the register identified a number of powers contained in the new Plumbing and Drainage Act 2018 and the Plumbing and Drainage Regulation 2019, which comes into effect on 1 July 2019 that can be delegated to the Chief Executive Officer. Attachment 1 is a draft Instrument of Delegation to the Chief Executive Officer delegating all relevant powers contained within the Plumbing and Drainage Act 2018 and any subordinate legislation under this Act. Attachments 2 and 3 contain draft Instruments of Sub-Delegation to officers within the Planning and Regulatory Services Department for the Plumbing and Drainage Act 2018 and Plumbing and Drainage Regulation 2019. Attachments 2 and 3 have been developed in consultation with the former Planning and Development Department and the Legal Services team.
There are no resourcing or budget implications.
Whilst Transformational Project No 11 – Delegations will result in a potentially different way of managing delegations and sub-delegations for the organisation, until the project is finalised and a new process implemented, Council is required to delegate and sub-delegate in accordance with the current process. A decision to not delegate these powers at this time would require all of the relevant actions to be determined by Council decision each month which would delay the decisions required by the Planning and Regulatory Services Department.
This report and its recommendations are consistent with the following legislative provisions:
Local Government Act 2009.
The contents of this report did not require any community consultation.
The Plumbing and Drainage Act 2018 and Plumbing and Drainage Regulation 2019 which come into effect on 1 July 2019 contain powers that can be delegated to the Chief Executive Officer. Ensuring these powers are delegated and subsequently sub-delegated by the Chief Executive Officer to the relevant Council officers will provide effective, timely and consistent decision making. The functions delegated under these acts relate to routine operational matters.
|
1. |
DRAFT - Delegation to CEO - Plumbing and Drainage Act 2018
⇩ |
|
2. |
DRAFT - Instrument of Sub-delegation - Plumbing and
Drainage Act 2018 ⇩ |
|
3. |
DRAFT - Instrument of Sub-Delegation - Plumbing and
Drainage Regulation 2019 ⇩ |
Alisha Campbell
Project Officer
I concur with the recommendations contained in this report.
Angela Harms
Acting Corporate Governance Manager
I concur with the recommendations contained in this report.
Andrew Knight
Chief Operating Officer (Finance and Corporate Services)
“Together, we proudly enhance the quality of life for our community”
|
Meeting Agenda |
18 June 2019 |
ITEM: 5
SUBJECT: Adoption of the 2019-2020 Operational Plan
AUTHOR: Project Officer
DATE: 30 May 2019
This is a report concerning the adoption of the text content of the proposed 2019-2020 Operational Plan.
That the Interim Administrator of Ipswich City Council resolve:
That the proposed deliverables for the 2019-2020 Operational Plan be adopted
There are no related party matters associated with this report.
Listening, leading and financial management
In accordance with section 174 and 175 of the Local Government Regulation 2012 (the Regulation) a local government must, for each financial year, prepare and adopt an Operational Plan. The deliverables of the Operational Plan 2019-2020 have been developed to identify the activities that Council will undertake to progress the implementation of the 2017-2022 Corporate Plan during the next 12 month period and manage the operational risks associated with its implementation as required under section 175 of the Regulation.
There are no resourcing or budget implications.
There are no risk management implications associated with this report.
This report and its recommendations are consistent with the following legislative provisions:
Local Government Regulation 2012
In January 2019 each Department was sent a copy of the Actions, Outcomes and Deliverables from the 2018-2019 Operational Plan to review and update for the 2019-2020 Operational Plan. It had been identified during the development of the 2018-2019 Operational Plan that the deliverables were lacking detail and departments were asked to:
· Reduce the number of deliverables per Corporate Plan outcome where appropriate
· Ensure, where possible, the deliverable is crafted in layman’s terms (able to be understood by a staff member or community member) and worded such that it will be obvious to the reader exactly what is being delivered.
· Unless the Corporate Plan Outcome has been 100% completed, each outcome should have at least one deliverable against it.
With the high pace of change in the organisation, and the recent Departmental restructure, the level of review undertaken so far has been limited to the former Economic Development and Marketing Department and the former Health, Security and Regulatory Services Department. This is very much an evolving change and work will continue in 2019-2020 to again refine and improve the Operational Plan deliverables and reporting, in line also with the Reporting Transformation Project.
There has been insufficient time to submit the contents of the operational plan to Marketing to develop a version of the Operational Plan to be published. Therefore only the detail of the Actions, Outcomes and Deliverables is submitted in text form for adoption. An enhanced graphical version will be produced in colour by the Marketing Branch.
The 2019-2020 Operational Plan has been developed in consultation with departments. An enhanced graphical version has not been developed due to short timeframes and will be developed after the adoption of the contents of the plan.
|
1. |
Proposed 2019-2020 Operational Plan ⇩ |
Alisha Campbell
Project Officer
I concur with the recommendations contained in this report.
Angela Harms
Project Officer - Corporate Governance
I concur with the recommendations contained in this report.
Andrew Knight
General Manager - Corporate Services
“Together, we proudly enhance the quality of life for our community”
|
Meeting Agenda |
18 June 2019 |
ITEM: 6
SUBJECT: Rate Concession - Charitable, Non Profit/Sporting Organisation
AUTHOR: Treasury Accounting Manager
DATE: 6 June 2019
This is a report concerning the annual review and approval of Rates Concessions to eligible Charitable and Non Profit/Sporting Organisations in accordance with the Rates Concession Policy.
That the Interim Administrator of Ipswich City Council resolve:
That having satisfied the criteria in s120 of the Local Government Regulation 2012, as well as the Rates Concession Policy, the properties as detailed in Attachment 2, be approved for a 100% concession of the differential general rate for the 2019‑2020 financial year.
As listed in Attachment 2
Listening, leading and financial management
The Local Government Act 2009 and Local Government Regulation 2012 describes the circumstances when Council may approve a concession for Council’s differential general rates levied for a particular class of properties or to owners of specific properties. The remission of rates for pensioners is an example of a concession available to a class of property owners.
Council has adopted a Rates Concession Policy which outlines the criteria used to determine eligibility of organisations and properties for a concession (Attachment A). The policy was last reviewed on 27 June 2017. Currently there are 71 properties that have been previously approved for a concession of 100% of the differential general rate levied. These properties are described in Attachment 2.
In accordance with the policy, a review of properties and organisations receiving a concession is undertaken annually. This involves a review of the land use of the subject property, the ownership of the land and the operations of the organisation concerned. This review has been undertaken and no changes to the eligibility for a concession under the policy, have been identified for the properties listed in Attachment 2.
Council exempts properties from being assessable from Council rates in accordance with s93(3) of the Local Government Act 2009 and s73 of the Local Government Regulation 2012.
This report does not consider exemption from rates. Land that is exempt from rates is considered in accordance with the relevant legislation.
The rate revenue foregone due to concessions in 2018‑2019 was $129,180 per quarter or approximately $516,720 per annum. The value of concessions for 2019‑2020 will be determined at each quarterly rates generation and is expected to be of a similar value to 2018‑2019.
Not Applicable
This report and its recommendations are consistent with the following legislative provisions:
Local Government Regulation 2012
Local Government Act 2009
Not Applicable
Council has adopted a Rate Concession Policy for approving of concessions to qualifying organisations and properties. Currently there are 71 properties that have been previously approved for a concession of 100% of the differential general rate levied. Following a review of the legislative and policy criteria, those properties continue to be eligible for a concession in 2019‑2020.
|
1. |
Rates Concession Policy ⇩ |
|
2. |
Current organisations receiving concessions with totals ⇩ |
Paul Mollenhauer
Treasury Accounting Manager
I concur with the recommendations contained in this report.
Jeffrey Keech
Finance Manager
I concur with the recommendations contained in this report.
Andrew Knight
General Manager - Corporate Services
“Together, we proudly enhance the quality of life for our community”
|
Meeting Agenda |
18 June 2019 |
ITEM: 7
SUBJECT: Monthly Performance Report - April 2019
AUTHOR: Finance Manager
DATE: 6 June 2019
This is a report concerning Council performance for the period ending 30 April 2019, submitted in accordance with Section 204 of the Local Government Regulation 2012.
That the report be received and the contents noted.
There are no related party matters associated with this report.
Strengthening our local economy and building prosperity
The total Net Result (including capital revenues) for Ipswich City Council as at 30 April 2019, as set out in Attachment 1 is $123.6m compared to a YTD budget of $119.4m. Council’s operating surplus (excluding capital revenue) is approx. $46.7m compared to a YTD budget of $37m. Council’s full year budget surplus is $14.1m.
Council’s current operating surplus is above budget due to increased revenue and lower than expected expenses YTD including:
Operating revenue is $3.8m above YTD Budget as a result of:
· Fees and charges are $287,000 above budget YTD. Council has in prior months received 3 large development applications received due to Koala Policy changes. In discussion with P&D there is a possibility that these applications were withdrawn then Council would be required to issue refunds of the fees received.
· Interest revenue is $633,000 above budget due to higher than forecast cash balances arising from lower than expected capital expenditure (refer comment below).
· Other cash revenue is above budget primarily as Council continues to receive higher than forecast dividend payments from Queensland Urban Utilities.
Operating expenses is $5.6m below YTD Budget as a result of:
· Employee expenses including contingency workers is slightly over budget and is being investigated further. Due to Council’s new payroll system there is a slightly different LSL liability calculation which has resulted in an additional expense of approx. $400k in the year.
· Materials and services are below budget primarily due to timing differences and are expected to align closer to budget by year end.
· Other cash expenses are below budget due to the timing of a $2m payment towards Springfield Central Sports Hall expected to be paid before June and reduced community donations, $900k reduction included in BAv3.
· Depreciation expenditure is $1.2m below YTD forecast budget and is expected to come closer to budget by year end after WIP is capitalised.
Capital Expenditure
Capital expenditure as at 30 April is considerably below year to date budget. Approximately $75.9m has been expended to 30 April compared to a YTD budget of $101.9m. The full year capital expenditure budget is $142.9m including $21.5m towards the CBD redevelopment.
· The capital portfolio delivered by the Infrastructure Services (IS) Department is approx. $18.4m behind YTD forecast. Actual costs to date are $45.8m compared to a YTD budget of $64.2m. Regulatory approvals, service relocations and contractual delays have resulted in interruptions to the delivery of the capital program.
· Based on current end of financial year forecasts $13.3m has been included in BAv3 for deferral into 2019-2020.
Cashflow
Council’s cash and cash equivalents balance as at 30 April 2019 was $142.8m. Council’s investments are made in accordance with Council’s Investment Policy (adopted as part of the annual budget) with an average return percentage of 2.52%.
There are no specific financial implications as a result of this report.
The implications of the financial results YTD will be monitored by management and any changes or risks to Council’s forecast position will be considered as part of Council’s budget amendments.
This report and its recommendations are consistent with the following legislative provisions:
Local Government Regulation 2012
The contents of this report did not require any community consultation.
The monthly performance report for April 2019 is included at Attachment 1.
|
1. |
Monthly Performance Report for April ⇩ |
Jeffrey Keech
Finance Manager
I concur with the recommendations contained in this report.
Andrew Knight
General Manager - Corporate Services
“Together, we proudly enhance the quality of life for our community”
|
Meeting Agenda |
18 June 2019 |
ITEM: 8
SUBJECT: Corporate Services Performance Report
AUTHOR: Acting Executive Support and Research Officer
DATE: 10 June 2019
This is a report concerning the performance of the Corporate Services Department for the period of 1 January 2019 to 31 May 2019.
That the report be received and contents noted.
There are no related parties associated with this report.
Listening, leading and financial management
The Corporate Services Department comprises of Corporate Governance, Finance, Information Communication and Technology (ICT), Procurement and People and Culture. Attachment 1 outlines the performance and key activities of each of these branches within the Corporate Services Department.
There are no financial or resourcing implications associated with this report.
There are no risk management implications associated with this report.
Not applicable.
The contents of this report did not require any community consultation.
The Corporate Services performance report provides an overview of the key activities undertaken by the department for the previous quarter.
|
1. |
Corporate Services Operational Report May 2019 ⇩ |
Erin Smith
Acting Executive Support and Research Officer
I concur with the recommendations contained in this report.
Andrew Knight
General Manager - Corporate Services
“Together, we proudly enhance the quality of life for our community”
|
Governance Committee Meeting Agenda |
18 June 2019 |
ITEM: 9
SUBJECT: Appointment of Queensland Urban Utilities Board Members
AUTHOR: Strategic Client Office Manager
DATE: 29 May 2019
Executive Summary
This is a report by the Strategic Client Office Manager dated 29 May 2019 concerning the proposed appointment of Mr Phillip Strachan and Mr (Alan) Mark Gray as Board members of Queensland Urban Utilities for a term of three years (effective 1 July 2019).
Recommendation/s
That the Interim Administrator of Ipswich City Council resolve:
A. That Council (Interim Administrator of Ipswich City Council) endorse the appointment of Mr Phillip Strachan as a Board member of Queensland Urban Utilities, effective 1 July 2019, for a term of three years.
B. That Council (Interim Administrator of Ipswich City Council) endorse the appointment of Mr (Alan) Mark Gray as a Board member of Queensland Urban Utilities, effective 1 July 2019, for a term of three years.
C. That the Chief Executive Officer be authorised to sign an Instrument of Appointment of Board Members and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.
RELATED PARTIES
The Central SEQ Distributor-Retailer Authority trading as Queensland Urban Utilities (QUU)
Participating Local Governments:
· Brisbane City Council
· Ipswich City Council
· Lockyer Valley Regional Council
· Scenic Rim Regional Council
· Somerset Regional Council
Advance Ipswich Theme Linkage
Listening, leading and financial management
Purpose of Report/Background
The South-East Queensland Water (Distribution and Retail Restructuring) Act 2009 required the Central SEQ Distributor-Retailer Authority trading as QUU to enter into a Participation Agreement (Agreement) with its five shareholding local governments (the Participants). QUU is governed by an independent Board with members appointed by the Participants.
The Agreement specifies requirements for Board members and their appointment, specifically that a Special Majority of Participants may appoint any person as a Board member by signing a document endorsing their support of the appointment.
At a special meeting of Participants in 2016, a process for future appointments to the Board of QUU (the Process) was unanimously agreed. As required by the Process, the five Participants met with the Chair of the QUU Board on 21 September 2018 to consider appointments and reappointments for 2019.
Prior to this meeting, Participants were notified that Geoff Harley (Chair) and Len Scanlan would be retiring from the Board on 30 June 2019. The terms of two other Board members (Graham Thomsen and Kerian McNamara) were also due to expire in the second half of 2019. At the 21 September 2018 meeting Participants agreed to:
· Reappoint Graham Thomsen, effective from 1 July 2019, for an additional term of three years;
· Reappoint Kerian McNamara, effective from 1 July 2019, for an additional term of three years;
· Appoint Bronwyn Morris as Board Chair from 1 July 2019 (with a consequent extension of her term), for five years, effective from 1 July 2019; and
· Appoint Kathy Hirschfeld as a new Board member, effective from 1 July 2019, for a term of three years.
Following Kerian McNamara’s resignation from the Board in late 2018, Participants agreed to bring the appointment of Kathy Hirschfeld forward to 1 January 2019 to fill the vacancy created by the resignation. As a result of the pending retirement of two Board members on 30 June 2019, two vacancies on the QUU Board remain.
As a result of a merit-based search process, Phillip Strachan and (Alan) Mark Gray are recommended to fill the two pending vacancies on the QUU Board.
Financial/RESOURCE IMPLICATIONS
There are no financial or resource implications associated with this report.
RISK MANAGEMENT IMPLICATIONS
There are no risk management implications associated with this report.
Legal/Policy Basis
This report and its recommendations are consistent with the following legislative provisions:
South-East Queensland Water (Distribution and Retail Restructuring) Act 2009 (Qld)
COMMUNITY and OTHER CONSULTATION
The contents of this report did not require any community consultation.
Conclusion
In accordance with the Participation Agreement and the Board Member Appointment Process, QUU has proposed two candidates for the vacant Board member roles. Both nominees are experienced executive leaders and company directors with skill sets that align with QUU’s Board Skills matrix.
Attachments and Confidential Background Papers
|
|
CONFIDENTIAL |
|
1. |
|
|
2. |
Greg Thomas
Strategic Client Office Manager
I concur with the recommendations contained in this report.
Andrew Knight
General Manager - Corporate Services
“Together, we proudly enhance the quality of life for our community”
|
Governance Committee Meeting Agenda |
18 June 2019 |
ITEM: 10
SUBJECT: QUU Statement of Strategic Intent
AUTHOR: Strategic Client Office Manager
DATE: 13 May 2019
Executive Summary
This is a report concerning Queensland Urban Utilities’ (QUU) 2024 Statement of Strategic Intent.
Recommendation/s
That the Interim Administrator of Ipswich City Council resolve:
That Council (Interim Administrator of Ipswich City Council) approve Queensland Urban Utilities’ 2024 Statement of Strategic Intent contained in Confidential Attachment 1 of the report by the Strategic Client Office Manager dated 13 May 2019.
RELATED PARTIES
The Central SEQ Distributor-Retailer Authority trading as Queensland Urban Utilities (QUU)
Participating Local Governments
· Brisbane City Council
· Ipswich City Council
· Lockyer Valley Regional Council
· Scenic Rim Regional Council
· Somerset Regional Council
Advance Ipswich Theme Linkage
Listening, leading and financial management.
Purpose of Report/Background
The South-East Queensland Water (Distribution and Retail Restructuring) Act 2009 required QUU to enter into a Participation Agreement (the Agreement) with its shareholding local governments (Participants). The recently amended Agreement includes a number of mandatory requirements around strategic planning and shareholder involvement including:
· QUU preparing a five year strategic plan (Statement of Strategic Intent) which details QUU’s future direction, goals and priorities; and
· the QUU Board adopting the Statement of Strategic Intent following approval by a Special Majority of Participants.
As part of this process, Ipswich City Council is required to approve the QUU’s 2024 Statement of Strategic Intent (refer Confidential Background Paper – Attachment 1).
Financial/RESOURCE IMPLICATIONS
There are no financial or resource implications associated with this report.
RISK MANAGEMENT IMPLICATIONS
There are no risk management implications associated with this report.
Legal/Policy Basis
This report and its recommendations are consistent with the following legislative provisions:
South-East Queensland Water (Distribution and Retail Restructuring) Act 2009 (Qld)
COMMUNITY and OTHER CONSULTATION
The contents of this report did not require any community consultation.
Conclusion
The Statement of Strategic Intent continues the evolution of QUU’s existing strategic direction as detailed in the 2019-2023 Corporate Plan. The document clearly articulates the targets to be met to achieve the organisation’s strategic objectives.
Pending approval by a Special Majority of Participants, the 2024 Statement of Strategic Intent Corporate Plan will be submitted to the QUU Board meeting for adoption.
Attachments and Confidential Background Papers
|
|
CONFIDENTIAL |
|
1. |
|
|
1.1 |
|
|
1.2 |
Greg Thomas
Strategic Client Office Manager
I concur with the recommendations contained in this report.
Andrew Knight
General Manager - Corporate Services
“Together, we proudly enhance the quality of life for our community”
|
Governance Committee Meeting Agenda |
18 June 2019 |
ITEM: 11
SUBJECT: Dinmore Land Acquisition - Hudson Park and Ted Atwell Park
AUTHOR: Senior Property Officer
DATE: 3 June 2019
This is a report concerning the acquisition of Hudson Park described as Lot 1, 2, 3 and 4 on RP97728 and Lot 2 on RP180926 and Ted Atwell Park described as Lot 2 on RP68477, Lot 50 on RP22512, & Lot 51 on RP22512. Ipswich City Council (Council) is acquiring the land from Queensland Electricity Transmission Corporation Limited A.C.N 078 849 233 trading as Powerlink Queensland (Powerlink) for park and recreation purposes.
That the Interim Administrator of Ipswich City Council resolve:
A. That Council (Interim Administrator of Ipswich City Council) resolve to enter into a contract of sale for Council to acquire, for open space purposes, the area of vacant land located at Hudson Park described as Lot 1, 2, 3 and 4 on RP97728 and Lot 2 on RP180926 and Ted Atwell Park described as Lot 2 on RP68477, Lot 50 on RP22512, and Lot 51 on RP22512 for the consideration sum of $100,000.
B. That the Chief Executive Officer be authorised to negotiate and execute the contract of sale with the landowner for Council to acquire the land at Hudson Park described as Lot 1, 2, 3 and 4 on RP97728 and Lot 2 on RP180926 and Ted Atwell Park described as Lot 2 on RP68477, Lot 50 on RP22512, and Lot 51 on RP22512 and to do any other acts necessary to implement Council’s decision to acquire this land in accordance with section 13(3) of the Local Government Act 2009.
Council and Powerlink have agreed to use a common valuer that was on each party’s respective panel of service providers to provide an independent market value. It was agreed that the valuer would be instructed to value the property “as is” and that the valuation amount would be accepted by both parties as the sale price amount for Ted Atwell Park.
Managing growth and delivering key infrastructure
Hudson Park was established in 2005 when Powerlink developed a high voltage electricity easement through the suburb. The details of the formation of the park are not clear, however the park has always been owned by Powerlink and they have paid rates as a result. Council have established improvements on the park and have managed and maintained the park and facilities. There has never been a formal agreement between Council and Powerlink for the use of the land.
Ted Atwell Park was established later in 2010 and operates as a dog park service to the community and was combined with the adjoining Trust land managed by Council. Again, the details of the formation of the park are not clear, however the park has always been owned by Powerlink and they have paid rates as a result. There is a boundary fence around part of the property and Council manage and maintain the dog park. There has never been a formal agreement between Council and Powerlink for the use of the land.
In 2018, Powerlink contacted Council to resolve the ownership and tenure issues with the subject properties. Through discussions with Council, Powerlink advised that they had a record of an informal agreement between the parties that Powerlink would sell Hudson Park to Council for $1, if demanded and Council would purchase Ted Atwell at market value. Powerlink also requested that they be back paid for all of the rates incurred while Council has occupied the properties. Property Services disputed this as being unreasonable as Council has managed and maintained these properties during this period and there has never been a formal agreement.
The former Works, Parks and Recreation Department confirmed that both of the parks provided much needed services to the surrounding community and must remain into the future to meet Council’s open space obligations under the Public Parks Strategy. As a result, Council agreed to purchase the properties from Powerlink if they honoured the informal agreement between the parties to sell Hudson Park to Council for $1, if demanded and Council purchase Ted Atwell at market value. Council advised they could not settle the purchase until the 2019/2020 financial year and it was agreed that until the properties were purchased, the parties would enter into a licence agreement over the properties.
Council have negotiated the terms and conditions of the licence agreement with Powerlink over both of the parks. Council have agreed to pay the annual licensing fee proposed by Powerlink upfront, which is $3,300 + GST for the Hudson Park and $9,600 + GST for the Ted Atwell Park. Council will continue to maintain the whole of the properties and as requested by Powerlink, Council agreed to pay the rates on the property while Council is the licensee. Both licences have been executed and commenced from 1 January 2019 for a one year term.
Council will need to provide capital expenditure from the 2019-2020 budget of $100,001 for the acquisition of Hudson Park and Ted Atwell Park. There will be administration costs associated with the acquisition for a valuation, conveyancing, stamp duty and title registration. Additionally there will be ongoing operational expenditure for the life of the asset to meet management and maintenance requirements as well as rates and other connected services. Council has paid $12,900 plus GST for the licence fee until 31 December 2019 and will only incur additional licence fees if the property does not settle before this date and the licence needs to continue.
Council are at risk of losing a much needed community service for the Dinmore area if it does not purchase the land. The Hudson Park and Ted Atwell Park are key community assets that are reported as being very popular with the residents of the area.
This report and its recommendations are consistent with the following legislative provisions:
Land Act 1994
Land Valuation Act 2010
Local Government Act 2009
The contents of this report did not require any community consultation. Property Services have consulted with the former Works, Parks and Recreation Department about the requirement and continuation of this community service at Dinmore.
This is a long standing issue and it is recommended that Council resolve to purchase Hudson Park and Ted Atwell Park to guarantee that this much needed community asset remains at Dinmore to service the local residents.
|
1. |
Map of Hudson Park and Ted Atwell Park ⇩ |
|
|
|
|
|
CONFIDENTIAL |
|
2. |
Brett McGrath
Senior Property Officer
I concur with the recommendations contained in this report.
Andrew Knight
General Manager - Corporate Services
“Together, we proudly enhance the quality of life for our community”
