Item No.	Item Title	Page No.
1	Sport and Recreation Grants Round Two	7
2	Community Donations Report	32
3	Community Donation Request Exceeding $15,000.00	40
4	HSRS Monthly Activity Report - April 2019	46

Communities Committee NO. 5

14 May 2019

AGENDA

1. Sport and Recreation Grants Round Two

With reference to a report concerning the applications for round two of the Sport and Recreation Grants.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That Council provide funding of $69,750 (incl GST) through the Sport and Recreation Event Grant program to the applicants outlined in the report by the Sport and Recreation Officer dated 23 April 2019.

B. That Council provide funding of $4,370 (incl GST) through the Sport and Recreation Participation Grant program to the applicants outlined in the report by the Sport and Recreation Officer dated 23 April 2019.

C. That Council provide funding of $10,000 (incl GST) through the Sport and Recreation Minor Facility Improvements Grant program to the applicants outlined in the report by the Sport and Recreation Officer dated 23 April 2019.

2. Community Donations Report

With reference to a report by the Community Grants Coordinator dated 4 April 2019 providing detail about the year to date allocation of community donations, as at 31 March 2019 (Attachment 1), and providing a summary of these community donations by recipient type (Attachment 2).

Recommendation

That the report be received and the contents noted.

3. Community Donation Request Exceeding $15,000.00

With reference to a report by the Community Grants Officer dated 16 April 2019 concerning a community donation request from the Queensland Pioneer Steam Railway Co-Op.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

That Council (Interim Administrator of Ipswich City Council) approve a community donation of $21,000.00 to the Queensland Pioneer Steam Railway Co-op to support the Locomotive 761 Moving Home project.

4. HSRS Monthly Activity Report - April 2019

This is a joint report by the Manager, Strategic Policy and Systems and the Principal Officer (Business Operations) dated 3 May 2019 providing details on the monthly update of the activities of the Health, Security and Regulatory Services (HSRS) Department.

Recommendation

That the report be received and the contents noted.

** Item includes confidential papers

and any other items as considered necessary.

Communities Committee

Meeting Agenda

14 May

2019

Doc ID No: A5480657

ITEM: 1

SUBJECT: Sport and Recreation Grants Round Two

AUTHOR: Sport and Recreation Officer

DATE: 23 April 2019

Executive Summary

This is a report concerning the applications for round two of the Sport and Recreation Grants.

Recommendation/s

That the Interim Administrator of Ipswich City Council resolve:

RELATED PARTIES

The President or equivalent of each of the organisations are:

Name	Organisation	Position
Robert McLeod	Ipswich Hockey Association	President
Todd Zeidler	Ipswich City Soccer Allsports Club	President
Dale O'Connell	Ipswich Touch Football	President
Tim Harradine	Triathlon Queensland	Executive Director
Jon Simpson	Ipswich Basketball Association	President
Phillip Bell	Ipswich Hospital Foundation	Chief Executive Officer
Lincoln Remar	Australian Schools Tennis Coaches Association	Director
Jason Dutton	Ipswich Rugby Union Club	President
Kim Rowcliffe	Motorcycling Queensland	General Manager
Patrick Boyle	Western Pride Football Club	General Manager
Richard Hughes	Ipswich Jets Club	Chief Operating Officer
Tony Damrow	Whitehill Sports Club	President
Darion Parise	Central Districts Cricket Club	President
Jon Campbell	Musketeers Sports Club	President
Peter Leschke	Ipswich Logan Cricket Association	President

Advance Ipswich Theme Linkage

Caring for the community

Purpose of Report/Background

The Sport and Recreation Grants program offers three categories of funding to support organisations to provide opportunities for community participation in sport. The categories are:

· Event

· Participation; and

· Minor Facility Improvements

Following round one of the Sport and Recreation Grants which closed August 2018, 15 organisations received a total of $65,800 towards events, programs and projects. Applications for round two opened on 1 February and closed on 31 March 2019 with a total of 17 eligible applications received. It is noted that the application from Ipswich Jets was received via Council’s Event Sponsorship program however it was redirected to the Sport and Recreation Event Grant.

Sport and Recreation Event Grant Applicants

There were twelve eligible applications received for round two of the Sport and Recreation Event Grant. The below table outlines the applicant, event and recommended funding:

Applicant	Event	Recommended Funding
Ipswich Hockey Association	Men’s Masters Queensland State Hockey Championships	$7,750
Ipswich City Soccer Allsports Club	Special Schools Cup and Indigenous Round	$4,000
Ipswich Touch Football	Ipswich Falcons Junior Cup	$4,000
Triathlon Queensland	Greater Springfield Duathlon	$7,000
Ipswich Basketball Association	2019 Under 12 Boys State Championships	$3,000
Ipswich Hospital Foundation	Park2Park	$8,000
Australian Schools Tennis Coaches Association	2019 Ipswich Open	$7,000
Ipswich Rugby Union Club	Ipswich Inter-Services 7-a-side Rugby Union Tournament	$7,000
Motorcycling Queensland	Ipswich Pony Express Series	$6,000
Western Pride Football Club	National Premiere League Women’s	$5,500
Ipswich Jets	Jets Netball Clinics	$5,000
Western Pride Football Club	National Premiere League Men’s	$5,500

A report on the applications as well as the assessments conducted by Council staff has been extracted from Smarty Grants (Attachment 1). In the case that there was a discrepancy in the amount of funding recommended from the assessing officers, an average of the two amounts has been taken.

Sport and Recreation Participation Grant

There were three eligible applications received for round two of the Sport and Recreation Participation Grant. The below table outlines the applicant, program and recommended funding.

Applicant	Participation Program	Recommended Funding
Whitehill Sports Club	Linking Our Cultural Communities	$2,000
Central Districts Cricket Club	Junior Cricket Entry Level Program	$1,370
Western Pride Football Club	Group Fitness	$1,000

A report on the applications as well as the assessments conducted by Council staff has been extracted from Smarty Grants (Attachment 2).

Sport and Recreation Minor Facility Improvements Grant

There were two eligible applications received for round two of the Sport and Recreation Minor Facility Improvements Grant. The below table outlines the applicant, project and recommended funding.

Applicant	Infrastructure Project	Recommended Funding
Musketeers Sports Club	Electronic Score Board	$5,000
Ipswich Logan Cricket Association	Sight Screen	$5,000

A report on the applications as well as the assessments conducted by Council staff has been extracted from Smarty Grants (Attachment 3).

Financial/RESOURCE IMPLICATIONS

The total yearly budget for the Sport and Recreation Grant program was $150,000. Funding approved through round one of the program totalled $65,800 leaving $84,200 for round two. The total amount of funding being recommended through round two of the program is $84,120 which will leave $80 in the budget for the 2018–2019 year. It should be noted that nine applications for the event category were declined due to insufficient budget. These nine applications were all from Western Pride Football Club and were declined due to them already receiving funding for two events.

RISK MANAGEMENT IMPLICATIONS

The risk associated with providing the recommended funding are that the funds are used in a different way than they were intended to be used. The risk associated with not approving the recommended funding are that the events, programs or projects applied for may not go ahead.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

COMMUNITY and OTHER CONSULTATION

Consultation was conducted internally to assess the applications.

Conclusion

The Sport and Recreation Grants program offers three categories of funding to support organisations to provide opportunities for community participation in sport. A total of 17 applications were received in round two. The event grant received twelve eligible applications with a total recommended funding of $69,750. The Participation Grant received three eligible applications with a total recommended funding of $4,370. The Minor Facility Improvements Grant received two eligible applications with a total recommended funding of $10,000.

Attachments and Confidential Background Papers

1.	Sport and Recreation Event Grant Round Two ⇩
2.	Sport and Recreation Participation Grant Round Two ⇩
3.	Sport and Recreation Minor Facilities Improvements Grant Round Two ⇩

Louise Rovera

Sport and Recreation Officer

I concur with the recommendations contained in this report.

Marnie Dunne

Sport and Recreation Officer (Physical Activity)

I concur with the recommendations contained in this report.

Kaye Cavanagh

Acting Sport Recreation and Natural Resources Manager

I concur with the recommendations contained in this report.

Bryce Hines

Chief Operating Officer (Works, Parks and Recreation)

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

14 May

2019

Doc ID No: A5449570

4 April 2019

COMMITTEE: COMMUNITIES COMMITTEE

AUTHOR: Community Grants Coordinator

SUBJECT: Community Donations Report

Introduction

This is a report by the Community Grants Coordinator dated 4 April 2019 providing detail about the year to date allocation of community donations, as at 31 March 2019 (Attachment 1), and providing a summary of these community donations by recipient type (Attachment 2).

RELATED PARTIES

There are no known related party matters associated with this report.

Advance Ipswich Theme Linkage

Caring for the Community and Listening, Leading and Financial Management.

Purpose of Report/Background

Through the provision of community donations, Ipswich City Council seeks to support the role of community organisations and recognise the significant role they play in developing and delivering initiatives that encourage participation in community life, foster social cohesion, celebrate diversity, and contribute to a vibrant, healthy and sustainable city.

The Community Donations Program allows for funds to be allocated to not-for-profit community organisations for community purposes and supports community organisations to deliver initiatives that address identified local community needs.

Management and Coordination of the Community Donations Program

The Community Engagement Branch manages the receipt, assessment and allocation of funding applications received through the Community Donations Program in accordance with the Community Donations Policy and associated Administrative Guidelines.

RESOURCE IMPLICATIONS

Within the Community Engagement Branch, the Community Grants Team is responsible for the management and coordination of Council’s Community Donations Program and Community Grants and In-Kind Assistance Program. The Community Grants Teams is a team of two (2) full-time staff.

Funding for the provision of community donations is contained within the Community Engagement Branch 2018–2019 financial year budget.

There are no additional resourcing or budget implications associated with this report.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009 and Local Government Regulation 2012

Specifically, section 109 of the Local Government Act 2009 provides local governments with the ability to utilise discretionary funds in accordance with the requirements prescribed under the Local Government Regulation 2012.

Section 202 of the Local Government Regulation 2012 prescribes a number of requirements for –

a) a local government for making discretionary funds available; and

b) a councillor for using discretionary funds.

Discretionary funds allocated are required to be publically reported under Section 202 of the Local Government Regulation 2012.

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation.

Conclusion

Applications for funding through the Community Donations Program are assessed in accordance with the eligibility criteria and assessment process outlined in the Community Donations Policy and associated Administrative Guidelines.

This report provides detail about the allocation of community donations for the 2018-2019 financial year up to 31 March 2019 (Attachment 1), and provides a summary of these community donations by recipient type (Attachment 2).

Attachments and Confidential Background Papers

1.	Community Donations Report (1 July 2018 to 31 March 2019) ⇩
2.	Community Donation Recipient Type (1 July 2018 to 31 March 2019) ⇩

Recommendation

That the report be received and the contents noted.

Josie Berry

Community Grants Coordinator

I concur with the recommendations contained in this report.

Abbey Richards

Community Engagement Manager

I concur with the recommendations contained in this report.

Caroline McMahon

Chief Operating Officer (Arts, Social Development and Community Engagement)

I concur with the recommendations contained in this report.

Ben Pole

Chief Operating Officer (Economic Development and Marketing)

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

14 May

2019

Doc ID No: A5469790

16 April 2019

COMMITTEE: COMMUNITIES COMMITTEE

AUTHOR: Community Development Project Officer

SUBJECT: Community Donation Request Exceeding $15,000.00

Introduction

This is a report by the Community Grants Officer dated 16 April 2019 concerning a community donation request from the Queensland Pioneer Steam Railway Co-Op.

RELATED PARTIES

There are no known related party matters associated with this report.

Advance Ipswich Theme Linkage

Strengthening our local economy and building prosperity.

Purpose of Report/Background

Community Donation Request from Queensland Pioneer Steam Railway Co-op

The Queensland Pioneer Steam Railway Co-Op (QPSR Co-op), a not for profit organisation with Deductible Gift Recipient (DGR) status, has submitted an application for a community donation to support the Locomotive 761 Moving Home project.

The community of Mitchell in western Queensland have agreed to gift Steam Locomotive 761 to the QPSR Co-op for restoration. This specific locomotive has a strong Ipswich connection having been allocated to Ipswich Shed from 1959–1969 and modified for use on the Swanbank line in the 1960's. It has, however, remained in a park in Mitchell since 1969.

Following extensive investigation and assessment of the locomotive in situ, it was found that the engine was feasible for restoration in reasonable turn around. The addition of a second large steam locomotive to the group means that, once finished, the railway will be able to operate more regularly and with greater ability to guarantee operations further in advance.

The QPSR Co-op has seen the need for this advancement not just for the group, but for the residual effects on the local community. The QPSR Co-op's current operation at Swanbank has reached capacity due to only one "heavy capacity steam locomotive" being available. This means the locally desired expanded operations, above the current format in frequency and capacity, are not possible and therefore the railway has not been able to realise its unmet tourist and community potential (both in its own terms or in terms of the local spend in the region).

The QPSR Co-op are seeing a marked increase of interest in travelling on, volunteering on, chartering of and international enquiries about the services at Swanbank. As the railway has to take engines out of action periodically for overhaul and repair work, reductions in services and substitutions with diesel power takes place - this means a down turn in passenger numbers and/or disappointed guests who have not received the experience they were hoping for (e.g. not a steam locomotive).

The addition of a second large steam engine means that once operational (in approximately 2-4 years) the locomotive will be able to alternate with the Co-op's other resident large steam locomotive, PB15 448, to provide a consistent service. This project has been in the planning stages for almost 6 years when the up-turn in passengers first began and negotiations with the Maranoa community have taken 3 years, led by the volunteers of the QPSR Co-op at their own expense.

Based on the numerous inspections of the remaining steam locomotives in parks, Locomotive 761 is proving not only to be a locally culturally significant choice but also the last locomotive that requires very little heavy engineering work to bring it back into full operation.

The proposal is to undertake the move of the locomotive, by road, from Mitchell to Ipswich using local companies from both the Maranoa and Ipswich areas.

Once the locomotive has been moved from its current location, the QPSR Co-op has the capacity, volunteer man-power and the spare parts to complete restorations (following 448's 10 yearly boiler inspection due for completion in mid-2020). The QPSR Co-op has also begun engaging with local business and training institutions to gain additional skills and services to see the project through.

A community donation from Council is specifically sought to cover:

· Crane at Mitchell to load the locomotive

· Locomotive truck to transport from Mitchell to Swanbank

· Crane at Swanbank to unload the locomotive

The total cost is $21,000.00 and this funding has been sought from Council to support the costs outlined above.

The Queensland Pioneer Steam Railway Co-op has received the following financial and in-kind assistance from Council in the past 3 years:

Decision Date	Program Name	Total Paid	Project Title
24/10/2018	In-Kind Assistance	$ 330.00	Murder Mystery Dinner Train
05/09/2018	In-Kind Assistance	$ 1,021.85	QPSR Troop Train
22/03/2018	In-Kind Assistance	$ 593.65	Food Fest Express
14/11/2017	Community Development Grants	$ 1,250.00	Re-roofing old Swanbank
13/10/2017	In-Kind Assistance	$ 423.60	Murder Mystery Train
20/09/2017	In-Kind Assistance	$ 574.50	Queensland Pioneer Dinner Train
18/07/2017	In-Kind Assistance	$ 330.00	Queensland Pioneer Murder Mystery on Dining Cars
24/07/2017	Community Donations Program	$ 6,000.00	Use of AC16 Locomotive
24/03/2017	Community Donations Program	$ 4,590.00	Refurbishment of PB15 Locomotive
31/08/2016	Community Donations Program	$ 5,700.00	Operation Costs
11/08/2016	In-Kind Assistance	$ 446.75	QPSR Troop Train
04/03/2016	Community Donations Program	$ 10,500.00	Completion of stage 2 track infrastructure
		$ 31,760.35

RESOURCE IMPLICATIONS

Within the Community Engagement Branch, the Community Grants Team is responsible for the management and coordination of Council’s Community Donations Program. The Community Grant Teams is a team of two (2) full-time staff.

Funding for the provision of community donations is contained within the Community Engagement Branch 2018–2019 financial year budget.

Assessment Process

Community donation applications are assessed against weighted criteria including:

1. How the project/program aligns with Council’s Corporate Plan– weighting 10%

2. How the applicant determined the need for the project – weighting 30%

3. The expected outcomes of the proposed project? – weighting 35%

4. The sustainability of the project beyond Council funding? – weighting 25%

Scoring is outlined below:

Score	Explanation
1	Application is non-responsive to the question
2	Limited response to the question
3	Satisfactory response to the question
4	Strong response to the question
5	Outstanding response to the question

The score which an application receives out of 100 determines the amount of funding recommended as follows:

Score	Explanation
80-100	Recommended funding is 100% of the requested amount
60-79	Recommended funding is 75% of the requested amount
40-59	Recommended funding is 50% of the requested amount
Less than 40	Application is declined

In line with the Administrative Guidelines for the Community Donations Program, the application from the Queensland Pioneer Steam Railway Co-op has been independently assessed and scored by two Council Officers who have declared that they do not have a conflict of interest. The application scored 97, which relates to a recommendation of 100% of the eligible funding requested.

RISK MANAGEMENT IMPLICATIONS

The QPSR Co-op have indicated they have an adequate risk management plan in place for this project

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

COMMUNITY and OTHER CONSULTATION

Council’s Tourism Development Manager has been consulted and has indicated that this project will be of great benefit to the tourism of Ipswich.

Conclusion

As outlined in the Administrative Guidelines, Community Donations Program, the maximum amount of funding available to an applicant community organisation in any one financial year (whether single or cumulative, and including all categories of available community donations) is $15,000.00, unless otherwise approved by resolution of Council.

This report provides details about an application for a community donation which exceeds $15,000.00.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

Sarah Sheehy

Community Development Project Officer

I concur with the recommendations contained in this report.

Abbey Richards

Community Engagement Manager

I concur with the recommendations contained in this report.

Caroline McMahon

Chief Operating Officer (Arts, Social Development and Community Engagement)

I concur with the recommendations contained in this report.

Ben Pole

Chief Operating Officer (Economic Development and Marketing)

“Together, we proudly enhance the quality of life for our community”

Communities Committee

Meeting Agenda

14 May

2019

Doc ID No: A5498804

ITEM: 4

SUBJECT: HSRS Monthly Activity Report - April 2019

AUTHOR: Principal Officer (Business Operations)

DATE: 3 May 2019

Executive Summary

Recommendation/s

That the report be received and the contents noted.

RELATED PARTIES

There are no related party matters associated with this report.

Advance Ipswich Theme Linkage

Managing growth and delivering key infrastructure

Caring for the community

Caring for the environment

Listening, leading and financial management

Purpose of Report/Background

The HSRS Department is responsible for the management of compliance activities across the City. The attached HSRS Monthly Activity Report (Attachment 1) is for the month of April 2019. The data within the report is separated into two components:

Compliance Delivery Status: Provides an update on service requests, infringements, warnings, prosecutions and appeals, licences, permits and design assessments approved in the month.

Other Program Delivery Status: Provides an update on other programs, such as the Immunisation Clinics, implementation of new laws, special events and any stakeholder engagement which may include the progress of projects for the HSRS Health and Amenity Plan for 2018–2019.

Performance Summary:

Below provides a summary the April results, full details are provided in Attachment 1.

HSRS remained under operational budget expenses and over revenue forecast in April for YTD.

Financial/RESOURCE IMPLICATIONS

There are no resourcing or budget implications.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications relating to this report.

Legal/Policy Basis

There are no legal/policy implications as a result of this report.

COMMUNITY and OTHER CONSULTATION

The content of this report did not require any community consultation.

Conclusion

The HSRS Monthly Activity Report provides an update on compliance and other programs being delivered during the month with comparisons to previous periods.