Item No.	Item Title	Page No.
1	Office of the CEO Update	9
2	Regulatory Fees and Charges 2019-2020FY	14
3	Neville Bonner Sports Complex Lease from Kambu Progress Association Limited and Sublease to Football Ipswich Incorporated 121-135 Briggs Road, Flinders View	207
4	Month End Performance February 2019	213
5	**Electronic Security Services	264

Governance Committee NO. 4

9 April 2019

AGENDA

1. Office of the CEO Update

With reference to a report by the Chief Executive Officer dated 26 March 2019 providing an update on the Office of the Chief Executive Officer for the period of January to March 2019.

Recommendation

That the report providing the activities of the Office of the Chief Executive Officer be received and the contents noted.

2. Regulatory Fees and Charges 2019-2020FY

With reference to a report by the Policy Officer dated 18 March 2019 concerning a review of the regulatory fees and charges for the 2019-2020 financial year. The associated fees and charges policies have also been reviewed and included in the report.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That that the policy titled ‘Population Health and Environmental Protection Licensing, Registration and Permitting Policy’, as per Item 16 of the City Management, Finance and Community Engagement Committee No. 2018(04) of 17 April 2018 adopted by Council on 23 April 2018, as detailed in Attachment 1 to the report by the Planning Officer dated 18 March 2019, be repealed with effect as at 1 July 2019.

B. That the policy titled ‘Population Health and Environmental Protection Licensing, Registration and Permitting Policy’, as detailed in Attachment 3 to the report by the Planning Officer dated 18 March 2019, be adopted with effect from 1 July 2019.

C. That the policy titled ‘Dog Registration Policy’, as per Item 16 of the City Management, Finance and Community Engagement Committee No. 2018(04) of 17 April 2018 adopted by Council on 23 April 2018, as detailed in Attachment 4 to the report by the Planning Officer dated 18 March 2019, be repealed with effect as at 1 July 2019.

D. That the policy titled ‘Dog Registration Policy’, as detailed in Attachment 6 to the report by the Planning Officer dated 18 March 2019, be adopted with effect from 1 July 2019.

E. That the policy titled ‘Animal Management Fees and Charges Policy’, as per Item 16 of the City Management, Finance and Community Engagement Committee No. 2018(04) of 17 April 2018 adopted by Council on 23 April 2018, as detailed in Attachment 7 to the report by the Planning Officer dated 18 March 2019, be repealed with effect as at 1 July 2019.

F. That the policy titled ‘Animal Management Fees and Charges Policy’, as detailed in Attachment 9 to the report by the Planning Officer dated 18 March 2019, be adopted with effect from 1 July 2019.

G. That the fees and charges listed in the HSRS Fees and Charges 2019-2020, as detailed in Attachment 11 to the report by the Planning Officer dated 18 March 2019, be adopted with effect from 1 July 2019.

H. That the fees and charges listed in the WPR Regulatory Fees and Charges 2019-2020, as detailed in Attachment 13 to the report by the Planning Officer dated 18 March 2019, be adopted with effect from 1 July 2019.

3. Neville Bonner Sports Complex Lease from Kambu Progress Association Limited and Sublease to Football Ipswich Incorporated 121-135 Briggs Road, Flinders View

With reference to a report by the Senior Property Officer dated 19 March 2019 concerning the renewal of Lease between Kambu Progress Association Limited (Lessor) and Ipswich City Council (Lessee) at 121-135 Briggs Road, Flinders View and described as Lot 3 on RP115130.

This report also concerns the commencement of a Sublease between Ipswich City Council (Sublessor) and Football Ipswich Inc. trading as Western Pride Football Club (Sublessee) at 121-135 Briggs Road, Flinders View and described as part of Lot 3 on RP115130.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That Council (Interim Administrator of Ipswich City Council) (“the Lessee”) enter into a Lease Agreement with Kambu Progress Association Limited (“the Lessor”) for a period of ten (10) years with two (2) further five (5) year options, for the interest located at 121-135 Briggs Road, Flinders View and described as Lot 3 on RP115130.

B. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the Lease Agreement to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

4. Month End Performance February 2019

With reference to a report concerning Council performance for the period ending 28 February 2019, submitted in accordance with Section 204 of the Local Government Regulation 2012.

Recommendation

That the report be received and the contents noted.

5. **Electronic Security Services

With reference to a report concerning the appointment of a provider for Electronic Security Services, for the purpose of enabling Council to access electronic security services for a range of operational goods and services. Council is seeking endorsement from the Committee to appoint the recommended supplier, effective for two (2) years from 1 June 2019, with an option to extend for a further two (2), one (1) year periods.

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

A. That in accordance with s233 of the Local Government Regulation 2012, Council (Interim Administrator of Ipswich City Council) approve a Preferred Supplier Arrangement for the supply of Electronic Security Services.

B. That Council (Interim Administrator of Ipswich City Council) resolve under s233(7) of the Local Government Regulation 2012, it is satisfied that it will obtain better value for money by entering into a Preferred Supplier Arrangement for a term of more than two (2) years.

C. That Council (Interim Administrator of Ipswich City Council) enter into a contract for the provision of Electronic Security Services with the recommended tenderer as detailed in the Evaluation Report for a period of two (2) years with the option to extend the contract by two (2) x further, one (1) year periods.

D. That the Chief Executive Officer be authorised to negotiate and finalise the term of the contract to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

** Item includes confidential papers

and any other items as considered necessary.

Governance Committee

Meeting Agenda

9 April

2019

Doc ID No: A5432066

26 March 2019

TO: Chief Executive Officer

FROM: Acting Executive Assistant

RE: Office of the CEO Update

Introduction

This is a report by the Chief Executive Officer dated 26 March 2019 providing an update on the Office of the Chief Executive Officer for the period of January to March 2019.

RELATED PARTIES

No related parties associated with this report.

Advance Ipswich Theme Linkage

Listening, leading and financial management

Purpose of Report/Background

The Office of the Chief Executive Officer consists of the areas of Internal Audit, Legal Services, Executive Research and the Office of the Administrator.

Following is a summary of activities for each area:

Executive Office

Representative Duties

The CEO has attended the following meetings/events in the period of January to March 2019:

· Council Ordinary Meeting

· Committee Meetings

· Steering Committee Meetings

· IMC and ELT Strategy Session

· SEQ CEOs Forum

· Queensland Police Service Ipswich District Awards Ceremony

· Greater Springfield Chamber of Commerce

· Urban Development Institute of Australia Qld Function

· Department

· Media – Community Reference Groups

· Meetings with direct reports

During January to March the CEO exercised financial delegations as per Council resolutions listed in Attachment 1.

Internal Audit

General activities:

• The pressure on the Internal Audit Branch has reduced but the workload is still significant due to complicated and problematic issues the organisation is still facing.

• Newly appointed Internal Auditor to start on Tuesday 26 March 2019.

· Prepared the Internal Audit budget for 2019-2020.

· Have started the process of the yearly Internal Audit planning.

The following internal audits/activities are in progress:

• Business Case Development – In progress

• Community Lease Agreements – Final report issued.

• Construction Quality Verification – Final report issued.

• Civic Hall Safety and Security – Draft report issued.

• Credit Cards Framework-Allocation and Use – In progress.

• Enterprise Resource Planning (ERP) Observation /Advice – Ongoing.

• Fraud Prevention and Investigation Process – Completed a number of significant activities but on hold for the moment.

• Infrastructure Services Capacity Review – In progress.

· Waste Business Management Systems – Draft report issued.

Internal Investigations:

• Internal investigations are ongoing and assistance being provided to the Crime and Corruption Commission in relation to external investigations.

• Preparing responses to various organisations including complainants in regards to the investigations.

• Preparing briefing notes in regards to investigations.

• Planning, sourcing, initiating, obtaining information and managing of investigations that have been outsourced.

• Internal Audit is also looking to add measures to assist in uncovering and dealing with Fraud and Corruption on an ongoing basis.

• Made further updates the Reporting and Investigation Procedure OCEO-086 including posting it on the intranet.

• Investigating the possibility of managing recommendations from investigation reports in a safe and reduced format within the current recommendation system.

• Involvement in the Complaints Management Framework project.

· Received training regarding new standards in Public Interest Disclosures

Legal Services

Legal requests for January to March 2019:

Department
FCS	28	23%
EDM	24	20%
Executive	16	13%
WPR	15	12%
HSRS	14	12%
PD	9	8%
IS	8	7%
ASDCE	6	5%
	120
External Firm
Not outsourced	106	88%
Outsourced	14	12%
	120
Priority
Urgent (5 days)	46	38%
High (10 days)	35	29%
On-going	28	23%
Low (30 days)	9	8%
Medium (20 days)	2	2%
	120

Office of the Administrator

The Office of the Interim Administrator (IA) has been focused on overseeing the delivery of two major community consultation initiatives during the month of March;

- The preparation and implementation of council’s Divisional Boundary Review and online survey, and

- The release of council’s Community Reference Groups’ Expressions of Interest (EOIs).

Both of these projects encouraged increased community engagement and gave residents the opportunity to help shape the future of Ipswich City Council.

The Office of the IA has continued to support the IA and Interim Management Committee (IMC) on an administrative level, and has also coordinated a considerable number of meetings with key stakeholders and community representatives for the IA.

Much work has also been completed towards Transformation Project 13 in conjunction with the Office of the CEO, a monthly column has been produced for the IA, and work has started on the IA’s next quarterly newsletter. The Office of the IA has also commenced work on a revised business process to better manage communications in and out of the IA’s office which will help to re-educate the community about the roles of the mayor and councillors moving forward.

RESOURCE IMPLICATIONS

Not applicable

RISK MANAGEMENT IMPLICATIONS

Not applicable

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Not applicable

COMMUNITY and OTHER CONSULTATION

Not applicable

Conclusion

This report outlines all delegated authority for the period January 2019 to March 2019

Attachments and Confidential Background Papers

1.	Office of the CEO delegated authority ⇩

Recommendation

That the report providing the activities of the Office of the Chief Executive Officer be received and the contents noted.

Roxanne Dean

Acting Executive Assistant

I concur with the recommendations contained in this report.

David Farmer

Chief Executive Officer

“Together, we proudly enhance the quality of life for our community”

Governance Committee

Meeting Agenda

9 April

2019

Doc ID No: A5415104

18 March 2019

TO: Chief Operating Officer (Health, Security and Regulatory Services)

FROM: Policy Officer

RE: Regulatory Fees and Charges 2019-2020FY

Introduction

This is a report by the Policy Officer dated 18 March 2019 concerning a review of the regulatory fees and charges for the 2019-2020 financial year. The associated fees and charges policies have also been reviewed and included in the report.

RELATED PARTIES

There are no related parties

Advance Ipswich Theme Linkage

Listening, leading and financial management

Purpose of Report/Background

Following consultation with Council’s Treasury, the Department has completed a detailed review of its fees and charges (and associated policies) and is seeking a Council resolution to implement proposed changes. This is to allow adequate time, including set statutory notice periods, for the annual licence and registration renewal processing. The process for extracting and posting renewals for all HSRS Licences and Permits begins in April; dog registration begins in May. All of the proposed changes come into effect, if approved, on 1 July 2019. The report also includes two fees from the Works, Parks and Recreation Department (WPR) that are regulatory and therefore have the same time frames due to the nature of the fees and renewal notice requirements.

SUMMARY GUIDE – WHAT HAS CHANGED

A summary guide has been prepared to highlight what is proposed to change – see Attachment 10. The summary guide shows what is proposed to change outside of the fees that have had a standard increase of 3% before rounding or remained the same as last year. All other fees will either increase or decrease as per the results of a detailed review undertaken by the department. The summary guide also provides details of what the proposed amendments are in each of the policies.

HSRS FEES AND CHARGES – FULL DOCUMENT

The complete list of proposed fees and charges for HSRS can be viewed in Attachment 11. This includes a comparative between 2018-2019 and 2019-2020 in Attachment 12.

HSRS FEES AND CHARGES POLICIES

The associated HSRS fees and charges policies and their proposed changes are listed in Attachments 1 – 9. These include the Population Health and Environmental Protection Licensing, Registration and Permitting Policy, the Dog Registration Policy and the Animal Management Fees and Charges Policy.

WPR REGULATORY FEES AND CHARGES

The list of proposed regulatory fees and charges for WPR which relate solely to Extractive Industries can be viewed in Attachment 13. This includes a comparative between 2018-2019 and 2019-2020 in Attachment 14.

RESOURCE IMPLICATIONS

There will be no resource implications.

RISK MANAGEMENT IMPLICATIONS

If the resolution is not passed then the timeframes for regulatory fees and charges will not be met as per the respective legislation provisions of each fee/charge.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Animal Management (Cats and Dogs) Act 2008

Environmental Protection Regulation 2008

Local Government Act 2009

Local Government Regulation 2012

COMMUNITY and OTHER CONSULTATION

Consultation conducted between Treasury, Chief Operating Officer – HSRS and the Interim Administrator as a detailed review of fees and charges resulted in substantial changes.

Conclusion

Following consultation with Council’s Treasury, the relevant departments have reviewed their fees and charges (and associated policies) and are seeking Council approval in April 2019. This is to allow adequate time, including set statutory notice periods, for the annual licence, permit and registration renewal process. The process for extracting and posting renewals for all Licences and Permits begins in April; dog registration begins in May. All of the proposed changes come into effect, if approved, on 1 July 2019.

Attachments and Confidential Background Papers

1.	Population Health and Environment Protection Licensing Registration Policy - current ⇩
2.	Population Health and Environmental Protection Licensing Registration Policy - track changes ⇩
3.	Population Health and Environmental Protection Licensing, Registration and Permitting Policy - Clean ⇩
4.	Dog Registration Policy current ⇩
5.	Dog Registration Policy - Track Changes ⇩
6.	Dog Registration Policy - Clean ⇩
7.	Animal Management Fees and Charges Policy current ⇩
8.	Animal Management Fees and Charges Policy - Track Changes ⇩
9.	Animal Management Fees and Charges Policy - Clean ⇩
10.	Summary Guide ⇩
11.	HSRS Fees and Charges 2019-2020 ⇩
12.	HSRS 2018-2019 2019-2020 Comparative Fees and Charges ⇩
13.	WPR Regulatory Fees and Charges 2019-2020 ⇩
14.	WPR 2018-2019 2019-2020 Comparative Fees and Charges ⇩

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

D. That the policy titled ‘Dog Registration Policy’, as detailed in Attachment 6 to the report by the Planning Officer dated 18 March 2019, be adopted with effect from 1 July 2019.

Candice Johns

Policy Officer

I concur with the recommendations contained in this report.

Sean Madigan

Chief Operating Officer (Health, Security and Regulatory Services)

“Together, we proudly enhance the quality of life for our community”

Governance Committee

Meeting Agenda

9 April

2019

Item 2 / Attachment 11.

PDF Creator

Governance Committee

Meeting Agenda

9 April

2019

Doc ID No: A5420341

19 March 2019

TO: Chief Operating Officer (Finance and Corporate Services)

FROM: Senior Property Officer

RE: Neville Bonner Sports Complex Lease from Kambu Progress Association Limited and Sublease to Football Ipswich Incorporated 121-135 Briggs Road, Flinders View

Introduction

This is a report by the Senior Property Officer dated 19 March 2019 concerning the renewal of Lease between Kambu Progress Association Limited (Lessor) and Ipswich City Council (Lessee) at 121-135 Briggs Road, Flinders View and described as Lot 3 on RP115130.

RELATED PARTIES

There are no related party matters associated with this report.

Advance Ipswich Theme Linkage

Listening, Leading and Financial Management

Purpose of Report/Background

The purpose of this report is to provide details on two (2) tenure agreements over the same premises - the renewal of the Lease agreement between Kambu Progress Association (KPA) and Ipswich City Council (Council) and the proposed new Sublease agreement between Ipswich City Council and Football Ipswich Inc. trading as Western Pride Football Club.

The Neville Bonner Sports Complex (the Premises) is located at 121-135 Briggs Road, Flinders View (refer Attachment 1) and currently comprises of a leased area of 38,440m². In 2007, Council (as Lessee) first entered into a Lease with KPA (the Lessor) for exclusive use and management of the Premises for sport, recreation and community purposes.

The monetary Terms of the original Lease were as such:

· initial five (5) year term commencing June 2007 at $1.00 per annum;

· a second five (5) year term commencing June 2012 at $1.00 per annum; and

· a third five (5) year term commencing June 2017 at an annual sum equal to 1% of the unimproved value (as defined in the Valuation of Land Act 1944) of the Premises as at the start of the relevant Lease year.

After the expiration of the initial term, there were numerous attempts made by Council to exercise the right of option to renew, without success. The Lessor has since requested to enter into a new Lease agreement inclusive of the following keys terms:

· the Lessor will retain exclusive use of approximately 174m2 of the Ground Floor clubhouse;

· the Premises will be made available for use by indigenous community groups for training and use as a Community Hub;

· Council are to provide further financial support to KPA; and

· Council pays ‘at market value’ for their rent of the property.

Council have in addition negotiated the following terms under a new Lease:

· the cost for the installation of the walls, doors and locks required to divide the Ground Floor area tenancies will be shared equally between Council and KPA, with the reconfiguration and fitout works to be completed by Lessor.

· Council will process a back-payment to the Lessor within seven (7) days from the Lease date, to include payment for:

o 13 June 2012 to 12 June 2017 at $1.00 per annum as per previous Lease agreement, to the total of $5.00; and

o 13 June 2017 to the date the new Lease agreement is executed by both parties at $28,400 per annum (plus 10%), to the total of $31,240 per annum.

· the new Lease will contain a revised annual rent calculated at market rate; and

· the Lessor will remedy the Disability Discrimination Act (DDA) access requirements to the upper level of the clubhouse.

Since the expiration of the previous Lease on 13 June 2012, Council has continued its occupation and operation of the Premises in accordance with the original Lease terms. Tenure over the last seven (7) years has been by periodic arrangement.

Since occupation, Council has invested approximately $4.4 million towards new and/or upgraded facilities inclusive of the acquisition of two (2) neighbouring land parcels to assist in the development of the site as a city-wide sports complex.

Negotiations

The following Lease terms have been agreed to in principle by Council and KPA:

Rent	$25,790 (ex GST) per annum. $2,149.16 (ex GST) per month in advance.
Rent Review	By CPI on each anniversary of the Lease commencement date.
Outgoings	Lessee to pay one hundred percent (100%) of outgoings for Leased area.
Term Length	Ten (10) years
Options	Five (5) years by five (5) years
Permitted Use	Sports and Recreation Purpose
Sublease	Lessee is permitted to let leased area by Sublease or Seasonal Permit
Maintenance	Maintenance schedule to be developed and included in the Lease: · Lessee responsible for general repairs and maintenance; and · Lessor responsible for structural repairs and maintenance; Maintenance and repairs on Lessee structures and improvements are the sole responsibility of the Lessee.
Sublease	The Lessee is permitted to sublet the whole or part of the Leased area to community groups under the same terms and conditions of the head Lease agreement.
Legal Costs	Each party shall cover their own legal costs in the preparation of the Lease agreement. The Lessor will cover the cost of the Lease registration.

Football Ipswich Inc. trading as Western Pride Football Club, (the Club) have used the Neville Bonner Sports Complex (the Premises) by way of Seasonal Permit from Council, since the Clubs was founded in 2012. Currently the Club use the sporting fields, clubhouse and demountable buildings on a daily basis, during their sporting season.

The terms of Council’s Sponsorship Agreement (currently expired) with the Club, included provisions of an in-kind sponsorship amount for waiver of hire fees for use of the Premises.

For best practise purposes, Council wish to negotiate a Sublease agreement with the Club in place of their regular Seasonal Permit. This is appropriately suited to the exclusivity of their use of the Premises.

Council intend to negotiate a Sublease agreement in conjunction with negotiations around the terms of the new Sponsorship Agreement with the Club.

RESOURCE IMPLICATIONS

Council invests approximately $233,000 annually on ongoing operations and maintenance of the Briggs Rd Sports Complex.

RISK MANAGEMENT IMPLICATIONS

Council desires to formalise a new lease of the Neville Bonner Sports Complex with Kambu in order to secure tenure for future operating at the Premises. With the absence of a formal Lease agreement Council tenure remains insecure.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Land Titles Act 1994

Local Government Act 2009

Land Act 1994

COMMUNITY and OTHER CONSULTATION

Since the expiration of the Lease in June 2012, Council have made numerous attempts (both written and verbal) to consult with the Lessor in an effort to exercise the renewal option of the Lease. KPA had been reluctant to progress the execution under the existing Lease terms and raised a number of concerns including their desire for the premises to have more availability of use to the community and indigenous groups within South East Queensland.

Taking the Lessors feedback and requests into consideration, Council commenced work on negotiating a new Lease agreement that would be agreeable to both parties.

The contents of this report do not require any community consultation.

Conclusion

Tenure at the Neville Bonner Sports Complex remains insecure in the absence of a formal Lease agreement, which in-turn could affect the tenure for the Western Pride Football Club. It is recommended that a Lease agreement is executed to secure tenure at the Premises.

Attachments and Confidential Background Papers

1.	Survey Plan - RP115130 - 121-135 Briggs Road Flinders View ⇩

Recommendation

That the Interim Administrator of Ipswich City Council resolve:

Brett McGrath

Senior Property Officer

I concur with the recommendations contained in this report.

Andrew Knight

Chief Operating Officer (Finance and Corporate Services)

“Together, we proudly enhance the quality of life for our community”

Governance Committee

Meeting Agenda

9 April

2019

Doc ID No: A5433069

26 March 2019

TO: Chief Operating Officer (Finance and Corporate Services)

FROM: Finance Manager

RE: Month End Performance February 2019

Introduction

This is a report concerning Council performance for the period ending 28 February 2019, submitted in accordance with Section 204 of the Local Government Regulation 2012.

RELATED PARTIES

There are no related party matters associated with this report.

Advance Ipswich Theme Linkage

Strengthening our local economy and building prosperity

Purpose of Report/Background

The Total Net Result (including capital revenues) for Ipswich City Council as at 28 February 2019, as set out on Page 2 of the attached Monthly Performance Report, is $91.6m compared to a YTD budget of $80.6m. Council’s operating surplus (excluding capital revenue) is approx. $32.2m compared to a YTD budget of $15.2m. Council’s full year budget surplus after the adoption of the budget amendment the Council meeting on 19 March 2019 is $14m.

As the attached report is as at the end of February, the YTD and Full Year budget columns represent the Council adopted budget prior to the budget amendment (BAv2) approved by Council. The amendments to the budget that were approved will reduce the variances below in future performance reports.

The End of Year (EOY) forecast column on the report reflects the budget amendments in BAv2 adopted by Council.

Council’s current operating surplus for the period to 28 February 2019 is above budget due to increased revenue and lower than expected expenses including:

Operating Revenue

• Fees and charges are $1.3m above budget YTD primarily due to 3 large development applications received due to Koala Policy changes. If these applications were withdrawn then Council would be required to issue refunds of the fees received.

• Interest revenue is $1.6m above budget due to higher than forecast cash balances arising from lower than expected capital expenditure (refer comment below) and has been included in BAv2.

• Other cash revenue is above budget primarily due to higher than forecast tax and dividend payments from Queensland Urban Utilities ($3.5m) and increase in both budgets has been included in BAv2.

Operating Expenses

• Materials and services are below budget primarily due to timing differences and are expected to align closer to budget by year end.

• The finance costs are below budget by $1.2m due to lower interest expenses. Council’s timing of anticipated borrowing requirements has changed due to reduced capital expenditure YTD than forecast and an adjustment for this has been including in BAv2.

• Other cash expenses are below budget due to the timing of a $2m payment towards Springfield Central Sports Hall expected to be paid before June and reduced community donations.

• Depreciation expenditure is $1.6m below YTD forecast budget and is currently being analysed. It is expected to come closer to budget by year end after WIP is capitalised.

Capital Expenditure

Capital expenditure as at 28 February is considerably below year to date budget. Approximately $57m has been expended to 28 February compared to a YTD budget of $108m. The full year capital expenditure budget was varied in the budget amendment approved in March from $198m to $143m.

• Due to delays in the timing of the CBD redevelopment at least $48m will be deferred until 2019-2020 year and this change has been included in BAv2.

• The capital portfolio delivered by the Infrastructure Services (IS) Department is approx. $15.7m behind YTD forecast. Actual costs to date are $34m compared to a YTD budget of $50m. Regulatory approvals, service relocations and contractual delays have resulted in interruptions to the delivery of the capital program.

The budget amendment approved the deferral of approximately $14m expenditure on the 2018-2019 capital program until the 2019-2020 year and increases in the budget for other projects due to estimated cost and tender price increases.

Cashflow

Council’s cash and cash equivalents balance as at 28 February 2019 was $175m compared to forecast position of $170m. The additional cash held is a result of the increased revenues and reduced operating and capital expenditure mentioned above.

Council’s investments are made in accordance with Council’s Investment Policy (adopted as part of the annual budget) with an average return percentage of 2.52%.

RESOURCE IMPLICATIONS

Resource implications were included in the budget amendment adopted by Council.

RISK MANAGEMENT IMPLICATIONS

The implications of the financial results YTD will be monitored by management and any changes or risks to Council’s forecast position will be considered as part of Council’s budget amendments.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation.

Conclusion

The monthly performance report for February 2019 is included at Attachment 1.

Attachments and Confidential Background Papers

1.	ICC Performance Report February 2019 ⇩

Recommendation

That the report be received and the contents noted.

Jeffrey Keech

Finance Manager

I concur with the recommendations contained in this report.

Andrew Knight

Chief Operating Officer (Finance and Corporate Services)

“Together, we proudly enhance the quality of life for our community”

Governance Committee

Meeting Agenda

9 April

2019

Item 4 / Attachment 1.

PDF Creator

Governance Committee

Meeting Agenda

9 April

2019

Doc ID No: A5429863

25 March 2019

TO: Finance Manager

FROM: Procurement Manager

RE: Electronic Security Services

Introduction

This is a report concerning the appointment of a provider for Electronic Security Services, for the purpose of enabling Council to access electronic security services for a range of operational goods and services. Council is seeking endorsement from the Committee to appoint the recommended supplier, effective for two (2) years from 1 June 2019, with an option to extend for a further two (2), one (1) year periods.

RELATED PARTIES

As listed in the Evaluation Report.

Advance Ipswich Theme Linkage

Caring for the community

Purpose of Report/Background

Council tendered for the services of “Electronic Security Services”. Six (6) proposals were received and an evaluation process was undertaken to determine the most relevant and experienced provider.

Appropriate procurement procedures and protocols were followed in evaluating the proposals and selecting the provider. Further details of the tendering and evaluation process can be found in the Evaluation Report (Attachment 1).

RESOURCE IMPLICATIONS

There are no resourcing or additional budget implications outside of the HSRS budget allocation for Electronic Security Services.

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

Local Government Act 2009

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation.

Conclusion

Council has undertaken the tendering and evaluation process to appoint a provider for Electronic Security Services for the next two (2) years from 1 June 2019, with the option to extend another two, one year periods. Council is satisfied that the procurement process undertaken is in accordance with all probity and legislative requirements.

Attachments and Confidential Background Papers

	CONFIDENTIAL
1.	Electronic Security Services Evaluation Report - Endorsed
1.1	Procurement Plan
1.2	Request for Tender
1.3	Tender Evaluatiion Criteria and Methodology Plan
1.4	Completeness and conformance report
1.5	Consolidated Evaluation Matrix
1.6	Chubb Departures
1.7	Legal advice departures proposed by Chubb
1.8	Legal review of Chubb departures
1.9	Chubb Financial Assessment
1.10	Fredon Financial Assessment

RECOMMENDATION

That the Interim Administrator of Ipswich City Council resolve:

Barbara Clarke

Procurement Manager

I concur with the recommendations contained in this report.

Jeffrey Keech

Finance Manager

I concur with the recommendations contained in this report.

Andrew Knight

Chief Operating Officer (Finance and Corporate Services)

“Together, we proudly enhance the quality of life for our community”

MEMBERS OF THE Governance Committee
Interim Administrator Greg Chemello (Chairperson)