Agenda of Infrastructure, Planning and Assets Committee

Item No.	Item Title	Page No.
	Officers’ Reports
1	Proposed Ipswich Adopted Infrastructure Charges Resolution (No 1) 2024	7
2	**River Heart - Proposed Removal of Over-Water Structures	81
3	Springfield Central E-Scooter Pilot	98
4	Asset and Infrastructure Services Department Capital Delivery Report April 2024	128
5	Planning and Environment Court Action Status Report	154
6	Exercise of Delegation Report	159
	Notices of Motion
	Matters Arising

Infrastructure Planning and Assets Committee

Meeting Agenda

11 June

2024

Doc ID No: A10200302

ITEM: 1

SUBJECT: Proposed Ipswich Adopted Infrastructure Charges Resolution (No 1) 2024

AUTHOR: Senior Planning Officer (Strategic)

DATE: 24 May 2024

Executive Summary

This is a report concerning the adoption of the proposed Ipswich Adopted Infrastructure Charges Resolution (No. 1) 2024 to replace Council’s current charges resolution, the Ipswich Adopted Infrastructure Charges Resolution (No. 1) 2023. This is an annual exercise to ensure that Council’s charges for trunk infrastructure keep pace with increases in infrastructure costs, by applying the Producer Price Index (PPI) for Construction.

Recommendation/s

That Council adopt the proposed Adopted Infrastructure Charges Resolution as detailed in Attachment 1 pursuant to s113 of the Planning Act 2016 as the Ipswich Adopted Infrastructure Charges Resolution (No. 1) 2024.

RELATED PARTIES

The proposed Adopted Infrastructure Charges Resolution (AICR) is relevant to persons who pay levied charges towards Council’s trunk transport, parks and land for community facilities infrastructure, related to their development approvals and also to Urban Utilities who levy charges for trunk water supply and wastewater infrastructure.

ifuture Theme

Vibrant and Growing

A Trusted and Leading Organisation

Purpose of Report/Background

The Ipswich Adopted Infrastructure Charges Resolution (No. 1) 2023 (current charges resolution) came into effect on and from 3 July 2023 pursuant to s113 of the Planning Act 2016 (the Act).

The infrastructure charges rate included in the current charges resolution are based on rates applicable as at 31 March 2023 and require indexation, by applying the PPI for Construction, to keep pace with increases in infrastructure costs as provided for in the Act.

It is proposed to index Council’s trunk infrastructure network charges to reflect the increase in costs over the twelve (12) month period to 31 March 2024 pursuant to the Act.

The proposed changes

The proposed infrastructure charges contained in Schedule 2 of the proposed AICR have been indexed consistent with the requirement of the Act to use the PPI for Construction (6427.0 Index Number 3101 - Road and Bridge Construction Index for Queensland). This equates to an indexation increase of 6.29% (indexation factor of 1.0629) for the twelve (12) month period.

The increase will only apply if the total charge levied is equal to or below the State government’s prescribed amount (maximum charge) pursuant to both the Act and the Planning Regulation 2017 (the Regulation) as calculated pursuant to the resolution. These changes are outlined in Attachment 1.

It is proposed that the new AICR, including the increased charges, apply on and from 1 July 2024, and that the AICR be uploaded onto Council’s website on that date.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Planning Act 2016

Planning Regulation 2017

policy implications

This is an annual process, there are no other relevant policy implications.

RISK MANAGEMENT IMPLICATIONS

The proposed indexation of infrastructure charges is consistent with the Act and the Regulations.

The infrastructure charges that may be levied on development pursuant to the proposed AICR cannot exceed the prescribed amount in the Regulation and are generally considered an industry standard.

As identified in the supporting material to the Council’s Local Government Infrastructure Plan (LGIP), the trunk infrastructure network is not able to be completely funded by infrastructure charges revenue with the gap between the cost and revenue increasing. This shortfall would be exacerbated if infrastructure charges are not appropriately indexed as provided for by adopting the proposed AICR.

Any such shortfall would need to be supplemented by other general revenue, grants or subsidies.

Financial/RESOURCE IMPLICATIONS

The proposed indexation of the infrastructure charges tables pursuant to the Act ensures that infrastructure charge continues to more closely reflect construction industry pricing increases.

No additional resources are required to give effect to the proposed AICR which is proposed to be undertaken by the City Design Branch.

COMMUNITY and OTHER CONSULTATION

No consultation is required to be undertaken pursuant to the Act. It is proposed that the new AICR be uploaded onto the Council website and an eAlert issued upon adoption to inform subscribers of the service.

The indexed infrastructure charge tables will be provided to Urban Utilities for inclusion in the Charges Schedule of the Urban Utilities’ Water Netserv Plan.

Conclusion

It is recommended that the proposed AICR be adopted as detailed in Attachment 1 which incorporates the indexed infrastructure charges, with the proposed AICR to come into effect on and from 1 July 2024.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	The adoption of the Ipswich Adopted Infrastructure Charges Resolution (No. 1) 2024 pursuant to s113 of the Planning Act 2016.
(b) What human rights are affected?	Human Rights are not affected by this decision.
(c) How are the human rights limited?	Not applicable.
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable.
(e) Conclusion	The decision is consistent with human rights.

Attachments and Confidential Background Papers

1.	Ipswich Adopted Infrastructure Charges Resolution (No 1) 2024 ⇩

Richard de Vries

Senior Planning Officer (Strategic)

I concur with the recommendations contained in this report.

Garath Wilson

Strategic Planning Manager

I concur with the recommendations contained in this report.

Brett Davey

General Manager (Planning and Regulatory Services)

“Together, we proudly enhance the quality of life for our community”

Infrastructure, Planning and Assets Committee

Meeting Agenda

11 June

2024

Doc ID No: A10141039

ITEM: 2

SUBJECT: River Heart - Proposed Removal of Over-Water Structures

AUTHOR: Program Manager (Flood Recovery CFRCP)

DATE: 31 May 2024

Executive Summary

This is a report concerning repeated damage sustained to the overwater structures within River Heart following the 2022 and 2024 flood events and the recommendation for Council to remove the overwater structures as part of the site’s full recovery. The overwater structures are degrading with each flood event with increased ongoing financial costs to Council to continue to restore the structures.

Recommendation/s

A. That Council approve the removal of the overwater structures as detailed on page 2 of this report.

B. That Council note that the western deck will be retained which provides protection and housing for the irrigation pump and associated infrastructure.

RELATED PARTIES

There was no declarations of conflict of interest.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

River Heart was constructed and officially opened in 2007. Since the opening of the site, River Heart has experienced a minimum of seven (7) flood inundations from minor to major flood level events. This means this site, specifically the overwater structures are experiencing on average, a flood inundation every two years.

The repeated flood inundation to the overwater structures is causing continued degradation and increased ongoing costs to recover and restore the structures. Due to their low-lying positions, the overwater structures will always be susceptible to flood inundation particularly low or minor level flooding.

Following the 2011 flood event the cost to recover this site and return it back to full activation for the community was in the order of $1 million. With weather events such as flood events becoming more frequent the future recovery of this site following flood inundation is expected to exponentially increase in costs.

Potential funding from the state for future flood or declared events for locations such as River Heart, which are positioned on the river, may not be guaranteed or available in the future. Sites such as these are not considered essential assets, and if no funding is provided, it would be a cost that Council would need to wholly absorb following any flood event.

Anecdotally, in recent years, the parkland is used primarily for exercise, and as a thoroughfare linking River Heart to the Bob Gamble site via the pathways, with the existing overwater structures used rarely.

Following the February and May 2022 flood events Council advertised for tenders from suitable contractors to undertake repairs and restore the overwater structures but was unsuccessful in its efforts. No submissions were received for this work with no options to commence any work on the structures. Following this procurement process the January 2024 minor flood event occurred requiring Council to reassess its position in relation to the long-term life and maintenance requirements of the structures.

It is proposed that the overwater structures as shown in the below diagram are removed from the site by way of demolition. This diagram depicts the structures that will be removed with the western deck being retained to continue to provide protection to the irrigation pump and associated infrastructure.

The below proposal currently excludes the Riverbank Walkway used for disability access to the site. This infrastructure is to be considered in future works and will include consultation on this topic with the community.

Identified Structures Proposed for Removal

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Law 7 (Local Government Controlled Areas and Roads)

RISK MANAGEMENT IMPLICATIONS

Initially it was determined that repairs to the overwater structures should be undertaken to recover the site to full activation. Following a structural assessment of the infrastructure including costs analysis of different repair options, it was identified that the material used for the structures is deteriorating at a faster rate than originally designed. As more frequent flooding occurs the structures are now exposed to quicker degradation.

Cost analysis to repair or to remove the structures is very similar in cost to demolition. To repair the structures would expose them to further damage in future flooding events. Subsequently, if the structures were to be repaired this cost would be ongoing each time flood inundation occurs at this site.

It was determined that the most cost-effective outcome for Council was to remove these overwater structures to reduce not only the ongoing maintenance and repair costs, but to also provide Council with a more efficient recovery of the site following an inundation event.

Additionally, if future funding from the Queensland Reconstruction Authority (QRA) for this type of asset is no longer offered in the future, the costs to continue to repair this site after future floods will be a cost that Council will need to include in future budgets.

Financial/RESOURCE IMPLICATIONS

The River Heart site was included in submissions for funding under the QRA and was approved. The costs for the removal of the overwater structures can be absorbed within the funding approved by the QRA.

Any proposed works to the Riverbank Walkway will need to be discussed and prioritised under future capital works depending on the outcome of future community consultation on this structure.

COMMUNITY and OTHER CONSULTATION

The removal of the overwater structures will be communicated to the community with details on the basis for the decision including the ongoing degradation of the assets following multiple flood inundation events. This will be undertaken prior to any physical works commencing.

Community consultation and feedback will be sought on the Riverbank Walkway through several communication channels and media to assist in informing any further works to this structure.

A community engagement plan (Attachment 2) has been developed outlining the consultation proposed with the community.

Internal stakeholders who have been engaged support the final recommendation of the River Heart overwater structures include:

(a) General Manager (Asset & Infrastructure Services)

(b) General Manager (Environment & Sustainability)

(d) Flood Recovery Project Team

Several briefings have been held with the Mayor and Divisional Councillors in relation to the details and recommendations for the River Heart overwater structures and the associated community engagement and consultation.

Conclusion

The removal of the River Heart overwater structures, as detailed in this report, will provide a more financially and environmentally sustainable parkland, while also significantly reducing the effort required to reopen the parkland after flooding events.

The removal of the overwater structures will still provide community users with a location adjacent to the river for walking and recreational purposes.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION
(a) What is the Act/Decision being made?	That Council endorses the removal of the overwater structures as detailed in this report. This includes the retention of the western deck which provides protection and housing for the irrigation pump and associated infrastructure.
(b) What human rights are affected?	No human rights are affected by this decision. This is because Council has a responsibility to manage the infrastructure and assets the community utilise. The subject of removing the asset will not impact on the human rights of any third parties.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Attachments and Confidential Background Papers

1.	Community Engagement Plan ⇩

	CONFIDENTIAL
2.	Hydrology Report

Matthew Mulroney

Program Manager (Flood Recovery CFRCP)

I concur with the recommendations contained in this report.

Matt Anderson

General Manager (Asset and Infrastructure Services)

I concur with the recommendations contained in this report.

Sonia Cooper

Chief Executive Officer

“Together, we proudly enhance the quality of life for our community”

Infrastructure, Planning and Assets Committee

Meeting Agenda

11 June

2024

Doc ID No: A10126338

ITEM: 3

SUBJECT: Springfield Central E-Scooter Pilot

AUTHOR: Team Lead (Transport and Traffic)

DATE: 31 May 2024

Executive Summary

This is a report concerning the electric scooter (e-scooter) pilot scheme which is being held in the Springfield Central area. In particular, the report discusses the pilot to date and the proposal to extend the pilot to enable collection of additional data to support Council’s future position for micro-mobility devices across the City.

Recommendation/s

A. That the report be received and the contents noted.

B. That Council approve the extension of the current e-scooter pilot in Springfield Central area for an additional 12 months to 1 July 2025, with the option for an additional 12 month extension if considered necessary.

RELATED PARTIES

There was no declaration of conflict of interest.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

At the Growth Infrastructure and Waste Committee meeting held on 4 November 2021, Council approved a 6-month pilot of e-scooters in Springfield Central with the possibility of extending the pilot an additional 6-months (refer to Attachment 1 for Item 2 of the Growth, Infrastructure and Waste Committee meeting held 4 November 2021).

In response to the recommendation to proceed with an e-scooter pilot, Council ran an expression of interest (EOI) for micro-mobility companies to lodge their submissions for a pilot program for e-scooters in the Springfield Central area.

Following the EOI process, Beam Mobility was chosen as the successful micro-mobility company to undertake the pilot, which has now been in place since July 2023. The current pilot was originally proposed to be completed by 31 December 2023 but was extended for an additional 6 months. The pilot is now due to be finalised on 1 July 2024.

The key objective of the pilot is to understand the long term viability and inform decision making processes regarding additional micro-mobility services across the Ipswich Local Government Area (LGA). Further to this, Council is seeking to gain insight into key considerations required to support mobility as a service. To date, there have been some encouraging results from the pilot, however it is considered that Council would benefit from an extension of the pilot period to collect additional and sufficient data to determine the longevity of e-scooters in the City.

Other Councils have set much longer pilot periods than what Council currently has in place, and it is now evident that we would also benefit from the collection of additional data. This is to enable a full evaluation of longer term data patterns.

In addition, with the recent announcement by the state government to impose a 50c public transport fare scheme commencing in August 2024, it would be ideal to capture what this means for travel patterns for e-scooters, as it may quite likely increase the demand for trips to public transport hubs.

Recommendation B in the previous report to Council (Attachment 1), outlined “The outcomes of the e-scooter Pilot be reported to a future Growth, Infrastructure and Waste Committee Meeting”.

Given the suggestion that Council has not collected sufficient data from the pilot, the proposed extension will provide more relevant and sufficient data to report back to Council following an extended pilot period, whereby more data and intelligence can be collected.

Pilot Results to date

The e-scooter pilot scheme in Springfield Central has been relatively successful in providing an alternative and sustainable travel mode to the community. Below is a summary of the data captured.

Trip Data Analysis:

For the period of July 2023 to March 2024 inclusive, the following data has been made available:

· Total Trips made – 21,577

· Average trip duration – 12 minutes

· Average trip distance – 2.1 km

· Average 80 trips per day

The current e-scooter trial is showing evidence of:

o recreational usage,

o travel to/from shops,

o travel to/from public transport,

o travel to/from work.

· Public transport is a key destination and continual e-scooter availability may encourage modal shift from car to public transport usage. Other key destinations include shops and the university.

· In Springfield Central, the Robelle Parklands and Orion Shopping Centre are popular destinations for recreational use and are also near public transport and the university. This encourages a positive sustainability outcome.

Safety:

There have not been any Beam related e-scooter safety incidents reported across the operating area for the length of the pilot scheme to date.

Should an issue arise, the micro-mobility company has provided evidence of public liability insurance and are prepared to act, in a quick response time, in the interest of public safety.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Not Applicable

This report is consistent with iFuture, the City of Ipswich Transport Plan (iGO) and iGO Intelligent Transport System Action Plan.

RISK MANAGEMENT IMPLICATIONS

With regard to potential safety risks associated with an increase in e-scooters on the roads and pathways, these have so far been negated. This has been through proper policy and procedures being followed, auditing, monthly meetings, technology advancement and stakeholder engagement.

Some of the community who have made the shift to e-scooter usage will be disadvantaged if the e-scooter pilot is not extended. There may be dissatisfaction (and possibly community backlash) among the community and will more than likely revert users to less desirable transport modes such as cars.

By not extending the pilot, Council may not have enough data to make the best informed decision on the suitability of e-scooters, and subsequently micro-mobility devices with our LGA. This can be mitigated by extending the current pilot and continuing to collect data on the pilot.

Financial/RESOURCE IMPLICATIONS

No capital financial implications exist regarding the e-scooter pilot.

Council officers undertake business as usual activities regarding the e-scooter pilot such as on site auditing of e-scooter operations and regular attendance at stakeholder meetings. This however is covered by normal operational budgets at no additional cost to Council.

COMMUNITY and OTHER CONSULTATION

To date, key stakeholders are asked for comment on the e-scooter pilot scheme every few months. The micro-mobility operator, Council officers and Division 2 Councillor meet for updates regularly and there have been very few complaints received.

There have been no complaints from external stakeholders such as the Queensland Police Service, the Department of Transport and Main Roads and major local businesses.

Internal stakeholders have raised small concerns which were able to be mitigated through further communication between the operators and other Council departments. The issues were addressed promptly and did not affect ongoing operations.

Community feedback to date shows that there has been a low number of negative complaints compared to the number of user trips, with an average of 4 complaints per month and 2,397 trips per month being undertaken.

Conclusion

An e-scooter pilot is currently in place within the Springfield Central area. To enable Council to make a more informed decision on the provision and operation of e-scooters and micro-mobility devices within the City, it would be valuable to extend the existing pilot. This will allow collection and evaluation of data from the current trial and will be subject to a future report back to Council on the proposed long term viability of micro-mobility devices across the City.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	Recommendation B states that Council approve the extension of the current e-scooter pilot in Springfield Central area for an additional 12 months to 1 July 2025, with the option for an additional 12 month extension, if considered necessary
(b) What human rights are affected?	No human rights are affected by this decision
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Attachments and Confidential Background Papers

1.	E-Scooters in Ipswich Report from the Growth Infrastructure and Waste Committee Meeting held 4 November 2021 ⇩

Berto Santana

Team Lead (Transport and Traffic)

I concur with the recommendations contained in this report.

Mary Torres

Infrastructure Strategy and Planning Manager

I concur with the recommendations contained in this report.

Tony Dileo

Manager, Infrastructure Strategy

I concur with the recommendations contained in this report.

Matt Anderson

General Manager (Asset and Infrastructure Services)

“Together, we proudly enhance the quality of life for our community”

Infrastructure Planning and Assets Committee

Meeting Agenda

11 June

2024

Doc ID No: A9984852

ITEM: 4

SUBJECT: Asset and Infrastructure Services Department Capital Delivery Report April 2024

AUTHOR: Acting Principal Officer (Program Management)

DATE: 13 March 2024

Executive Summary

This is a report concerning the performance of the capital delivery by the Asset and Infrastructure Services Department for the month of April 2024.

Recommendation/s

That the report on capital delivery by the Asset and Infrastructure Services Department be received and the contents noted.

RELATED PARTIES

There are no known conflicts of interest in relation to this report.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

The Asset and Infrastructure Department’s Capital Works Program for the month of April has experienced an improved expenditure when compared to the previous month of March, due to favourable weather and significant progress on several key projects. The department achieved a monthly expenditure of $6.79 million, which was however 5.2% below the budgeted phasing for the month. This is in comparison to the revised baseline budget of
$7.16 million, resulting in a negative variance of $373,000.

The variance for the month is primarily attributed to reduced spending within the Strategic Transport Sub-program, Asset Rehabilitation, and delays in vehicle and plant delivery from the Fleet Capital Program. Significant progress, however, was achieved in the Parks, Sport, and Environment Program, particularly with the projects at Cameron Park, Richardson Park, and the Wiley Street BMX Canteen Upgrades, which have helped contribute to the outcomes for the month.

Whilst the year to date expenditure reached $71.8 million, the variance to the base line budget has increased from the March results of $427k and is now $800k below the year to date budget of $72.6 mil.

The table below shows the baseline for the published budget and expenditure to date for the 2023-2024 FY.

The April financial outcome, being $6.79 mil of actual expenditure, was largely attributable to the following programs / projects expenditure:

2023-2024 FY Budgeted > $100k:

• Springfield GBA RU Stg 3 $2.9mil

• Mary William TL 23 $708k

• Redbank Plains Rd Stg 3 RU 17 $496k

• Richardson Pk PG 20 $348k

• Wiley St BMX Canteen Upgrade $268k

• Adelong Av, Thagoona $232k

• Blackwood KC 23 $188k

• Ripley Rd RU 23 $145k

• Cameron Pk UG 20 $143k

Key projects underspent against their Baseline budget > $100k:

· Springfield Parkway Stage 2 Budget $1.47mil vs actuals $80k

· Redbank Plns Rd Stg 3 RU 17 Budget $938k vs actuals $496k

· East Ipswich Invest Stage 1 DR Budget $475k vs actuals $41k

· Mowing Minor Plant 23 Budget $300k vs nil spend

· Springfield Pkwy RU 19 Budget $291k vs actuals $61k

· Hiddenvale Road Bridge BR20 Budget $286k vs actuals $99k

· Kirk St LR 23 Budget $110k vs nil spend

· Gravel Resheeting Budget $200k vs actuals $95k

Program Variances (Budget vs Actual)

Asset Rehabilitation overall, achieved an actual spend of $717k resulting in an $900k underspend against an adopted budget of $1.62mil for the month of April.

The majority of the underspend was attributed to delays in receiving drainage materials associated with the East Ipswich Stage 1 Drainage Works.

Due to the extended lead times associated with procuring these materials, prior approval was received to purchase the necessary drainage pipes this FY. This measure aims to mitigate the risk to construction activities for this Grant-funded project identified for delivery within the 24-25FY.

Early works relating to the Energex relocation requirements associated with Hiddenvale Road Bridge replacement also experienced delays impacting the financial results specifically to this sub-program.

Local Amenity incurred an actual spend of $305k against a budget of $112k for the month of April resulting in an overspend of $193k. The majority of the spend was attributed to the continuation of the construction activities associated with the kerb and channel currently underway at Blackwood Avenue.

Flood Mitigation and Drainage incurred an actual spend of $16k against a budget of $30k for the month of April resulting in an underspend of $14k. The spend was primarily a result of re-phasing of planning and design activities associated with Parcell Street drainage investigations.

Transport and Traffic had an underspend of $133k when compared to the adopted budget of $4.80 million for the month. The actual expenditure was very close to the budgeted amount with actual’s amounting to $4.67 million.

Redbank Plains Road Stage 3 has progressed well despite the impact of the transition from Allroads to Council as the Principal contractor on site, still achieving $496k against the original baseline budget of $937k.

The combined expenditure for all three Springfield Parkway Stages stood at $3.04 million, falling short of the baseline budget of $3.32 million. Whilst good results were achieved within Stage 3 Works as a result of bringing forward work, delays associated with Urban Utilities approvals within stage 2 have significantly impacted the final results for the month.

Parks Sports and Environment overall, achieved an actual spend of $813k resulting in an $693k overspend against a budget of $120k for the month of April. The overspend can primarily be attributed to:

Richardson Park incurred expenses of $348,000 during the month, despite having a baseline budget of $0 due to the timing of works. Construction progress is on track, and the contractor aims to complete it by June.

Progress on the grant-funded Cameron Park Upgrade project now has the contractor established on-site, with expenses reaching $142k against a current monthly baseline budget of $0. Delays caused by asbestos in the amenities block impacted the dismantling timeline. According to the latest program, the project remains on track for practical completion in late August.

The Willey Street BMX Canteen Upgrade experienced additional expenses in April due to an increase in scope to meet DDA compliance and Certificate of Occupancy requirements. The project has now achieved practical completion, with actual costs for the month totalling $268k, resulting in a further overspend of $168k against the budget.

Fleet, experienced a $113k spend against a monthly budget of $420k as a result of delays associated with the delivery of vehicles and plant, that had previously been identified for delivery within the month of April.

The delivery of plant associated with minor plant replacements, including mowing minor plant and major plant acquisitions, has been delayed due to shortages across the industry.

Works continue with SmartTrack GPS program which is currently upgrading from 3G to 4G, with work on light vehicles expected to be completed by early June. The remaining fleet, monitored by SmartTrack, should be upgraded by September, subject to component availability and resource allocation.

Summary

In April, the Asset and Infrastructure Services Department Capital Works Program saw an increase in the gap between actual progress and the year-to-date budget. However, the actual expenditure for the month totalled $6.79 million, falling just 5.2% short of the budgeted amount of $7.16 million, a variance of $372k. The cumulative year-to-date expenditure now stands at $71.8 million, slightly below the current budget of $72.6 million.

The main spends above budget for the month were:

· Traffic and Transport Program -

o Springfield GBA RU Stg 3 $2.9 mil

o Mary William TL 23 $708k

o Redbank Plns Rd Stg 3 RU 17 $496k

o Ripley Rd RU 23 $145k

· Parks Sport and Environment

o Richardson Pk PG 20 $348k

o Wiley St BMX Canteen Upgrade $268k

o Cameron Pk UG 20 $143k

· Asset rehabilitation

o Adelong Av, Thagoona $232k

· Local Amenity

o Blackwood KC 23 $188k

The budget variance for the year, initially reported in March as being $430k under, has further increased to $800k below the baseline for the month of April. Although expenditures have generally aligned with the baseline trend, there remain several key projects with substantial planned costs in the coming months that are critical for achieving the desired end-of-year budget results.

Further scrutiny of the carryover requirements identified in April’s forecasting results is currently being assessed to provide transparency for the remaining two months of the financial year and the implications it may have upon the 24-25FY program.

Although there is an optimistic outlook for the program, it is important that the department maintains the necessary oversight of the planned activities to help ensure they are aligned with the department’s strategic objectives as closely as possible, particularly with regards to the known time constraints that exist for the remainder of the financial year.

Major Projects

Springfield Parkway & Springfield-Greenbank Arterial Road Upgrade

A general overview of the project shows good progress being made on all three stages, with the progress best outlined as:

Stage 1: Stage 1 has previously reached practical completion, with only minor defects remaining. While BMD is actively addressing these issues, it has been identified that the landscaping associated with this stage will be excluded from the practical completion milestone due to having had insufficient time for it to establish. The proposal is to hand over these works to the Council and include them in the maintenance requirements as part of Stage 3 Landscaping Works.

Stage 2: The Stage 2 Design has reached the IFC milestone with only service relocation designs remaining. The Project Team is developing a further Early Works Package to accelerate Stage 2, which would allow both service relocations and civil works to start earlier than originally programmed. The project team have been proactive in procuring the necessary Stormwater Pipes, RE Wall Panels and RE Backfill material in preparation for this early works package. The new 3 x 3.6m culverts works have restarted and the design is being modified due to some geotechnical requirements changing. We are we using a cost target variation of $1.2m, which should mitigate risk and avoid the budget being exceeded.

Stage 3: Services relocation are all complete including a successful UU Live connection which is a major milestone for the project. As a result works are now being undertaken across multiple work fronts, with day and night shifts and this is allowing the project to advance quickly. As a result of recent rain, the Exit 32 Off Ramp batter face has deteriorated and with a number of slips occurring. This required temporary remedial works and installation of a concrete barrier. Monitoring continues and a more permanent treatment design is being developed.

The QR Eastern Carpark’s restructuring is nearing practical completion, pending the resolution of minor defects and omissions, and is expected to open in early June. The TMR has processed and approved the initial funding invoice of $3.7 million for prompt payment, and the subsequent invoice of $5.8 million is scheduled for submission by the end of May. Negotiations are underway to secure additional funding, with targets set between $23.0 and $25.0 million ($8.0 to $10.0 million increase).

Generally, overall, the project continues to remain on track with the program being monitored closely to maintain overall milestones and mitigate cost and time delays. Stakeholder Engagement continues to be very well managed by the project site team, ensuring they are proactive in addressing any concerns before they can arise, where possible.

Redbank Plains Road Upgrade

While the transition from Allroads to Council as the Principal Contractor has been gradual, the project is now making good progress. In conjunction with Council’s internal resources, Naric Civil Pty Ltd has been mobilized on-site since mid-April to continue the necessary programming of works. These activities have also utilized the existing panel arrangements where possible for additional resourcing and to facilitate the advancement of the necessary civil works.

Work zones still remain significantly restricted until new traffic management arrangements can be put in place. Once these are resolved, works are expected to accelerate even further. Many areas of partially completed work have forced the entire site footprint to be a work zone under traffic management (which has been a feature for some time). The primary focus remains on completing both the Southern and Northern work zones, aiming to remove traffic controls and signal that the project is nearing completion. The target completion date is currently identified for November this year, dependant on favourable site conditions and weather.

Northern Portion: Retaining wall works located along the eastern side adjacent to Kruger Parade roundabout to Morgan Street continue with posts and sleepers having been installed for these properties. With further works associated with watermain alterations having also been completed for five properties.

Central Zone: Construction of ‘fast lane’ gravels against central median retaining “Wall 1” are underway, with the site currently preparing for the necessary asphalt layers.

Southern Zone: Significant asphalt works have been completed, allowing for a traffic switch. The Verran Street intersection can now commence, including the closure of this Street.

Passenger Transport Accessible Infrastructure Program (PTAIP) - Bus Stop Program

The Program (PTAIP) aims to enhance passenger transport facilities across Queensland, ensuring compliance with the Disability Discrimination Act (DDA) requirements. Funded by the Queensland Government, PTAIP continues to support councils with upgrading the existing bus stops and other transport infrastructure.

The current status for the program consists of:

· Design work for bus stops funded in the current year are now finished. With these projects having been handed over to the Construction team for delivery, with an expected completion before 30th June 2024. This includes Mount Crosby Road (Near Croydon St) which has now been handed over following the design being finalised.

· Design for Lawrie Drive is continuing, as we await response from Urban Utilities for their impact assessment which will result in construction being scheduled for FY2024-2025.

· The remaining stops with grant funding will be constructed in FY2024-2025. Designs for these locations, including Booval Station, Brisbane Street (Near Keogh St), Workshops Street (At Sutton Park), and Blackstone Rd (Near Whitehill Rd), will be finalised by the end of the financial year.

· Council is progressing with the bus stop upgrade on Reif Street, originally funded under the 2022-2023FY PTAIP program. TransLink has granted an extension until
30 June 2024 for necessary consultations and approvals with Urban Utilities.

Grant Projects Scheduled for delivery this FY (includes Multi-year Funding)
NOTE: Below table includes reporting on capital construction projects only – it does not include Design Only or Operational projects.

Project Name	Grant Amount	Total estimate Project Cost	Required Project Completion Date / Agreement End Date	Project Status
(Cycle Network Local Government Grants Program (CNLGGP)	State Funded
Deebing Creek Stage 2 (Design Component)	$ 75,000.00	$ 250,000.00	30/06/2023	Complete
Deebing Creek Stage 2 (Construction)				Submitted for consideration
Brassall Bikeway Data Counters	$ 85,000.00	$ 140,000.00	30/06/2024	Complete
Civic Centre Carpark EOT (Tulmur Place EOT Facility)	$ 194,000.00	$ 388,000.00	30/06/2024	In progress
Queen Vic Pde Construct (Eastern Ipswich Link Stage 2)	$ 750,000.00	$ 1,500,000.00	30/06/2024	In progress
Election Commitment 2020 (Dept Tourism, Innovation and Sport)	State Funded
Jim Donald Raceview Clubhouse	$ 900,000.00	$ 1,510,000.00	31/01/2024	Complete
BMX Clubhouse Wiley Park	$ 500,000.00	$ 1,496,000.00	30/03/2024	Complete
TIDS (Transport Infrastructure Development Scheme)	State Funded
Springfield Greenbank Arterial (Stage 3)	$ 196,145.00	$ 11,600,000.00	30/06/2025	In progress
Bus Stop Shelter Program 2022-23 (BSSP)	State Funded
Various Note – Reif Street Project is tied to BSSP as well as PTAIP – Approval received with extension of time until 30-6-24	$ 152,000.00	$ 152,000.00	31/12/2024	Complete (except 1)
				In Progress
Passenger Transport Infrastructure Grants 2022-23 (PTAIP)	State Funded
Various	$ 293,475.00	$ 319,725.00	30/09/2023	Complete (except 1)
Note – Reif Street comment as noted above in BSSP			30/06/2024	In Progress
Local Roads & Community Infrastructure Program (LRCIP)	Federal Funded
Alice Street Kerb and Channel	$ 1,500,000.00	$ 1,870,000.00	30/06/2024	Complete
South Station Road A Road Rehabilitation	$ 1,000,000.00	$ 1,870,000.00	30/06/2024	Complete
Charlotte Street Road Rehabilitation	$ 1,200,720.00	$ 1,450,000.00	30/06/2024	Complete
Nolan Street Road Rehabilitation	$ 955,000.00	$ 1,010,000.00	30/06/2024	Complete
Adelong Avenue, Culvert Rehabilitation	$ 671,381.00	$ 950,000.00	30/06/2024	In Progress
Tallegalla Road, Culvert Rehabilitation	$ 671,381.00	$ 935,000.00	30/12/2024	In Progress
R2R (Roads to Recovery)	Federal Funded
Springfield Parkway	$ 2,327,860.00	$ 10,000,000.00	30/06/2025	In progress
South East Queensland Community Stimulus Package (SEQCSP)	State Funded
Cameron Park Playground and Amenities Upgrade	$ 2,000,000.00	$ 3,282,349.00	EOT Requested until 26/08/24	In progress
Richardson Park Playground and Amenities Upgrade	$ 1,500,000.00	$ 2,232,000.00	30/06/2024	In progress
Bridges Renewal Program 2022-2024	Federal Funded
Hiddenvale Road, Calvert	$ 3,901,761.00	$ 4,877,201.00	30/09/2024	In progress
*Keanes Road, Calvert*	*$ 1,747,860.00*	*$ 2,184,825.00*	*30/09/2024*	*Complete*
Purga School Road, Purga	$ 5,000,000.00	$ 8,185,876.00		Submitted for consideration
Heavy Vehicle Safety and Productivity Program	Federal Funded
Purga School Road, Purga	$ 3,904,203.00	$ 4,880,254.00		Submitted for consideration
Australian Cricket Infrastructure Fund	Other
Ivor Marsden Sports field Lighting Upgrade	$ 100,000.00	$ 907,500.00	N/A	In progress
Blackspot Program 2023-2024	Federal Funded
Old Logan Road and Formation Street, Carole Park	$ 65,500.00	$ 65,500.00	30/06/2024	In progress
Robertson Road and Whitehill Road, Eastern Heights	$ 694,000.00	$ 694,000.00	30/06/2025	In progress
Gordon Street and South Street, Ipswich	$ 92,000.00	$ 92,000.00	30/06/2024	In progress
School Transport Infrastructure Program	State Funded
WMAC Signals Wulkuraka	$ 198,000.00	$ 396,000.00	30/06/2024	Not yet started
Flexible Funding Grants	State Funded
Karalee Alternate Access Track	$ 50,000.00	$ 55,000.00	30/12/2024	In progress
Priority Infrastructure Projects	State Funded
Ash Barty Park Upgrade	$ 525,000.00	$ 525,000.00	28/02/2025	In progress

Master Schedule status of Practical Completion milestone for April

(Exclusive of emergent projects)

Milestone	April Actual	Actuals Year to date	Target for 23/24
Practical Completion	0	30	37

As at end of April, project completion status shows 30 projects have reached practical completion from a total of 37 projects that are scheduled for delivery this FY.

Current status of Construction projects for 2023-2024 FY

Current Status of Projects	Count of Projects February

Concept Design	0
Detail Design	1
Handed Over for Execution	2
Construction in Progress	4
Practically Complete	30

The data shown above for status of projects scheduled for delivery in the 2023-2024 FY. Majority of projects scheduled for delivery this financial year have been designed and handed over for construction, with only 1 project yet to be handed over to construction.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

policy implications

Nil

RISK MANAGEMENT IMPLICATIONS

The Asset and Infrastructure Services Department has a departmental risk register that includes the delivery of the capital program. The leadership team of the department continues to monitor our risk in relation to this and takes mitigation action where necessary.

Financial/RESOURCE IMPLICATIONS

No financial / resource implications.

COMMUNITY and OTHER CONSULTATION

No community consultation was required in relation to this report.

The Stakeholder Management Branch of the Asset and Infrastructure Services Department engages extensively with the community impacted by our works to ensure that they are informed in advance of works, communicated with during works and ensure that any issues that arise are managed effectively.

Conclusion

The Asset and Infrastructure Services Department is committed to delivering high quality infrastructure for the community.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The Recommendation states that the report be received, and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers