5 May 2022

Governance and Transparency Committee NO. 2022(04)]

 

 

Governance and Transparency Committee NO. 2022(04)

 

5 May 2022

 

Report

COUNCILLORS’ ATTENDANCE:      Deputy Mayor Jacob Madsen (Chairperson); Councillors Russell Milligan (Deputy Chairperson), Mayor Teresa Harding, Marnie Doyle, Kate Kunzelmann and Nicole Jonic

COUNCILLOR’S APOLOGIES:          Nil

 

OFFICERS’ ATTENDANCE:             Chief Executive Officer (Sonia Cooper), Acting General Manager Corporate Services (Jeff Cooper), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Peter Tabulo), General Manager Infrastructure and Environment (Sean Madigan), Acting General Manager Coordination and Performance (Maree Walker), Procurement Manager (Richard White), People and Culture Manager (Talia Love-Linay), Resource Recovery Manager (David McAlister), Manager Works and Field Services (James Hilyard), Manager Libraries and Customer Service (Samantha Chandler), Manager Marketing and Promotions (Carly Gregory), Chief of Staff – Office of the Mayor (Melissa Fitzgerald), Senior Policy and Communications Officer (David Shaw), Manager Community and Cultural Services (Don Stewart), Manager Procurement (Richard White), Manager Capital Program Delivery (Graeme Martin), Customer Experience Project Lead (Anne Cahill), Manager Economic and Community Development (Cat Matson), Manager Stakeholder Management (Susan Scott) and Theatre Technician (Harrison Cate)

 

WELCOME TO COUNTRY/ACKNOWLEDGEMENT OF COUNTRY

Deputy Mayor Jacob Madsen (Chairperson) delivered the Acknowledgement of Country.

 

 

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

 

 


 

 

BUSINESS OUTSTANDING

Nil

 

 

Confirmation of Minutes

 

1.           Confirmation of Minutes of the Governance and Transparency Committee No. 2022(03) of 7 April 2022

RECOMMENDATION

Moved by Councillor Russell Milligan:

Seconded by Councillor Marnie Doyle:

That the minutes of the Governance and Transparency Committee held on 7 April 2022 be confirmed.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Madsen                                    Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

 

The motion was put and carried.

 

Officers’ Reports

 

2.           Quarter 3 - Operational Plan 2021-2022 Quarterly Performance

This is a report concerning an assessment of Ipswich City Council’s progress towards implementation of the 2021-2022 Operational Plan with notable achievements that have occurred during quarter three (Q3) (January to March 2022). Departmental representatives have provided the presented Q3 data.

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Councillor Russell Milligan:

That the report be received and the contents noted.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Madsen                                    Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

 

The motion was put and carried.

 

3.           Quarterly Reports to the Department of State Development, Infrastructure, Local Government and Planning

This is a report concerning a request received by the Mayor (on behalf of Council) from the Director-General, Department of State Development, Infrastructure, Local Government and Planning (DSDILGP) for Council to provide a series of quarterly performance reports through to the quarter ending 30 June 2022.

This is the fourth of the quarterly reports for consideration by the Governance and Transparency Committee and relates to the period January – March 2022.  This quarterly report also addresses the recent further request of 21 April 2022 from the Director-General (Attachment 1) concerning the recent change to Council’s Media and Corporate Communication Policy.  Endorsement of this quarterly report is sought, with the Mayor to send a letter and the quarterly report to the Director-General.

As noted above, Council’s obligation to provide quarterly performance reporting ends on 30 June 2022.  This quarter’s letter seeks direction from the Director-General on concluding this reporting requirement.

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Councillor Russell Milligan:

That Committee endorse the draft letter and quarterly performance reports (January – March 2022) set out in Attachments 2-7.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Madsen                                    Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

 

The motion was put and carried.

 

4.           Appointment of Urban Utilities Board Member

This is a report concerning the proposed appointment of Gerard Pender to the Board of Urban Utilities.

 

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A.           That Council endorse the appointment of Gerard Pender as a Board member of Urban Utilities, effective from 1 July 2022, for a term of three years, expiring 30 June 2025.

B.           That the Chief Executive Officer be authorised to sign an Instrument of Appointment of Board Member of Urban Utilities and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Madsen                                    Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

 

The motion was put and carried.

 

 

 

 

 

 

 

5.           Procurement: 18397 Supply & Delivery of Six (6) Waste Collection / Compaction Trucks

This is a report concerning the recommendation to award a contract for the supply and delivery of six (6) side loading waste collection and compaction trucks to be utilised by Ipswich Waste Services. 

A request for quotation was released under the LGA arrangement for the Supply of Trucks (Cab Chassis) – LGA arrangement reference NPN04.13, to Volvo Group Australia Pty Ltd who were the successful supplier following RFQ 16421 for the replacement of the first eighteen (18) side loading waste collection and compaction trucks in November 2021.  This procurement 18397 leveraged the extensive evaluation process and outcomes from 16421 ensuring fleet consistency and value for money.

 

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A.           That pursuant to Section 234 of the Local Government Regulation 2012 (Regulation), Council utilise LGA Arrangement NPN04.13 for the supply of Trucks (Cab Chassis) by Local Buy Pty Ltd, for the provision of the supply and delivery of six (6) side loading waste collection and compaction trucks (Council file reference number 18397), with Volvo Group Australia Pty Ltd (T/A Volvo Commercial Vehicles) (Supplier) who is a party to the LGA Arrangement.

B.           That under the LGA Arrangement with the Supplier, the approximate purchase price is $2,869,220.00 excluding GST over the entire term, the end date of the initial term being 30 September 2023, with no current options for extension.

C.           That Council may enter into ancillary contractual arrangements with the Supplier, as allowed for by the LGA Arrangement.

D.           That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Madsen                                    Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

 

The motion was put and carried.

 

NOTICES OF MOTION

Nil

 

 

MATTERS ARISING

Nil

 

 

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.29 am.

The meeting closed at 9.43 am.