Agenda of Finance and Governance Committee

Item No.	Item Title	Page No.
	Confirmation of Minutes
1	Confirmation of Minutes of the Finance and Governance Committee No. 2025(11) of 2 December 2025	9
	Officers’ Reports
2	**Procurement: Recommendation to Award - Smart Parking Meters	17
3	**Procurement: Recommendation to Award - Fleet Mechanical Services	21
4	Receive and Note - 5656 Bridge Replacement and Road Rehabilitation Works – Purga School Road, Purga (Increased Expenditure)	25
5	Receive and Note - 5343 Springfield Parkway Road Upgrade - Earthworks, Drainage, RE and Sleeper Walls (Increased Expenditure)	31
6	Report - Regulation Advisory Committee No. 2026(01) of 29 January 2026	36
	Notices of Motion
	Matters Arising
	Questions / General Business

Finance and Governance Committee NO. 2026(01)

17 February 2026

AGENDA

attendance and apologies

Welcome to Country or Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

BUSINESS OUTSTANDING

Confirmation of Minutes

1. Confirmation of Minutes of the Finance and Governance Committee
No. 2025(11) of 2 December 2025

Recommendation

That the minutes of the Finance and Governance Committee held on 2 December 2025 be confirmed.

Officers’ Reports

2. **Procurement: Recommendation to Award - Smart Parking Meters

This is a report concerning the procurement and recommendation to negotiate and enter into a contractual arrangement with Tenderer A for the removal and replacement of Councils Parking Meters with Pay-By-Plate Parking meters and associated maintenance services.

Recommendation

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 250211-000362 (VP479642) for the provision of Smart Parking Meters to the supplier listed as Tenderer A (Supplier) in Confidential Attachment 1.

B. That Council enter into a contractual arrangement with the Supplier at an approximate purchase price of $2,510,000 excluding GST over the entire term, being a term of two (2) years and three (3) months, with options for extension at the discretion of Council (as purchaser), of an additional three (3) X one (1) year terms.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

3. **Procurement: Recommendation to Award - Fleet Mechanical Services

This is a report concerning the requirement for an external heavy‑vehicle mechanical service provider to support fleet operations during critical periods, helping to manage increasing service demands and reduce delays that impact essential Council operations. The provider will supplement internal mechanics during peak workloads, roadside priority breakdowns, or times when workforce shortages occur due to recruitment and retention challenges in the competitive labour market. This approach ensures a transparent, scalable, and reliable solution that supports Council’s operational continuity and growing service needs.

Recommendation

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. VP464411 for the provision of Fleet Mechanical Services to the recommended supplier detailed in Attachment 1 (Supplier).

B. That Council enter into a contractual arrangement with the Supplier at an approximate purchase price of up to $4,597,000.00 excluding GST over the entire term, being a term of four years and three months (4.25) years, with options for extension at the discretion of Council (as purchaser), of an additional two (2) year term, plus an additional one (1) year term, total term being seven years three months (7.25 years).

4. RECEIVE AND NOTE - 5656 BRIDGE REPLACEMENT & ROAD REHABILITATION WORKS - PURGA SCHOOL ROAD, PURGA (INCREASED EXPENDITURE)

This is a report concerning increased expenditure under contract 5656 Bridge Replacement & Road Rehabilitation Works - Purga School Road, Purga that had an original contract value of $5,352,827.15 ex GST with an approved contingency amount of $535,282.71 ex GST.

The report is to provide notice the contingency expenditure has now reached $801,716.84 GST. To ensure program delivery and manage potential future variations, approval is sought for an additional contingency allocation of $300,000 from within the approved project budget.

Recommendation

A. That Council receive and note that contract 5656 Bridge Replacement & Road Rehabilitation works - Purga School Road, Purga for the value of $5,352,827.15 and contingency amount of $535,282 has been exceeded with the current contingency spend now at $801,716.84 ex GST.

B. Approves an additional contingency allocation of $300,000 from within the approved project budget to cover potential future variations and ensure timely completion of the works.

5. RECEIVE AND NOTE - 5343 Springfield Parkway Road Upgrade - Earthworks, Drainage, RE & Sleeper Walls (Increased expenditure)

This is a report concerning increased expenditure under contract 5343 Springfield Parkway Road Upgrade - Earthworks, Drainage, Reinforced Earth & Sleeper Walls that had an original contract value of $4,039,749.02 ex GST with an approved contingency amount of $807,949.80 ex GST.

The report is to provide notice the contingency expenditure has now reached $1,931,965.02ex GST.

Recommendation

A. That Council receive and note that contract 5343 Springfield Parkway Road Upgrade - Earthworks, Drainage, RE & Sleeper Walls for the value of $4,039,749.02 and contingency amount of $807,949.80 has been exceeded with the current contingency spend now at $1,931,965.02 ex GST.

B. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

6. Report - Regulation Advisory Committee No. 2026(01) of 29 January 2026

This is the report of the Regulation Advisory Committee No. 2026(01) of 29 January 2026.

Recommendation

That Council adopt the recommendations of the Regulation Advisory Committee No. 2026(01) of 29 January 2026.

NOTICES OF MOTION

MATTERS ARISING

QUESTIONS / GENERAL BUSINESS

Finance and Governance Committee

Meeting Agenda

17 February

2026

Finance and Governance Committee NO. 2025(11)

2 December 2025

Minutes

COUNCILLORS’ ATTENDANCE:

Councillor Paul Tully (Chairperson); Councillors Deputy Mayor Nicole Jonic, Jacob Madsen (Deputy Chairperson), Marnie Doyle, Andrew Antoniolli (via audio-link), Jim Madden and Councillor Pye Augustine (Observer) and David Martin (Observer)

COUNCILLOR’S APOLOGIES:

Mayor Teresa Harding

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), General Manager Corporate Services (Matt Smith), General Manager Asset and Infrastructure Services (Seren McKenzie), Property Services Manager (Alicia Rieck), Senior Property Officer Tenure (Kerry Perrett), Goods and Services Category Manager (Tim Steinhardt), ICT Category Manager (Shyanne Ward), Creative Industries Lead (Courtney Strow), Manager, Strategy, Governance and Performance (Haiden Taylor), Deputy General Manager (Kevin Lynch), Senior Solicitor (Chandima Arthur), Learning and Development Consultant (Heather McKoy), Manager Media, Communications and Engagement (Mark Strong), and Venue Technician (Thomas Haag)

Leave of Absence

Recommendation

Moved by Councillor Jim Madden:

Seconded by Deputy Mayor Nicole Jonic:

That a leave of absence be granted for Mayor Teresa Harding for the Finance and Governance Committee meeting.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

Welcome to Country or Acknowledgement of Country

Councillor Paul Tully (Chairperson) invited Deputy Mayor Nicole Jonic to deliver the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Finance and Governance Committee No. 2025(10) of 18 November 2025

Recommendation

Moved by Councillor Jim Madden:

Seconded by Councillor Marnie Doyle:

That the minutes of the Finance and Governance Committee held on 18 November 2025 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

Officers’ Reports

2. Public Interest Disclosure Policy Review

This report details the outcome of the required four year review of the existing Public Interest Disclosure (PID) Policy. It was considered by the Executive Leadership Team on 26 August and has been referred to the Finance and Governance Committee for approval.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Deputy Mayor Nicole Jonic:

That the amended Public Interest Disclosure Policy as outlined in Attachment 3, be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

Move into Closed Session

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Jim Madden:

That in accordance with section 254J(3)(g) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 3 titled Lease Renewal over Trust Land at 1 Mill Street, Rosewood.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

The meeting moved into closed session at 9.23 am.

Councillor Jacob Madsen arrived at the meeting at 9.25 am.

Move into Open Session

Recommendation

Moved by Councillor Paul Tully:

Seconded by Deputy Mayor Nicole Jonic:

That the meeting move into open session.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

The meeting moved into open session at 9.28 am.

3. Lease Renewal over Trust Land at 1 Mill Street, Rosewood

This is a report concerning the proposed renewal over trust land located at 1 Mill Street, Rosewood, described as part of Lot 638 on SP157096 (the Land), between Ipswich City Council as Trustee (Council) and Australian Crawl (Goodna) Pty Ltd (ACG).

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

Moved by Councillor Jim Madden:

Seconded by Councillor Marnie Doyle:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(iii) of the Regulation applies to the disposal of interest in land at 1 Mill Street, Rosewood more particularly described as part of Lot 638 and Plan SP157096, for public swimming pool purposes, because it is for renewal of a lease to the existing lessee.

B. That Council renew the lease (Council file reference number 6139 with Australian Crawl (Goodna) Pty Ltd (Lessee):

(i) at a commencing annual rent of $1.00 if demanded, excluding GST, payable to Council, and

(ii) at a commencing annual management fee as negotiated by the Chief Executive Officer, payable to the Lessee, and

(iii) for a term of ten (10) years, with no options for extension.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

4. Acquisition of Easements for INF05136 - East Ipswich Catchment Stage 3 Drainage Project

This is a report concerning the acquisition of three (3) drainage easements (Easements) over the Subject Land identified in Attachment A. The Easements will facilitate the rehabilitation of part of the stormwater network within the East Ipswich catchment.

“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012.”

Recommendation

Moved by Deputy Mayor Nicole Jonic:

Seconded by Councillor Marnie Doyle:

A. That pursuant to Section 6(1) of the Acquisition of Land Act 1967 (Qld), Council as “constructing authority” proceed to acquire three (3) easements over the Subject Land identified in Attachment A, (Council file reference number 6845), for a drainage purpose.

B. That in the first instance, the method of acquiring the easements will be by agreement with the affected parties in accordance with Division 3, Acquisition of Land Act 1967 (Qld); however, where agreement cannot be reached, or operational timeframes intervene, the method of acquiring the subject easement will be in accordance with Division 2, Acquisition of Land Act 1967 (Qld).

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

5. Procurement: Significant Contracting Plan, Electronic Security Services

This is a report concerning a Significant Contracting Plan for Electronic Security Services.

The Significant Contracting Plan is required in accordance with Chapter 6, Part 2, s221 of the Local Government Regulation 2012 for any contract/s with a total expected term over 10 years or a value equal to or exceeding $7,000,000 (ex. GST). Significant Contracting Plans must be adopted by Council prior to awarding a contract.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Deputy Mayor Nicole Jonic:

That pursuant to Section 221 of the Local Government Regulation 2012, Council make and adopt the Significant Contracting Plan for Electronic Security Services as detailed in Attachment 1.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

6. Procurement: Recommendation to Award Group Training Organisation

This is a report concerning the establishment of a contractual arrangement with a Group Training Organisation (GTO) following a tender process. Engagement of a suitably qualified, experienced and accredited GTO will provide Council an overall strategic solution for managing traineeships and apprenticeships providing significant benefits to Council, community and the individual trainees and apprentices.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

Moved by Councillor Jacob Madsen:

Seconded by Deputy Mayor Nicole Jonic:

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender VP474376 for the provision of Group Training Organisation Services to the recommended supplier detailed in Attachment 1.

B. That Council enter into a contractual arrangement with the Supplier, Council’s estimated spend of $4.5M excluding GST, being a term of three (3) years, with option for extension at the discretion of Council (as purchaser), of an additional two (2) year term, total term being five (5) years.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

QUESTIONS / GENERAL BUSINESS

Councillor Paul Tully (Chairperson), on behalf of the Finance and Governance Committee, extended best wishes to fellow Councillors and staff for a Merry Christmas and a safe and prosperous New year.

Commencement of next meeting

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

That the Community and Sport Committee commence at 10.15 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.17 am.

The meeting closed at 9.48 am.

Finance and Governance Committee

Meeting Agenda

17 February

2026

Doc ID No: A12398501

ITEM: 2

SUBJECT: Procurement: Recommendation to Award - Smart Parking Meters

AUTHOR: Category Specialist

DATE: 12 December 2025

Executive Summary

RECOMMENDATION

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 250211-000362 (VP479642) for the provision of Smart Parking Meters to the supplier listed as Tenderer A (Supplier) in Confidential Attachment 1.

B. That Council enter into a contractual arrangement with the Supplier at an approximate purchase price of $2,510,000 excluding GST over the entire term, being a term of two (2) years and three (3) months, with options for extension at the discretion of Council (as purchaser), of an additional three (3) X one (1) year terms.

RELATED PARTIES

The related party, being Tenderer A, is detailed in Confidential Attachment 1

There was a conflict of interest declared during the tender process, this is outlined in Confidential Attachment 1

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

Council is undertaking a strategic upgrade of its parking meter infrastructure, transitioning from the current pay‑and‑display model to a more contemporary and efficient pay‑by‑plate system. This initiative delivers on Action 13 of the iGO Intelligent Transport Systems Strategy, which identifies the adoption of smart parking technologies as a key step in improving transport network efficiency, enhancing user experience, and supporting more effective enforcement practices.

The upgrade is being delivered in two phases. Phase One comprises the physical replacement of existing infrastructure, involving the removal of 112 legacy parking meters throughout the CBD and installation of 90 new pay‑by‑plate parking meters. These machines will provide a more streamlined interface for customers, reduce maintenance requirements, and allow real-time integration with digital enforcement systems.

Phase Two encompasses the full end‑to‑end management of the new pay‑by‑plate system, including preventative maintenance and support, coin collection, reporting, and integration with Council’s parking enforcement technologies.

To support the delivery of these phases, Council conducted a comprehensive procurement process through the release of Tender 250211‑000362 to the open market. The evaluation process has identified a preferred supplier whose solution offers full integration with Council’s Automatic Number Plate Recognition (ANPR) enforcement vehicle, enabling real-time identification of overstays and improving enforcement accuracy. This integration is expected to deliver significant operational efficiencies for Council, reducing manual processes and improving compliance monitoring across the CBD.

Details of the procurement process are provided in Confidential Attachment 1.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

policy implications

The matter of this report is consistent with Councils Procurement Policy and Procurement and Contracts Manual. No other policies have been identified that would be impacted.

RISK MANAGEMENT IMPLICATIONS

The risk management implications have been considered in Confidential Attachment 1.

Financial/RESOURCE IMPLICATIONS

There are no new resourcing or budgeting implications as this is included in the Infrastructure Strategy branch’s existing budget.

The total value of the contractual arrangement will be approximately $2,510,000 excluding GST over the entire term of the contract, being two (2) years and three (3) months, with options for extension at the discretion of Council (as purchaser), of an additional three (3) X one (1) year terms. There are no additional financial implications.

COMMUNITY and OTHER CONSULTATION

The Procurement Branch has consulted with the Infrastructure Strategy Branch, the Compliance Branch and the ICT Branch who support the recommendations within this report.

There was no community consultation undertaken during the preparation of this report or the procurement process.

Conclusion

It is recommended that Council enter into a contractual arrangement with Tenderer A for the Smart Parking Meters upgrade. The upgrade to these meters has been previously identified and budgeted for accordingly. The upgrade of these meters will see a reduction in maintenance costs and transaction fees. The submission meets Councils requirements and represents value for money.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	Recommendation A and B state that Council enter into a contractual arrangement with Tenderer A for the term of up to 5 years and 3 months, for the provision of Smart Parking Meters and Maintenance
(b) What human rights are affected?	No human rights are affected by this decision. This is because the tenderer is a company (only individuals have human rights). Further, the subject matter of the contract will not impact on human rights of any third parties.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Attachments and Confidential Background Papers

	CONFIDENTIAL
1.	Recommendation to Award - Smart Parking Meters

Katie McIntosh

Category Specialist

I concur with the recommendations contained in this report.

Shyanne Ward

ICT Category Manager

I concur with the recommendations contained in this report.

Tanya Houwen

Manager, Procurement

I concur with the recommendations contained in this report.

Tony Dileo

Manager, Infrastructure Strategy

I concur with the recommendations contained in this report.

Matt Smith

General Manager (Corporate Services)

I concur with the recommendations contained in this report.

Seren McKenzie

General Manager (Asset and Infrastructure Services)

“Together, we proudly enhance the quality of life for our community”

Finance and Governance Committee

Meeting Agenda

17 February

2026

Doc ID No: A12473128

ITEM: 3

SUBJECT: Procurement: Recommendation to Award - Fleet Mechanical Services

AUTHOR: Acting Category Specialist

DATE: 16 January 2026

Executive Summary

RECOMMENDATION

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. VP464411 for the provision of Fleet Mechanical Services to the recommended supplier detailed in Attachment 1 (Supplier).

B. That Council enter into a contractual arrangement with the Supplier at an approximate purchase price of up to $4,597,000.00 excluding GST over the entire term, being a term of four years and three months (4.25) years, with options for extension at the discretion of Council (as purchaser), of an additional two (2) year term, plus an additional one (1) year term, total term being seven years three months (7.25 years).

RELATED PARTIES

Ipswich City Council and recommended Supplier detailed in Attachment 1.

There were no declarations of conflict of interest.

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

Ipswich City Council seeks to establish a contractual arrangement with a suitably qualified and experienced supplier for the provision of Fleet Mechanical Services. The intent of this engagement is to secure a reliable, comprehensive, and responsive maintenance solution that supports a growing community and an increasingly complex heavy vehicle fleet. These services will complement and support Council’s existing mechanical workforce during periods of high demand or constrained capacity.

Council’s internal mechanical capability is periodically impacted by staff retention and recruitment challenges within a highly competitive labour market, along with increased heavy vehicle numbers and the specialised expertise required for heavy fleet servicing. These pressures can lead to delays in scheduled maintenance during peak periods, reduced vehicle availability, and operational impacts—particularly across critical service areas such as Resource Recovery, Bitumen and Asphalt Operations, and the Works and Field Services Branch.

This engagement will mitigate immediate and ongoing risks associated with breakdowns, after‑hours servicing requirements if ever required, and compliance obligations. It ensures that vehicles exceeding 4.5 tonnes GVM/ATM are maintained safely, efficiently, and maintain maximum operational uptime. The contracted services will provide specialised mechanical labour, appropriate tooling, and technical capability to deliver timely repairs, minimise downtime, and maintain uninterrupted delivery of essential frontline services.

Benefits to Council include improved operational efficiency, increased fleet availability, reduced service disruptions, and strengthened resilience in meeting the maintenance needs of a diverse and expanding fleet. Engaging with a suitably located supplier enhances responsiveness, reduces travel‑related delays, and supports value for money through competitive pricing and extended service capacity. This procurement not only secures a dependable, fit‑for‑purpose fleet for the community but also supports local business and provides ongoing supplementary support to Council’s internal Fleet Services team.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

policy implications

This report is consistent with Council’s Procurement Policy and Procedures.

RISK MANAGEMENT IMPLICATIONS

Risks associated with the proposed contract, noted in Attachment 1, will be subject to and managed within Council’s terms and conditions per its standard Services Contract and throughout the contract lifecycle managed under Council’s Contract Management Framework.

Financial/RESOURCE IMPLICATIONS

The estimated spend of up to $4.597M is noted in recommendation B over the entire term of the contract, inclusive of all extensions and can be implemented without further funding. The total spend (not exceeding estimated spend) will be dependent on the level of and duration of services provided under the contract to support the Fleet Services Branch when required.

COMMUNITY and OTHER CONSULTATION

Consultation was undertaken with relevant key internal stakeholders from the Corporate Services Department and Asset and Infrastructure Services Department, noted in Attachment 1.

Conclusion

This procurement represents the best value for money outcome for Council, delivering a reliable and responsive mechanical services solution that supports continuity of essential operations. The recommended supplier has the demonstrated capability, capacity, and local presence required to meet Council’s operational needs effectively. Awarding this contract ensures strengthened fleet resilience, reduced downtime, and sustained service delivery to the Ipswich community.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	Per recommendation A, B and C of this Report.
(b) What human rights are affected?	The parties involved are companies/corporations and the subject matter of the proposed engagement, act or decision being assessed will not affect human rights and further consideration is unnecessary.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Attachments and Confidential Background Papers

	CONFIDENTIAL
1.	Recommendation to Award - Fleet Mechanical Services

Mark Benson

Acting Category Specialist

I concur with the recommendations contained in this report.

Tanya Houwen

Manager, Procurement

I concur with the recommendations contained in this report.

Darren Scott

Manager, Fleet Services

I concur with the recommendations contained in this report.

Seren McKenzie

General Manager (Asset and Infrastructure Services)

I concur with the recommendations contained in this report.

Matt Smith

General Manager (Corporate Services)

“Together, we proudly enhance the quality of life for our community”

Finance and Governance Committee

Meeting Agenda

17 February

2026

Doc ID No: A12403801

ITEM: 4

SUBJECT: RECEIVE AND NOTE - 5656 BRIDGE REPLACEMENT & ROAD REHABILITATION WORKS - PURGA SCHOOL ROAD, PURGA (INCREASED EXPENDITURE)

AUTHOR: Category Specialist

DATE: 15 December 2025

Executive Summary

Recommendation/s

A. That Council receive and note that contract 5656 Bridge Replacement & Road Rehabilitation works - Purga School Road, Purga for the value of $5,352,827.15 and contingency amount of $535,282 has been exceeded with the current contingency spend now at $801,716.84 ex GST.

B. Approves an additional contingency allocation of $300,000 from within the approved project budget to cover potential future variations and ensure timely completion of the works.

RELATED PARTIES

Ipswich City Council

ALDER CONSTRUCTIONS PTY LTD (ABN 31 1066 574 70)

There was no declaration of conflicts of interest.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

The purpose of the report is to inform Council that contract 5656 Bridge Replacement & Road Rehabilitation works - Purga School Road, Purga had an original contract value of $5,352,827.15 ex GST with an approved contingency amount of $535,282.71 ex GST.

The approved contingency has been exceeded and is now at $801,716.84 ex GST required an additional $266,434.13 that is available in the approved project budget.

Purpose

To inform Council of the financial status and variations associated with Contract 5656 Bridge Replacement & Road Rehabilitation works - Purga School Road, Purga and to seek approval for reallocation of contingency funds within the approved project budget.

Background

Contract 5656 Bridge Replacement & Road Rehabilitation works - Purga School Road, Purga had an original contract value of $5,352,827.15 ex GST with an approved 10% contingency amount of $535,282.71 ex GST.

Current Status

· CN5656 contingency has been exceeded due to variations primarily related to latent conditions and site condition delays.

· No increase to the overall project budget is requested; additional funds will be reallocated from within the approved project budget.

Variations Summary

CN5656 – Major Variations

· VOO2- Delay and Disruption due to overhead powerlines: $415,384.95

· VOO3- Rock Drilling and Pile re-design delay: $356,663.78

Other CN5656 Variations:

· VOO1 / OO4 - Supply of temporary power during Energex shut down: $29,668.11

Total to date Variations: $801,716.84

Commentary

Variation 002 – Energex Overhead Powerline Delay

· Description: Energex overhead electrical assets were found within unsafe working distances for piling, requiring service isolation.

· Impact:

o Extension of Time: 41 calendar days

o Approved Cost: $415,384.95 (ex GST)

· Key Issues:

o Latent condition under Clause 12.2; relocation was Principal’s responsibility.

o Coordination with Energex for outage plan caused significant delay.

· Mitigation: Revised program issued, after coordination and confirmation of Energex and subcontractor’s availability.

Variation 003 – Rock Drilling & Pile Redesign

· Description: High-strength rock encountered at all pile locations, contrary to geotechnical report, requiring redesign and extended drilling.

· Impact:

o Extension of Time: 14 calendar days

o Approved Cost: $356,663.78 (ex GST)

· Key Issues:

o Latent condition claim under Clause 12.2; redesign of pile sockets and drilling methodology.

o Additional network shutdowns required for piles near powerlines.

· Mitigation: Geotechnical team engaged; design revisions undertaken; drilling program extended.

Variation 001/004 – Supply of Power During Energex Shutdown

· Description: Provision of generators at three locations to maintain power during Energex outages for piling works.

· Impact:

o Extension of Time: 0 days

o Approved Cost: $29,668.11(ex GST)

· Key Issues:

o Required to provide residents power supply during 8–12 hour outages.

o Included generator hire, fuel, transport, and supervision.

· Mitigation: Coordinated outages with residents; no time impact.

Combined Effect

Total Approved Cost Impact: $801,716.84 (ex GST)

Total Time Impact: 55 calendar days

Revised Completion Dates:

o Practical Completion: 10 April 2026

o Final Completion: 26 June 2026

Financial Implications

· CN5656 contingency exceeded:

o Approved: $535,282.71

o Current: $801,716.84

o Additional required: $266,434.13 (available within approved project budget)

· No additional project budget required—only reallocation and bringing forward funds.

Recommendation

That Council:

1. Notes the variations, amounts and reasons for cost increases.

2. Approves an additional contingency allocation of $300,000 from within the approved project budget to cover potential future variations and ensure timely completion of the works.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

policy implications

The matter of this report is consistent with the Procurement Policy. No other policies have been identified that would be impacted.

RISK MANAGEMENT IMPLICATIONS

This project was part of the 2024-2025 Capital program and a key project for Council. Council had approached the market through an open tender process in accordance with the local government regulations and was selecting an experienced and well-credentialled supplier to deliver this project to the community.

Financial/RESOURCE IMPLICATIONS

Contract 5656 – Bridge Replacement & Road Rehabilitation Works -

Purga School Road, Purga

Contract Value: $5,352,827.15

Approved Contingency: $535,282.71

Revised Contingency: $801,716.84

Additional Contingency for Future Variations: $300,000

Total Revised Contingency: $1,101716.84

COMMUNITY and OTHER CONSULTATION

The Asset and Infrastructure Services Department as the relevant contract owner have been consulted and agree with the proposal in this report.

Conclusion

The additional necessary works were best engaged through the principal contractor to ensure the seamless delivery of the project. They possess the capability and capacity to meet Council’s requirement to undertake the additional works as part of the Bridge Replacement & Road Rehabilitation works - Purga School Road, Purga.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The Recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Gavin Wright

Category Specialist

I concur with the recommendations contained in this report.

Graeme Martin

Manager, Capital Program Delivery

I concur with the recommendations contained in this report.

Seren McKenzie

General Manager (Asset and Infrastructure Services)

“Together, we proudly enhance the quality of life for our community”

Finance and Governance Committee

Meeting Agenda

17 February

2026

Doc ID No: A12275538

ITEM: 5

SUBJECT: RECEIVE AND NOTE - 5343 Springfield Parkway Road Upgrade - Earthworks, Drainage, RE & Sleeper Walls (Increased expenditure)

AUTHOR: Category Specialist

DATE: 1 December 2025

Executive Summary

The report is to provide notice the contingency expenditure has now reached $1,931,965.02ex GST.

RECOMMENDATION

A. That Council receive and note that contract 5343 Springfield Parkway Road Upgrade - Earthworks, Drainage, RE & Sleeper Walls for the value of $4,039,749.02 and contingency amount of $807,949.80 has been exceeded with the current contingency spend now at $1,931,965.02 ex GST.

RELATED PARTIES

Ipswich City Council

BMD Constructions Pty Ltd (ABN 59 010 126 100)

There was no declaration of conflicts of interest.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

The purpose of the report is to inform Council that contract 5343 Springfield Parkway Road Upgrade - Earthworks, Drainage, RE & Sleeper Walls had an original contract value of $4,039,749.02 ex GST with an approved contingency amount of $807,949.80 ex GST. The approved contingency has been exceeded and is now at $1,931,965.02 ex GST required an additional $1,124,015.22 that is available in the approved project budget.

Purpose

To inform Council of the financial status and variations associated with Contract CN5343 Springfield Parkway Road Upgrade project, and to seek approval for reallocation of contingency funds within the approved project budget.

Background

The Springfield Parkway Road Upgrade (early works package) is being delivered under contract:

· CN5343 – RE Wall, Earthworks, Stormwater & Retaining Walls

o Original Contract Value: $4,039,749

o Approved Contingency (20%): $807,949

o Total: $4,847,698

Current Status

· CN5343 contingency has been exceeded due to variations primarily related to Energex conduit works and latent conditions.

· No increase to the overall project budget is requested; additional funds will be reallocated from within the approved project budget.

Variations Summary

CN5343 – Energex Conduit Works

· V2-001 Energex Stage 2a: $634,040.18

· V2-028 Conduit Works: $185,083.25

· V2-023 Energex Stage 2: $882,401.12

Total Energex Variations: $1,701,524.55

Other CN5343 Variations:

· Dayworks, stormwater latent conditions, civil works, erosion repairs, vegetation clearing, etc.

Total: $230,440.47

Commentary

· Package CN5343 excluded conduits and civil works associated with Energex relocation activities.

· While the Energex relocation offer covered the movement of physical assets, it specifically excluded any civil works, such as installing new conduits.

· Consequently, the principal contractor (BMD) engaged a specialist subcontractor (JPR Richardson) to complete these works.

· All costs were reviewed, validated, and endorsed by independent council inspectors and the ICC Electrical Team, and were deemed reasonable.

· Critical electrical relocations had to be completed prior to the gas relocation scheduled for February 2026 to maintain the overall program timeline.

· The Energex works were anticipated and included in our annual Capital Works Program budget. However, adding this scope to the existing contract will result in exceeding the original contract value (including contingency).

· The decision to incorporate Energex works into the current contract was made as it represented the best value for Council, ensuring efficient management under the existing contractor.

Financial Implications

· CN5343 contingency exceeded:

o Approved: $807,949

o Current: $1,931,965.02

o Additional required: $1,124,015.22 (available within approved project budget)

· No additional project budget required—only reallocation and bringing forward funds.

Recommendation

That Council notes the variations, amounts and reasons for cost increases.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

policy implications

The matter of this report is consistent with the Procurement Policy. No other policies have been identified that would be impacted.

RISK MANAGEMENT IMPLICATIONS

The additional services which were engaged through the principal contractor are works that would have needed to performed during the course of this contract.

Financial/RESOURCE IMPLICATIONS

Contract 5343 – Springfield Parkway Road (Bulk Earthworks & Gas):

Contract Value: $4,039,749.02

Approved Contingency: $807,949.80

Revised Contingency: $1,931,965.02

COMMUNITY and OTHER CONSULTATION

The Asset and Infrastructure Services Department as the relevant contract owner have been consulted and agree with the proposal in this report.

Conclusion

The additional necessary works were best engaged through the principal contractor to ensure the seamless delivery of the project. They possess the capability and capacity to meet Council’s requirement to undertake the additional works as part of the Springfield Parkway and Springfield Greenbank Arterial Road Upgrade.

HUMAN RIGHTS IMPLICATIONS.

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

Gavin Wright

Category Specialist

I concur with the recommendations contained in this report.

Graeme Martin

Manager, Capital Program Delivery

I concur with the recommendations contained in this report.

Seren McKenzie

General Manager (Asset and Infrastructure Services)

“Together, we proudly enhance the quality of life for our community”

1.	Regulation Advisory Committee Report No. 2026(01) of 29 January 2026 ⇩
1.1	Amended updated attachments ⇩

INTRODUCTION

RECOMMENDATION

Attachments and Confidential Background Papers