Agenda of Council Ordinary Meeting - Thursday, 27 November 2025

Council

Meeting Agenda

27 November

2025

Unconfirmed Minutes of Council Ordinary Meeting

30 October 2025

Held in the Council Chambers, Administration Building

1 Nicholas Street, Ipswich

The meeting commenced at 9.00 am

1. Attendance At Commencement

Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Pye Augustine, Paul Tully, Marnie Doyle, Andrew Antoniolli, David Martin and Jim Madden

2. Welcome to Country or Acknowledgement of Country

Mayor Teresa Harding delivered the Acknowledgement of Country

3. Opening Prayer

Reverend Mpole Masemola – St Pauls Parish Ipswich

4. Apologies and Leave of Absence

Deputy Mayor Nicole Jonic

Mayor Teresa Harding noted that Deputy Mayor Nicole Jonic is attending a delegation in Dubai with the Council of Mayors SEQ, representing the Mayor, which was an approved Leave of Absence.

5. Condolences

Condolence Motion – mr efstathios ‘Stacey’ Kirmos

Resolution C2025/00/299

Moved by Councillor Andrew Antoniolli:

That Council convey condolences, on behalf of the citizens of the City of Ipswich, to the family of the late Mr Efstathios ‘Stacey’ Kirmos who passed away on
30 September 2025.

Attachments

1. Condolence Motion - Stacey Kirmos

6. tRIBUTES

Nil

7. PresentATion OF Petitions

7.1

Pedestrian Crossing on Jones Road, Bellbird Park

Resolution C2025/00/300

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That the petition be received and referred to the relevant Council department for investigation and a report back to the appropriate committee meeting.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

7.2

Proposed Event at 585-615 Rosewood Laidley Road Calvert

Recommendation

That the petition be received and referred to the relevant Council department for investigation and a report back to the appropriate committee meeting.

Resolution C2025/00/301

Moved by Mayor Teresa Harding:

Seconded by Councillor Jacob Madsen:

That the petition be received and that the lead petitioner be advised no further action will be taken as the matter has already been determined.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

8. PresentATions and Deputations

Presentations

Mayor Teresa Harding presented the following awards to the Chief Executive Officer:

· The Urban Developer Awards: Development of the Year – Urban Regeneration awarded to Ipswich City Council for the Nicholas Street Precinct

· 2025 Property Council of Australia Innovation and Excellence Awards - Woods Bagot Award for Best Public Building or Social Infrastructure award for Tulmur Place, Nicholas Street Precinct

Deputation

Mr Antony Kamau (Kenyans in Queensland Inc) speaking on the importance of extending the newly formed Ipswich Multicultural Advisory Committee.

9. Public Participation

Nil

10. Matters of Public Interest

Nil

11. Declarations of Interest in matters on the agenda

Nil

12. Confirmation of Minutes

12.1

Confirmation of Minutes of Ordinary Meeting

Resolution C2025/00/302

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That the Minutes of the Ordinary Meeting held on 25 September 2025 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

13. mayoral Minute

Nil

14. Business Outstanding – iNCLUDING cONDUCT mATTERS AND Matters Lying on the Table to be Dealt With

Nil

15. Reception and Consideration of Committee Reports

15.1

Report of Infrastructure, Planning and Assets Committee No. 2025(09) of 14 October 2025

Resolution C2025/00/303

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor David Martin:

That Council adopt the recommendations of the Infrastructure, Planning and Assets Committee
No. 2025(09) of 14 October 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

This block motion adopts all items of the Infrastructure, Planning and Assets Committee
No. 2025(09) of 14 October 2025, as listed below, as resolutions of Council:

Infrastructure, Planning and Assets Committee - Item 1

Confirmation of Minutes of the Infrastructure, Planning and Assets Committee No. 2025(08) of 16 September 2025

Resolution C2025/00/304

That the minutes of the Infrastructure, Planning and Assets Committee held on 16 September 2025 be confirmed.

Infrastructure, Planning and Assets Committee – Item 2

Springfield Central E-Scooter Pilot Outcomes Report

Resolution C2025/00/305(IPAAC)

A. That the report be received and noted.

B. That the findings of this report be used to inform any future proposal for a shared micro-mobility scheme for the City of Ipswich.

Infrastructure, Planning and Assets Committee – Item 3

Providence Town Centre - Provisional Offset - Municipal Infrastructure Works – Trunk transport and water infrastructure (13425/2022/PDAEIO/A)

Resolution C2025/00/306(IPAAC)

That Council, as the Minister Economic Development Queensland (MEDQ) Delegate, issues a Provisional Offset notice to AW Bidco 6 Pty Ltd for Municipal Infrastructure Works – Trunk Transport and Water to the value of $19,124,142.79 (indexed to July 2025 dollars, and including a 2% EDQ administration fee) as endorsed by EDQ.

Infrastructure, Planning and Assets Committee – Item 4

Asset and Infrastructure Services Department Capital Delivery Report August 2025

Resolution C2025/00/307(IPAAC)

That the report on capital delivery by the Asset and Infrastructure Services Department for the month of August 2025 be received and the contents noted.

Infrastructure, Planning and Assets Committee – Item 5

Exercise of Delegation Report

Resolution C2025/00/308(IPAAC)

That the Exercise of Delegation report for the period 29 August 2025 to 24 September 2025 be received and the contents noted.

Infrastructure, Planning and Assets Committee – Item 6

Planning and Environment Court Action Status Report

Resolution C2025/00/309(IPAAC)

That the Planning and Environment Court Action status report be received and the contents noted.

INFRASTRUCTURE, PLANNING AND ASSETS COMMITTEE Question on Notice – The need for the development of a social housing policy

Councillor Marnie Doyle raised the following queries as a Question on Notice:

Whilst Council's social housing position or strategy is guided by our Local Housing Action Plan (LHAP), and aims to increase housing diversity, choice, and affordability through collaborative action with state and federal governments, the recent Ipswich City Plan 2025 supports this goal by zoning land for a range of housing types, including opportunities for social and affordable housing in appropriate locations.

Do we need to go further and develop a specific social housing policy that clearly maps out a pathway for social housing providers?

We recently approved an initiative in partnership with the Domestic Violence Action Centre and the Federal Government.

Are there learnings from that project where we can further streamline and expedite the delivery of these projects?

ACTION

The General Manager, Planning and Regulatory Services to provide a response to Councillors which addresses the following questions:

Do we need to go further and develop a specific social housing policy that clearly maps out a pathway for social housing providers?

Are there learnings from that project where we can further streamline and expedite the delivery of these projects?

15.2

Report of Finance and Governance Committee No. 2025(09) of 14 October 2025

Resolution C2025/00/310

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

That Council adopt the recommendations of the Finance and Governance Committee No. 2025(09) of 14 October 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

This block motion adopts all items of the Finance and Governance Committee No. 2025(09) of 14 October 2025, as listed below, as resolutions of Council:

Finance and Governance Committee - Item 1

Confirmation of Minutes of the Finance and Governance Committee No. 2025(08) of 16 September 2025

Resolution C2025/00/311

That the minutes of the Finance and Governance Committee held on 16 September 2025 be confirmed.

Finance and Governance Committee – Item 2

Lease Renewal of Freehold Land at 116 Brisbane Street, Ipswich

Resolution C2025/00/312(FAGCC)

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(iii) of the Regulation applies to the disposal of interest in land at 116 Brisbane Street, Ipswich more particularly described as part of Lot 12 and Plan SP103223, for restaurant purposes, because it is for renewal of a lease to the existing lessee.

B. That Council renew the lease (Council file reference number 6430 with Rajesh Sharma (Lessee):

(i) at a commencing annual rent of $85,603.09 plus CPI excluding GST, payable to Council, and

(ii) for a term of five (5) years, with no options for extension.

Finance and Governance Committee – Item 3

Information and Cyber Security Policy

Resolution C2025/00/313(FAGCC)

That the Finance and Governance Committee approve the updated Information and Cyber Security Policy in accordance with the standard four-year development and improvement cycle as detailed in Attachment 3.

Finance and Governance Committee – Item 4

CEO Performance Appraisal FY2025

Resolution C2025/00/314(FAGCC)

A. That the CEO Performance Review Report FY2025 be noted.

B. That Council approve the proposed variations to the CEO’s Employment Contract.

C. That the Mayor be authorised to execute the Employment Contract Variation Agreements on behalf of Council.

Finance and Governance Committee – Item 5

Monthly Financial Performance Report - September 2025

Resolution C2025/00/315(FAGCC)

That the report on Council’s financial performance for the period ending 30 September 2025, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.

15.3

Report of Community and Sport Committee No. 2025(09) of 14 October 2025

Resolution C2025/00/316

Moved by Councillor Jacob Madsen:

Seconded by Councillor Pye Augustine:

That Council adopt the recommendations of the Community and Sport Committee No. 2025(09) of 14 October 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

This block motion adopts all items of the Community and Sport Committee No. 2025(09) of 14 October 2025, as listed below, as resolutions of Council:

Community and Sport Committee - Item 1

Confirmation of Minutes of the Community and Sport Committee
No. 2025(08) of 16 September 2025

Resolution C2025/00/317

That the minutes of the Community and Sport Committee held on 16 September 2025 be confirmed.

Community and Sport Committee – Item 2

Community and Sport 2024 - 2025 Report Card

Resolution C2025/00/318(CASCC)

That the Community and Sport 2024 - 2025 Report Card be received, and the contents noted.

Community and Sport Committee – Item 3

Customer Experience Report - 1 April 2025 to 30 September 2025

Resolution C2025/00/319(CASCC)

That the CX Program Committee Report 1 April 2025 to 30 September 2025 concerning Council’s Customer Experience Program of work be received and the contents noted.

Community and Sport Committee – Item 4

Report - Multicultural Advisory Committee No. 2025(03) of 25 September 2025

Resolution C2025/00/320(CASCC)

That Council adopt the recommendations of the Multicultural Advisory Committee No. 2025(03) of
25 September 2025.

COMMUNITY AND SPORT COMMITTEE

Question on Notice - University of the Third Age - U3A - Woodend Facility

Councillor Andrew Antoniolli queried the outcome of the relocation of the University of the Third Age from the Woodend facility.

ACTION

That the Community and Sport Manager provide a response to the Mayor and Councillors.

RESPONSE

The Community and Sport Manager provided the following response to members of the committee on 14 October 2025:

U3A has commenced a 12 month booking at Blackstone Hall, using the venue three days per week.

15.4

Report of Economic and Cultural Development Committee No. 2025(09) of 14 October 2025

Resolution C2025/00/321

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That Council adopt the recommendations of the Economic and Cultural Development Committee
No. 2025(09) of 14 October 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

This block motion adopts all items of the Economic and Cultural Development Committee No. 2025(09) of 14 October 2025, as listed below, as resolutions of Council:

Economic and Cultural Development Committee - Item 1

Confirmation of Minutes of the Economic and Cultural Development Committee No. 2025(08) of 16 September 2025

Resolution C2025/00/322

That the minutes of the Economic and Cultural Development Committee held on 16 September 2025 be confirmed.

Economic and Cultural Development Committee – Item 2

Major Community Event Sponsorship - Springfield Carols

Resolution C2025/00/323(EACDC)

That Council provide Major Community Event Sponsorship of $15,000 (excl. GST) to Springfield Carols Incorporated for the 2025 Springfield Christmas Carol event and $17,500 (excl. GST) for the 2026 and 2027 Springfield Christmas Carol events (total support of $50,000 excl. GST across the multi-year agreement).

Economic and Cultural Development Committee – Item 3

Request for approval to undertake international travel - International Council of Museums Conference Dubai - 11 to 17 November 2025

Resolution C2025/00/324(EACDC)

That Council approves international travel for the Director Ipswich Art Gallery for participation in the ICOM Conference in Dubai from 11 to 17 November 2025.

Economic and Cultural Development Committee – Item 4

Nicholas Street Precinct - September 2025 Nicholas Street Precinct Project Control Group

Resolution C2025/00/325(EACDC)

That the September 2025 Nicholas Street Precinct Project Control Group Report be received and the contents noted.

15.5

Report of Environment and Sustainability Committee No. 2025(09) of 14 October 2025

Resolution C2025/00/326

Moved by Councillor Jim Madden:

Seconded by Councillor Andrew Antoniolli:

That Council adopt the recommendations of the Environment and Sustainability Committee
No. 2025(09) of 14 October 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

This block motion adopts all items of the Environment and Sustainability Committee
No. 2025(09) of 14 October 2025, as listed below, as resolutions of Council:

Environment and Sustainability Committee - Item 1

Confirmation of Minutes of the Environment and Sustainability Committee No. 2025(08) of 16 September 2025

Resolution C2025/00/327

That the minutes of the Environment and Sustainability Committee held on 16 September 2025 be confirmed.

Environment and Sustainability Committee – Item 2

Ipswich Priority Species Update Report

Resolution C2025/00/328(ESC)

That the priority species program update be received and noted.

15.6

Report of Audit and Risk Management Committee No. 2025(04) of 8 October 2025

Resolution C2025/00/329

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

That Council adopt the recommendations of the Audit and Risk Management Committee No. 2025(04) of 8 October 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

This block motion adopts all items of the Audit and Risk Management Committee
No. 2025(04) of 8 October 2025, as listed below, as resolutions of Council:

Audit and Risk Management Committee - Item 1

Confirmation of Minutes of the Audit and Risk Management Committee No. 2025(03) of 20 August 2025

Resolution C2025/00/330

That the minutes of the Audit and Risk Management Committee held on 20 August 2025 be confirmed.

Audit and Risk Management Committee – Item 2

2024-2025 FINANCIAL STATEMENTS AND MANAGEMENT REPRESENTATION LETTER

Resolution C2025/00/331(ARMC)

A. That the 2024-2025 annual financial statements as detailed in Attachment 1 to the report be approved for certification by the Mayor and Chief Executive Officer.

B. That the 2024-2025 management representation letter as detailed in Attachment 2 to the report be approved for certification by the Mayor and Chief Executive Officer.

Audit and Risk Management Committee – Item 3

Queensland Audit Office - 2025 Ipswich City Council Closing Report

Resolution C2025/00/332(ARMC)

That the 2025 Ipswich City Council Closing Report be received and the contents noted.

16. Officers’ Reports

16.1

CEO Organisational Performance Report for September 2025

Resolution C2025/00/333

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the Chief Executive Officer Organisational Performance Report for the month of September 2025 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Adjourn Meeting

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Pye Augustine:

That the meeting be adjourned at 10.00 am to reconvene at 10.20 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

The meeting reconvened at 10.22 am.

16.2

Adoption of Annual Report 2024-2025

Resolution C2025/00/334

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That Council adopt the Ipswich City Council Annual Report 2024-2025 in accordance with section 104 of the Local Government Act 2009 and section 182 of the Local Government Regulation 2012.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

16.3

Ipswich to Springfield Central Public Transport Corridor Project - Project Progression to Detailed Business Case

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor David Martin:

A. That Council note and consider the recommendation that has been made on the scope of the Detailed Business Case for the Ipswich to Springfield Central Public Transport Corridor

B. That Council agree to the recommended scope of the Ipswich to Springfield Central Public Transport Corridor Project to be progressed to a Detailed Business Case.

Move into Closed Session

Moved by Mayor Teresa Harding
Seconded by Councillor Pye Augustine

That in accordance with section 254J(3)(g) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 16.3 titled Ipswich to Springfield Central Public Transport Corridor Project – Project Progression to Detailed Business Case.

The meeting moved into closed session at 10.30 am

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Move into Open Session

Moved by Mayor Teresa Harding
Seconded by Councillor David Martin

That the meeting move into open session.

The meeting moved into open session at 11.07 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Resolution C2025/00/335

Moved by Mayor Teresa Harding:

Seconded by Councillor David Martin:

A. That Council note and consider the recommendation that has been made on the scope of the Detailed Business Case for the Ipswich to Springfield Central Public Transport Corridor.

B. That Council agree to the recommended scope of the Ipswich to Springfield Central Public Transport Corridor Project to be progressed to a Detailed Business Case.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

17. Notices of Motion

17.1

Notice of Motion - Multicultural Advisory Committee

Resolution C2025/00/336

Moved by Councillor Pye Augustine:

Seconded by Councillor Andrew Antoniolli:

A. That the Multicultural Advisory Committee, established by Council on 29 May 2025, continue as an advisory committee reporting to the Community and Sport Committee.

B. That the Ipswich City Council Standing and Advisory Committee Terms of Reference be amended for the Multicultural Advisory Committee to remove the words “for an initial period of six months”.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

17.2

Notice of Motion - Sponsorship signage at Council owned sporting facilities

Resolution C2025/00/337

Moved by Councillor Jacob Madsen:

Seconded by Councillor David Martin:

That a report be provided to a future Council meeting examining:

1. How Council currently regulates Sponsorship signage at Council owned sporting facilities, and;

2. What options are available to allow Community Clubs to display signage to attract sponsorship and further revenue.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

17.3

Notice of Motion - Funding for Installation of traffic lights - Augustine Heights/Brookwater

Resolution C2025/00/338

Moved by Councillor Paul Tully:

Seconded by Councillor Pye Augustine:

That Ipswich City Council urgently review the intersection and roundabout at the corner of Augusta Parkway, Tournament Drive and Mt Juillerat Drive at Brookwater/Augustine Heights with a view to expediting the installation of traffic lights to be funded through the Commonwealth Government Blackspot program and/or other available funding sources.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

18. Questions on Notice

Nil

MEETING CLOSED

The meeting closed at 11.23 am.

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

18 November 2025

Infrastructure, Planning and Assets Committee NO. 2025(10)]

Infrastructure, Planning and Assets Committee NO. 2025(10)

18 November 2025

Report

COUNCILLORS’ ATTENDANCE:

Councillor Andrew Antoniolli (Chairperson); Councillors Paul Tully (Deputy Chairperson), Mayor Teresa Harding, Deputy Mayor Nicole Jonic, Pye Augustine, Marnie Doyle, David Martin and Jim Madden

COUNCILLOR’S APOLOGIES:

Nil

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), General Manager Asset and Infrastructure Services (Seren McKenzie), General Manager Planning and Regulatory Services (Brett Davey), General Manager Corporate Services (Matt Smith), General Manager Environment and Sustainability (Kaye Cavanagh), Manager, Works and Field Services (Sonia Gollschewski), Manager City Design (Nathan Rule), City Planning Manager (Garath Wilson), Manager Resource Recovery (David McAlister), Manager Infrastructure Strategy (Tony Dileo), Infrastructure Strategy and Planning Manager (Mary Torres), Manager Media, Communications and Engagement (Mark D Strong), Senior Media Officer (Darrell Giles), Senior Communications and Policy Officer (Jodie Richter), Chief of Staff, Office of the Mayor (Melissa Fitzgerald), Venue Technician (Max Moylan)

Welcome to Country or Acknowledgement of Country

Councillor Andrew Antoniolli (Chairperson) delivered the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Infrastructure, Planning and Assets Committee No. 2025(09) of 14 October 2025

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Deputy Mayor Nicole Jonic:

That the minutes of the Infrastructure, Planning and Assets Committee held on 14 October 2025 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Jonic

Augustine

Doyle

Martin

Madden

The motion was put and carried.

Officers’ Reports

2. Response to Petition - Request for Solar Lighting at the Playground within Cameron Park

This is a report concerning a petition received from Mrs Josephine Hutt on behalf of residents of Division 3 requesting solar lighting for the new playground at Cameron Park.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor Andrew Antoniolli:

A. That the contents of the report be received and noted.

B. That the request to install solar lighting for the playground located in Cameron Park, Booval is not supported, as it is not a defined embellishment for the desired standards of service for public parks as stipulated in the Ipswich City Plan 2025.

C. That the chief petitioner be advised of the outcome of this report.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Tully (Abstain)

Jonic Harding

Augustine

Doyle

Martin

Madden

The motion was put and carried.

3. Provisional Projects Approval

This is a report seeking Council consideration of, and capital funding for, the Provisional Projects listed in this report.

The projects have been suggested by the Division 1 Councillors for assessment against the Capital Investment in Provisional Projects Policy.

The projects noted in this report have been assessed by the Asset and Infrastructure Services Department and are considered consistent with the policy and are tabled for consideration by Council to progress.

Recommendation

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That Council approve the Provisional Projects listed below and progress to design and construction, in accordance with the Capital Investment in Provisional Projects Policy:

1. Division 1 – Installation of Dug Outs - Kevin Bull Oval located within the Redbank Plains Recreation Reserve, Redbank Plains - $89,000

2. Division 1– Installation of Dug Outs – The Peter Phelan Memorial Oval located within the Redbank Plains Recreation Reserve, Redbank Plains - $136,000.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Jonic

Augustine

Doyle

Martin

Madden

The motion was put and carried.

4. Asset and Infrastructure Services Department Capital Delivery Report September 2025

This is a report concerning the performance of the capital delivery by the Asset and Infrastructure Services Department for the month of September 2025.

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Deputy Mayor Nicole Jonic:

That the report on capital delivery by the Asset and Infrastructure Services Department for the month of September 2025 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Jonic

Augustine

Doyle

Martin

Madden

The motion was put and carried.

5. Ipswich City Plan 2025 - s18 Amendment No.1

The Ipswich City Plan 2025 commenced on 1 July 2025, replacing the Ipswich Planning Scheme 2006. Since commencement, over 400 development applications have been received by Council, including an increasing percentage of Building Works applications for works assessable against the planning scheme. This report is intended to facilitate Council’s endorsement to request and make a Section 18 Tailored Amendment as the first operational amendment to the Ipswich City Plan 2025 – Amendment Package 1.

The purpose of Amendment Package 1 is to reduce the number of low-risk building applications triggered, make minor corrections and updates, ensure consistency with the planning regulations, enhance local heritage conservation, and improve the usability of the new planning scheme. Given the operational nature of the proposed amendment, it is proposed for all changes (major, minor and administrative) to be grouped into one package and to proceed under Section 18 of the Planning Act 2016, which includes a streamlined 3-month approval process.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Deputy Mayor Nicole Jonic:

A. That Council provide notice to the Chief Executive of the Department of State Development, Infrastructure and Planning of the proposed Amendment Package 1 (Attachment 3).

B. That Council note proposed Amendment Package 1 will proceed to public consultation and State interest review following receipt of the approved notice from the Chief Executive of the Department of State Development, Infrastructure and Planning.

C. That Council undertake the necessary actions to enable State interest review and public consultation consistent with the approved notice.

D. That Council authorise the Chief Executive Officer or delegate to incorporate any further administrative amendments required prior to the final adoption of Amendment Package 1.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Jonic

Augustine

Doyle

Martin

Madden

The motion was put and carried.

6. Exercise of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 25 September 2025 to 30 October 2025.

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor David Martin:

That the Exercise of Delegation report for the period 25 September 2025 to 30 October 2025 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Jonic

Augustine

Doyle

Martin

Madden

The motion was put and carried.

7. Planning and Environment Court Action Status Report

This is a report concerning a status update with respect to current court actions associated with development planning applications.

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

That the Planning and Environment Court Action status report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Jonic

Augustine

Doyle

Martin

Madden

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

QUESTIONS / GENERAL BUSINESS

Nil

Commencement of next meeting

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor David Martin:

That the Finance and Governance Committee commence at 10.15 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Jonic

Augustine

Doyle

Martin

Madden

The motion was put and carried.

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.01 am.

The meeting closed at 9.53 am.

18 November 2025

Finance and Governance Committee NO. 2025(10)]

Finance and Governance Committee NO. 2025(10)

18 November 2025

Report

COUNCILLORS’ ATTENDANCE:

Councillor Paul Tully (Chairperson); Councillors Jacob Madsen (Deputy Chairperson), Mayor Teresa Harding, Deputy Mayor Nicole Jonic, Marnie Doyle, Andrew Antoniolli, Jim Madden, Pye Augustine (Observer) and David Martin (Observer)

COUNCILLOR’S APOLOGIES:

Nil

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), General Manager Corporate Services (Matt Smith), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Asset and Infrastructure Services (Seren McKenzie), General Manager Environment and Sustainability (Kaye Cavanagh), Manager Procurement (Tanya Houwen), Manager Resource Recovery (David McAlister), Senior Communications and Policy Officer (Jodie Richter), Property Services Manager (Alicia Rieck), Manager Works and Field Services (Sonia Gollschewski), Manager Community and Cultural Services (Don Stewart), Manager Media, Communications and Engagement (Mark Strong), Senior Media Officer (Darrell Giles) and Venue Technician (Max Moylan)

Welcome to Country or Acknowledgement of Country

Councillor Paul Tully (Chairperson) invited Councillor Jacob Madsen (Deputy Chairperson) to deliver the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

At Item 5 titled Procurement – Waste Contract Expiration Re-Alignment Deputy Mayor Nicole Jonic declared an interest.

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Finance and Governance Committee No. 2025(09) of 14 October 2025

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Marnie Doyle:

That the minutes of the Finance and Governance Committee held on 14 October 2025 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

Officers’ Reports

2. Lease Renewal over Trust Land at 123 Brisbane Terrace, Goodna

This is a report concerning the proposed renewal over trust land located at
123 Brisbane Terrace, Goodna, described as part of Lot 128 on SP178961 (the Land), between Ipswich City Council as Trustee (Council) and Australian Crawl (Goodna) Pty Ltd (ACG).

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

Moved by Deputy Mayor Nicole Jonic:

Seconded by Councillor Andrew Antoniolli:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(iii) of the Regulation applies to the disposal of interest in land at 123 Brisbane Terrace, Goodna more particularly described as part of Lot 128 on SP178961, for public swimming pool purposes, because it is for renewal of a lease to the existing lessee.

B. That Council renew the lease (Council file reference number 6139 with Australian Crawl (Goodna) Pty Ltd (Lessee):

(i) at a commencing rent of 5% of total gross monthly revenue excluding GST, payable to Council, and

(ii) for a term of ten (10) years, with no options for extension.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Harding

Madsen

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

Move into Closed Session

Recommendation

Moved by Councillor Paul Tully:

Seconded by Mayor Teresa Harding:

That in accordance with section 254J(3)(g) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 3 titled Lease Renewal over Freehold Land at 44 Sportstar Drive, Springfield Central.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

The meeting moved into closed session at 10.26 am

Move into Open Session

Recommendation

Moved by Councillor Paul Tully:

Seconded by Mayor Teresa Harding:

That the meeting move into open session.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

The meeting moved into open session at 10.43 am.

3. Lease Renewal over Freehold Land at 44 Sportstar Drive, Springfield Central

This is a report concerning the proposed lease renewal over freehold land located at 44 Sportstar Drive, Springfield Central, described as part of Lot 700 on SP303717 (the Land), between Ipswich City Council (Council) and Baseline Tennis Coaching Pty Ltd. (BTC).

Recommendation

Moved by Deputy Mayor Nicole Jonic:

Seconded by Mayor Teresa Harding:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(iii) of the Regulation applies to the disposal of interest in land at 44 Sportstar Drive, Springfield Central more particularly described as part of Lot 700 on Plan SP303717, for recreational tennis facility purposes, because it is for renewal of a lease to the existing lessee.

B. That Council renew the lease (Council file reference number 6421) with Baseline Tennis Coaching Pty Ltd (Lessee):

(i) at a commencing annual rent of $1.00 excluding GST, payable to Council if demanded, with provision for potential increase reflective of court condition, and

(ii) for a term of five (5) years, with no options for extension.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

4. New Lease over part of Freehold Land at 102 Champions Way, Willowbank (Lease A)

This is a report concerning the proposed new lease over freehold land located at 102 Champions Way, Willowbank, described as part of Lot 1 on SP308694 (the Land), between Ipswich City Council (Council) and Ipswich City Dirt Kart Club Inc. (ICDKC).

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of interest in land at 102 Champions Way, Willowbank more particularly described as part of Lot 1 and Plan SP308694, for dirt kart purposes, because Ipswich City Dirt Kart Club Inc. (Lessee) is a community organisation.

B. That Council enter into a lease (Council file reference number 5969) with the Lessee:

(i) at a commencing annual rent of $2,000 payable to Council (excluding GST); and

(ii) for a term of five (5) years, with no options for extension.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

In accordance with section 150EM of the Local Government Act 2009, Deputy Mayor Nicole Jonic informed the meeting that she has a prescribed conflict of interest in Item 5 titled Procurement – Waste Contract Expiration Re-Alignment.

The nature of the prescribed conflict of interest is that Deputy Mayor Jonic’s family members work for one of the businesses outlined in Recommendation A.

Deputy Mayor Councillor Nicole Jonic advised that she will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

Deputy Mayor Nicole Jonic left the meeting at 10.47 am.

5. Procurement - Waste contract expiration re-alignment

This is a report concerning the alignment of end dates for four (4) existing waste collection contracts to conclude in late 2027. This alignment supports long-term strategic planning, including collaboration with other councils and the exploration of alternative residual waste disposal initiatives. It will enable a more coordinated and efficient approach when re-entering a limited supplier market.

Recommendation

Moved by Councillor Jim Madden:

Seconded by Mayor Teresa Harding:

A. That the contractual arrangements (Council contract 18257 (3 & 4) and 09-10-264 (1 & 2)) with Veolia Environmental Services, Ti-Tree Bioenergy, and Remondis Pty Ltd (Supplier/s) for Resource Recovery and Disposal of Non-Putrescible Waste, and Waste Disposal Services be varied as follows:

(i) to amend the entire terms of the above contracts from current end dates, to a common end date expiring 31 December 2027;

(ii) to increase expenditure by approximately $5,200,000 excluding GST for the extension of contracts 09-10-264-1 and 09-10-264-2.

B. That Council enter into a deed of variation with the Suppliers to appropriately amend the existing contractual arrangement.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Doyle

Antoniolli

Madden

All Councillors except Deputy Mayor Nicole Jonic were present when the vote was taken.

The motion was put and carried.

Deputy Mayor Nicole Jonic returned to the meeting at 10.49 am.

6. Procurement: Preferred Supplier Arrangement for the provision of Plant Hire (Wet Hire) Services

This is a report concerning the establishment of preferred supply arrangements with nineteen (19) suppliers for the provision of Plant Hire (Wet Hire) services to Ipswich City Council.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jacob Madsen:

A. That pursuant to Section 233 of the Local Government Regulation 2012 (Regulation), Council establish Preferred Supplier Arrangement for the provision of Plant Hire (Wet Hire) Services with the Suppliers detailed in Attachment 1 of this report.

B. That pursuant to Section 233(8) of the Regulation, Council resolve that it is satisfied that a term of longer than two (2) years will result in better value for Council.

C. That under the Preferred Supplier Arrangement, Council’s approximate spend will be $30,000,000.00 excluding GST (subject to Council’s annually adopted budget) over the entire term, being a term of two (2) years, with the option for extension of one (1) additional two (2) year term.

D. That Council may enter into a contractual arrangement with any of the aforementioned Suppliers.

E. For those individual contractual arrangements that exceed $2,000,000.00 excluding GST, pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

7. Procurement: Preferred Supplier Arrangement for the provision of Grounds Maintenance and Associated Services

This is a report concerning the establishment of preferred supply arrangement with ten (10) suppliers for the provision of Grounds Maintenance and Associated Services to Ipswich City Council.

“The attachment/s to this report are confidential in accordance with section 254J(3)(c) of the Local Government Regulation 2012.”

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Deputy Mayor Nicole Jonic:

A. That Council establish contracts with the following Suppliers, for the provision of Grounds Maintenance and Associated Services (Council reference 250611-000249), for a term of 4 years and 6 months, with options for extension at the discretion of Council (as purchaser), of 2 additional 2 year terms.

1. Green by Nature Landscape Services (QLD) Pty Ltd

ABN 15 114 488 041 /ACN 114 488 041

2. Lush and Green Pty Ltd (T/A Lush Green)

ABN 39 612 315 321

3. Canasta Holdings Pty Ltd (T/A LD Total)

ABN 26 660 260 426/ ACN 660 260 426

4. MARSUPIAL LANDSCAPE MANAGEMENT PTY LIMITED ACN: 003 585 108, or its related body corporate (per Corporations Act 2001 (Cth), GLASCOTT LANDSCAPE AND CIVIL PTY LTD ACN: 001 281 572

5. SHANE RICHARD MARX SIDDLE trading as Nilin Group ABN 96 345 826 101

6. Multhana Building Services Pty Ltd

ABN 65 673 255 064 / ACN 673 255 064

7. Solutions Plus Grow Pty Ltd

ABN 60 097 217 493/ ACN 097 217 493

8. River City Garden & Lawn Pty Ltd (T/A Rivercity Environmental)

ABN 82 093 062 643/ ACN 093 062 643

9. Austspray Environmental Weed Control Pty Ltd (T/A Austspray Environmental)

ABN 89 122 731 775 / ACN 122 731 775

10. Aquatic Weed Management Pty Ltd

ABN 16 634 751 947/ACN 634 751 947

B. That Council’s approximate spend under all of the abovementioned contracts will be $60 million excluding GST over the entire term (including the options for extension).

C. For those individual contractual arrangements that exceed $2,000,000 excluding GST, pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

Move into Closed Session

Recommendation

Moved by Councillor Paul Tully:

Seconded by Mayor Teresa Harding:

That in accordance with section 254J(3)( g) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 8 titled Procurement - Tender 5662 - North Ipswich Reserve Western Grandstand - Design and Construct.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

The meeting moved into closed session at 10.57 am

Move into Open Session

Recommendation

Moved by Councillor Paul Tully:

That the meeting move into open session.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

The meeting moved into open session at 11.04 am.

8. Procurement - Tender 5662 - North Ipswich Reserve Western Grandstand - Design and Construct

This is a report concerning the recommendation to award Tender 5662 North Ipswich Reserve Western Grandstand - Design and Construct with the nominated supplier detailed in confidential Attachment 1.

Following an open market request for tender process, the evaluation panel has completed a comprehensive assessment of all submissions received. Based on the evaluation criteria and scoring methodology, the panel recommends the appointment of a single supplier to undertake the design and construction of the Western Grandstand at North Ipswich Reserve.

If Council is satisfied with the nominated supplier, the name of the supplier will be included in the Council’s resolution at Recommendation B.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Jim Madden:

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 5662 Western Grandstand, North Ipswich – Design and Construct.

B. That Council enter into a contractual arrangement with the successful supplier for the amount specified in confidential Attachment 1.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

D. That owing to the confidential nature of the recommendations, that once adopted by Council, the recommendations be made public.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

9. Councillor Expenses Policy

This is a report concerning proposed amendments to the Councillor Expenses Reimbursement and Administrative Support Policy.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the revised policy titled ‘Councillor Expenses and Administrative Support Policy’ as detailed in Attachment 1 be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

10. Rates and Recovery Policies

This is a report concerning the adoption of a new Financial Difficulties and Financial Hardship Policy, the adoption of a revised Rates Recovery Policy and the repeal of the Reserve Price Policy.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Jim Madden:

A. That the new policy titled ‘Financial Difficulties and Financial Hardship Policy’ as detailed in Attachment 1, be adopted.

B. That the revised policy titled ‘Rates Recovery Policy’ as detailed in Attachment 2, be adopted.

C. That the policy titled ‘Reserve Price Policy’ as detailed in Attachment 5, be repealed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

11. Queensland Audit Office 2025 Financial Audit Report

This is a report concerning the Queensland Audit Office findings and recommendations from the 2024-2025 external audit of Ipswich City Council.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Nicole Jonic:

That the 2024-2025 final management report Ipswich City Council, as detailed in Attachment 1, be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

12. Report - Regulation Advisory Committee No. 2025(03) of 30 October 2025

This is the report of the Regulation Advisory Committee No. 2025(03) of
30 October 2025.

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Jim Madden:

That Council adopt the recommendations of the Regulation Advisory Committee No. 2025(03) of 30 October 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

1. Confirmation of Minutes of the Regulation Advisory Committee
No. 2025(03) of 21 August 2025

Recommendation

That the minutes of the Regulation Advisory Committee held on 21 August 2025 be confirmed.

2. Local Law Review Workshop

This is a report providing an outline of an upcoming workshop for the Local Law Review (Strategic Regulation Project: Step 3 Local Law Review) to be held on
24 November 2025.

Recommendation

That the report be received and the contents noted.

DISCUSSION

The committee received an overview of the papers that will be distributed prior to the local law workshop and the importance of receiving these papers in plenty of time for councillors to review the information.

13. Monthly Financial Performance Report - October 2025

This is a report concerning Ipswich City Council’s (Council) financial performance for the period ending 31 October 2025, submitted in accordance with section 204 of the Local Government Regulation 2012.

Recommendation

Moved by Deputy Mayor Nicole Jonic:

Seconded by Councillor Andrew Antoniolli:

That the report on Council’s financial performance for the period ending
31 October 2025, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

QUESTIONS / GENERAL BUSINESS

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.15 am.

The meeting closed at 11.21 am.

18 November 2025

Community and Sport Committee NO. 2025(10)]

Community and Sport Committee NO. 2025(10)

18 November 2025

Report

COUNCILLORS’ ATTENDANCE:

Councillor Jacob Madsen (Chairperson); Councillors Pye Augustine (Deputy Chairperson), Mayor Teresa Harding, Deputy Mayor Nicole Jonic, Marnie Doyle, Andrew Antoniolli, David Martin and Jim Madden

COUNCILLOR’S APOLOGIES:

Nil

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Brett Davey), General Manager Asset and Infrastructure Services (Seren McKenzie), Manager Libraries and Customer Services (Samantha Chandler), Manager Community and Cultural Services (Don Stewart), Chief of Staff – Office of the Mayor (Melissa Fitzgerald), Senior Community Funding Officer (Sarah Sheehy), Community and Sport Manager (Melissa Dower), Library Branch Services Manager (Gail Seeny), Senior Communications and Policy Officer (Jodie Richter), Manger Media, Communications and Engagement (Mark Strong), Senior Media Officer (Darrell Giles) and Venue Technician (Max Moylan)

Welcome to Country or Acknowledgement of Country

Councillor Jacob Madsen (Chairperson) delivered the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Community and Sport Committee
No. 2025(09) of 14 October 2025

Recommendation

Moved by Councillor Pye Augustine:

Seconded by Councillor Andrew Antoniolli:

That the minutes of the Community and Sport Committee held on 14 October 2025 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Augustine

Harding

Jonic

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Officers’ Reports

2. Community Funding and Support Allocations Status Report 1 July to 30 September 2025

This is a report concerning the allocation of Council’s Community Funding and Support Program from 1 July to 30 September 2025.

In the three (3) months from 1 July to 30 September 2025, Council approved 78 applications across 61 unique applicants, allocating a total of $235,332.55 for a variety of community events and projects.

All successful applicants and projects are detailed in Attachment 1 and report on the Transparency and Integrity Hub in accordance with Council’s principle of transparency and the Community Funding and Support Policy.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Deputy Mayor Nicole Jonic:

That the report concerning the allocation of Council’s Community Funding and Support Programs from 1 July to 30 September 2025 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Augustine

Harding

Jonic

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

3. 2025 Ipswich Sports Forum Report

This report provides an overview of the 2025 Ipswich Sports Forum, held on
18 October at the North Ipswich Reserve Corporate Centre. The forum brought together members of the sporting community, elected representatives and council officers to explore and share feedback on the challenges they are currently facing and to identify what is required to ensure the future sustainability of their clubs and associations.

The insights gained from the day, mark the beginning of a longer-term engagement process that will help inform Council’s approach to supporting sport and recreation in Ipswich, the identification of sustainability initiatives and effective financial management principles.

Recommendation

Moved by Councillor David Martin:

Seconded by Councillor Pye Augustine:

That the 2025 Ipswich Sports Forum Report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Augustine

Harding

Jonic

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

4. Ipswich Libraries Report Card 2024 - 2025

This a report providing details of Ipswich Libraries Report Card for the period
1 July 2024 to 30 June 2025.

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Marnie Doyle:

That the report concerning the Ipswich Libraries Report Card 2024 - 2025 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Augustine

Harding

Jonic

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

5. Report - Multicultural Advisory Committee No. 2025(04) of 28 October 2025

This is the report of the Multicultural Advisory Committee No. 2025(04) of
28 October 2025.

Recommendation

Moved by Councillor Pye Augustine:

Seconded by Councillor Andrew Antoniolli:

That Council adopt the recommendations of the Multicultural Advisory Committee No. 2025(04) of 28 October 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Augustine

Harding

Jonic

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

1. Confirmation of Minutes of the Multicultural Advisory Committee No. 2025(03) of 25 September 2025

Recommendation

That the minutes of the Multicultural Advisory Committee held on 25 September 2025 be confirmed.

2. Settlement Services Australia

Representatives from Settlement Services Australia Limited (SSI) (Lawm Cangmah and Sahba Hamid) provided a presentation to the committee outlining the work that SSI undertake in the region.

RECOMMENDATION

That the presentation be received and noted.

3. Terms of Reference

This is a report providing a copy of the current Terms of Reference for discussion at the Multicultural Advisory Committee.

Recommendation

That the Terms of Reference be noted.

6. Report - Sport and Recreation Advisory Committee No. 2025(04) of
6 November 2025

This is the report of the Sport and Recreation Advisory Committee No. 2025(04) of 6 November 2025.

Recommendation

Moved by Councillor Jacob Madsen:

Seconded by Councillor David Martin:

That Council adopt the recommendations of the Sport and Recreation Advisory Committee No. 2025(04) of 6 November 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Augustine

Harding

Jonic

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

1. Confirmation of Minutes of the Sport and Recreation Advisory Committee No. 2025(03) of 2 September 2025

Recommendation

That the minutes of the Sport and Recreation Advisory Committee held on
2 September 2025 be confirmed.

2. North Ipswich Reserve Masterplan - Consultation Session

This is a report for discussion concerning a review of the outstanding items from the last Advisory Committee Meeting held on 2 September 2025.

Recommendation

That the report be received and noted.

DISCUSSION

The Manager, Community and Cultural Services (Don Stewart) provided an update to councillors on the outstanding items from the meeting held on 2 September 2025.

Feedback was sought from the Advisory Committee Members and Observers on the aspirations and potential inclusions for the drafting of the North Ipswich Reserve Masterplan.

7. Report - Libraries and Customer Services Advisory Committee
No. 2025(04) of 6 November 2025

This is the report of the Libraries and Customer Services Advisory Committee
No. 2025(04) of 6 November 2025.

Recommendation

Moved by Councillor Jacob Madsen:

Seconded by Councillor Pye Augustine:

That Council adopt the recommendations of the Libraries and Customer Services Advisory Committee No. 2025(04) of 6 November 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Augustine

Harding

Jonic

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

1. Confirmation of Minutes of the Libraries and Customer Services Advisory Committee No. 2025(03) of 2 September 2025

Recommendation

That the minutes of the Libraries and Customer Services Advisory Committee held on 2 September 2025 be confirmed.

2. Springfield Library Planning Update

The Libraries and Customer Services Manager provided a presentation on Springfield and Ripley Library planning.

The Advisory Committee discussed a range of options for planning for the future library services for Springfield Central and for the Ripley Valley.

RECOMMENDATION

That options for Springfield Central and Ripley Valley Libraries be developed in a report for consideration at a future Advisory Committee and Councillor workshop.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

QUESTIONS / GENERAL BUSINESS

Councillor David Martin paid tribute to the winners of the Ipswich Sports Awards which were held on 29 October 2025.

Commencement of next meeting

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Pye Augustine:

That the Economic and Cultural Development Committee commence at
12.30 pm.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Augustine

Harding

Jonic

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 11.31 am.

The meeting closed at 12.02 pm.

18 November 2025

Economic and Cultural Development Committee NO. 2025(10)]

Economic and Cultural Development Committee NO. 2025(10)

18 November 2025

Report

COUNCILLORS’ ATTENDANCE:

Councillor Pye Augustine (Chairperson); Councillors Marnie Doyle (Deputy Chairperson), Mayor Teresa Harding, Deputy Mayor Nicole Jonic, Jacob Madsen, Andrew Antoniolli, David Martin and Jim Madden

COUNCILLOR’S APOLOGIES:

Nil

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Asset and Infrastructure Services (Seren McKenzie), General Manager Environment and Sustainability (Kaye Cavanagh), General Manager Planning and Regulatory Services (Brett Davey), Manager Natural Environment (Phil A Smith), Economic Policy and Strategy Lead (Gemma Rippon), Precinct Director (James Hepburn), Manager Marketing and Promotions (Carly Gregory), Manager, Media, Communications and Engagement (Mark Strong), Senior Media Officer (Darrell Giles), Chief of Staff, Office of the Mayor (Melissa Fitzgerald), Senior Communications and Policy Officer (Jodie Richter), Venue Technician (Max Moylan)

Welcome to Country or Acknowledgement of Country

Councillor Pye Augustine (Chairperson) invited Councillor Marnie Doyle (Deputy Chairperson) to deliver the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Economic and Cultural Development Committee No. 2025(09) of 11 November 2025

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor David Martin:

That the minutes of the Economic and Cultural Development Committee held on 11 November 2025 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Harding

Jonic

Madsen

Martin

Madden

The motion was put and carried.

Officers’ Reports

Councillor Andrew Antoniolli arrived at the meeting at 12.33pm.

2. Economic Development Incentive Policy

This report outlines the proposed update of the Economic Development Incentive Policy, which will replace the existing 2015 policy.

The updated policy provides a more contemporary framework to attract and support new investment opportunities in the city - it ensures we have the right mechanisms in place to encourage significant, high-value projects that contribute to economic growth in line with our strategic goals.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the revised Economic Development Incentive Policy, outlined in Attachment 3, be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Harding

Jonic

Madsen

Antoniolli

Martin

Madden

The motion was put and carried.

3. 2025 Christmas in Ipswich Program Preview

This is a report concerning the 2025 Christmas in Ipswich program of events including council-produced, community and carol events as well as markets and retail activations.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Mayor Teresa Harding:

That the report outlining the 2025 Christmas in Ipswich Program be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Harding

Jonic

Madsen

Antoniolli

Martin

Madden

The motion was put and carried.

3.1 Question on Notice

Councillor David Martin queried the possibility of including a Nativity Scene in the St Nicholas Precinct 2025 Christmas.

The Manager, Marketing and Promotions to advise of the possibility of the inclusion of a Nativity Scene for 2025 in the St Nicholas Precinct and on the possibility of the inclusion of this in the Program for future years.

4. 2024-2025 Community and Cultural Services Report Card - Arts and Culture

This is a report concerning the 2024-2025 Community and Cultural Services Report Card - Arts and Culture.

Attachment 1 presents the 2024-2025 Community and Cultural Services Report Card – Arts and Culture highlighting the goals, achievements and key deliverables for the 2024-2025 financial year.

It identifies the cohesive and collegiate approach undertaken by Ipswich City Council to deliver great outcomes for our community.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the 2024-2025 Community and Cultural Services Report Card – Arts and Culture be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Harding

Jonic

Madsen

Antoniolli

Martin

Madden

The motion was put and carried.

5. Report - Advocacy Advisory Committee No. 2025(03) of 15 October 2025

This is the report of the Advocacy Advisory Committee No. 2025(03) of
15 October 2025.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Jim Madden:

That Council adopt the recommendations of the Advocacy Advisory Committee No. 2025(03) of 15 October 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Harding

Jonic

Madsen

Antoniolli

Martin

Madden

The motion was put and carried.

1. Confirmation of Minutes of the Advocacy Advisory Committee No. 2025(02) of 14 August 2025

Recommendation

That the minutes of the Advocacy Advisory Committee held on 14 August 2025 be confirmed.

2. Business Outstanding - Rowing in Rockhmapton

This is a report concerning advocacy efforts from the Rockhampton Regional Council to attract rowing for the 2032 Olympic and Paralympic Games.

Recommendation

That the information provided on rowing in Rockhampton be received and noted.

DISCUSSION

The members noted and discussed the context and contributing factors leading to the attraction of rowing to Rockhampton. Members discussed the organisations that were engaged through their advocacy efforts and information on the nature of those organisations was shared.

3. New Advocacy Plan

This is a report concerning a new Advocacy Plan for the City of Ipswich with goals to raise awareness of the Ipswich region’s needs and future strategies, build ongoing partnerships with key State and Federal Ministers and officials and ultimately secure funding for identified Regionally Significant Projects and Locally Significant Projects.

Recommendation

That the Advocacy Advisory Committee review and endorse the Advocacy Plan for Committee and Council approval.

DISCUSSION

The committee discussed the draft Advocacy Plan for Ipswich and noted the future steps required. Discussion included:

· The Mayor has the lead role as City Champion and Councillors also have a role as City Champions.

· Support for the Ipswich Summit.

· Support for the Elected Representatives Working Group.

· Council’s website and advocacy page – consideration to be given to branding of the Advocacy Plan.

· Preparation of state and federal budget submissions and the opening of the Queensland and Federal Government budget submission portals.

· Discussion was had on the funding allocated in the State Government Queensland Transport and Roads Investment Program (QTRIP) and in particular the funding of the: Mount Crosby Road Interchange; Bremer River Bridge; Amberley Interchange. It was noted that there is opportunity to clarify and confirm the funding allocated.

· Preparation of a one page document that outlines key messages for each project that the Mayor and Councillors could use when advocating.

ACTION

· Advocacy Lead to commence preparation of state and federal submissions and submit an outline of these to a future Advocacy Advisory Committee Meeting.

· Advocacy Lead to update the draft Advocacy Plan including possible branding.

· Advocacy Lead to draft a one page document that outlines key messages for each project that the Mayor and Councillors could use when advocating.

· General Manager, Asset and Infrastructure Services to confirm funding allocated in QTRIP to the: Mount Crosby Road Interchange; Bremer River Ridge; Amberley Interchange.

4. Leveraging 2032: Two Years on Progress Report

This report provides an update on progress against the deliverables of Leveraging 2032: Our Roadmap to the Olympic and Paralympic Games, and also proposes a public facing update for the committee’s consideration.

Recommendation

That the Leveraging 2032: Two Years On Progress Report be received and the contents noted.

discussion

The Committee discussed the following matters:

· Key achievements to highlight in the progress report including the securing of Brighton Homes Arena as a competition venue and Ipswich being a host city.

· The due diligence work underway to identify the location for the synthetic athletics track.

· Finalisation of the Team Attraction Brochure so that the brochure can be used as another tool to promote Ipswich.

· Centre of Excellence

· Refining the list of Advocacy priorities

5. Final list of proposed venues for Team Attraction Brochure

This is a report concerning the final list of proposed venues for inclusion in the City of Ipswich Team Attraction brochure for elite training particularly in the context of pre-Games training in the leadup to the Brisbane 2032 Olympic and Paralympic Games.

Recommendation

That the list of venues for the Team Attraction Brochure be reviewed to proceed.

DISCUSSION

The Committee discussed the Team Attraction Brochure including timelines, possible inclusions and the communications and engagement plan associated with the brochure.

Discussion also included the consideration of a Team Attraction Fund which could be used to attract teams to training venues in Ipswich.

6. Locally Significant Projects for approval

This is a report proposing five (5) projects be adopted as Locally Significant Projects for advocacy purposes.

Recommendation

A. That five (5) Locally Significant Projects be endorsed to progress to Committee and Council for approval to be added to the Locally Significant Project list.

B. That two (2) other projects have been assessed and determined not to progress them as Locally Significant Projects at this time.

DISCUSSION

The Committee noted and discussed the Locally Significant Projects.

8. General Discussion

The Committee discussed the importance of ensuring that Councillors are kept informed as to the progress of projects.

ACTION

The Advocacy Lead to prepare a one-page document summarising the commitments and provide an update as new developments occur.

Deputy Mayor Nicole Jonic left the meeting at 1.11 pm.

6. Nicholas Street Precinct - October 2025 Nicholas Street Precinct Project Control Group

This is a report concerning the October 2025 Nicholas Street Precinct (NSP) Project Control Group (PCG) meeting focussing on the status of the leasing program and the planning, development, delivery and ongoing management of the NSP.

“The attachment/s to this report are confidential in accordance with section 254J(3)(c), (e),(g) of the Local Government Regulation 2012.”

Recommendation

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That the October 2025 Nicholas Street Precinct Project Control Group Report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Harding

Madsen

Antoniolli

Martin

Madden

All Councillors except Deputy Mayor Nicole Jonic were present when the vote was taken.

The motion was put and carried.

NOTICES OF MOTION

MATTERS ARISING

QUESTIONS / GENERAL BUSINESS

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 12.31 pm.

The meeting closed at 1.26 pm.

18 November 2025

Environment and Sustainability Committee NO. 2025(10)]

Environment and Sustainability Committee NO. 2025(10)

18 November 2025

Report

COUNCILLORS’ ATTENDANCE:

Councillor Jim Madden (Chairperson); Councillors Andrew Antoniolli (Deputy Chairperson), Mayor Teresa Harding, Jacob Madsen, Pye Augustine, Marnie Doyle and David Martin (Observer)

COUNCILLOR’S APOLOGIES:

Deputy Mayor Nicole Jonic

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), General Manager Environment and Sustainability (Kaye Cavanagh), General Manager Planning and Regulatory Services (Brett Davey), Manager Natural Environment (Phil A Smith), Manager Media, Communications and Engagement (Mark Strong), Senior Communications and Policy Officer (Jodie Richter), Chief of Staff – Office of the Mayor (Melissa Fitzgerald), Program Coordinator Special Projects (Ti Tree) (Cameron Lund), Senior Media Officer (Darrell Giles) and Venue Technician (Max Moylan)

Leave of Absence

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Mayor Teresa Harding:

That a leave of absence be granted for Deputy Mayor Nicole Jonic for the Environment and Sustainability Committee Meeting.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Harding

Madsen

Augustine

Doyle

The motion was put and carried.

Welcome to Country or Acknowledgement of Country

Councillor Jim Madden (Chairperson) delivered the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Environment and Sustainability Committee No. 2025(09) of 14 October 2025

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jacob Madsen:

That the minutes of the Environment and Sustainability Committee held on
14 October 2025 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Harding

Madsen

Augustine

Doyle

The motion was put and carried.

Officers’ Reports

2. Sustainability Strategy Progress Report - November 2025

This is a report concerning the progress in implementing Ipswich City Council’s Sustainability Strategy 2021-2026. The strategy and its associated implementation plan are in their fourth year of implementation. These set out several actions over the five-year period and as of November 2025, 75% are marked completed. Some of the actions are substantial projects within themselves and are implemented over multiple years and/or ongoing in nature.

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Marnie Doyle:

That the report titled “Sustainability Strategy Implementation – November 2025” be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Harding

Madsen

Augustine

Doyle

The motion was put and carried.

3. Ipswich Rivers Improvement Trust Notice of Annual Precept for 2025 - 2026

This is a report concerning the annual Precept issued to Council under the Rivers Improvement Trust Act 1940 and the associated program of works for the Ipswich Rivers Improvement Trust for 2025-2026.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the report for the Ipswich Rivers Improvement Trust 2025-2026 Precept of $300,000 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Harding

Madsen

Augustine

Doyle

The motion was put and carried.

4. Ipswich City Council's Financial Contribution to the Resilient Rivers Initiative through South East Queensland Council of Mayors

This is a report concerning Ipswich City Council’s financial contribution to and Memorandum of Understanding (MoU) with the Resilient Rivers Initiative through Council of Mayors (SEQ) and the associated delivery of the City Deal funding program.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

A. That Council resolve to enter into a non-legally binding Memorandum of Understanding for the purpose of the Resilient Rivers Initiative through the Council of Mayors (SEQ), as per Attachment 1.

B. That the Memorandum of Understanding shall provide for a monetary contribution of $701,862 over the term of the agreement with annual contribution(s) of $230,217 in 2025-2026, with consideration to $233,929 in 2026-2027 and $237,716 in 2027-2028 in future budgets.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Harding

Madsen

Augustine

Doyle

The motion was put and carried.

5. Ti Tree Bioenergy Funding - Program Update and Project Proposals for 2025-2026

This report is concerning a program update on the Ti Tree Bioenergy Funding and proposed projects for commencement in 2025-2026.

This report highlights the progress to date of the projects approved by Council in the 2024-2025 financial year and recommends for approval by Council the program for commencement in the 2025-2026 financial year and beyond.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor Pye Augustine:

A. That the progress update on approved projects from 2024-2025 in Table 1 be received and noted.

B. That Council approve the projects recommended for commencement in the 2025-2026 financial year as detailed in Table 2.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Harding

Madsen

Augustine

Doyle

The motion was put and carried.

6. Enviroplan Program and Levy Progress Report 2024-2025

This report concerns the Enviroplan Program and Levy Progress Report for the 2024-2025 Financial Year (Attachment 1). Contained within the report is an overview of project delivery, outcomes and a financial summary including expenditure and revenue and highlights from the past year which include:

- Over $5 million invested across land acquisitions, estate management, conservation planning and community partnerships

- A land acquisition of 32 hectares at South Ripley, providing a vital link between Flinders – Goolman Conservation Estate and White Rock – Spring Mountain Conservation Estate

- The first Voluntary Conservation Covenant for a 9.16 hectare private property to ensure permanent protection and support sustainable land management and regeneration practices.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Pye Augustine:

That the report concerning the Enviroplan Program and Levy Progress Report 2024-2025 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Harding

Madsen

Augustine

Doyle

The motion was put and carried.

7. Environment and Sustainability Department Capital Delivery Report July-September 2025

This is a report concerning the performance of the capital delivery program by the Environment and Sustainability Department for July-September 2025.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Pye Augustine:

That the report on capital delivery by the Environment and Sustainability Department for July- September 2025 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Harding

Madsen

Augustine

Doyle

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

QUESTIONS / GENERAL BUSINESS

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 1.36 pm.

The meeting closed at 2.07 pm.

Council

Meeting Agenda

27 November

2025

Doc ID No: A12184277

ITEM: 16.1

SUBJECT: CEO Organisational Performance Report for October 2025

AUTHOR: Chief Executive Officer

DATE: 31 October 2025

Executive Summary

This is a monthly report by the Chief Executive Officer focusing on a summary of organisational performance in the areas of workplace health and safety, progress in the delivery of Council’s Corporate and Annual Plans, our people and culture, financial management, capital program delivery, external funding, significant risks and legal matters.

This report is for the month of October 2025. The report for this period highlights current significant matters and progress on key performance indicators.

RECOMMENDATION

That the Chief Executive Officer Organisational Performance Report for the month of October 2025 be received and the contents noted.

BACKGROUND

1. Current Significant Matters

Community asked to help shape next Corporate Plan

Council has commenced community consultation for its next Corporate Plan 2026–2031, inviting residents to help shape the city’s strategic priorities over the next five years. The Corporate Plan will guide future projects and services in alignment with the city’s long-term vision, Ipswich, a city of opportunity for all. With the city experiencing significant growth, the consultation aims to ensure Ipswich continues to be a great place to live. Feedback is being collected through pop-up events across the city and online via Shape Your Ipswich until 7 December 2025, with targeted engagement also planned for interest groups.

Annual Report highlights year of delivering for Ipswich community

The Annual Report 2024–2025 outlines a strong year of service delivery and infrastructure investment, supporting a population expected to double by 2046. Council delivered 114 capital works projects and prepared designs for 58 more, investing $97.64 million in roads, facilities, and community infrastructure. Key achievements included the Redbank Plains Road upgrade, progress on the Springfield Parkway duplication, free garden organics bins, and the city’s largest rooftop solar system at Ipswich Central Library. Community engagement remained high, with major festivals, free plant giveaways, and thousands of services, programs and events delivered.

Review reaffirms council’s commitment to improving cyber security

Council completed a scheduled review of its Cyber Security Policy to ensure it remains effective in a rapidly evolving digital environment. The review, part of council’s standard four-year policy cycle, addressed the growing influence of artificial intelligence and the increasing threat of cybercrime. Updates to the policy enhanced the organisation’s cyber maturity and reinforced the shared responsibility of all personnel in safeguarding council systems and data.

Ground broken for Ceremonial, Healing and Remembrance Place in Ipswich

Council commenced construction of the Queens Park Ceremonial, Healing and Remembrance Place to acknowledge the history and cultural significance of this area for First Nations peoples and provide a dedicated space for reflection, education and healing for the whole community. The project, a key action from the City of Ipswich Indigenous Accord 2020–2025, was designed in consultation with First Nations communities and will feature totem poles, sculptures and a circular performance area.

Ipswich Sports Forum to discuss new opportunities for clubs

Council hosted the Ipswich Sports Forum to support the long-term sustainability of local sporting clubs amid the city’s rapid population growth. The forum brought together clubs, associations and experts to share insights and plan for the future of community sport. Held at North Ipswich Reserve, the event featured a presentation on sustainable club models and opportunities for collaboration with council to strengthen the local sporting landscape.

Flood action plans put focus on high risk suburbs

Council has developed community-based flood emergency action plans for seven high-risk suburbs—Brassall, Bundamba, Gailes, Goodna, Grandchester, Karalee and North Booval—to help residents better prepare for future flood events. The plans were informed by detailed analysis from the Ipswich Integrated Catchment Plan and aimed to increase local awareness, preparedness and resilience. Community input was gathered through a public survey, and the project was jointly funded by the Australian and Queensland governments under the Disaster Recovery Funding Arrangements.

2. Workplace Health and Safety

Local Government Association of Queensland (LGAQ) LTIFR rate is calculated on a calendar year and not a 12-month rolling total which ICC uses. The physical and psycho-social safety and wellbeing of the workforce continues to be the CEO and the organisation’s first and foremost priority.

A graph of a lost time

AI-generated content may be incorrect.

The LTSR rate equates to the number of days lost for each LTI. The State Average is the average of LTSR across the 62 local councils within the LGAQ scheme. The LGAQ rate is calculated on a calendar year and not a 12-month rolling total which ICC uses.

A graph of injury incident rate

AI-generated content may be incorrect.

The IIR rate is the number of injury incidents per 100 workers. The State Average is the average of IIR across the 62 local councils within the LGAQ scheme.

3. Update on Corporate/Operational Plans

The Quarterly Performance Report for the July to September 2025 (Quarter 1 period) on the 2025-2026 Operational Plan will be presented to the November 2025 Council Ordinary Meeting.

The Annual Report for the 2024-2025 period provides a comprehensive overview of council’s strategic, operational and financial performance, achievements, and initiatives, ensuring transparency and accountability to the community. The Annual Report for 2024-2025 was presented to the 30 October 2025 Council Ordinary Meeting.

The current Annual Plan and the last quarterly report are available on council’s website:

https://www.ipswich.qld.gov.au

Community engagement on council’s next five-year Corporate Plan is currently underway.

4. Major Key Performance Indicators

People and Culture

A graph of a workflow

AI-generated content may be incorrect.

The total workforce for the council organisation ‘head count’ was 1588 in October 2025.

A graph with blue lines and numbers

AI-generated content may be incorrect.

Staff turnover rate was at 9.87% in October 2025, down by 0.66% from September 2025.

For interest, but not direct comparison due to the time and calculation differential, the annual average workforce attrition rate for South-East Queensland councils for 2024 reported by the LGAQ was 18%.

Finance

The full financial performance report for October 2025 has been provided to the Finance and Governance Committee.

The total net result (including capital revenue) for Ipswich City Council as of 31 October 2025 is a surplus of $49.4 million compared to the year to date (YTD) budget surplus of $47.2 million. Council’s YTD operating deficit (excluding capital revenue and the Infrastructure Levy) is $4.4 million compared to the budgeted YTD deficit of $1.7 million. The unfavourable result is driven by the Financial Assistance Grant being recognised in the prior financial year, employee expenses over budget and increased depreciation from the asset revaluation processed at 30 June 2025. Council has also recognised higher interest income and greater town planning and development fee revenue which is partly offsetting the overspends.

Capital expenditure (excluding asset donations, Voluntary Home Buy Back and disaster recovery) is $3.8 million above the YTD budget. Overspends were mainly due to drainage, bridges and culvert, and gravel road rehabilitation works and strategic transport projects.

Capital Delivery Program 2025-2026

Another solid performance for the Capital Delivery Program in October. Generally fine weather has allowed most projects to continue as planned. Monthly expenditure is ahead of budget expectations primarily on the back of the progress of the road resurfacing program and the phasing of piling works on the Purga School Road bridge replacement project. While ahead of the phased budget the team is confident that there will be no significant over-run at the end of financial year.

5. Risk and Compliance Update

Corporate Risk Register

Council’s corporate risk register is reviewed on a regular basis. Council’s corporate risk register was reviewed at the ELT Risk Committee meeting held on 9 October 2025. Its next review will be at the ELT Risk Committee meeting on 4 December 2025.

Council’s corporate risk register and risk trends in these risks are reported through Council’s Audit and Risk Management Committee (ARMC) which is held every quarter. The corporate risk register and risk trends in these risks are also circulated to all Councillors on a regular basis.

Council continues to seek to actively manage and mitigate its corporate risks.

Legal Matters

An overview of all active court proceedings is provided in a confidential attachment to this report.

Matters that are not the subject of court proceedings will be considered for addition to the report where:

• they concern subject matter of significant public interest/concern; and/or

• where their outcome may present significant financial value/impact for Council; and/or

• where their outcome may set an important precedent for Council.

Generally significant non-court matters will only be reported where they are the subject of dispute and management of that dispute is being administered by Legal Services (as opposed to where Legal Services’ involvement is ad-hoc or limited to the provision of internal advice), or where they concern a significant project for Council. The detail reported in respect of each matter listed has been provided with privacy, confidentiality, and legal professional privilege (and the requirement to maintain same) in mind.

6. Current Consultation Matters

The following community engagement projects are included on Shape Your Ipswich, the digital engagement platform that uses a range of digital techniques to connect with the community and promote consultation events. https://shapeyouripswich.com.au/

Engagement data below includes contributions received on Shape Your Ipswich and does not include data from other channels.

Description of metrics used:

Contributors – The unique number of Visitors who have left feedback or contributions. Contributors is a unique value, and a Contributor who makes more than one contribution is only counted as a single Contributor.

Visitors – A Visitor is a unique user. A single Visitor may make more than one visit to the site, but it is only counted once. A Visitor is not necessarily a single person, but rather a single browsing session that stores a user’s technical information. IP addresses are used to determine unique Visitors.

Engagement projects open on Shape Your Ipswich (October 2025):

Project Name	Project Lead (Council Department)	Purpose of Engagement
Arts and Cultural Vision	Community, Cultural and Economic Development Department	The engagement for the Arts and Cultural Vision aims to gather diverse perspectives and supports artistic expression, celebrates heritage, enhances community well-being, and tracks the development of the Ipswich Arts and Culture Vision. Phase 1 opened 1 March and closed 3 April 2025. Phase 2 engagement opened 29 October 2025 and will close 10 November 2025. SYI statistics as at 31 October 2025: · 0 SYI contributors (phase 2 total) · 7 SYI visitors (phase 2 total) · 121 SYI contributors (project total) · 592 SYI visitors (project total)
Corporate Plan 2026-2031	Corporate Services Department	The purpose of this engagement is to seek community feedback on the Corporate Plan 2026-2031 to ensure it reflects the aspirations, priorities and needs of the Ipswich community. The engagement opened 20 October 2025 and will close 23 November 2025. SYI statistics as at 31 October 2025: · 34 SYI contributors · 309 SYI visitors
Community-based Flood Emergency Action Plans	Environment and Sustainability Department	With support from the Australian and Queensland governments under the Disaster Recovery Funding Arrangements (DRFA), council is developing Community-based Flood Emergency Action Plans (CbFEAPs) for seven suburbs. The plans will capture community input and strengthen flood awareness and preparedness. Opened 1 October 2025 and will close 12 December 2025. SYI statistics as at 31 October 2025: · 107 SYI contributors · 2,491 SYI visitors
Resource Recovery Experience	Environment and Sustainability Department	To assess the strategy’s impact so far, council sought community feedback on current recycling experiences and ideas for better promoting correct use of recycling services. Phase 1 opened 1 April 2025 and closed 9 May 2025. Phase 2 opened 1 September 2025 and closed 3 October 2025. SYI statistics as at 31 October 2025: · 1,019 SYI contributors (phase 2 total) · 1,899 SYI visitors (phase 2 total) · 1,947 SYI contributors (project total) · 4,752 SYI visitors (project total)
Ipswich Art Awards 2025	Community, Cultural and Economic Development Department	The Ipswich Art Awards return in 2025 for their 25th year celebrating artistic excellence in our region. Opened 26 May 2025 and will close 17 November 2025. Please note, the engagement tool used on the page is for managing questions and answers only. SYI statistics as at 31 October 2025: · 8 SYI contributors · 4,085 SYI visitors
Ipswich Sports Forum 2025 - closed page	Community, Cultural and Economic Development Department	The engagement for the Ipswich Sports Forum 2025 aims to support community and sport initiatives by gathering feedback on how council can improve access to sporting facilities and co-design a sustainable model for long-term viability. Opened 18 October 2025 and closed 31 October 2025. SYI statistics as at 31 October 2025: · 20 SYI contributors · 49 SYI visitors
Ipswich Central Heart: Arts, Commerce and Urban Greening – inform only	Community, Cultural and Economic Development Department	Council received $3.8 million in Australian Government funding under the Urban Precincts and Partnerships Program to support planning and design for the Ipswich Central Heart project, including upgrades to the Art Gallery, Civic Centre, Cultural Heart, Brisbane Street streetscape, CBD bikeways, and urban greening initiatives. Opened 22 September 2025 and will remain open SYI statistics as at 31 October 2025: · 0 SYI contributors · 427 SYI visitors
Ripley Road & Fischer Road Upgrade	Asset and Infrastructure Services Department	Informing the community on planned works at Ripley Road and Fischer Road. Opened 23 January 2024 and will remain open until work is completed. SYI statistics as at 31 October 2025: · 16 SYI contributors · 4,343 SYI visitors
Character Place Nomination	Planning and Regulatory Services Department	To seek nominations from the community on historical character places as part of the Planning Scheme. Opened 27 February 2023 and will remain open. SYI statistics as at 31 October 2025: · 8 SYI contributors · 840 SYI visitors
Ipswich Youth Advisory Committee (IYAC) – closed member page (Communications hub)	Community, Cultural and Economic Development Department	The communications and engagement ‘hub’ for IYAC members. This page is continually updated on projects that IYAC members can be involved in. Opened on 31 January 2024 and will remain open. SYI statistics as at 31 October 2025: · 65 SYI contributors · 258 SYI visitors
Community Panel	Community, Cultural and Economic Development Department	Council’s community engagement program for future-focused policy, strategy, projects and plans. Opened 20 December 2021 and will remain open. SYI statistics as at 31 October 2025: · 288 SYI contributors · 26,994 SYI visitors
Community Panel – closed member page	Community, Cultural and Economic Development Department	The communications and engagement ‘hub’ for the community panel. This page is continually updated with updates on projects the panel has been involved in. Opened 22 March 2022 and will remain open. SYI statistics as at 31 October 2025: · 109 SYI contributors · 225 SYI visitors · 252 community panel members
Creative Industries	Community, Cultural and Economic Development Department	Engagement on Creative Industries programs under the Arts and Cultural Strategy. Main project page Creative Industries opened on 14 April 2023 and will remain open. Creative Industries main page activities SYI statistics as at 31 October 2025: · Play a Part – how you see council supporting the Creative Industries: - 13 SYI contributors Project subpages currently open and SYI statistics as at 31 October 2025: · ARTiculate activities: - 62 SYI contributors – The skills I want to learn the most – opened 20 April 2023 - 32 SYI contributors – Help shape our 2026 workshop, previously titled, Want to learn something else – opened 24 April 2023 The data shown below relates to all projects and subpages connected to Creative Industries. SYI statistics as 31 October 2025: · 394 SYI contributors · 48,796 SYI visitors
Ipswich Central	Community, Cultural and Economic Development Department	Ipswich Central Revitalisation projects, communications, information sharing and public events. Main project page Ipswich Central opened on 28 November 2019 and will remain open. Project page currently open and SYI statistics as at 31 October 2025: · Placemaking in Action - 3 SYI contributors Project subpage currently open and SYI statistics as at 31 October 2025: · Light up Ipswich Central – subpage project opened 21 August 2023 - 9 SYI contributors · Out and About (event page) – subpage project opened 1 April 2022 - 16 SYI contributors (no events shared in October) · Green Walkable Streets – Have you seen the new scramble crossing? – subpage project opened 29 November 2022 - 5 SYI contributors The data shown below relates to all project and subpages connected to Ipswich Central. SYI statistics as at 31 October 2025: · 883 SYI contributors · 31,378 SYI visitors

Engagement projects (new) that may open in the month of November 2025:

Project Name	Project Lead (Council Department)	Purpose of Engagement
Flinders-Goolman Masterplan	Environment and Sustainability Department	The purpose of this engagement is to seek community feedback on the draft Flinders-Goolman Masterplan. Feedback will help inform how council invests in the estate over the next 20 years. Consultation will open 3 November and will close 7 December 2025.
Creators’ Summit – Ipswich	Community, Cultural and Economic Development Department	Returning in 2026, the Creators’ Summit – Ipswich celebrates local creativity and innovation. Under the 2026 theme, “The Future Belongs to the Weird,” the summit will bring together artists, makers, and industry leaders to strengthen partnerships, showcase talent, and drive growth within Ipswich’s creative economy. The summit will be held 7 March 2026 at the Ipswich Civic Centre.

Engagement project updates October 2025:

Project Name	Project Lead (Council Department)	Purpose of Engagement
Old Tallegalla School	Corporate Services Department	Council undertook community consultation on the potential surrender of the existing trusteeship over the Old Tallegalla School, (2 Tallegalla Two Tree Hill, Tallegalla) or if council should retain the asset. Opened 3 February 2025 and closed 3 March 2025. Page updated to share project outcomes and has now moved to a closed status. SYI statistics as at 31 October 2025: · 52 SYI contributors · 1,192 SYI visitors
Resource Recovery Experience	Environment and Sustainability Department	To assess the strategy’s impact so far, council sought community feedback on current recycling experiences and ideas for better promoting correct use of recycling services. Phase 1 opened 1 April 2025 and closed 9 May 2025. Phase 2 opened 1 September 2025 and closed 3 October 2025. Page updated to reflect the engagement activities for the project have closed, competition winners announced and confirm we are now reviewing community feedback. SYI statistics as at 31 October 2025: · 1,947 SYI contributors · 4,752 SYI visitors
River Heart Parklands	Environment and Sustainability Department	The project commenced 3 September 2024 and closed 29 September 2024. The community were asked to provide feedback on how the parklands have been used in the past and how the community would like to use the location in the future. Page updated to share updates on rehabilitation and stabilisation works. SYI statistics as at 31 October 2025: · 82 SYI contributors · 1,146 SYI visitors
Arts and Cultural Vision	Community, Cultural and Economic Development Department	The engagement for the Arts and Cultural Vision aims to gather diverse perspectives and supports artistic expression, celebrates heritage, enhances community well-being, and tracks the development of the Ipswich Arts and Culture Vision. Phase 2 engagement opened 29 October and will close 10 November 2025. Page updated sharing phase 2 consultation dates. SYI statistics as at 31 October 2025: · 0 SYI contributors (phase 2 total) · 7 SYI visitors (phase 2 total) · 121 SYI contributors (project total) · 592 SYI visitors (project total)
Creative Industries	Community, Cultural and Economic Development Department	Engagement on Creative Industries programs under the Arts and Cultural Strategy. Main project page Creative Industries opened on 14 April 2023 and will remain open. Creative Industries subpage updates as at 31 October 2025: · All ARTiculate sessions for 2025 now complete. The data shown below relates to all projects and subpages connected to Creative Industries. SYI statistics as 31 October 2025: · 394 SYI contributors · 48,796 SYI visitors
Cycling through Ipswich Central	Asset and Infrastructure Services Department	Community survey capturing feedback on key cycle projects planned for Ipswich Central and surrounds to inform detailed design of cycle routes. Opened 17 March 2022 and closed 29 April 2022. Page updated to share works committed to on Ipswich Central bikeways as part of the Capital Works Program 2025-2028. SYI statistics as at 31 October 2025: · 65 SYI contributors · 1,481 SYI visitors
Ipswich Art Awards 2025	Community, Cultural and Economic Development Department	The Ipswich Art Awards return in 2025 for their 25th year celebrating artistic excellence in our region. Opened 26 May 2025 and will close 17 November 2025. Page updated to include the link for purchasing tickets to the Awards Night and to list the appointed judges for 2025. SYI statistics as at 31 October 2025: · 8 SYI contributors · 4,085 SYI visitors
Ipswich Sports Forum 2025	Community, Cultural and Economic Development Department	The engagement for the Ipswich Sports Forum 2025 aims to support community and sport initiatives by gathering feedback on how council can improve access to sporting facilities and co-design a sustainable model for long-term viability. Opened 18 October 2025 and closed 31 October 2025. Page updated to close survey and confirm we are now reviewing community feedback. SYI statistics as at 31 October 2025: · 20 SYI contributors · 49 SYI visitors

7. External Funding

Council utilises grant funding from various external sources, primarily Federal and State Government, to assist with the delivery of many projects and services across the Ipswich Local Government Area. These include operational programs from community development, libraries and sports, through to capital funding to assist with infrastructure projects delivery.

Council can also utilise grant funding to partner with external organisations building partnerships where the project outcomes align with Council's Corporate and Annual Plans.

The below information summarises information related to:

· external funding revenue received by Council;

· any funding decisions received during October 2025;

· applications that have been submitted and are awaiting a decision;

· applications being prepared for submission to a funding body; and

· the grant opportunities suitable for local governments to apply.

Council’s External Funding Team works closely with our Capital Program Delivery Branch and other key stakeholders within the organisation to identify opportunities and the management of successful applications between Council and the funding body.

Grant Revenue as at 31 October 2025*

Funding Type	Total number of Grant projects	Current Total External Funding Approved	Total Cost of Grant funded project/s (inc. Council & other Contributions)
State Government	50	$60,745,007	$233,844,275
Federal Government	20	$36,799,258	$68,898,836
Joint Funded (State/Federal)**	22	$159,578,574	$230,158,428
Other	4	$530,000	$1,337,500
Total	96	$257,652,839	$534,239,039

* This table is an accumulation of all external funding projects being actively managed by Council.

** Includes the Australian Government Disaster Recovery Funding Arrangements (DRFA). The DRFA is joint Commonwealth and State Government funding, providing financial assistance to help communities recover from eligible disasters.

Grant Applications submitted and awaiting outcome

Grant Program	Project Name	Requested Grant Amount	Total est. Project Cost
Public Art Initiatives	Holding Time - D/Arcy Doyle Place	$506,340	$506,340
Public Art Initiatives	Pollen Pods - Bremervale Park, Raceview	$303,660	$303,660
Safer Local Roads and Infrastructure Program (SLRIP)	Replacement of Strong Road Bridge, Lanefield	$4,224,173	$5,280,217
Urban Precincts and Partnerships Program - Stream 1	Green Energy Precinct	$550,000	$550,000
Community Sustainability Action grants - Round Nine - Heritage Conservation	Ipswich Woollen Mills - Developing a Digital Twin	$14,500	$14,500
Blackspot Program 2026-27	Bertha & Mill St Goodna Traffic Signal improvements	$129,000	$129,000
Blackspot Program 2026-27	Mount Juillerat Drive, Redbank Plains: Vehicle Activated Signage and Audio Tactile Line Marking	$97,000	$97,000
Disaster Recovery Funding Arrangements - DRFA	TC Alfred - Counter Disaster Funding - Non Labour	$338,558	$338,558
	TC Alfred - Counter Disaster Funding - Extraordinary Labour	$190,249	$190,249
	Emergency Works - TC Alfred March 2025	$2,316,842	$2,316,842
Health and Wellbeing Community Grants	Aqua Empowerment Program	$20,000	$37,812
Health and Wellbeing Community Grants	Healthy School Lunchboxes	$17,080	$25,067
Creative Australia	Ipswich Public Art Creative Development	$99,200	$160,300
Green Urban Infrastructure Initiative	Ipswich Central Urban Greening	$1,680,765	$4,155,563
National Science Week Grants	Ipswich Libraries Family Science Expo	$6,500	$10,500
Queensland's Destination Events Fund - Round 2	Galvanized 2026	$16,000	$67,000

Unsubmitted Applications Currently in Progress

These applications have been internally identified and endorsed that are currently in development as at end of October 2025, pending submission. Requested funding and total project costs will be advised in future reports.

Grant Program	Proposed Project	Application due date
SES Support Grant 26/27	AV Equipment	27 November 2025
Celebrating Multi Cultural QLD	World of Music Ipswich	12 December 2025
Strengthening Communities Multicultural Grants Program	On notice	18 November 2025
Major and Local Community Infrastructure Program	New Ripley Rugby League and Sports Centre	1 December 2025

Grant Opportunities Communicated to the Organisation

The programs are communicated to council by the funding body or identified by council’s External Funding team. This information is shared across stakeholders in council for consideration.

Grant Program	Funding Entity (Fed/State/Other)	Closing Date
SES Support Grant 26/27	State	27 November 2025
Celebrating Multicultural QLD	State	12 December 2025
Strengthening Communities Multicultural Grants Program	State	18 November 2025
Major and Local Community Infrastructure Program	Federal	1 December 2025

8. Council Resolutions

Number of resolutions finalised since last report on 21 October 2025: 25

Number of resolutions in progress as of 19 November 2025: 75

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers

1.	October - November actions report ⇩

	CONFIDENTIAL
2.	Legal Services Confidential Attachment for CEO Organisation Performance Report for October 2025

Council

Meeting Agenda

27 November

2025

Doc ID No: A12185352

ITEM: 16.2

SUBJECT: Q1 Annual Plan 2025-2026 Quarterly Performance Report

AUTHOR: Corporate Planning and Performance Officer

DATE: 3 November 2025

Executive Summary

This is a report concerning an assessment of Council’s progress toward implementation of the 2025-2026 Annual Plan with notable achievements that have occurred during quarter one (Q1 – July, August, September 2025).

Recommendation/s

That the Quarter 1 Annual Plan 2025-2026 Quarterly Performance Report be received and noted.

RELATED PARTIES

There was no declaration of conflicts of interest.

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

The 2025-2026 Annual Plan was formally adopted by Council on 1 July 2025. Section 174 of the Local Government Regulation 2012 states the Chief Executive Officer must present to the local government a written assessment of progress towards implementation of the Operational Plan at a minimum of quarterly intervals.

An assessment of Council’s progress during Q1, being 1 July to 30 September 2025, has been prepared from commentary provided by the responsible officers and is contained in Attachment 1. Council’s Finance Branch provides to Council a separate report with high-level details on the financial performance. A full report of performance against the 2025-2026 Annual Plan will be included in Council’s Annual Report to be presented at a future Council meeting in 2025.

An additional table has been provided to indicate items that are identified as Core Business Service measures in the Annual Plan. These measures report on the performance of Council’s 33 service categories.

The deliverable status table below provides a summary of the Q1 progress against each deliverable status. To clarify the progress statements used in the table, please refer to the deliverable status legend also included below:

Deliverable status table:

Deliverable status	Number	%
On Track	26	96.30%
Needs Attention	1	3.70%
At Risk	0	0.00%
Other	0	0.00%
Complete	0	0.00%
Total	27	100%*

*Data note: There is a 0.01% variance on percentages due to rounding.

Deliverable status legend
On Track	This status represents activity which is delivering as planned through operational plan deliverables, core service activities, corporate projects or an item in the capital works program.
Needs Attention	This status represents activity which is no longer delivering as scheduled however is not yet At Risk.
At Risk	This status represents activity which is at risk of not being completed by EOFY or not achieving its targeted outcome.
Other	This status represents activity which is outside the standard status indicators. Reasons for use of this status include items that are amended, discontinued, scheduled to start in a later quarter, deferred, may have no available reporting.
Complete	This status represents activity which has been completed and has achieved the targeted outcome.

The budget status table below provides a summary of the Q1 progress against each budget status. To clarify the budget status statements used in the table, please refer to the budget status legend also included below:

Budget status table:

Budget status	Number	%
On Track	21	77.78%
Under / Over	3	11.11%
Other	0	0.00%
No Budget Allocated	2	7.41%
At Risk	1	3.70%
Complete	0	0.00%
Total	27	100%*

*Data note: There is a 0.01% variance on percentages due to rounding.

Budget status legend
On Track	This status represents budget activity that is delivering as planned.
Under / Over	This status represents budget activity that is delivering over or under planned budget allocation.
Other	This status represents activity which is outside the standard status indicators. Reasons for this status may include items of expenditure which are completed, delayed, deferred or future scheduled.
No Budget Allocated	This status represents activity which has no budget allocation.

Section 174 of the Local Government Regulation 2012 states that a local government may, by resolution, amend its annual operational plan at any time before the end of the financial year.

There were no amendments made in quarter three of the 2025-2026 financial year.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

policy implications

There are no policy implications for this report.

RISK MANAGEMENT IMPLICATIONS

Section 174 of the Local Government Regulation 2012 states that the Chief Executive Officer must present to the local government a written assessment of progress towards implementation of the Operational Plan at a minimum of quarterly intervals.

The highest risk is political/reputational should Council fail to meet the mandated deadline for adoption of the Annual Plan Quarterly Report.

Financial/RESOURCE IMPLICATIONS

There are no financial or resource implications for this report.

COMMUNITY and OTHER CONSULTATION

This is a report concerning an assessment of Ipswich City Council’s progress towards implementation of the Annual Plan 2025-2026 and notable achievements that have occurred during the quarter.

Conclusion

This is a report concerning an assessment of Ipswich City Council’s progress towards implementation of the Annual Plan 2025-2026 and notable achievements that have occurred during the quarter.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The Recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers