Agenda of Council Ordinary Meeting - Thursday, 27 February 2025

Council

Meeting Agenda

27 February

2025

Unconfirmed Minutes of Council Ordinary Meeting

28 January 2025

Held in the Council Chambers, Administration Building

1 Nicholas Street, Ipswich

The meeting commenced at 10.01 am

1. Attendance At Commencement

Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Deputy Mayor Nicole Jonic, Paul Tully, Marnie Doyle, Andrew Antoniolli, David Martin and Jim Madden

2. Welcome to Country or Acknowledgement of Country

Mayor Teresa Harding presented the Acknowledgement of Country

3. Opening Prayer

At 10.06 am Councillor Pye Augustine arrived at the meeting room.

Pastor Billy Diehm – Raceview Congregational Church delivered the Opening Prayer

4. Apologies and Leave of Absence

Nil

5. Condolences

Condolence - Former Ipswich Alderman - Norman HENRY Kruger

Resolution C2025/00/265

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

That Council convey condolences on behalf of the citizens of the City of Ipswich to the family of former Ipswich Alderman Norman Henry Kruger who passed away on 10 January 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Attachments

1. Condolence Motion - Norman Henry Kruger

6. tRIBUTES

Nil

7. PresentATion OF Petitions

Nil

8. PresentATions and Deputations

Councillor Pye Augustine presented Council’s Chief Executive Officer with Certificates of Appreciation from Ipswich Region Chamber of Commerce and Greater Springfield Chamber of Commerce.

9. Public Participation

Nil

10. Matters of Public Interest

Nil

11. Declarations of Interest in matters on the agenda

Nil

12. Confirmation of Minutes

12.1

Confirmation of Minutes of Ordinary Meeting

Resolution C2025/00/266

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the Minutes of the Ordinary Meeting held on 12 December 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

13. mayoral Minute

Nil

14. Business Outstanding – iNCLUDING cONDUCT mATTERS AND Matters Lying on the Table to be Dealt With

Nil

15. Reception and Consideration of Committee Reports

Nil

16. Officers’ Reports

16.1

CEO Organisational Performance Report for December 2024

Resolution C2025/00/267

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the Chief Executive Officer Organisational Performance Report for the month of December 2024 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

16.2

Monthly Financial Performance Report - November 2024 and December 2024

Resolution C2025/00/268

Moved by Mayor Teresa Harding:

Seconded by Councillor David Martin:

That the report on Council’s financial performance for the period ending 30 November 2024 and 31 December 2024, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Deferral of Consideration of Item 16.3

Resolution C2025/00/269

Moved by Mayor Teresa Harding:

Seconded by Councillor Jim Madden:

That Item 16.3 titled Procurement – Recollect Picture Library Subscription be deferred for consideration after Item 17.1 to allow further investigation of the matters raised.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Item 16.3 was considered after Item 17.1

16.3

Procurement - Recollect Picture Library SubscRiption

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Pye Augustine:

A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the provision of the Collection Management System that supports Picture Ipswich.

B. That Council enter into a contractual arrangement (Council file reference 241112-000260) with Recollect Ltd, at an approximate purchase price of $120,000 excluding GST over the entire term, being an initial term of three (3) years, with no options for extension.

Councillor Paul Tully proposed the deletion of the following words in Recommendation B:

‘an initial term’

and inserting the following words in lieu thereof:

‘a term’

Councillor Nicole Jonic noted the incorrect spelling of the word Subscription in the title and proposed that this also be amended.

The mover and seconder of the original motion agreed to the proposed amendments.

Resolution C2025/00/270

Moved by Mayor Teresa Harding:

Seconded by Councillor Pye Augustine:

A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the provision of the Collection Management System that supports Picture Ipswich.

B. That Council enter into a contractual arrangement (Council file reference 241112-000260) with Recollect Ltd, at an approximate purchase price of $120,000 excluding GST over the entire term, being a term of three (3) years, with no options for extension.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Move into Closed Session

Resolution C2025/00/271

Moved by Councillor Paul Tully:

Seconded by Deputy Mayor Nicole Jonic:

That in accordance with section 254J(3)(g) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 16.4 titled Proposed Acquisition of Land for INF04659 Fischer Road Upgrade.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

The meeting moved into closed session at 10.31 am.

Move into Open Session

Resolution C2025/00/272

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That the meeting move into open session.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

The meeting moved into open session at 10.41 am.

16.4

Proposed Acquisition of Land for INF04659 Fischer Road Upgrade

Resolution C2025/00/273

Moved by Mayor Teresa Harding:

Seconded by Councillor David Martin:

A. That Council resolve to acquire part of land described in Confidential Attachment 1 (Council file reference 6249), for road and drainage purposes.

B. That the method of acquisition will be as a purchase by agreement with the affected person/s pursuant to the Property Law Act 1974.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

D. That Council be kept informed as to the progress and outcome of the purchase.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

16.5

3088/2024/PDAEIO Provisional Offset – Providence, Ripley Valley - External Water Main Works

Resolution C2025/00/274

Moved by Mayor Teresa Harding:

Seconded by Councillor Pye Augustine:

That a provisional offset of $3,028,771.47 be approved.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

16.6

Ti Tree Bioenergy Funding - 2023-2024 Annual Program Report

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor David Martin:

Councillor Paul Tully proposed that the following words be added to the end of the recommendation:

‘with the inclusion of Wetland Waterway Restoration specified in Table 1 being added to the end of Table 2’.

The mover and seconder of the original motion agreed to the addition of the words.

Resolution C2025/00/275

Moved by Mayor Teresa Harding:

Seconded by Councillor David Martin:

That in accordance with the Ti Tree Bioenergy Funding governance arrangements, Council receive the 2023-2024 project status update and approve the proposed program of works for 2024-2025 as detailed in Table 2 of this report with the inclusion of Wetland Waterway Restoration specified in Table 1 being added to the end of Table 2.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

16.7

Procurement - SEQ City Deal Public Art Initiatives - Expression of Interest

Resolution C2025/00/276

Moved by Mayor Teresa Harding:

Seconded by Councillor Pye Augustine:

A. That pursuant to Section 228(3)(a) of the Local Government Regulation 2012 (Regulation), Council resolve that it would be in the public interest to invite expressions of interest before inviting written tenders for the provision of the design and creation of public art concepts located in d’Arcy Doyle Place (Art Gallery Forecourt), Riverheart Parkland, Bremervale Park and Tallegalla Cemetery.

B. That pursuant to Section 228(3)(b) of the Regulation, Council’s reasons for making such resolution are that:

(i) it will allow Council to identify parties with serious interest and ability, without putting all parties to the expense of submitting full tender responses at this early stage of the project;

(ii) it will allow artists to develop their own design concept for the public artwork;

(iii) it will allow Council to shortlist artists whose previous work and experience is suitable for the projects without putting all parties through the expense of submitting full tender responses; and

(iv) it will save council the expense of running a request for tender and evaluating it at this early stage of the project.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

17. Notices of Motion

17.1

Notice of Motion - Proposed Amendments to the Media and Corporate Communications Policy

Recommendation

That the Media and Corporate Communications Policy be amended as follows:

A. That the following words be added at the end of the fourth paragraph of section 7.2 of the Policy:

“and the relevant Committee Chairperson in relation to all media enquiries relating to their committee portfolio”.

B. That the following words be deleted from the second paragraph of Section 7.3.2 of the Policy:

“Where a matter has more than one Designated Spokesperson,”

C. That the following words be added at the start of the first paragraph of section 7.3.3 of the Policy:

“Subject to section 7.3.4 of the Policy,”

D. That the following paragraph be inserted after the first paragraph of 7.3.4 of the Policy:

“For the purpose of clarification and notwithstanding anything to the contrary in section 7.3.3 of the Policy (but subject to the other provisions of section 7.3.4 of the Policy) where Council media releases arise from or relate to a Committee or Committee portfolio or to a Council agenda item or other matter or as a result of a media enquiry, the relevant committee chairperson will be the Lead Spokesperson.“

Matter to Lay on the table –

Resolution C2025/00/277

Moved by Councillor Paul Tully:

That Item 17.1 titled Notice of Motion – Proposed Amendments to the Media and Corporate Communications Policy be laid on the table.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Harding

Jonic Augustine (Abstain)

Tully Doyle (Abstain)

Antoniolli

Martin

Madden

The motion was put and carried.

Item 16.3 was considered at this point in the meeting.

18. Questions on Notice

Nil

MEETING CLOSED

The meeting closed at 11.19 am

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

18 February 2025

Infrastructure, Planning and Assets Committee NO. 2025(01)]

Infrastructure, Planning and Assets Committee NO. 2025(01)

18 February 2025

Report

COUNCILLORS’ ATTENDANCE:

Councillor Andrew Antoniolli (Chairperson); Councillors Paul Tully (Deputy Chairperson), Marnie Doyle, David Martin, Jim Madden and Pye Augustine (Observer)

COUNCILLOR’S APOLOGIES:

Mayor Teresa Harding and Deputy Mayor Nicole Jonic

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), General Manager Planning and Regulatory Services (Brett Davey), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Corporate Services (Matt Smith), Manager Infrastructure Strategy (Tony Dileo), Manager City Design (Nathan Rule), Chief Audit Executive (Freddy Beck), Construction Manager (Pedro Baraza), Project Manager (Peter Van Esseveld), Team Coordinator – Cultural Heritage (Tanya Jen), Administration Coordinator – City Design (Jo-Ann Porter), Manager Media, Communications and Engagement (Mark Strong), Treasury Accounting Manager (Paul Mollenhauer), Manager Procurement (Tanya Houwen), Acting Chief Financial Officer (Christina Binoya), Acting Manager Development Planning (Grant Johnson), Senior Property Officer (Acquisitions and Disposals), City Architect (Mark Tendys), Senior Planning Officer (Strategic) (Jayden Cave), Signature Projects Manager (Raees Rasool), Strategic Planning Manager (Garath Wilson), Senior Media Officer (Darrell Giles), Theatre Technician (Harrison Cate) and Theatre Technician (Max Moylan)

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Marnie Doyle:

Leave of Absence

That a leave of absence be granted for Mayor Teresa Harding and Deputy Mayor Nicole Jonic.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Doyle

Martin

Madden

The motion was put and carried.

Acknowledgement of Country

Councillor Andrew Antoniolli (Chairperson) invited Councillor David Martin to deliver the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Infrastructure, Planning and Assets Committee 15 October 2024

• Item 5 - Capital Investment in Provisional Projects Policy - Proposed Amendments

Infrastructure, Planning and Assets Committee 14 November 2024

• Item 1 - Capital Investment in Provisional Projects Policy - Proposed Amendments

1. Capital Investment in Provisional Projects Policy - Proposed Amendments

This is a report concerning proposed amendments to the Capital Investment in Provisional Projects Policy.

(This matter was laid on the table until the November meeting where it was lifted from the table and deferred to the February 2025 meeting of the Infrastructure, Planning and Assets Committee)

Recommendation

That the revised policy titled Capital Investment in Provisional Projects as detailed in Attachment 2, be adopted.

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Paul Tully:

That the matter lay on the table.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Doyle

Martin

Madden

The motion was put and carried.

Confirmation of Minutes

2. Confirmation of Minutes of the Infrastructure, Planning and Assets Committee No. 2024(07) of 3 December 2024

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor David Martin:

That the minutes of the Infrastructure, Planning and Assets Committee held on 3 December 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Doyle

Martin

Madden

The motion was put and carried.

Officers’ Reports

3. Ipswich Heritage Plan 2025-2029 - Ipswich City Council Heritage Assets

This is a report concerning the Ipswich Heritage Plan 2025-2029 which has been prepared to guide Council’s management of its heritage assets in a cohesive and practical manner. These assets include built heritage, place making, digital assets, social history and education programs (tangible and non-tangible heritage). The draft plan also recognises the importance of cyclic maintenance and includes an implementation plan and recommendations for resourcing, including the establishment of a specialised heritage unit.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor Jim Madden:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Doyle

Martin

Madden

The motion was put and carried.

4. Strengthening Ipswich Communities Plan

This is a report concerning the Strengthening Ipswich Communities Plan (SICP). The SICP is catalyst project of iFuture that provides an understanding of the needs of the community for the city and strategically guides future investment and delivery through the establishment of a community hubs model for future Council-owned community facilities. Identified as a solution to the city’s needs through community consultation, community hubs are multifunction, cost effective and accessible facilities that can vary in scale to cater to a wide range of activities and services, and are adaptable to meet the changing needs of the community over time.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor Paul Tully:

A. That Council adopt the Strengthening Ipswich Communities Plan as detailed in Attachment 1.

B. That the key recommendations within the Strengthening Ipswich Communities Plan be progressed through an Implementation Program, to be developed by City Design Branch in collaboration with the relevant internal stakeholders.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Doyle

Martin

Madden

The motion was put and carried.

5. Asset and Infrastructure Services Department Capital Delivery Report December 2024

This is a report concerning the performance of the capital delivery by the Asset and Infrastructure Services Department for the month of December 2024.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor David Martin:

That the report on capital delivery by the Asset and Infrastructure Services Department for the month of December 2024 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Doyle

Martin

Madden

The motion was put and carried.

6. Exercise of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 29 October 2024 to 28 January 2025.

Recommendation

Moved by Councillor Jim Madden:

Seconded by Councillor Marnie Doyle:

That the Exercise of Delegation report for the period 29 October 2024 to
28 January 2025 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Doyle

Martin

Madden

The motion was put and carried.

7. Planning and Environment Court Action Status Report

This is a report concerning a status update with respect to current court actions associated with development planning applications.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor David Martin:

That the Planning and Environment Court Action status report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Doyle

Martin

Madden

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

QUESTIONS / GENERAL BUSINESS

Councillor Madden proposed the following notice of motion for consideration at the next ordinary Council meeting:

That a report be prepared by Council Officers for the March Infrastructure Planning and Assets committee meeting detailing:

1. The options for consideration and approval by Councillors for a standard welcome to suburb/town signs (colours, graphics, dimensions, and layout):

2. Details as to the Council plans to replace outdated brown welcome to suburb/ town signs that have been in place for many years in the Ipswich suburbs/towns west of Karrabin.

8. COMMENCEMENT OF Next meeting

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Jim Madden:

That the Community and Sport Committee meeting commence at 10.20 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Doyle

Martin

Madden

The motion was put and carried.

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.01 am.

The meeting closed at 10.01 am.

18 February 2025

Finance and Governance Committee NO. 2025(01)]

Finance and Governance Committee NO. 2025(01)

18 February 2025

Report

COUNCILLORS’ ATTENDANCE:

Councillor Paul Tully (Chairperson); Councillors Marnie Doyle, Andrew Antoniolli, Jim Madden, Pye Augustine (Observer) and David Martin (Observer)

COUNCILLOR’S APOLOGIES:

Councillor Jacob Madsen (Deputy Chairperson), Mayor Teresa Harding and Deputy Mayor Nicole Jonic

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), General Manager Corporate Services (Matt Smith), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Environment and Sustainability (Kaye Cavanagh), Manager Infrastructure Strategy (Tony Dileo), Construction Manager Capital Delivery Branch (Pedro Baraza), Signature Projects Manager (Raees Rasool), Acting Manager Legal and Governance (General Counsel) (Allison Ferres-MacDonald), Senior Property Officer (Acquisitions and Disposals) (Bianca Gaudry), Manager Procurement (Tanya Houwen), Goods and Services Category Manager (Tim Steinhardt), Acting Chief Financial Officer (Christina Binoya), Treasury Accounting Manager (Paul Mollenhauer), Chief Audit Executive (Freddy Beck), ERP Program Manager (Gerard Nelson), Manager Media, Communications and Engagement (Mark Strong), Theatre Technician (Harrison Cate) and Theatre Technician (Max Moylan)

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

Leave of Absence

That a leave of absence be granted for Mayor Teresa Harding, Deputy Mayor Nicole Jonic and Councillor Jacob Madsen.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Doyle

Antoniolli

Madden

The motion was put and carried.

Acknowledgement of Country

Councillor Paul Tully (Chairperson) delivered the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Finance and Governance Committee No. 2024(07) of 3 December 2024

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

That the minutes of the Finance and Governance Committee held on
3 December 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Doyle

Antoniolli

Madden

The motion was put and carried.

Officers’ Reports

2. Review of Human Rights Policy

This is a report concerning the outcome of the mandatory 4-year review of the existing Human Rights Policy. The Human Rights Policy remains current and requires no amendments. It was considered by the Executive Leadership Team on 25 November and has been referred to the Finance and Governance Committee for noting.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor Andrew Antoniolli:

That the report be received, and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Doyle

Antoniolli

Madden

The motion was put and carried.

3. Strategic Contracting Procedures

The spending of Council funds for goods, services and work is regulated by the Local Government Act 2009 (LGA) and Local Government Regulation 2012 (LGR) under procedures described as the ‘Default Contracting Procedures’ (DCP) and the ‘Strategic Contracting Procedures’ (SCP). Council has used the DCP to their maximum capability and is no longer the most advantageous mechanism for a Council intent on a more dynamic and strategic approach to contracting.

This is a report outlining the costs and benefits of adopting the SCP and seeks Council endorsement to publish a notice regarding adoption of those procedures.

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

A. That the Strategic Contracting Procedures report be received and the contents noted.

B. That Council publish a public notice, by newspaper advert and on the Council website, of: (a) the proposed resolution to apply Chapter 6 Part 2 of the Local Government Regulation 2012 to Council's contracts, (b) the day and time of the meeting where the resolution is to be considered, being the Finance and Governance Committee, 22 April 2025 at 9.00 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Doyle

Antoniolli

Madden

The motion was put and carried.

4. Proposed Acquisition of Land for INF04658 - Ripley Road and Fischer Road Upgrade Project - Stage 1

This is a report concerning a land requirement for project INF04658 - Ripley Road and Fischer Road upgrade. The land acquisition will facilitate the installation of overhead powerlines as part of the service relocations for the road upgrade.

“The attachment/s to this report are confidential in accordance with section 254J(3)(h) of the Local Government Regulation 2012.”

Recommendation

Moved by Councillor Jim Madden:

Seconded by Councillor Andrew Antoniolli:

A. That pursuant to Section 5(1)(b)(i) of the Acquisition of Land Act 1967, Council as “constructing authority” proceed to acquire land described in Confidential Attachment 1, for Road purpose.

B. That in the first instance, the method of acquiring the subject land will be by agreement with the affected person/s in accordance with Division 3, Acquisition of Land Act 1967; however, if agreement cannot be reached, or operational timeframes intervene, the method of acquiring the subject land will be in accordance with Division 2, Acquisition of Land Act 1967.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

D. That Council be kept informed as to the progress and outcome of the acquisition.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Doyle

Antoniolli

Madden

The motion was put and carried.

5. RENEWAL OF LIQUID PETROLEUM GAS (LPG) FOR BUNDAMBA, AND GOODNA AQUATIC CENTRES

This is a report concerning the renewal of the supply agreement for Liquid Petroleum Gas (LPG) for Bundamba and Goodna Aquatic Centres with Origin Energy Retail Ltd to enable continuity of gas supply to these facilities.

This report recommends that Council resolve that the exception under section 235(b) of the Local Government Regulation 2012 applies and that Council proceeds with the engagement of Origin Energy Retail Ltd to provide LPG Supply Agreement for Bundamba and Goodna Aquatic Centres for two (2) years.

Recommendation

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised AND/OR confidential nature of the services that are sought and it would be impractical AND/OR disadvantageous to invite quotes OR tenders for the provision of Supply of LPG to Bundamba and Goodna Aquatic Facilities.

B. That Council enter into a contractual arrangement (Council file reference number Agreement Ref No 5561) with Origin Energy Retail Ltd, at an approximate purchase price of $285,000.00 excluding GST over the entire term, being an initial term of two (2) years, with no options for extension.

Moved by Councillor Marnie Doyle

Seconded by Councillor Andrew Antoniolli

Councillor Paul Tully proposed an amendment to Recommendation B as follows:

B. That Council enter into a contractual arrangement (Council file reference number Agreement Ref No 5561) with Origin Energy Retail Ltd, at an approximate purchase price of $285,000.00 excluding GST over the entire term, being a term of two (2) years, with no options for extension.

The mover and seconder of the original motion agreed to the proposed Recommendation B.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor Andrew Antoniolli:

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised AND/OR confidential nature of the services that are sought and it would be impractical AND/OR disadvantageous to invite quotes OR tenders for the provision of Supply of LPG to Bundamba and Goodna Aquatic Facilities.

B. That Council enter into a contractual arrangement (Council file reference number Agreement Ref No 5561) with Origin Energy Retail Ltd, at an approximate purchase price of $285,000.00 excluding GST over the entire term, being a term of two (2) years, with no options for extension.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Jonic

Doyle

Antoniolli

Madden

The motion was put and carried.

6. Gas Relocation for Springfield Parkway and Springfield Greenbank Arterial Road Upgrade Project

This is a report concerning gas relocation services for Springfield Parkway and Springfield Greenbank Arterial Road Upgrade Project.

Gas Relocation Services have been completed for Stage 1 and Stage 3 totalling $3.6m.

The recommendation is seeking approval for Stage 2 works valued at $4.425m which includes a fifty (50) percent contingency value of $1.475m.

Council is reimbursing APA AM (Allgas) Pty Limited (APA) as the asset owner of the gas network. Ipswich City Council is performing works on our own asset which is in close proximity to the gas network requiring alterations to progress the project deliverables.

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor Jim Madden:

A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the provision of gas relocation services for Springfield Parkway and Springfield Greenbank Arterial Road Upgrade Project.

B. That Council continue its contractual arrangement with APA AM (Allgas) Pty Limited (APA), at an approximate purchase price of $8,085,232.48 excluding GST over the entire term.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Doyle

Antoniolli

Madden

The motion was put and carried.

7. Procurement: Intergraph (Hexagon) Spatial Software Maintenance

This is a report seeking a resolution by Council to continue the annual software maintenance renewal with Intergraph Corporation Pty Ltd for the Hexagon Geospatial APOLLO and IMAGINE products that are operationally utilised as part of Council’s existing spatial services, for a period of up to three (3) years commencing 1 April 2025, at an estimated cost of approximately seventy-five thousand dollars ($75,000) excluding GST for the full three (3) year period.

This matter is required as officers seek Council resolution that the exception under section 235(b) of the Local Government Regulation 2012 applies as the proprietary nature of the supplier’s products means that the incumbent supplier is the only supplier reasonably available to continue the provision of this software maintenance and it would be more costly and disadvantageous to Council to invite quotes or tenders for a comparative solution.

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of Hexagon Geospatial APOLLO and IMAGINE Software Maintenance.

B. That Council enter into a contractual arrangement (Council file reference number 250110-000040) with Intergraph Corporation Pty Ltd, at an approximate purchase price of $75,000 excluding GST over the entire term, being on a yearly or shorter basis as required for up to three (3) years.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Doyle

Antoniolli

Madden

The motion was put and carried.

8. PROCUREMENT - HUMAN RESOURCE INFORMATION SYSTEM (ELEVATEHR)

This is a report concerning the procurement and recommendation to negotiate and enter into contractual arrangements with Consortia 2 for the provision of Ipswich City Council’s Human Resource Information System and associated implementation, licencing and ongoing support.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

Moved by Councillor Jim Madden:

Seconded by Councillor Marnie Doyle:

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 230804-000072 for the provision of Human Resource Information System and associated implementation, licensing and ongoing support to Consortia 2 (Supplier).

B. That Council enter into separate contractual arrangements with the Suppliers at an approximate total purchase price of $10,825,074 excluding GST over the entire term, being an initial term of five (5) years, with options for extension at the discretion of Council (as purchaser), of an additional two (2) X one (1) year terms.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Doyle

Antoniolli

Madden

The motion was put and carried.

9. Invitation as keynote speaker at the Institute of Internal Auditors Wellington New Zealand Conference 2025

This is a report related to an invitation to present as the keynote speaker at the Institute of Internal Auditors (IIA) New Zealand (NZ) Chief Audit Executives (CAE) Forum and Conference 2025 that will be held in Wellington, NZ. The topic will be focusing on their “40-year anniversary” and the future of internal auditing but must still be finalised with their Board and Education Committee, but the initial request is “Navigating the Future: Is Internal Audit at a Crossroads? – Ethical Challenges and Opportunities Paving the Way.”

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Marnie Doyle:

That the Chief Audit Executive be approved to travel to New Zealand to present at the Chief Audit Executive Forum as part of the Institute of Internal Auditors Conference 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Doyle

Antoniolli

Madden

The motion was put and carried.

10. Budget Amendment 2024-2025

This is a report concerning proposed amendment of the 2024-2025 budget, submitted in accordance with Section 170(3) of the Local Government Regulation 2012.

Recommendation

Moved by Councillor Jim Madden:

Seconded by Councillor Andrew Antoniolli:

That the proposed amended 2024-2025 Budget, including the Long-Term Financial Forecast, the 2024-2025 Revenue Policy, the 2024-2025 Revenue Statement, and the amended Debt Policy, as detailed in Attachments 1, 2, 3 and 4 be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Doyle

Antoniolli

Madden

The motion was put and carried.

11. Amendments to CEO Delegations due to Legislative Updates

This is a report concerning updates to the delegation to the CEO due to recent changes to legislation.

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

A. That the delegations to the Chief Executive Officer as detailed in Attachment 1 to the report by the Senior Governance Officer dated 21 January 2025 be repealed.

B. That the delegations to the Chief Executive Officer as detailed in Attachment 2 to the report by the Senior Governance Officer dated 21 January 2025 be adopted.

C. That the delegations to the Chief Executive Officer as detailed in Attachment 4 be amended as detailed in Attachment 3 to the report by the Senior Governance Officer dated 21 January 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Doyle

Antoniolli

Madden

The motion was put and carried.

12. Monthly Financial Performance Report - January 2025

This is a report concerning Ipswich City Council’s (Council) financial performance for the period ending 31 January 2025, submitted in accordance with section 204 of the Local Government Regulation 2012.

Recommendation

Moved by Councillor Jim Madden:

Seconded by Councillor Marnie Doyle:

That the report on Council’s financial performance for the period ending 31 January 2025, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Antoniolli

Madden

The motion was put and carried.

13. Report - Regulation Advisory Committee No. 2025(01) of 5 February 2025

This is the report of the Regulation Advisory Committee No. 2025(01) of
5 February 2025.

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

That Council adopt the recommendations of the Regulation Advisory Committee No. 2025(01) of 5 February 2025.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Doyle

Antoniolli

Madden

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

QUESTIONS / GENERAL BUSINESS

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.24 am.

The meeting closed at 10.43 am.

18 February 2025

Community and Sport Committee NO. 2025(01)]

Community and Sport Committee NO. 2025(01)

18 February 2025

Report

COUNCILLORS’ ATTENDANCE:

Councillors Pye Augustine (Deputy Chairperson), Andrew Antoniolli, David Martin, Jim Madden and Marnie Doyle (Observer)

COUNCILLOR’S APOLOGIES:

Councillor Jacob Madsen (Chairperson), Mayor Teresa Harding and Deputy Mayor Nicole Jonic

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Environment and Sustainability (Kaye Cavanagh), General Manager Corporate Services (Matt Smith), General Manager Planning and Regulatory Services (Brett Davey), Precinct Manager – Nicholas Street Precinct (James Hepburn), Precinct Governance Manager – Nicholas Street (Mitch Grant), Manager Community and Cultural Services (Don Stewart), Manager Marketing and Promotions (Carly Gregory), Manager Library and Customer Services (Samantha Chandler), Manager Media, Communications and Engagement (Mark Strong), Senior Community Activation Officer (Tanya Appleton), Senior Community Funding Officer (Sarah Sheehy), Senior Property Officer (Acquisitions and Disposals) (Bianca Gaudry), Senior Media Officer (Darrell Giles), Theatre Technician (Harrison Cate) and Theatre Technician (Max Moylan)

With the Chairperson Councillor Jacob Madsen as an apology Councillor Pye Augustine (Deputy Chairperson) chaired the meeting.

Recommendation

Moved by Councillor Pye Augustine:

Seconded by Councillor David Martin:

Leave of Absence

That a leave of absence be granted for the Mayor Teresa Harding, Deputy Mayor Nicole Jonic and Councillor Jacob Madsen.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Antoniolli

Martin

Madden

The motion was put and carried.

Acknowledgement of Country

Councillor Pye Augustine (Deputy Chairperson) invited Councillor David Martin to deliver the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Community and Sport Committee
No. 2024(07) of 3 December 2024

Recommendation

Moved by Councillor David Martin:

Seconded by Councillor Andrew Antoniolli:

That the minutes of the Community and Sport Committee held on 3 December 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Antoniolli

Martin

Madden

The motion was put and carried.

Officers’ Reports

2. Goodna Cultural and Arts Centre Activation

This is a report concerning the proposed activation and naming of the Goodna Cultural and Arts Centre at 6 Layard Street, Goodna following the completion of flood recovery works.

Recommendation

Moved by Councillor Pye Augustine:

Seconded by Councillor Andrew Antoniolli:

A. That the report concerning the proposed activation of the Goodna Cultural and Arts Centre at 6 Layard Street, Goodna following the completion of flood recovery works be received and its contents noted.

B. That Council rename the Goodna Cultural and Arts Centre as the Goodna Community Centre.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Antoniolli

Martin

Madden

The motion was put and carried.

3. Community Funding and Support Allocations Status Report -
1 October to 31 December 2024

This is a report concerning the allocation of Council’s Community Funding and Support Program from 1 October to 31 December 2024.

In the three (3) months from 1 October to 31 December 2024, Council approved 75 applications across 68 unique applicants, allocating a total of $238,532 for a variety of community events and projects.

All successful applicants and projects are detailed in Attachment 1 and reported on the Transparency and Integrity Hub in accordance with Council’s principle of transparency and the Community Funding and Support Policy.

Recommendation

Moved by Councillor Pye Augustine:

Seconded by Councillor David Martin:

That the report concerning the allocation of Council’s Community Funding and Support Programs from 1 October to 31 December 2024 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Antoniolli

Martin

Madden

The motion was put and carried.

4. Ipswich Libraries Report Card 2024

This is a report concerning the Ipswich Libraries Report Card 2024.

Recommendation

Moved by Councillor Pye Augustine:

Seconded by Councillor David Martin:

That the report concerning the Ipswich Libraries Report Card 2024 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Antoniolli

Martin

Madden

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

QUESTIONS / GENERAL BUSINESS

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.54 am.

The meeting closed at 11.12 am.

18 February 2025

Economic and Cultural Development Committee NO. 2025(01)]

Economic and Cultural Development Committee NO. 2025(01)

18 February 2025

Report

COUNCILLORS’ ATTENDANCE:

Councillor Pye Augustine (Chairperson); Councillor Marnie Doyle (Deputy Chairperson), Councillors Andrew Antoniolli, David Martin and Jim Madden

COUNCILLOR’S APOLOGIES:

Mayor Teresa Harding, Deputy Mayor Nicole Jonic and Councillor Jacob Madsen

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Brett Davey), General Manager Environment and Sustainability (Kaye Cavanagh), General Manager Community Services (Matt Smith), Precinct Director (James Hepburn), Precinct Governance Manager (Mitch Grant), Manager Community and Cultural Services (Don Stewart), Manager Marketing and Promotions (Carly Gregory), Manager Library and Customer Services (Samantha Chandler), Manager Media, Communications and Engagement (Mark Strong), Economic Development Manager (Dan Heenan), Manager Natural Environment (Phil Smith), Team Leader (Environment and Sustainability), Environmental Events and Sponsorship Officer (Jennifer Mouritz), Senior Media Officer (Darrell Giles), Theatre Technician (Harrison Cate) and Theatre Technician (Max Moylan).

Recommendation

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

Leave of Absence

That a leave of absence be granted for the Mayor Teresa Harding, Deputy Mayor Nicole Jonic and Councillor Jacob Madsen.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Acknowledgement of Country

Councillor Pye Augustine (Chairperson) invited Councillor Marnie Doyle (Deputy Chairperson) to deliver the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Economic and Cultural Development Committee No. 2024(07) of 3 December 2024

Recommendation

Moved by Councillor Marnie Doyle:

Seconded by Councillor Andrew Antoniolli:

That the minutes of the Economic and Cultural Development Committee held on 3 December 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Officers’ Reports

2. Major Community Event Sponsorship - 2025 Ipswich Show

This is a report concerning an application for Major Community Event Sponsorship by the Ipswich Show Society for $35,000 ex GST financial support of the 2025 Ipswich Show, to be held from Friday 16 to Sunday 18 May 2025.

Recommendation

That Council provide Event Sponsorship of $30,000 (excl. GST) to Ipswich Show Society for the 2025 Ipswich Show.

Councillor Pye Augustine proposed an amendment to the motion:

That Council provide Event Sponsorship of $35,000 (excl. GST) to Ipswich Show Society for the 2025 Ipswich Show.

Recommendation

Moved by Councillor Pye Augustine:

Seconded by Councillor Jim Madden:

That Council provide Event Sponsorship of $35,000 (excl. GST) to Ipswich Show Society for the 2025 Ipswich Show.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

3. Quarterly Event Sponsorship and Ticket Allocation Report - 1 October to 31 December 2024

This is a report concerning event sponsorship approved in the period of 1 October 2024 to 31 December 2024 as required under the Event Sponsorship Policy.

Recommendation

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

A. That Council receive and note the following event sponsorship allocations during the 1 October 2024 to 31 December 2024 period:

Event Sponsorship Category 2 over $15,000 (excl. GST) endorsed by Council:

· Spartan AUS 3.0 Pty Ltd $20,000 (excl. GST) in case support for the 2025 Spartan Trifecta Weekend

B. That Council receive and note that there were no event sponsorship ticket allocations made during the 1 October 2024 to 31 December 2024 period.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Move into Closed Session

Recommendation

Moved by Councillor Pye Augustine:

Seconded by Councillor Andrew Antoniolli:

That in accordance with section 254J(3)(g) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 4 titled Nicholas Street Precinct – December 2024 and January 2025 Nicholas Street Precinct Project Control Group, and Item 5 titled Nicholas Street Precinct – Approval of an Agreement for Lease for Tenancy 2B02 Tulmur Walk (8 Nicholas Street).

The meeting moved into closed session at 11.48 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

Move into Open Session

Recommendation

Moved by Councillor Pye Augustine:

That the meeting move into open session.

The meeting moved into open session at 12:05 pm.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

4. Nicholas Street Precinct - December 2024 and January 2025 Nicholas Street Precinct Project Control Group

This is a report concerning the December 2024 and January 2025 Nicholas Street Precinct Project Control Group meeting focussing on the status of the leasing program and associated developments for the retail component of the Nicholas Street Precinct redevelopment.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

Moved by Councillor Pye Augustine:

Seconded by Councillor Andrew Antoniolli:

That the December 2024 and January 2025 Nicholas Street Precinct Project Control Group Report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

5. Nicholas Street Precinct - Approval of an Agreement for Lease for Tenancy 2B02 Tulmur Walk (8 Nicholas Street)

This is a report concerning an Agreement for Lease for Council’s consideration associated with Tenancy 2B02 within Tulmur Walk at 8 Nicholas Street, Nicholas Street Precinct, Ipswich.

“The attachment/s to this report are confidential in accordance with section 254J(3)(c), (g), (i) of the Local Government Regulation 2012.”

Recommendation

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

A. That Council enter into an Agreement for Lease and associated documentation of the Agreement for Lease with the proposed lessee for Tenancy 2B02, Tulmur Walk Building, 8 Nicholas Street (impacting part of Lot 1 RP157021) (“Tenancy 2B02”) within the Nicholas Street Precinct (under the commercial terms detailed in the confidential report and attachments by the Leasing Manager dated 11 February 2025).

B. That conditional upon Council satisfactorily executing the Agreement to Lease with the proposed sub-lessee, (contained in recommendation A of this report), Council enter into a sub-lease for Tenancy 2B02 with the proposed sub-lessee (as detailed in the confidential report and attachments by the Leasing Manager dated 11 February 2025)

C. That Council note, that in relation to Council’s disposal of its leasehold interest in the Tenancy 2B02 to the proposed lessee, that the Ministerial exemption under s236 1(f) of the Local Government Regulation 2012 applies to the disposal of Council’s interest in Tenancy 2B02 (Ministerial exemption contained in Attachment 1 of this report).

D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision at Recommendation A.

E. That Council be kept informed as to the progress and outcome of the execution and publication of details.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Augustine Nil

Doyle

Antoniolli

Martin

Madden

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

QUESTIONS / GENERAL BUSINESS

Councillor Andrew Antoniolli raised the operational issue of the Bradfield Bridge and if there is a need to look at extending the operating hours.

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 11.25 am.

The meeting closed at 12.20 pm.

18 February 2025

Environment and Sustainability Committee NO. 2025(01)]

Environment and Sustainability Committee NO. 2025(01)

18 February 2025

Report

COUNCILLORS’ ATTENDANCE:

Councillor Jim Madden (Chairperson); Councillors Andrew Antoniolli (Deputy Chairperson), Pye Augustine and David Martin (Observer)

COUNCILLOR’S APOLOGIES:

Mayor Teresa Harding, Deputy Mayor Nicole Jonic and Councillor Jacob Madsen

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), General Manager Environment and Sustainability (Kaye Cavanagh), Manager Natural Environment (Phil A Smith), Team Leader Environment and Sustainability (Stephani Grove), Environmental Events and Partnership Officer (Jennifer Mouritz), Environmental Advisory Team Lead (Belinda Whelband), Planning Officer (Environmental Management) (Merrin Allen), Manager Media, Communications and Engagement (Mark Strong), Theatre Technician (Harrison Cate) and Theatre Technician (Max Moylan)

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Pye Augustine:

Leave of Absence

That a leave of absence be granted for the Mayor Teresa Harding, Deputy Mayor Nicole Jonic and Councillor Jacob Madsen.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Augustine

The motion was put and carried.

Acknowledgement of Country

Councillor Jim Madden (Chairperson) delivered the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Environment and Sustainability Committee No. 2024(07) of 3 December 2024

Recommendation

Moved by Councillor Jim Madden:

Seconded by Councillor Andrew Antoniolli:

That the minutes of the Environment and Sustainability Committee held on
3 December 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Augustine

The motion was put and carried.

Officers’ Reports

2. Adoption of Environmental Protection Policy

This is a report concerning the adoption of the Draft Environmental Protection Policy (the Policy). The Policy closes an identified governance gap within the organisation regarding internal environmental management and obligations and will sit alongside the Sustainability Policy and the Natural Environment Policy to cover all areas of environment and sustainability concern within the remit of the Council. The Policy sets the tone for the organisation regarding the consideration and requirements around environmental protection as part of day to day working and clarifies the organisational position to all stakeholders including the community.

Recommendation

Moved by Councillor Pye Augustine:

Seconded by Councillor Andrew Antoniolli:

That Council adopts the Draft Environmental Protection Policy, titled “Environmental Protection Policy” as outlined in Attachment 1.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Augustine

The motion was put and carried.

3. 2024 Sustainable Ipswich Program

This is a report concerning the 2024 “Sustainable Ipswich” campaign, highlighting the success of the program which was delivered from September to November 2024.

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Pye Augustine:

That the report on the 2024 Sustainable Ipswich Program be received and its contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Augustine

The motion was put and carried.

4. 2024 Environment event recap report

This is a report concerning a summary of Environmental Events held during 2024, highlighting key events and campaigns delivered across the year and an overview of planned dates for 2025.

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Pye Augustine:

That the report on the 2024 Environmental Events be received and its contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madden Nil

Antoniolli

Augustine

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

QUESTIONS / GENERAL BUSINESS

Councillor Andrew Antoniolli raised the operational matter of Monday bin collections, in particular recycling, 3-4 areas held over by a day. Councillor Andrew Antoniolli stated that there seems to be pattern in the bin collection and queried the reason for this, and if this will become a regular occurrence, could residents please be informed.

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 1.01 pm.

The meeting closed at 1.20 pm.

Council

Meeting Agenda

27 February

2025

Doc ID No: A11086609

ITEM: 16.1

SUBJECT: CEO Organisational Performance Report for January 2025

AUTHOR: Chief Executive Officer

DATE: 3 January 2025

Executive Summary

This is a monthly report by the Chief Executive Officer focusing on a summary of organisational performance in the areas of workplace health and safety, progress in the delivery of Council’s Corporate and Operational Plans, our people and culture, financial management, capital program delivery, flood recovery, external funding, significant risks and legal matters.

This report is for the month of January 2025. The report for this period highlights current significant matters and progress on key performance indicators.

RECOMMENDATION

That the Chief Executive Officer Organisational Performance Report for the month of January 2025 be received and the contents noted.

BACKGROUND

1. Current Significant Matters

Plan for every resident to have a home in Ipswich

Council has adopted a new Local Housing Action Plan to address housing diversity, availability, choice, and affordability amid a population boom expected to double Ipswich's population to 535,000 by 2046. The plan advocates for investment and action from State and Federal governments to deliver affordable and diverse housing options. The plan also calls for reducing red tape to increase housing stock through "gentle density" and emphasizes the need for improved public transport and the use of under-utilized land for housing.

Native cod swimming in Ipswich rivers after 100 years

Ipswich has successfully reintroduced native cod to its waterways for the first time in over a century, reflecting the city's commitment to healthy river systems. Since 2020, tens of thousands of Mary River cod fingerlings have been released into local creeks and rivers through collaborative efforts. The most recent release in December 2024 saw about 8,000 fingerlings introduced at various sites, including the Bremer and Brisbane rivers. Annual releases have shown positive results, with monitoring indicating healthy cod populations. These apex predators help control invasive fish species, contributing to the overall health of the river ecosystems. The initiative, supported by the Council of Mayors (SEQ) Resilient Rivers Initiative, aims to boost fish diversity and restore the ecological balance in Ipswich's waterways.

Thirty years of a safer Ipswich celebrated

Council's Safe City program has marked 30 years since the installation of its first public safety cameras, which have significantly grown from nine cameras in 1994 to nearly 400 today. The program aims to reduce and deter crime by live streaming footage directly to the Queensland Police Service. Safe City has been recognized as a leading public surveillance system, providing residents with peace of mind and aiding police with valuable information. The program operates 24/7, contributing to public safety and helping in various emergency situations. The initiative has been praised for its high standard of monitoring and its role in enhancing community safety, with plans to expand as the city grows.

Bielby Holdings to deliver major Ripley Valley road upgrades

Council has awarded a $77.4 million contract to Bielby Holdings Pty Ltd for the detailed design and construction of key road upgrades in the Ripley Valley. The contract, approved following a competitive tender process, covers stages 1, 2, and 3 of the Ripley Road and Fischer Road upgrades. These upgrades are crucial for accommodating the region's significant urban growth, with Ripley Valley expected to house a quarter of Ipswich's population. The project includes upgrading Ripley Road to a four-lane divided urban arterial road and Fischer Road to two lanes with off-road pathways. The first stage is set to be completed by the end of 2027, with all stages expected to finish by the 2028-2029 financial year. The initiative is supported by a $24 million low-interest loan from the State Government, aimed at unlocking thousands of housing lots in the area.

2. Workplace Health and Safety

LGAQ LTIFR rate is calculated on a calendar year and not a 12-month rolling total which ICC uses. LTIFR data was not available for February, March and April due to the Fusion system upgrade.

The physical and psycho-social safety and wellbeing of the workforce continues to be the CEO and the organisation’s first and foremost priority.

The LTSR rate equates to the number of days lost for each LTI. The State Average is the average of LTSR across the 62 local councils within the LGAQ scheme. The LGAQ rate is calculated on a calendar year and not a 12-month rolling total which ICC uses.

The IIR rate is the number of injury incidents per 100 workers. The State Average is the average of IIR across the 62 local councils within the LGAQ scheme.

3. Update on Corporate/Operational Plans

The Quarterly Performance Report for October-December 2024 (Quarter 2 period) on the 2024-2025 Operational Plan will be presented to the 27 February 2025 Council Ordinary Meeting.

The Annual Plan and the last quarterly report are available on council’s website:

https://www.ipswich.qld.gov.au/about_council/media/corporate_publications/annual-plan

4. Major Key Performance Indicators

People and Culture

The total workforce for the council organisation ‘head count’ was 1594 in January 2025.

Staff turnover rate was at 11.14% in January 2025, up by 0.87% from December 2024.

For interest, but not direct comparison due to the time and calculation differential, the annual average workforce attrition rate for South-East Queensland councils for 2023 reported by the Local Government Association of Queensland was 16%.

Finance

The full financial performance report for January 2025 has been provided to the Finance and Governance Committee.

The total net result (including capital revenue) for Ipswich City Council as of 31 January 2025 is a surplus of $121.9 million compared to the year to date (YTD) budget surplus of $97.4 million. Council’s YTD operating deficit (excluding capital revenue) is $5.8 million compared to the budgeted YTD deficit of $1.4 million.

Capital expenditure (excluding flood buy back and disaster recovery) is $21.7 million below the YTD budget. This is partly due to delays in the delivery of the asset rehabilitation and the transport and traffic programs.

Capital Delivery Program 2024-2025

Expenditure for the month of January 2025 was below the budgeted levels, with actual expenditure of approximately $4.87 million vs a budget of $8.37 million.

This was a combination of underspend of new fleet items, savings from budget on the Springfield upgrade projects and delays to project completion due to wet weather. While some projects were delayed in January these will not have an impact on full year completion.

5. Risk and Compliance Update

Corporate Risk Register

Council’s corporate risk register is reviewed every two months at the Executive Leadership Team (ELT) Risk Committee meeting, plus a full review takes place every February and August each year. Council’s corporate risk register was discussed at the ELT Risk Committee meetings held on 6 February 2025, with amendments agreed to, areas of responsibility, key mitigations, action plans and milestone progress to be discussed at the meeting to be held on 8 April 2025.

Council’s corporate risk register and risk trends in these risks are reported through Council’s Audit and Risk Management Committee (ARMC) which is held every quarter. The corporate risk register and risk trends in these risks are also circulated to all Councillors on a quarterly basis.

Council continues to seek to actively manage and mitigate its corporate risks.

Legal Matters

An overview of all active court proceedings is provided in a confidential attachment to this report.

Matters that are not the subject of court proceedings will be considered for addition to the report where:

• they concern subject matter of significant public interest/concern; and/or

• where their outcome may present significant financial value/impact for Council; and/or

• where their outcome may set an important precedent for Council.

Generally significant non-court matters will only be reported where they are the subject of dispute and management of that dispute is being administered by Legal Services (as opposed to where Legal Services’ involvement is ad-hoc or limited to the provision of internal advice), or where they concern a significant project for Council. The detail reported in respect of each matter listed has been provided with privacy, confidentiality, and legal professional privilege (and the requirement to maintain same) in mind.

6. Current Consultation Matters

The following community engagement projects are included on Shape your Ipswich, the digital engagement platform that uses a range of digital techniques to connect with the community and promote consultation events. https://shapeyouripswich.com.au/

Engagement data is indicative as consultation period is based on Shape Your Ipswich (SYI) data.

Description of metrics used:

· Contributors – The unique number of Visitors who have left feedback or contributions. Contributors is a unique value, and a Contributor who makes more than one contribution is only counted as a single Contributor.

· Visitors – Visitors is a unique user. A single visitor may make more than one visit to the site, but it is only counted once. A Visitor is not necessarily a single person, but rather a single browsing session that stores a user’s technical information. IP addresses are used to determine unique Visitors.

Engagement projects open on Shape Your Ipswich (January 2025):

Project Name

Project Lead (Council Department)

Purpose of engagement

Springview Estate (Information page)

Planning and Regulatory Services Department

To provide information on Springview Estate, a staged, mixed-use development in the Springfield area. Opened 31 May 2024.

SYI statistics as at 31 January 2025:

· 0 SYI contributors (information page only)

· 919 SYI visitors

Ripley Road & Fischer Road Upgrade

Asset and Infrastructure Services Department

Informing the community on planned works at Ripley Road and Fischer Road. Consultation opened on 23 January 2024 and will remain open until all work is completed.

SYI statistics as at 31 January 2025:

· 15 SYI contributors

· 2,663 SYI visitors

Character Place Nomination (Information page)

Planning and Regulatory Services Department

To seek nominations from the community on historical character places as part of the Planning Scheme. Project opened on 27 February 2023 and will remain open.

SYI statistics as at 31 January 2025:

· 7 SYI contributors

· 677 SYI visitors

The Ipswich Heritage Network Group – closed member page

(Communications hub)

Planning and Regulatory Services Department

Closed page for information sharing and discussion on our city’s heritage, history and conservation. Project opened 29 July 2022 and will remain open.

SYI statistics as at 31 January 2025:

· 6 SYI contributors

· 22 SYI visitors

Habitat Gardens Partnership – closed member page

(Communications hub)

Environment and Sustainability Department

Platform for urban property owners to share their thoughts, ideas, successes, learnings and conservation aspirations. Project opened 11 November 2019 and will remain open.

SYI statistics as at 31 January 2025:

· 4 SYI contributors

· 17 SYI visitors

Ipswich Youth Advisory Committee (IYAC) – closed member page

(Communications hub)

Community, Cultural and Economic Development Department

The communications and engagement ‘hub’ is for IYAC members. This page is continually updated on projects that IYAC members can be involved in. Project opened on 31 January 2024 and will remain open.

SYI statistics as at 31 January 2025:

· 32 SYI contributors

· 60 SYI visitors

Community Panel

Community, Cultural and Economic Development Department

Council’s community engagement program for future-focused policy, strategy, projects and plans. Project opened 20 December 2021 and will remain open.

SYI statistics as at 31 January 2025:

· 249 SYI contributors

· 26,516 SYI visitors

Community Panel – closed member page

Community, Cultural and Economic Development Department

The communications and engagement ‘hub’ for the community panel. This page is continually updated with updates on projects the panel has been involved in. Project opened 22 March 2022 and will remain open.

SYI statistics as at 31 January 2025:

· 106 SYI contributors

· 218 SYI visitors

· 224 community panel members

Creative Industries

Community, Cultural and Economic Development Department

Engagement on Creative Industries programs under the Arts and Cultural Strategy. Main project page Creative Industries opened on 14 April 2023 and will remain open.

Creative Industries main page activities SYI statistics as at 31 January 2025:

· 11 SYI contributors (Play a Part – how you see council supporting the Creative Industries)

Project subpages currently open and SYI statistics as at 31 January 2025:

· ARTiculate subpage activities:

o 51 SYI contributors – opened 20 April 2023 (The skills I want to learn the most)

o 26 SYI contributors – opened 24 April 2023 (Want to learn something else)

· Creators’ Summit – Ipswich activities:

o 3 SYI contributors – opened 5 December 2024 (Question and Answers)

SYI (main page) statistics as at 31 January 2025:

· 228 SYI contributors (project total)

· 31,583 SYI visitors (project total)

Ipswich Central

Community, Cultural and Economic Development Department

Ipswich Central Revitalisation projects, communications, information sharing and public events. Main project page Ipswich Central opened on 28 November 2019 and will remain open.

Project page currently open and SYI statistics as at 31 January 2025:

· Placemaking in Action

o 2 SYI contributors

Project subpage currently open and SYI statistics as at 31 January 2025:

· Light up Ipswich Central – subpage project opened 21 August 2023

o 6 SYI contributors

· Out and About (event page) – subpage project opened 1 April 2022

o 13 SYI contributors (1 event shared in January)

· Green Walkable Streets – Have you seen the new scramble crossing? – subpage project opened 29 November 2022

o 4 SYI contributors

SYI statistics (main page) as at 31 January 2025:

· 878 SYI contributors

· 28,182 SYI visitors

Engagement projects (new) that may open in the month of February 2025:

Project Name	Project Lead (Council Department)	Purpose of engagement
Creators’ of Ipswich – Play a Role	Community, Cultural and Economic Development Department	This page has been created to promote various volunteer opportunities available in Creative Industries, including Creative Industries Event Volunteer, Regional Arts Development Fund (RADF) Assessment Panel, Ipswich Arts Advisory Group (IAAG) and Ipswich Public Art Advisory Group.
Public Art Commissions	Community, Cultural and Economic Development Department	Council is seeking expressions of interest for public art projects under the South East Queensland (SEQ) City Deal Public Art Initiatives program. Four specific locations have been chosen for these commissions, aligning with SEQ guidelines and aiming to enhance current projects in the city.
Old Tallegalla School	Corporate Services Department	Council is seeking feedback from the community to help inform council's decision on the future of Old Tallegalla School. Council is considering whether to surrender Old Tallegalla School to the Queensland Government or rehabilitate the buildings and facilities and enter into a lease with a suitable organisation.
Strategic Regulation Project	Planning and Regulatory Services Department	Council's Legal and Governance Branch are currently in the early stages of a comprehensive Local Law Review, through a project called the Strategic Regulation Project (SRP). A new page will be created to inform the community of the project and keep them updated on when community consultation will take place.

Engagement project updates January 2025:

Project Name	Project Lead (Council Department)	Purpose of engagement
Ripley Road & Fischer Road Upgrade	Asset and Infrastructure Services Department	Informing the community on planned works at Ripley Road and Fischer Road. Consultation opened on 23 January 2024 and will remain open until all work is completed. The page has been updated, sharing the preliminary design and confirming the contractor who will undertake the work. SYI statistics as at 31 January 2025: · 15 SYI contributors · 2,663 SYI visitors
Cameron Park Upgrade	Asset and Infrastructure Services Department	The project page opened on 23 November 2021. The purpose of this engagement was to understand community preferences for upgrades to the playground. The playground has been completed and open to the public. The page has been updated with images of the upgrades. Project moved to closed status. SYI statistics as at 31 January 2025: · 130 SYI contributors · 3,133 SYI visitors
Colleges Crossing Recreation Reserve	Environment and Sustainability Department	The project page opened on 22 March 2023. The purpose of the engagement was to understand how the community used the location prior to the impacts of the 2022 flooding events. The project has been completed and open to the public. The page has been updated with images of the work completed. Project moved to closed status. SYI statistics as at 31 January 2025: · 510 SYI contributors · 6,926 SYI visitors
River Heart Parklands	Environment and Sustainability Department	The project page opened on 3 September 2024. The purpose of the engagement was to understand how the parklands had been used in the past and how the community would like to use them in the future. The page has been updated communicating that the demolition and removal of the overwater structures has taken place. SYI statistics as at 31 January 2025: · 82 SYI contributors · 761 SYI visitors
Creators’ Summit – Ipswich	Community, Cultural and Economic Development Department	The 2025 Creators’ Summit – Ipswich event information page launched 5 December 2024, with the main event scheduled to be held 1 March 2025. The page has been updated to share the second round of presenters shared and timeline updated. SYI statistics as at 31 January 2025: · 3 SYI contributors · 6,772 SYI visitors
Tourism in Ipswich	Community, Cultural and Economic Development Department	The project page opened on 28 September 2023. The purpose of the engagement was to seek feedback from the community on the Draft Destination Development Plan. The page has been updated with results from the engagement and updated visitor statistics. SYI statistics as at 31 January 2025: · 78 SYI contributors · 899 SYI visitors
Ipswich General Cemetery Heritage Project	Asset and Infrastructure Services Department	The project page opened on 24 March 2022. Community feedback was sought on a proposed concept design. Council is redesigning and beautifying the oldest section of the Ipswich General Cemetery. The project will relocate remaining headstones and honour the legacy of those buried there, including early European settlers and First Nations people, even if they remain unidentified. The page was updated to advise that construction has been delayed from 2025-2027 to 2027-2029. SYI statistics as at 31 January 2025: · 27 SYI contributors · 1,617 SYI visitors
Resource Recovery Infrastructure	Environment and Sustainability Department	The project page opened on 26 June 2023, with the goal of providing up-to-date information on completed, ongoing, and upcoming resource recovery projects. Revised content to ensure it remains relevant over time and effectively serves as a comprehensive hub for all resource recovery-related information. SYI statistics as at 31 January 2025: · 32 SYI contributors · 949 SYI visitors
E-Scooters in Ipswich	Community, Cultural and Economic Development Department	The project page opened on 22 September 2020. The second phase of engagement opened on 4 July 2023 and closed 31 January 2025. The page was updated to close off engagement activities. SYI statistics as at 31 January 2025: · 247 SYI contributors (second phase) · 3,116 SYI visitors (second phase) · 613 SYI contributors (project total) · 9,185 SYI visitors (project total)

7. External Funding

Council utilises grant funding from various external sources, primarily Federal and State Government, to assist with the delivery of many projects and services across the organisation. These include operational programs from community development, libraries and sports, through to capital funding to assist with infrastructure projects delivery.

Council can also utilise grant funding to partner with external organisations building partnerships where the project outcomes align with Council's strategic goals.

The below information summarises information related to:

· external funding revenue received by Council;

· any funding decisions received during January 2025;

· applications that have been submitted and are awaiting a decision;

· applications being prepared for submission to a funding body; and

· the grant opportunities suitable for local governments to apply.

Council’s External Funding Team works closely with our Capital Program Delivery Branch and other key stakeholders within council to identify opportunities and the management of successful applications between council and the funding body.

Grant Revenue as at 31 January 2025

Funding Type	Total number of Grant projects	Total External Funding Received	Total Cost of Grant funded project/s (inc. Council & other Contributions)
State Government	78	$53,598,815	$65,346,475
Federal Government	20	$16,923,883	$23,149,577
Other	2	$400,000	$1,207,500
Total	100	$70,922,698	$89,703,552

Grant Decisions received

Grant Program	Successful/ Unsuccessful	Total Grant Funding	Total Project Cost
Growing Gigs Fund – Mixtape Sessions	Successful	$10,000	$20,150
Flying Fox Roost Management Round 7	Successful	$33,000	$33,000
Urban Precincts and Partnerships – Ipswich Central Heart: Arts, Commerce and Urban Greening	Successful	$3,837,000	$3,837,000
Safer Local Roads and Infrastructure Program – Purga School Road Widening	Unsuccessful	$3,904,204	$4,880,254
Queensland Destination Events Program – Little Day Out	Unsuccessful	$20,000	$140,000
HSP – Community Enabling Infrastructure Program - City of Ipswich Western Corridor Catalytic Infrastructure Solution	Unsuccessful	$45,000,000	$97,748,608

Grant Applications submitted and awaiting outcome

Grant Program / Funding Body	Requested Grant Amount	Total Est. Project Cost	Project Submitted in Application
Community Energy Upgrades Fund	$458,212	$916,424	Energy Upgrades Fund
SES Support Grant 24-25	$86,263	$85,263	Goodna SES Gate Upgrade
SES Support Grant 24-25	$7,212	$7,212	Rosewood Roller Door Upgrades
SES Support Grant 24-25	$7,212	$7,212	Marburg Roller Door Upgrades
SES Support Grant 24-25	$90,421	$90,421	Ipswich SES Replacement Shed
Scheme Supply Fund	$200,000	$200,000	Eastern Corridor (Booval to Bundamba) Housing Supply and Place Plan

Unsubmitted Applications Currently in Progress

These applications have been internally identified and endorsed that are currently in development as at end of January 2025, pending submission. Requested funding and total project costs will be advised in future reports.

Grant Program	Proposed Project	Application due date
Urban Precincts and Partnerships Program	Ipswich CBD Precinct Masterplan	Accepting applications until funds are exhausted
Strong and Resilient Communities Program	TBA	20 Feb 2025
SEQ Liveability Public Art Initiatives	TBA	30 May 2025

Grant Opportunities Communicated to the Organisation

The programs are communicated to council by the funding body or identified by council’s External Funding team. This information is shared across stakeholders in council for consideration.

Grant Program	Funding Entity (Fed/State/Other)	Closing Date
Strong and Resilient Communities Program	State Government	20 February 2025
Urban Precincts and Partnerships Program	Federal Government	Accepting applications until funds are exhausted
SEQ Liveability Public Art Initiatives	State Government	30 May 2025
The Native Title Anthropologist Grant Program	Federal Government	25 February 2025
Mobile Black Spot Program Round 8	Federal Government	7 February 2025

8. Council Flood Recovery Coordination

Council is currently working with the Queensland Reconstruction Authority (QRA) and other Departments regarding the costs associated with the February and May 2022 flooding and January 2024 flooding events.

The following tables provide an overview of the current status of claims:

9. Council Resolutions

Number of resolutions finalised since last report September 2024: 69

Number of resolutions in progress as of 17 October 2024: 38

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers

1.	Actions Report as at 17 February 2025 ⇩

	CONFIDENTIAL
2.	2025-01 Legal Services Confidential Attachment for CEO Organisation Performance Report for January 2025

Council

Meeting Agenda

27 February

2025

Doc ID No: A11194831

ITEM: 16.2

SUBJECT: Quarter 2 - Annual Plan 2024-2025 Quarterly Performance

AUTHOR: Corporate Planning and Performance Officer

DATE: 7 February 2025

Executive Summary

This is a report concerning an assessment of Council’s progress toward implementation of the 2024-2025 Annual Plan with notable achievements that have occurred during quarter two (October to December).

Recommendation/s

That the Quarter 2 Annual Plan 2024-2025 Quarterly Performance Report be received and noted.

RELATED PARTIES

There were no declarations of conflict of interest.

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

The 2024-2025 Annual Plan was formally adopted by Council on 30 June 2024. Section 174 of the Local Government Regulation 2012 states the Chief Executive Officer must present to the local government a written assessment of progress towards implementation of the Operational Plan at a minimum of quarterly intervals.

An assessment of Council’s progress during Q2, being 1 October to 31 December 2024, has been prepared from commentary provided by the responsible officers and is contained in Attachment 1. Council’s Finance Branch provides to Council a separate report with high-level details on the financial performance. A full report of performance against the 2024-2025 Annual Plan will be included in Council’s Annual Report to be presented at a future Council meeting in 2025.

An additional table has been provided to indicate items that are identified as Core Business Service measures in the Annual Plan. These measures report on the performance of Council’s 33 service categories.

To view and compare the new 24/25 Core Service Data visit council’s Transparency and Integrity Hub at https://open.ipswich.qld.gov.au/stories.

The deliverable status table below provides a summary of the Q2 progress against each deliverable status. To clarify the progress statements used in the table, please refer to the deliverable status legend also included below:

Deliverable status table:

Deliverable status	Number	%
On Track	32	88.89%
Needs Attention	0	0%
At Risk	2	5.55%
Other	1	2.87%
Complete	1	2.78%
Total	36	100%*

*Data note: There is a 0.01% variance on percentages due to rounding.

Deliverable status legend
On Track	This status represents activity which is delivering as planned through operational plan deliverables, core service activities, corporate projects or an item in the capital works program.
Needs Attention	This status represents activity which is no longer delivering as scheduled however is not yet At Risk.
At Risk	This status represents activity which is at risk of not being completed by the planned end date or not achieving its targeted outcome.
Other	This status represents activity which is outside the standard status indicators. Reasons for use of this status include items that are amended, discontinued, scheduled to start in a later quarter, deferred, may have no available reporting.
Complete	This status represents activity which has been completed and has achieved the targeted outcome.

The budget status table below provides a summary of the Q2 progress against each budget status. To clarify the budget status statements used in the table, please refer to the budget status legend also included below:

Budget status table:

Budget status	Number	%
On Track	28	77.78%
Under/Over	2	5.56%
Other	0	0%
No Budget Allocated	6	16.66%
Complete	0	0%
Total	36	100%*

*Data note: There is a 0.01% variance on percentages due to rounding

Budget status legend
On Track	This status represents budget activity that is delivering as planned.
Under / Over	This status represents budget activity that is delivering over or under planned budget allocation.
Other	This status represents activity which is outside the standard status indicators. Reasons for this status may include items of expenditure which are completed, delayed, deferred or future scheduled.
No Budget Allocated	This status represents activity which has no budget allocation.

Section 174 of the Local Government Regulation 2012 states that a local government may, by resolution, amend its annual operational plan at any time before the end of the financial year.

There were no amendments made in quarter two of the 2024-2025 financial year.

Legal IMPLICATIONS

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

policy implications

There are no policy implications for this report.

RISK MANAGEMENT IMPLICATIONS

Section 174 of the Local Government Regulation 2012 states that the Chief Executive Officer must present to the local government a written assessment of progress towards implementation of the Operational Plan at a minimum of quarterly intervals.

The highest risk is political/reputational should Council fail to meet the mandated deadline for adoption of the Annual Plan Quarterly Report.

Financial/RESOURCE IMPLICATIONS

There are no financial or resource implications for this report.

COMMUNITY and OTHER CONSULTATION

The content of this report has been developed from information provided by each department. This information provides an update on council’s progress towards achieving the objectives of Council’s Annual Plan 2424-2025 and presents notable achievements during Q2.

Conclusion

This is a report concerning an assessment of Ipswich City Council’s progress towards implementation of the Annual Plan 2024-2025 and notable achievements that have occurred during the quarter.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The Recommendation A states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers

1.	Q2 Annual Plan Performance Report ⇩

Josh Mallet

Corporate Planning and Performance Officer

I concur with the recommendations contained in this report.

Candice Johns

Principal Officer (Strategy Performance)

I concur with the recommendations contained in this report.

Haiden Taylor

Acting Manager, Strategy and Performance

“Together, we proudly enhance the quality of life for our community”