Agenda of Council Ordinary Meeting - Thursday, 22 August 2024

Council

Meeting Agenda

22 August

2024

Unconfirmed Minutes of Council Ordinary Meeting

25 July 2024

Held in the Council Chambers, Administration Building

1 Nicholas Street, Ipswich

The meeting commenced at 9.00 am

1. Attendance At Commencement

Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Pye Augustine, Deputy Mayor Nicole Jonic (via audio-link), Paul Tully, Marnie Doyle, Andrew Antoniolli, David Cullen (via audio-link) and Jim Madden

2. Welcome to Country or Acknowledgement of Country

Mayor Teresa Harding delivered the Acknowledgement of Country

3. Opening Prayer

Pastor Robert Howells – Beacon Baptist Church, Brassall

4. Apologies and Leave of Absnence

Nil

5. Condolences

Condolence - Reginald Thomas O'Dea

Resolution C2024/05/135

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That Council convey condolences on behalf of the citizens of the City of Ipswich, to the family of the late Reginald Thomas O’Dea, who passed away on 28 June 2024.

The motion was put and carried.

Attachments

1. Condolence Motion Reginald Thomas O'Dea

6. tRIBUTES

Nil

7. PresentATion OF Petitions

Nil

8. PresentATions and Deputations

Mayor Harding presented the Chief Executive Officer with the Minister’s Award for Urban Design and Movement and Place Award.

9. Public Participation

Nil

10. Matters of Public Interest

Nil

11. Declarations of Interest in matters on the agenda

In accordance with section 150EQ of the Local Government Act 2009, Councillor Andrew Antoniolli informed the meeting that he has a declarable conflict of interest in Item 7 of Item 15.1 titled Provisional Projects Approval.

The nature of the interest is that he is a previous competitor of the Ipswich Touch Association and is currently a badged referee under the Australian Touch Association however due to an injury about two years he advised he won’t be running on fields in the near future.

Councillor Andrew Antoniolli invited the other councillors to determine if he can continue to participate in the decision process.

It was moved by Mayor Teresa Harding and seconded by Councillor Paul Tully that Councillor Andrew Antoniolli does not have a declarable conflict of interest in the matter because there is no personal or financial benefit to the councillor and therefore a reasonable person would trust that the final decision is made in the public interest.

The eligible councillors present at the meeting decided that Councillor Andrew Antoniolli may participate in the meeting in relation to the matter, including by voting on the matter.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Cullen

Madden

Councillor Antoniolli did not take part in the vote on this matter.

The motion was put and carried.

_____________________________________

At Item 1 of Item 15.1 titled Stone Quarry Cemetery - Community Consultation, Councillor Paul Tully made a declaration.

_____________________________________

At Item 3 of Item 15.4 titled Event Sponsorship - 2024 Indigenous Wild Food and Cultural Festival, Deputy Mayor Nicole Jonic made a declaration.

12. Confirmation of Minutes

12.1

Confirmation of Minutes of Ordinary Meeting

Resolution C2024/05/136

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That the Minutes of the Ordinary Meeting held on 20 June 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

12.2

Confirmation of Minutes of Special Meeting

Resolution C2024/05/137

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That the Minutes of the Special Meeting held on
27 June 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

13. mayoral Minute

Nil

14. Business Outstanding – iNCLUDING cONDUCT mATTERS AND Matters Lying on the Table to be Dealt With

14.1

Response to Mayoral Minute titled Permanent Police Shopfront for Town Square Redbank Plains

Resolution C2024/05/138

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the letter of response from the Minister for Education and Minister for Youth Justice to the Mayoral Minute titled “Permanent Police Shopfront for Town Square Redbank Plains” be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

15. Reception and Consideration of Committee Reports

15.1

Report of Infrastructure, Planning and Assets Committee No. 2024(02) of 16 July 2024

Resolution C2024/05/139

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

That Council adopt the recommendations of the Infrastructure, Planning and Assets Committee
No. 2024(02) of 16 July 2024 with the exception of Items 1 and 7.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee – Item 1

Stone Quarry Cemetery - Community Consultation

Moved by Councillor Andrew Antoniolli:
Seconded by Councillor Jim Madden:

Recommendation

A. That the report on the Stone Quarry Cemetery community consultation be received and noted.

B. That the final designs come back to the Infrastructure Planning and Assets Committee for consideration.

C. That all signage come back to the Infrastructure, Planning and Assets Committee for consideration.

On the advice of Council officers, Mayor Teresa Harding proposed an amendment to the recommendations.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

A. That Council Officers continue to progress the establishment of an Islamic burial section at an Ipswich City Council managed cemetery.

B. That a masterplan for works and enhancements to further improve Stone Quarry Cemetery be provided to Council for consideration prior to further engagement in respect to this cemetery.

C. That the masterplan the subject of recommendation B includes proposed interpretive features including information signage (but excluding denominational and directional signage).

D. That the Shape Your Ipswich Page be updated to include the community consultation report.

In accordance with section 150EQ of the Local Government Act 2009, Councillor Paul Tully informed the meeting that he has a declarable conflict of interest in Item 1 of Item 15.1 – titled Stone Quarry Cemetery - Community Consultation.

The nature of the interest is that he is a trustee of the Goodna Cemetery Trust appointed by the State Government.

Councillor Paul Tully invited the other councillors to determine if he can continue to participate in the decision process.

It was moved by Councillor Antoniolli and seconded by Mayor Teresa Harding that Councillor Paul Tully does not have a declarable conflict of interest in the matter because there is no personal or financial benefit to the councillor and therefore a reasonable person would trust that the final decision is made in the public interest.

The eligible councillors present at the meeting decided that Councillor Paul Tully may participate in the meeting in relation to the matter, including by voting on the matter.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Doyle

Antoniolli

Cullen

Madden

Councillor Paul Tully did not take part in the vote on this matter.

The motion was put and carried.

Mayor Teresa Harding proposed a variation to Recommendation C as follows:

C. That the masterplan the subject of recommendation B includes proposed interpretive features including information signage and that signage is to be considered by Council at a future meeting.

The seconder of the amended motion agreed to the proposed variation.

Resolution C2024/05/140(IPAAC)

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

A. That Council Officers continue to progress the establishment of an Islamic burial section at an Ipswich City Council managed cemetery.

B. That a masterplan for works and enhancements to further improve Stone Quarry Cemetery be provided to Council for consideration prior to further engagement in respect to this cemetery.

C. That the masterplan the subject of recommendation B includes proposed interpretive features including information signage and that signage is to be considered by Council at a future meeting.

D. That the Shape Your Ipswich Page be updated to include the community consultation report.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

Infrastructure, Planning and Assets Committee - Item 2

Confirmation of Minutes of the Infrastructure, Planning and Assets Committee No. 2024(01) of 11 June 2024

Resolution C2024/05/141

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

That the minutes of the Infrastructure, Planning and Assets Committee held on 11 June 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee – Item 3

Planning and Environment Court Action Status Report

Resolution C2024/05/142(IPAAC)

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

That the Planning and Environment Court Action status report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee – Item 4

Exercise of Delegation Report

Resolution C2024/05/143(IPAAC)

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

That the Exercise of Delegation report for the period 27 May 2024 to 28 June 2024 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee – Item 5

Personal Tributes in Councils Openspace and Road Network - Assessment of Application

Resolution C2024/05/144(IPAAC)

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

A. That this matter be deferred for consideration at a future meeting of the Infrastructure, Planning and Assets Committee and that consultation be undertaken with the divisional Councillors and Mayor.

B. That the applicant be invited to provide a finalised new application form.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee – Item 6

Public Monuments and Memorials - Assessment of Application

Resolution C2024/05/145(IPAAC)

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

That the matter be deferred for consideration at a future meeting of the Infrastructure, Planning and Assets Committee and that consultation with the divisional Councillors and Mayor take place prior to the re-presentation of the report.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Infrastructure, Planning and Assets Committee – Item 7

Provisional Projects Approval

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

A. That Council approve the Provisional Projects listed below to design and construction in accordance with the Capital Investment in Provisional Projects Policy:

1. Division 1 – Extension of the existing storage facility within Redbank Plains Recreation Reserve, Redbank Plains $11,700.

2. Division 3 – Installation of bollards, associated slip rail and lighting for an overflow carpark for Jim Finimore Park, Leichhardt $48,000.

3. Division 4 – Installation of footpath connection fronting Rosewood State School at School Street, Rosewood $25,000.

B. That the Installation of a Rotary Peace Pole within Robelle Domain as listed below, be deferred to the next meeting of the Infrastructure, Planning and Assets Committee.

Division 2 – Installation of a Rotary Peace Pole within Robelle Domain, Springfield Central $15,000.

Mayor Teresa Harding proposed an amendment to the recommendation to remove the current Recommendation B wording and incorporate the following into a single recommendation:

4. Division 2 – Installation of a Rotary Peace Pole within Robelle Domain, Springfield Central $6,292, subject to approval of the Rotary Club of Greater Springfield Board

Resolution C2024/05/146(IPAAC)

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That Council approve the Provisional Projects listed below to design and construction in accordance with the Capital Investment in Provisional Projects Policy:

1. Division 1 – Extension of the existing storage facility within Redbank Plains Recreation Reserve, Redbank Plains $11,700.

2. Division 3 – Installation of bollards, associated slip rail and lighting for an overflow carpark for Jim Finimore Park, Leichhardt $48,000.

3. Division 4 – Installation of footpath connection fronting Rosewood State School at School Street, Rosewood $25,000.

4. Division 2 – Installation of a Rotary Peace Pole within Robelle Domain, Springfield Central $6,292, subject to approval of the Rotary Club of Greater Springfield Board.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

Infrastructure, Planning and Assets Committee – Item 8

Asset and Infrastructure Services Department Capital Delivery Report May 2024

Resolution C2024/05/147(IPAAC)

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

That the report on capital delivery by the Asset and Infrastructure Services Department be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

15.2

Report of Finance and Governance Committee No. 2024(02) of 16 July 2024

Resolution C2024/05/148

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

That Council adopt the recommendations of the Finance and Governance Committee No. 2024(02) of 16 July 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee - Item 1

Confirmation of Minutes of the Finance and Governance Committee No. 2024(01) of 11 June 2024

Resolution C2024/05/149

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

That the minutes of the Finance and Governance Committee held on 11 June 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 2

Adoption of Artificial Intelligence Policy

Resolution C2024/05/150(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

That the policy titled ‘Artificial Intelligence Policy’ as set out in Attachment 1 be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 3

Update on the iVolve Business Case

Resolution C2024/05/151(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

That the update report on the iVolve Business Case be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 4

Urban Utilities Statement of Strategic Intent (SOSI) and Participations Returns Policy (PRP) and Participation Agreement (PA)

Resolution C2024/05/152(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

A. That Council approve the amendments to the Participation Agreement between the Central SEQ Distributor-Retailer Authority (trading as Urban Utilities) and Ipswich City Council as a Participant to the Participation Agreement as per Confidential Attachment 1 to this report.

B. That Council approve the amended Participation Return Policy per Confidential Attachment 3 to this report.

C. That Council approve Urban Utilities’ 2029 Statement of Strategic Intent contained in Confidential Attachment 4 to this report.

D. That the Chief Executive Officer be authorised to sign a Variation Agreement that formalises the approved amendments to the Participation Agreement and Participation Returns Policy, and to do any other acts necessary to implement Council’s decisions in accordance with section 13(3) of the Local Government Act 2009.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 5

Procurement: CloudLibrary Library eResources

Resolution C2024/05/153(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

Recommendation

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised AND/OR confidential nature of the services that are sought and it would be impractical AND/OR disadvantageous to invite quotes OR tenders for the provision of CloudLibrary Library eResources.

B. That Council enter into a contractual arrangement (Council file reference number 5185) with OCLC (UK) Limited, at an approximate purchase price of $600,000 excluding GST over the entire term, being an initial term of one (1) year, with options for extension at the discretion of Council (as purchaser), of an additional two (2) X one (1) year terms.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 6

Procurement: Increase in Contract Value- Microsoft EA Licenceing

Resolution C2024/05/154(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

A. That Council approve an increase in expenditure for the provision of Microsoft EA Licencing Renewal with supplier Data#3 Limited from $4,431,000 to $4,845,000 excluding GST for the current contracted period up to 31 July 2025. This constitutes an increase of $414,000 excluding GST.

B. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 7

Procurement: ArcGis Online Creator & Mobile Worker Software Licencing, Maintenance (2024)

Resolution C2024/05/155(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised AND/OR confidential nature of the services that are sought and it would be impractical AND/OR disadvantageous to invite quotes OR tenders for the provision of the ArcGIS Software licencing including, ArcGIS Online Creator and Mobile Worker licencing and maintenance of the software products and related ancillary items.

B. That Council enter into a contractual arrangement (Council file reference 5186) with Esri, Australia Pty Ltd, at an approximate purchase price of $35,000.00 excluding GST over the entire term, being an initial term of one (1) year, with no extension option.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 8

Procurement - Culture Amp Employee Experience Survey Platform

Resolution C2024/05/156(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

Recommendation

B. That Council enter into a contractual arrangement Culture Amp Pty Ltd, at an approximate purchase price of $295,740.00 excluding GST over the entire term, being an initial term one (1) year, with options for extension at the discretion of Council (as purchaser), of an additional two (2) X one (1) year terms.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Move into Closed Session

Resolution C2024/05/157

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That in accordance with section 254J(3)(g) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 9 of Item 15.2 titled Procurement: Extension and Increase in Spend on Commercial Cleaning – Contract 13902.

The meeting moved into closed session at 9.56 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

Move into Open Session

Resolution C2024/05/158

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That the meeting move into open session.

The meeting moved into open session at 10.04 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

Finance and Governance Committee – Item 9

Procurement: Extension and Increase in Spend on Commercial Cleaning - Contract 13902

Resolution C2024/05/159(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

A. That Council approve an increase in expenditure for the provision of Commercial Cleaning with the supplier, Total Building Maintenance (TBM) from $6,900,000 to $10,500,000 excluding GST for the current contracted period up to December 2024 and include future 1 x 12 month extension option to December 2025. This constitutes an increase of $3,600,000 excluding GST.

B. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 10

Proposal to Acquire Property Located at 2B Thompson Street Bundamba for Drainage Purpose

Resolution C2024/05/160(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

A. That Council resolve to purchase or acquire land located at 2B Thompson Street, BUNDAMBA, more particularly described as Lot 4 on Registered Plan 116873 (Council file reference 6179), for drainage purpose.

B. That in the first instance, the method of acquisition shall be as a purchase by agreement with the affected person/s pursuant to the Property Law Act 1974.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

D. That Council be kept informed as to the progress and outcome of the acquisition.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 11

Amending Subordinate Local Law - Off Street Regulated Parking, 134 Parkland Drive Springfield Central

Resolution C2024/05/161(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

A. That it be noted that 4 submissions were received during the public consultation period for the proposed Subordinate Local Law (Amending) Subordinate Local Law No. 5.1 (Parking) 2024 and actioned as per the report.

B. That the proposed Subordinate Local Law (Amending) Subordinate Local Law No. 5.1 (Parking) 2024 does not contain any anti-competitive provisions.

C. That Council make proposed Subordinate Local Law (Amending) Subordinate Local Law No. 5.1 (Parking) 2024 as set out in Attachment 1 of the report, as advertised.

D. That pursuant to Section 32 of the Local Government Act 2009, Council adopt the consolidation version of Subordinate Local Law No.5.1 (Parking) 2013, as set out in Attachment 3 of the report.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Finance and Governance Committee – Item 12

Swifts Leagues Club Cameron Park

Resolution C2024/05/162(FAGCC)

Moved by Councillor Paul Tully:

Seconded by Councillor Marnie Doyle:

A. That the report in relation to Swifts Leagues Club Cameron Park, be received and noted.

B. That Council approve the proposed framework and the commercial approach to any variations to the existing lease, as outlined in the confidential Attachment 1 to this report.

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take action in relation to the variation of the existing Lease or the creation of a new Lease.

D. That the matter be brought back to Council for approval of any amendments to the existing lease or new Lease.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Adjourn Meeting

Resolution C2024/05/163

Moved by Mayor Teresa Harding:

Seconded by Councillor Pye Augustine:

That the meeting be adjourned at 10:10 am to reconvene at 10.40 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

The meeting reconvened at 10.40 am.

15.3

Report of Community and Sport Committee No. 2024(02) of 16 July 2024

Resolution C2024/05/164

Moved by Councillor Jacob Madsen:

Seconded by Councillor Pye Augustine:

That Council adopt the recommendations of the Community and Sport Committee No. 2024(02) of 16 July 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Community and Sport Committee - Item 1

Confirmation of Minutes of the Community and Sport Committee
No. 2024(01) of 11 June 2024

Resolution C2024/05/165

Moved by Councillor Jacob Madsen:

Seconded by Councillor Pye Augustine:

That the minutes of the Community and Sport Committee held on 11 June 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Community and Sport Committee – Item 2

Community Funding and Support Allocations Status Report - 1 April To 30 June 2024

Resolution C2024/05/166(CASCC)

Moved by Councillor Jacob Madsen:

Seconded by Councillor Pye Augustine:

That the report concerning the allocation of Council’s Community Funding and Support Programs from
1 April to 30 June 2024 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

In accordance with section 150EQ of the Local Government Act 2009, Deputy Mayor Nicole Jonic informed the meeting that she has a prescribed conflict of interest in Item 3 of Item 15.4 titled Event Sponsorship - 2024 Indigenous Wild Food and Cultural Festival.

The nature of the prescribed conflict of interest as previously declared at the Economic and Cultural Development Committee, is that Deputy Mayor Jonic is on the Executive of the Ipswich Turf Club Board.

Deputy Mayor Nicole Jonic advised that she will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

15.4

Report of Economic and Cultural Development Committee No. 2024(02) of 16 July 2024

Resolution C2024/05/167

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That Council adopt the recommendations of the Economic and Cultural Development Committee
No. 2024(02) of 16 July 2024 with the exception of Item 3.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Economic and Cultural Development Committee - Item 1

Confirmation of Minutes of the Economic and Cultural Development Committee No. 2024(01) of 11 June 2024

Resolution C2024/05/168

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That the minutes of the Economic and Cultural Development Committee held on 11 June 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Economic and Cultural Development Committee - Item 2

Confirmation of Minutes of the Special Meeting of the Economic and Cultural Development Committee No. 2024(02) of 20 June 2024

Resolution C2024/05/169

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That the minutes of the Special Economic and Cultural Development Committee meeting held on
20 June 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

At 10.48 am Deputy Mayor Nicole Jonic left the meeting via audio-link due to a previously declared interest in Item 3.

Economic and Cultural Development Committee – Item 3

Event Sponsorship - 2024 Indigenous Wild Food and Cultural Festival

Resolution C2024/05/170(EACDC)

Moved by Councillor Pye Augustine:

Seconded by Councillor Jim Madden:

That We Care Aboriginal and Torres Strait Islanders for Aged and Disabled Associated Incorporated receive $21,500 excl. GST financial support for the 2024 Indigenous Wild Food & Cultural Festival.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Tully

Doyle

Antoniolli

Cullen

Madden

All Councillors except Deputy Mayor Nicole Jonic were present when the vote was taken.

The motion was put and carried.

At 10.51 am Deputy Mayor Nicole Jonic returned to the meeting room.

Economic and Cultural Development Committee – Item 4

Quarterly Event Sponsorship and Ticket Allocation Report

Resolution C2024/05/171(EACDC)

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

A. That Council receive and note the following event sponsorship allocations during the 1 April 2024 to
30 June 2024 period:

Major Community Event Sponsorship Category 1 up to $15,000 excl. GST approved by the General Manager, Community Culture and Economic Development:

· Ipswich District Teacher-Librarian Network $13,636 (excl. GST) in cash support for the StoryArts Festival Ipswich 2024

Event Sponsorship Category 2 over $15,000 (excl. GST) endorsed by Council:

· Willowbank Raceway $35,000 (excl. GST) in cash support for the 2024 Gulf Western Oil Winternationals

B. That Council receive and note that no event impact study support was confirmed during the 1 April 2024 to 30 June 2024 period

C. That Council receive and note that there were no event sponsorship ticket allocations made during the 1 April 2024 to 30 June 2024 period

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Economic and Cultural Development Committee – Item 5

Ipswich Central Revitalisation - Six monthly Report - June 2024

Resolution C2024/05/172(EACDC)

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That the report concerning the Ipswich Central Revitalisation progress since November 2023 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Economic and Cultural Development Committee – Item 6

Nicholas Street Precinct - June 2024 Retail Sub-Project Steering Committee Report

Resolution C2024/05/173(EACDC)

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

That the June 2024 Retail Sub-Project Steering Committee Report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Economic and Cultural Development Committee – Item 7

Nicholas Street Precinct - Approval of a Lease for Upper Ground Floor 143 Brisbane Street

Resolution C2024/05/174(EACDC)

Moved by Councillor Pye Augustine:

Seconded by Councillor Marnie Doyle:

A. That Council enter into a Lease (and any ancillary documentation) with the proposed lessee of the Tenancy Upper Ground Level, 143 Brisbane Street (impacting Lots 1 and 2 on RP50109) (“Tenancy Upper Ground Level”) within the Nicholas Street Precinct (under the commercial terms detailed in the confidential report and attachments by the Leasing Manager dated 4 July 2024).

B. That Council note, that in relation to Council’s disposal of its leasehold interest in the Tenancy Upper Ground Level to the proposed lessee, that the Ministerial exemption under s236 (f) of the Local Government Regulation 2012 applies to the disposal of Council’s interest in the Tenancy Upper Ground Level (Ministerial exemption contained in Attachment 1 of this report).

C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision at Recommendation A.

D. That Council be kept informed as to the progress and outcome of the execution and publication of details.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

15.5

Report of Environment and Sustainability Committee No. 2024(02) of 16 July 2024

Resolution C2024/05/175

Moved by Councillor Jim Madden:

Seconded by Councillor Marnie Doyle:

That Council adopt the recommendations of the Environment and Sustainability Committee
No. 2024(02) of 16 July 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Environment and Sustainability Committee - Item 1

Confirmation of Minutes of the Environment and Sustainability Committee No. 2024(01) of 11 June 2024

Resolution C2024/05/176

Moved by Councillor Jim Madden:

Seconded by Councillor Marnie Doyle:

That the minutes of the Environment and Sustainability Committee held on
11 June 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Environment and Sustainability Committee – Item 2

Support to the State Emergency Service Policy

Resolution C2024/05/177(ESC)

Moved by Councillor Jim Madden:

Seconded by Councillor Marnie Doyle:

That the revised Support to the State Emergency Service Policy as outlined in Attachment 3 be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Environment and Sustainability Committee – Item 3

Disaster Preparedness Market Research

Resolution C2024/05/178(ESC)

Moved by Councillor Jim Madden:

Seconded by Councillor Marnie Doyle:

That the report titled Disaster Preparedness Market Research be received and the content noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

Environment and Sustainability Committee – Item 4

Recommendation for Board Chair of Greenovate Pty Ltd

Resolution C2024/05/179(ESC)

Moved by Councillor Jim Madden:

Seconded by Councillor Marnie Doyle:

A. That in accordance with Rule 7.2(a) of the Greenovate Constitution, together with Logan City Council and Redland City Council, Ipswich City Council appoint an independent director and chairperson* of Greenovate Pty Ltd A.C.N. 672 812 154 as outlined in the report.

B. That it be recommended to maintain all attachments as confidential, as the information is subject to legally privileged as well as private and commercial in confidence.

*Due to the confidential nature of this appointment and until such time as the other Councils have adopted their recommendations, the name of the proposed director will be held in confidence.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried by block resolve.

15.6

Report of Special Economic and Cultural Development Committee NO. 2024(03) OF 25 JULY 2024

Resolution C2024/05/180

Moved by Councillor Pye Augustine:

Seconded by Councillor Andrew Antoniolli:

That Council adopt the recommendations of the Special Economic and Cultural Development Committee No. 2024(03) of 25 July 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

SPECIAL ECONOMIC AND CULTURAL DEVELOPMENT Committee – Item 1

nICHOLAS STREET PRECINCT – APPROVAL OF AN AGREEMENT FOR LEASE FOR TENANCY T2 VENUE (37 nICHOLAS STREET)

Resolution C2024/05/181

Moved by Councillor Pye Augustine:

Seconded by Councillor Andrew Antoniolli:

A. That Council enter into an Agreement for Lease and associated documentation of the Agreement for Lease with the proposed lessee for Tenancy T2 of the Venue Building (impacting part of Lot 1 on RP209886) (“Tenancy T2”) within the Nicholas Street Precinct (under the commercial terms detailed in the confidential report and attachments by the Leasing Manager dated 15 July 2024).

B. That conditional upon Council satisfactorily executing the Agreement to Lease with the proposed lessee, (contained in recommendation A of this report), Council enter into a lease for Tenancy T2 with the proposed lessee (as detailed in the confidential report and attachments by the Leasing Manager dated 15 July 2024).

C. That Council note, in relation to Council’s disposal of its leasehold interest in the Tenancy T2 to the proposed lessee, that the Ministerial exemption under s236 1(f) of the Local Government Regulation 2012 applies to the disposal of Council’s interest in Tenancy T2 (Ministerial exemption contained in Attachment 1 of this report).

D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision at Recommendation A and B.

E. That Council be kept informed as to the progress and outcome of the execution and publication of details.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

16. Officers’ Reports

16.1

CEO Organisational Performance Report for June 2024

Resolution C2024/05/182

Moved by Mayor Teresa Harding:

Seconded by Councillor Pye Augustine:

That the Chief Executive Officer Organisational Performance Report for the month of June 2024 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

16.2

Advisory Panel for Chief Executive Officer Annual Performance Appraisal

Recommendation

It is recommended that Council resolve:

A. That the current CEO Performance Appraisal Panel Chair Mayor Teresa Harding and panel member Councillor Marnie Doyle complete the CEO Final Performance Appraisal for FY2023-2024.

B. That Council appoint an additional Councillor as the third panel member of the CEO Performance Appraisal Panel, commencing duties for the FY2024-2025 CEO Performance Agreement and Appraisal.

Mayor Teresa Harding proposed that in respect of Recommendation B, the third panel member be Councillor Paul Tully.

B. That Council appoint Councillor Paul Tully as the third panel member of the CEO Performance Appraisal Panel, commencing duties for the FY2024-2025 CEO Performance Agreement and Appraisal.

Resolution C2024/05/183

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A. That the current CEO Performance Appraisal Panel Chair Mayor Teresa Harding and panel member Councillor Marnie Doyle complete the CEO Final Performance Appraisal for FY2023-2024.

B. That Council appoint Councillor Paul Tully as the third panel member of the CEO Performance Appraisal Panel, commencing duties for the FY2024-2025 CEO Performance Agreement and Appraisal.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Antoniolli (Abstain)

Madsen

Augustine

Jonic

Tully

Doyle

Cullen

Madden

The motion was put and carried.

16.3

Consistency Review - Draft Planning Scheme and Local Laws

Resolution C2024/05/184

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

A. That Council propose to make:

a. Local Law (Amending) Local Law No. 1 (Administration) 2024 as set out in Attachment 1 of the report.

b. Local Law (Amending) Local Law No. 3 (Commercial Licensing) 2024 as set out in Attachment 2 of the report.

c. Subordinate Local Law (Amending) Subordinate Local Law No. 3.1 (Commercial Licensing) 2024 as set out in Attachment 3 of the report.

d. Local Law (Amending) Local Law No. 5 (Parking) 2024 as set out in Attachment 4 of the report.

e. Subordinate Local Law (Amending) Subordinate Local Law No. 5.1 (Parking) 2024 as set out in Attachment 5 of the report.

f. Subordinate Local Law (Amending) Subordinate Local Law No. 6.1 (Animal Management) 2024 as set out in Attachment 6 of the report.

g. Local Law (Amending) Local Law No. 8 (Nuisances and Community Health and Safety) 2024 as set out in Attachment 7 of the report.

B. That Council undertake a preliminary assessment of any potentially anti-competitive provisions to determine whether the provisions will result in any significant impacts.

C. If the preliminary assessment undertaken under Recommendation B identifies an anti-competitive provision that will result in a significant impact, Council undertake consultation on the anti-competitive provision as part of the public consultation process outlined in Recommendation D.

D. That Council approve proceeding to public consultation for the proposed laws in Recommendation A of this report.

E. That Council approve to proceed to State Government interest check on the below laws in accordance with section 29A of the Local Government Act 2009:

a. Local Law (Amending) Local Law No. 1 (Administration) 2024 as set out in Attachment 1 of the report.

b. Local Law (Amending) Local Law No. 3 (Commercial Licensing) 2024 as set out in Attachment 2 of the report.

c. Local Law (Amending) Local Law No. 5 (Parking) 2024 as set out in Attachment 4 of the report.

d. Local Law (Amending) Local Law No. 8 (Nuisances and Community Health and Safety) 2024 as set out in Attachment 7 of the report

F. That, following completion of the actions identified in Recommendations B, C, D, and E, a report be provided to a future Council meeting to progress the proposed local laws and subordinate local laws in Clause A to the final stage of the formal local law-making process, in accordance with the Local Government Act 2009 and Council’s Local Law-Making Process Policy.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

16.4

Monthly Financial Performance Report - June 2024

Resolution C2024/05/185

Moved by Mayor Teresa Harding:

Seconded by Councillor Jim Madden:

That the report on Council’s financial performance for the period ending 30 June 2024, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

16.5

Motions for 2024 Local Government Association of Queensland Conference

Resolution C2024/05/186

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

A. That Council approve Motion 1 as detailed in Attachment 1 to be submitted to the 2024 LGAQ Conference.

B. That Council approve Motion 2 as detailed in Attachment 2 to be submitted to the 2024 LGAQ Conference.

C. That Council approve Motion 3 as detailed in Attachment 3 to be submitted to the 2024 LGAQ Conference.

D. That Council approve Motion 4 as detailed in Attachment 4 to be submitted to the 2024 LGAQ Conference.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

17. Notices of Motion

17.1

Notice of Motion - City of Ipswich - Nuclear Free Zone

Resolution C2024/05/187

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

That this Council reaffirms its long-held stance and historic declaration that the City of Ipswich remain a nuclear free zone.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

Suspension of Meeting Procedures

Resolution C2024/05/188

Moved by Councillor Jacob Madsen:

Seconded by Councillor Pye Augustine:

That the provision of these meeting procedures be suspended, as is necessary, for the purpose of discussing an emergent matter relating to Greenwood Village Road/Redbank Plains Road Intersection Project.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

Greenwood Village road/Redbank Plains Road Intersection Project to be delivered separate to Redbank Plains Road Stage 4

Resolution C2024/05/189

Moved by Councillor Jacob Madsen:

Seconded by Councillor Pye Augustine:

A. That a report be provided to the next Infrastructure, Planning and Assets Committee regarding a proposal to deliver the Greenwood Village Road/Redbank Plains Road Intersection Upgrade as its own project, ahead of Redbank Plains Road Stage 4 (which currently is to include the works).

B. The report should include cost estimates, and detail infrastructure charges collected in the local area from the last 10 years.

C. The report should advise Council of what decisions and budget are required to commence design work and required property acquisitions to upgrade the intersection to either its ultimate design of a signalised intersection servicing two lanes of traffic either way on Redbank Plains Road, or an interim solution with limited redundancy in the future.

D. The intention of this resolution is to expedite such works on the intersection to alleviate significant safety concerns for the affected community.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

PROPOSED NOTICE OF MOTION

Councillor Marnie Doyle gave notice of her intention to move the following Notice of Motion at the next Council Ordinary Meeting:

That Ipswich City Council make publicly available the recorded briefing session and other correspondence in relation to the “We Can’t Wait Campaign” underway noting there has been interest from media and ongoing calls for transparency.

Suspension of Meeting Procedures

Resolution C2024/05/190

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

That the provision of these meeting procedures be suspended, to enable the immediate consideration of Council’s “We Can’t Wait Campaign”.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

We Can't Wait Campaign	Recommendation Moved by Councillor Andrew Antoniolli: Seconded by Councillor Jim Madden: A. That Council immediately suspend all advertising, promotion and all other aspects of its “We Can’t Wait” campaign pending the following: - A formal Council resolution in support of the campaign; - A meeting of all Councillors, the CEO and relevant General Manager(s) with all local State Members to discuss Council’s nominated projects, convened as soon as possible by the Chief Executive Officer. B. That Council recommence regular meetings of the ‘Elected Representatives Working Group’, made up of elected representatives that represent the city of Ipswich, including all Councillors and State and Federal MPs.
	Councillor Paul Tully proposed the following amendment to the original motion: Delete the first two (2) clauses of paragraph A and insert: Council continue to support the “We Can’t Wait” campaign. That all specific advertising and promotion of the campaign be approved by the CEO in consultation with all Councillors. Amend the third paragraph of A to insert the word “That” at the start and insert the “be” before the word “convened”. The mover and seconder of the original motion agreed to the proposed amendment.
	Councillor Paul Tully proposed the following variation for Recommendation A. A. That Council support the “We Can’t Wait” campaign. Councillor Marnie Doyle proposed the following variation to Recommendation B: B. That all specific advertising and promotion of the campaign, outside of what has already been provided to Councillors, be approved by the CEO in consultation with all Councillors.
	The mover and seconder of the original motion agreed with the proposed amended motions.
	Resolution C2024/05/191 Moved by Councillor Andrew Antoniolli: Seconded by Councillor Jim Madden: A. That Council support the “We Can’t Wait” campaign. B. That all specific advertising and promotion of the campaign, outside of what has already been provided to Councillors, be approved by the CEO in consultation with all Councillors. C. That a meeting of all Councillors, the CEO and relevant General Manager(s) with all local State Members to discuss Council’s nominated projects, be convened as soon as possible by the Chief Executive Officer. D. That Council recommence regular meetings of the ‘Elected Representatives Working Group’, made up of elected representatives that represent the city of Ipswich, including all Councillors and State and Federal MPs. AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Augustine Jonic Tully Doyle Antoniolli Cullen Madden The motion was put and carried.

WITHDRAWAL OF PROPOSED NOTICE OF MOTION

In considering the above resolution Councillor Marnie Doyle formally withdrew her proposed Notice of Motion.

Resumption of Meeting Procedures

Resolution C2024/05/192

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Antoniolli:

That provision of these meeting procedures be resumed to continue with the order of business.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Augustine

Jonic

Tully

Doyle

Antoniolli

Cullen

Madden

The motion was put and carried.

18. Questions on Notice

Nil

MEETING CLOSED

The meeting closed at 1.05 pm.

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

13 August 2024

Infrastructure, Planning and Assets Committee NO. 2024(03)]

Infrastructure, Planning and Assets Committee NO. 2024(03)

13 August 2024

Report

COUNCILLORS’ ATTENDANCE:

Councillor Andrew Antoniolli (Chairperson); Councillors Paul Tully (Deputy Chairperson), Mayor Teresa Harding, David Cullen and Jim Madden; Councillors Marnie Doyle (Observer), Pye Augustine (Observer) and Jacob Madsen (Observer)

COUNCILLOR’S APOLOGIES:

Deputy Mayor Nicole Jonic

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), General Manager Infrastructure and Asset Services (Matt Anderson), General Manager Planning and Regulatory Services (Brett Davey), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Corporate Services (Matt Smith), Chief Financial Officer (Jeff Keech), Manager, Community and Cultural Services (Don Stewart), Manager Infrastructure Strategy (Tony Dileo), Infrastructure Strategy and Planning Manager (Mary Torres), Team Lead Open Space and Facilities (Mark Bastin), Manager Development Planning (Greg Potter), Corporate Governance Manager (Shasha Ingbritsen), Development Assessment West Manager (Nikki Morrison), Senior Planner Development (Blake O’Neill), Planner Development (Naomi McIver), Chief of Staff – Office of the Mayor (Melissa Fitzgerald), Manager Media, Communications and Engagement (Mark Strong), Senior Communications and Policy Officer (Jodie Richter), Senior Media Officer (Darrell Giles) and Theatre Technician (Harrison Cate)

Leave of Absence – dEPUTY MAYOR NICOLE JONIC

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

That a leave of absence be granted for Deputy Mayor Nicole Jonic.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Cullen

Madden

The motion was put and carried.

WELCOME TO COUNTRY OR Acknowledgement of Country

Councillor Andrew Antoniolli (Chairperson) delivered the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

1. Response to Notice of Motion - Inclusion of Plaques for Dogs at Dog Parks

This is a report concerning a response to a Notice of Motion submitted by Councillor Jacob Madsen at the Council Ordinary Meeting held on 26 October 2023, requesting that Council widen the scope of the Public Monuments and Memorials Policy to include plaques for dogs at dog parks.

Recommendation

Moved by Councillor Jim Madden:

Seconded by Councillor Paul Tully:

A. That the report be received and the contents noted.

B. That Council does not permit the memorialising/commemorating of domestic pets and animals on Council-owned or managed land.

C. That the Public Monuments and Memorials Policy and Personal Tributes in Council Open Space and Road Network Policy remain unchanged and continue to solely recognise people, groups, places, and events of significance to the Ipswich region.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Cullen

Madden

The motion was put and carried.

2. Response to notice of motion: Intersection of Redbank Plains Road and Greenwood Village Road, Redbank Plains

This is a report concerning a response to a Notice of Motion submitted by Councillor Jacob Madsen at the Council Ordinary Meeting held on 25 July 2024. Councillor Madsen requested a report be provided to the next Infrastructure, Planning and Assets Committee regarding a proposal to deliver the Greenwood Village Road / Redbank Plains Road intersection upgrade as its own project, ahead of Redbank Plains Road Stage 4 (which currently is to include the works).

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

A. That Council note the contents of this report.

B. That Council proceed with the planning, design and construction of the ultimate works for Redbank Plains Road Stage 4 in accordance with current timelines.

C. That Council note that movement restriction works will likely be undertaken by development activity in the area.

Councillor Paul Tully proposed the following amendment to Recommendation C:

C. That a further report be prepared to examine all alternatives to full prohibition of right hand turns at the corner of Greenwood Village Road and Redbank Plains Road.

The mover of the original recommendation agreed to the proposed amendment.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

A. That Council note the contents of this report.

B. That Council proceed with the planning, design and construction of the ultimate works for Redbank Plains Road Stage 4 in accordance with current timelines.

C. That a further report be prepared to examine all alternatives to full prohibition of right hand turns at the corner of Greenwood Village Road and Redbank Plains Road.

With the agreement of the Chairperson, Councillor Pye Augustine (Observer) proposed a variation to Recommendation B with the addition of the following words at the end of the Recommendation:

, subject to keeping all Councillors updated on the progress of the planning and if budget opportunities arise, consider this project to be brought forward.

The mover and seconder of the amended motion agreed to the proposed variation.

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

A. That Council note the contents of this report.

B. That Council proceed with the planning, design and construction of the ultimate works for Redbank Plains Road Stage 4 in accordance with current timelines, subject to keeping all Councillors updated on the progress of the planning and if budget opportunities arise, consider this project to be brought forward.

C. That a further report be prepared to examine all alternatives to full prohibition of right hand turns at the corner of Greenwood Village Road and Redbank Plains Road.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Cullen

Madden

The motion was put and carried.

Confirmation of Minutes

3. Confirmation of Minutes of the Infrastructure, Planning and Assets Committee No. 2024(02) of 16 July 2024

Recommendation

Moved by Councillor Jim Madden:

Seconded by Councillor Andrew Antoniolli:

That the minutes of the Infrastructure, Planning and Assets Committee held on 16 July 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Cullen

Madden

The motion was put and carried.

Officers’ Reports

4. Provisional Projects Approval

This is a report seeking Council consideration of, and capital funding for, the Provisional Projects listed in this report.

The project has been suggested by the Division 2 Councillors for assessment against the Capital Investment in Provisional Projects Policy.

The project noted in this report has been assessed by the Asset and Infrastructure Services Department and is considered consistent with the policy and is tabled for consideration by Council to progress.

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

That Council approve the Provisional Project listed below, in accordance with the Capital Investment in Provisional Projects Policy, allowing it to progress for design and construction:

1. Division 2 – Installation of an electronic solar powered Speed Awareness Sign in Summit Drive, Springfield Lakes $20,000.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Cullen

Madden

The motion was put and carried.

5. Cable Theft Across the LGA

This is a report concerning copper cable theft across the local government area (LGA) and actions taken to reduce thefts.

Recommendation

Moved by Councillor Jim Madden:

Seconded by Councillor Paul Tully:

That Council note the efforts taken by Council employees to minimise the theft of copper cable.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Cullen

Madden

The motion was put and carried.

Adjourn Meeting

Recommendation

Moved by Mayor Teresa Harding:

Seconded by Councillor Jim Madden:

That the meeting be adjourned at 10.05 am to reconvene at 10.35 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Cullen

Madden

The motion was put and carried.

The meeting reconvened at 10.36 am.

6. Asset and Infrastructure Services Department Capital Delivery Report June 2024

This is a report concerning the performance of the capital delivery by the Asset and Infrastructure Services Department for the month of June 2024.

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

That the report on capital delivery by the Asset and Infrastructure Services Department be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Cullen

Madden

The motion was put and carried.

7. Development Application Recommendation 2129/2023/MCU - Material Change of Use - Intensive Animal Husbandry (Greyhound Dog Breeding and Training Facility)

This is a report concerning an application seeking approval for a Material Change of Use – Intensive Animal Husbandry (Greyhound Dog Breeding and Training Facility) at 763 Ipswich Boonah Road, Purga.

The application requires determination by Council in accordance with the Framework for Development Applications and Related Activities Policy, as more than 20 properly made submissions objecting to the proposed development have been received.

The proposed development has been assessed against the applicable assessment benchmarks. The proposed development generally complies with the assessment benchmarks or can be conditioned to comply as outlined below.

Recommendation

Moved by Councillor Jim Madden:

Seconded by Councillor Paul Tully:

That Council approve Development Application No. 2129/2023/MCU, being the Material Change of Use for Intensive Animal Husbandry (Greyhound Dog Breeding and Training Facility), subject to conditions as contained in Attachment 1 of this report.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Antoniolli (Abstain)

Harding

Cullen

Madden

The motion was put and carried.

8. Planning and Environment Court Action Status Report

This is a report concerning a status update with respect to current court actions associated with development planning applications.

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Mayor Teresa Harding:

That the Planning and Environment Court Action status report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Cullen

Madden

The motion was put and carried.

9. Exercise of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 28 June 2024 to 29 July 2024.

Recommendation

Moved by Councillor Andrew Antoniolli:

Seconded by Councillor Jim Madden:

That the Exercise of Delegation report for the period 28 June 2024 to 29 July 2024 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Cullen

Madden

The motion was put and carried.

NOTICES OF MOTION

10. Notice of Motion - Criminal Code (Decriminalising Sex Work) and Other Legislation Amendment Bill 2024

Councillor Paul Tully gave notice of his intention to move the following motion at the Infrastructure, Planning and Assets Committee Meeting of 13 August 2024:

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

That Council consider the implications of the legislation change as a result of the Criminal Code (Decriminalising Sex Work) and Other Legislation Amendment Bill 2024 as it relates to Council’s planning controls, advertising and any prohibited uses for example proximity to schools, churches etc.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Cullen

Madden

The motion was put and carried.

MATTERS ARISING

Nil

11. Commencement of Next Meeting

Recommendation

Moved by Councillor Paul Tully:

Seconded by Mayor Teresa Harding:

That the Finance and Governance Committee commence at 12.15 pm.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Antoniolli Nil

Tully

Harding

Cullen

Madden

The motion was put and carried.

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.00 am.

The meeting closed at 11.44 am.

13 August 2024

Finance and Governance Committee NO. 2024(03)]

Finance and Governance Committee NO. 2024(03)

13 August 2024

Report

COUNCILLORS’ ATTENDANCE:

Councillor Paul Tully (Chairperson); Councillors Jacob Madsen (Deputy Chairperson), Mayor Teresa Harding, Andrew Antoniolli and Jim Madden; Councillors David Cullen (via audio-link - Observer), Pye Augustine (Observer), Marnie Doyle (Observer)

COUNCILLOR’S APOLOGIES:

Deputy Mayor Nicole Jonic

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), General Manager Corporate Services (Matt Smith), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Asset and Infrastructure Services (Matt Anderson), General Manager Planning and Regulatory Services (Brett Davey), Chief Financial Officer (Jeff Keech), Treasury Accounting Manager (Paul Mollenhauer), Corporate Governance Manager (Shasha Ingbritsen), Property Services Manager (Alicia Rieck), Senior Property Officer Tenure (Kerry Perrett), Manager, Legal and Governance (General Counsel) (Tony Dunleavy), Learning and Development Consultant (Heather McKoy), Category Specialist (Yuri Flores), ICT Business Manager (Fiona Bristow), Senior Communications and Policy Officer (Jodie Richter), Manager, Media, Communications and Engagement (Mark D. Strong), Senior Media Officer (Darrell Giles), Chief of Staff – Office of the Mayor (Melissa Fitzgerald) and Theatre Technician (Harrison Cate)

Leave of Absence - Deputy Mayor Nicole Jonic

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

That a Leave of Absence be granted for Deputy Mayor Nicole Jonic.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Antoniolli

Madden

The motion was put and carried.

Welcome to Country or Acknowledgement of Country

Mayor Teresa Harding delivered the Acknowledgement of Country

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Finance and Governance Committee No. 2024(02) of 16 July 2024

Recommendation

Moved by Councillor Paul Tully:

Seconded by Mayor Teresa Harding:

That the minutes of the Finance and Governance Committee held on 16 July 2024 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Antoniolli

Madden

The motion was put and carried.

Officers’ Reports

2. Review of Chief Executive Officer Delegations

This is a report concerning a review of the delegations provided to the Chief Executive Officer.

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

A. That the delegations to the Chief Executive Officer as detailed in Attachment 1 be repealed.

B. That the delegations to the Chief Executive Officer as detailed in Attachment 2 be amended as detailed in Attachment 3.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Antoniolli

Madden

The motion was put and carried.

3. Concession for General Rates - 6 Krypton Court, CAROLE PARK QLD 4300

This is a report concerning a request for a concession for general rates from The Salvation Army (Qld) Property Trust for a property at 6 Krypton Court, CAROLE PARK QLD 4300.

“The attachment/s to this report are confidential in accordance with section 254J(3)(d) of the Local Government Regulation 2012.”

Recommendation

Moved by Councillor Paul Tully:

Seconded by Mayor Teresa Harding:

That having satisfied the criteria in s120 of the of the Local Government Regulation 2012, as well as the Rates Concession Policy, the property at 6 Krypton Court CAROLE PARK QLD 4300, be granted a 100% concession on the differential general rate from the 26 April 2024, being the date of application.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Antoniolli

Madden

The motion was put and carried.

4. Lease over Freehold Land at 1 Turnberry Way, Brookwater - Oakmont Park

This is a report concerning a proposed new lease over freehold land located at 1 Turnberry Way, Brookwater (Oakmont Park) between Ipswich City Council (Council) and the Body Corporate for Brookwater Home Owners Club Community Titles Scheme 29222 (BHOC).

Recommendation

A. That Council resolve to surrender the existing lease at 1 Turnberry Way, Brookwater more particularly described as part of Lot 124 and Plan SP214127 to Body Corporate for Brookwater Home Owners Club Community Titles Scheme 29222 (Lessee), for park purposes.

B. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(iii) of the Regulation applies to the disposal of interest in land at 1 Turnberry Way, Brookwater more particularly described as part of Lot 124 and Plan SP214127, for park purposes, because it is for renewal of a lease to the existing lessee.

C. That Council renew the lease (Council file reference number 6214 with Body Corporate for Brookwater Home Owners Club Community Titles Scheme 29222 (Lessee) in the following manner:

(i) by way of a new lease for an initial term of nineteen (19) years at an annual rent of $1.00 excluding GST, payable to Council if demanded and with no options for extension; and

(ii) by way of a second consecutive lease that commences after the expiry of the new lease in Recommendation B(i) for a consecutive term of twenty (20) years at an annual rent of $1.00 excluding GST, payable to Council if demanded and with no options for extension.

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Jim Madden:

That the matter be deferred until the September meeting of the Finance and Governance Committee.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Antoniolli

Madden

The motion was put and carried.

5. Procurement - Cohga Weave Mapping Subscription - 2024

This is a report seeking a resolution by Council to enter into a contract with Cohga Pty Ltd for the provision of the Cohga Weave Mapping Solutions that is operationally utilised as part of Council’s existing spatial services.

The exception under section 235(b) of the Local Government Regulation 2012 applies due to the specialised nature of the services provided. The proprietary nature of the incumbent supplier’s services means that there is only one supplier who is reasonably available to provide the continued subscription to this suite of services. Further, due to the current implementation of an enterprise spatial solution by Council, it is more costly and disadvantageous to Council to tender for other software solutions when delivery of the enterprise spatial project will provide a comparative solution.

Recommendation

Moved by Councillor Paul Tully:

Seconded by Mayor Teresa Harding:

A. That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of the Weave Mapping Solution.

B. That Council enter into a contractual arrangement (Council file reference number 5251) with Cohga Pty Ltd for an approximate purchase price of $176,000.00 excluding GST over the entire term, being an initial term of six (6) months, with options for extension at the discretion of Council, for an additional one (1) x six (6) month period.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Antoniolli

Madden

The motion was put and carried.

6. Procurement - articulate 360 teams licences subscription

This is a report seeking a resolution by Council to enter into a contractual arrangement with The Trustee for THE DAVID LOOKE FAMILY TRUST trading as MICROWAY (Microway) for the provision of Articulate 360 licences.

The exception under section 235(b) of the Local Government Regulation 2012 applies due to the specialised nature of the services provided. The proprietary nature of the incumbent supplier’s services means that there is only one supplier who is reasonably available to provide the continued subscription to the licences. Further, the risk of changing supplier makes it more costly and disadvantageous to Council to go to quote or tender for a similar service.

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Jim Madden:

B. That Council enter into a contractual arrangement (Council file reference number fA614764) with The Trustee for THE DAVID LOOKE FAMILY TRUST trading as MICROWAY, at an approximate purchase price of $39,063.42 excluding GST over the entire term, being an initial term of three (3) years, with no options for extension.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Antoniolli

Madden

The motion was put and carried.

7. Procurement - Telecommunications Services

This is a report concerning the procurement and recommendation to negotiate and enter into a contractual arrangement with Telstra Corporation Limited for the provision of Ipswich City Council’s Telecommunication Services.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Recommendation

Moved by Councillor Paul Tully:

Seconded by Mayor Teresa Harding:

A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 21786 for the provision of Telecommunication Services to Telstra Corporation Limited (Supplier).

B. That Council enter into a contractual arrangement with the Supplier at an approximate purchase price of twelve million six hundred thousand dollars ($12,600,000) excluding GST over the entire term, being an initial term of three (3) years, with options for extension at the discretion of Council (as purchaser), of an additional three (3) year and one (1) year term, for the total term of seven (7) years if all extension options are exercised.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Antoniolli

Madden

The motion was put and carried.

8. Procurement - Human Resource Information System

This is a report seeking a resolution by Council to enter into a contract with SAP Australia Pty Ltd (SAP) for the provision of a cloud-based subscription, support, maintenance and other related ancillary items for the payroll and job application components of Council’s core operational Human Resources Information System (HRIS).

The exception under s235(a) of the Local Government Regulation 2012 applies as the complex integration of the solution provided by SAP means that there is only one supplier who is reasonably available to continue to provide the system.

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Jim Madden:

A. That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the provision of the SAP HRIS system and associated components.

B. That Council enter into a contractual arrangement (Council file reference 5083) with SAP Australia Pty Ltd, at an approximate purchase price of seven hundred and fifty thousand dollars ($750,000.00) excluding GST over the entire term, being an initial term of one (1) year, with and option for extension at the discretion of Council (as purchaser), of an additional one (1) year term.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Antoniolli

Madden

The motion was put and carried.

9. Report - Regulation Advisory Committee No. 2024(01) of 5 August 2024

This is the report of the Regulation Advisory Committee No. 2024(01) of 5 August 2024.

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Andrew Antoniolli:

That Council adopt the recommendations of the Regulation Advisory Committee No. 2024(01) of 5 August 2024.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Antoniolli

Madden

The motion was put and carried.

10. Monthly Financial Report - July 2024

This is a report concerning Council’s financial performance for the period ending 31 July 2024, submitted in accordance with section 204 of the Local Government Regulation 2012.

Recommendation

Moved by Councillor Paul Tully:

Seconded by Councillor Jim Madden:

That the report on Council’s financial performance for the period ending 31 July 2024, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Nil

Madsen

Harding

Antoniolli

Madden

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 12.23 pm.

The meeting closed at 12.32 pm.

Council

Meeting Agenda

22 August

2024

Doc ID No: A10388647

ITEM: 16.1

SUBJECT: CEO Organisational Performance Report for July 2024

AUTHOR: Chief Executive Officer

DATE: 10 July 2024

Executive Summary

This is a monthly report by the Chief Executive Officer focusing on a summary of organisational performance in the areas of workplace health and safety, progress in the delivery of Council’s Corporate and Operational Plans, our people and culture, financial management, capital program delivery, flood recovery, external funding, significant risks and legal matters.

This report is for the month of July 2024. The report for this period highlights current significant matters and progress on key performance indicators.

RECOMMENDATION

That the Chief Executive Officer Organisational Performance Report for the month of July 2024 be received and the contents noted.

BACKGROUND

1. Current Significant Matters

Western Resource Recovery Centre Site Consultation

Council has advanced community consultation to select a location for the new Western Resource Recovery Centre. The decision-making process includes significant community involvement, with the current Rosewood facility being considered for expansion as one of the options to meet growing demands. The council's extensive search of over 750 locations including many identified through input from the community underscores the commitment to addressing the needs of the expanding western corridor of Ipswich.

Significant Milestone for Springfield Traffic

The Springfield Greenbank Arterial, adjacent to Brighton Homes Arena within the Springfield Central Stadium, has achieved a significant milestone in the city's most extensive road upgrade project by opening four lanes to traffic. The duplication of Springfield Parkway and Springfield Greenbank Arterial is essential for accommodating the rapid growth in one of Queensland's fastest-growing areas. The recent completion involved substantial construction efforts, including laying over 10,000 tonnes of asphalt and excavating 34,000 cubic meters. The project also includes nearly completed upgrades to kerbs and streetlights, as well as advancements in park 'n' ride facilities and traffic management systems.

Advocacy for funding for key infrastructure priorities

In the lead up to the next State election council has commenced delivery of the 'We Can't Wait' advocacy campaign. The campaign advocates for funding for three of council’s strategic infrastructure priorities. The campaign emphasises the need for upgrades to public transport and highway infrastructure to support the city's growth and calls for the government to deliver the necessary infrastructure to support the expected population boom. The 'We Can't Wait' campaign will continue to engage the community and advocate on behalf of Ipswich through various marketing and communication channels.

2. Workplace Health and Safety

The LTIFR rate equates to lost time injuries every six months. The State Average is the average of LTIFR across the 62 local councils within the Local Government Association

Queensland (LGAQ) scheme.

LGAQ LTIFR rate is calculated on a calendar year and not a 12-month rolling total which ICC uses. LTIFR data was not available for February, March and April due to the Fusion system upgrade.

The physical and psycho-social safety and wellbeing of the workforce continues to be the CEO and the organisation’s first and foremost priority.

The LTSR rate equates to the number of days lost for each LTI. The State Average is the average of LTSR across the 62 local councils within the LGAQ scheme. The LGAQ rate is calculated on a calendar year and not a 12-month rolling total which ICC uses.

The Injury Incident Rate (IIR) is a new reporting indicator for Council as of June 2023. The IIR rate is the number of injury incidents per 100 workers. The State Average is the average of IIR across the 62 local councils within the LGAQ scheme.

3. Update on Corporate/Operational Plans

The Quarterly Performance Report for July-September 2024 (Quarter 1 period) on the 2024-2025 Operational Plan will be presented to the 28 November 2024 Council meeting.

The Annual Plan and the last quarterly report are available on council’s website:

https://www.ipswich.qld.gov.au/about_council/media/corporate_publications/annual-plan

4. Major Key Performance Indicators

People and Culture

The total workforce for the council organisation ‘head count’ was 1587 in July 2024.

Staff turnover rate was at 10.7% in July 2024.

For interest, but not direct comparison due to the time and calculation differential, the annual average workforce attrition rate for South-East Queensland councils for 2023 reported by the Local Government Association of Queensland was 16%.

Finance

The full financial performance report for July 2024 has been provided to the Finance and Governance Committee.

Council’s overall net result (including capital revenues) is greater than budget with a net surplus of $21.2 million compared to the budget of $14.2 million. The operating surplus is $2.7 million ahead of budget, which is primarily being driven by higher revenues and is offset by lower spending in materials and services.

Capital expenditure (excluding the Voluntary Home Buy Back Scheme) for the month was $4.2 million behind budget due to the timing of the delivery of the Nicholas Street Venue and strategic transport projects.

Capital Delivery Program 2024-2025

The month of July sees the start of the new financial year and a number of capital projects commencing following the adoption of the budget. Project teams are gearing up for the design and construction of various projects via resource planning, scheduling and procurement. At the time of writing, financial figures for the month of July were unavailable and will be commented on in future updates.

5. Risk and Compliance Update

Corporate Risk Register

Council’s corporate risk register is reviewed every two months at the Executive Leadership Team (ELT) Risk Committee meeting, Council’s corporate risk register will be fully reviewed at the ELT Risk Committee meeting to be held on 22 October 2024, with amendments agreed to, areas of responsibility, key mitigations, action plans and milestone progress.

Council’s corporate risk register and risk trends in these risks are reported through Council’s Audit and Risk Management Committee (ARMC) which is held every quarter. The corporate risk register and risk trends in these risks are also circulated to all Councillors on a quarterly basis.

Council continues to seek to actively manage and mitigate its corporate risks.

Legal Matters

An overview of all active court proceedings is provided in a confidential attachment to this report. Due to the timing of the August Council meeting,

Matters that are not the subject of court proceedings will be considered for addition to the report where:

• they concern subject matter of significant public interest/concern; and/or

• where their outcome may present significant financial value/impact for Council; and/or

• where their outcome may set an important precedent for Council.

Generally significant non-court matters will only be reported where they are the subject of dispute and management of that dispute is being administered by Legal Services (as opposed to where Legal Services’ involvement is ad-hoc or limited to the provision of internal advice), or where they concern a significant project for Council. The detail reported in respect of each matter listed has been provided with privacy, confidentiality, and legal professional privilege (and the requirement to maintain same) in mind.

6. Current Consultation Matters

The following community engagement projects are included on Shape your Ipswich, the digital engagement platform that uses a range of digital techniques to connect with the community and promote consultation events. https://shapeyouripswich.com.au/

Engagement data is indicative as consultation period is based on Shape Your Ipswich (SYI) data. For a final Community Engagement Report contact the project lead.

Description of metrics used:

· Contributors – The unique number of Visitors who have left feedback or contributions. Contributors is a unique value, and a Contributor who makes more than one contribution is only counted as a single Contributor.

· Visitors – Visitors is a unique user. A single visitor may make more than one visit to the site, but it is only counted once. A Visitor is not necessarily a single person, but rather a single browsing session that stores a user’s technical information. IP addresses are used to determine unique Visitors.

Engagement projects open on Shape Your Ipswich (July 2024):

Project Name

Project Lead (Council Department)

Purpose of engagement

Walkability along East Street

Community, Cultural and Economic Development Department

Project opened on 26 July 2024 and will close on 13 October. Engagement aimed at hearing from the community on their experience commuting along East Street both before and after the installation of a green urban arbour.

SYI statistics as at 29 July 2024:

· 16 SYI contributors

· 101 SYI visitors

What’s the GO with Organics

Environment and Sustainability Department and

Planning and Regulatory Services Department

Project opened on 15 July 2024 and will close on 15 September 2024. Engagement is being undertaken to understand the best way to transition from FOGO to GO.

SYI statistics as at 29 July 2024:

· 17 SYI contributors

· 198 SYI visitors

Springview Estate (information page)

Planning and Regulatory Services Department

To provide information on Springview Estate, a staged mixed-use development in the Springfield area. Opened 31 May 2024.

SYI statistics as at 29 July 2024:

· 0 SYI contributors (information page only)

· 412 SYI visitors

Ipswich Youth Advisory Committee (IYAC) – closed member page

(Communications hub)

Community, Cultural and Economic Development Department

The communications and engagement ‘hub’ is for IYAC members. This page is continually updated on projects that IYAC members can been involved in. Project opened on 22 January 2024 and will remain open.

SYI statistics as at 29 July 2024:

· 32 SYI contributors

· 55 SYI visitors

Ripley Road & Fischer Road Upgrade

Asset and Infrastructure Services Department

Consultation opened on 23 January 2024 and will remain open until all work is completed. Added additional FAQs and responded to community feedback.

SYI statistics as at 29 July 2024:

· 14 SYI contributors

· 1,505 SYI visitors

Draft Aboriginal and Torres Strait Islander Community Engagement Guide

Environment and Sustainability Department

Consultation opened on 12 December 2023 for the YUP Native Title Party and opened for general public on 18 December 2023. Engagement has been extended and will close on Monday 19 August 2024.

SYI statistics as at 29 July 2024:

· 42 SYI contributors

· 1,132 SYI visitors

Heart Check: the facts about the Nicholas Street Precinct development

(Information page)

Community, Cultural and Economic Development Department

Informing the community on the history and current state of the Nicholas Street Precinct development. Project opened on 24 November 2023.

SYI statistics as at 29 July 2024:

· 0 SYI contributors (information page only)

· 979 SYI visitors

Waste Odours in Ipswich

(Information page)

Environment and Sustainability Department and

Planning and Regulatory Services Department

Informing the community on waste odours impacting Ipswich residents. Project opened on 14 September 2023.

SYI statistics as at 29 July 2024:

· 0 SYI contributors (information page only)

· 1,148 SYI visitors

Western Resource Recovery Centre Site Location

Environment and Sustainability Department

Phase 1 of engagement opened on 17 July 2023 and closed 14 August 2023. Phase 2 of engagement opened on 18 July 2024 and will close on 26 August 2024 and seeking to gain feedback on shortlisted sites.

SYI statistics as at 29 July 2024:

· 54 SYI contributors (second phase)

· 850 SYI visitors

(second phase)

· 74 SYI contributors (project total)

· 4,462 SYI visitors (project total)

Creative Industries

(main page)

Community, Cultural and Economic Development Department

Engagement on creative industries programs under the Arts and Cultural Strategy. Main project page Creative Industries opened on 14 April 2023 and will remain open.

Main page activities SYI statistics as at 29 July 2024:

· 34 SYI contributors (Most important current goal from Arts and Cultural Strategy)

· 10 SYI contributors (Play a Part – how you see council supporting the Creative Industries)

Project subpages currently open and SYI statistics as at 29 July 2024:

· ARTiculate main subpage activities:

o 41 SYI contributors – opened 20 April 2023 (The skills I want to learn the most)

o 19 SYI contributors - opened 24 April 2023 (Want to learn something else)

· ARTiculate Upcoming Workshops booked through Humanitix:

o Artwork Statements and Bios – 3 August

o How to photograph your artwork – 10 August

o Applying for the Ipswich Art Awards – 17 August

· Ipswich Art Awards – subpage project

o 5 SYI contributors – opened 14 May 2024 (2024 Ipswich Art Awards questions)

· Live and Local:

o 1 SYI contributors - opened 1 July 2024 (Flourishing music scene)

o 1 SYI contributors - opened 1 July 2024 (Strengths of lpswich’s live music scene)

o 1 SYI contributors - opened 1 July 2024 (Challenges of Ipswich’s live music scene)

SYI statistics as at 29 July 2024 for Creative Industries main page:

· 175 SYI contributors (project total)

· 15,091 SYI visitors (project total)

Character Place Nomination

Planning and Regulatory Services Department

To seek nominations from the community on historical character places as part of the Planning Scheme. Project opened on 27 February 2023 and will remain open.

SYI statistics as at 29 July 2024:

· 5 SYI contributors

· 554 SYI visitors

The Ipswich Heritage Network Group – closed member page

(Communications hub)

Planning and Regulatory Services Department

Closed page for information sharing and discussion on our city’s heritage, history and conservation. Project opened 29 July 2022 and will remain open

SYI statistics as at 29 July 2024:

· 6 SYI contributors

· 20 SYI visitors

Community Panel – closed member page

Community, Cultural and Economic Development Department

The communications and engagement ‘hub’ for the community panel. This page is continually updated with updates on projects the panel has been involved in. Project opened 20 December 2021 and will remain open.

SYI statistics as at 29 July 2024:

· 100 SYI contributors

· 211 SYI visitors

· 202 community panel members

Community Panel

Community, Cultural and Economic Development Department

Council’s community engagement program for future-focussed policy, strategy, projects and plans. Project opened 20 December 2021 and will remain open.

SYI statistics as at 29 July 2024:

· 229 SYI contributors

· 26,117 SYI visitors

· 202 total community panel members (3 new registrations 26 June – 29 July)

E-scooters in Ipswich

Asset and Infrastructure Services Department

Seeking feedback on the Beam e-scooter pilot scheme (2^nd phase commenced 4 July 2023). Page has been updated to include extension to July 2024. Project opened on 22 September 2020 and 2^nd phase on 4 July 2023.

SYI statistics as at 29 July 2024:

· 37 SYI contributors (second phase)

· 1,104 SYI visitors

(second phase)

· 403 SYI contributors (project total)

· 7,174 SYI visitors (project total)

Ipswich Central

(main page)

Community, Cultural and Economic Development Department

Ipswich Central Revitalisation projects, communications, information sharing and public events. Main project page Ipswich Central opened on 28 November 2019 and will remain open.

Project subpages currently open and SYI statistics as at 29 July 2024:

· Light up Ipswich Central - subpage project opened 21 August 2023

o 3 SYI contributors

· Out and About (event page) – subpage project opened 1 April 2022

o 5 SYI contributors (5 events shared in July)

· Green Walkable Streets – Have you seen the new scramble crossing? – subpage project opened 29 November 2022

o 2 SYI contributors

· Developing the Cultural Heart – round 2 engagement – tell us more – opened 17 July 2024

o 21 contributors

· Developing the Cultural Heart – Have we got it right? – question opened 17 July 2024

o 14 contributors

SYI statistics as at 29 July 2024 for Ipswich Central main page:

· 732 SYI contributors (project total)

· 24,177 SYI visitors (project total)

Habitat Gardens Partnership – closed member page

(Communications hub)

Environment and Sustainability Department

Platform for urban property owners to share their thoughts, ideas, successes, learnings and conservation aspirations. Project opened 11 November 2019 and will remain open.

SYI statistics as at 29 July 2024:

· 4 SYI contributors

· 17 SYI visitors

Engagement projects (new) that may open in the month of August 2024:

Project Name	Project Lead (Council Department)	Purpose of engagement
River Heart Parklands	Strategy and Performance Branch, Office of the CEO	Seeking feedback from the community on past and suggestions for future use.
Local Laws and the new Ipswich Planning Scheme	Corporate Services Department	Seeking feedback on the proposed amendments to local laws following on from a consistency review in preparation of the new planning scheme.
Camira Recreation Park	Asset and Infrastructure Services Department	Seeking feedback on sport and recreation needs of the Camira community.

Engagement project updates July 2024

Project Name

Project Lead (Council Department)

Purpose of engagement

QLD Connects

Environment and Sustainability Department

Seeking feedback on the community’s experience of digital connectivity to inform the development of a model and basis for future grant funding applications. Engagement opened 3 June 2024 and closed on 30 June. Page waiting on engagement summary before moving to closed.

SYI statistics as at 29 July 2024:

· 8 SYI contributors

· 151 SYI visitors

Off-street regulated parking area Parkland Drive Springfield Central

(Subordinate Local Law 5.1 Parking proposed amendment)

Planning and Regulatory Services Department

Seeking feedback on the proposed new addition to Local Law 5.1 (Parking), to include off-street regulated parking on Parkland Drive in Springfield Central. Engagement opened 7 June 2024 and closed on 30 June 2024. Page waiting on an update before being moved to closed.

SYI statistics as at 29 July 2024:

· 3 SYI contributors

· 140 SYI visitors

Critical and Enabling Infrastructure

(Information only page)

Community, Cultural and Economic Development Department

Information on the funding of the three major roads in Ipswich. Project opened on 13 February 2024 and closed on 2 July 2024.

SYI statistics as at 29 July 2024:

• 0 SYI contributors

(information page only)

• 609 SYI visitors

Stone Quarry Cemetery

Planning and Regulatory Services Department

Findings of the engagement undertaken between 17 April 2024 and 9 June 2024 and plans for initial works shared with the community. Community feedback has been reviewed, collated and shared with the community.

SYI statistics as at 29 June 2024:

· 24 SYI contributors

· 2,504 SYI visitors

Libraries Annual Survey

Community, Cultural and Economic Development Department

Feedback sought from the community on Ipswich Libraries. Engagement opened 13 May 2024 and closed on 17 June 2024. Community feedback is being reviewed and will be shared with the community once finalised.

SYI statistics as at 29 July 2024:

· 1,396 SYI contributors

· 3,159 SYI visitors

Creative Industries

(main page)

Community, Cultural and Economic Development Department

Engagement on creative industries programs under the Arts and Cultural Strategy. Main project page Creative Industries opened on 14 April 2023.

Project subpages updated and SYI statistics as at 29 July 2024:

· Ipswich Art Awards

o Guidelines and Terms and Conditions added along with open and close dates of the awards.

· Ipswich Art Workshop

o All workshops moving forward will be promoted through the Ipswich Art Gallery website and bookings will continue to be made through Humanitix.

· Creative Industries Main Page

o Studio 188 information added to the page linking to the Civic Centre website.

SYI statistics as at 29 July 2024 for Creative Industries main page:

· 175 SYI contributors (project total)

· 15,091 SYI visitors (project total)

Resource Recovery Infrastructure

Environment and Sustainability Department

Project page updated on 15 July 2024 with a link to the Western Resource Recovery Centre Consultation.

SYI statistics as at 29 July 2024:

· 32 SYI contributors

· 618 SYI visitors

Colleges Crossing Recreation Reserve Flood Recovery

Strategy and Performance Branch, Office of the CEO

Project page updated with the July update shared on 26 July 2024.

SYI statistics as at 29 July 2024:

· 510 SYI contributors

· 5,935 SYI visitors

Limestone Park

Asset and Infrastructure Services Department

Updated timeline to reflect projected construction dates for planned upgrades. Update published 25 July 2024.

SYI statistics as at 29 July 2024:

· 216 SYI contributors

· 1,425 SYI visitors

Cameron Park Upgrade

Asset and Infrastructure Services Department

Updated timeline to reflect projected construction dates for planned upgrades. Update published 25 July 2024.

SYI statistics as at 29 July 2024:

· 130 SYI contributors

· 2,257 SYI visitors

Richardson Park Playground Upgrade

Asset and Infrastructure Services Department

Project opened on 3 February 2022 and moved to closed status on 25 July 2024.

SYI statistics as at 29 July 2024:

· 31 SYI contributors

(information page only)

· 1,073 SYI visitors

7. External Funding

Council utilises grant funding from various external sources, primarily Federal and State Government, to assist with the delivery of many projects and services across the organisation. These include operational programs from community development, libraries and sports, through to capital funding to assist with infrastructure projects delivery.

Council can also utilise grant funding to partner with external organisations building partnerships where the project outcomes align with Council's strategic goals.

The below information summarises information related to:

· external funding revenue received by Council;

· any funding decisions received during July 2024;

· applications that have been submitted and are awaiting a decision;

· applications being prepared for submission to a funding body; and

· the grant opportunities suitable for local governments to apply.

Council’s External Funding Team works closely with our Capital Program Delivery Branch and other key stakeholders within council to identify opportunities and the management of successful applications between council and the funding body.

Grant Revenue as at 30 July 2024

Funding Type	Total number of Grant projects	Total External Funding Received	Total Cost of Grant funded project/s (inc. Council & other Contributions)
State Government	46	$12,632,079	$28,575,563
Federal Government	16	$29,061,613	$44,146,800
Other	3	$430,000	$1,269,500
Total	63	$42,123,692	$73,991,863

Grant Decisions received

Grant Program	Successful/ Unsuccessful	Total Grant Funding	Total Project Cost
Housing Support Program - Stream 1 The City of Ipswich Western Corridor Housing	Successful	$500,000	$500,00
Housing Support Program - Stream 1- Diverse and Quality Housing	Unsuccessful	$100,000	$100,000
Housing Support Program - Stream 1 – Building Transport Planning capacity for housing in the Ipswich LGA	Unsuccessful	$170,000	$170,000
Housing Support Program - Stream 1 – DA Business Improvement	Unsuccessful	$274,728	$274,728
Bridges Renewal Program – Purga School Road	Successful	$5,000,000	$8,185,876
Heavy Vehicle Program – Purga School Road	Unsuccessful	$3,904,203	$4,880,254

Grant Applications submitted and awaiting outcome

Grant Program / Funding Body	Requested Grant Amount	Total Est. Project Cost	Project Submitted in Application
Community Energy Upgrades Fund	$458,212	$916,424	Energy Upgrades Fund
South East QLD Liveability Fund	$8,963,872	$11,273,712	Redbank Plains Recreation Reserve Sports Facilities Development
South East QLD Liveability Fund	$5,578,128	$7,437,504	Tivoli Sport Facilities Development
Bike Riding Encouragement Program Community Grants Program - Stream 1	$5000	$6028	Bike Riding Encouragement Program
South East QLD Community Stimulus Program – Allocated	$3,203,000	$3,203,000	Ripley Road and Reif Street Intersection Upgrade
South East QLD Community Stimulus Program – Allocated	$550,000	$550,000	Redbank Plains Recreation Reserve Carpark Extension
South East QLD Community Stimulus Program – Allocated	$657,000	$657,000	Eastwood Street Kerb and Channel
South East QLD Community Stimulus Program – Allocated	$415,000	$415,000	Shanahan Parade Footbridge Replacement
South East QLD Community Stimulus Program – Allocated	$1,845,000	$1,845,000	Emery Street Kerb and Channel Rehabilitation
Celebrating Multicultural QLD	$20,000	$102,000	World of Music Ipswich 2025
Let’s get it sorted Partnership Program	$768,060	$3,913,060	City of Ipswich Kerbside Co-mingled Collection Service Behaviour Change Interventions
Queensland Destination Events Program	$25,000	$147,800	Planes, Trains and Autos 2025
Growing Workforce Participation Fund Round 3	$170,000	$170,000	Ipswich Regional Skills Plan Development
South East QLD Community Stimulus Program – Competitive	$1,888,737	$4,603,988	Limestone Park Netball Facilities Court Resurfacing
South East QLD Community Stimulus Program – Competitive	$325,488	$488,687	Grande Park Playground Mountain Slide Replacement

Unsubmitted Applications Currently in Progress

These applications have been internally identified and endorsed that are currently in development as at end of July 2024, pending submission. Requested funding and total project costs will be advised in future reports.

Grant Program	Proposed Project	Application/schedule due
Local Government Grants and Subsidies Program 2024-28	Asset Condition Assessment Project	9 August 2024
Local Government Grants and Subsidies Program 2024-28	Ipswich Nature Centre Biosecurity Upgrade	9 August 2024
Local Government Grants and Subsidies Program 2024-28	Limestone Park Projects	9 August 2024
Safer Local Roads and Infrastructure program	Purga School Road	30 September 2024
Flood Risk Management Program	Flood gauge site-specific surveys	13 August 2024
Flood Risk Management Program	Five-year IICP review	13 August 2024
Flood Risk Management Program	Replicating Environment data representation capability in Guardian IMS	13 August 2024
HSP - Community Enabling Infrastructure Program	TBA – Application in conjunction with Queensland Urban utilities	16 August 2024

Grant Opportunities Communicated to the Organisation

The programs are communicated to council by the funding body or identified by council’s External Funding team. This information is shared across stakeholders in council for consideration.

Grant Program	Funding Entity (Fed/State/Other)	Closing Date
Local Government Grants and Subsidies Program 2024-28	State Government	9 August 2024
Safer Local Roads and Infrastructure program	Federal Government	30 September 2024
Revive Live Supporting Australian Live Music	Other	23 August 2024
Urban Precincts and Partnerships Program	Federal Government	Accepting applications until funds are exhausted
Thriving Suburbs Program	Federal Government	26 August 2024
Flood Risk Management Program	State Government	13 August 2024
HSP - Community Enabling Infrastructure Program	Federal Government	16 August 2024

8. Council Flood Recovery Coordination

Council is currently working with the Queensland Reconstruction Authority (QRA) and other Departments regarding the costs associated with the February and May 2022 flooding and January 2024 flooding events.

The following tables provide an overview of the current status of claims:

9. Council Resolutions

Number of resolutions finalised since last report July 2024: 43

Number of resolutions in progress as of 14 August 2024: 53

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers

1.	Actions report as at 14 August 2024 ⇩

	CONFIDENTIAL
2.	Legal Matters Confidential Report for July 2024


(a) What is the Act/Decision being made?	That the petition received and referred to the appropriate Council Department for investigation and a report back to the committee/council. As a report will be submitted back to Council an assessment of Human Rights will be undertaken at that time.
(b) What human rights are affected?	Nil
(c) How are the human rights limited?	Nil
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Nil
(e) Conclusion	The decision is consistent with human rights.

Deliverable status	Number	%
On Track - Continuing	25	67.6%
Needs Attention	2	5.4%
At Risk	1	2.7%
Other	5	13.5%
Complete	4	10.8%
Total	37	100%

Deliverable status legend
On Track – Continuing	This status represents activity which is delivering as planned through operational plan deliverables, core service activities, corporate projects or an item in the capital works program.
Needs Attention	This status represents activity which is no longer delivering as scheduled however is not yet At Risk.
At Risk	This status represents activity which is at risk of not being completed by the planned end date or not achieving its targeted outcome.
Other	This status represents activity which is outside the standard status indicators. Reasons for use of this status include items that are amended, discontinued, scheduled to start in a later quarter, deferred, may have no available reporting.
Complete	This status represents activity which has been completed and has achieved the targeted outcome.

Budget status	Number	%
On Track	23	62.2%
Under/Over	4	10.8%
Other	3	8.1%
No Budget Allocated	4	10.8%
Complete	3	8.1%
Total	37	100%

Budget status legend
On Track	This status represents budget activity that is delivering as planned.
Under / Over	This status represents budget activity that is delivering over or under planned budget allocation.
Other	This status represents activity which is outside the standard status indicators. Reasons for this status may include items of expenditure which are completed, delayed, deferred or future scheduled.
No Budget Allocated	This status represents activity which has no budget allocation.

1.	Petition - Memorial to honour Finn - Change.org petition ⇩
2.	Petition Supporter comments ⇩
3.	Petition signatures ⇩
4.	Petition Letter to Cr Jim Madden ⇩
5.	Petition - Email request to Division 4 ⇩
6.	Application in support of proposed naming of memorial site ⇩
7.	Application in support of personal tribute ⇩

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	The Recommendation states that Council authorise the Chief Executive Officer to nominate an Authorised Representative of Council to represent Council on the body corporate for Mihi Grove Community Titles Scheme 19470.
(b) What human rights are affected?	The right to property of other lots owners within the Mihi Grove body corporate will not be unreasonably infringed, as the owners of those properties will be able to participate fully within the Mihi Grove body corporate to the same extent as Council.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.