IPSWICH

CITY

COUNCIL

 

 

AGENDA

 

 

of the

 

 

Council Ordinary Meeting

 

 

 

Held in the Council Chambers

8th floor – 1 Nicholas Street

IPSWICH QLD 4305

 

 

On Thursday, 18 November 2021

At 9.00 am

 


Council

Meeting Agenda

18 November

2021

 

BUSINESS

1.           OPENING OF MEETING:

2.           WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY:

3.           OPENING PRAYER:

4.           APOLOGIES AND LEAVE OF ABSENCE:

5.           CONDOLENCES:

6.           TRIBUTES:

7.           PRESENTATION OF PETITIONS:

8.           PRESENTATIONS AND DEPUTATIONS:

Presentation of the South East Queensland Local Government Mutual Services (LGMS) Risk Excellence Award for 2020-2021

9.           PUBLIC PARTICIPATION:

10.         DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA:

Deputy Mayor Nicole Jonic – Item 4 Governance and Transparency Committee titled Procurement: TCP – 10590 Supply and Delivery of Light Vehicles

11.         CONFIRMATION OF MINUTES:

11.1.    Ipswich City Council - Minutes of Meeting of 21 October 2021....................................................................................... 5

11.2.    Ipswich City Council - Minutes of Special Meeting of 2 November 2021................................................................... 21

12.         MAYORAL MINUTE:

13.         BUSINESS OUTSTANDING – INCLUDING CONDUCT MATTERS AND MATTERS LYING ON THE TABLE TO BE DEALT WITH:

14.         RECEPTION AND CONSIDERATION OF COMMITTEE REPORTS:

14.1.    Growth Infrastructure and Waste Committee's Report...... 29

14.2.    Governance and Transparency Committee's Report.......... 45

14.3.    Community, Culture, Arts and Sport Committee's Report.. 57

14.4.    Economic and Industry Development Committee's Report 61

14.5.    Environment and Sustainability Committee's Report......... 63

14.6.    Ipswich Central Redevelopment Committee's Report........ 67

15.         OFFICERS' REPORTS:

15.1     CEO Organisational Performance Report for October 2021 71

15.2     Quarter 1 - Operational Plan 2021-2022 Quarterly Performance........................................................................ 87

15.3     Monthly Financial Performance Report - October 2021... 131

15.4     Temporary Local Planning Instrument 1 of 2022.............. 141

15.5     Sub Regional Waste Alliance - MRF Budget Allocation..... 147

15.6     Variation to Waste Transport Services Contract No. 16251 to include additional services for the consolidation and transport of kerbside recycling content............................ 151

15.7     Procurement: Preferred Supplier Arrangement 17209 - Provision of Resource Recovery and Disposal of Non-Putrescible Waste.............................................................. 157

15.8     Procurement: Tender 16829 - Civil Construction Works Redbank Plains Road - Stage 3........................................... 161

15.9     Reappointment of Urban Utilities Board Members.......... 165

15.10   Queensland Audit Office Final Management Report 2020-21........................................................................................... 169

15.11   Report - Audit and Risk Management Committee No. 2021(05) of
6 October 2021.................................................................. 181   

16.         NOTICES OF MOTION:

16.1     Notice of Motion - Seeking Dedication of White Rock - Spring Mountain Estate as a National Park....................... 187

17.         QUESTIONS ON NOTICE:

--ooOOoo--


Council

Meeting Agenda

18 November

2021

 

Unconfirmed Minutes of Council Ordinary Meeting

21 October 2021

Held in the Council Chambers, Administration Building

1 Nicholas Street, Ipswich

The meeting commenced at 9.00 am

 

ATTENDANCE AT COMMENCEMENT

Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Sheila Ireland, Paul Tully, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Deputy Mayor Nicole Jonic

WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY

Councillor Kate Kunzelmann

OPENING PRAYER

Councillor Sheila Ireland

APOLOGIES AND LEAVE OF ABSENCE

Nil

 

5. Condolence MOTION

Moved by Councillor Andrew Fechner:

That Council convey condolences, on behalf of the citizens of the City of Ipswich, to the family of the late George Hogg OAM, who passed away on 3 October 2021.

 

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

 

Attachments

1.    Condolence Motion for Mr George Hogg OAM  

 

6. TRIBUTES

 

Councillor Sheila Ireland paid tribute to the Community Scouting Fun Day held at Minka Place, Ripley on Sunday, 17 October 2021 to showcase scouting in the hope of bringing more facilities for youth to the area.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

7. PRESENTATION OF PETITIONS

 

Nil

8. PRESENTATIONS AND DEPUTATIONS

 

Nil

9. PUBLIC PARTICIPATION

 

Nil

10. DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

 

COUNCILLOR ANDREW FECHNER

 

In accordance with section 150EQ of the Local Government Act 2009, Councillor Andrew Fechner informed the meeting that he has a declarable conflict of interest in Item 14.6 titled Ipswich Central Redevelopment Committee’s Report.

The nature of the interest is that Councillor Fechner stands to gain a benefit or suffer a loss due to his business interest in both A1A Events Pty Ltd and Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street, Ipswich.

Councillor Andrew Fechner advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

COUNCILLOR JACOB MADSEN

In accordance with section 150EQ of the Local Government Act 2009, Councillor Jacob Madsen informed the meeting that he has a declarable conflict of interest in Item 14.6 titled Reception and Consideration of Ipswich Central Redevelopment Committee’s Report.

The nature of the interest is that Councillor Madsen is a member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment works that Council is undergoing.

Councillor Jacob Madsen advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

 

11. Confirmation of Minutes

 

11.1

Confirmation of Minutes of Ordinary Meeting

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the Minutes of the Ordinary Meeting held on 16 September 2021 be confirmed.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

12. mayoral Minute

 

Nil

13. Business Outstanding – INCLUDING CONDUCT MATTERS AND Matters Lying on the Table to be Dealt With

 

Nil

 

14. Reception and Consideration of Committee Reports

 

14.1

Growth Infrastructure and Waste Committee

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the minutes of the Growth Infrastructure and Waste Committee No. 2021(09) of 7 October 2021 be noted.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

14.2

Governance and Transparency Committee

Moved by Councillor Jacob Madsen:

Seconded by Mayor Teresa Harding:

That Council adopt the recommendations of the Governance and Transparency Committee No. 2021(09) of 7 October 2021.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

This block motion adopts all items of the Governance and Transparency Committee No. 2021(09) of 7 October 2021 as listed below as resolutions of Council:

Governance and Transparency Committee – ITEM 1

Confirmation of Minutes of the Governance and Transparency Committee No. 2021(08) of 2 September 2021

That the minutes of the Governance and Transparency Committee No. 2021(08) held on 2 September 2021 be confirmed.

 

Governance and Transparency Committee – ITEM 2

Trustee Lease Renewal to Axicom Pty Ltd over 22 Chelmsford Avenue, Ipswich

 

A.         That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(vi) of the Regulation applies to the disposal of Council’s interest as trustee, in land at 22 Chelmsford Avenue, Ipswich more particularly described as part of Lot 24 and Plan I16262, because it is for a lease for a telecommunication tower.

B.         That Council enter into a trustee lease (Council reference number 5360) with Axicom Pty Ltd (Trustee Lessee):

(i)    at a commencing annual rent of $30,000 excluding GST, payable to Council

(ii)   for a term of ten (10) years, with no options for extension.

C.         That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Local Government Regulation 2009, in order to implement Council’s decision.

 

Governance and Transparency Committee – ITEM 3

Procurement - Mobile Data Anywhere Subscription

A.         That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and that it would be impractical and disadvantageous to invite quotes or tenders for the provision of the Mobile Data Anywhere Subscription.

 

B.         That Council resolve it is satisfied to continue with, and to renew, the annual Mobile Data Anywhere Subscriptions with Mobile Technologies Pty Ltd for an initial period of up to two (2) x one (1) year extension options from 1 November 2021 until 31 October 2023 for an estimated total cost of up to two hundred and eighty thousand dollars ($280,000) excluding GST.

 

Governance and Transparency Committee – ITEM 4

 

Procurement – VelocityEHS Workplace Health and Safety Management Software Subscription

A.         That pursuant to Section 235(a) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies as it is satisfied that there is only one supplier who is reasonably available for the provision of the Workplace Health and Safety Management software system.

B.         That Council enter into a contractual arrangement with VelocityEHS Canada, Inc. on a yearly basis for up to the next three (3) years at an approximate purchase price of $99,000.00 excluding GST over the three (3) year period.

 

Governance and Transparency Committee – ITEM 5

Procurement - Professional Development Mayor and Councillors

 

A.         That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolves that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite quotes for the provision of a bespoke professional development course tailored for the Mayor and Councillors.

B.         That Council enter into a contractual arrangement (RFQ17345) with the Australian Institute of Company Directors (ABN 11 008 484 197), at a purchase price of $76,491 excluding GST over the entire term, being an initial term of one (1) year, with no options to extend. 

 

Governance and Transparency Committee – ITEM 6

People and Culture Policies for Repeal

A.         That the policy titled ‘Workplace Health and Safety’, as detailed in Attachment 1, be repealed and replaced with an updated policy as outlined in Recommendation D and detailed in Attachment 4.

B.         That the policy titled ‘Employee Complaints Policy’, as detailed in Attachment 2, be repealed.

C.         That the policy titled ‘Anti-Discrimination and Equal Employment Opportunity (EEO) Policy’, as detailed in Attachment 3, be repealed.

D.         That the updated policy titled Workplace Health and Safety, as detailed in Attachment 4  be adopted.

 

14.3

Community, Culture, Arts and Sport Committee

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Nicole Jonic:

That Council adopt the recommendations of the Community, Culture, Arts and Sport Committee
No. 2021(09) of 7 October 2021.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

This block motion adopts all items of the Community, Culture, Arts and Sport Committee No. 2021(09) of 7 October 2021 as listed below as resolutions of Council:

Community, Culture, Arts and Sport Committee – iTEM 1

Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2021(08) of 2 September 2021

That the minutes of the Community, Culture, Arts and Sport Committee No. 2021(08) held on 2 September 2021 be confirmed.

 

Community, Culture, Arts and Sport Committee – iTEM 2

Draft Active Ipswich Strategy 2031

 

A.         That Council endorse the Active Ipswich Strategy 2031, including the prioritised Implementation Plan.

B.         That Council nominate Councillor Andrew Fechner and Councillor Nicole Jonic as the elected officials to represent Council on the Healthy, Active Alliance as per the Active Ipswich Strategy 2031 Implementation Plan Action 1.1.

 

Community, Culture, Arts and Sport Committee – iTEM 3

Draft Customer Experience Strategy

That Council endorse the Customer Experience Strategy as outlined in Attachment 1.

 

Community, Culture, Arts and Sport Committee – iTEM 4

Civic and Ceremonial Events Policy

That the revised Civic Events Policy as detailed in Attachment 1 be adopted with an amendment to the policy as follows:

 

That page 2 of Attachment 2 under section 5. Scope, the words ‘or Chief Executive Officer’ be added to the last dot point (Other civic and ceremonial events approved by Council or the Chief Executive Officer).

 

Community, Culture, Arts and Sport Committee – iTEM 5

Quarterly Event Sponsorship and Ticket Allocation Report

A.         That Council note the following event sponsorship was approved during the 1 July to 30 September 2021 period:

 

·    Category 1 Event Sponsorship of $25,000 ex GST and marketing in-kind support to Tivoli Social Enterprises Ltd. for the ‘2021 New Year’s Eve Countdown with Colour’.

 

B.         That Council note there were no event sponsorship ticket allocations made.

 

 

14.4

Economic and Industry Development Committee

Moved by Deputy Mayor Nicole Jonic:

Seconded by Councillor Sheila Ireland:

That Council adopt the recommendations of the Economic and Industry Development Committee
No. 2021(09) of 7 October 2021.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

This block motion adopts all items of the Economic and Industry Development Committee No. 2021(09) of 7 October 2021 as listed below as resolutions of Council:

Economic and Industry Development Committee – ITEM 1

Confirmation of Minutes of the Economic and Industry Development Committee No. 2021(08) of 2 September 2021

That the minutes of the Economic and Industry Development Committee No. 2021(08) held on 2 September 2021 be confirmed.

 

Economic and Industry Development Committee – ITEM 2

Small Business Education Program

That the Small Business Education Program report be received and the contents noted.

 

 

14.5

Environment and Sustainability Committee

Moved by Councillor Russell Milligan:

Seconded by Councillor Kate Kunzelmann:

That Council adopt the recommendations of the Environment and Sustainability Committee
No. 2021(09) of 7 October 2021.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

This block motion adopts all items of the Environment and Sustainability Committee No. 2021(09) of 7 October 2021 as listed below as resolutions of Council:

Environment and Sustainability Committee – ITEM 1

Confirmation of Minutes of the Environment and Sustainability Committee No. 2021(08) of 2 September 2021

That the minutes of the Environment and Sustainability Committee No. 2021(08) held on
2 September 2021 be confirmed.

 

Environment and Sustainability Committee – ITEM 2

Bremer Catchment ManagEment Officer - Progress of recruitment in partnersHip with Scenic Rim Council and South East Queensland Council of Mayors

That the report be received and the contents noted.

 

Environment and Sustainability Committee – ITEM 3

Review and Update of the Local Disaster Management Sub Plan - Public Information and Warnings

 

A.        That the Local Disaster Management Sub Plan – Public Information and Warnings, as detailed in Attachment 3 be approved.

B.         That the Chief Executive Officer, in consultation with the Mayor, be authorised to make amendments deemed necessary based on further comment received from members of the Local Disaster Management Group, who form part of the governance arrangements for the adoption of this plan.

 

Environment and Sustainability Committee – ITEM 4

2021-2022 Seasonal Preparedness

That the report be received and the contents noted.

 

 

At 9.20 am Councillors Jacob Madsen and Andrew Fechner left the meeting room due to a previously declared interest in Item 14.6.

 

14.6

Ipswich Central Redevelopment Committee

Moved by Councillor Marnie Doyle:

Seconded by Councillor Sheila Ireland:

That Council adopt the recommendations of the Ipswich Central Redevelopment Committee No. 2021(09) of 7 October 2021.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

 

This block motion adopts all items of the Ipswich Central Redevelopment Committee No. 2021(09) of 7 October 2021 as listed below as resolutions of Council:

Ipswich Central Redevelopment Committee – ITEM 1

Confirmation of Minutes of the Ipswich Central Redevelopment Committee No. 2021(08) of 2 September 2021

That the minutes of the Ipswich Central Redevelopment Committee No. 2021(08) held on 2 September 2021 be confirmed.

 

Ipswich Central Redevelopment Committee – ITEM 2

Nicholas St Precinct - Retail Sub-Project Steering Committee Report September 2021

 

That the September 2021 Retail Sub-Project Steering Committee Report be received and the contents noted.

 

Ipswich Central Redevelopment Committee – ITEM 3

Nicholas Street Precinct - communications, engagement and events report August 2021

A.        That the Nicholas Street Precinct Communications, Engagement and Events Monthly Report be received and the contents noted.

B.         That the opening hours of the Bradfield Bridge as outlined on page 32 of the agenda be replaced with ‘open 6.00 am to 9.00 pm’ instead of ‘open 6.00 am to 9.00 am’.

 

 

At 9.21 am Councillors Jacob Madsen and Andrew Fechner returned to the meeting room.

 

15. Officers’ Reports

 

15.1

CEO Organisational Performance Report for September 2021

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That the Chief Executive Officer Organisational Performance Report for September 2021 be received and the contents noted.

 

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

15.2

Monthly Financial Performance Report - September 2021

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That the report on Council’s financial performance for the period ending 30 September 2021, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.

 

 

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

15.3

Adoption of Ipswich City Council's Annual Report 2020-2021

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the Ipswich City Council Annual Report 2020-2021, as detailed in Attachment 1, be adopted.

 

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

15.4

Disaster Management Policy Review

Moved by Councillor Russell Milligan:

Seconded by Councillor Kate Kunzelmann:

A.           That the Disaster Management Policy approved by Council on the 30 June 2020, be repealed.

B.           That the updated Disaster Management Policy as outlined in Attachment 3, be adopted.

C.           That the Disaster Event Support to the Community Policy as outlined in Attachment 4, be approved.

 

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

15.5

Event Sponsorship - A-League Friendly Football Match

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

A.           That Council support hosting an A-League friendly football match between the Brisbane Roar and Adelaide United teams, including:

1.         A sponsorship funding envelope of $25,000

2.         Waiving of the North Ipswich Reserve venue hire fee

3.         Support of event through Council’s marketing channels.

 

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 


16. NOTICES OF MOTION

Nil

PROPOSED NOTICE OF MOTION – ASSISTANCE FOR AGRITOURISM INDUSTRY IN IPSWICH

Councillor Sheila Ireland gave notice of her intention to move the following motion at the Growth, Infrastructure and Waste Committee scheduled for 4 November 2021:

 

That a report be presented to the Growth Infrastructure and Waste Committee no later than March 2022 outlining the short term and interim options that can be implemented to assist the Agritourism Industry in Ipswich prior to the adoption of a new Ipswich planning scheme.

 


17. QUESTIONS ON NOTICE

Nil


MEETING CLOSED

The meeting closed at 9.41 am.

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

 


Council

Meeting Agenda

18 November

2021

 

Unconfirmed Minutes of Council Special Meeting

2 November 2021

Held in the Council Chambers, Administration Building

1 Nicholas Street, Ipswich

Mayor Teresa Harding opened the meeting at 8.31 am. Due to a quorum not being present the meeting was adjourned at 8.32 am

The meeting recommenced at 8.37 am

 

ATTENDANCE AT COMMENCEMENT

Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Sheila Ireland, Paul Tully, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Deputy Mayor Nicole Jonic

WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY

Councillor Kate Kunzlemann

OPENING PRAYER

Mayor Teresa Harding

APOLOGIES AND LEAVE OF ABSENCE

Nil

 

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

 

In accordance with section 150EQ of the Local Government Act 2009, Mayor Teresa Harding informed the meeting that she has a declarable conflict of interest in Item 6.1 titled Appointment of Chief Executive Officer.

 

The nature of the interest is that Mayor Teresa Harding worked for candidate C for a period of 10 months in 2014 and 2015. Mayor Harding advised that it was a professional contact and not a personal one.

 

Mayor Teresa Harding advised she would voluntarily leave the meeting room for the other councillors to determine if she can continue to participate in the decision process and left the meeting room at 2.30 pm.

 

Deputy Mayor Nicole Jonic assumed the Chair at 2.30 pm.

 

It was moved by Councillor Paul Tully and seconded by Councillor Kate Kunzelmann that Mayor Teresa Harding does not have a declarable conflict of interest in the matter because there is no personal or financial benefit to the Mayor and therefore a reasonable person would trust that the final decision is made in the public interest.

 

The eligible councillors present at the meeting decided that Mayor Teresa Harding may participate in the meeting in relation to the matter, including by voting on the matter.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

Mayor Teresa Harding returned to the meeting room at 2.35 pm and resumed the Chair.

 

 

1. Officer’s Reports

 

Mr Ryan Webster from specialist recruitment firm Davidson provided an overview of the CEO recruitment process.

 

Move into Closed Session

It was moved by Mayor Teresa Harding and seconded by Councillor Kate Kunzelmann, that in accordance with section 254J(3)(a) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 6.1 titled Appointment of Chief Executive Officer.

The meeting moved into closed session at 8.50 am.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

 

 

PROCEDURAL MOTIONS

During closed session the following procedural motions were recorded:

The meeting adjourned at 8.52 am.

The meeting reconvened at 9.35 am.

 

At 10.02 am Councillors Sheila Ireland, Andrew Fechner, Marnie Doyle and Russell Milligan left the meeting.

 

At 10.12 am Deputy Mayor Nicole Jonic left the meeting.

 

At 10.19 am Councillors Marnie Doyle and Sheila Ireland returned to the meeting.

 

At 10.20 am Councillors Paul Tully and Jacob Madsen left the meeting briefly and returned at the same time.

 

At 10.24 am Councillor Kate Kunzelmann left the meeting briefly and returned at the same time.

 

At 10.25 am Deputy Mayor Nicole Jonic and Councillor Andrew Fechner returned to the meeting.

 

At 10.28 am candidate interview commenced.

At 10.48 am candidate interview completed.

 

At 10.58 am Deputy Mayor Nicole Jonic left the meeting briefly and returned at the same time.

 

At 10.58 am candidate interview commenced.

At 11.37 am candidate interview completed.

 

At 11.38 am Deputy Mayor Nicole Jonic, Councillors Kate Kunzelmann and Marnie Doyle left the meeting.

 

At 11.40 am Councillors Sheila Ireland and Paul Tully left the meeting.

 

At 11.41 am Deputy Mayor Nicole Jonic, Marnie Doyle and Kate Kunzelmann returned to the meeting.

 

At 11.42 am Councillor Marnie Doyle left the meeting.

 

At 11.43 am Councillor Paul Tully returned to the meeting and Councillor Andrew Fechner left the meeting.

 

During the closed session it was not noted what time Councillors Milligan, Ireland, Doyle and Fechner returned to the meeting however they were all present for the following vote to move to the Claremont Room.

At 11.51 am Councillor Jacob Madsen moved a motion to move to the Claremont Room to interview candidate B. Seconded by Councillor Andrew Fechner and carried unanimously.

 

At 11.57 am candidate interview commenced.

At 12.21 pm candidate interview completed and councillors returned to the council chambers.

 

At 12.25 pm Councillors commenced deliberations.

 

At 12.37 pm Mayor Teresa Harding moved to adjourn for lunch, seconded by Councillor Jacob Madsen and carried unanimously.

 

At 1.03 pm all councillors except Deputy Mayor Nicole Jonic returned to the meeting.

 

At 1.07 pm councillors requested advice from the Executive Services Manager in relation to conflict of interests.

 

At 1.10 pm the Executive Services Manager arrived at the meeting.

 

At 1.30 pm the Executive Services Manager left the meeting.

 

At 1.48 pm Councillor Paul Tully moved for an adjournment to 2.15 pm which was seconded by Councillor Marnie Doyle.  Councillors Jacob Madsen, Sheila Ireland, Paul Tully, Marnie Doyle, Andrew Fechner and Russell Milligan voted in favour of the adjournment, Mayor Teresa Harding and Councillor Kate Kunzelmann voted against the adjournment.

 

The meeting adjourned at 1.48 pm.

 

 

Move into Open Session

It was moved by Mayor Teresa Harding and seconded by Councillor Jacob Madsen, that the meeting move into open session.

The meeting moved into open session at 2.27 pm.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

 

Mayor Teresa Harding declared a conflict of interest in relation to item 6.1 as outlined under the Declarations of Interest section.

6.1

Appointment of Chief Executive Officer

Recommendation

That Council:

A.           Receive and note the report titled “Ipswich City Council Chief Executive Officer Recruitment and Selection Report”.

B.           Approve the appointment of the preferred candidate as the Chief Executive Officer of Ipswich City Council under section 194 (1) of the Local Government Act 2009.

C.           Delegate authority to the Mayor to finalise and execute on behalf of Council, the proposed contract of employment associated with the appointment referred to in (B) above; and

D.           Authorise the Mayor to make public, the name, qualifications and experience of the appointee to the position of Chief Executive Officer of Ipswich City Council, once the contract of employment has been executed by all parties.

VARIATION

Mayor Teresa Harding proposed the following variation to the original recommendation which was seconded by Councillor Marnie Doyle:

That Recommendations B and C be varied as detailed below:

 

B.         Approve the appointment of candidate A as per the confidential attachment, as the Chief Executive Officer of Ipswich City Council under section 194(1) of the Local Government Act 2009.

 

C.         Authorise Mayor Teresa Harding, Deputy Mayor Nicole Jonic, Councillors Marnie Doyle and Andrew Fechner to negotiate the proposed contract of employment with the appointment of candidate A, to be approved by resolution of Council.

 

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

APPOINTMENT OF CHIEF EXECUTIVE OFFICER

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That Council:

A.        Receive and note the report titled “Ipswich City Council Chief Executive Officer Recruitment and Selection Report”.

 

B.         Approve the appointment of candidate A as per the confidential attachment, as the Chief Executive Officer of Ipswich City Council under section 194(1) of the Local Government Act 2009.

 

C.         Authorise Mayor Teresa Harding, Deputy Mayor Nicole Jonic, Councillors Marnie Doyle and Andrew Fechner to negotiate the proposed contract of employment with the appointment of candidate A, to be approved by resolution of Council.

 

D.        Authorise Mayor Teresa Harding to make public, the name, qualifications and experience of the appointee to the position of Chief Executive Officer of Ipswich City Council, once the contract of employment has been executed by all parties.

 

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 


MEETING CLOSED

The meeting closed at 2.33 pm.

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

 


Council

Meeting Agenda

18 November

2021

 

Growth Infrastructure and Waste Committee NO. 2021(10)

 

4 November 2021

 

Report of the Growth Infrastructure and Waste Committee

 for the Council

COUNCILLORS’ ATTENDANCE:      Mayor Teresa Harding (Chairperson); Councillors Paul Tully (Deputy Chairperson), Sheila Ireland, Jacob Madsen, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Deputy Mayor Nicole Jonic

COUNCILLOR’S APOLOGIES:          Nil

OFFICERS’ ATTENDANCE:             Acting Chief Executive Officer (Sonia Cooper), Acting General Manager Corporate Services (Sylvia Swalling),  Acting General Manager Infrastructure and Environment (Sean Madigan), Acting General Manager Coordination and Performance (Barbara Dart), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Peter Tabulo), Manager Development Planning (Anthony Bowles), Executive Services Manager (Wade Wilson), Manager, Economic and Community Development (Cat Matson), Manager, Capital Program Delivery (Graeme Martin), Principal Engineer, Traffic Operations (Josh Ellis), Resource and Recovery Manager (David McAlister), Manager, Infrastructure Strategy (Tony Dileo), Manager Procurement (Richard White), Property Services Manager (Brett McGrath), Senior Property Officer, Acquisitions and Disposals (Paul Lee), Manager, Environment and Sustainability (Kaye Cavanagh), Chief Financial Officer (Jeff Keech), Senior Digital Media and Content Officer (Jodie Richter), Manager, Communication and Engagement (Laura Bos), Chief of Staff, Office of the Mayor (Melissa Fitzgerald), Fleet and Fabrication Manager (Lee-Ann Kahl), Coordinator – Fleet Mechanical (Brad Degen) and Theatre Technician (Trent Gray)

 

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

 

In accordance with section 150EQ of the Local Government Act 2009, at Item 6 on the agenda, Councillor Sheila Ireland informed the meeting that she has a declarable conflict of interest in Item 6 titled Acquisition of Drainage Easement INF04251 – 50 Blackall Street, East Ipswich.

 

The nature of the declarable conflict of interest is that Councillor Ireland went to primary school with the property owner (Valmai Eileen Roots (nee King)) and is still friends with her.

 

Councillor Sheila Ireland came to the conclusion that because of the nature of the conflict, she will exclude herself from the meeting while this matter is debated and the vote taken.

Councillor Sheila Ireland left the meeting at 9.31 am.

 

BUSINESS OUTSTANDING

Nil

 

Confirmation of Minutes

 

1.           Confirmation of Minutes of the Growth Infrastructure and Waste Committee No. 2021(09) of 7 October 2021

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the Minutes of the Meeting held on 7 October 2021 be confirmed.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 


 

 

Officers’ Reports

 

2.           E-Scooters in Ipswich

This is a report concerning electric scooters (e-scooters). In particular, the report has been prepared to assist Council to establish a future position for e-scooters in the Ipswich local government area primarily through the implementation of a pilot scheme for e-scooters within the City

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

A.           That Council conduct an e-scooter Pilot in the area of Springfield Central as detailed in the report by the Principal Engineer (Traffic Operations) dated
13 October 2021.

B.           That the outcomes of the e-scooter Pilot be reported to a future Growth, Infrastructure and Waste Committee meeting.

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

3.           Augusta Parkway Urban Street Tree Lighting Trial

Council has been requested to consider funding the installation of fairy lights into trees along part of Augusta Parkway, with funding of the works to be sourced from the Springfield Town Centre Transport Fund.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Paul Tully:

That Council support the Augusta Parkway Urban Street Tree Lighting Trial and endorse the allocation of funds not exceeding $330,000 from the Springfield Town Centre Transport Fund and subject to the Springfield City Group agreeing to cover the cost of maintenance of the lights for a minimum of two years following practical completion of the works.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

3.1.        MATTER ON NOTICE - STATUS OF TREES - ROUNDABOUT AT TOURNAMENT DRIVE/AUGUST PARKWAY

Councillor Paul Tully raised concerns about the status of the trees in the roundabout at Tournament Drive/Augusta Parkway and the fact that 2 of the 3 trees seem to have died.

That the General Manager Planning and Regulatory Services investigate this matter with the appropriate area of council to confirm the status of the trees and what action will be taken including if the trees are dead, if replacement trees will be planted and how these would be considered as part of the tree lighting proposal. That a response be provided to Councillor Tully.

 

 

4.           Cameron Park - Swifts Leagues Club

This is a report concerning the disposal of part of 95A Brisbane Road, Booval or described as part of Lot 169 on RP24111 following a renewed expression of interest received from Swifts Leagues Club Ltd (Swifts). Swifts currently occupy part of the park under a lease with Ipswich City Council (Council) and the lease commenced on 6 September 2001 for a twenty (20) year term with two (2) by ten (10) year options. On the 6 September 2021 the lease rolled over into the first option and the parties have put any lease discussions on hold to consider the expression of interest from Swifts. The renewed expression of interest was formally received by the organisation on 13 September 2021, Swifts expressed an interest in purchasing the land and facility from Council that they currently occupy.

 

“The attachment/s to this report are confidential in accordance with section 275(1)(g) of the Local Government Regulation 2012.”

Recommendation

 

That Council receive this report and provide direction on the following options considered in the report:

A.    Retain the Land - Continue under the terms of the lease between Council and Swifts;

 

B.    Direct Disposal of Land to Swifts - Sell the land and facility to Swifts at market value; or

 

C.    Possible Disposal of Land to Swifts following Community Consultation - Consider selling the land and facility to Swifts at market value after considering the results of community consultation on disposal.

 

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

 

That Council consider possible Disposal of Land to Swifts following Community Consultation - Consider selling the land and facility to Swifts at market value after considering the results of community consultation on disposal.

 

Councillor Marnie Doyle proposed the following variation:

 

That the words ‘at market value after’ be removed from the recommendation.

 

That Council consider possible Disposal of Land to Swifts following Community Consultation - Consider selling the land and facility to Swifts after considering the results of community consultation on disposal.

 

The mover and seconder of the original motion agreed to the proposed variation.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That Council consider possible Disposal of Land to Swifts following Community Consultation and consider selling the land and facility to Swifts after considering the results of community consultation on disposal.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

5.           Acquisition of Drainage Easement INF04249 - 11 Panton Street, Woodend

This is a report by the Senior Property Officer (Acquisitions and Disposals) dated
30 September 2021 concerning the acquisition of a drainage easement from property located at 11 Panton Street, Woodend and described as Lot 9 on RP43252.

 

“The attachment/s to this report are confidential in accordance with section 275(1)(g) of the Local Government Regulation 2012.”

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

A.           That Council resolve to negotiate terms for an easement over part of land located at 11 Panton Street, Woodend and described as Lot 9 on RP43252, for drainage purposes.

B.           That in the first instance the method of acquisition will be by agreement with the affected person/s pursuant to the Property Law Act 1974 and the Land Title Act 1994.

C.           That should Council fail to negotiate the easement by agreement with the affected person/s, Council, as “constructing authoritypursuant to Section 5(1)(b)(i) of the Acquisition of Land Act 1967, will proceed to acquire an easement over part of the land located at 11 Panton Street, Woodend and described as Lot 9 on RP43252.

D.           That Council be kept informed as to the progress and outcome of the acquisition.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

DECLARATION OF INTEREST

 

In accordance with section 150EQ of the Local Government Act 2009, Councillor Sheila Ireland informed the meeting that she has a declarable conflict of interest in Item 6 titled Acquisition of Drainage Easement INF04251 – 50 Blackall Street, East Ipswich.

 

The nature of the declarable conflict of interest is that Councillor Ireland went to primary school with the property owner (Valmai Eileen Roots (nee King)) and is still friends with her.

 

Councillor Sheila Ireland came to the conclusion that because of the nature of the conflict, she will exclude herself from the meeting while this matter is debated and the vote taken.

 

Councillor Sheila Ireland left the meeting at 9.31 am.

 

6.           Acquisition of Drainage Easement INF04251 - 50 Blackall Street, East Ipswich

This is a report by the Senior Property Officer (Acquisitions and Disposals) dated 6 October   2021 concerning the acquisition of a drainage easement from a property located at 50 Blackall Street, East Ipswich and described as Lot 4 on RP97996.

 

“The attachment/s to this report are confidential in accordance with section 275(1)(g) of the Local Government Regulation 2012.”

 

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

A.           That Council resolve to negotiate the terms for an easement over part of land located at 50 Blackall Street, East Ipswich and described as Lot 4 on RP97996, for drainage purposes.

B.           That in the first instance, the method of acquisition will be by agreement with the affected person/s pursuant to the Property Law Act 1974 and the Land Title Act 1994.

C.           That should Council fail to negotiate the easement by agreement with the affected person/s, Council, as “constructing authority” pursuant to Section 5(1)(b)(i) of the Acquisition of Land Act 1967, will proceed to acquire an easement over part of the land located at 50 Blackall Street, East Ipswich and described as Lot 4 on RP97996.

D.           That Council be kept informed as to the progress and outcome of the acquisition.

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Tully

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Sheila Ireland were present when the vote was taken.

The motion was put and carried.

 

Councillor Sheila Ireland returned to the meeting at 9.32 am.

7.           Procurement: Supply and Delivery of Waste Collection / Compaction Trucks

This is a report concerning the recommendation to award a contract for the supply and delivery of eighteen (18) side loading waste collection and compaction trucks to be utilised by Ipswich Waste Services.  A request for quotation was released under the LGA arrangement for the Supply of Trucks (Cab Chassis) – LGA arrangement reference NPN04.13, to all pre-qualified Suppliers on that list.  All submissions meeting the mandatory criteria were thoroughly evaluated and the recommendation determined by the Evaluation Committee is set out below

 

“The attachment/s to this report are confidential in accordance with section 275(1)(g) of the Local Government Regulation 2012.”

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

A.           That pursuant to Section 234 of the Local Government Regulation 2012 (Regulation), Council utilise LGA Arrangement NPN04.13 for the supply of Trucks (Cab-Chassis) by Local Buy Pty Ltd, for the provision of the supply and delivery of eighteen (18) side loading waste collection and compaction trucks (Council file reference number 16421), with Volvo Group Australia Pty Ltd (T/A Volvo Commercial Vehicles) (Supplier) who is a party to the LGA Arrangement.

B.           That under the LGA Arrangement with the Supplier, the approximate purchase price is $7,968,328.00 excluding GST over the entire term, the end date of the initial term being 30 September 2023, with no current options for extension.

C.           That Council may enter into ancillary contractual arrangements with the Supplier, as allowed for by the LGA Arrangement.

D.           That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

8.           Procurement: Residential Glass and Kerbside Recycling

This is a report concerning Residential Glass and Kerbside Recycling Services (yellow top bin). 

This report recommends that Council approve the direct negotiation with the Trustee for Southern Paper Converters Trust t/a Visy Recycling Pty Ltd pursuant to section 235(b) of the Local Government Regulation 2012 (Regulation), because of the specialised nature of the services that are sought, it would be impractical to invite tenders for the provision of Residential Glass and Kerbside Recycling Services. 

Council seeks approval to negotiate directly on price and service outcome and believe that they can drive a better value outcome from the supplier. Commercial-in-confidence (CIC) details have been included in Attachment 1 regarding the previous tender process that resulted in the current contracting arrangements. For these reasons, we recommend the CIC attachment, remains confidential, as it would inform the supplier of the budgetary amount available to Council and would impact on those negotiations. A secondary paper with a contract award recommendation will progress to council upon negotiation and agreement with the Trustee for Southern Paper Converters Trust t/a Visy Recycling prior to the contract expiry of 28 February 2022.

 

“The attachment/s to this report are confidential in accordance with section 275(1)(g) of the Local Government Regulation 2012.”

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

A.           That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised nature of the services that are sought and it would be impractical and disadvantageous to invite tenders for the provision of Residential Glass and Kerbside Recycling Services.

B.           That Council enter into a contractual arrangement (Council file reference number 17351) for Residential Glass and Kerbside Recycling Services with the Trustee for Southern Paper Converters Trust t/a Visy Recycling, for the value as set out in confidential Attachment 1, for an initial term of two (2) years and four (4) months, with an option at Council’s discretion, to extend the contractual arrangement for an additional two (2) x one (1) year terms.

C.           That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

9.           Procurement: Paintback Paint Product Stewardship Scheme Extension

The purpose of the report is to identify the continuing requirement for the Paintback scheme and its associated collection, recycling and disposal services of architectural and decorative paint. Paintback Ltd have supplied these services to Ipswich City Council for several years at no cost.

This report recommends that Council approve a renewal of the agreement with Paintback Ltd in line with section 235(b) of the regulation, which operates as an exception to inviting quotes or written tenders for medium and large-sized contractual arrangements if the local government resolves that, because of the specialised or confidential nature of the services that are sought, it would be impractical or disadvantageous for the local government to invite quotes or tenders.

The renewal of the agreement with Paintback Ltd continues the provision of services at no cost to Council under the National Paint Product Stewardship Scheme which has been granted approval by the Australian Competition and Consumer Commission (ACCC).

 

“The attachment/s to this report are confidential in accordance with section 275(1)(g) of the Local Government Regulation 2012.”

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A.           That pursuant to Section 235(b) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception applies because of the specialised and/or confidential nature of the services that are sought and it would be impractical and/or disadvantageous to invite quotes or tenders for the provision of collection, recycling and environmentally friendly management of liquid architectural and decorative paints (A&D).

B.           That Council enter into a contractual arrangement (Council file reference number 17353) with Paintback Limited, being a term of ten (10) Years, with no options for extension. 

C.           That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take ‘contractural action’ pursuant to section 238 of the Regulation, in order to implement Council’s decision.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

10.         Infrastructure and Environment Department Capital Delivery Report September 2021

This is a report concerning the performance of the capital delivery by the Infrastructure and Environment Department for the month of September 2021.

Officers across the whole Infrastructure and Environment Department are contributing to the positive results seen in the early stages of the 2021-2022 financial year. The result is especially pleasing when compared to the rate of delivery achieved in previous financial years.

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the report be received and the contents noted.

 

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

11.         Exercise Of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 22 September 2021 to 19 October 2021

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the report be received and the contents noted.

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

12.         Planning And Environment Court Action Status Report

This is a report concerning a status update with respect to current Planning and Environment Court actions associated with development planning applications

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the report be received and the contents noted.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

NOTICES OF MOTION

 

13.         Notice of Motion - Assistance for Agritourism Industry in Ipswich

This is a notice of motion submitted by Councillor Sheila Ireland concerning assistance for the Agritourism Industry in Ipswich prior to the adoption of a new Ipswich Planning Scheme.

Councillor Sheila Ireland gave notice at the Council Ordinary Meeting of
21 October 2021 of her intention to move the following motion at the Growth Infrastructure and Waste Committee Meeting of 4 November 2021:

DECISION

Moved by Councillor Sheila Ireland:

Seconded by Councillor Russell Milligan:

That a report be presented to the Growth Infrastructure and Waste Committee no later than March 2022 outlining the short term and interim options that can be implemented to assist the Agritourism Industry in Ipswich prior to the adoption of a new Ipswich planning scheme.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Harding                                    Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

MATTERS ARISING

Nil

 

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.00 am.

The meeting closed at 9.53 am.

 

 

 


Council

Meeting Agenda

18 November

2021

 

Governance and Transparency Committee NO. 2021(10)

 

4 November 2021

 

Report of the Governance and Transparency Committee

 for the Council

COUNCILLORS’ ATTENDANCE:      Councillor Jacob Madsen (Chairperson); Councillors Russell Milligan (Deputy Chairperson), Mayor Teresa Harding, Marnie Doyle, Kate Kunzelmann, Deputy Mayor Nicole Jonic and Andrew Fechner (Observer)

COUNCILLOR’S APOLOGIES:          Nil

OFFICERS’ ATTENDANCE:             Acting Chief Executive Officer (Sonia Cooper), Acting General Manager Corporate Services (Sylvia Swalling), General Manager Planning and Regulatory Services (Peter Tabulo), General Manager Community, Cultural and Economic Development (Ben Pole), Acting General Manager Coordination and Performance (Barbara Dart), Property Services Manager (Brett McGrath), Procurement Manager (Richard White), Manager Communication and Engagement (Laura Bos), Senior Digital Media and Content Officer (Jodie Richter), Manager Economic and Community Development (Cat Matson), Acting Engagement Manager (Melanie Rippon), Executive Services Manager (Wade Wilson) and Theatre Technician (Trent Gray)

 

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

 

Nil

 

BUSINESS OUTSTANDING

Nil

 

Confirmation of Minutes

 

1.           Confirmation of Minutes of the Governance and Transparency Committee No. 2021(09) of 7 October 2021

RECOMMENDATION

Moved by Councillor Russell Milligan:

Seconded by Councillor Kate Kunzelmann:

That the minutes of the Governance and Transparency Committee No. 2021(09) held on 7 October 2021 be confirmed.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Madsen                                    Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

 

The motion was put and carried.

 

Officers’ Reports

 

2.           Quarterly Reports to the Department of State Development, Infrastructure, Local Government and Planning

This is a report concerning a request received by the Mayor (on behalf of Council) from the Director-General, Department of State Development, Infrastructure, Local Government and Planning (DSDILGP) for Council to provide a series of quarterly performance reports through to the quarter ending 30 June 2022.

This is the second of the quarterly reports for consideration by the Council and relates to the period July – September 2021.  Council endorsement of this quarterly report is sought and for the Mayor to send a letter and quarterly report to the Director-General.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

A.           That Council note that the Director-General, Department of State Development, Infrastructure, Local Government and Planning (DSDILGP) has, through the Mayor, on 6 April 2021 requested under section 115 of the Local Government Act 2009, that the Council provide quarterly performance reports on certain matters through to the quarter ending 30 June 2022 (Attachment 1).

B.           That Council note the letter from the Mayor to the Director-General, DSDILGP dated 5 May 2021 acknowledging the request and setting out a proposed timetable for the preparation, endorsement and provision of the quarterly reports (Attachment 2).

C.           That Council endorse the draft letter and second quarterly performance report (July – September 2021) set out in Attachments 3-8.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Madsen                                    Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

 

The motion was put and carried.

 

3.           New Trustee Lease over Reserve for Recreation Purposes - Australian Crawl (Goodna) Pty Ltd - 19A Toongarra Road Leichhardt

This is a report concerning the Trustee Lease at the Georgie Conway Leichhardt Swim Centre over trust land located at 19A Toongarra Road, Leichhardt, described as Lot 39 on Crown Plan 902321 between Ipswich City Council and Australian Crawl (Goodna) Pty Ltd

 

“The attachment/s to this report are confidential in accordance with section 275(1)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Mayor Teresa Harding:

A.           That Council terminate the existing Trustee Lease with Australian Crawl (Goodna) Pty Ltd located at 19A Toongarra Road, Leichhardt described as Lot 39 on Crown Plan 902321.

B.           That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(v) of the Regulation applies to the disposal of interest in land at 19A Toongarra Road, Leichhardt more particularly described as part of Lot 39 and Crown Plan 902321, for a public swimming pool and ancillary purposes.

C.           That Council agree to enter a new Trustee Lease (Council file reference number 5520) with Australian Crawl (Goodna) Pty Ltd (Lessee):

(i)      at a yearly rent of $1.00 excluding GST, payable to Council if demanded, and

(ii)     for a term of ten (10) years, with no options for extension, and

(iii)    for an in-kind contribution towards capital improvements over the term.

D.           That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Madsen                                    Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

 

The motion was put and carried.

 

3.1.        MATTER ON NOTICE – operating hours of the georgie conway leichhardt swim centre

Councillor Marnie Doyle queried the operating hours outlined in the contract for the Georgie Conway Leichhardt Swim Centre and requested an understanding of how these hours were arrived at.

That the Acting General Manager Coordination and Performance, provide a response to councillors, prior to the Council meeting scheduled for 18 November 2021, on how the operating hours stated in the contract for the Georgie Conway Leichhardt Swim Centre were arrived at.

 

 

4.           Procurement: TCP - 10590 Supply and Delivery of Light Vehicles

This is a report concerning extending the term of contract 10590 – Supply and Delivery of Light Vehicles for up to a further two (2) x one (1) year extension periods, through the adoption of the attached Tender Consideration Plan.

Contract 10590 commenced 1 January 2018 and was put in place for a period of four (4) years (two (2) years with two (2) x one (1) year options).  Both available extensions have been exercised and the contract will expire 31 December 2021.  The forecasted contract value at commencement was $8M with the current spend to date just under $7M.

This extension of time is requested for Fleet and the business to determine the long-term strategy for light fleet vehicles across Council following the completion of the Low Emissions Vehicle Transitioning Plan.

 

“The attachment/s to this report are confidential in accordance with section 275(1)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A.           That pursuant to Section 230(1)(a) of the Local Government Regulation 2012 (Regulation), Council resolve to prepare Tender Consideration Plan number 10590 for the provision of Supply and Delivery of Light Vehicles.

B.           That pursuant to Section 230(1)(b) of the Local Government Regulation 2012 (Regulation), Council resolve to adopt Tender Consideration Plan number 10590 that was prepared for the provision of Supply and Delivery of Light Vehicles.

as detailed in the report by the Category Specialist dated 19 October 2021.

C.           That in accordance with the Tender Consideration Plan, Council extend the current contractual arrangement with Q Automotive – Trading as Bremer Ford (ABN 47 010 489 460), Blue Ribbon Motors (ABN 31 458 735 262) and Ross Llewellyn Motors (ABN 81 010 428 841) at an approximate value of $2,400,000.00 excluding GST over the additional term, being a further two (2) x one (1) year options.

 

D.           That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Madsen                                    Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

 

The motion was put and carried.

 


 

 

5.           Community Panels

Council’s five Community Reference Groups (CRGs) have been operating since June 2019, and the two-year membership period has ended for members on each of the five CRG’s. The Community Engagement section have supported Council to develop a new community engagement model that is in line with Council’s strategic priorities and based on feedback from all involved with the CRGs over the last two years. A community panel model delivered online through Council’s community engagement platform - Shape Your Ipswich – is proposed as a more inclusive, timely and contemporary approach to community engagement.

RECOMMENDATION

A.           That the community panel program be implemented and included as part of council’s suite of community engagement approaches commencing February 2022.

B.           That the Community Reference Groups come to an official close as the two (2) year term has ended, and members be acknowledged for their contribution to community. 

C.           That the Manager, City Design arrange a Heritage Forum for the first half of 2022.  The agenda and scope of the Forum is to be the subject of consultation with the Mayor and Councillors.

D.           That the Heritage and Monument Advisory Committee be formally ceased and the immediate previous members be acknowledged and thanked for their past participation and contribution to the community.

E.           That bi-annual community meetings be held for the following commencing in 2022: Seniors, and Access and Inclusion.

 

Mayor Teresa Harding proposed the following recommendation as Recommendation F:

 

F.           That Council expand its community engagement strategy to include council’s approaches, tools, methods and resourcing of community engagement.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

A.           That the community panel program be implemented and included as part of council’s suite of community engagement approaches commencing February 2022.

B.           That the Community Reference Groups’ come to an official close as the two (2) year term has ended, and members be acknowledged for their contribution to community. 

C.           That the Manager, City Design arrange a Heritage Forum for the first half of 2022.  The agenda and scope of the Forum is to be the subject of consultation with the Mayor and Councillors.

D.           That the Heritage and Monument Advisory Committee be formally ceased and the immediate previous members be acknowledged and thanked for their past participation and contribution to the community.

E.           That bi-annual community meetings be held for the following commencing in 2022: Seniors, and Access and Inclusion.

F.           That council expands its community engagement strategy to include council’s approaches, tools, methods and resourcing of community engagement.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Madsen                                    Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

 

The motion was put and carried.

 

6.           Council, Committee Meetings and Briefings/Workshop dates for 2022 and January 2023

This is a report concerning the proposed 2022 Ipswich City Council – Council, Committee Meetings and Briefings/Workshop schedule.

The schedule has been prepared on a 4-weekly cycle where possible with the exception of June, September and December. This is due to a special council meeting on 30 June 2022 for the adoption of the budget, a meeting later in September to allow for a break over the majority of the September school holidays and a shorter timeframe at the end of November/December to allow a good break over the Christmas period.

Informal meetings including briefings and workshops have been proposed to occur generally on the first week of the month and run from 9.00 am to 4.00 pm on these days.

Allowance has also been made within the overall schedule for strategic workshops related to the annual budget and the new Planning Scheme.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

A.           That the Council, Committee Meetings and Briefings/Workshop dates for 2022 and January 2023 be held as detailed in Attachment 1 and as outlined below:

COUNCIL/COMMITTEE

MEETING DAY AND TIME

MEETING DATES

Council Ordinary Meeting

 

**includes Special Budget Meeting

Thursday - 9.00 am

27 January 2022

24 February 2022

24 March 2022

21 April 2022

19 May 2022

**30 June 2022

28 July 2022

25 August 2022

29 September 2022

27 October 2022

24 November 2022

8 December 2022

19 January 2023

Growth, Infrastructure and Waste

 

 

Thursday - 9.00 am

 

**Tuesday – 9.00 am

10 February 2022

10 March 2022

7 April 2022

5 May 2022

16 June 2022

14 July 2022

11 August 2022

15 September 2022

13 October 2022

10 November 2022

**29 November 2022

Governance and Transparency

Thursday - 9.00 am

 

**Tuesday – 9.00 am

 

 

 

 

 

 

 

 

 

10 February 2022

10 March 2022

7 April 2022

5 May 2022

16 June 2022

14 July 2022

11 August 2022

15 September 2022

13 October 2022

10 November 2022

**29 November 2022

Community, Culture, Arts and Sport

Thursday - 10 minutes after the conclusion of the Governance and Transparency Committee

 

**Tuesday – 9.00 am

10 February 2022

10 March 2022

7 April 2022

5 May 2022

16 June 2022

14 July 2022

11 August 2022

15 September 2022

13 October 2022

10 November 2022

**29 November 2022

Economic and Industry Development

Thursday - 10 minutes after the conclusion of the Community, Culture, Arts and Sport Committee

 

**Tuesday – 9.00 am

10 February 2022

10 March 2022

7 April 2022

5 May 2022

16 June 2022

14 July 2022

11 August 2022

15 September 2022

13 October 2022

10 November 2022

**29 November 2022

Environment and Sustainability

Thursday - 10 minutes after the conclusion of the Economic and Industry Development Committee

 

**Tuesday – 9.00 am

10 February 2022

10 March 2022

7 April 2022

5 May 2022

16 June 2022

14 July 2022

11 August 2022

15 September 2022

13 October 2022

10 November 2022

**29 November 2022

Ipswich Central Redevelopment Committee

Thursday - 10 minutes after the conclusion of the Environment and Sustainability Committee

 

**Tuesday – 9.00 am

10 February 2022

10 March 2022

7 April 2022

5 May 2022

16 June 2022

14 July 2022

11 August 2022

15 September 2022

13 October 2022

10 November 2022

**29 November 2022

Briefings/Workshops

Tuesday - 9.00 am to 4.00 pm

1 February 2022

1 March 2022

29 March 2022

26 April 2022

24 May 2022

7 June 2022

5 July 2022

2 August 2022

6 September 2022

4 October 2022

2 November 2022

22 November 2022

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Madsen                                    Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

 

The motion was put and carried.

 

7.           Drug and Alcohol (Councillors) Policy

This is a report outlining the proposal for a Drug and Alcohol Policy for the elected representatives of Ipswich City Council and follows the presentation of two reports to Council previously in December 2020 and March 2021. If adopted, Council voluntarily choosing to implement a policy that goes over and above the requirements of the Code of Conduct for Councillors in Queensland further demonstrates its commitment to good governance.

A draft policy is now attached having been circulated to Councillors in July 2021 and being discussed at a meeting in October 2021.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Marnie Doyle:

That the Drug and Alcohol (Councillors) Policy as detailed in Attachment 1, be adopted.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Madsen                                    Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

 

The motion was put and carried.

 

NOTICES OF MOTION

 

Nil

 

MATTERS ARISING

 

Nil

 

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.10 am.

The meeting closed at 10.28 am.

 

 

 


Council

Meeting Agenda

18 November

2021

 

Community, Culture, Arts and Sport Committee NO. 2021(10)

 

4 November 2021

 

Report of the Community, Culture, Arts and Sport Committee

 for the Council

COUNCILLORS’ ATTENDANCE:      Councillor Andrew Fechner (Chairperson); Councillors Kate Kunzelmann (Deputy Chairperson), Mayor Teresa Harding, Jacob Madsen, Deputy Mayor Nicole Jonic and Marnie Doyle (Observer)

COUNCILLOR’S APOLOGIES:          Nil

OFFICERS’ ATTENDANCE:             Acting Chief Executive Officer (Sonia Cooper), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Peter Tabulo), Acting General Manager Corporate Services (Sylvia Swalling), Chief Financial Officer (Jeff Keech), Acting General Manager Infrastructure and Environment (Sean Madigan), Executive Services Manager (Wade Wilson), Manager Communication and Engagement (Laura Bos), Senior Digital Media and Content Officer (Jodie Richter) and Theatre Technician (Trent Gray)

 

              Acknowledgement of Country

Councillor Andrew Fechner (Chairperson) moved a procedural motion to move outside of standing orders for an Acknowledgement of Country.

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Fechner                                   Nil

Kunzelmann

Harding

Madsen

Jonic

 

The motion was put and carried.

Councillor Kate Kunzelmann delivered the Acknowledgement of Country.

Councillor Andrew Fechner moved a procedural motion to return to standing orders.

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Fechner                                   Nil

Kunzelmann

Harding

Madsen

Jonic

 

The motion was put and carried.

 

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

 

Nil

 

BUSINESS OUTSTANDING

Nil

 

Confirmation of Minutes

 

1.           Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2021(09) of 7 October 2021

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the minutes of the Community, Culture, Arts and Sport Committee
No. 2021(10) held on 7 October 2021 be confirmed.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Fechner                                   Nil

Kunzelmann

Harding

Madsen

Jonic

 

The motion was put and carried.

 

 

 

 

 

 

 

Officers’ Reports

 

2.           Ipswich Arts Advisory Group

This is a report concerning the formation of the Ipswich Arts Advisory Group, a priority outcome from the Creators of Ipswich Summit.

The Ipswich Arts Advisory Group (IAAG) will create an avenue for collective communication and connection between the Ipswich Creative Community and Council. It will aid in promoting awareness of creative community values and provide structure for collective aspirations to be articulated in relation to the city’s Arts and Cultural Strategy and the development of a key strategic arts initiatives.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That Council endorse the creation of the Ipswich Arts Advisory Group with the associated Terms of Reference (ToR) as outlined in Attachment 1.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Fechner                                   Nil

Kunzelmann

Harding

Madsen

Jonic

 

The motion was put and carried.

 

NOTICES OF MOTION

 

Nil

 

MATTERS ARISING

 

Nil

 

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.50 am.

The meeting closed at 10.55 am.

 

Economic and Industry Development Committee NO. 2021(10)

 

4 November 2021

 

Report of the Economic and Industry Development Committee

 for the Council

COUNCILLORS’ ATTENDANCE:   Deputy Mayor Nicole Jonic (Chairperson); Councillors Jacob Madsen (Deputy Chairperson), Mayor Teresa Harding, Councillors Kate Kunzelmann and Andrew Fechner

COUNCILLOR’S APOLOGIES:       Nil

OFFICERS’ ATTENDANCE:           Acting Chief Executive Officer (Sonia Cooper), Acting General Manager Corporate Services (Sylvia Swalling), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Peter Tabulo), Executive Services Manager (Wade Wilson), Manager Economic and Community Development (Cat Matson), Manager Communication and Engagement (Laura Bos), Senior Digital Media and Content Officer (Jodie Richter) and Theatre Technician (Trent Gray)

 

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

 

Nil

 

BUSINESS OUTSTANDING

Nil

 

Confirmation of Minutes

 

1.           Confirmation of Minutes of the Economic and Industry Development Committee No. 2021(09) of 7 October 2021

RECOMMENDATION

Moved by Deputy Mayor Nicole Jonic:

Seconded by Councillor Jacob Madsen:

That the minutes of the Economic and Industry Development Committee held on 7 October 2021 be confirmed.

 

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Madsen                                    Nil

Harding

Kunzelmann

Fechner

Jonic

 

The motion was put and carried.

 

OFFICERS’ REPORTS

 

Nil

 

NOTICES OF MOTION

 

Nil

 

MATTERS ARISING

 

Nil

 

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 11.05 am.

The meeting closed at 11.06 am.

 

 

 


Council

Meeting Agenda

18 November

2021

 

Environment and Sustainability Committee NO. 2021(10)

 

4 November 2021

 

Report of the Environment and Sustainability Committee

 for the Council

COUNCILLORS’ ATTENDANCE:      Councillor Russell Milligan (Chairperson); Councillors Andrew Fechner (Deputy Chairperson), Mayor Teresa Harding, Councillor Jacob Madsen and Kate Kunzelmann

COUNCILLOR’S APOLOGIES:          Nil

OFFICERS’ ATTENDANCE:             Acting Chief Executive Officer (Sonia Cooper), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Peter Tabulo), Acting General Manager Corporate Services (Sylvia Swalling), Manager Economic and Community Development (Cat Matson), Manager Communication and Engagement (Laura Bos), Senior Digital Media and Content Officer (Jodie Richter), Executive Services Manager (Wade Wilson), Natural Environment and Land Manager (Phil A Smith) and Theatre Technician (Trent Gray)

 

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

 

Nil

 

BUSINESS OUTSTANDING

Nil

 

Confirmation of Minutes

 

1.           Confirmation of Minutes of the Environment and Sustainability Committee No. 2021(09) of 7 October 2021

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Jacob Madsen:

That the minutes of the Environment and Sustainability Committee held on 7 October 2021 be confirmed.

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Milligan                                    Nil

Fechner

Harding

Madsen

Kunzelmann

 

The motion was put and carried.

 

Officers’ Reports

 

2.           Enviroplan 25 Years Campaign Highlights

Ipswich Enviroplan celebrated 25 years in 2021.  The Enviroplan 25 Years campaign had two major purposes:

·     To coordinate an awareness campaign to celebrate Ipswich Enviroplan's
25th anniversary.

·     To encourage conservation and environment education and behaviour change.

This is a report concerning the Ipswich Enviroplan 25 years campaign highlights.

RECOMMENDATION

Moved by Councillor Jacob Madsen:

Seconded by Councillor Andrew Fechner:

That Council receive and note the key highlights pertaining to celebrating
25 years of Ipswich Enviroplan.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Milligan                                    Nil

Fechner

Harding

Madsen

Kunzelmann

 

The motion was put and carried.

 


 

 

NOTICES OF MOTION

 

Nil

 

MATTERS ARISING

 

The Manager, Environment and Sustainability addressed the committee to outline a correction required to the  Ipswich Rivers Improvement Trust 2021-2022 Annual Precept Report from the Environment and Sustainability Committee Meeting of 2 September 2021.

RECOMMENDATION

Moved by Councillor Russell Milligan:

Seconded by Councillor Andrew Fechner:

That the minutes notate a correction to the Ipswich Rivers Improvement Trust 2021-2022 Annual Precept Report presented to Council’s Environment and Sustainability Committee on 2 September 2021, being the removal of the incorrect paragraph as follows:

 

“If there is a failure to negotiate and agree on an amount within a reasonable timeframe, the amount the local government must contribute will be the amount decided by the Minister”.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Milligan                                    Nil

Fechner

Harding

Madsen

Kunzelmann

 

The motion was put and carried.

 

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 11.17 am.

The meeting closed at 11.34 am.

 

 

 


Council

Meeting Agenda

18 November

2021

 

Ipswich Central Redevelopment Committee NO. 2021(10)

 

4 November 2021

 

Report of the Ipswich Central Redevelopment Committee

 for the Council

COUNCILLORS’ ATTENDANCE:      Councillor Marnie Doyle (Chairperson); Councillors Kate Kunzelmann, Mayor Teresa Harding, Russell Milligan and Deputy Mayor Nicole Jonic (Deputy Chairperson)

COUNCILLOR’S APOLOGIES:          Nil

OFFICERS’ ATTENDANCE:             Acting Chief Executive Officer (Sonia Cooper), Acting General Manager Infrastructure and Environment (Sean Madigan), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Peter Tabulo), Project Manager (Greg Thomas), Communications, Events and Engagement Manager (Karyn Sutton), Project Officer (Courtney Strow), Project Manager – Ipswich Central (Erin Marchant), Chair – Retail Sub-Project Sub Committee (James Hepburn), Senior Digital Media and Content Officer (Jodie Richter), Manager Communication and Engagement (Laura Bos), Manager Economic and Community Development (Cat Matson) and Theatre Technician (Trent Gray)

 

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

 

Nil

 

BUSINESS OUTSTANDING

Nil

 

Confirmation of Minutes

 

1.           Confirmation of Minutes of the Ipswich Central Redevelopment Committee No. 2021(09) of 7 October 2021

RECOMMENDATION

Moved by Councillor Marnie Doyle:

Seconded by Mayor Teresa Harding:

That the minutes of the Ipswich Central Redevelopment Committee held on 7 October 2021 be confirmed.

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Doyle                                       Nil

Harding

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

Officers’ Reports

2.           Ipswich Central Revitalisation - Positioning Framework and Place Plans

This is a report concerning the approval and adoption of the Positioning Framework, including the Priority Projects and Place Plans for the Ipswich Central Revitalisation Project.

RECOMMENDATION

Moved by Deputy Mayor Nicole Jonic:

Seconded by Councillor Kate Kunzelmann:

A.           That the Ipswich Central Positioning Framework, including the supplementary Priority Projects be endorsed. (Attachment 1 and 2).

B.           That the Place Plans – Ipswich Centre Core and Top of Town be endorsed. (Attachment 3).

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Doyle                                       Nil

Harding

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 


 

 

3.           Nicholas Street Precinct - communications, engagement and events report October 2021

This is a report concerning the communications, engagement and events activity undertaken and planned for the Nicholas Street Precinct in October 2021

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Councillor Russell Milligan:

That the Nicholas Street Precinct Communications, Engagement and Events Monthly Report be received and the contents noted.

 

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Doyle                                       Nil

Harding

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

4.           Nicholas Street Precinct - Retail Sub-Project Steering Committee October 2021

This is a report concerning the October 2021 report from the Retail Sub-Project Steering Committee on the status of the leasing program and associated developments with the retail component of the Nicholas St Precinct redevelopment.

RECOMMENDATION

That the October 2021 Retail Sub-Project Steering Committee Report be received and the contents noted.

 

Councillor Marnie Doyle proposed the following additional Recommendation:

 

B.           That the Retail Sub-Project Steering Committee provide a report to the December meeting outlining advocacy work and discussions with the State Government regarding state owned assets within the Ipswich Central precinct and opportunities to improve those assets aesthetically including removal where appropriate.

 

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Councillor Russell Milligan:

A.           That the October 2021 Retail Sub-Project Steering Committee Report be received and the contents noted.

 

B.            That the Retail Sub-Project Steering Committee provide a report to the December meeting outlining advocacy work and discussions with the State Government regarding state owned assets within the Ipswich Central precinct and opportunities to improve those assets aesthetically including removal where appropriate.

AFFIRMATIVE                    NEGATIVE

Councillors:                      Councillors:

Doyle                                       Nil

Harding

Kunzelmann

Milligan

Jonic

 

The motion was put and carried.

 

NOTICES OF MOTION

Nil

 

MATTERS ARISING

 

Nil

 

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 11.48 am.

The meeting closed at 12.09 pm.

 

 

 


Council

Meeting Agenda

18 November

2021

 

Doc ID No: A7539851

 

ITEM:            15.1

SUBJECT:      CEO Organisational Performance Report for October 2021

AUTHOR:      Acting Chief Executive Officer

DATE:           10 November 2021

 

Executive Summary

 

The report for this month is the fourth of the new financial year and the progression of the Quarter 2 period (October-December 2021).

 

The Council team at large is now well into delivering the Annual Plan and Budget commitments for 2021-2022 and is focussed on the delivery of an array of projects and core services to the community while continuing to meet our legislative obligations.

 

The report for this period highlights current significant matters and progress on key performance indicators. 

RECOMMENDATION/S

That the Chief Executive Officer Organisational Performance Report for October 2021 be received and the contents noted.

BACKGROUND

 

1.      Current Significant Matters

 

·    Council’s implementation of the Waste and Circular Economy Transformation Policy Directive is progressing including work with the Waste and Recycling Industry Association Queensland (WRIQ) and waste industry operators located within Ipswich to develop a Code of Practice. A second workshop was held in October 2021 to advance discussions on the Code of Practice.  The next phase is detailed drafting and review. 

·    The next stage of Project Reunite was advanced during October 2021 with the launch of a three week period of consultation with the community on Shape Your Ipswich providing the opportunity for members of the community to examine Council’s register of memorabilia items and express interest in any items previously owned.

·    Council held the 2021 Ipswich Sports Awards on 29 October 2021 with more than 150 people in attendance. The event was well received by attendees and was a celebration of the achievements of our local athletes, coaches, officials, organisations and volunteers with 8 winners each taking home $2,000 in prize money.

·    iVolve Project Stage 3 program delivery has now commenced with the appointment of a Program Director and a support officer for this phase of the initiative.  The Program Director has been engaged through AVEC, a specialist project delivery and professional services company providing technology agnostic solutions across Australia, New Zealand and the United Kingdom.  In the next few weeks, the focus will be the initial Stage 3 design phase, which will include commencing stakeholder engagement activities, establishing the program structure and working closely with internal staff to build out the work schedule including the procurement market strategy, development of functional specifications, and change and impact assessments.

 

2.      Workplace Health and Safety

 

Council is continuing to focus heavily on workforce health, safety and wellbeing.  There was an excellent safety performance across council for October, with the injury rate being 75% less than this time last year.

 

The Lost Time Injury Frequency Rate (LTIFR) is 8.02 which is higher than last month (7.55).  This equates to 8.02 lost time injuries every six (6) months.  The state average is 14.97. 

 

Lost time severity rate is 23.3 which is slightly higher than last month (21.8).  The state average is 32.71 (Total days lost for each LTI).

 

3.      Update on Operational Plan

The Quarter 1 Performance Report for the Operational Plan (from the 2021-2022 Annual Plan) is a separate item on this meeting’s agenda.

 

Councils plans and last adopted quarterly report are available for public viewing on council’s website. The link is:

 

https://www.ipswich.qld.gov.au/about_council/media/corporate_publications/operational_plan

 

4.      Major Key Performance Indicators

People and Culture

·    Council’s workforce ‘head count’ has increased slightly as of 31 October 2021 is 1419 and is shown with 1071 full-time (1065 in September), 138 part-time (133 in September); 109 casual (109 in September); and 101 contingency (101 in September) staff.

·    Turnover rate for October 2021 is currently tracking at 13.92% and has again slightly increased from last month (13.5% in September).

 

Finance

 

Council’s overall year-to-date (YTD) net result as at the end of October 2021 is below budget, with a net surplus (including capital revenues) of $22.4 million compared to the YTD budgeted of $30.5 million.  This result is mainly due to less donated assets received than budgeted.  The operating position of Council is ahead of budget with a YTD deficit of
$2.5 million compared to a YTD budget deficit of $5.1 million.  This is due to fees and charges revenue being ahead of budget and is slightly offset by YTD operating expenses being $230k above budget.

 

Capital expenditure YTD (including the Nicholas Street Precinct) was $41.4 million, which is $8.4 million below budget.  The underspend is primarily related to the timing of the Nicholas Street projects.

Council’s financial performance report is tabled via a separate report to Council every month and is included on this meeting’s agenda.

Capital Delivery Program 2020-2021

The Infrastructure and Environment Department (IED) is responsible for the constructed and natural assets of the city and manages Council’s roads, traffic systems, building, parks, drains and natural areas.

Management of council’s environmental and sustainability responsibilities includes conservation, waste, stormwater, cultural heritage and emergency events.

 

The Infrastructure and Environment Department continues to perform well in relation to the

delivery of capital projects.  The spend for the month of October was $5.54 million dollars

compared to a budget of $6.67 million.  The underspend relates primarily to the fleet area

which is being impacted by supply chain issues and the phasing of the Whitwood Road

landfilling capping project.  The major projects being the Springfield Greenbank Arterial

duplication and Redbank Plains Stage 3 remain on track in terms of timing.

5.      Risk and Compliance Update

Corporate Risk Register

Council’s corporate risk register is reported through Council’s Audit and Risk Management Committee which is held approximately every quarter.  Council’s corporate risk register is reviewed and updated every two months at the Executive Leadership Team (ELT) Risk Committee Meeting.

During October the increasing risks of inflation and supply chain were discussed and considered.  Supply chain issues include supply of light and heavy vehicles, steel and pipes, in particular.  Steps are being taken to mitigate the risks and to plan and order further in advance where possible.

 

 

Legal Matters


An overview of all current active court proceedings and all significant legal matters that are not the subject of court proceedings is provided at Confidential Attachment 2 to this report.

 

Matters that are not the subject of court proceedings will be considered significant where:

 

•       they concern subject matter of significant public interest/concern; and/or

•       where their outcome may present significant financial value/impact for Council; and/or

•       where their outcome may set an important precedent for Council.

Generally significant non-court matters will only be reported where they are the subject of dispute and management of that dispute is being administered by Legal Services (as opposed to where Legal Services’ involvement is ad-hoc or limited to the provision of internal advice), or where they concern a significant project for Council.

The detail reported in respect of each matter listed has been provided with privacy, confidentiality and legal professional privilege (and the requirement to maintain same) in mind.

 

6.      Current Consultation Matters

Shape your Ipswich is Ipswich City Council’s digital engagement platform where Council uses a range of digital techniques to connect with the community and promote any events associated with the consultation project. https://shapeyouripswich.com.au/

Projects currently open on Shape Your Ipswich:

 

Project Name

Project Lead (Council Department)

Purpose of engagement

Ipswich Central

 

Community, Cultural and Economic Development Department

 

Inform community on the redevelopment of central Ipswich. Consultation on CBD planning and development.

Sustainability Strategy

Infrastructure and Environment Department

To socialise and consult the community on the draft Sustainability Strategy, before it is finalised and reported to Council.

Strengthening Ipswich Communities Plan

Planning and Regulatory Services Department

To seek community’s sentiment/feedback regarding the needs and aspirations of social infrastructure across the city, for the next 20 years.

Memorabilia Project

Coordination and Performance Department

To disclose the memorabilia catalogue to the community; update the community on Council’s resolution regarding how items will be distributed;

and to allow community members to claim any items originally owned by them. 

 

Projects (new) that may open in the next month:

Project Name

Project Lead (Council Department)

Purpose of engagement

Cycling through our CBD

Infrastructure and Environment Department

To inform community of the Ipswich Inner CBD Cycle network, and to seek feedback which will be considered in project design.

Cameron Park Playground Design

Infrastructure and Environment Department

To seek community input for the concept design for the Cameron Park Playground Upgrade, and associated works.

Urban Heat

Infrastructure and Environment Department

Consultation on community experiences of the urban heat environment. Partnership with Griffith University and University of the Sunshine Coast.

CBD Speed Limits

Infrastructure and Environment Department

To seek community feedback on the proposed 40km/h speed limit in the CBD area, as part of the Vulnerable Road User Program.

 

Project updates for next month – closing the loop:

 

Project Name

Project Lead (Council Department)

Purpose of engagement

Sutton Park Skate Facility Upgrade

Infrastructure and Environment Department

Close-the loop: inform community of the final designs for the new skate facility. 

Skate and Active Recreation (Redbank Plains Recreation Reserve Youth Area Concept)

Infrastructure and Environment Department

Close-the-loop: inform community of the stage one design works for the new skate facility.

 

 


 

 

7.      External Funding

Councils in Queensland may receive funding (Grants) from the Federal and State Governments.  Council currently has 110 active grant projects with funding commitments of $44.8 million.

A summary of the grant revenue portfolio is provided below:



 

 

8.      Council Resolutions

Number of resolutions finalised during the month: 26

Number of resolutions in progress at the end of the month: 64

HUMAN RIGHTS IMPLICATIONS

 

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

 

The recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Attachments and Confidential Background Papers

 

1.

Actions report as at 9 November 2021

 

 

 

CONFIDENTIAL

2.

Legal Services confidential attachment for October 2021  

  


Council

Meeting Agenda

18 November

2021

Item 15.1 / Attachment 1.

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Council

Meeting Agenda

18 November

2021

 

Doc ID No: A7667543

 

ITEM:            15.2

SUBJECT:      Quarter 1 - Operational Plan 2021-2022 Quarterly Performance

AUTHOR:      Social Data Officer

DATE:           2 November 2021

 

Executive Summary

This is a report concerning an assessment of Ipswich City Council’s progress towards implementation of the 2021-2022 Operational Plan with notable achievements that have occurred during quarter one (Q1). Departmental representatives have provided the presented Q1 data.

Recommendation/s

That the report be received, and the contents noted.

RELATED PARTIES

There are no party matters associated with this report.

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

The 2021-2022 Operational Plan was formally adopted by Council on 30 June 2021. Section 174 of the Local Government Regulation 2012 states the Chief Executive Officer must present to the local government a written assessment of progress towards implementation of the Operational Plan at a minimum of quarterly intervals.

An assessment of council’s progress during Q1, being 1 July 2021 to 30 September 2021, has been prepared from commentary provided by the responsible officers and is contained in Attachment 1. Council’s Finance Branch provides to council a separate report with high-level details on the financial performance. A full report of performance against the 2021-2022 Operational Plan will be included in council’s Annual Report and will be presented at the conclusion of the financial year.

The Performance Branch, Coordination and Performance recently implemented the Business Planning and Reporting Operating Model project that included an assessment of current maturity and to build on quality of good business practices for the new Corporate Plan (iFuture).

With the iFuture launch on 1 July, and a new Annual Plan format, the timing provided an opportunity to review the current quarterly reporting model to improve on consistency and quality of information with a change in approach to data collection and reporting style.

This included the amendment of status options to show deliverable status alongside budget status for the quarter and changes to reporting at risk items. To enhance customer readability of the Q1 report, the summary for items showing risk has been incorporated into the quarterly update comment for the relevant deliverables, as such there is no separate Risk Report included as an attachment with the quarterly reports for 2021-2022 financial year.

The table below provides a snapshot of the current positioning of each deliverable against the stated target. To clarify the progress statements used in the table, please refer to the below legend:

 

Deliverable status

On Track

This status represents activity which is delivering as planned.

Needs Attention

This status represents activity which is no longer delivering as scheduled however is not yet At Risk.

At Risk

This status represents activity which is at risk of not being completed by EOFY or not achieving its targeted outcome.

Other

This status represents activity which is outside the standard status indicators. Reasons for use of this status include items that are amended, discontinued, scheduled to start in a later quarter, deferred, may have no available reporting. 

Complete

This status represents activity which has been completed and has achieved the targeted outcome.

 

Deliverable status

Number

%

On Track

47

83.9%

Needs Attention

5

8.9%

At Risk

1

1.8%

Other

3

5.4%

Complete

0

0%

Total

56

100%

 

Budget status

On Track

This status represents budget activity that is delivering as planned.

Under / Over

This status represents budget activity that is delivering over or under planned budget allocation.

Other

This status represents activity which is outside the standard status indicators. Reasons for this status may include items of expenditure which are delayed, deferred or future scheduled.

No Budget Allocated

This status represents activity which has no budget allocation.

 

Budget status

Number

%

On Track

39

69.6%

Under / Over

7

12.5%

Other

6

10.7%

No Budget Allocated

4

7.1%

Total

56

100%

Section 174 of the Local Government Regulation 2012 states that a local government may, by resolution, amend its annual operational plan at any time before the end of the financial year.

The amendments to the Operational Plan as a result of changes in quarter 1 are listed below.

The item listed as Continue planning for the new Planning Scheme and Local Government Infrastructure Plan has been split into two independent projects and now appears as:

Continue planning for the Ipswich Planning Scheme

Continue planning for the Local Government Infrastructure Plan.

The project listed as Effective Asset Management Plan – preparation for implementation phase is a new addition due to its significance to council operations.

Legal/Policy Basis

 

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

RISK MANAGEMENT IMPLICATIONS

Section 174 of the Local Government Regulation 2012 states that the Chief Executive Officer must present to the local government a written assessment of progress towards implementation of the Operational Plan at a minimum of quarterly intervals.

The highest risk is political/reputational should council fail to meet the mandated deadline for adoption of the Operational Plan Quarterly Report.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

Recommendation A states that the report be received, and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

 

Financial/RESOURCE IMPLICATIONS

There are no financial or resource implications for this report.

COMMUNITY and OTHER CONSULTATION

The content of this report has been developed from commentary provided by each department. This information provides an update on council’s progress towards achieving the objectives of council’s Operational Plan 2021-2022 and presents notable achievements during Q1.

Conclusion

This is a report concerning an assessment of Ipswich City Council’s progress towards implementation of the Operational Plan 2021-2022 and notable achievements that have occurred during the quarter. Q1 data as provided by departmental representatives is presented. A full assessment of the Operational Plan 2021-2022 will be included in council’s Annual Report that will be presented later in the year.

Attachments and Confidential Background Papers

 

1.

Q1 Operational Plan

 

Josh Mallet

Social Data Officer

I concur with the recommendations contained in this report.

Maree Walker

Acting Manager, Performance

I concur with the recommendations contained in this report.

Barbara Dart

Acting General Manager Coordination and Performance

 

“Together, we proudly enhance the quality of life for our community”


Council

Meeting Agenda

18 November

2021

Item 15.2 / Attachment 1.

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Council

Meeting Agenda

18 November

2021

 

Doc ID No: A7645279

 

ITEM:            15.3

SUBJECT:      Monthly Financial Performance Report - October 2021

AUTHOR:      Chief Financial Officer

DATE:           21 October 2021

 

Executive Summary

This is a report concerning Council’s financial performance for the period ending 31 October 2021, submitted in accordance with section 204 of the Local Government Regulation 2012.

Recommendation/s

That the report on Council’s financial performance for the period ending 31 October 2021, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.

RELATED PARTIES

Not applicable

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

This report outlines the financial results for Ipswich City Council at 31 October 2021.

The total net result (including capital revenue) for Ipswich City Council at 31 October 2021 is $22.4 million compared to the year to date (YTD) budget of $30.5 million primarily due to donated assets received to date being below forecast budget.

Council’s YTD operating deficit (excluding capital revenue) is approximately $2.5 million compared to the YTD budget deficit of $5.1 million.

Overall, capital expenditure including the Nicholas Street Redevelopment YTD is $8.4 million under budget. Asset donations at 31 October 2021 was $8.2 million under the YTD budget.

Revenue

Operating revenue is approximately $2.3 million (2.3%) over budget primarily because of additional fees and charges revenue, operational grants revenue and other revenue.

Rates and utilities revenue is continuing to track on budget YTD October.

Fees and charges have continued to track above budget in October and are over budget by $1 million YTD, primarily relating to Town Planning and Development Fees and Waste Disposal Fees. This is partially offset by reduced parking and compliance revenue which is being monitored.

Total grant revenue is under budget approximately $804k. Operating grants are $393k over budget which is offset by $1.2 million under budget relating to capital grants. The variance relates to unbudgeted operating grants received in the Infrastructure and Environment Department, offset by capital grants not yet received due to timing.

Other revenue is currently tracking above budget primarily relating to unbudgeted rent for the Hayden Centre building, rent for Council facilities used by a telecommunication company received earlier than budgeted, gain on disposal of vehicles and Civic Centre venue hire.

Donated asset and cash contributions revenue is approximately $8.2 million below the YTD budget which is driven by lower-than-expected developer contributions.

Expenses

Overall operating expenses are approximately $0.2 million below the YTD budget.

Employee expenses (including labour contracts) were below budget in October and are now   $0.3 million over budget YTD. The YTD variance is due to less annual leave taken than budgeted, the use of contingent workers to fill vacancies, termination payments and a 2020-21 workers compensation insurance true-up payment.

Materials and services (excluding labour contracts) are $0.2 million above the YTD budget. As mentioned previously, the variance primarily relates to additional legal expenditure which is over budget by $1.4m YTD due to the appeals of the waste development applications. The budget overspends have been partially offset by underspends in the Community, Cultural and Economic Development Department relating to timing of book purchases for libraries and underspends in the Infrastructure and Environment Department primarily relating to Works and Field Services Branch due to delays in park maintenance and tree planting.

Other expenses are over budget due to the recognition of a provision for a doubtful debt and loss on disposal of assets. As mentioned in previous months, in accordance with procedure, Council recognised a provision for doubtful debt for a receivable of $0.3 million which is more than 90 days overdue, which has not yet been paid at the end of October. Council expects this debt to be paid in full, at which time the provision would be reversed. Council has recognised a loss on asset disposal of $1.6 million YTD which relates to decommissioned softfall, sealed roads surface assets and drainage assets.

Depreciation remains below budget YTD following an update to useful lives for road, bridges, and footpath assets in August as part of the revaluation process.

 

Capital Expenditure

The total YTD capital expenditure (including the Nicholas Street Redevelopment) is $41.4 million compared to the YTD budget of $49.9 million.

IED capital expenditure in October was $5.5million compared to the $6.7 million budgeted. YTD expenditure is $22.8 million compared to a YTD budget of $23.5 million. The underspend is primarily related to delays in the delivery of two trucks, timing of the Whitwood Rd disturbed land management project, small timing delays in the Springfield Parkway Road Upgrade project, and delays in the South Station Rd rehabilitation project.

The Nicholas Street Redevelopment continues to track below budget due to construction variations requested by Council which have impacted the timing of the delivery of the project.

Cash Balances

Council’s cash and investment holdings increased in the month with the proceeds from the sale of the former administration buildings.

Legal/Policy Basis

 

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

RISK MANAGEMENT IMPLICATIONS

Finance is continuing regular reporting, including annual leave taken against budget, to the Executive Leadership Team as part of continued monitoring of FTEs, vacancies, overtime and forecast employee expenses for the year.

The legal expenses for waste development appeals to date are over budget as discussed in previous months with Council and will increase due to new appeals lodged.  The forecast legal costs will need to be considered as part of the up-coming budget amendment.

Whilst depreciation is tracking underbudget YTD, it is expected that depreciation will be closer to budget once large asset capitalisations have been processed in the coming months.

Finance will work with the Nicholas Street Precinct Team and IED Management in relation to the forecast timing of expenditure for the capital projects and budget phasing. Regular analysis of capital programs will continue to be undertaken to confirm project progress over the next few months and forecast costs.


 

HUMAN RIGHTS IMPLICATIONS

 

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

 

Financial/RESOURCE IMPLICATIONS

There are no specific implications as a result of this report.

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation. Analysis and explanations of the variances are undertaken in conjunction with the various departments.

Conclusion

Regular reporting and monitoring of expenditure will continue monthly as part of Council’s regular governance and reporting processes.

Attachments and Confidential Background Papers

 

1.

Monthly Performance Report - October 2021

 

Jeffrey Keech

Chief Financial Officer

I concur with the recommendations contained in this report.

Sylvia Swalling

Acting General Manager Corporate Services

 

“Together, we proudly enhance the quality of life for our community”


Council

Meeting Agenda

18 November

2021

Item 15.3 / Attachment 1.

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Council

Meeting Agenda

18 November

2021

 

Doc ID No: A7628087

 

ITEM:            15.4

SUBJECT:      Temporary Local Planning Instrument 1 of 2022

AUTHOR:      Waste and Circular Economy Transformation Manager

DATE:         8 November 2021

Executive Summary

This is a report concerning the making of a new Temporary Local Planning Instrument (TLPI) to provide an interim policy response for the regulation of resource recovery and waste related activities that is to replace two existing TLPIs for waste activity regulation that will expire in early 2022.  The proposed TLPI proposes to replace Temporary Local Planning Instrument No. 1 of 2020 applying to the Swanbank and New Chum areas which expires on 31 March 2022, and Temporary Local Planning Instrument No. 2 of 2020 for the Ebenezer, Willowbank and Jeebropilly areas that expires on 27 January 2022.

The proposed TLPI combines both expiring TLPIs into a single regulatory document that suspends relevant parts of the existing Ipswich Planning Scheme and provides an interim contemporary policy approach for the regulation of resource recovery and waste activities until the commencement of the new Ipswich planning scheme.

Recommendation/s

That Council make Temporary Local Planning Instrument No. 1 of 2022 – Resource Recovery and Waste Activity Regulation (TLPI No. 1/2022) in accordance with the Planning Act 2016 and Minister’s Guidelines and Rules with an early effective date of 28 January 2022 or earlier.

RELATED PARTIES

There are no specific related parties in respect to this report.

ifuture Theme

Vibrant and Growing

Natural and Sustainable

A Trusted and Leading Organisation

Purpose of Report/Background

 

Background

 

In 2018-19 Queenslanders generated 11.04 million tonnes of waste. Approximately 4.23 million tonnes of that waste was disposed of in private landfills in Ipswich. About 94% of waste sent to landfill was generated outside of Ipswich (including inter-State) and primarily consisted of construction and demolition (C&D) waste and commercial and industrial (C&I) waste streams. Around 6% of waste processed in Ipswich was from Ipswich and other South East Queensland local government municipal household waste streams which includes food and organic waste.  Over time, owing to several factors, less waste material has been recycled, particularly in the construction industry which is major source of overall waste volume. 

 

The amount of waste received, processed and disposed of in Ipswich has dramatically increased in recent times as a result of, amongst other things: the city’s geo-strategic location as a growth corridor in South East Queensland; the presence of, and increased private industry interest in the development of former mine sites and voids for landfill; proximity to high-growth residential and industrial areas; and the presence of existing waste disposal sites and resource recovery facilities. This rapid growth in waste volume and waste operations across the City has seen an explosion of community concern and complaints about waste activities and adverse impacts that are directly experienced by the wider community at sensitive receptors. 

 

In 2018 the first of a series of TLPIs addressing emerging and urgent waste issues in Ipswich commenced.  The prior TLPIs refined the regulatory framework to address the prevalence of waste uses and provide a contemporary policy approach to their regulation.  Subsequent TLPIs commenced in 2020 to ensure ongoing contemporary regulation of waste activities.  The 2020 TLPIs coincided with the commencement of work on a new planning scheme for Ipswich.  Consequently, the two-existing waste TLPIs are pending expiration in early 2022, with the expiration of TLPI No. 1/2020 occurring on 31 March 2022 and TLPI No. 2/2020 on 27 January 2022.

 

Purpose of Report

 

The purpose of this report is to propose the making of Temporary Local Planning Instrument No. 1 of 2022 – Resource Recovery and Waste Activity Regulation (TLPI No. 1/2022) which is to replace the two expiring waste TLPIs and provide a comprehensive policy evolution of the planning instrument to better reflect matters being experienced in Ipswich around waste management such as changing policy advancements, for new and emerging technologies, industries and direction to the industry on the appropriate mechanisms and management techniques to address the external impacts of the uses, and in consideration of Council’s recent waste related court cases.

 

The proposed TLPI No. 1/2022 proposes to combine both expiring TLPIs into a single regulatory document that applies to the Swanbank, New Chum, Ebenezer, Willowbank and Jeebropilly areas. The proposed TLPI continues to suspend relevant parts of the existing Ipswich Planning Scheme and provides a revised interim contemporary policy approach for the regulation of resource recovery and waste activities until the commencement of the new Ipswich planning scheme.

 

The duration of a TLPI under the Planning Act 2016 is two years from the effective day, unless the TLPI is repealed prior to this date or replaced by a proposed TLPI to extend its application, and there is no power to extend the operation of a TLPI beyond the period stated.

 

Council may propose an earlier effective day for the making of a TLPI in accordance with section 9(4) of the Planning Act 2016. In such circumstances, the local government must resolve, at a public meeting, the making of a TLPI and request approval from the Minister for the earlier effective day. It is proposed that the effective day for TLPI No. 1/2022 be

28 January 2022 as outlined in the recommendation of this report in order to ensure continuous coverage of the necessary instruments

 

Council is presently in the process of drafting the new planning scheme for the Ipswich local government area, and once implemented is to provide a contemporary policy approach for waste and resource recovery industries. The final adoption of the new planning scheme is scheduled to occur in December 2023 and should align with the expiration of TLPI No. 1/2022 on 27 January 2024, should the effective day be approved by the Minister.

 

It is worth noting that the proposed New Ipswich Planning Scheme will include stakeholder and community engagement on this subject, and a range of others.  In the course of stakeholder and community engagement, the community and industry will be afforded an opportunity to comment on the content of the New Ipswich Planning Scheme.

Legal/Policy Basis

 

This report and its recommendations are consistent with the following legislative provisions:

Planning Act 2016

RISK MANAGEMENT IMPLICATIONS

There are no financial or resource implications associated with this report. 

HUMAN RIGHTS IMPLICATIONS

 

HUMAN RIGHTS IMPACTS

OTHER DECISION

(a)  What is the Act/Decision being made?

Recommendation A resolves to make a Temporary Local Planning Instrument in accordance with the Planning Act 2016 and Minister’s Guidelines and Rules.

 

(b) What human rights are affected?

The making of a Temporary Local Planning Instrument (TLPI) may have the potential to impact the human right of taking part in public life (section 23) as the making of a TLPI by its nature limits a person’s ability to make representations to the planning instrument’s content or application before its adoption.

(c)  How are the human rights limited?

The TLPI process follows an intentional expedited implementation of planning and development assessment policies to protect all or part of a local government area from adverse impacts in urgent or emergent circumstances.  This fast-tracked process does not involve public consultation in order to address urgent or emergent circumstances in accordance with the Planning Act 2016.

(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?

The making of a TLPI is the only available mechanism to facilitate an interim policy response within a short timeframe.  The timeframe associated with undertaking a permanent planning scheme amendment does not afford the same regulatory protections for the community and the environment in the interim period and could result in long-term implications for Council (such as adverse social and environmental impacts on the community). The opportunity for a person to make representations regarding Council’s long-term regulatory policies for waste related activities will be afforded at a later date during the formal public consultation of the new planning scheme.

(e)  Conclusion

The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

There are no budget or resourcing implications associated with this report.

COMMUNITY and OTHER CONSULTATION

The Department of State Development, Infrastructure, Local Government and Planning (DSDILGP) has been engaged in the form of early discussions and review of a working draft of the proposed TLPI No. 1/2022, in which DSDILGP provided overall feedback and comments on the working draft document.

DSDILGP expressed overall support for the continuation of the waste TLPI in order to provide an interim solution to regulate waste activity uses whilst the new planning scheme is being drafted.

Conclusion

 

The making of a TLPI is the only available mechanism to facilitate an interim policy response within the short timeframe.  The timeframe associated with undertaking a permanent planning scheme amendment does not afford the same regulatory protection for the community and the environment in the interim period and could result in long-term implications for Council (such as adverse social and environmental impacts on the community).

 

For the reasons stated in this report it is recommended that Council endorse one of the 2 TLPIs the subject of the recommendations in this report, and in accordance with section 9(4) of the Planning Act 2016 and Minister’s Guidelines and Rules.


 

Attachments and Confidential Background Papers

 

 

CONFIDENTIAL

1.

DRAFT TLPI 1 of 2022  

2.

DRAFT Statement of Reasons  

 

Brett Davey

Waste and Circular Economy Transformation Manager

I concur with the recommendations contained in this report.

Peter Tabulo

General Manager, Planning and Regulatory Services

 

“Together, we proudly enhance the quality of life for our community”


Council

Meeting Agenda

18 November

2021

 

Doc ID No: A7638896

 

ITEM:            15.5

SUBJECT:      Sub Regional Waste Alliance - MRF Budget Allocation

AUTHOR:      Resource Recovery Manager

DATE:           19 October 2021

Executive Summary

 

In June 2021 Logan City Council, Ipswich City Council and Redland City Council resolved to pursue a single sub-regional solution type for further evaluation to progress to a subsequent phase of the procurement process, subsequently (19 August 2021) Council endorsed the Sub Regional Alliance to apply for potential funding under the State and Federally funded Queensland Recycling Modernisation Fund (QRMF). Which was submitted by the required deadline.

As that funding process requires a more aggressive delivery timeline than originally conceived, a proposed budget amendment for the 2021-22 financial year will be required if the business case for a new Materials Recovery Facility (MRF) is accepted.

Attached is the confidential attachment, Sub-Regional Waste Alliance - MRF Budget allocation confidential attachment for Council’s consideration.

Recommendation

That Council commit to include its proportionate share of any Sub Regional Alliance Materials Recovery Facility project funding in current and future budgets, and that budget amendments be subject to Council’s future consideration and acceptance of the business case.

RELATED PARTIES

·    Shortlisted Respondents

·    Commonwealth Department of Agriculture, Water & Environment

·    Queensland Government Department of Environment & Science

·    Queensland Government Department of State Development, Tourism & Innovation

·    Queensland Treasury Corporation

·    Ipswich City Council

·    Redland City Council

·    Lockyer Valley Regional Council

·    Local Government Association of Queensland

·    South East Queensland Council of Mayors

·    Waste Management and Resource Recovery Association of Australia

·    Waste & Recycling Industry Queensland

·    Australian Consumer and Competition Commission

·    Waste consultancy sector

ifuture Theme

Natural and Sustainable

Purpose of Report/Background

 

The purpose of this report is to present a resolution to Council to further the Sub-Regional Alliance’s tendering exercise through the now open Recycling Modernisation Fund application process. As detailed in the Sub-Regional Waste Alliance - MRF Budget allocation confidential attachment.

Legal/Policy Basis

 

This procurement process is being undertaken in accordance with the provisions of the Local Government Regulation 2012, legal advice and probity protocols provided by the Alliance’s legal and probity adviser.

The proposal before Council has given regard to Federal, State and Local Government waste and recycling related policies, strategies and plans.

 

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

RISK MANAGEMENT IMPLICATIONS

This information is confidential and is included in the confidential attachments to this report.

HUMAN RIGHTS IMPLICATIONS

 

HUMAN RIGHTS IMPACTS

OTHER DECISION

 

 

(a)  What is the Act/Decision being made?

Recommendation states that Council will allocate budget to a MRF project as long as business case is accepted

 

(b) What human rights are affected?

No human rights affected

 

(c)  How are the human rights limited?

Not Applicable

 

(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?

Not Applicable

 

(e)  Conclusion

The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

 

Each Council in the SRA currently carries a limited project budget allocation to progress this project, for 2021-22 IWS only had $100k allocated. The confidential attachment highlights

in tables 1 and 2 there are potentially reasonable financial implications of committing to any future SRA MRF at the beginning.  The details are confidential at this point in time as they may influence any potential tender process.

 

These costs will be fleshed out in the forthcoming business case, where the expectation is that the long-term projected savings, compared to business as usual, in any SRA facility would provide sufficient return through reduced handling and processing costs of materials to move the project forward.

 

Noting that, only commitment to invest, if the business case if endorsed is sought, and the one of the key factors in business case, will be a financial comparison to current costs.

COMMUNITY and OTHER CONSULTATION

 

The Chief Financial Officer has been consulted with regards to the proposal and report.

 

The project team, comprised of staff representatives, from the Alliance Councils have been liaising regularly since commencement to further the Sub-Regional Alliance.

 

The public website provides an overview of the Alliance project remains active at www.subregionalwastealliance.com.au .

 

Information on the Alliance process will be updated on the website and through other forums following each Council’s consideration of the acceptable operating parameter evaluation report and recommendations.

ATTACHMENTS

This paper is the cover report for the attached confidential, Sub-Regional Waste Alliance - MRF Budget allocation confidential attachment.

Conclusion

The Sub-Regional Alliance has progressed to an opportunity for partnering Councils to resolve a further step to allow for a development of potential internal project budget allocation.

 

Included in the confidential attachment is the detailed financial expectations, at this point in the process for each Councils consideration.

Attachments and Confidential Background Papers

 

 

CONFIDENTIAL

1.

Sub-Regional Waste Alliance - MRF Budget allocation confidential attachment  

 

David McAlister

Resource Recovery Manager

I concur with the recommendations contained in this report.

Kaye Cavanagh

Manager, Environment and Sustainability

I concur with the recommendations contained in this report.

Sean Madigan

Acting General Manager - Infrastructure and Environment

 

“Together, we proudly enhance the quality of life for our community”


Council

Meeting Agenda

18 November

2021

 

Doc ID No: A7674217

 

ITEM:            15.6

SUBJECT:      Variation to Waste Transport Services Contract No. 16251 to include additional services for the consolidation and transport of kerbside recycling content

AUTHOR:      Resource Recovery Manager

DATE:           2 November 2021

Executive Summary

 

This report concerns the consideration and authorisation by Council of a proposed Deed of Variation to the contract for the provision of Waste Transport Services with REMONDIS Australia Pty Ltd (Supplier). Ipswich Waste Services (IWS) and the Supplier wish to vary the contract to include an additional scheduled service.

 

This service would entail the storage and bulking up of commingled recycling materials (yellow top bin material) at the Swanbank landfill’s resource recovery area. Recycling materials would then be bulk hauled, as per the existing contract, from this facility instead of the current location at the Riverview Recycling and Refuse Centre.

 

This would provide significant operational benefits to Ipswich Waste Services and customer benefits to the residents of Ipswich.

RECOMMENDATIONS

 

A.           That the contractual arrangement (Council contract 16251) with REMONDIS Australia Pty Ltd (Supplier) for Waste Transport Services be varied as follows:

 

(i)      To amend the contract to include an additional service in the schedule of rates to provide Council the ability to bulk up commingled recycling materials from Council collection vehicles, at the designated resource recovery area at Swanbank landfill for transport (under the existing contract rates) to Visy at Gibson Island, Paringa.

(ii)     That the initial Commingled Bulk Up Rate be set at $21.65 per tonne, that would be linked to the normal rise and fall clauses in the contract.

 

B.           That Council enter into a deed of variation with the Supplier to appropriately amend the existing contractual arrangement.

C.           That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolves to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

RELATED PARTIES

 

·    REMONDIS Australia Pty Ltd

·    Ipswich City Council

ifuture Theme

Natural and Sustainable

Purpose of Report/Background

 

Currently commingled recycling materials are handled through the Riverview Recycling and Refuse Centre (RR&RC), where they are deposited into the pit for bulking up via B-doubles to be transported to Visy’s facility at Gibson Island Paringa.

 

This process, whilst reasonably effective does have drawbacks and has also been impacted by additional external forces.  These drawbacks and forces include:

·    Creation of significant operational constraints on the flexibility of the Riverview R&RC:

Ø load out requirements to separate materials do not release the maximum efficiency of the pit

Ø locking down of service bays to stop waste being deposited where recycling will go, reduces customer service

Ø having to manage load outs and pit operation between waste and recycling loads, creates complications and inefficiencies

·    Customer perception of recycling materials utilising the same pit as other waste, can generate very negative opinion.

·    Some inevitable “bleeding” of limited amounts of waste materials into recycling stream, impacting recycling material quality and increasing contamination.

·    Reduced customer throughput due to bays locked off, increasing wait times.

·    The withdrawal of Cleanaway from their contract with Council in September 2021, means the vehicles now clearing the pit are transacting to primarily TiTree in Ebenezer, this has markedly increased their turn around time compared to New Chum, further impacting the efficiency of the pit.

·    The new Resource Recovery Strategy will see increased recycling tonnes, which will add further strain to the capacity of Riverview R&RC.

REMONDIS, as Council’s waste transport contractor, currently has an under-utilised resource recovery shed at Swanbank. This facility is a large concrete floored, roofed sorting area.  This proposal would see IWS recycling vehicles dropping their materials at this location instead of the Riverview R&RC, from there REMONDIS would bulk load through to Visy as per current practice. The proposed variation would pay for the equipment, personnel and some limited site changes to accommodate the process.

 

This current proposal is for a handling and processing cost of $21.65 per tonne and on an assumed 11,000 tonnes p.a. that would equate to $238,150 p.a.

 

As Council entered into a supply agreement with REMONDIS Australia Pty Ltd for the provision of Waste Transport Services in July 2021 for a period of two (2) years, plus one (1) year extension option for the estimated sum of $1,821,990.65 excluding GST over the contract period, the reason for bringing this variation before Council is that this value would increase the contract above the $2,000,000 approval threshold.

 

This solution would likely address all the issues above, and most importantly allow the Riverview R&RC to deal with its continuing growth in service numbers and its primary requirement as a waste transfer facility, whilst other projects are progressed such as the upgrade, an additional R&RC and a regional MRF solution. It would likely allow other services such as IWS commercial skips and Ro-Ro’s an option to utilise the pit, increasing IWS operational flexibility.

 

The customer benefits alone, particularly approaching the very busy Christmas period, such as reduced queueing and waiting times, would be significant. Additionally, it will remove a significant number of b-double heavy vehicle movements through the facility, which is especially beneficial during peak periods and when queues are long. This will enhance safety on site by reducing the chances of interaction between these heavy vehicles and customer vehicles.

 

IWS management had previously looked at a similar option whereby IWS would look to rent a suitable facility to process recycling for transport. This included initial estimates for rent, power, plant and equipment, personnel and licencing. The commercial rent alone for this was more than this proposal.  IWS management has inspected the proposed site at Swanbank and discussed how this operation would work.

Legal/Policy Basis

 

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

RISK MANAGEMENT IMPLICATIONS

The primary purpose of this proposal is risk mitigation:

-        Reducing the risk of negative public perception

-        Increasing site safety through decreased heavy vehicle interactions

-        Improving customer processing capacity

-        Utilisation of an experienced, appropriately licenced professional waste company to process product

-        Reducing product contamination

-        Provision of increased operational capacity of the Riverview R&RC

As noted, IWS have been considering an approach to remove the recycling from the Riverview R&RC but it was cost prohibitive. This proposal provides the same solution at a lesser rate.

HUMAN RIGHTS IMPLICATIONS

 

HUMAN RIGHTS IMPACTS

OTHER DECISION

 

 

(a)  What is the Act/Decision being made?

For council to approval a proposed contract variation

 

(b) What human rights are affected?

No human rights affected variation related to companies.

 

(c)  How are the human rights limited?

N/A

 

(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?

N/A

 

(e)  Conclusion

The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

The proposed variation will increase contract expenditure by around $240,000 p.a. on current recycling tonnages. This expense would significantly increase operational efficiency of the Riverview R&RC and help maximise the utilisation of that asset to better deliver on core services.

Maximisation of Council’s primary R&RC is critical now, as the asset is under significant operational stress and high utilisation rates. Releasing some of the burden will help extend asset life and allow a clearer path to upgrades.

No resource changes are proposed with this variation, any staff time saved will be reallocated to other site duties and increased resource recovery activities.

Given the proximity of Swanbank to growth corridors of Ipswich, collection vehicles may also see a benefit in turnaround times for first loads of the day, this will assist with productivity.

COMMUNITY and OTHER CONSULTATION

No specific community consultation has occurred as this is an internal operational process, any impact on the community is only positive, i.e., reduced queueing times, increased site capacity, reduced confusion, and reduced negative perception.

Operational IWS teams have been consulted around the proposal and are extremely supportive of the beneficial impacts this would bring to the operation.

Procurement have also been part of the process of consultation with IWS. Procurement officers assisted in the drafting of this variation and will help IWS finalise any contract variations that are materialised from this process.

Infrastructure and Environment Department management has been consulted and is supportive.

REMONDIS as Council’s waste transporter have developed this option in consultation with IWS management to ensure it produces the desired results.

Conclusion

The proposed variation to contract 16251 with REMONDIS to provide the storage and bulking up of commingled recycling materials (yellow top bin material) at the Swanbank landfill’s resource recovery area, would enhance the operation of the Riverview R&RC, reduce contamination of recycled product, increase safety, and improve both public perception and customer experiences at the facility. As such, this proposal provides good value for money and will assist IWS as it progresses a suite of upgrades and projects to deliver better services to the Ipswich community.

 

David McAlister

Resource Recovery Manager

I concur with the recommendations contained in this report.

Kaye Cavanagh

Manager, Environment and Sustainability

I concur with the recommendations contained in this report.

Sean Madigan

Acting General Manager - Infrastructure and Environment

 

“Together, we proudly enhance the quality of life for our community”


Council

Meeting Agenda

18 November

2021

 

Doc ID No: A7674219

 

ITEM:            15.7

SUBJECT:      Procurement: Preferred Supplier Arrangement 17209 - Provision of Resource Recovery and Disposal of Non-Putrescible Waste

AUTHOR:      Category Specialist

 

DATE:           2 November 2021

Executive Summary

This is a report concerning the recommendation to award Tender 17209 for the provision of Resource Recovery and Disposal of Non-Putrescible Waste and to seek Council’s approval to enter into a Preferred Supplier Arrangement with five (5) suppliers as outlined below:

1.   Bogside Mining Industries Pty Ltd (ACN: 114 041 879)

2.   Bemcove Pty Ltd (ACN: 010 843 606) 

3.   REMONDIS Australia (ACN: 002 429 781)

4.   Stapylton Resource Recovery (Qld) Pty Ltd (ACN: 611 003 724)

5.   Veolia Environmental Services Australia Pty Ltd (ACN: 051 316 584)

The forecasted expenditure for the provision of resource recovery services and disposal of non-putrescible waste is estimated at $26,352,022 (excluding GST and including waste levy on municipal solid waste) for the total contract period of three (3) years with the option to extend the contract by two (2) further, one (1) year periods.  Expenditure with each supplier will not be distributed evenly, with total expenditure with some suppliers likely to exceed $2,000,000 ex GST over the life of the agreement.

RECOMMENDATION

A.           That in accordance with Section 233 of the Local Government Regulation 2012 (Regulation), Council approves a Preferred Supplier Arrangement for the provision of resource recovery and disposal services of non-putrescible waste.

B.           That Council resolve under Section 233(7) of the Regulation, it is satisfied that it will obtain better value for money by entering into a Preferred Supplier Arrangement for a term of longer than two (2) years.

C.           That Council enter into a Preferred Supplier Arrangement with the five (5) suppliers listed below, for a period of three (3) years with the option to extend the contract by two (2) further, one (1) year periods, for the estimated sum of $26,352,022 (excluding GST and including waste levy on municipal solid waste) (total cost if all contract extensions are executed):

 

·    Bogside Mining Industries Pty Ltd

·    Bemcove Pty Ltd

·    REMONDIS Australia Pty Ltd

·    Stapylton Resource Recovery (QLD) Pty Ltd

·    Veolia Environmental Services Australia Pty Ltd

D.           For those individual contractual arrangements that exceed $2,000,000 excluding GST, pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

RELATED PARTIES

There was no declaration of conflicts of interest.

ifuture Theme

Natural and Sustainable

Purpose of Report/Background

The population in Ipswich is expected to increase to over 500,000 people by 2041. Increased waste generation is positively correlated to both economic consumption and to population growth. A total of approximately 37,900 tonnes of non-putrescible waste (Municipal Solid Waste (MSW), Commercial and Industrial waste (C&I) and Construction and Demolition waste (C&D) were generated in 2020.

Ipswich City Council is an active participant in waste management and resource recovery strategies that strategically manage the growing waste and encourage residents and local businesses to recycle, recover and reuse wherever possible.

Council is primarily responsible for the management of waste generated by the residential sector (MSW) and the contract provides Council with the ability to manage the ongoing requirement to collect, recycle and dispose non-putrescible waste arise from domestic household, council activities, commercial construction/demolition activity and industrial waste produced by local businesses and commerce.

On 28 September 2021, a Request for Tender (RFT) was issued to the open market via VendorPanel seeking suitable responses for the provision of resource recovery services and disposal services for non-putrescible waste. The RFT closed on 19 October 2021.

Legal/Policy Basis

 

This report and its recommendations are consistent with the following legislative provisions:

Local Government Regulation 2012

RISK MANAGEMENT IMPLICATIONS

The current agreement (16-17-016) is due to expire 30 November 2021, all available extension options have been exercised.

Further details on risks and mitigations are available in Confidential Attachment 1: 17209 Recommendation to Award - Resource Recovery and Disposal of Non-Putrescible Waste

HUMAN RIGHTS IMPLICATIONS

 

HUMAN RIGHTS IMPACTS

OTHER DECISION

(a)  What is the Act/Decision being made?

This report recommends Council to enter into a Preferred Supplier Arrangement with five (5) suppliers and delegate to the Chief Executive Officer the power to take contractual action pursuant to section 238 of the Regulation.

 

(b) What human rights are affected?

No human rights are affected by this decision. The subject matter of the Preferred Supplier Arrangement will not impact on the human rights of any third parties.

 

(c)  How are the human rights limited?

Not applicable

 

(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?

Not applicable

 

(e)  Conclusion

The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

The contract value for this agreement including waste levy for MSW is estimated in $26,352,022.22 for the total contract period, including extensions. Further details and spend analysis are outlined in attachment 1.  

COMMUNITY and OTHER CONSULTATION

The Infrastructure and Environment Department, as the relevant contract owner, were consulted and have endorsed the recommendation to award.

Conclusion

It was determined by the Evaluation Panel that the recommended suppliers, as per the attached Recommendation to Award, possess the capabilities and capacity to meet Council’s requirements and provide best value for money for the provision of Resource Recovery and Disposal of Non-Putrescible Waste. 

Attachments and Confidential Background Papers

 

 

CONFIDENTIAL

1.

Recommendation to Award (RTA)  

2.

Strategy and Tender Evaluation Plan (STEP)  

 

Samuel Carbone-Mora

Category Specialist

I concur with the recommendations contained in this report.

David McAlister

Resource Recovery Manager

I concur with the recommendations contained in this report.

Juliana Jarvis

Goods and Services Category Manager

I concur with the recommendations contained in this report.

Richard White

Manager, Procurement

I concur with the recommendations contained in this report.

Kaye Cavanagh

Manager, Environment and Sustainability

I concur with the recommendations contained in this report.

Sean Madigan

Acting General Manager - Infrastructure and Environment

I concur with the recommendations contained in this report.

Sonia Cooper

Acting Chief Executive Officer

 

“Together, we proudly enhance the quality of life for our community”


Council

Meeting Agenda

18 November

2021

 

Doc ID No: A7398489

 

ITEM:            15.8

SUBJECT:      Procurement: Tender 16829 - Civil Construction Works Redbank Plains Road - Stage 3

AUTHOR:      Category Specialist

DATE:           26 October 2021

Executive Summary

This is a report concerning the recommendation to award Tender 16829 Civil Construction Works Redbank Plains Road – Stage 3 and to seek Council’s approval to enter into a contract with the nominated supplier as per confidential attachment 1, to undertake the works.

 

After undertaking an open tender process and receiving tender offers, the evaluation panel identified the nominated supplier as the recommended supplier to undertake the works. The supplier has demonstrated extensive experience providing the required services, offering an effective methodology which demonstrates a thorough understanding of Council’s requirements and has submitted competitive pricing, as outlined in confidential attachment 1.

 

The supplier office details and the proposed approach for the use of local suppliers promote Council’s support of local business and industry, as outlined in attachment 1.

 

If Council is satisfied with the nominated supplier, the name of the supplier will be included in the Council’s resolution at recommendation B.

 

RECOMMENDATION

A.           That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 16829 for the provision of Civil Construction Works Redbank Plains Road – Stage 3 works to the supplier named in Confidential Attachment 1 (Supplier).

B.           That Council enter into a contractual arrangement with the Supplier at an approximate purchase price as specified in Confidential Attachment 1 over the entire term, being an initial term of two (2) years, with no options for extension.

C.           That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

RELATED PARTIES

A probity advisor was engaged for the procurement, with conflict-of-interest forms completed and declared. See attachment 1 & 5.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

Redbank Plains Road stage 3 works involve upgrading Redbank Plains Road between Keidges Road and Kruger Parade (a length of approximately 1.5km) to four lanes to meet population growth in the area and the associated travel demands.

 

Infrastructure and Environment Department has identified these works as a priority capital works project (INF02414) and includes:

 

·     Bulk earthworks to adjust existing surface levels.

·     Centre median retaining wall to support a divided carriageway split level configuration.

·     Kruger Parade / Redbank Plains Road intersection from a roundabout to a signalised intersection.

·     New signalised intersections to Highbury Drive, Verran Street and Shannon Street improving safety for motorists and pedestrians / cyclists by way of signalised crossings.

·     Retaining walls and fencing to property boundary interfaces.

·     3 metre wide shared foot/cycle path for the extent of the upgrade.

·     Public Utility relocation and coordination with multiple authorities to accommodate new civil works.

 

Alteration and upgrades to stormwater, water trunk main relocation, completion of overhead electrical realignment and streetlighting upgrades.

 

Legal/Policy Basis

 

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

RISK MANAGEMENT IMPLICATIONS

 

A Detailed Express Check (Procurement) corporate score card check was undertaken which revealed that there are no adverse and no court or litigations actions recorded against the supplier. Refer to attachment 3.

 

 

 

 

HUMAN RIGHTS IMPLICATIONS

 

HUMAN RIGHTS IMPACTS

OTHER DECISION

https://objprd.council.ipswich.qld.gov.au/id:A7697933/document/versions/latest

 

(a)  What is the Act/Decision being made?

This report recommends Council to enter into a Contract with one (1) supplier and delegate to the Chief Executive Officer the power to take contractual action pursuant to section 238 of the Regulation.

 

(b) What human rights are affected?

No human rights are affected by this decision. The subject matter of the Preferred Supplier Arrangement will not impact on the human rights of any third parties.

 

(c)  How are the human rights limited?

Not applicable

 

(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?

Not applicable

 

(e)  Conclusion

The decision is consistent with human rights.

 

Financial/RESOURCE IMPLICATIONS

 

The cost estimate and spend analysis is outlined in attachment 1.

 

COMMUNITY and OTHER CONSULTATION

 

The Infrastructure and Environment Department, as the relevant contract owner, were consulted and have endorsed as set out in attachment 1.

 

Conclusion

 

It was determined by the evaluation panel that the recommended supplier, as per attachment 1, possesses the capabilities and capacity to meet Council’s requirements for the Civil Construction Works Redbank Plains Road – Stage 3.

Attachments and Confidential Background Papers

 

 

CONFIDENTIAL

1.

Recommendation to Award (RTA)  

2.

Strategy and Tender Evaluation Plan (STEP)  

3.

Corporate Score Card Check  

4.

Probity Report  

 

 

 

 

 

Carlo Sorbello

Category Specialist

I concur with the recommendations contained in this report.

Wayne Bichel

Building Construction and Maintenance Category Manager

I concur with the recommendations contained in this report.

Richard White

Manager, Procurement

I concur with the recommendations contained in this report.

Graeme Martin

Manager, Capital Program Delivery

I concur with the recommendations contained in this report.

Sean Madigan

Acting General Manager - Infrastructure and Environment

 

“Together, we proudly enhance the quality of life for our community”


Council

Meeting Agenda

18 November

2021

 

Doc ID No: A7693534

 

ITEM:            15.9

SUBJECT:      Reappointment of Urban Utilities Board Members

AUTHOR:      Project Manager

DATE:           8 November 2021

Executive Summary

This is a report concerning the proposed reappointment of Graham Thomsen, Phillip Strachan and Mark Gray to the Board of Urban Utilities.

Recommendation/s

A.           That Council endorse the reappointment of Graham Thomsen as a Board member of Urban Utilities, effective 1 July 2022, for a term of three years.

B.           That Council endorse the reappointment of Phillip Strachan as a Board member of Urban Utilities, effective 1 July 2022, for a term of four years.

C.           That Council endorse the reappointment of Mark Gray as a Board member of Urban Utilities, effective 1 July 2022, for a term of four years.

D.           That the Chief Executive Officer be authorised to sign an Instrument of Appointment of Board Members to Urban Utilities and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

RELATED PARTIES

The Central SEQ Distributor-Retailer Authority trading as Urban Utilities and its five Participating Local Governments:

·    Brisbane City Council

·    Ipswich City Council

·    Lockyer Valley Regional Council

·    Scenic Rim Regional Council

·    Somerset Regional Council

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

The South-East Queensland Water (Distribution and Retail Restructuring) Act 2009 required the Central SEQ Distributor-Retailer Authority (trading as Urban Utilities) to enter into a Participation Agreement (the Agreement) with its five shareholding local governments (the Participants).  The Agreement details amongst other matters, the Board’s role, its composition and the appointment/reappointment process for directors.  Urban Utilities is governed by an independent Board with eight independent directors appointed by the Participants.   

The Participation Rights were determined on each Participant’s contributed regulatory asset base at the time of Urban Utilities’ creation are detailed below:    

Participant

Participation Right %

Participation Type #

Brisbane City Council  

85.007%

Majority

Ipswich City Council    

12.222%

Minority

Scenic Rim Regional Council

1.042%

Minority

Lockyer Valley Regional Council

0.903%

Minority

Somerset Regional Council  

0.826%

Minority

# Majority Participant means a Participant holding more than 50% of Participation Rights and a Minority Participant means a Participant other than a Majority Participant.

Under the Agreement, a Special Majority of Participants in favour of a decision is defined as:

a)   if there is a Majority Participant:

i.    The Majority Participant; and

ii.   50% of the Minority Participants; or

b)   If there is no Majority Participant, 75% of the Minority Participants.

 

A Special Majority of Participants is required for a director’s reappointment for a second term or reappointment for more than two consecutive terms.  At a Special Meeting of Participants in 2016, a process for future appointments/reappointments to the Board of Urban Utilities was unanimously agreed (refer Attachment 1).

 

Council received correspondence from Urban Utilities dated 29 September 2021 (refer Attachment 2) regarding the proposed reappointment to the Board of three directors.  Urban Utilities provided curricula vitae for the three candidates (refer Attachment 3).  To maintain the Board’s membership at the required level and skill set moving forward, Council is required to consider the following:

 

·     Reappoint Graham Thomsen, effective from 1 July 2022, for an additional term of three years (to 30 June 2025);

·     Reappoint Phillip Strachan, effective from 1 July 2022, for an additional term of four years (to 30 June 2026); and

·     Repoint Mark Gray, effective from 1 July 2022, for an additional term of four years (to 30 June 2026).

 

Urban Utilities have confirmed that Brisbane City Council and Lockyer Valley, Scenic Rim and Somerset Regional Councils have already endorsed the three reappointments. 

 

The September 2021 correspondence also highlighted that Kathy Hirschfeld will retire at the end of her first term (31 December 2021) noting she had already been appointed for a second term.  The matter of a replacement director associated with this vacancy will be the subject of a future paper to Council in early 2022.

 

Attachment 4 details the current Urban Utilities Board composition, each directors’ tenure and the proposed reappointments and their subsequent expiry dates. 

Legal/Policy Basis

 

This report and its recommendations are consistent with the following legislative provisions:

South-East Queensland Water (Distribution and Retail Restructuring) Act 2009 (Qld)

RISK MANAGEMENT IMPLICATIONS

There are no risk management implications associated with this report.

HUMAN RIGHTS IMPLICATIONS

 

HUMAN RIGHTS IMPACTS

OTHER DECISION

 

 

(a)  What is the Act/Decision being made?

Recommendations A, B and C relate to Council endorsing the reappointment of three existing directors to the Board of Urban Utilities.

(b) What human rights are affected?

No human rights are affected by this decision.

 

(c)  How are the human rights limited?

Not applicable.

 

(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?

Not applicable.

 

(e)  Conclusion

The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

There are no financial or resource implications associated with this report.

COMMUNITY and OTHER CONSULTATION

The contents of this report did not require any community consultation.

Conclusion

In accordance with the Participation Agreement and the Board Appointment Process, Urban Utilities has proposed the reappointment of two serving directors for a second term and one serving director for a third term.  If supported, these terms will commence 1 July 2022. 

Attachments and Confidential Background Papers

 

 

CONFIDENTIAL

1.

Urban Utilities Board Appointment Protocol  

2.

Urban Utilities Correspondence 29.9.21 - re Board Reappointments  

3.

Urban Utilities Board Director information  

4.

Urban Utilities Board Membership Status 9.11.21  

 

Greg Thomas

Project Manager

I concur with the recommendations contained in this report.

Sean Madigan

Acting General Manager - Infrastructure and Environment

 

“Together, we proudly enhance the quality of life for our community”


Council

Meeting Agenda

18 November

2021

 

Doc ID No: A7694732

 

ITEM:            15.10

SUBJECT:      Queensland Audit Office Final Management Report 2020-2021

AUTHOR:      Financial Accounting Manager

DATE:           8 November 2021

Executive Summary

This is a report concerning the Queensland Audit Office findings and recommendations from the 2020-2021 external audit of Ipswich City Council.

Recommendation/s

That the 2020-2021 final management report for Ipswich City Council, as detailed in Attachment 1, be received and the contents noted.

RELATED PARTIES

There are no related parties.

ifuture Theme

A Trusted and Leading Organisation

Purpose of Report/Background

The Queensland Audit Office (QAO) has completed its external audit of Ipswich City Council for the 2020-2021 financial year.  The Auditor-General has now written to the Mayor providing a copy of the final management report comprising a summary of issues formally reported to management relating to internal controls and financial reporting matters for attention.

Section 213 of the Local Government Regulation 2012 provides as follows:

(1)     This section applies if the auditor-general gives the Mayor of a local government a copy of the auditor-general’s observation report about an audit of the local government’s financial statements.

(2)     An auditor-general’s observation report, about an audit of a local government’s financial statements, is a report about the audit prepared under section 54 of the Auditor-General Act 2009 that includes observations and suggestions made by the auditor-general about anything arising out of the audit.

(3)     The Mayor must present a copy of the report at the next ordinary meeting of the local government.

 

The QAO raised one new deficiency related to Council’s publication of contracts awarded greater than $200,000 which has been resolved through updating the report parameters and the published information updated on the Transparency and Integrity Hub.  Management’s response to the issue is included in the report.

No new significant deficiencies have been raised.  

The report also provides an update on previous matters raised of which four (4) issues remain work in progress and all other matters are either resolved or resolved pending audit verification.

Legal/Policy Basis

 

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

Australian Accounting Standards

RISK MANAGEMENT IMPLICATIONS

The QAO has raised internal control and reporting issues that require action and implementation by management to ensure effective controls, processes and procedures and continued improved governance, to minimise the risk of misstatement in the financial statements or non-compliance with policies and procedures.

HUMAN RIGHTS IMPLICATIONS

 

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

Recommendation A states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Financial/RESOURCE IMPLICATIONS

As set out in the covering letter from QAO, the audit fees have increased slightly ($18,500) over the original estimate due to additional substantive testing required to be undertaken and an additional grant acquittal required to be audited.

COMMUNITY and OTHER CONSULTATION

Community consultation has not been undertaken in relation to this report.

 

The summary of issues detailed in the final management report were also detailed in QAO’s Closing Report presented to the Audit and Risk Management Committee on 6 October 2021 for their consideration and further recommendations as to follow-up action.

Conclusion

Following the annual external audit of Ipswich City Council by the QAO the attached final management report is to be received and noted.

The final management report includes observations and suggestions made by the QAO about matters arising out of the external audit.

Attachments and Confidential Background Papers

 

1.

Management Report from QAO

 

Christina Binoya

Financial Accounting Manager

I concur with the recommendations contained in this report.

Jeffrey Keech

Chief Financial Officer

I concur with the recommendations contained in this report.

Sylvia Swalling

Acting General Manager Corporate Services

 

“Together, we proudly enhance the quality of life for our community”


Council

Meeting Agenda

18 November

2021

Item 15.10 / Attachment 1.

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Council

Meeting Agenda

18 November

2021

 

Doc ID No: A7661684

 

ITEM:            15.11

SUBJECT:      Report - Audit and Risk Management Committee No. 2021(05) of
6 October 2021

AUTHOR:      Meetings Coordination Manager

DATE:           28 October 2021

 

INTRODUCTION

This is the report of the Audit and Risk Management Committee No. 2021(05) of 6 October 2021.

RECOMMENDATION

That the report of the Audit and Risk Management Committee No. 2021(05) of 6 October 2021 be received, the contents noted and the recommendations contained therein be adopted.

Attachments and Confidential Background Papers

 

1.

Audit and Risk Management Committee Report No. 2021(05) of 6 October 2021

  


Council

Meeting Agenda

18 November

2021

Item 15.11 / Attachment 1.

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Council

Meeting Agenda

18 November

2021

 

Doc ID No: A7691602

 

ITEM:            16.1

FROM:          COUNCILLOR PAUL TULLY

RE:                Notice of Motion - Seeking Dedication of White Rock - Spring Mountain Estate as a National Park

DATE:           8 November 2021

 

This is a notice of motion submitted by Councillor Paul Tully concerning the dedication of the White Rock – Spring Mountain Conservation Estate as a National Park.

 

Councillor Paul Tully gave notice of his intention to move the following motion at the Council Meeting of 18 November 2021:

 

MOTION

 

A.           That the Chief Executive Officer write to the Minister for the Environment and the Great Barrier Reef and Minister for Science and Youth Affairs, Meaghan Scanlon MP, seeking the dedication of the White Rock - Spring Mountain Conservation Estate as a National Park in accordance with section 29 of the Nature Conservation Act 1992.

 

B.           That a copy of the letter be forwarded to the Premier Annastacia Palaszczuk MP and to each of the five State Members representing the Ipswich region.