Agenda of Community, Culture, Arts and Sport Committee

Community, Culture, Arts and Sport Committee

Meeting Agenda

2 September

2021

Community, Culture, Arts and Sport Committee AGENDA

10 minutes after the conclusion of the Governance and Transparency Committee on Thursday, 2 September 2021

Council Chambers

Item No.	Item Title	Page No.
	Declarations of Interest
	Business Outstanding
	Confirmation of Minutes
1	Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2021(07) of 5 August 2021	9
	Officers’ Reports
2	Indigenous Accord 2020 - 2025 Milestone Report	11
3	Safer Seniors Program	23
4	Get Ready Community Safety and Crime Prevention Expo	27
5	Major Event Sponsorship - 2021 Countdown with Colour New Year's Eve Event	30
6	Community Christmas Carols 2021	33
7	1 Nicholas Street - Fees and Charges for Community and Commercial Use	38
	Notices of Motion
	Matters Arising

** Item includes confidential papers

Community, Culture, Arts and Sport Committee NO. 8

2 September 2021

AGENDA

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

BUSINESS OUTSTANDING

Confirmation of Minutes

1. Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2021(07) of 5 August 2021

Recommendation

That the Minutes of the Meeting held on 5 August 2021 be confirmed.

Officers’ Reports

2. Indigenous Accord 2020 - 2025 Milestone Report

This is a report concerning the Indigenous Accord 2020-2025 (Accord).

The Accord forms the basis for a shared journey between Indigenous and Non-Indigenous peoples in Ipswich. It contains targeted and specific activities and sets the agenda for cooperation, collaboration and partnership between Ipswich City Council and the Aboriginal and Torres Strait Islander communities.

This report provides an update on the Accord milestones achieved in the March 2021 to September 2021 period.

Recommendation

That the Indigenous Accord Milestone Report - September 2021 be received and the contents noted.

3. Safer Seniors Program

This is a report concerning the Safer Seniors Program to be held in partnership with Able Australia and in consultation with the Queensland Police Service - Ipswich District Crime Prevention Unit, Queensland Health Older Persons Mental Health Unit, Aged Disability Advocates Australia, Queensland Fire and Emergency Services and Bendigo Bank.

The program consists of eight (8) workshops targeted at our senior community to enhance a sense of empowerment by providing effective safety strategies. This aims to improve the quality of life for our seniors so they continue being active members in the community.

Recommendation

That the Safer Seniors Program report be received and the contents noted.

4. Get Ready Community Safety and Crime Prevention Expo

This is a report concerning the Get Ready Community Safety and Crime Prevention Expo to be held in partnership with Queensland Police Services on Sunday
17 October 2021 (Get Ready Queensland Week).

Recommendation

That the Get Ready Community Safety and Crime Prevention Expo Report be received and the contents noted.

5. Major Event Sponsorship - 2021 Countdown with Colour New Year's Eve Event

This is report concerning the Major Event Sponsorship application by Tivoli Social Enterprises for $25,000 in financial support for the 2021 Countdown with Colour New Year’s Eve event to be held Friday, 31 December 2021.

Recommendation

That Council endorse $25,000 ex GST in Major Event Sponsorship for financial support to Tivoli Social Enterprises for the 2021 Countdown with Colour New Year’s Eve event.

6. Community Christmas Carols 2021

Council has previously resolved to support a series of community carol events via Major Community Event Sponsorship:

• In August 2019 Council resolved to provide support to Brassall Christmas in the Park and Carols at Robelle Domain with three (3) year agreements.

• In June 2020 Council resolved to provide support to the Redbank Plains Community Christmas Carols and the Tivoli Christmas Carols with a two (2) year and single year agreement respectively.

This is a report concerning amendments needed to two (2) council resolutions regarding Major Community Event Sponsorship of three (3) community Christmas carols in the region.

Due to the ongoing implications of COVID-19 and its impact on the likelihood of these events securing further local business sponsorship, this report seeks to increase the level of support approved by council to provide additional in-kind assistance to three (3) community Christmas carols in 2021.

Recommendation

A. That the previous decision of Council, as per Recommendation A of Item 2 of the Economic Development Committee No. 2019(08) and adopted at the Council Ordinary Meeting of 20 August 2019, titled Community Christmas Carols – Partnership Agreements, be amended by including an additional $3,605.80 in-kind support for the 2021 carols event for Brassall Christmas in the Park.

B. That the previous decision of Council, as per Recommendation B of Item 2 of the Economic Development Committee No. 2019(08) and adopted at the Council Ordinary Meeting of 20 August 2019, titled Community Christmas Carols – Partnership Agreements, be amended by including an additional $6,046.95 in-kind support for the 2021 carols event for Carols at Robelle Domain.

C. That the previous decision of Council, as per Recommendation A of Item 9 of the General Purposes Committee No. 2020(02) of 23 June 2020, titled Major Community Event Sponsorship, be amended by including an additional $6,128.07 in-kind support for the 2021 carols event. for Redbank Plains Community Christmas Carols.

D. That council note that the value of the in-kind support may increase slightly as some costs are expected to increase in the 2021-2022 financial year.

7. 1 Nicholas Street - Fees and Charges for Community and Commercial Use

This is a report proposing the new fees and charges to be applied to publicly bookable meeting and event spaces within the 1 Nicholas Street building.

Recommendation

That Council adopt the proposed charges for community and commercial hire of select meeting rooms and event spaces at 1 Nicholas Street, as detailed in Attachment 1.

NOTICES OF MOTION

MATTERS ARISING

Community, Culture, Arts and Sport Committee

Meeting Agenda

2 September

2021

Community, Culture, Arts and Sport Committee NO. 2021(07)

5 August 2021

Minutes

COUNCILLORS’ ATTENDANCE: Councillor Andrew Fechner (Chairperson); Councillors Kate Kunzelmann, Teresa Harding, Jacob Madsen and Nicole Jonic

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Acting Chief Executive Officer (Sonia Cooper), General Manager Planning and Regulatory Services (Peter Tabulo), General Manager Community, Cultural and Economic Development (Ben Pole), Acting General Manager Corporate Services (Sylvia Swalling), Executive Services Manager (Wade Wilson) and Theatre and Production Supervisor (Nicholas Burke)

This meeting was held virtually and streamed publicly in accordance with the COVID provisions of sections 277 B, C and D of the Local Government Regulation 2012.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2021(06) of 8 July 2021

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Nicole Jonic:

That the minutes of the Community, Culture, Arts and Sport Committee held on 8 July 2021 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

OFFICER’S REPORTS

Nil

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.04 am.

The meeting closed at 10.06 am.

Community, Culture, Arts and Sport Committee

Meeting Agenda

2 September

2021

Doc ID No: A7469387

ITEM: 2

SUBJECT: Indigenous Accord 2020 - 2025 Milestone Report

AUTHOR: Indigenous Australian Community Development Officer

DATE: 10 August 2021

Executive Summary

This is a report concerning the Indigenous Accord 2020-2025 (Accord).

This report provides an update on the Accord milestones achieved in the March 2021 to September 2021 period.

Recommendation/s

That the Indigenous Accord Milestone Report - September 2021 be received and the contents noted.

RELATED PARTIES

There are no discernible conflicts of interest arising as a result of this report and its recommendation.

ifuture Theme

Safe, Inclusive and Creative

Purpose of Report/Background

Building on the foundations laid by the 1995 Accord and the subsequent 2015-2018 Accord, the 2020-2025 Accord was adopted by council in June 2020. The new Accord forms the basis for a continued shared journey between Indigenous and Non-Indigenous peoples in Ipswich.

The Accord is structured into seven (7) themes identified by the Ipswich City Council Indigenous Accord Working Group.

· Cultural Recognition, Respect and Community Engagement

· Traditional Owners

· Education, Employment and Skills Development

· Business Development

· Housing

· Health and Wellbeing

· Community Safety

Each theme has identified outcomes and over the next five (5) years council will continue to work with stakeholders and the broader Aboriginal and Torres Strait Islander Communities to achieve the outcomes identified.

Milestones will be presented to council every six (6) months. Attachment 1 provides a list of milestones achieved in the March 2021 to September 2021 period.

Highlighted milestone achievements include:

· Ten Aboriginal and Torres Strait Islander businesses attended the Ipswich Business Expo. Each business was mentored and supported by the Economic and Community Development Branch leading up to the event. This was a significant increase in Aboriginal and Torres Strait Islander businesses attendance from previous years.

· Murray Saylor from Tagai Management Consultants presented at the recent Business expo on the strengths and benefits of engaging Aboriginal and Torres Strait Islanders businesses.

· 36 Aboriginal and Torres Strait Islander people attended the Aboriginal and Torres Strait Islander Mental Health First Aid training course that was held over two (2) days. This program supports the upskilling of community that will in turn provide a strength-based approach when working with people in need.

· Ipswich City Council acknowledged the importance of NAIDOC week by raising the Aboriginal and Torres Strait Islander Flags for the first time in Tulmur Place in front of 1 Nicholas Street.

· Finalisation of cultural elements in Tulmur Place, Ipswich Central Library, Ipswich Children’s Library and 1 Nicholas Street.

· Consultation with the Ipswich RSL Sub-Branch has led to in principle agreement for the inclusion of a dedicated Aboriginal and Torres Strait Islander service plinth as part of the proposed RSL Memorial Garden site.

· SPARK Ipswich showcased and celebrated the arts and culture of Ipswich and proudly featured the outstanding works of First Nation’s artists Sally Harrison, Kylie Hill and Rachael Sarra.

Ipswich City Council continues to support community initiatives that build strong and active communities and highlights the contributions made by First Nation’s people.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Not Applicable

RISK MANAGEMENT IMPLICATIONS

Based on the general nature of this report it is deemed that there are no risks associated with the recommendation.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

The recommendation states that the report be received and the contents noted. The decision to receive and note the report does not limit human rights. Therefore, the decision is compatible with human rights.

Financial/RESOURCE IMPLICATIONS

It is anticipated that the various council departments will be able to align their budgets to achieve the desired outcomes identified in the Indigenous Accord 2020 -2025.

COMMUNITY and OTHER CONSULTATION

The milestones were identified through internal department consultation and engaging with the Indigenous Australian Accord Working Party:

· Carla Davidson-Fewquandie

· Sharon Kinchela

· Lynda Maybanks

· Murray Saylor

· Joanne McConnell

· Rhonda Van Den Berg (Lui)

Conclusion

The Accord is Ipswich City Council’s strategic framework for reconciliation and provides measurable steps to that reconciliation through cooperation, collaboration, and partnerships between council and Aboriginal and Torres Strait Islander communities. Progress is being made and milestone reports will be delivered to council every six (6) months.

Council is committed to the Accord and will continue to work collectively with the Indigenous Australian Accord Working Party and the broader Aboriginal and Torres Strait Islander Communities to achieve further outcomes identified in the Accord.

Attachments and Confidential Background Papers

1.	Accord Milestone Report: March-September 2021 ⇩

Derek Kinchela

Indigenous Australian Community Development Officer

I concur with the recommendations contained in this report.

Melissa Dower

Community Development Manager

I concur with the recommendations contained in this report.

Cat Matson

Manager, Economic and Community Development

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Community, Culture, Arts and Sport Committee

Meeting Agenda

2 September

2021

Doc ID No: A7473713

ITEM: 3

SUBJECT: Safer Seniors Program

AUTHOR: Community Development Officer

DATE: 12 August 2021

Executive Summary

Recommendation/s

That the Safer Seniors Program report be received and the contents noted.

RELATED PARTIES

· Able Australia

· Queensland Police Service - Ipswich District Crime Prevention Unit

· Queensland Health Older Persons Mental Health Unit

· Aged Disability Advocates Australia

· Queensland Fire and Emergency Services

· Bendigo Bank

There are no discernible conflicts of interest arising as a result of this report and its recommendation.

ifuture Theme

Safe, Inclusive and Creative

Purpose of Report/Background

Identified within the Wellbeing Pillar of the Community Development Strategy 2021-2026, council will work alongside community stakeholders to develop long term solutions to social challenges within the City of Ipswich.

Ipswich City Council actively supports seniors engaging in a variety of programs, activities and events which give them opportunities to participate, socialise and feel safe in their community.

The Safer Seniors Program aims to work with seniors to build self-confidence and provide information which encourages protective behaviours and personal safety by:

1. Developing and delivering eight (8) free community safety workshops in key communities across Ipswich: Rosewood, Riverview, Redbank Plains and Goodna.

2. Providing participants who attend at least one (1) of these workshops the opportunity to have supplied and installed at no cost two (2) security products:

· Door lock guard; and/or

· Anti-theft number plate screws

Sessions will be run in partnership with Able Australia, and in consultation with the Queensland Police Service - Ipswich District Crime Prevention Unit, Queensland Health Older Persons Mental Health Unit, Aged Disability Advocates Australia, Queensland Fire and Emergency Services and Bendigo Bank.

The topics covered will include:

· Home Security and Scams

· Vehicle and Personal Safety

· Seniors Advocacy Services and Supports

· Mental Health Awareness

· Safe Banking

· Fire Safety

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

RISK MANAGEMENT IMPLICATIONS

No risk management implications associated with this report have been identified.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

Financial/RESOURCE IMPLICATIONS

Able Australia are funding the program with council officers supporting the coordination. There is no financial contribution required from council.

COMMUNITY and OTHER CONSULTATION

· Able Australia

· Queensland Police Service - Ipswich District Crime Prevention Unit

· Queensland Health Older Persons Mental Health Unit

· Aged Disability Advocates Australia

· Queensland Fire and Emergency Services

· Bendigo Bank

Conclusion

Through participation in the Safer Seniors Program, local seniors will be equipped with specially tailored information on maintaining safety and security not only in the home but when out and about in the community. In addition, resources will be provided on health and wellbeing services and supports, ensuring seniors feel confident, participate actively in the community thus reducing social isolation.

The Safer Seniors Program showcases how council will work alongside community stakeholders to develop long term solutions to social challenges within the City of Ipswich.

Karri Surtees

Community Development Officer

I concur with the recommendations contained in this report.

Melissa Dower

Community Development Manager

I concur with the recommendations contained in this report.

Cat Matson

Manager, Economic and Community Development

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Community, Culture, Arts and Sport Committee

Meeting Agenda

2 September

2021

Doc ID No: A7469592

ITEM: 4

SUBJECT: Get Ready Community Safety and Crime Prevention Expo

AUTHOR: Community Development Manager

DATE: 10 August 2021

Executive Summary

This is a report concerning the Get Ready Community Safety and Crime Prevention Expo to be held in partnership with Queensland Police Services on Sunday 17 October 2021 (Get Ready Queensland Week).

Recommendation/s

That the Get Ready Community Safety and Crime Prevention Expo Report be received and the contents noted.

RELATED PARTIES

· City of Ipswich Local Disaster Management Group

· City of Ipswich Local Recovery and Resilience Group

· Queensland Police Service (QPS)

· Ipswich Show Society

There are no discernible conflicts of interest arising as a result of this report and its recommendation.

ifuture Theme

Safe, Inclusive and Creative

Purpose of Report/Background

Identified within the Capacity Building and Resilience Pillar of the Community Development Strategy 2021-2026, council’s goal is for our community to have access to information, resources, services and support in the event of a disaster and to increase resilience when it comes to disaster recovery.

Ipswich City Council Emergency Management and Community Development officers are working collectively with the Queensland Police Service and Ipswich Show Society to coordinate the Get Ready Community Safety and Crime Prevention Expo to be held within the 2021 Get Ready Queensland Week.

Get Ready Queensland Week is about making disaster preparedness front of mind, it is an opportunity for people to get ready and have peace of mind that they are prepared for the season ahead.

The event objectives align with council’s approach to disaster prevention and preparedness – coordinating strategies to reduce the impact of disaster events on the community and to increase community resilience by increasing knowledge and education – as outlined in the City of Ipswich Local Disaster Management Plan. The event objectives are:

· To increase disaster risk awareness and reduce disaster risk in Ipswich

· To build community resilience through education and engagement focused on disaster and emergency prevention, preparedness, response and recovery activities

· To raise awareness of crime prevention and safety activities and partnerships that prevent crime and create safer communities

The free event will be held between 10.00 am and 2.00 pm on Sunday 17 October (the last day of Get Ready Queensland Week) at the Ipswich Showgrounds and will include:

· Exhibitors providing disaster, emergency, crime information, education, and resources

· Access to emergency services representatives

· ‘Tools of the trade’ such as fire truck, flood boat, dog squad puppies

· Activities e.g. CPR practice and interactive displays

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Not Applicable

RISK MANAGEMENT IMPLICATIONS

Although Queensland Health restrictions around outdoor events are easing, there is a risk that the event may be postponed or cancelled in the event of a snap lock down.

The Ipswich Show Society, as owners of the host venue, has general health and safety and COVID-safe requirements with which the event will comply.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS

RECEIVE AND NOTE REPORT

Financial/RESOURCE IMPLICATIONS

Council’s contribution to the Get Ready Community Safety and Crime Prevention Expo will be achieved within the Queensland 2021 Get Ready funding’s budget allocations.

COMMUNITY and OTHER CONSULTATION

· Ipswich Local Disaster Management Group (LDMG)

· Ipswich Local Recovery and Resilience Group

· Queensland Police Services (QPS)

· Ipswich Show Society

· Emergency services and disaster management organisations (via the LDMG)

· Community safety organisations

· Ipswich City Council Senior Emergency Management Officer

· Ipswich City Council Community Resilience Officer

Conclusion

Ipswich City Council Emergency Management and Community Development officers are working collaboratively with the Queensland Police Service and Ipswich Show Society to coordinate the Get Ready Community Safety and Crime Prevention Expo. The Expo will showcase the extensive range of emergency and disaster management services that contribute towards building the city’s resilience. Most importantly it demonstrates the myriad of ways the community can contribute to their own preparedness and resilience.

This event is a great opportunity to prepare our community for the upcoming storm season.

Melissa Dower

Community Development Manager

I concur with the recommendations contained in this report.

Cat Matson

Manager, Economic and Community Development

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Community, Culture, Arts and Sport Committee

Meeting Agenda

2 September

2021

Doc ID No: A7483741

ITEM: 5

SUBJECT: Major Event Sponsorship - 2021 Countdown with Colour New Year's Eve Event

AUTHOR: Manager, Marketing and Promotion

DATE: 17 August 2021

Executive Summary

Recommendation/s

That Council endorse $25,000 ex GST in Major Event Sponsorship for financial support to Tivoli Social Enterprises for the 2021 Countdown with Colour New Year’s Eve event.

RELATED PARTIES

Tivoli Social Enterprises – represented by Mr Fred Muys and Mrs Simone Behrendorff

There are no discernible conflicts of interest or related party implications associated with the endorsement of this report and its recommendations.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

Traditionally, council produces a family-friendly New Year’s Eve event at North Ipswich Reserve. In 2020, an alternate COVID safe event format was developed at Tivoli Drive-In for New Year’s Eve. The ‘Drive-In to 2021 with Tivoli’ was initiated as part of council’s COVID-19 recovery strategy as a means for families across the region to celebrate safely as a community. The sold-out event accommodated around 1500 attendees in 350 cars.

In 2020 $15,000 ex GST in financial support and $4,500 ex GST in-kind support was provided to Tivoli Social Enterprises for the ‘Drive-In to 2021 with Tivoli’ event.

The success and reliability of this COVID safe format has encouraged council and the event coordinating committee to again proceed along these lines in 2021.

In 2021, as well as showcasing local performers, Tivoli Social Enterprises has a large number of trainees working to complete a Certificate 1 in either Business, Hospitality or Construction. These teams, under the guidance of director Fred Muys, will work together to create and deliver this event, activating the entire premises with activities and entertainment, preparing the food served in the café and the construction of facilities like the stage, green rooms and dressing rooms.

The event schedule is a night of family-friendly entertainment including:

· Market stalls, roving entertainment, kids activity workshops and stage show

· Party band ‘Savvy’ on stage along with a line-up of local performers from the Ipswich Musical Theatre

· Family movie on the big screen

· Fireworks finale at around 9.40 pm

The 2021 Countdown with Colour New Year’s Eve event will be promoted as part of the Christmas in Ipswich program. It will also feature as one (1) of four (4) New Year’s Eve fireworks celebrations being planned by council across the city in Ipswich Central, Rosewood/Marburg, Springfield Central and Tivoli.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions: Local Government Act 2009. Section 109 of the Local Government Act 2009 provides local governments with the ability to use discretionary funds in accordance with the requirements prescribed under the Local Government Regulation 2012. Section 202 of the Local Government Regulation 2012 prescribes a number of requirements for a local government making discretionary funds available.

RISK MANAGEMENT IMPLICATIONS

While Queensland Health restrictions around outdoor events are easing, and Tivoli Drive-In offers a COVID safe event venue, there is a risk that the event may be postponed or cancelled in the event of a snap lock down. Council will rely on Tivoli Social Enterprises to meet any Queensland Health COVID Safe planning requirements for an event.

Without council’s financial support the 2021 Countdown with Colour New Year’s Eve event would be at risk of not proceeding.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	That Council endorse $25,000 ex GST in Major Event Sponsorship for financial support to Tivoli Social Enterprises for the 2021 Countdown with Colour New Year’s Eve event.
(b) What human rights are affected?	No human rights are being affected by this decision. This is because Tivoli Social Enterprises is a company (only individuals have human rights).
(c) How are the human rights limited?	This decision does not limit any relevant human rights.
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	No human rights will be limited by this decision.
(e) Conclusion	The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

The recommended financial support can be facilitated through council’s adopted 2021-2022 CCED Operational Budget allocation to the Major Event Sponsorship program.

COMMUNITY and OTHER CONSULTATION

Consultation with Tivoli Social Enterprises as the event coordinating committee.

Conclusion

The New Year’s Eve event format at Tivoli Drive-In provides a successful and reliable COVID safe major event outcome that can engage families across the region to celebrate safely as a community.

This report recommends council provide $25,000 ex GST in Major Event Sponsorship financial support to Tivoli Social Enterprises for the 2021 Countdown with Colour New Year’s Eve event.

Carly Gregory

Manager, Marketing and Promotion

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Community, Culture, Arts and Sport Committee

Meeting Agenda

2 September

2021

Doc ID No: A7482540

ITEM: 6

SUBJECT: Community Christmas Carols 2021

AUTHOR: Manager, Marketing and Promotion

DATE: 16 August 2021

Executive Summary

Council has previously resolved to support a series of community carol events via Major Community Event Sponsorship:

• In August 2019 Council resolved to provide support to Brassall Christmas in the Park and Carols at Robelle Domain with three (3) year agreements.

• In June 2020 Council resolved to provide support to the Redbank Plains Community Christmas Carols and the Tivoli Christmas Carols with a two (2) year and single year agreement respectively.

This is a report concerning amendments needed to two (2) council resolutions regarding Major Community Event Sponsorship of three (3) community Christmas carols in the region.

Recommendation/s

D. That council note that the value of the in-kind support may increase slightly as some costs are expected to increase in the 2021-2022 financial year.

RELATED PARTIES

Brassall Carols in the Park Inc. represented by Mr Greg Wilson.

Livecity Church represented by Mrs Tanya Young.

Tivoli Social Enterprises represented by My Fred Muys.

Greater Springfield Combined Churches represented by Mr John Van Bennekom.

There are no discernible conflicts of interest arising as a result of this report and its recommendations.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

Council currently supports four (4) of the largest community Christmas carol events in the region through the Major Community Event Sponsorship Program.

In 2019 Brassall Christmas in the Park and Carols at the Robelle Domain entered into
three (3) year agreements with council to receive $15,000 cash and in-kind support (toilets, bins, star pickets, barrier mesh, etc) for the 2019 events only. These agreements were on the basis that both events would be required to secure alternate funding and/or raise additional sponsorship to cover costs previously funded through council’s in-kind assistance program for the 2020 and 2021 events.

In 2020 Redbank Plains Community Carols entered into a one (1) year agreement with council (deferred to 2021 as their 2020 event did not proceed due to COVID) and Tivoli Carols entered into a two (2) year agreement with council. The agreements were on a cash only commitment of $15,000.

It should be noted that in 2020, council also approved additional in-kind support for Brassall and Robelle Carols due to the impacts of COVID 19. This approved in-kind support was subsequently not utilised as both events changed to on-line formats.

Council has now been approached by three (3) of the four (4) major community Carols for additional in-kind support for the 2021 events – Robelle, Brassall and Redbank Carols. Tivoli Carols has not requested additional in-kind support as their venue is self-contained.

The coordination committees behind the carols have advised that the ongoing uncertainty and impacts of COVID-19 on local businesses, has limited their capacity to secure additional sponsorship. All events rely on local business sponsorship in addition to council sponsorship in order to proceed.

This report seeks to assist these events by providing in-kind support for the 2021 carols events as per the Recommendations.

It should be noted that the level of in-kind support cannot be consistent across the three (3) events as they each have very different needs.

The supply of in-kind support for the 2021 events would be conditional on the following:

• That events must meet Queensland Government imposed restrictions around massed gatherings at the time of the events.

• The events must be delivered in the live format and on the scale described in the event sponsorship application.

• That the committees demonstrate efforts to secure local business support moving forward to cover these costs.

All sponsorship agreements with the four (4) community Christmas carols come up for renewal in 2022. The inclusion or exclusion of additional in-kind support will need to be reconsidered by council during these renegotiations based on community need balanced with available resources.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Section 109 of the Local Government Act 2009 provides local governments with the ability to use discretionary funds in accordance with the requirements prescribed under the Local Government Regulation 2012. Section 202 of the Local Government Regulation 2012 prescribes a number of requirements for a local government making discretionary funds available.

RISK MANAGEMENT IMPLICATIONS

There is a significant risk that without this additional in-kind support these events will struggle to be viable and may cancel or will not meet the operational needs of the event.

This would leave the community disappointed at a time when communities are looking forward to the return of major community events.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	In-kind support
(b) What human rights are affected?	No human rights are being affected by this decision.
(c) How are the human rights limited?	This decision does not limit any relevant human rights.
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	No human rights will be limited by this decision.
(e) Conclusion	The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

The outlined additional in-kind support to be provided will be facilitated through council’s In-kind Assistance Program.

COMMUNITY and OTHER CONSULTATION

Consultation has taken place with the presidents of each coordinating committee.

Community Development have been consulted in relation to the availability of in-kind support.

Conclusion

Council currently supports four (4) of the largest community carol events in region through the Major Community Event Sponsorship program.

Council has been approached by three (3) of the four (4) major community carols for additional in-kind support for the 2021 events – Robelle, Brassall and Redbank Carols. Tivoli Carols has not requested additional in-kind support as their venue is self-contained.

This report seeks to assist these events by providing in-kind support for the 2021 carols events as per the recommendation.

Carly Gregory

Manager, Marketing and Promotion

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”

Community, Culture, Arts and Sport Committee

Meeting Agenda

2 September

2021

Doc ID No: A7483144

ITEM: 7

SUBJECT: 1 Nicholas Street - Fees and Charges for Community and Commercial Use

AUTHOR: Manager, Community and Cultural Services

DATE: 16 August 2021

Executive Summary

This is a report proposing the new fees and charges to be applied to publicly bookable meeting and event spaces within the 1 Nicholas Street building.

Recommendation/s

That Council adopt the proposed charges for community and commercial hire of select meeting rooms and event spaces at 1 Nicholas Street, as detailed in Attachment 1.

RELATED PARTIES

There are no discernible conflicts of interest arising as a result of this report and its recommendations.

ifuture Theme

Vibrant and Growing

Purpose of Report/Background

The development of the Nicholas Street Precinct and 1 Nicholas Street building has allowed council the opportunity to provide a range of new publicly bookable spaces.

Four (4) meeting rooms are available in the Ipswich Central Library for which rates were transferred from the previous Ipswich Central Library and approved as per the 2021-2022 Fees and Charges. The rates for surrounding council facilities such as the Ipswich Civic Centre, Studio 188 and North Ipswich Reserve are consistent with previous years and were also adopted as per the 2021-2022 Fees and Charges.

1 Nicholas Street has seven (7) (depending on configuration) publicly bookable meeting rooms and event spaces for which rates have not yet been adopted by council, they are:

Room	Sq Mtrs	Capacity	Set-up Profile
Meeting Room 1.1	47	20	Permanent Boardroom / Serviced
Meeting Room 1.2	23	6	Permanent Boardroom / Serviced
Event Space 1	94	79	Flat Floor Theatre / Serviced
Event Space 2	91	84	Flat Floor Theatre / Serviced
Event Space 1 and 2	185	163	Flat Floor Theatre / Serviced
Dandiiri Room	390	250	Flat Floor Theatre / Serviced
Dandiiri Room and Bremer Terrace	631	440	Flat Floor Theatre / Serviced

Rates for half and full day hire of these venues at 1 Nicholas Street have been proposed with consideration to the comparable market rates for commercial hire of facilities in the area, council’s existing facilities, and whether the booking is for commercial or non-commercial purposes. The proposed charges are outlined in Attachment 1.

Discounts or fees waivers can be applied for non-commercial use of venues by eligible registered charities, not-for profit organisations and community groups to support the provision of community services.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009 s262(3)(c)

RISK MANAGEMENT IMPLICATIONS

The Civic Centre management will liaise with the Community Development team to work with community organisations in the event that bookings may be impacted by COVID-19 restrictions.

Access protocols will need to be adopted and enforced to ensure organisations making use of the event and meeting facilities out of normal business hours (and without council supervision) do so with minimal risk to unattended areas within the building.

HUMAN RIGHTS IMPLICATIONS

HUMAN RIGHTS IMPACTS
OTHER DECISION

(a) What is the Act/Decision being made?	That Council adopt the proposed charges for community and commercial hire of select meeting rooms and event spaces at 1 Nicholas Street, as detailed in Attachment 1.
(b) What human rights are affected?	The matter for resolution relates to the pricing of discretionary venue hire therefore it does not adversely affect human rights.
(c) How are the human rights limited?	Not applicable
(d) Is there a good reason for limiting the relevant rights? Is the limitation fair and reasonable?	Not applicable
(e) Conclusion	The decision is consistent with human rights.

Financial/RESOURCE IMPLICATIONS

The hire of meeting and event spaces at 1 Nicholas Street for community and public use is not intended to be a profit generating exercise. Revenue and costs associated with the activation of the 1 Nicholas Street meeting and event facilities have not been accounted for as an individual location. Rather, these will be reported as part of the Civic Centre operations for the financial year 2021-2022, with relevant income and expenses generated via 1 Nicholas Street separately recorded and used to accurately prepare and submit an operating budget for the commencement of the 2022-2023 financial year.

COMMUNITY and OTHER CONSULTATION

A review of comparable market rates for commercial hire of facilities in Ipswich Central as well as comparison to existing council facilities was undertaken.

Consultation with council’s Principal Treasury Analyst to ensuring the proposed fees and charges met council obligations was completed.

Conclusion

It is recommended that Council approve the proposed new fees and charges for public use of 1 Nicholas Street meeting and event facilities.

Attachments and Confidential Background Papers

1.	Proposed Fees and Charges for 1 Nicholas Street ⇩

Don Stewart

Manager, Community and Cultural Services

I concur with the recommendations contained in this report.

Ben Pole

General Manager - Community, Cultural and Economic Development

“Together, we proudly enhance the quality of life for our community”