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Finance and Governance Committee NO. 2026(01)] |
Finance and Governance Committee NO. 2026(01)
17 February 2026
Report
COUNCILLORS’ ATTENDANCE:
Councillor Paul Tully (Chairperson); Councillors Jacob Madsen (Deputy Chairperson), Mayor Teresa Harding, Deputy Mayor Nicole Jonic (via audio-link), Marnie Doyle, Andrew Antoniolli, Jim Madden and Councillors Pye Augustine (Observer) and David Martin (Observer)
COUNCILLOR’S APOLOGIES:
OFFICERS’ ATTENDANCE:
Chief Executive Officer (Sonia Cooper), General Manager Corporate Services (Matt Smith), General Manager Asset and Infrastructure Services (Seren McKenzie), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Brett Davey), General Manager Environment and Sustainability (Kaye Cavanagh), Manager, Acting Manager Infrastructure Strategy (Mary Torres), Manager Capital Delivery (Graeme Martin), General Counsel (Allison Ferres-MacDonald), Manager Procurement (Tanya Houwen), Chief Financial Officer (Christina Binoya), Manager Fleet Services (Darren Scott), Manager Media, Communications and Engagement (Mark Strong), Senior Media Officer (Darrell Giles), and Venue Technician (Thomas Haag)
Welcome to Country or Acknowledgement of Country
Councillor Paul Tully (Chairperson) invited Councillor Andrew Antoniolli to deliver the Acknowledgement of Country
Councillor Marnie Doyle arrived at the meeting at 11.46am.
DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
Nil
BUSINESS OUTSTANDING
Nil
Confirmation of Minutes
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1. Confirmation of Minutes of the Finance and Governance Committee No. 2025(11) of 2 December 2025 |
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Moved by Mayor Teresa Harding: Seconded by Councillor Jim Madden: That the minutes of the Finance and Governance Committee held on 2 December 2025 be confirmed.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried. |
Officers’ Reports
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Moved by Mayor Teresa Harding: Seconded by Councillor Paul Tully: That the
meeting be adjourned at 12.00 pm to reconvene at 12.30 pm. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried.
The meeting reconvened at 12.30 pm. |
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2. Procurement: Recommendation to Award - Smart Parking Meters This is a report concerning the procurement and recommendation to negotiate and enter into a contractual arrangement with Tenderer A for the removal and replacement of Councils Parking Meters with Pay-By-Plate Parking meters and associated maintenance services.
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“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.” |
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Moved by Councillor Andrew Antoniolli: Seconded by Councillor Marnie Doyle: A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 250211-000362 (VP479642) for the provision of Smart Parking Meters to the supplier listed as Tenderer A (Supplier) in Confidential Attachment 1. B. That Council enter into a contractual arrangement with the Supplier at an approximate purchase price of $2,510,000 excluding GST over the entire term, being a term of two (2) years and three (3) months, with options for extension at the discretion of Council (as purchaser), of an additional three (3) X one (1) year terms. C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried. |
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3. Procurement: Recommendation to Award - Fleet Mechanical Services This is a report concerning the requirement for an external heavy‑vehicle mechanical service provider to support fleet operations during critical periods, helping to manage increasing service demands and reduce delays that impact essential Council operations. The provider will supplement internal mechanics during peak workloads, roadside priority breakdowns, or times when workforce shortages occur due to recruitment and retention challenges in the competitive labour market. This approach ensures a transparent, scalable, and reliable solution that supports Council’s operational continuity and growing service needs.
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“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.” |
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Moved by Councillor Jim Madden: Seconded by Councillor Jacob Madsen: A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. VP464411 for the provision of Fleet Mechanical Services to the recommended supplier detailed in Attachment 1 (Supplier). B. That Council enter into a contractual arrangement with the Supplier at an approximate purchase price of up to $4,597,000.00 excluding GST over the entire term, being a term of four years and three months (4.25) years, with options for extension at the discretion of Council (as purchaser), of an additional two (2) year term, plus an additional one (1) year term, total term being seven years three months (7.25 years). C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried. |
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4. 5656 BRIDGE REPLACEMENT & ROAD REHABILITATION WORKS - PURGA SCHOOL ROAD, PURGA (INCREASED EXPENDITURE) This is a report concerning increased expenditure under contract 5656 Bridge Replacement & Road Rehabilitation Works - Purga School Road, Purga that had an original contract value of $5,352,827.15 ex GST with an approved contingency amount of $535,282.71 ex GST. The report is to provide notice that the contingency expenditure has now reached $801,716.84 GST. To ensure program delivery and manage potential future variations, approval is sought for an additional contingency allocation of $300,000 from within the approved project budget. |
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Moved by Councillor Andrew Antoniolli: Seconded by Councillor Marnie Doyle: A. That Council receive and note that contract 5656 Bridge Replacement & Road Rehabilitation works - Purga School Road, Purga for the value of $5,352,827.15 and contingency amount of $535,282 has been exceeded with the current contingency spend now at $801,716.84 ex GST. B. That Council approve an additional contingency allocation of $300,000 from within the approved project budget to cover potential future variations and ensure timely completion of the works. C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried. |
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5. 5343 Springfield Parkway Road Upgrade - Earthworks, Drainage, REINFORCED EARTH & Sleeper Walls (Increased expenditure) This is a report concerning increased expenditure under contract 5343 Springfield Parkway Road Upgrade - Earthworks, Drainage, Reinforced Earth & Sleeper Walls that had an original contract value of $4,039,749.02 ex GST with an approved contingency amount of $807,949.80 ex GST. The report is to provide notice that the contingency expenditure has now reached $1,931,965.02 ex GST. |
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Moved by Councillor Jim Madden: Seconded by Councillor Marnie Doyle: A. That Council receive and note that contract 5343 Springfield Parkway Road Upgrade - Earthworks, Drainage, Reinforced Earth & Sleeper Walls for the value of $4,039,749.02 and contingency amount of $807,949.80 has been exceeded with the current contingency spend now at $1,931,965.02 ex GST. B. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried. |
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6. Report - Regulation Advisory Committee No. 2026(01) of 29 January 2026 This is the report of the Regulation Advisory Committee No. 2026(01) of 29 January 2026. |
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Moved by Mayor Teresa Harding: Seconded by Councillor Andrew Antoniolli: That Council adopt the recommendations of the Regulation Advisory Committee No. 2026(01) of 29 January 2026.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried. |
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1. Confirmation of Minutes of the Regulation
Advisory Committee No. 2025(03) of Recommendation That the minutes of the Regulation Advisory Committee held on 30 October 2025 be confirmed. |
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2. Strategic Regulation Project: Step 1 Policy This is a report concerning Step 1 of the Strategic Regulation Project and updating Council’s current Compliance and Enforcement Policy to be more holistic about regulation. Following targeted community consultation that supported a risk-based approach to regulation, amendments to the policy were drafted. Feedback was sought from Councillors and key staff during October/November 2025. The policy has been amended and includes a name change from Compliance and Enforcement Policy to Regulation Policy which supports the intent of making the policy more holistic. The amended policy is now presented to Council for adoption. Recommendation That the amended Compliance and Enforcement Policy, now named the Regulation Policy, as outlined in Attachment 3, be adopted. discussion The Committee discussed the Regulation Policy and proposed the following amendments: · Under 7. Roles and Responsibilities – Role of Officers – the words ‘abreast of’ be replaced with the words ‘familiar with’. · Under 10. Definitions –a definition for Investigation to be included. |
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3. Local Law Review - Proposed Community Consultation This is a report concerning the comprehensive local law review that forms part of the Strategic Regulation Project. The report provides information about the topics that initial community consultation will be undertaken on so that Council can consider that feedback before any drafting of new laws commences. All of the topics have a focus of making it easier for the community to understand if they need to apply, how to apply and/or how to comply with eight of the seventeen topics providing a reduction in red tape for the community. This initial community consultation will occur over 3-4 weeks commencing mid-late March. Recommendation That the report titled ‘Local Law Review – Proposed Community Consultation’, be received and the contents noted. DISCUSSION The committee discussed the Key Topics for Initial Feedback and proposed the following amendment: Under Declared Traffic Areas and Off-Street Regulated Parking, under the sub heading Addition of New Off-Street Regulated Parking areas (11), the addition of the following: · Richardson Park, Goodna (incl Goodna Aquatic Centre and Noel Kelly Drive). |
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5.1. General Business The
committee discussed the following matters: · Beekeeping · Temporary home proposal · Overgrown properties · Footpath mowing · Abandoned Properties Councillor Marnie Doyle left the meeting at 2.47 pm.
ACTION
The
Principal Officer (Governance) to prepare an options paper on overgrown
properties for the next meeting of the Regulation Advisory Committee. |
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7. Procurement: Tender Award - Tivoli Sporting Complex Upgrade and Redbank Plains Recreation Reserve New Sports Facility Approval is sought to award Tender VP477346 to the supplier recommended within confidential Attachment 1 for the delivery of the Tivoli Sporting Complex Upgrade and the Redbank Plains Recreation Reserve New Sports Facility, enabling Council to progress two high‑priority community infrastructure projects that will increase sporting capacity, improve accessibility, and provide modern, fit‑for‑purpose facilities.
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“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.” |
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Moved by Councillor Jim Madden: Seconded by Councillor Andrew Antoniolli: A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. VP477346 for Tivoli Sporting Complex Upgrade and Redbank Plains Recreation Reserve New Sports Facility to the Supplier recommended in confidential Attachment 1. B. That Council enter into a contractual arrangement with the successful supplier for the contract value and contingency amount specified in confidential Attachment 1. C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried. |
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8. Appointment of Urban Utilities Board Members This is a report concerning the proposed appointment of new directors to address forthcoming vacancies on the Urban Utilities Board and the reappointment of one director for an additional term.
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“The attachment/s to this report are confidential in accordance with section 254J(3)(i) of the Local Government Regulation 2012.” |
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Moved by Councillor Andrew Antoniolli: Seconded by Councillor Jacob Madsen: A. That
Council endorse the appointment of Jennifer Purdie, as a new Board member of
Urban Utilities from 1 July 2026, for a period of three (3) years to B. That Council endorse the appointment of Tim Renwick, as a new Board member of Urban Utilities from 1 July 2026, for a period of three (3) years to 30 June 2029. C. That
Council endorse the reappointment of Carmel Krogh, as a Board member of Urban
Utilities from 1 January 2027, for a period of four (4) years to D. That the Chief Executive Officer be authorised to sign an Instrument of Appointment of Board Members to Urban Utilities and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried. |
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9. Monthly Financial Performance Report - January 2026 This is a report concerning Ipswich City Council’s (Council) financial performance for the period ending 31 January 2026, submitted in accordance with section 204 of the Local Government Regulation 2012. |
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Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle: That the report on
Council’s financial performance for the period ending
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried. |
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
QUESTIONS / GENERAL BUSINESS
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 11.45 am.
The meeting closed at 12.46 pm.