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Finance and Governance Committee NO. 2025(10)] |
Finance and Governance Committee NO. 2025(10)
18 November 2025
Report
COUNCILLORS’ ATTENDANCE:
COUNCILLOR’S APOLOGIES:
OFFICERS’ ATTENDANCE:
Chief Executive Officer (Sonia Cooper), General Manager Corporate Services (Matt Smith), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Asset and Infrastructure Services (Seren McKenzie), General Manager Environment and Sustainability (Kaye Cavanagh), Manager Procurement (Tanya Houwen), Manager Resource Recovery (David McAlister), Senior Communications and Policy Officer (Jodie Richter), Property Services Manager (Alicia Rieck), Manager Works and Field Services (Sonia Gollschewski), Manager Community and Cultural Services (Don Stewart), Manager Media, Communications and Engagement (Mark Strong), Senior Media Officer (Darrell Giles) and Venue Technician (Max Moylan)
Welcome to Country or Acknowledgement of Country
Councillor Paul Tully (Chairperson) invited Councillor Jacob Madsen (Deputy Chairperson) to deliver the Acknowledgement of Country
DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
At Item 5 titled Procurement – Waste Contract Expiration Re-Alignment Deputy Mayor Nicole Jonic declared an interest.
BUSINESS OUTSTANDING
Nil
Confirmation of Minutes
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1. Confirmation of Minutes of the Finance and Governance Committee No. 2025(09) of 14 October 2025 |
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Moved by Councillor Andrew Antoniolli: Seconded by Councillor Marnie Doyle: That the minutes of the Finance and Governance Committee held on 14 October 2025 be confirmed.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried.
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Officers’ Reports
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2. Lease Renewal over Trust Land at 123 Brisbane Terrace, Goodna This is a report concerning the
proposed renewal over trust land located at
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“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.” |
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Moved by Deputy Mayor Nicole Jonic: Seconded by Councillor Andrew Antoniolli: A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(iii) of the Regulation applies to the disposal of interest in land at 123 Brisbane Terrace, Goodna more particularly described as part of Lot 128 on SP178961, for public swimming pool purposes, because it is for renewal of a lease to the existing lessee. B. That
Council renew the lease (Council file reference number 6139
with Australian Crawl (Goodna) Pty Ltd (Lessee): (i) at a commencing rent of 5% of total gross monthly revenue excluding GST, payable to Council, and (ii) for a term of ten (10) years, with no options for extension.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Harding Madsen Jonic Doyle Antoniolli Madden
The motion was put and carried.
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Moved by Councillor Paul Tully: Seconded by Mayor Teresa Harding: That in accordance with
section 254J(3)(g) of the Local Government Regulation 2012, the
meeting move into closed session to discuss Item 3 titled Lease Renewal over Freehold
Land at 44 Sportstar Drive, Springfield Central. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried.
The meeting moved into closed session at 10.26 am |
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Moved by Councillor Paul Tully: Seconded by Mayor Teresa Harding: That the
meeting move into open session. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried.
The meeting moved into open session at 10.43 am. |
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3. Lease Renewal over Freehold Land at 44 Sportstar Drive, Springfield Central This is a report concerning the proposed lease renewal over freehold land located at 44 Sportstar Drive, Springfield Central, described as part of Lot 700 on SP303717 (the Land), between Ipswich City Council (Council) and Baseline Tennis Coaching Pty Ltd. (BTC). |
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Moved by Deputy Mayor Nicole Jonic: Seconded by Mayor Teresa Harding: A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(iii) of the Regulation applies to the disposal of interest in land at 44 Sportstar Drive, Springfield Central more particularly described as part of Lot 700 on Plan SP303717, for recreational tennis facility purposes, because it is for renewal of a lease to the existing lessee. B. That
Council renew the lease (Council file reference number 6421)
with Baseline Tennis Coaching Pty Ltd (Lessee): (i) at
a commencing annual rent of $1.00 excluding GST, payable to Council if
demanded, with provision for potential increase reflective of court
condition, and (ii) for a term of five (5) years, with no options for extension.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried.
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4. New Lease over part of Freehold Land at 102 Champions Way, Willowbank (Lease A) This is a report concerning the proposed new lease over freehold land located at 102 Champions Way, Willowbank, described as part of Lot 1 on SP308694 (the Land), between Ipswich City Council (Council) and Ipswich City Dirt Kart Club Inc. (ICDKC). |
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Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle:
A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(ii) of the Regulation applies to the disposal of interest in land at 102 Champions Way, Willowbank more particularly described as part of Lot 1 and Plan SP308694, for dirt kart purposes, because Ipswich City Dirt Kart Club Inc. (Lessee) is a community organisation.
B. That Council enter into a lease (Council file reference number 5969) with the Lessee: (i) at a commencing annual rent of $2,000 payable to Council (excluding GST); and (ii) for a term of five (5) years, with no options for extension.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried. |
In accordance with section 150EM of the Local Government Act 2009, Deputy Mayor Nicole Jonic informed the meeting that she has a prescribed conflict of interest in Item 5 titled Procurement – Waste Contract Expiration Re-Alignment.
The nature of the prescribed conflict of interest is that Deputy Mayor Jonic’s family members work for one of the businesses outlined in Recommendation A.
Deputy Mayor Councillor Nicole Jonic advised that she will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.
Deputy Mayor Nicole Jonic left the meeting at 10.47 am.
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5. Procurement - Waste contract expiration re-alignment This is a report concerning the alignment of end dates for four (4) existing waste collection contracts to conclude in late 2027. This alignment supports long-term strategic planning, including collaboration with other councils and the exploration of alternative residual waste disposal initiatives. It will enable a more coordinated and efficient approach when re-entering a limited supplier market. |
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Moved by Councillor Jim Madden: Seconded by Mayor Teresa Harding: A. That the contractual arrangements (Council contract 18257 (3 & 4) and 09-10-264 (1 & 2)) with Veolia Environmental Services, Ti-Tree Bioenergy, and Remondis Pty Ltd (Supplier/s) for Resource Recovery and Disposal of Non-Putrescible Waste, and Waste Disposal Services be varied as follows:
(i) to amend the entire terms of the above contracts from current end dates, to a common end date expiring 31 December 2027; (ii) to increase expenditure by approximately $5,200,000 excluding GST for the extension of contracts 09-10-264-1 and 09-10-264-2.
B. That Council enter into a deed of variation with the Suppliers to appropriately amend the existing contractual arrangement.
C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Doyle Antoniolli Madden All Councillors except Deputy Mayor Nicole Jonic were present when the vote was taken.
The motion was put and carried.
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Deputy Mayor Nicole Jonic returned to the meeting at 10.49 am.
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6. Procurement: Preferred Supplier Arrangement for the provision of Plant Hire (Wet Hire) Services This is a report concerning the establishment of preferred supply arrangements with nineteen (19) suppliers for the provision of Plant Hire (Wet Hire) services to Ipswich City Council.
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“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.” |
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Moved by Councillor Andrew Antoniolli: Seconded by Councillor Jacob Madsen: A. That pursuant to Section 233 of the Local Government Regulation 2012 (Regulation), Council establish Preferred Supplier Arrangement for the provision of Plant Hire (Wet Hire) Services with the Suppliers detailed in Attachment 1 of this report. B. That pursuant to Section 233(8) of the Regulation, Council resolve that it is satisfied that a term of longer than two (2) years will result in better value for Council. C. That under the Preferred Supplier Arrangement, Council’s approximate spend will be $30,000,000.00 excluding GST (subject to Council’s annually adopted budget) over the entire term, being a term of two (2) years, with the option for extension of one (1) additional two (2) year term. D. That Council may enter into a contractual arrangement with any of the aforementioned Suppliers. E. For those individual contractual arrangements that exceed $2,000,000.00 excluding GST, pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried.
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7. Procurement: Preferred Supplier Arrangement for the provision of Grounds Maintenance and Associated Services This is a report concerning the establishment of preferred supply arrangement with ten (10) suppliers for the provision of Grounds Maintenance and Associated Services to Ipswich City Council.
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“The attachment/s to this report are confidential in accordance with section 254J(3)(c) of the Local Government Regulation 2012.” |
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Moved by Councillor Marnie Doyle: Seconded by Deputy Mayor Nicole Jonic: A. That Council establish contracts with the following Suppliers, for the provision of Grounds Maintenance and Associated Services (Council reference 250611-000249), for a term of 4 years and 6 months, with options for extension at the discretion of Council (as purchaser), of 2 additional 2 year terms.
1. Green by Nature Landscape Services (QLD) Pty Ltd ABN 15 114 488 041 /ACN 114 488 041 2. Lush and Green Pty Ltd (T/A Lush Green) ABN 39 612 315 321 3. Canasta Holdings Pty Ltd (T/A LD Total) ABN 26 660 260 426/ ACN 660 260 426 4. MARSUPIAL LANDSCAPE MANAGEMENT PTY LIMITED ACN: 003 585 108, or its related body corporate (per Corporations Act 2001 (Cth), GLASCOTT LANDSCAPE AND CIVIL PTY LTD ACN: 001 281 572 5. SHANE RICHARD MARX SIDDLE trading as Nilin Group ABN 96 345 826 101 6. Multhana Building Services Pty Ltd ABN 65 673 255 064 / ACN 673 255 064 7. Solutions Plus Grow Pty Ltd ABN 60 097 217 493/ ACN 097 217 493 8. River City Garden & Lawn Pty Ltd (T/A Rivercity Environmental) ABN 82 093 062 643/ ACN 093 062 643 9. Austspray Environmental Weed Control Pty Ltd (T/A Austspray Environmental) ABN 89 122 731 775 / ACN 122 731 775 10. Aquatic Weed Management Pty Ltd ABN 16 634 751 947/ACN 634 751 947
B. That Council’s approximate spend under all of the abovementioned contracts will be $60 million excluding GST over the entire term (including the options for extension).
C. For those individual contractual arrangements that exceed $2,000,000 excluding GST, pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried.
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Moved by Councillor Paul Tully: Seconded by Mayor Teresa Harding: That in accordance with section 254J(3)( g) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 8 titled Procurement - Tender 5662 - North Ipswich Reserve Western Grandstand - Design and Construct. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried.
The meeting moved into closed session at 10.57 am |
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Moved by Councillor Paul Tully: That the meeting move into
open session. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried.
The meeting moved into open session at 11.04 am. |
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8. Procurement - Tender 5662 - North Ipswich Reserve Western Grandstand - Design and Construct This is a report concerning the recommendation to award Tender 5662 North Ipswich Reserve Western Grandstand - Design and Construct with the nominated supplier detailed in confidential Attachment 1. Following an open market request for tender process, the evaluation panel has completed a comprehensive assessment of all submissions received. Based on the evaluation criteria and scoring methodology, the panel recommends the appointment of a single supplier to undertake the design and construction of the Western Grandstand at North Ipswich Reserve. If Council is satisfied with the nominated supplier, the name of the supplier will be included in the Council’s resolution at Recommendation B.
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“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.” |
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Moved by Mayor Teresa Harding: Seconded by Councillor Jim Madden: A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 5662 Western Grandstand, North Ipswich – Design and Construct. B. That Council enter into a contractual arrangement with the successful supplier for the amount specified in confidential Attachment 1. C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision. D. That owing to the confidential nature of the recommendations, that once adopted by Council, the recommendations be made public.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried.
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This is a report concerning proposed amendments to the Councillor Expenses Reimbursement and Administrative Support Policy. |
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Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle: That the revised policy titled ‘Councillor Expenses and Administrative Support Policy’ as detailed in Attachment 1 be adopted.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried.
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10. Rates and Recovery Policies This is a report concerning the adoption of a new Financial Difficulties and Financial Hardship Policy, the adoption of a revised Rates Recovery Policy and the repeal of the Reserve Price Policy. |
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Moved by Mayor Teresa Harding: Seconded by Councillor Jim Madden: A. That the new policy titled ‘Financial Difficulties and Financial Hardship Policy’ as detailed in Attachment 1, be adopted. B. That the revised policy titled ‘Rates Recovery Policy’ as detailed in Attachment 2, be adopted. C. That the policy titled ‘Reserve Price Policy’ as detailed in Attachment 5, be repealed.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried.
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11. Queensland Audit Office 2025 Financial Audit Report This is a report concerning the Queensland Audit Office findings and recommendations from the 2024-2025 external audit of Ipswich City Council. |
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Moved by Mayor Teresa Harding: Seconded by Deputy Mayor Nicole Jonic: That the 2024-2025 final management report Ipswich City Council, as detailed in Attachment 1, be received and the contents noted.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried.
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12. Report - Regulation Advisory Committee No. 2025(03) of 30 October 2025 This is the report of the
Regulation Advisory Committee No. 2025(03) of |
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Moved by Councillor Paul Tully: Seconded by Councillor Jim Madden: That Council adopt the recommendations of the Regulation Advisory Committee No. 2025(03) of 30 October 2025.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried. |
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1.
Confirmation
of Minutes of the Regulation Advisory Committee Recommendation That the minutes of the Regulation Advisory Committee held on 21 August 2025 be confirmed. |
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2. Local Law Review Workshop This is a
report providing an outline of an upcoming workshop for the Local Law Review
(Strategic Regulation Project: Step 3 Local Law Review) to be held on Recommendation That the report be received and the contents noted.
DISCUSSION
The committee received an overview of the papers that will be distributed prior to the local law workshop and the importance of receiving these papers in plenty of time for councillors to review the information.
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13. Monthly Financial Performance Report - October 2025 This is a report concerning Ipswich City Council’s (Council) financial performance for the period ending 31 October 2025, submitted in accordance with section 204 of the Local Government Regulation 2012. |
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Moved by Deputy Mayor Nicole Jonic: Seconded by Councillor Andrew Antoniolli: That
the report on Council’s financial performance for the period ending
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Doyle Antoniolli Madden
The motion was put and carried.
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NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
QUESTIONS / GENERAL BUSINESS
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 10.15 am.
The meeting closed at 11.21 am.