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Finance and Governance Committee NO. 2024(04)] |
Finance and Governance Committee NO. 2024(04)
3 September 2024
Report
COUNCILLORS’ ATTENDANCE:
COUNCILLOR’S APOLOGIES:
OFFICERS’ ATTENDANCE:
Chief Executive Officer (Sonia Cooper), General Manager Corporate Services (Matt Smith), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Asset and Infrastructure Services (Matt Anderson), Chief Financial Officer (Jeff Keech), Property Services Manager (Alicia Rieck), Senior Property Officer Tenure (Kerry Perrett), Goods and Services Category Manager (Tim Steinhardt), Senior Communications and Policy Officer (Jodie Richter), Manager, Media, Communications and Engagement (Mark D. Strong), Safe City and Asset Protection Manager (Larry Waite), Coordinator, Communications (Lucy Stone), Senior Media Officer (Darrell Giles), Chief of Staff – Office of the Mayor (Melissa Fitzgerald) and Theatre Technician (Harrison Cate)
Welcome to Country or Acknowledgement of Country
Deputy Mayor Nicole Jonic delivered the Acknowledgement of Country
DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
Nil
BUSINESS OUTSTANDING
Nil
Confirmation of Minutes
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1. Confirmation of Minutes of the Finance and Governance Committee No. 2024(03) of 13 August 2024 |
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Moved by Councillor Andrew Antoniolli: Seconded by Deputy Mayor Nicole Jonic: That the minutes of the Finance and Governance Committee held on 13 August 2024 be confirmed.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Antoniolli Madden
The motion was put and carried. |
Officers’ Reports
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2. PROCUREMENT - Security Services Contract Award This is a report concerning the establishment of contractual arrangements for the provision of Security Services including: • Safe City Control Room monitoring (Separable Portion 1) • Precinct Concierge and Security Patrols (by foot), mobile patrols (Separable Portion 2); and • Ad hoc Security services (Separable Portion 3)
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Moved by Councillor Paul Tully: Seconded by Councillor Jim Madden: A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 240305-000344 for the provision of Security Services for Separable Portion 1 - Safe City Monitoring Facility (Control Room) CCTV monitoring operations and Separable Portion 3 – Ad-hoc Security services as requested to Securecorp (Qld) Pty Ltd (Supplier). B. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 240305-000344 for the provision of Security Services for Separable Portion 2- Precinct Concierge and CBD Security Patrols (by foot), Mobile Patrols, and Separable Portion 3 – Ad-hoc Security services as requested to Infront Security Pty Ltd (Supplier). C. That Council enter into contractual arrangements with the Securecorp (Qld) Pty Ltd at an approximate purchase price of $5,520,000 excluding GST over the entire term, being an initial term of two (2) years, with options for extension at the discretion of Council (as purchaser), of an additional three (3) X one (1) year terms. D. That Council enter into contractual arrangements with the Infront Security Pty Ltd at an approximate purchase price of $9,130,000 excluding GST over the entire term, being an initial term of two (2) years, with options for extension at the discretion of Council (as purchaser), of an additional three (3) X one (1) year terms. E. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Antoniolli Madden
The motion was put and carried. |
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3. Procurement - VP420044 Construction of New Silver Jubilee Sports Facility Clubhouse This is a report concerning the recommendation to award Tender VP420044 Construction of New Silver Jubilee Sports Facility Clubhouse with the nominated supplier as per confidential Attachment 1 to undertake the construction works for the new Jubilee Sports Facility Clubhouse. After an open market request for tender process, an evaluation panel has recommended one supplier for the construction of the Silver Jubilee Sports Facility Clubhouse as set out in Recommendation B below. The recommendation has been determined by the evaluation panel to offer Council the best value for money. If Council is satisfied with the nominated supplier, the name of the supplier will be included in the Council’s resolution at Recommendation B.
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“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.” |
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Moved by Councillor Paul Tully: Seconded by Deputy Mayor Nicole Jonic: A. That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. VP420044 Construction of New Silver Jubilee Sports Facility Clubhouse. B. That Council enter into a contractual arrangement with the Supplier identified in confidential Attachment 1 for the lump sum amount of two million six hundred and ninety-nine thousand five hundred and seventeen dollars and ninety cents ($2,699,517.90) excluding GST and the contingency amount as listed in confidential Attachment 1 C. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision. D. That owing to the confidential nature of the recommendations, that once adopted by Council, the recommendations be made public.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Antoniolli Madden
The motion was put and carried. |
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4. Surrender of 2 Tallegalla Two Tree Hill Road, Tallegalla This is a report concerning the potential surrender of trusteeship over Reserve land located at 2 Tallegalla Two Tree Hill Road, Tallegalla, described as Lot 557 CC3651 to the State of Queensland and recommend the Silver Lining Foundation Australia Ltd to take responsibility of the trusteeship.
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“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”
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Moved by Councillor Paul Tully: Seconded by Deputy Mayor Nicole Jonic: That Council resolve to surrender the trusteeship of surplus land at 2 Tallegalla Two Tree Hill Road, Tallegalla, more particularly described as Lot 557 and Plan CC3651 (Council file reference number 6221).
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Councillor Jim Madden proposed the following amendment to the recommendation: That Council receive the report regarding the trusteeship of surplus land at 2 Tallegalla Two Tree Hill Road, Tallegalla, more particularly described as Lot 557 and Plan CC3651 (Council file reference number 6221) with the report to be held over to a future meeting of the Finance and Governance Committee to allow a time for the council officers to undertake community consultation via Shape Your Ipswich.
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Moved by Councillor Jim Madden: Seconded by Councillor Andrew Antoniolli: That Council receive the report regarding the trusteeship of surplus land at 2 Tallegalla Two Tree Hill Road, Tallegalla, more particularly described as Lot 557 and Plan CC3651 (Council file reference number 6221) with the report to be held over to a future meeting of the Finance and Governance Committee to allow a time for the council officers to undertake community consultation via Shape Your Ipswich.
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Mayor Teresa Harding proposed the following variation to the motion to replace the words ‘via Shape Your Ipswich’ to ‘in line with the Community Engagement Policy’:
The mover and seconder of the amended motion agreed to the proposed variation.
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Moved by Councillor Jim Madden: Seconded by Councillor Andrew Antoniolli: That Council receive the report regarding the trusteeship of surplus land at 2 Tallegalla Two Tree Hill Road, Tallegalla, more particularly described as Lot 557 and Plan CC3651 (Council file reference number 6221) with the report to be held over to a future meeting of the Finance and Governance Committee to allow a time for the council officers to undertake community consultation in line with the Community Engagement Policy.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Antoniolli Madden
The motion was put and carried. |
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5. MEMBERSHIP OF THE FINANCE AND GOVERNANCE COMMITTEE
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Moved by Councillor Paul Tully: Seconded by Councillor Andrew Antoniolli: That pursuant to section 7 of the Ipswich City Council Terms of Reference, Councillor Marnie Doyle be appointed as a member of the Finance and Governance Committee
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Tully Nil Madsen Harding Jonic Antoniolli Madden
The motion was put and carried. |
NOTICES OF MOTION
Nil
MATTERS ARISING
Nil
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 10.11 am.
The meeting closed at 10.41 am.