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9 July 2024
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Councillor
Briefing and Workshop Session Meeting NO. 2024(07)]
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Councillor Briefing and Workshop Session
Meeting NO. 2024(07)
9 July 2024
Report
COUNCILLORS’
ATTENDANCE:
Mayor Teresa
Harding; Councillors Pye Augustine (via audio-link), Deputy Mayor Nicole Jonic
(via audio-link), Paul Tully (via audio-link), Marnie Doyle, Andrew Antoniolli,
David Cullen (via audio-link), Jim Madden and Jacob Madsen (via audio-link)
COUNCILLOR’S
APOLOGIES:
Nil
OFFICERS’ ATTENDANCE:
Acting Chief Executive Officer
(Ben Pole), General Manager Corporate Services (Matt Smith), General Manager
Environment and Sustainability (Kaye Cavanagh), Acting General Manager Planning
and Regulatory Services (Alisha Connaughton), Chief Information Officer (Angela
Jackson), ERP Program Manager (Gerard Nelson), ICT Business Manager (Fiona
Bristow), Chief of Staff – Office of the Mayor (Melissa Fitzgerald), Manager
Natural Environment (Phil A Smith), Planning Officer, Environmental Management
(Merrin Allen), Team Leader, Strategic Catchment and Conservation Planning
(Belinda Whelband), Community Services Manager (Melissa Dower), Chief Financial
Officer (Jeff Keech), Principal Officer, Strategy Performance (Candice Johns),
Acting Manager Strategy and Performance (Haiden Taylor), Solicitor (Nicola
Harris), Program Support Officer (Rebecca Teece), Finance Partner –
Operational (Sharee Mallie), Grants Management and Finance Officer (Bec Davis),
Community Engagement Officer (Jaime Kelleher) and Senior Community Funding
Officer (Sarah Sheehy) and Manager Community and Cultural Services (Don
Stewart)
EXTERNAL ATTENDANCE:
Martin Albrecht AC (Chair, National Trunk Rail), Wayne
Moulday (Executive General Manager, St Baker Capital Partners), Angela Owen
(Corporate Governance – NTR), Guy Johnson (Engineering Lead – NTR),
Bob Bidwell (Project Manager – NTR), Annette Brandley (Area Manager,
Department of Housing, Local Government, Planning and Public Works), Darren
Moor (Department of Resources - Executive Director, Georesources Delivery), Rebecca
Younberry (Department of Resources - Principal Mining Registrar) and Peter
Toole (via audio-link) (Wanless)
DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
Nil
Officers’
Reports
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1. Update on the iVolve Business Case
The iVolve Business Case has
been updated to improve Council’s capacity to manage risk while
maintaining continuity and ensuring financial prudence.
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MATTERS ARISING:
The Councillors in attendance
noted and discussed the updated information presented on the iVolve Business
Case.
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2. NTR PortConnex Project Update
The NTR PortConnex team
provided Council with a briefing in November 2021 on its proposal for a
tunnel linking the proposed Ebenezer Regional Industrial Area to the Port of
Brisbane via driverless freight shuttles. This briefing session, led by Mr
Martin Albrecht AC (Chair, National Trunk Rail) aims to provide an update to
Council on the progress of the proposal to-date.
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MATTERS ARISING:
Councillors in attendance noted
and discussed the updated information presented on the NTR Portconnex Project.
NTR Portconnex made a request
for the Ipswich City Council to endorse the project. Councillors
present noted the request, and that consideration would be given to the
request.
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3. Department of Resources - Pending decisions
on Mining Lease Renewals
Representatives from Department
of Resources will be attending to brief the council on pending decisions on
mining lease renewals.
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MATTERS ARISING:
The Councillors present noted
and discussed the information presented from the Department of Resources on
the Pending Decisions on Mining Lease Renewals.
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4. Proposed Draft Environmental Protection
Policy
The draft Environmental
Protection Policy (the Policy) intends to fill an identified gap which will
clarify Council’ expectations, obligations and organisational position
on environmental protection regarding the day-to-day business of developing
and delivering projects, programs and services. The Policy will also support
an understanding of the Council’s environmental risks and compliance
with the Council’s legislative obligations and give a head of power to
subsequent procedures and directives in this space.
In January 2024, the Policy was
circulated for consideration and comment to the elected
representatives. Responses back included a request to workshop the
Policy with the Mayor and Councillors to hear comments, questions and
concerns.
The attached draft committee
report and the Policy (Attachment 1 and 2 respectively) contain further
details about the content and intent.
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MATTERS ARISING:
Councillors in attendance noted
and discussed the proposed draft Environmental Protection Policy.
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5. NAIDOC Week
The following members of the Aboriginal
and Torres Strait Islander Employee Working Group (ATSIEWG) delivered
information and a token to the Mayor and Councillors in relation to NAIDOC
week.
·
Bec Teece
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Sharee Mallie
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Bec Davis
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Jaime Kelleher
·
Sarah Sheehy
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MATTERS ARISING:
Councillors in attendance
acknowledged the information presented from the ATSIEWG in relation to NAIDOC
week.
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6. Homelessness Service Response
Homelessness is a critical and
complex issue that impacts communities nationwide. Addressing it effectively
requires a multifaceted approach involving various stakeholders.
While the Queensland Department
of Housing, Local Government, Planning and Public Works (DHLGPPW) takes
primary responsibility for housing and homelessness initiatives, council
officers work closely in supporting and enhancing these broader initiatives.
This briefing will provide an overview
of the status of homelessness in Ipswich and the collaborative efforts and
initiatives between the council, DHLGPPW and Specialist Homelessness Services
highlighting their impact on addressing homelessness in Ipswich.
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MATTERS ARISING:
Councillors in attendance noted
the information presented in relation to homelessness.
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7. 2026-2031 Corporate Plan Development
The current Corporate Plan
contained within iFuture expires 30 June 2026. Currently iFuture also
contains the 20-year Community Vision which expires in 2041. To assist with
the planning associated with the development of the next Corporate Plan, this
report provides options for the output of the project for consideration.
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MATTERS ARISING:
Councillors in attendance noted
and discussed the information presented on the 2026-2031 Corporate Plan
Development.
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8. Draft Statement of Strategic Intent (SOSI)
and Update on UU Participation Returns Policy (PRP) and Participation
Agreement (PA)
This is
a confidential report in relation to briefing the Mayor and Councillors on (2)
two matters in relation to Urban Utilities (UU):
1. Proposed
amendments to the Participation Return Policy (i.e. the policy that outlines
the basis on which returns (“dividends”) that UU pays to Council,
are determined.
2. Approval
by Participants of UU’s Statement of Strategic Intent
(“SOSI”).
Each matter will require a
resolution from Council to approve the draft Participation Returns Policy and
Participation Agreement and to approve the SOSI.
Officers from Council and UU
have shared information and held discussions to understand the matters
further and key issues. Whilst there are some attachments from UU on
the proposed changes to the Participation Returns Policy, Council officers
will discuss these with Mayor and Councillors with UU not attending this
session.
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“The attachment/s to this report are confidential in
accordance with section 254J(3)(i) of the Local Government Regulation 2012.”
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MATTERS ARISING:
Councillors in attendance noted
and discussed the information presented on the Draft Statement of Strategic
Intent and the update on the Urban Utilities Participation Returns Policy and
Participation Agreement.
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PROCEDURAL MOTIONS AND FORMAL MATTERS
The
meeting commenced at 9.05 am.
Mayor Harding arrived at the meeting at 9.06 am.
Councillor Doyle left the meeting at 9.15 am.
Councillor Antoniolli left the meeting at 9.42 am.
Councillor Madsen joined the meeting via audio-link at 9.44 am.
Mayor Harding left the meeting at 10.36 am.
The meeting adjourned at 10.39 am.
The meeting reconvened at 11.47 am with all councillors in
attendance.
The meeting adjourned at 12.20 pm.
The meeting reconvened at 1.17 pm with all councillors in
attendance except Councillors Doyle and Madsen.
Councillor Doyle returned to the meeting at 1.52 pm.
The meeting adjourned at 2.56 pm.
The meeting reconvened at 3.18 pm with all councillors in
attendance except Councillors Madsen and Cullen.
Councillor Madden left the meeting at 3.45 pm.
Councillor Madden returned to the meeting at 3.47 pm.
The
meeting closed at 3.58 pm.