14 May 2024

Councillor Briefing and Workshop Session Meeting NO. 2024(03)]

 

 

Councillor Briefing and Workshop Session Meeting NO. 2024(03)

 

14 May 2024

 

Report

COUNCILLORS’ ATTENDANCE:

Mayor Teresa Harding; Councillors Jacob Madsen, Pye Augustine, Deputy Mayor Nicole Jonic, Paul Tully, Marnie Doyle, Andrew Antoniolli, David Cullen and Jim Madden

COUNCILLOR’S APOLOGIES:

Nil

OFFICERS’ ATTENDANCE:

Chief Executive Officer (Sonia Cooper), General Manager Community Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Brett Davey), Manager General Manager Corporate Services (Matt Smith), General Manager Asset and Infrastructure Services (Matt Anderson), Marketing and Promotions (Carly Gregory), Economic Development Manager (Dan Heenan), Chief Financial Officer (Jeff Keech), Chief of Staff – Office of the Mayor (Melissa Fitzgerald), Senior Communications and Policy Officer (Jodie Richter) and Senior Property Officer (Tenure)

 

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

 

Nil

 

Officers’ Reports

 

1.           2024 Queensland State Election Advocacy Campaign

Council is in a position to generate community and stakeholder advocacy for and secure commitments to the city’s priority projects in the lead up to the Queensland State Election taking place 24 October 2024.

 

MATTERS ARISING:

 

Councillors in attendance noted and discussed the information presented for the 2024 Queensland State Election Advocacy Campaign.

 

 

 

 

2.           Nicholas Street Precinct Venue Building Contract Review

The purpose of this briefing is to provide Councillors with an overview of the Nicholas Street Precinct (NSP) Venue Building Contract Review report and associated findings and recommendations.

 

“The attachment/s to this report are confidential in accordance with section 254J(3)(g), (e) of the Local Government Regulation 2012.”

 

MATTERS ARISING:

 

Councillors in attendance noted and discussed the information presented on the Nicholas Street Precinct Venue Building Contract Review.

 

 

3.           Ordinary Council Meeting Agenda

Councillors were provided opportunity to seek clarification and ask questions on all matters to be considered at the Council Ordinary Meeting on 23 May 2024.

OFFICERS’ REPORTS

1.                   Event Sponsorship - 2024 Gulf Western Oil Winternationals

This is a report concerning an event sponsorship application by Willowbank Raceway for $35,000 excl. GST in financial support of the Gulf Western Oil Winternationals drag racing event to be held 6 to 9 June 2024.

 

2.                    Event Sponsorship – CMC Rocks 2026

This is a report concerning an extension of a major event sponsorship agreement with CMC Rocks Pty Ltd.

 

3.                   Community Funding and Support Allocations Status Report - 1 January to
31 March 2024

This is a report concerning the allocation of Councillor’s Community Funding and Support Programs from 1 January to 31 March 2024.

In the three months from 1 January to 31 March 2024, Council approved 33 applications across 30 unique applicants, allocating a total of $87,450.44 to a variety of community events and projects.

All successful applicants and projects are detailed in Attachment 1 and reported online on the Transparency and Integrity Hub in accordance with Council’s principle of transparency and the Community Funding and Support Policy.

 

4.                   Road Maintenance Performance Contract (RMPC) Contract 29 FY 2024-2025 & 2025-2026

This is a report concerning the implementation of the Road Maintenance Performance Contract (RMPC) for financial years 2024-2025 and 2025-2026 with a one (1) year extension, between Ipswich City Council (ICC) and the Department of Transport and Main Roads (DTMR).  ICC have delivered this contract for the past 26 years primarily based through a sole invitee arrangement. 

To provide better working efficiencies for both parties it has been agreed that a two (2) year contract with a one (1) year extension option is more prudent.  ICC acts as the contractor providing a stewardship role for the road network on behalf of DTMR.  Proposed total funding for this contract, being the initial twenty-four (24) months is $8,150,000.00 excluding GST.

 

5.                   Petition - Increase the number of disability change rooms at Goodna Aquatic Centre

This is a petition submitted by Mr Daniel Arnold on behalf of users of the Goodna Aquatic Centre to increase the number of disability change rooms at the Goodna Aquatic Centre.

 

6.                   New Lease over Freehold Land at 138 Old Ipswich Road, Riverview

This is a report concerning the proposed new lease over freehold land located at 138 Old Ipswich Road, Riverview (the Riverview and District Community Centre), described as part of Lot 3 on SP139403 (the Land), between Ipswich City Council (Council) and West Moreton Migrant Resource Service Inc (WMMRS).

 

7.                    Renewal of Expenditure Lease over Freehold Land Located at 31-33 Briggs Road, Ipswich for Storage Purposes (Shed 4A)

This is a report concerning the renewal of an expenditure lease over Shed 4A, 31-33 Briggs Road, Ipswich between Edwards Property Pty Ltd (Lessor) and Ipswich City Council (Council).

 

8.                   Renewal of Lease over Trust Land Located at 11 Merle Finimore Avenue, Ipswich (Queens Park Cafe)

This is a report concerning a Trustee Lease over part of trust land for the operation of the Queens Park Café (the “Café”) located at 11 Merle Finimore Avenue, Ipswich, described as part of Lot 1 on SP154140 to Franchise Engineering Suppliers Pty Ltd (FES).

 

9.                   Freehold and Trustee Leases over land owned or managed by Council due for expiry (to 30 June 2025)

This is a report concerning tenure agreements, specifically freehold and trustee leases over land and buildings that are owned or managed by Council for sport, recreation, community, and commercial purposes that have expired or are due for expiry up until 30 June 2025.

 

10.               Brisbane Lions Partnership Agreement

This is a report concerning a Destination Partnership Proposal from the Brisbane Lions in response to a council recommendation dated 25 August 2022 and subsequent Briefing Session held on 20 June 2023 to consider additional funding. This report and the attached Tender Consideration Plan shall provide clarity and justification for the adoption of a Tender Consideration Plan by Council to enter into a Partnership Agreement with the Brisbane Bears – Fitzroy Football Club Limited (trading as Brisbane Lions) pursuant to the requirements of section 230 of the Local Government Regulation 2012.

 

11.               Monthly Financial Performance Report - February and March 2024

This is a report concerning Council’s financial performance for the periods ending 29 February 2024 and 31 March 2024, submitted in accordance with section 204 of the Local Government Regulation 2012.

 

12.               Monthly Financial Performance Report - April 2024

This is a report concerning Council’s financial performance for the period ending 30 April 2024, submitted in accordance with section 204 of the Local Government Regulation 2012.

 

13.               Proposed Fees and Charges to apply from 1 July 2024

This is a report concerning the annual review of Ipswich City Council’s (Council) proposed commercial and cost recovery fees and charges, and the recommended pricing to commence with effect 1 July 2024.

 

14.               Queensland Audit Office 2024 First Interim Audit Report

This is a report concerning the Queensland Audit Office (QAO) 2024 first interim audit report for the financial year ending 30 June 2024 detailing the results of QAO’s interim work performed to 30 November 2023.

 

 

15.               Annual Financial Statements for Controlled Entities

This is a report concerning the Annual Financial Statements for the following controlled entities of Ipswich City Council (Council):

·    Ipswich Arts Foundation Trust as at 30 June 2023,

·    Cherish the Environment Foundation Limited as at 30 June 2022,

·    Ipswich City Enterprises Pty Ltd as at 30 June 2023; and

·    Ipswich City Enterprises Investments Pty Ltd as at 30 June 2023.

 

16.               Nicholas Street Precinct - Approval of an Agreement for Lease for Tenancy T5 and Tenancy T6 Venue (37 Nicholas Street)

This is a report concerning an Agreement for Lease for Council’s consideration associated with Tenancy T5 and Tenancy T6 on Level 1 of the Venue building (at the corner of Brisbane and Ellenborough Street and running east along Brisbane Street) at 37 Nicholas Street, Nicholas Street Precinct, Ipswich.

 

17.               Nicholas Street Precinct - Approval of a Lease for Ground Floor Eats Tenancy T4 (25 Nicholas Street)

This is a report concerning a lease for Council’s consideration associated with Ground Floor Tenancy T4 of the Eats building at 25 Nicholas Street, Nicholas Street Precinct.

 

18.               Nicholas Street Precinct - April 2024 Retail Sub-Project Steering Committee Report

This is a report concerning the April 2024 Retail Sub-Project Steering Committee focussing on the status of the leasing program and associated developments for the retail component of the Nicholas Street Precinct redevelopment.

 

19.               Nicholas Street Precinct Venue Building Contract Review

The purpose of this report is to provide Councillors with an overview of the Nicholas Street Precinct (NSP) Venue Building Contract Review report and associated findings and recommendations.

 

20.               CEO Organisational Performance Report for February, March and April 2024

This is a monthly report by the Chief Executive Officer focusing on a summary of organisational performance in the areas of workplace health and safety, progress in the delivery of Council’s Corporate and Operational Plans, our people and culture, financial management, capital program delivery, flood recovery, external funding, significant risks and legal matters.

This report is for the months of February, March and April 2024. The report for this period highlights current significant matters and progress on key performance indicators.

 

21.               Q3 Annual Plan 2023-2024 Quarterly Performance Report

This is a report concerning an assessment of Council’s progress toward implementation of the 2023-2024 Annual Plan with notable achievements that have occurred during quarter three (Q3 – January to March).

 

22.               Quarterly report to the Department of Housing, Local Government, Planning and Public Works

This is a report concerning a request from the former Director-General of the former Department of State Development, Infrastructure, Local Government and Planning for Council to provide a series of quarterly reports following the period of Interim Administration.

The initial scope of the reporting requirements was broader including a number of business transformation projects that were still in progress following the return of elected representation.  The scope was reduced in June 2022 but the required period of quarterly reporting was extended until the end of the previous Council term.

This report is for the period from January to March 2024 (end of the last Council term) and is reflective of the scope requested by the then Director-General in June 2022.  A draft letter is attached that reports on the required matters and also seeks confirmation that this concludes the reporting requirement.

Following a Machinery of Government change the report will now be provided to the Director-General, Department of Housing, Local Government, Planning and Public Works. 

 

23.               Council and Committee Meeting Structure including membership of Council's Standing Committees

This is a report concerning options for Council in determining its meeting structure, timing and membership of its standing committees including Chairperson and Deputy Chairperson of each committee.

 

24.               Councillor Representation on External Groups

This is a report concerning Councillor Memberships to external groups and committees.

 

 

25.                Proposal to make Subordinate Local Law (Amending) Subordinate Local Law 5.1 (Parking) 2024

 

This is a report concerning the amendment of the current Subordinate Local Law No.5.1 (Parking) 2013. The amendment relates to the inclusion of Interim Local Law No.1(Parking) 2024 which expires on 25 July 2024. Interim Local Law No.1 (Parking) 2024 relates to the regulating of off-street parking at 134 Parkland Drive Springfield Central.

 

26.                Providence Infrastructure Offset

 

Report to be provided

 

27.                Waste and Circular Economy Transformation Policy Directive Update

 

This is a quarterly update report on the Waste and Circular Economy Transformation Policy Directive following the review of the directive as presented to the Council meeting of January 2024

 

28.                Planning and Environment Court Action Status Report

 

This is a report concerning a status update with respect to current court actions associated with development planning applications.

 

29.               Exercise of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 13 February 2024 to 3 May 2024.

 

 

 

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.06 am

Councillor Jacob Madsen joined the meeting via audio-link at 9.15 am.

Mayor Teresa Harding arrived at the meeting at 9.17 am.

The meeting adjourned at 10.30 am.

The meeting reconvened at 11.14 am.

The meeting adjourned at 12.39 pm.

The meeting reconvened at 2.05 pm with all councillors in attendance except for Deputy Mayor Nicole Jonic.

Councillor Marnie Doyle left the meeting at 2.40 pm.

Councillor Marnie Doyle returned to the meeting at 2.44 pm.

Councillor Jacob Madsen left the meeting at 2.48 pm.

Councillor Jacob Madsen returned to the meeting at 2.55 pm.

The meeting closed at 3.08 pm.