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Governance and Transparency Committee NO. 2023(05)] |
Governance and Transparency Committee NO. 2023(05)
8 June 2023
Report
COUNCILLORS’ ATTENDANCE: Councillor Jacob Madsen (Chairperson); Councillors Deputy Mayor Russell Milligan (Deputy Chairperson), Mayor Teresa Harding, Marnie Doyle and Kate Kunzelmann
COUNCILLOR’S APOLOGIES: Councillor Nicole Jonic
OFFICERS’ ATTENDANCE: Chief Executive Officer (Sonia Cooper), General Manager Planning and Regulatory Services (Peter Tabulo), General Manager Corporate Services (Matt Smith), General Manager Community, Cultural and Economic Development (Ben Pole), Acting General Manager Infrastructure and Environment (Graeme Martin), General Manager Environment and Sustainability (Kaye Cavanagh), Chief Financial Officer (Jeff Keech), Treasury Accounting Manager (Paul Mollenhauer), Property Services Manager (Alicia Rieck), Senior Property Officer Tenure (Kerry Perrett), Resource Recovery Manager (David McAlister), Chief of Staff - Office of the Mayor (Melissa Fitzgerald), Manager Media Communications and Engagement (Mark Strong), Manager Procurement (Richard White), Senior Communications and Policy Officer (Jodie Richter), Senior Media Officer (Darrell Giles), Senior Media Officer (Lucy Stone) and Theatre Technician (Harrison Cate)
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Councillor Nicole Jonic requested a leave of absence from the Governance and Transparency Committee of 8 June 2023. |
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Moved by Councillor Jacob Madsen: Seconded by Councillor Kate Kunzelmann: That a leave of absence be granted for Councillor Nicole Jonic for the Governance and Transparency Committee of 8 June 2023.
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Welcome to Country or Acknowledgement of Country
Councillor Jacob Madsen (Chairperson) delivered the Acknowledgement of Country |
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DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
Nil |
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BUSINESS OUTSTANDING
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Confirmation of Minutes
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1. Confirmation of Minutes of the Governance and Transparency Committee No. 2023(04) of 11 May 2023 |
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Moved by Deputy Mayor Russell Milligan: Seconded by Councillor Marnie Doyle: That the Minutes of the Governance and Transparency Committee held on 11 May 2023 be confirmed.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Doyle Kunzelmann
The motion was put and carried.
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Officers’ Reports
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2. Annual Review of Delegations to the Chief Executive Officer This is a report concerning the Annual Review of Delegations to the Chief Executive Officer as required under section 257(5) of the Local Government Act 2009. |
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Moved by Councillor Marnie Doyle: Seconded by Deputy Mayor Russell Milligan: That Delegations Del-0180 and Del-1478 be amended as detailed in Attachment 1 to the report by the Governance Project Officer dated 5 May 2023.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Doyle Kunzelmann
The motion was put and carried.
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3. Concession for General Rates - 13 Thorn Street, IPSWICH QLD 4305 This is a report concerning a request for a concession for general rates from Kummara Limited, for 13 Thorn Street, IPSWICH QLD 4305.
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“The attachment/s to this report are confidential in accordance with section 254J(3)(d) of the Local Government Regulation 2012.” |
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Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle: That having satisfied the criteria in s120 of the Local Government Regulation 2012, as well as the Rates Concession Policy, the property at 13 Thorn Street, IPSWICH QLD 4305, be granted a 100% concession on the differential general rate from 2 March 2023, being the date of the original application.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Doyle Kunzelmann
The motion was put and carried. |
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4. Concession for General Rates - 12 Coal Street, BUNDAMBA QLD 4304 This is a report concerning a request for a concession for general rates from The Salvation Army (Queensland) Property Trust, for 12 Coal Street, BUNDAMBA QLD 4304.
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“The attachment/s to this report are confidential in accordance with section 254J(3)(d) of the Local Government Regulation 2012.” |
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Moved by Councillor Marnie Doyle: Seconded by Deputy Mayor Russell Milligan: That having satisfied the criteria in s120 of the Local Government Regulation 2012, as well as the Rates Concession Policy, the property at 12 Coal Street, BUNDAMBA QLD 4304, be granted a 100% concession on the differential general rate from 21 March 2023, being the date of application.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Doyle Kunzelmann
The motion was put and carried.
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5. Concession for General Rates - 377 Binnies Road, DEEBING HEIGHTS QLD 4306 and 239 Edwards Street, FLINDERS VIEW QLD 4305 This is a report concerning a request for a concession for general rates from Joii Limited, for 377 Binnies Road, DEEBING HEIGHTS QLD 4306 and 239 Edwards Street, FLINDERS VIEW QLD 4305.
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“The attachment/s to this report are confidential in accordance with section 254J(3)(d) of the Local Government Regulation 2012.” |
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Moved by Councillor Marnie Doyle: Seconded by Councillor Kate Kunzelmann: That having satisfied the
criteria in s120 of the Local Government Regulation 2012, as well as
the Rates Concession Policy, the properties at 377 Binnies Road,
DEEBING HEIGHTS QLD 4306 and 239 Edwards Street, FLINDERS VIEW
QLD 4305, be granted a 100% concession on the differential general rate
from
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Doyle Kunzelmann
The motion was put and carried.
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6. Procurement - Supply and Delvery of Waste Collection and Compaction Trucks This is a report concerning the procurement of an additional ten (10) waste collection and compaction trucks utilising the relevant LGA Arrangement. The additional trucks will complement the newly arriving fleet of waste trucks (in terms of vehicle standardisation and consistency), assist in service delivery accounting for the growth of required services and be utilised to support the successful city-wide Food Organics Garden Organics (FOGO) core collection service rollout. |
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Moved by Mayor Teresa Harding: Seconded by Deputy Mayor Russell Milligan: A. That pursuant to Section 234 of the Local Government Regulation 2012 (Regulation), Council utilise LGA Arrangement NPN04.13 Trucks (Cab-Chassis) by the Local Government Association of Queensland Ltd, for the provision of the Supply and Delivery of ten (10) waste collection and compaction trucks (Council file reference number 20844), with Volvo Group Australia Pty Ltd (Supplier) who is a party to the LGA Arrangement. B. That under the LGA Arrangement with the Supplier, the approximate purchase price is $5,340,000.00 excluding GST over the entire term, the end date of the initial term being 15 months or until such time as Council accepts delivery of all ten (10) trucks, with no current options for extension. C. That Council may enter into ancillary contractual arrangements with the Supplier, as allowed for by the LGA Arrangement. D. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Doyle Kunzelmann
The motion was put and carried.
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7. Procurement - Indigenous Conservation and Land Management This is a report concerning the engagement of Wirrinyah Pty Ltd as a local First Nations Conservation and Land Management Services provider. This partnership aims to undertake project services on Council’s Conservation Estates and Reserves that contain Cultural Landscape Values. The report seeks Council’s resolution to apply an exception in the Local Government Regulation 2012, specifically section 235 (b), to engage Wirrinyah Pty Ltd for First Nations Conservation and Land Management Services for a period of three (3) years, based on the specialised nature of their services. The report seeks Council’s approval to apply an exception in the Local Government Regulation 2012, specifically section 235(b), to engage Wirrinyah Pty Ltd for First Nations Conservation and Land Management Services due to the specialised and unique Cultural connections required to provide these services. Council will seek to engage Wirrinyah Pty Ltd to undertake project works over the next three (3) years. The establishment of individual arrangements will depend on each engagement’s type, risk, and complexity. This recommendation aligns with Council’s obligations under the Ipswich City Council Indigenous Accord 2020 - 2025, particularly items 3.3.1, 3.3.2, 3.3.4, 4.1.1 and 4.1.2. |
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Moved by Deputy Mayor Russell Milligan: Seconded by Councillor Kate Kunzelmann: A. That
pursuant to Section 235(b) of the Local Government Regulation 2012
(Regulation), Council resolve that the exception applies because of the
specialised nature of the services that are sought and it would be
impractical to invite tenders for the provision of Indigenous
Conservation and Land Management Services. B. That Council enter into a contractual arrangement 21610 Indigenous Conservation and Land Management Services with Wirrinyah Pty Ltd, at an approximate purchase price of $1,410,000 excluding GST over the entire term of three (3) years, with no options for extension.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Doyle Kunzelmann
The motion was put and carried.
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8. Disposal of Council Freehold Land - Bulk Decision for Nine (9) Lots Identified as Access Restriction Strips Within the Ipswich City Council Local Government Area This is a report concerning the disposal for road purpose of an additional nine (9) Council owned freehold lots throughout the Ipswich City Council local government area that are identified as Access Restriction Strips, as outlined Attachment 1 to this report. |
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Moved by Councillor Kate Kunzelmann: Seconded by Deputy Mayor Russell Milligan: A. That unless otherwise determined in particular cases by the Chief Executive Officer, that Council declare surplus to Council requirements and available for disposal for road purpose, an additional nine (9) lots identified as Access Restriction Strips (ARS) within the Ipswich City Council local government area, more particularly described by lot on plan in Attachment 1. B. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(b)(i) of the Regulation applies to the disposal of, for road purpose, the ARS’s as detailed in Attachment 1, because the State of Queensland (represented by the Department of Resources) (DoR) is a government agency. C. That Council only dispose of the ARS’s detailed in Attachment 1, in the event that a development application is made that requires the disposal of an ARS for a road purpose or in the event that an application is made to Council requesting an ARS be opened as road. D. That Council note that as disposals occur, lot on plan descriptions for the ARS’s can be reconfigured or changed if an ARS is partially disposed of. Recommendations A and B include any reconfiguration or change to the lot on plan descriptions for the ARS’s contained in Attachment 1. E. That pursuant to section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer, the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Doyle Kunzelmann
The motion was put and carried.
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9. Disposal of Interest in Land for Easement Purpose Over Part of 64 Brisbane Terrace, Goodna This is a report concerning the disposal of an interest in land to grant a new easement for sewerage purpose in favour of Central SEQ Distributor-Retailer Authority trading as Urban Utilities (Urban Utilities). This easement will be for the construction of a new sewer main to the Brisbane Terrace Sewerage Pump Station.
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“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.” |
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Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle: A. That Council resolve pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation) that the exemption referred to in section 236(1)(c)(iv) of the Regulation applies for the disposal of the easement interest of part of 64 Brisbane Terrace, Goodna, described as Lot 8 on SP234916 (“the Land”), by way of a new easement arrangement for sewerage purpose between Council and Urban Utilities. B. That pursuant to section 257(1)(b) of the Local Government Act 2009 Council resolve to delegate the power to the Chief Executive Officer to be authorised to negotiate and finalise the terms of the proposed easement as detailed in Recommendation A of this report and to do any other acts necessary to implement Council’s decision.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Doyle Kunzelmann
The motion was put and carried.
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10. Leases for Renewal over Freehold and Trust Land to The Scout Association of Australia Queensland Branch Inc. This is a report concerning the
proposed new leases over the below land parcels between Ipswich City Council
(Council) and The Scout Association of Australia Queensland Branch
Inc. (Scouts);
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Moved by Councillor Kate Kunzelmann: Seconded by Deputy Mayor Russell Milligan: A. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception in section 236(1)(b)(ii) of the Regulation applies to the disposal of leasehold interest in land located at 90-120 Jones Road, Bellbird Park, more particularly described as part of Lot 86 on RP115331 and 46 Melinda Street, Camira, more particularly described as part of Lot 79 on RP135548 because The Scout Association of Australia Queensland Branch Inc. (Lessee) is a community organisation.
B. That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council as Trustee for the State of Queensland resolve that the exception in section 236(1)(b)(ii) of the Regulation applies to the disposal of the Trustee leasehold interest in land, located at 129 Allawah Road, Chuwar, more particularly described as part of Lot 256 on Crown Plan SL6534 because The Scout Association of Australia Queensland Branch Inc (Trustee Lessee) is a community organisation.
C. That Council enter into the leases in accordance with recommendation A of this report, and a Trustee lease (Council file reference number 5962) in accordance with Recommendation B of this report, with the Lessee or Trustee Lessee: (i) at a yearly rent of $1.00 excluding GST, payable to Council if demanded, and (ii) for a term expiring 30 September 2027, with no options for extension.
D. That
pursuant to section 64(1) and 64(2) of the Land Act 1994, Ministerial
approval has been dispensed with (as per Attachment 1 of this
report); and the campground purpose of the trustee lease is
consistent with the purpose of the trust land. E. That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Doyle Kunzelmann
The motion was put and carried. |
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Please note that this report provides two (2) status updates. One for the iVolve program and one for the Oracle Fusion project. |
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Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle: That the report on the iVolve program update be received and the contents noted.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Doyle Kunzelmann
The motion was put and carried.
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12. iVolve Program - Strategic Advisor Report - May 23 This is a report concerning the iVolve Strategic Advisor Report which was submitted to the Audit & Risk Management Committee for May 2023. |
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Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle: That the iVolve Program Strategic Advisor Report for May 2023 be received and noted.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Doyle Kunzelmann
The motion was put and carried.
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13. Proposed Derivatives Policy This is a report concerning a proposed policy regarding the use of derivatives to manage potential foreign exchange risks in applicable procurement contracts, in accordance with the Statutory Bodies Financial Arrangements Act 1982. |
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Moved by Councillor Marnie Doyle: Seconded by Councillor Kate Kunzelmann: That the proposed policy titled ‘Derivatives’, as detailed in Attachment 1, be adopted.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Madsen Nil Milligan Harding Doyle Kunzelmann
The motion was put and carried.
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notices of motion
Nil |
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MATTERS ARISING
Nil |
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Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle:
That the Community, Culture, Arts and Sport Committee commence at 10.39 am. |
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 9.52 am.
The meeting closed at 10.09 am.