Unconfirmed Minutes of Council Ordinary Meeting 18 November 2021

UNCONFIRMED MINUTES OF COUNCIL ORDINARY MEETING

18 November 2021

Held in the Council Chambers, Administration Building

1 Nicholas Street, Ipswich

The meeting commenced at 9.00 am

ATTENDANCE AT COMMENCEMENT	Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Sheila Ireland, Paul Tully, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Deputy Mayor Nicole Jonic
WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY	Councillor Kate Kunzelmann
OPENING PRAYER	Deputy Mayor Nicole Jonic
APOLOGIES AND LEAVE OF ABSENCE	Nil
5. CONDOLENCES	Nil
6. TRIBUTES	Nil
7. PRESENTATION OF PETITIONS	Nil

8. PresentATions and Deputations

Mayor Teresa Harding presented the South East Queensland Local Government Mutual Services (LGMS) Risk Excellence Award for 2020-2021 to Council. In presenting the award Mayor Harding outlined the following: Considerable work has gone into this space at council, specifically since the return to elected representation in Ipswich in March 2020. Council recognises that risk management is an integral part of good management practice and fully supports risk management as part of its corporate governance processes. Council is committed to managing identified risks that can impact positively or negatively on council’s ability to achieve the strategic objectives identified in iFuture, Council’s new corporate plan and community vision. Enterprise risk management is a key part of Council’s core business, adopted by management and staff as an integral part of organisational culture. To manage risk, Council has adopted an Enterprise Risk Management Framework that promotes a standard and systematic approach to risk management throughout Council. Mayor Harding outlined that it is fantastic to see this strategic approach reaping rewards for the new Ipswich City Council and that she is proud of the fact that the LGMS has recognised the incredible work that Ipswich City Council has undertaken over the past few years within the Enterprise Risk Management space. Council will continue to invest in improving risk its management systems and practices and providing ongoing support and commitment to the LGMS. The award is outstanding news for our passionate and highly capable team. We have been on a journey to restore public faith and confidence in Ipswich City Council and I firmly believe everything begins from within. But we have only just begun. We are so pleased also to be able to share expertise and resources not only within this Council but with our colleagues across other councils. I would also like to take this opportunity to thank the following team members for this achievement: Mr Graham McGinniskin Ms Kathy Jakimowicz Ms Elizabeth Blake Ms Alisi Gould Ms Jennifer Buntine

9. Public Participation

Nil

10. Declarations of Interest in matters on the agenda COUNCILLOR JACOB MADSEN	In accordance with section 150EQ of the Local Government Act 2009, Councillor Jacob Madsen informed the meeting that he has a declarable conflict of interest in Item 14.6 titled Reception and Consideration of Ipswich Central Redevelopment Committee’s Report. The nature of the interest is that Councillor Madsen is a member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment works that Council is undergoing. Councillor Jacob Madsen advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.
COUNCILLOR ANDREW FECHNER	In accordance with section 150EQ of the Local Government Act 2009, Councillor Andrew Fechner informed the meeting that he has a declarable conflict of interest in Item 14.6 titled Ipswich Central Redevelopment Committee’s Report. The nature of the interest is that Councillor Fechner stands to gain a benefit or suffer a loss due to his business interest in both A1A Events Pty Ltd and Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street, Ipswich. Councillor Andrew Fechner advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.
DEPUTY MAYOR NICOLE JONIC	In accordance with section 150EQ of the Local Government Act 2009, Deputy Mayor Nicole Jonic informed the meeting that she has a declarable conflict of interest in Items 15.6 titled Variation to Waste Transport Services Contract No.16251 to include additional services for the consolidation and transport of kerbside recycling content and Item 15.7 titled Procurement: Preferred Supplier Arrangement 17209 - Provision of Resource Recovery and Disposal of Non - Putrescible Waste. The name of the related party is Remondis. The nature of the relationship of the related party to the Deputy Mayor is that two of Deputy Mayor Jonic’s brothers are employees of the related party. The nature of the related party’s interests in the matter is that it is recommended that Council enter into a Deed of Variation with the supplier, and that Council enter into a preferred supplier arrangement with 5 suppliers, one of which is the related party. Deputy Mayor Nicole Jonic invited the other councillors to determine if she can continue to participate in the decision process. It was moved by Mayor Teresa Harding and seconded by Councillor Marnie Doyle that Councillor Nicole Jonic has a declarable conflict of interest in the matter because a reasonable person would believe that the final decision is not made in the public interest and that Deputy Mayor Nicole Jonic must leave the place at which the meeting is being held, including any area set aside for the public, and stay away from the place while the matter is discussed and voted on.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                          Jonic (abstain) Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan The motion was put and carried.
DEPUTY MAYOR NICOLE JONIC	In accordance with section 150EQ of the Local Government Act 2009, Deputy Mayor Nicole Jonic informed the meeting that she has a declarable conflict of interest in Item 4 of Item 14.2 - Governance and Transparency Committee of 4 November 2021 titled  Procurement: TCP – 10590 Supply and Delivery of Light Vehicles.  The nature of the interest is that she is an employee of River 949 and one of the suppliers, Llewellyn Motors is a customer of this company. Deputy Mayor Nicole Jonic invited the other councillors to determine if she can continue to participate in the decision process. It was moved by Councillor Paul Tully and seconded by Councillor Sheila Ireland that Deputy Mayor Nicole Jonic does not have a declarable conflict of interest in the matter and may participate in the meeting in relation to the matter, including by voting on the matter because there is no personal or financial benefit to the councillor and therefore a reasonable person would trust that the final decision is made in the public interest.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Ireland                                 Harding Tully                                    Madsen Fechner                                 Doyle Milligan                            Kunzelmann                                        Jonic (abstain) As the vote was tied, the Mayor used her casting vote and the motion was lost.
	It was moved by Mayor Teresa Harding and seconded by Councillor Marnie Doyle that Deputy Mayor Nicole Jonic has a declarable conflict of interest in the matter because a reasonable person would believe that the final decision is not made in the public interest and that Deputy Mayor Nicole Jonic must leave the place at which the meeting is being held, including any area set aside for the public, and stay away from the place while the matter is discussed and voted on.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                Ireland Madsen                                  Tully Doyle                                   Fechner Kunzelmann                        Milligan                                        Jonic (abstain) As the vote was tied, the Mayor used her casting vote and the motion was carried.
councillor paul tully	In accordance with section 150EQ of the Local Government Act 2009, Councillor Paul Tully informed the meeting that he has a declarable conflict of interest in Items 3 and 3.1 of Item 14.2 – Governance and Transparency Committee titled New Trustee Lease over reserve for recreation purposes - Australian crawl (Goodna) Pty Ltd - 19a Toongarra Road, Leichhardt. The nature of the interest is that a member of his family received a free admission pass 10 to 12 years ago from the company, there has not been a current pass for a decade or so and there is no current connection and has not been for some considerable time. Councillor Paul Tully invited the other councillors to determine if he can continue to participate in the decision process. It was moved by Councillor Andrew Fechner and seconded by Councillor Kate Kunzelmann that Councillor Paul Tully does not have a declarable conflict of interest in the matter because there is no personal or financial benefit to the councillor and therefore a reasonable person would trust that the final decision is made in the public interest. The eligible councillors present at the meeting decided that Councillor Paul Tully may participate in the meeting in relation to the matter, including by voting on the matter.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                          Tully (Abstain) Madsen Ireland Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

11. Confirmation of Minutes

11.1 Confirmation of Minutes of Ordinary Meeting	Moved by Mayor Teresa Harding: Seconded by Councillor Russell Milligan: That the Minutes of the Ordinary Meeting held on 21 October 2021 be confirmed.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

11.2 Confirmation of Minutes of Special Meeting	Moved by Mayor Teresa Harding: Seconded by Councillor Kate Kunzelmann: That the Minutes of the Special Meeting held on 2 November 2021 be confirmed.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

12. mayoral Minute

Nil

13. Business Outstanding – INCLUDING CONDUCT MATTERS AND Matters Lying on the Table to be Dealt With

Nil

PROCEDURAL MOTION – CHANGE TO THE ORDER OF REPORTS AND Suspension of Meeting Procedures	Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle: That Agenda Item 15.12 (late report) be brought forward to be dealt with prior to the reception and consideration of committee reports and that the provision of these meeting procedures be suspended for the purpose of dealing with the CEO Contract of Employment.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

15.12 CEO Contract of Employment

Moved by Mayor Teresa Harding Seconded by Councillor Kate Kunzelmann A. That Council approve the Contract of Employment (Confidential Attachment 1) for Candidate A in the position of Chief Executive Officer. B. That Council authorise the Mayor to execute on behalf of Council, the Contract of Employment.

Move into Closed Session	Moved by Mayor Teresa Harding: Seconded by Councillor Paul Tully: That in accordance with section 254J(3)(a) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 15.2 titled CEO Contract of Employment. The meeting moved into closed session at 9.45 am.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

Move into Open Session	Moved by Mayor Teresa Harding: Seconded by Councillor Andrew Fechner: That the meeting move into open session. The meeting moved into open session at 10.01 am.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

15.12 CEO Contract of Employment variation to motion	Mayor Harding proposed a variation to Recommendation A A. That Council approve the Contract of Employment for Candidate A as previously identified at the special meeting on the 2 November 2021 in the position of Chief Executive Officer.
	The seconder or the original motion agreed to the proposed variation.
	Moved by Mayor Teresa Harding: Seconded by Councillor Kate Kunzelmann: A. That Council approve the Contract of Employment for Candidate A as previously identified at the special meeting on the 2 November 2021 in the position of Chief Executive Officer. B. That Council authorise the Mayor to execute on behalf of Council, the Contract of Employment.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	Attachments 1.    CEO Contract of Employment Report ⇨

After signing the CEO contract, Mayor Harding announced Sonia Cooper as Council’s new Chief Executive Officer (CEO) and provided the following commentary:

Sonia first came to Council as the General Manager of Corporate Services in February last year.

Sonia brought a wealth of government experience to Council having previously been the Deputy Commissioner with the Public Service Commission. A position she held since April 2013.

Despite doing an excellent job as Acting CEO since April this year, Council knew it needed to undertake a thorough and far-reaching search for its next CEO to ensure we secured the right candidate for the role.

Eighty-four candidates put their hands up for the position, with applications coming from across Queensland and Australia.

Through the formal application process, interviews, psychometric testing and extensive background checks, Sonia has emerged as the standout candidate.

Sonia, we thank you for your service as Acting CEO and your patience over the past months as we did our due diligence.

On behalf of Council and our entire organisation, congratulations on your well-deserved appointment to the role of CEO.

Adjourn Meeting

Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle: That the meeting be adjourned at 10.05 am to reconvene at 10.25 am. The meeting reconvened at 10.26 am.

Resumption of Meeting Procedures	Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle: That provision of these meeting procedures be resumed to continue with the order of business.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

14. Reception and Consideration of Committee Reports

14.1 Growth Infrastructure and Waste Committee	Moved by Mayor Teresa Harding: Seconded by Deputy Mayor Nicole Jonic: That the minutes of the Growth Infrastructure and Waste Committee Report No. 2021(10) of 4 November 2021 be noted.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

14.2 Governance and Transparency Committee	Moved by Councillor Jacob Madsen: Seconded by Councillor Russell Milligan: That Council adopt the recommendations of the Governance and Transparency Committee No. 2021(10) of 4 November 2021 with the exception of Items 4 and 7.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	This block motion adopts items 1-3 and 5-6 of the Governance and Transparency Committee No. 2021(10) of 4 November 2021 as listed below as resolutions of Council:
GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 1 Confirmation of Minutes of the Governance and Transparency Committee No. 2021(09) of 7 OCTOBER 2021	That the minutes of the Governance and Transparency Committee No. 2021(09) held on 7 October 2021 be confirmed
GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 2 Quarterly Reports to the Department of State Development, Infrastructure, Local Government and Planning	A.         That Council note that the Director-General, Department of State Development, Infrastructure, Local Government and Planning (DSDILGP) has, through the Mayor, on 6 April 2021 requested under section 115 of the Local Government Act 2009, that the Council provide quarterly performance reports on certain matters through to the quarter ending 30 June 2022 (Attachment 1). B.         That Council note the letter from the Mayor to the Director-General, DSDILGP dated 5 May 2021 acknowledging the request and setting out a proposed timetable for the preparation, endorsement and provision of the quarterly reports (Attachment 2). C.         That Council endorse the draft letter and second quarterly performance report (July – September 2021) set out in Attachments 3-8.
GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 3 New Trustee Lease over Reserve for Recreation Purposes - Australian Crawl (Goodna) Pty Ltd - 19A Toongarra Road Leichhardt	A.           That Council terminate the existing Trustee Lease with Australian Crawl (Goodna) Pty Ltd located at 19A Toongarra Road, Leichhardt described as Lot 39 on Crown Plan 902321. B.           That pursuant to section 236(2) of the Local Government Regulation 2012 (Regulation), Council resolve that the exception at section 236(1)(c)(v) of the Regulation applies to the disposal of interest in land at 19A Toongarra Road, Leichhardt more particularly described as part of Lot 39 and Crown Plan 902321, for a public swimming pool and ancillary purposes. C.           That Council agree to enter a new Trustee Lease (Council file reference number 5520) with Australian Crawl (Goodna) Pty Ltd (Lessee): (i)      at a yearly rent of $1.00 excluding GST, payable to Council if demanded, and (ii)     for a term of ten (10) years, with no options for extension, and (iii)    for an in-kind contribution towards capital improvements over the term. D.           That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.
GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 5 Community Panels	A.         That the community panel program be implemented and included as part of council’s suite of community engagement approaches commencing February 2022. B.         That the Community Reference Groups’ come to an official close as the two (2) year term has ended, and members be acknowledged for their contribution to community.  C.         That the Manager, City Design arrange a Heritage Forum for the first half of 2022.  The agenda and scope of the Forum is to be the subject of consultation with the Mayor and Councillors. D.         That the Heritage and Monument Advisory Committee be formally ceased and the immediate previous members be acknowledged and thanked for their past participation and contribution to the community. E.         That bi-annual community meetings be held for the following commencing in 2022: Seniors, and Access and Inclusion. F.          That council expands its community engagement strategy to include council’s approaches, tools, methods and resourcing of community engagement.

GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 6

Council, Committee Meetings and Briefings/Workshop dates for 2022 and January 2023

A.           That the Council, Committee Meetings and Briefings/Workshop dates for 2022 and January 2023 be held as detailed in Attachment 1 and as outlined below:

COUNCIL/COMMITTEE	MEETING DAY AND TIME	MEETING DATES
Council Ordinary Meeting **includes Special Budget Meeting	Thursday - 9.00 am	27 January 2022 24 February 2022 24 March 2022 21 April 2022 19 May 2022 **30 June 2022 28 July 2022 25 August 2022 29 September 2022 27 October 2022 24 November 2022 8 December 2022 19 January 2023
Growth, Infrastructure and Waste	Thursday - 9.00 am **Tuesday – 9.00 am	10 February 2022 10 March 2022 7 April 2022 5 May 2022 16 June 2022 14 July 2022 11 August 2022 15 September 2022 13 October 2022 10 November 2022 **29 November 2022
Governance and Transparency	Thursday - 9.00 am **Tuesday – 9.00 am	10 February 2022 10 March 2022 7 April 2022 5 May 2022 16 June 2022 14 July 2022 11 August 2022 15 September 2022 13 October 2022 10 November 2022 **29 November 2022
Community, Culture, Arts and Sport	Thursday - 10 minutes after the conclusion of the Governance and Transparency Committee **Tuesday – 9.00 am	10 February 2022 10 March 2022 7 April 2022 5 May 2022 16 June 2022 14 July 2022 11 August 2022 15 September 2022 13 October 2022 10 November 2022 **29 November 2022
Economic and Industry Development	Thursday - 10 minutes after the conclusion of the Community, Culture, Arts and Sport Committee **Tuesday – 9.00 am	10 February 2022 10 March 2022 7 April 2022 5 May 2022 16 June 2022 14 July 2022 11 August 2022 15 September 2022 13 October 2022 10 November 2022 **29 November 2022
Environment and Sustainability	Thursday - 10 minutes after the conclusion of the Economic and Industry Development Committee **Tuesday – 9.00 am	10 February 2022 10 March 2022 7 April 2022 5 May 2022 16 June 2022 14 July 2022 11 August 2022 15 September 2022 13 October 2022 10 November 2022 **29 November 2022
Ipswich Central Redevelopment Committee	Thursday - 10 minutes after the conclusion of the Environment and Sustainability Committee **Tuesday – 9.00 am	10 February 2022 10 March 2022 7 April 2022 5 May 2022 16 June 2022 14 July 2022 11 August 2022 15 September 2022 13 October 2022 10 November 2022 **29 November 2022
Briefings/Workshops	Tuesday - 9.00 am to 4.00 pm	1 February 2022 1 March 2022 29 March 2022 26 April 2022 24 May 2022 7 June 2022 5 July 2022 2 August 2022 6 September 2022 4 October 2022 2 November 2022 22 November 2022

At 10.30 am Deputy Mayor Nicole Jonic left the meeting room due to a previously declared conflict in Item 4 of the Governance and Transparency Committee.

GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 4 Procurement: TCP - 10590 Supply and Delivery of Light Vehicles

Moved by Mayor Teresa Harding: Seconded by Councillor Sheila Ireland: A.           That pursuant to Section 230(1)(a) of the Local Government Regulation 2012 (Regulation), Council resolve to prepare Tender Consideration Plan number 10590 for the provision of Supply and Delivery of Light Vehicles. B.           That pursuant to Section 230(1)(b) of the Local Government Regulation 2012 (Regulation), Council resolve to adopt Tender Consideration Plan number 10590 that was prepared for the provision of Supply and Delivery of Light Vehicles. as detailed in the report by the Category Specialist dated 19 October 2021. C.           That in accordance with the Tender Consideration Plan, Council extend the current contractual arrangement with Q Automotive – Trading as Bremer Ford (ABN 47 010 489 460), Blue Ribbon Motors (ABN 31 458 735 262) and Ross Llewellyn Motors (ABN 81 010 428 841) at an approximate value of $2,400,000.00 excluding GST over the additional term, being a further two (2) x one (1) year options. D.         That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan All Councillors except Deputy Mayor Nicole Jonic were present when the vote was taken. The motion was put and carried.

At 10.31 am Deputy Mayor Nicole Jonic returned to the meeting room.

GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 7 Drug and Alcohol (Councillors) Policy	Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle: That the Drug and Alcohol (Councillors) Policy as detailed in Attachment 1, be adopted.
	Councillor Tully proposed the following additional recommendation: That this policy is to be reviewed within 12 months. The mover and seconder of the original motion agreed to the proposed additional recommendation.
	Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle: A. That the Drug and Alcohol (Councillors) Policy as detailed in Attachment 1, be adopted. B. That this policy is to be reviewed within 12 months.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

14.3 Community, Culture, Arts and Sport Committee	Moved by Councillor Andrew Fechner: Seconded by Councillor Kate Kunzelmann: That Council adopt the recommendations of the Community, Culture, Arts and Sport Committee No. 2021(10) of 4 November 2021.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	This block motion adopts all items of the Community, Culture, Arts and Sport Committee No. 2021(10) of 4 November 2021 as listed below as resolutions of Council:
Community, Culture, Arts and Sport Committee – ITEM 1 Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2021(09) of 7 October 2021	That the minutes of the Community, Culture, Arts and Sport Committee No. 2021(10) held on 7 October 2021 be confirmed.
Community, Culture, Arts and Sport Committee – ITEM 2 Ipswich Arts Advisory Group	That Council endorse the creation of the Ipswich Arts Advisory Group with the associated Terms of Reference (ToR) as outlined in Attachment 1.

14.4 Economic and Industry Development Committee	Moved by Deputy Mayor Nicole Jonic: Seconded by Councillor Andrew Fechner: That Council adopt the recommendations of the Economic and Industry Development Committee No. 2021(10) of 4 November 2021.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	This block motion adopts all items of the Economic and Industry Development Committee No. 2021(10) of 4 November 2021 as listed below as resolutions of Council:
Economic and Industry Development Committee – ITEM 1 Confirmation of Minutes of the Economic and Industry Development Committee No. 2021(09) of 7 October 2021	That the minutes of the Economic and Industry Development Committee held on 7 October 2021 be confirmed.

14.5 Environment and Sustainability Committee	Moved by Councillor Russell Milligan: Seconded by Councillor Andrew Fechner: That Council adopt the recommendations of the Environment and Sustainability Committee No. 2021(10) of 4 November 2021.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	This block motion adopts all items of the Environment and Sustainability Committee No. 2021(10) of 4 November 2021 as listed below as resolutions of Council:
Environment and Sustainability Committee – ITEM 1 Confirmation of Minutes of the Environment and Sustainability Committee No. 2021(09) of 7 October 2021	That the minutes of the Environment and Sustainability Committee held on 7 October 2021 be confirmed.
Environment and Sustainability Committee – ITEM 2 Enviroplan 25 Years Campaign Highlights	That Council receive and note the key highlights pertaining to celebrating 25 years of Ipswich Enviroplan.
MATTERS ARISING	That the minutes notate a correction to the Ipswich Rivers Improvement Trust 2021-2022 Annual Precept Report presented to Council’s Environment and Sustainability Committee on 2 September 2021, being the removal of the incorrect paragraph as follows: “If there is a failure to negotiate and agree on an amount within a reasonable timeframe, the amount the local government must contribute will be the amount decided by the Minister”.

At 10.48 am Councillors Jacob Madsen and Andrew Fechner left the meeting room due to a previously declared interest in item 14.6.

14.6 Ipswich Central Redevelopment Committee	Moved by Councillor Marnie Doyle: Seconded by Councillor Kate Kunzelmann: That Council adopt the recommendations of the Ipswich Central Redevelopment Committee No. 2021(10) of 4 November 2021.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Ireland Tully Doyle Kunzelmann Milligan Jonic All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken. The motion was put and carried.
	This block motion adopts all items of the Ipswich Central Redevelopment Committee No. 2021(10) of 4 November 2021 as listed below as resolutions of Council:
Ipswich Central Redevelopment Committee – ITEM 1 Confirmation of Minutes of the Ipswich Central Redevelopment Committee No. 2021(09) of 7 October 2021	That the minutes of the Ipswich Central Redevelopment Committee held on 7 October 2021 be confirmed.
Ipswich Central Redevelopment Committee – ITEM 2 Ipswich Central Revitalisation - Positioning Framework and Place Plans	A.           That the Ipswich Central Positioning Framework, including the supplementary Priority Projects be endorsed. (Attachment 1 and 2). B.           That the Place Plans – Ipswich Centre Core and Top of Town be endorsed. (Attachment 3).
Ipswich Central Redevelopment Committee – ITEM 3 Nicholas Street Precinct - communications, engagement and events report October 2021	That the Nicholas Street Precinct Communications, Engagement and Events Monthly Report be received and the contents noted.
Ipswich Central Redevelopment Committee – ITEM 4 Nicholas Street Precinct - Retail Sub-Project Steering Committee October 2021	A. That the October 2021 Retail Sub-Project Steering Committee Report be received and the contents noted. B. That the Retail Sub-Project Steering Committee provide a report to the December meeting outlining advocacy work and discussions with the State Government regarding state owned assets within the Ipswich Central precinct and opportunities to improve those assets aesthetically including removal where appropriate.

At 10.50 am Councillors Jacob Madsen and Andrew Fechner returned to the meeting room.

15. Officers’ Reports

15.1 CEO Organisational Performance Report for October 2021	Moved by Mayor Teresa Harding: Seconded by Councillor Andrew Fechner: That the Chief Executive Officer Organisational Performance Report for October 2021 be received and the contents noted.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
15.2 Quarter 1 - Operational Plan 2021-2022 Quarterly Performance	Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle: That the report be received, and the contents noted.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

15.3 Monthly Financial Performance Report - October 2021	Moved by Mayor Teresa Harding: Seconded by Deputy Mayor Nicole Jonic: That the report on Council’s financial performance for the period ending 31 October 2021, submitted in accordance with section 204 of the Local Government Regulation 2012, be considered and noted by Council.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

15.4 Temporary Local Planning Instrument 1 of 2022	Moved by Mayor Teresa Harding: Seconded by Councillor Andrew Fechner: That Council make Temporary Local Planning Instrument No. 1 of 2022 – Resource Recovery and Waste Activity Regulation (TLPI No. 1/2022) in accordance with the Planning Act 2016 and Minister’s Guidelines and Rules with an early effective date of 28 January 2022 or earlier.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	The Mayor noted that confidential attachment 1 of the report titled Draft TLPI 1 of 2022 had been updated and circulated to councillors.

15.5 Sub Regional Waste Alliance - MRF Budget Allocation	Recommendation That Council commit to include its proportionate share of any Sub Regional Alliance Materials Recovery Facility project funding in current and future budgets, and that budget amendments be subject to Council’s future consideration and acceptance of the business case.
Move into Closed Session	Moved by Mayor Teresa Harding Seconded by Deputy Mayor Nicole Jonic That in accordance with section 254J(3)(c) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 15.5 titled Sub Regional Waste Alliance MRF Budget Allocation. The meeting moved into closed session at 11.14 am.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
Move into Open Session	Moved by Councillor Andrew Fechner Seconded by Councillor Marnie Doyle That the meeting move into open session. The meeting moved into open session at 11.34 am.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	Moved by Mayor Teresa Harding: Seconded by Councillor Russell Milligan: That Council commit to include its proportionate share of any Sub Regional Alliance Materials Recovery Facility project funding in current and future budgets, and that budget amendments be subject to Council’s future consideration and acceptance of the business case.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

Adjourn Meeting

Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle: That the meeting be adjourned at 11.36 am to reconvene at 11.45 am. The meeting reconvened at 11.45 am.

At 11.45 am Deputy Mayor Nicole Jonic left the meeting room due to a previously declared interest in Items 15.6 and 15.7.

15.6 Variation to Waste Transport Services Contract No. 16251 to include additional services for the consolidation and transport of kerbside recycling content

Moved by Mayor Teresa Harding: Seconded by Councillor Andrew Fechner: A.         That the contractual arrangement (Council contract 16251) with REMONDIS Australia Pty Ltd (Supplier) for Waste Transport Services be varied as follows: (i)      To amend the contract to include an additional service in the schedule of rates to provide Council the ability to bulk up commingled recycling materials from Council collection vehicles, at the designated resource recovery area at Swanbank landfill for transport (under the existing contract rates) to Visy at Gibson Island, Paringa. (ii)     That the initial Commingled Bulk Up Rate be set at $21.65 per tonne, that would be linked to the normal rise and fall clauses in the contract. B.         That Council enter into a deed of variation with the Supplier to appropriately amend the existing contractual arrangement. C.         That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolves to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan All Councillors except Deputy Mayor Nicole Jonic were present when the vote was taken. The motion was put and carried.

15.7 Procurement: Preferred Supplier Arrangement 17209 - Provision of Resource Recovery and Disposal of Non-Putrescible Waste

Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle: A.         That in accordance with Section 233 of the Local Government Regulation 2012 (Regulation), Council approves a Preferred Supplier Arrangement for the provision of resource recovery and disposal services of non-putrescible waste. B.  That Council resolve under Section 233(7) of the Regulation, it is satisfied that it will obtain better value for money by entering into a Preferred Supplier Arrangement for a term of longer than two (2) years. B.         That Council enter into a Preferred Supplier Arrangement with the five (5) suppliers listed below, for a period of three (3) years with the option to extend the contract by two (2) further, one (1) year periods, for the estimated sum of $26,352,022 (excluding GST and including waste levy on municipal solid waste) (total cost if all contract extensions are executed): ·    Bogside Mining Industries Pty Ltd ·    Bemcove Pty Ltd ·    REMONDIS Australia Pty Ltd ·    Stapylton Resource Recovery (QLD) Pty Ltd ·    Veolia Environmental Services Australia Pty Ltd C.         For those individual contractual arrangements that exceed $2,000,000 excluding GST, pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision.

AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan All Councillors except Deputy Mayor Nicole Jonic were present when the vote was taken. The motion was put and carried.

At 11.49 am Deputy Mayor Nicole Jonic returned to the meeting room.

15.8 Procurement: Tender 16829 - Civil Construction Works Redbank Plains Road - Stage 3

Moved by Mayor Teresa Harding: Seconded by Deputy Mayor Nicole Jonic: A.         That pursuant to Section 228 of the Local Government Regulation 2012 (Regulation), Council award Tender No. 16829 for the provision of Civil Construction Works Redbank Plains Road – Stage 3 works to the supplier named in Confidential Attachment 1 (Supplier). B.         That Council enter into a contractual arrangement with the Supplier at an approximate purchase price as specified in Confidential Attachment 1 over the entire term, being an initial term of two (2) years, with no options for extension. C.         That pursuant to Section 257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision

AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

15.9 Reappointment of Urban Utilities Board Members

Moved by Mayor Teresa Harding: Seconded by Councillor Sheila Ireland: A.         That Council endorse the reappointment of Graham Thomsen as a Board member of Urban Utilities, effective 1 July 2022, for a term of three years. B.         That Council endorse the reappointment of Phillip Strachan as a Board member of Urban Utilities, effective 1 July 2022, for a term of four years. C.         That Council endorse the reappointment of Mark Gray as a Board member of Urban Utilities, effective 1 July 2022, for a term of four years. D.         That the Chief Executive Officer be authorised to sign an Instrument of Appointment of Board Members to Urban Utilities and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

15.10 Queensland Audit Office Final Management Report 2020-21	Moved by Mayor Teresa Harding: Seconded by Councillor Marnie Doyle: That the 2020-2021 final management report for Ipswich City Council, as detailed in Attachment 1, be received and the contents noted.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

15.11 Report - Audit and Risk Management Committee No. 2021(05) of 6 October 2021	Moved by Mayor Teresa Harding: Seconded by Councillor Kate Kunzelmann: That the report of the Audit and Risk Management Committee No. 2021(05) of 6 October 2021 be received, the contents noted and the recommendations contained therein be adopted.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Harding                                    Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

16. Notices of Motion

	Councillor Tully advised the meeting that the wording in the agenda states that he gave notice of the motion at the previous council meeting which was incorrect and should have stated that he gave notice of the motion subsequent to the Council Ordinary Meeting.
16.1 Notice of Motion - Seeking Dedication of White Rock - Spring Mountain Estate as a National Park	Moved by Councillor Paul Tully: Seconded by Deputy Mayor Nicole Jonic: A.           That the Chief Executive Officer write to the Minister for the Environment and the Great Barrier Reef and Minister for Science and Youth Affairs, Meaghan Scanlon MP, seeking the dedication of the White Rock - Spring Mountain Conservation Estate as a National Park in accordance with section 29 of the Nature Conservation Act 1992. B.           That a copy of the letter be forwarded to the Premier Annastacia Palaszczuk MP and to each of the five State Members representing the Ipswich region.
PROPOSED AMENDMENT	Mayor Teresa Harding moved an amended motion: That this matter be referred to the Environment and Sustainability Committee for further consideration. Councillor Tully advised that if there was a seconder to this motion that he would not be supporting the amended motion. The proposed amendment was lost for want of a seconder.
	Moved by Councillor Paul Tully: Seconded by Deputy Mayor Nicole Jonic: A.           That the Chief Executive Officer write to the Minister for the Environment and the Great Barrier Reef and Minister for Science and Youth Affairs, Meaghan Scanlon MP, seeking the dedication of the White Rock - Spring Mountain Conservation Estate as a National Park in accordance with section 29 of the Nature Conservation Act 1992. B.           That a copy of the letter be forwarded to the Premier Annastacia Palaszczuk MP and to each of the five State Members representing the Ipswich region.
	AFFIRMATIVE                    NEGATIVE Councillors:                      Councillors: Madsen                               Harding Ireland                             Kunzelmann Tully                                    Milligan Doyle Fechner Jonic The motion was put and carried.

17. QUESTIONS ON NOTICE

Nil

MEETING CLOSED

The meeting closed at 12.15 pm.

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”