Minutes of Community, Culture, Arts and Sport Committee

2 September 2021

Community, Culture, Arts and Sport Committee NO. 2021(08)]

Community, Culture, Arts and Sport Committee NO. 2021(08)

2 September 2021

Report

COUNCILLORS’ ATTENDANCE: Councillor Andrew Fechner (Chairperson); Councillors Kate Kunzelmann (Deputy Chairperson), Mayor Teresa Harding, Jacob Madsen, Deputy Mayor Nicole Jonic and Councillor Marnie Doyle (Observer)

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Acting Chief Executive Officer (Sonia Cooper), General Manager Community, Cultural and Economic Development (Ben Pole), Acting General Manager Corporate Services (Sylvia Swalling), Manager, Economic and Community Development (Cat Matson), Manager, Community and Cultural Services (Don Stewart), Chief of Staff, Office of the Mayor (Melissa Fitzgerald), Community Development Manager (Melissa Dower), Manager, Communication and Engagement (Laura Bos), Senior Digital Media and Content Officer (Jodie Richter), Senior Policy and Communications Officer (David Shaw), Manager, Marketing and Promotions (Carly Gregory), Natural Environment and Land Manager (Phil A. Smith), Team Leader Strategic Catchment and Conservation Planning (Tim Shields), Executive Services Manager (Wade Wilson), ProAv Professional Services Technician (Bradley Hebbard) and Theatre Technician (Harrison Cate)

ACKNOWLEDGEMENT OF COUNTRY

Councillor Andrew Fechner (Chairperson) moved a procedural motion to move outside of standing orders for an Acknowledgement of Country.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

Councillor Andrew Fechner moved a procedural motion to return to standing orders.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

In accordance with section 150EQ of the Local Government Act 2009, at Item 7 on the agenda, Councillor Jacob Madsen informed the meeting that he has a declarable conflict of interest in Item 7 titled 1 Nicholas Street - Fees and Charges for Community and Commercial Use.

The nature of the interest is that Councillor Madsen is a member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment works and the Trades Hall also has meeting rooms for community and commercial use.

Councillor Jacob Madsen invited the other councillors to determine if a conflict exists.

It was moved by Councillor Andrew Fechner and seconded by Councillor Kate Kunzelmann, that Councillor Jacob Madsen may participate in the meeting in relation to the matter, including by voting on the matter because the decision to adopt the proposed charges for community and commercial hire of select meeting rooms and event spaces at 1 Nicholas Street relates to an ordinary business matter of the local government as set out in section 150EF of the Local Government Act 2009.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Madsen (Abstain).

Kunzelmann

Harding

Jonic

The motion was put and carried.

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Community, Culture, Arts and Sport Committee No. 2021(07) of 5 August 2021

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the minutes of the Community, Culture, Arts and Sport Committee
No. 2021(07) held on 5 August 2021 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

Officers’ Reports

2. Indigenous Accord 2020 - 2025 Milestone Report

This is a report concerning the Indigenous Accord 2020-2025 (Accord).

The Accord forms the basis for a shared journey between Indigenous and Non-Indigenous peoples in Ipswich. It contains targeted and specific activities and sets the agenda for cooperation, collaboration and partnership between Ipswich City Council and the Aboriginal and Torres Strait Islander communities.

This report provides an update on the Accord milestones achieved in the March 2021 to September 2021 period.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the Indigenous Accord Milestone Report - September 2021 be received and the contents noted.

Mayor Teresa Harding proposed the following supplementary motion:

B. That a spreadsheet be provided to Council as an update on all the activities in the Accord.

The mover and seconder of the original motion agreed to the proposed supplementary motion.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

A. That the Indigenous Accord Milestone Report - September 2021 be received and the contents noted.

B. That a spreadsheet be provided to Council as an update on all the activities in the Accord.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

3. Safer Seniors Program

This is a report concerning the Safer Seniors Program to be held in partnership with Able Australia and in consultation with the Queensland Police Service - Ipswich District Crime Prevention Unit, Queensland Health Older Persons Mental Health Unit, Aged Disability Advocates Australia, Queensland Fire and Emergency Services and Bendigo Bank.

The program consists of eight workshops targeted at our senior community to enhance a sense of empowerment by providing effective safety strategies. This aims to improve the quality of life for our seniors so they continue being active members in the community

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Nicole Jonic:

That the Safer Seniors Program report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

4. Get Ready Community Safety and Crime Prevention Expo

This is a report concerning the Get Ready Community Safety and Crime Prevention Expo to be held in partnership with Queensland Police Services on Sunday 17 October 2021 (Get Ready Queensland Week).

hRECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Nicole Jonic:

That the Get Ready Community Safety and Crime Prevention Expo Report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

5. Major Event Sponsorship - 2021 Countdown with Colour New Year's Eve Event

This is report concerning the Major Event Sponsorship application by Tivoli Social Enterprises for $25,000 in financial support for the 2021 Countdown with Colour New Year’s Eve event to be held Friday, 31 December 2021.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Mayor Teresa Harding:

That Council endorse $25,000 ex GST in Major Event Sponsorship for financial support to Tivoli Social Enterprises for the 2021 Countdown with Colour New Year’s Eve event.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

6. Community Christmas Carols 2021

Council has previously resolved to support a series of community carol events via Major Community Event Sponsorship:

• In August 2019 Council resolved to provide support to Brassall Christmas in the Park and Carols at Robelle Domain with three-year agreements.

• In June 2020 Council resolved to provide support to the Redbank Plains Community Christmas Carols and the Tivoli Christmas Carols with a two year and single year agreement respectively.

This is a report concerning amendments needed to two council resolutions regarding Major Community Event Sponsorship of three community Christmas carols in the region.

Due to the ongoing implications of COVID-19 and its impact on the likelihood of these events securing further local business sponsorship, this report seeks to increase the level of support approved by council to provide additional in-kind assistance to three community Christmas carols in 2021.

Recommendation

A. That the previous decision of Council, as per Recommendation A of Item 2 of the Economic Development Committee No. 2019(08) and adopted at the Council Ordinary Meeting of 20 August 2019, titled Community Christmas Carols – Partnership Agreements, be amended by including an additional $3,605.80 in-kind support for the 2021 carols event for Brassall Christmas in the Park.

B. That the previous decision of Council, as per Recommendation B of Item 2 of the Economic Development Committee No. 2019(08) and adopted at the Council Ordinary Meeting of 20 August 2019, titled Community Christmas Carols – Partnership Agreements, be amended by including an additional $6,046.95 in-kind support for the 2021 carols event for Carols at Robelle Domain.

C. That the previous decision of Council, as per Recommendation A of Item 9 of the General Purposes Committee No. 2020(02) of 23 June 2020, titled Major Community Event Sponsorship, be amended by including an additional $6,128.07 in-kind support for the 2021 carols event for Redbank Plains Community Christmas Carols.

D. That council note that the value of the in-kind support may increase slightly as some costs are expected to increase in the 2021-2022 financial year.

Mayor Teresa Harding proposed a variation to the motion:

That Recommendations A, B and C include at the end of the recommendation, the total support provided to each community event as outlined below:

A. (bringing the total to $18,605.80)

B. (bringing the total to $21,046.95)

C. (bringing the total to $21,128.07)

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Mayor Teresa Harding:

B. That the previous decision of Council, as per Recommendation B of Item 2 of the Economic Development Committee No. 2019(08) and adopted at the Council Ordinary Meeting of 20 August 2019, titled Community Christmas Carols – Partnership Agreements, be amended by including an additional $6,046.95 in-kind support for the 2021 carols event for Carols at Robelle Domain (bringing the total to $21,046.95).

D. That council note that the value of the in-kind support may increase slightly as some costs are expected to increase in the 2021-2022 financial year.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

7. 1 Nicholas Street - Fees and Charges for Community and Commercial Use

This is a report proposing the new fees and charges to be applied to publicly bookable meeting and event spaces within the 1 Nicholas Street building.

Recommendation

That Council adopt the proposed charges for community and commercial hire of select meeting rooms and event spaces at 1 Nicholas Street, as detailed in Attachment 1.

During discussion of this matter, Councillor Jacob Madsen raised a point of order in relation to a possible conflict of interest in that there are meeting rooms available at the Ipswich Trades Hall of which he is on the Executive.

In accordance with section 150EQ of the Local Government Act 2009, Councillor Jacob Madsen informed the meeting that he has a declarable conflict of interest in Item 7 titled 1 Nicholas Street - Fees and Charges for Community and Commercial Use.

Councillor Jacob Madsen invited the other councillors to determine if a conflict exists.

Mayor Teresa Harding proposed the following supplementary motion:

B. That Council’s fees and charges guideline: Waiving, Discounting, Withdrawing, Quoting and Discretionary Application of Fees and Charges, is reviewed in consultation with councillors.

Following discussion, Mayor Teresa Harding withdrew her proposed supplementary motion noting that the Chief Executive Officer will provide an update on this matter to the committee.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That Council adopt the proposed charges for community and commercial hire of select meeting rooms and event spaces at 1 Nicholas Street, as detailed in Attachment 1.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.48 am.

The meeting closed at 11.35 am.