IPSWICH
CITY
COUNCIL
AGENDA
of the
Ipswich Central Redevelopment Committee
Held in the Council Chambers
8th floor – 1 Nicholas Street
IPSWICH QLD 4305
On Thursday, 8 July 2021
At 10 minutes after the conclusion of the Environment and Sustainability Committee
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MEMBERS OF THE Ipswich Central Redevelopment Committee |
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Councillor Marnie Doyle (Chairperson) Deputy Mayor Nicole Jonic (Deputy Chairperson) |
Mayor Teresa Harding Councillor Kate Kunzelmann Councillor Russell Milligan |
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Ipswich Central Redevelopment Committee Meeting Agenda |
8 July 2021 |
Ipswich Central Redevelopment Committee AGENDA
10 minutes after the conclusion of the Environment and Sustainability Committee on Thursday, 8 July 2021
Council Chambers
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Item No. |
Item Title |
Page No. |
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Declarations of Interest |
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Business Outstanding |
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Confirmation of Minutes |
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1 |
Confirmation of Minutes of the Ipswich Central Redevelopment Committee No. 2021(05) of 10 June 2021 |
7 |
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Officers’ Reports |
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2 |
Nicholas Street Precinct - Retail Sub-Project Steering Committee Report June 2021 |
12 |
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3 |
Nicholas Street Precinct - communications, engagement and events report June 2021 |
32 |
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Notices of Motion |
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Matters Arising |
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** Item includes confidential papers
Ipswich Central Redevelopment Committee NO. 6
8 July 2021
AGENDA
DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
BUSINESS OUTSTANDING
Confirmation of Minutes
1. Confirmation of Minutes of the Ipswich Central Redevelopment Committee No. 2021(05) of 10 June 2021
Recommendation
That the minutes of the Ipswich Central Redevelopment Committee No. 2021(05) held on 10 June 2021 be confirmed.
Officers’ Reports
2. Nicholas Street Precinct - Retail Sub-Project Steering Committee Report June 2021
This is a report concerning the June 2021 report from the Retail Sub-Project Steering Committee on the status of the leasing program and associated developments with the retail component of the Nicholas Street Precinct redevelopment.
Recommendation
That the June 2021 Retail Sub-Project Steering Committee Report be received and the contents noted.
3. Nicholas Street Precinct - communications, engagement and events report June 2021
This is a report concerning the communications, engagement and events activity undertaken and planned for the Nicholas Street Precinct in June 2021.
Recommendation
That the Nicholas Street Precinct Communications, Engagement and Events Monthly Report be received and the contents noted.
NOTICES OF MOTION
MATTERS ARISING
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Ipswich Central Redevelopment Committee Meeting Agenda |
8 July 2021 |
Ipswich Central Redevelopment Committee NO. 2021(05)
10 June 2021
Minutes
COUNCILLORS’ ATTENDANCE: Councillor Marnie Doyle (Chairperson); Mayor Teresa Harding, Deputy Mayor Nicole Jonic (Deputy Chairperson) and Councillor Russell Milligan
COUNCILLOR’S APOLOGIES: Councillor Kate Kunzelmann
OFFICERS’ ATTENDANCE: Acting Chief Executive Officer (Sonia Cooper), Acting General Manager Infrastructure and Environment (Sean Madigan), General Manager Planning and Regulatory Services (Peter Tabulo), General Manager Community, Cultural and Economic Development (Ben Pole), Acting General Manager Corporate Services (Jeff Keech), Project Manager (Greg Thomas), Chair – Retail Sub-Project Sub-Committee (James Hepburn), Communications, Events and Engagement Manager (Karyn Sutton), Manager Economic and Community Development (Cat Matson), Acting Media and Communications Manager (Jodie Richter) and Theatre Technician (Harrison Cate)
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00. Leave of absence - Councillor Kate Kunzelmann Councillor Kate Kunzelmann requested a leave of absence from the Ipswich Central Redevelopment Committee No. 2021(05) of 10 June 2021 due to her attendance at the Queensland Local Government Disaster Management Conference. |
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RECOMMENDATION Moved by Councillor Marnie Doyle: Seconded by Deputy Mayor Nicole Jonic: That Councillor Kate Kunzelmann be granted a leave of absence.
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DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
Nil
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BUSINESS OUTSTANDING Nil |
Confirmation of Minutes
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1. Confirmation of Minutes of the Ipswich Central Redevelopment Committee No. 2021(04) of 13 May 2021 |
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RECOMMENDATION Moved by Councillor Marnie Doyle: Seconded by Councillor Russell Milligan: That the Minutes of the Meeting of the Ipswich Central Redevelopment Committee No. 2021(04) of 13 May 2021 be confirmed.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Doyle Nil Harding Milligan Jonic
The motion was put and carried.
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Officers’ Reports
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2. Ipswich Central Revitalisation - Stakeholder Engagement This is a report concerning the public and stakeholder engagement that will be undertaken as a key part of the Ipswich Central Revitalisation project. |
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RECOMMENDATION Moved by Mayor Teresa Harding (Mayor): Seconded by Deputy Mayor Nicole Jonic: That the report be received and the contents noted.
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Doyle Nil Harding Milligan Jonic
The motion was put and carried. |
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3. Commonwealth Hotel - Options This is a report concerning investment options for the Commonwealth Hotel.
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“The attachment/s to this report are confidential in accordance with section 254J(3)(c), (g), (i) of the Local Government Regulation 2012.” |
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RECOMMENDATION Moved by Mayor Teresa Harding (Mayor): Seconded by Deputy Mayor Nicole Jonic: A. That Council proceed with Option 3 for an extension to the Commonwealth Hotel, subject to the execution of an Agreement for Lease with the prospective lessee. B. That Council endorse the additional capital budget of $5M for the proposed Commonwealth Hotel extension and the inclusion of this funding requirement in the 2021-2022 budget to be adopted by Council in late June 2021. C. Recommendations A and B are compatible with human rights and relevant human rights have been given proper consideration in accordance with section 58(1) of the Human Rights Act 2019 (Qld). |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Doyle Nil Harding Milligan Jonic
The motion was put and carried.
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4. Nicholas Street Precinct - Retail Sub-Project Steering Committee Report May 2021 This is a report concerning the May 2021 report from the Retail Sub-Project Steering Committee on the status of the leasing program and associated developments with the retail component of the Nicholas Street Precinct redevelopment. |
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RECOMMENDATION Moved by Deputy Mayor Nicole Jonic: Seconded by Councillor Russell Milligan: That the May 2021 Retail Sub-Project Steering Committee Report be received and the contents noted. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Doyle Nil Harding Milligan Jonic
The motion was put and carried. |
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5. Nicholas Street Precinct - communications, engagement and events report May 2021 This is a report concerning the communications, engagement and events activity undertaken and planned for the Nicholas Street Precinct in May 2021. |
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RECOMMENDATION Moved by Deputy Mayor Nicole Jonic: Seconded by Councillor Russell Milligan: That
the Nicholas Street Precinct Communications, Engagement and Events Monthly
Report be received and the contents noted. |
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AFFIRMATIVE NEGATIVE Councillors: Councillors: Doyle Nil Harding Milligan Jonic
The motion was put and carried.
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NOTICES OF MOTION Nil |
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MATTERS ARISING Nil |
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 2.41 pm.
The meeting closed at 3.36 pm.
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Ipswich Central Redevelopment Committee Meeting Agenda |
8 July 2021 |
ITEM: 2
SUBJECT: Nicholas Street Precinct - Retail Sub-Project Steering Committee Report June 2021
AUTHOR: Project Manager
DATE: 14 June 2021
This is a report concerning the June 2021 report from the Retail Sub-Project Steering Committee on the status of the leasing program and associated developments with the retail component of the Nicholas Street Precinct redevelopment.
That the June 2021 Retail Sub-Project Steering Committee Report be received and the contents noted.
RELATED PARTIES
Ranbury Management Group - Program Management Partner Ranbury Property Services – Retail Leasing Agent
Councillor Fechner may have a potential conflict of interest in relation to this matter.
Councillor Madsen may have a potential conflict of interest in relation to this matter.
Advance Ipswich Theme
Strengthening our local economy and building prosperity
Purpose of Report/Background
The Retail Sub-Project Steering Committee (RSPSC) supports the Ipswich Central Redevelopment Committee (ICRC) in delivering the Nicholas Street Precinct redevelopment. The RSPSC reports monthly to the ICRC on the planning, development, delivery and operations of the Nicholas Street Precinct’s retail and commercial assets.
The June 2021 meeting of the RSPSC discussed the progress of retail leasing, the progress of retail variation works and the status of the cinema EOI/tender process. Refer Attachment 1 for the draft RSPSC June 2021 minutes.
The table below identifies the status of tenancy negotiations as at 19 June 2021. Discussions also continued with other prospective tenants during the month.
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Deal Status |
Number |
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HOA Signed (non-legally binding) # |
13 |
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Pending Approval by ICC |
0 |
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Lease Documents Issued |
10 |
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Lease Documents Being Prepared |
5 |
# Excludes 3 HOA’s not likely to be progressed.
In January 2021, Council resolved to undertake an EOI/tender process for the management and operations of the precinct’s cinema complex. The EOI component closed on 12 March 2021 with Council receiving submissions from several market participants. Preparations for the tender phase were completed during the month with the associated tender documentation released on 23 June 2021. A period of 30 days has been allowed for the submission of tender responses at which point, each submission will be analysed by the Tender Evaluation Panel (supported by an independent financial assessment team) prior to the selection of a preferred bidder which is likely to occur in August 2021. It is still anticipated that the resulting lease or management agreement will be finalised and executed in late October 2021. An executed cinema Agreement for Lease (AFL) or management agreement remains the trigger for the approval of funding for the refurbishment of the Venue building.
In February 2021, a variation to the existing Design and Construct contract with Hutchinson Builders was executed for the refurbishment of the Eats and Metro B buildings together with the Metro A façade and adjoining streetscape works. On 1 June 2021 Hutchinson Builders were instructed to proceed with Pre-agreed Variation 2 for internal (landlord) works to Metro B. On-site works associated with these variations continues to progress well with Eats on track for opening in October 2021. The original façade of Metro A façade has been removed and the new contemporary façade is currently being installed. Construction works associated with the retail redevelopment (excluding the Venue building) and streetscape works are forecast for completion in late 2021. This will allow for tenant fit-out to occur in time for the planned opening in Easter 2022.
All five (5) separable portions of the Civic Project are in the Defect Liability Period (DLP) which ends in March 2022. Internal fit-out of the Administration Building continued during June in anticipation of occupation by Council staff which occurred in the week commencing 28 June 2021. During the month, the sizeable dinosaur artwork was installed with the two dinosaurs now hanging from the ceiling of the children’s library. Both the Administration Building and the Children’s Library officially opened on 28 June 2021.
Restoration works to the Commonwealth Hotel have now been completed with Practical Completion achieved. Market feedback confirmed that the base building as it now exists, was not of sufficient size to allow for a contemporary hotel operation and that the offering needs to be larger to accommodate a contemporary, significantly sized, inner-city pub/hotel offering. As a result, at its 24 June 2021 meeting Council endorsed an extension to the hotel’s footprint and its associated funding in the 2021-2022 budget, subject to an executed Agreement for Lease. It is currently forecast that the facility will be open for trading before June 2022.
Legal/Policy Basis
This report and its recommendations are consistent with the following legislative provisions:
Local Government Act 2009
Local Government Regulation 2012
RISK MANAGEMENT IMPLICATIONS
With refurbishment works underway on both the Eats and Metro B buildings, the conversion of endorsed HOA’s into legally binding Agreements for Lease (AFL) remains critical.
HUMAN RIGHTS IMPLICATIONS
Section 58(1) of the Human Rights Act 2019 makes it unlawful for council to act or make a decision:
(a) in a way that is not compatible with human rights; or
(b) in making a decision, to fail to give proper consideration to a human right relevant to the decision.
As the recommendation is for the report to be received and noted, no human rights have been impacted.
Financial/RESOURCE IMPLICATIONS
A series of three workshops in late May/early June 2021 (focussing on the Commonwealth Hotel, options for the Eats and Metro buildings and investment scenarios for the Venue building) provided councillors with enhanced understandings on financial matters and future investment options for the precinct’s key retail assets.
COMMUNITY and OTHER CONSULTATION
The contents of this report did not require any community consultation.
Conclusion
Retail leasing continues to progress with the conversion of HOA’s into AFL’s a key priority given the current refurbishment of both the Eats and Metro B buildings. The approval of the extension to the Commonwealth Hotel will ensure it is trading and supporting the precinct’s activation by mid-2022.
Attachments and Confidential Background Papers
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1. |
June 2021 RSPSC Draft Meeting Minutes ⇩ |
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2. |
Nicholas Street Precinct - Executive Report No. 29 ⇩ |
Greg Thomas
Project Manager
I concur with the recommendations contained in this report.
Sean Madigan
Acting General Manager - Infrastructure and Environment
“Together, we proudly enhance the quality of life for our community”
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Ipswich Central Redevelopment Committee Meeting Agenda |
8 July 2021 |
ITEM: 3
SUBJECT: Nicholas Street Precinct - communications, engagement and events report June 2021
AUTHOR: Communications, Events and Engagement Manager
DATE: 22 June 2021
Executive Summary
This is a report concerning the communications, engagement and events activity undertaken and planned for the Nicholas Street Precinct in June 2021.
Recommendation/s
That the Nicholas Street Precinct Communications, Engagement and Events Monthly Report be received and the contents noted.
RELATED PARTIES
The Acting General Manager of Infrastructure and Environment has declared a conflict of interest in relation to the Handmade Expo Markets operation. The conflict of interest has been declared to the CEO and the Acting General Manager and has not been involved in relation to this aspect of the program.
Advance Ipswich Theme
Strengthening our local economy and building prosperity
Purpose of Report/Background
The purpose of this report is to provide an overview of activity held in the month of June 2021 and inform of activity upcoming.
1. Communications and marketing
Award Submissions completed
In collaboration with Buchan and Hutchinson Builders, the following award submissions have been completed for the Nicholas St Precinct:
- The Urban Developer Award - Social Infrastructure category - Ipswich Tulmur Place and Library project for Engagement
- Urban Design Institute of Aus (UDIA) - Social and Community Infrastructure category
Award submissions in draft:
- Interior Design Excellence Awards IDEA Awards – Public Space category
- Australian Urban Design Awards (AUDA) – Build Projects – local and neighbourhood scale category
Website redesign
The Nicholas St Precinct has now reached a major build completion stage following the opening of 1 Nicholas Street, Tulmur Place, Ipswich Central Library and Children’s library, and requires the development of a clear visual identity, and a dynamic website that supports the commercial, retail and leisure focus, and ultimately becomes the source of truth for the Precinct’s events, shopping and dining offers, and leasing opportunities. A development brief has been completed with a new website to be delivered in the coming months.
Expression of Interest Paid Campaign
A local print and paid digital campaign was implemented in June to invite interest in pop up’s, markets, event activations and general leasing opportunities. The ongoing campaign is targeted across Ipswich and Brisbane to business operators with a dedicated expression of interest page on the NSP website and to date a number of food related and event specific operators have been contacted. This campaign remains ongoing.
2. Events
The precinct hosted a number of events over June including State of Origin Games on June 9 and June 27, and the Handmade Market Expo on June 12. All events were well received and marketed via paid digital media, local radio and owned channels.
July welcomes two weeks of school holiday stage shows and performers in Tulmur Place to complement the 1 Nicholas Street and Children’s library opening, the Handmade Market Expo on July 10, State of Origin Game 3 on July 14 and Tokyo Olympics Live from July 23.
A schedule of food trucks throughout the month of July will also service the precinct to support the increased workforce of the CBD.
Legal/Policy Basis
This report and its recommendations are consistent with the following legislative provisions:
Local Government Act 2009
RISK MANAGEMENT IMPLICATIONS
Comprehensive COVID-19 plans are in place for all events utilising the dedicated QLD Check-in app to support contact tracing. In addition, the enforcement of the issues and crisis plan, emergency plan and engagement of 1800-medics to support as appropriate.
Licencing remains an ongoing discussion in regard to permits and licencing for events and general use of the precinct to ensure compliance and long-term framework.
HUMAN RIGHTS IMPLICATIONS
Section 58(1) of the Human Rights Act 2019 makes it unlawful for council to act or make a decision:
(a) in a way that is not compatible with human rights; or
(b) in making a decision, to fail to give proper consideration to a human right relevant to the decision.
As the recommendation is for the report to be received and noted, no human rights have been impacted.
Financial/RESOURCE IMPLICATIONS
A budget for 2021-2022 for the delivery of the communications, engagement and activation program has been drafted for approval by Council.
COMMUNITY and OTHER CONSULTATION
Internal and external consultation during June included key precinct stakeholders (landlords and business owners), project partners and contractors (Ranbury, Hutchinsons, event organisers, etc).
Conclusion
This report features a summary of the communications, engagement and event activity undertaken throughout June in support of the Nicholas Street Precinct with the goal of creating awareness, enlivening the space and encouraging the community to ‘come and explore’.
Karyn Sutton
Communications, Events and Engagement Manager
I concur with the recommendations contained in this report.
Sean Madigan
Acting General Manager - Infrastructure and Environment
“Together, we proudly enhance the quality of life for our community”
