Agenda of Council Ordinary Meeting - Thursday, 29 April 2021

Council

Meeting Agenda

29 April

2021

Unconfirmed Minutes of Council Ordinary Meeting

25 March 2021

Held in the Council Chambers, Administration Building

45 Roderick Street, Ipswich

The meeting commenced at 9.00 am

ATTENDANCE AT COMMENCEMENT

Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Paul Tully, Deputy Mayor Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Nicole Jonic

Adjourn Meeting

Moved by Mayor Teresa Harding:

That the meeting be adjourned at 9.00 am to reconvene at 9.15 am.

The meeting reconvened at 9.16 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

ATTENDANCE AT RECOMMENCEMENT

Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Sheila Ireland, Paul Tully, Deputy Mayor Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Nicole Jonic

WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY	Councillor Kate Kunzelmann
OPENING PRAYER	Councillor Paul Tully
APOLOGIES AND LEAVE OF ABSENCE	Nil
5. CONDOLENCES	Nil
6. TRIBUTES	Nil
7. PRESENTATION OF PETITION – BUILDING OF FENCE AT TONY MERRELL PARK, LEICHHARDT	Petition received by Jim Madden MP Member for Ipswich West on behalf of residents of Ipswich requesting Ipswich City Council make application for a South East Queensland Community Stimulus Package Grant for funding to build a fence around Tony Merrell Park at Leichhardt.
	Moved by Mayor Teresa Harding: Seconded by Councillor Andrew Fechner: That the petition be received and referred to the appropriate council department for investigation and the preparation of a response or report back to council.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
8. PRESENTATIONS AND DEPUTATIONS	Nil
9. PUBIC PARTICIPATION	Nil
10. DECLARATIONS OF INTEREST COUNCILLOR JACOB MADSEN	In accordance with section 150EQ of the Local Government Act 2009, Councillor Jacob Madsen informed the meeting that he has a declarable conflict of interest in Item 14.6 titled Reception and Consideration of Ipswich Central Redevelopment Committee’s Report. The nature of the interest is that Councillor Madsen is a member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment works that Council is undergoing. Councillor Jacob Madsen advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.
COUNCILLOR ANDREW FECHNER	In accordance with section 150EQ of the Local Government Act 2009, Councillor Andrew Fechner informed the meeting that he has a declarable conflict of interest in Item 14.6 titled Ipswich Central Redevelopment Committee’s Report. The nature of the interest is that Councillor Fechner stands to gain a benefit or suffer a loss due to his business interest in both A1A Events Pty Ltd and Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street, Ipswich. Councillor Andrew Fechner advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

11. Confirmation of Minutes

11.1

Confirmation of Minutes of Ordinary Meeting

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

That the Minutes of the Ordinary Meeting held on 25 February 2021 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

12. mayoral Minute

12.1 MAYORAL MINUTE - CIVIC EVENTS POLICY

Moved by Mayor Teresa Harding:

A. That section five ‘Scope’ of Council’s Civic Events Policy be amended to include the following addition:

ANZAC Day Commemorative Services: Provide support through community funding and in-kind support in line with the Community Funding and Support Policy.

B. That Council establish a new ANZAC Day Commemorative Services funding and in-kind support grant program to be made available to organising committees this year and in the future, through an open and transparent process for the purpose of funding operational costs associated with the delivery of these events per guidelines to be developed in consultation with Councillors.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Attachments

1. Mayoral Minute - Civic Events Policy

2. Proposed Civic Events Policy 2021

3. Civic Events Policy 2019

4. ANZAC Day Commemoration Policy 1996

12.2 MAYORAL MINUTE – APPOINTMENT OF ACTING CHIEF EXECUTIVE OFFICER

Moved by Mayor Teresa Harding:

Pursuant to Section 195 of the Local Government Act 2009, that Council:

A. Note the resignation of Chief Executive Officer, Mr David Farmer, effective from 9 April 2021.

B. Appoint Sonia Cooper as Acting Chief Executive Officer.

C. Authorise the Mayor to negotiate the terms of the engagement for the Acting Chief Executive Officer.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Attachments

1. Mayoral Minute - Appointment of Acting Chief Executive Officer

12.3 MAYORAL MINUTE – RECRUITMENT OF CHIEF EXECUTIVE OFFICER	Moved by Mayor Teresa Harding: Pursuant to Section 194 of the Local Government Act 2009, it is recommended that: A. Council commence a process for the appointment of the Chief Executive Officer. B. Council establish a Chief Executive Officer Recruitment Panel (the Panel) consisting of Mayor Teresa Harding, Councillors Marnie Doyle, Andrew Fechner, Jacob Madsen and an independent member selected by the panel. C. The process for the appointment of the Chief Executive Officer be managed by the Office of the Mayor supported by Council’s People and Culture team and appropriate external partners, as required, such as legal and other advisory services, to be funded from an appropriate cost centre. D. Council authorise the engagement of a qualified executive recruitment partner by the Panel through a robust procurement process, supported by Council’s Procurement team to be funded from an appropriate cost centre. E. The Office of the Mayor liaise with the Department of State Development, Infrastructure, Local Government and Planning to ensure the appointment process meets the highest standards in accordance with legislative requirements. F. The Panel be responsible for shortlisting candidates in consultation with the executive recruitment partner through a robust process. G. The final selection and appointment process be determined by full Council.
VARIATION TO MOTION	Councillor Andrew Fechner proposed a variation to the motion: That the words ‘and the selection panel’ be added to Recommendations C and E after the words ‘Office of the Mayor’. The mover of the original motion agreed to the proposed variation.
	Moved by Mayor Teresa Harding: *Pursuant to Section 194 of the Local Government Act 2009, it is recommended that:* A. Council commence a process for the appointment of the Chief Executive Officer. B. Council establish a Chief Executive Officer Recruitment Panel (the Panel) consisting of Mayor Teresa Harding, Councillors Marnie Doyle, Andrew Fechner, Jacob Madsen and an independent member selected by the panel. C. The process for the appointment of the Chief Executive Officer be managed by the Office of the Mayor and the selection panel, supported by Council’s People and Culture team and appropriate external partners, as required, such as legal and other advisory services, to be funded from an appropriate cost centre. D. Council authorise the engagement of a qualified executive recruitment partner by the Panel through a robust procurement process, supported by Council’s Procurement team to be funded from an appropriate cost centre. E. The Office of the Mayor and the selection panel liaise with the Department of State Development, Infrastructure, Local Government and Planning to ensure the appointment process meets the highest standards in accordance with legislative requirements. F. The Panel be responsible for shortlisting candidates in consultation with the executive recruitment partner through a robust process. G. The final selection and appointment process be determined by full Council.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	Attachments 1. Mayoral Minute - Recruitment of Chief Executive Officer

13. Business Outstanding – including conduct matters and

Matters Lying on the Table to be Dealt With

13.1

Drug & Alcohol Policy (Councillors)

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Sheila Ireland:

A. That Council note the contents of this report.

B. That a report be provided to a future meeting of council with a proposed Drug and Alcohol Policy for Councillors that outlines how Councillors can continue to comply with their legislated obligations under the Code of Conduct for Councillors in Queensland.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

14. Reception and Consideration of Committee Reports

14.1

Growth Infrastructure and Waste Committee

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That the Growth Infrastructure and Waste Committee Report No. 2021(02) of 11 March 2021 be noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

14.2

Governance and Transparency Committee

Moved by Councillor Jacob Madsen:

Seconded by Deputy Mayor Marnie Doyle:

That Council adopt the recommendations of the Governance and Transparency Committee Report No. 2021(02) of 11 March 2021.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Governance and Transparency Committee No. 2021(02) of 11 March 2021 as listed below, as resolutions of Council:

GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 1

smart city program overview

That a report on the Smart City Program be provided to the Council Ordinary meeting scheduled for 25 March 2021.

GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 2

report – governance and transparency committee no. 2021(01) of 11 february 2021

That the report of the Governance and Transparency Committee No. 2021(01) held on 11 February 2021 be received and noted.

GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 3

amendments to delegation to chief executive officer

A. That under s257(1)(b) of the Local Government Act 2009, Council resolve to delegate to the Chief Executive Officer (CEO), the powers contained and detailed in Attachment 1 of the report dated 10 February 2021 by the Governance Project Officer.

B. That the powers listed in Attachment 2 which have previously been delegated from Council to the Chief Executive Officer be repealed.

GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 4

procurement – 12D synergy management solution

A. That pursuant to s235(b) of the Local Government Regulation 2012 (Regulation) Council resolve it is satisfied that the exception under s235(b) of the Regulation applies and because of the specialised nature of the services which are sought, namely 12D Synergy management solution, it would be impractical or disadvantageous for Council to invite quotes or tenders.

B. That Council enter into a contract with 12D Synergy Pty Ltd for the 12D Synergy Management Solution for a period of three (3) years until 30 April 2024, for an estimated total cost of seventy eight thousand, two hundred and thirty dollars ($78,230.00) excluding GST over the full three (3) year period. This figure also includes the 3% CPI rise for the Annual Hosting component for years 2 and 3.

C. That under s257(1) of the Local Government Act 2009, Council delegate the power to the Chief Executive Officer to be authorised to negotiate and finalise the terms of the contract to be executed by Council, (including all annual renewals), and to do any other acts necessary to implement Council’s decision.

GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 5

repeal of previous council decision for surrender of existing lease and new lease to the australian red cross society

A. That the previous decision of Council, as per Item No. 3 of the Governance and Transparency Committee on 3 December 2020 and adopted at the Council Ordinary meeting of 10 December 2020, be repealed.

B. That Council resolve to terminate the existing Lease with Australian Red Cross Society (Lease No. 601143245 as registered on Title) in Council’s Humanities Building located at 56 South Street, Ipswich and described as Lot 2 on CP864211.

C. That Council apply the exception under section 236(1)(b)(ii) and 236(2) of the Local Government Regulation 2012 (Qld) (Regulation) and dispose of the valuable non-current asset located at Level 2, 143 Brisbane Street, Ipswich and described as part of Lot 2 on RP50109 (“the land”) directly and by leasehold interest to The Australian Red Cross as a ‘Community Organisation’.

D. That Council enter into a new Lease with the Australian Red Cross Society located on Level 2, 143 Brisbane Street, Ipswich and described as Lot 2 on RP50109 for a ten (10) year term on a nominal rental of one dollar ($1.00) per annum, if demanded.

E. That pursuant to section 257(1) of the Local Government Act 2009, Council delegate the power to the Chief Executive Officer to authorise, negotiate and finalise the terms of the Lease, to be executed by Council and to do any other acts necessary to implement Council’s decision.

GOVERNANCE AND TRANSPARENCY COMMITTEE – ITEM 6

ivolve project update

That the report be received and the contents noted.

14.3

Community, Culture, Arts and Sport Committee

Moved by Councillor Andrew Fechner:

Seconded by Councillor Sheila Ireland:

That Council adopt the recommendations of the Community, Culture, Arts and Sport Committee Report No. 2021(02) of 11 March 2021.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts all items of the Community, Culture, Arts and Sport Committee No. 2021(02) of 11 March 2021 as listed below, as resolutions of Council:

Community, Culture, Arts and Sport Committee – item 1

report – community, culture, arts and sport committee no. 2021(01) of 11 february 2021

That the report of the Community, Culture, Arts and Sport Committee No. 2021(01) held on 11 February 2021 be received and noted.

Community, Culture, Arts and Sport Committee – item 2 –

new lease over riverview community centre, 138 old ipswich road, riverview

A. That Council resolve pursuant to section 236(2) of the Local Government Regulation 2012 (the Regulation) that the exemptions under sections 236(1)(b)(ii) of the Regulation apply to the disposal of the leasehold interest located at 138 Old Ipswich Road, Riverview and described as Lot 3 on RP139403 (“the land”), by way of a leasehold arrangement between Council and Queensland Youth Family Support Services Inc for a consideration sum of $1.00 per annum, if demanded (excluding GST).

B. That Council enter into a lease with Queensland Youth Family Support Services Inc. (“the tenant”) for a period of three (3) years.

C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the Lease to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

Community, Culture, Arts and Sport Committee – item 3 –

draft community development strategy (2021-2026)

That the Community Development Strategy be endorsed by Council as the strategic and aspirational framework which guides the work of the Community Development section.

Community, Culture, Arts and Sport Committee – item 4 –

indigenous accord 2020-2025 milestone report

That the report titled ‘Indigenous Accord Milestone Report - March 2021’ be received and the contents noted.

Community, Culture, Arts and Sport Committee – item 5 –

notice of motion – proposal to consider notices of motion at council ordinary meeting

That Notice of Motion Items 5 and 6 be considered at the next Council Ordinary meeting.

14.4 Economic and Industry Development Committee	Moved by Councillor Nicole Jonic: Seconded by Councillor Andrew Fechner: That Council adopt the recommendations of the Economic and Industry Development Committee Report No. 2021(02) of 11 March 2021.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	This block motion adopts all items of the Economic and Industry Development Committee No. 2021(02) of 11 March 2021 as listed below, as resolutions of Council:
Economic and Industry Development Committee – item 1 – report economic and industry development committee no. 2021(01) of 11 february 2021	That the report of the Economic and Industry Development Committee No. 2021(01) held on 11 February 2021 be received and noted.
Economic and Industry Development Committee – item 2 – update on food truck friendly council process improvements	That the report be received and the contents noted.

14.5

Environment and Sustainability Committee

Moved by Councillor Russell Milligan:

Seconded by Councillor Nicole Jonic:

That Council adopt the recommendations of the Environment and Sustainability Committee Report No. 2021(02) of 11 March 2021 with the exception of Item 3.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts Items 1, 2 and 4 of the Environment and Sustainability Committee No. 2021(02) of 11 March 2021 as listed below as resolutions of Council:

Environment and Sustainability Committee – item 1 – report – environment and sustainability committee no. 2021(01) of 11 february 2021

That the report of the Environment and Sustainability Committee held on 11 February 2021 be received and noted.

Environment and Sustainability Committee – item 2 – proposal for resilient rivers bremer river catchment officer hosted as a partnership between scenic rim and ipswich city council

A. That Council provide financial support of $30,000 for the establishment of the Bremer River Catchment Management Officer role in partnership with Scenic Rim Regional Council.

B. That Council enter into a partnership agreement with Scenic Rim Regional Council and South East Queensland Council of Mayors (CoMSEQ), outlining the terms and desired outcomes of the funding arrangement.

Environment and Sustainability Committee – item 4 – cherish the environment foundation

A. That Council develop an exit strategy from Cherish the Environment Foundation Limited, and that the exit strategy be developed in partnership with the Cherish the Environment Foundation Directors.

B. That Council source the required legal and governance advice to develop the exit strategy and to provide guidance to Council and Cherish the Environment Foundation through the transition phase.

Item 3 of the Environment and Sustainability Committee was considered separately.

Environment and Sustainability Committee – item 3 – assessment of 12-26 eugene street, bellbird park for enviroplan acquisition

Moved by Councillor Andrew Fechner:

Seconded by Councillor Russell Milligan:

A. That Council not pursue the acquisition of the property identified as 12-26 Eugene Street, Bellbird Park through the Enviroplan Levy based upon findings of an initial desktop assessment and an independent kerbside evaluation of the land; instead the protection or acquisition of land adjacent to Woogaroo Creek will be considered under the planning process as part of any future development proposal.

B. That a spreadsheet be provided to all Councillors outlining the Enviroplan Budget.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Tully

Madsen Jonic

Ireland

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

At 9.51am Councillors Andrew Fechner and Jacob Madsen left the meeting room.

14.6 Ipswich Central Redevelopment Committee	Moved by Deputy Mayor Marnie Doyle: Seconded by Councillor Kate Kunzelmann: That Council adopt the recommendations of the Ipswich Central Redevelopment Committee Report No. 2021(02) of 11 March 2021.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Ireland Tully Doyle Kunzelmann Milligan Jonic All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.
	This block motion adopts all items of the Ipswich Central Redevelopment Committee No. 2021(02) of 11 March 2021 as listed below, as resolutions of Council:
Ipswich Central Redevelopment Committee – item 1 – report – ipswich central redevelopment committee No. 2021(01) of 11 february 2021	That the report of the Ipswich Central Redevelopment Committee No. 2021(01) held on 11 February 2021 be received and noted.
Ipswich Central Redevelopment Committee – item 2 – tender consideration plan – retail leasing agent	*A. That Council resolve to prepare a Quote or Tender Consideration Plan for Retail Leasing Services in accordance with section 230(1)(a) of the Local Government Regulation 2012.* B. That Council resolve to adopt the Quote or Tender Consideration Plan for Retail Leasing Services as outlined in the report by the Acting Goods and Services Category Manager dated 23 February 2021 *in accordance with section 230(1)(b) of the Local Government Regulation 2012.* C. That Council resolve to enter into a contract with Ranbury Property Services Pty Ltd for the provision of retail leasing agent services on the terms described in the report by the Acting Goods and Services Category Manager dated 23 February 2021. D. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract with Ranbury Property Services Pty Ltd to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.
Ipswich Central Redevelopment Committee – item 3 – tender consideration plan – program management services	A. That Council resolve to prepare a Tender Consideration Plan for Program Management Services for the Ipswich Central CBD Transformation in accordance with section 230(1)(a) of the Local Government Regulation 2012. B. That Council resolve to adopt the Tender Consideration Plan for Program Management Services as outlined in the report by the Acting Goods and Services Category Manager dated 22 February 2021 *in accordance with section 230(1)(b) of the Local Government Regulation 2012.* C. That Council enter into a contract with Ranbury Management Group Pty Ltd for Program Management Services for a period of two (2) years for an estimated total cost of one million, seven hundred and nine thousand, eight hundred and thirty two dollars ($1,709,832.00), details provided in the report by the Acting Goods and Services Category Manager dated 22 February 2021. D. That under s257 (1) of the Local Government Act 2009, Council delegate the power to the Chief Executive Officer to be authorised to negotiate and finalise the terms of the contract with Ranbury Management Group Pty Ltd to be executed by Council (including authorisation to exercise any annual options) and to do any other acts necessary to implement Council’s decision.
Ipswich Central Redevelopment Committee – item 4 – nicholas street precinct executive report no. 25 to 28 february 2021	That the Nicholas Street Precinct Executive Report No. 25 to 28 February 2021 be received and the contents noted.
Ipswich Central Redevelopment Committee – item 5 – retail sub-project steering committee report no. 8 – february 2021	That the Retail Sub-project Steering Committee Report No. 8 for February 2021 be received and the contents noted.
Ipswich Central Redevelopment Committee – item 6 – nicholas street precinct communications, engagement and activation monthly report	That the Nicholas Street Precinct: Communications, Engagement and Activation Monthly Report be received and the contents noted.

At 9.56 am Councillors Andrew Fechner and Jacob Madsen returned to the meeting room.

15. Officers’ Reports

	Mayor Teresa Harding proposed that all recommendations being Recommendations A – G be moved separately.
15.1 Naming of Your Places and Spaces - Community Engagement Report	Moved by Councillor Andrew Fechner: Seconded by Councillor Kate Kunzelmann: A. That Council name the new Ipswich City Council Administration Building ‘1 Nicholas Street’.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	Moved by Mayor Teresa Harding: Seconded by Councillor Andrew Fechner: B. That Council name the event space ‘Dandiiri Room’.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	Moved by Mayor Teresa Harding: Seconded by Councillor Andrew Fechner: C. That Council name the balcony connecting to the event space ‘Bremer Terrace’.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	Moved by Mayor Teresa Harding: Seconded by Deputy Mayor Marnie Doyle: D. That Council confirms Cribb and Foote Lane (and) as the new name for Icon Alley.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	Moved by Mayor Teresa Harding: Seconded by Councillor Andrew Fechner: E. That Council confirms the renaming of Ipswich City Mall to Nicholas Street.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	Moved by Mayor Teresa Harding: Seconded by Councillor Andrew Fechner: F. That Council confirms the renaming of Union Place Mall to Union Place.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	Moved by Mayor Teresa Harding: Seconded by Councillor Kate Kunzelmann: G. That Council amends the street numbering plan by allocating the address of ‘1A Nicholas Street’ to the proposed bar site in Tulmur Place, and noting that the Ipswich Central Library remains as ‘3 Nicholas Street’.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

15.2

Mowing Season 2020-2021

Moved by Councillor Andrew Fechner:

Seconded by Councillor Nicole Jonic:

A. That Council consider increasing service standards from 9 weekly to 6 weekly mows in the local road service level at a cost of $550,000 per annum.

B. That Council consider allocating funds in the 2021-2022 financial year budget for the formation of two flying mowing crews (4 FTE’s) who in addition to scheduled mowing will respond to CES requests and overdue mowing as required.

C. That Council consider allocating additional funds in the 2021-2022 budget for the use of additional mowing contractors to meet demands dependant on seasonal variations.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.3

Response to Inland Rail C2K EIS Submission to OCG

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Marnie Doyle:

A. That the report be received and the contents noted.

B. That Council endorse the document detailed in Attachment 1 of the report by the Consultant for Inland Rail dated 8 March 2021, which will form the submission to the Coordinator General in response to the draft Environmental Impact Statement for the Calvert to Kagaru Inland Rail project.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Adjourn Meeting

Moved by Mayor Teresa Harding:

That the meeting be adjourned at 10.16 am to reconvene at 10.40 am.

The meeting reconvened at 10.41 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

15.4

Memorabilia Items

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

A. That Council engage an auction house to sell the items which are assessed as being within the “Sporting Memorabilia” category as outlined within Attachments 3 and 4.

B. That those items which have been assessed as “Donated Gifts to the City” be reviewed as to whether Council wishes to retain them within its civic collection. Those items that are deemed surplus be either returned to the original donor where viable and appropriate, or disposed of in accordance with policy and statutory requirements.

C. That efforts be made to return items that are assessed as being within the “Returned to the Donor” category. Those items that are not able to be returned be disposed of in accordance with policy and statutory requirements.

D. That those items which are listed in the “Requested to be Returned to the Former Mayor” category be returned if private ownership can be substantiated or they are deemed to have no value. Those that are not returned to the former Mayor be disposed of in accordance with policy and statutory requirements.

E. That the items in the Non-Valuable Items for Disposal category be disposed of in accordance with policy and statutory requirements.

F. That the net proceeds of disposal of these items be made available in a special community funding program to be deployed in the 2021-2022 financial year.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

	Mayor Teresa Harding proposed that all recommendations being Recommendations A, B, C and D be moved separately.
15.5 Councillor Representation on External Groups	Moved by Councillor Andrew Fechner: Seconded by Councillor Russell Milligan: A. That Council nominate Councillor Jacob Madsen as Council’s representative on the Friends of the Workshop Rail Museum Committee.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	Moved by Mayor Teresa Harding: Seconded by Deputy Mayor Marnie Doyle: B. That Council nominate Councillors Kate Kunzelmann and Andrew Fechner as Council’s representatives on the West Moreton Diabetes Alliance.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	Moved by Councillor Andrew Fechner: Seconded by Councillor Kate Kunzelmann: C. That Council nominate Councillor Milligan as an Ambassador for Australian Horizons Foundation.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
	Moved by Councillor Kate Kunzelmann: Seconded by Councillor Sheila Ireland: D. That the Councillor Memberships document as detailed in Attachment 1 be amended to include the memberships as resolved above.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.

15.6

Councillor Integrity Policy Package - Review

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

A. That the revised policy titled ‘Meeting Procedures Policy’ as detailed in Attachment 2 be adopted.

B. That the revised policy titled ‘Councillor Acceptable Requests Guidelines and Staff Interaction Policy’ as detailed in Attachment 4 be adopted.

C. That the revised policy titled ‘Councillor Expenses Reimbursement and Administrative Support Policy’ as detailed in Attachment 6 be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.7

Smart City Program Overview

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Marnie Doyle:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.8

2020-2021 Budget Amendment - March 2021

That the proposed amended 2020-2021 Budget and Long Term Financial Forecast, as detailed in Attachments 1, 2, 3 and 5, to the report by the Chief Financial Officer, be adopted.

Variation to Motion

Councillor Andrew Fechner proposed a variation to the motion:

That the following words be included after the words ‘Chief Financial Officer’:

‘and amended to only include the debt re-financing transactions related to the existing loan account that was acquired for the purposes of funding Ipswich City Properties Pty Ltd’.

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Marnie Doyle:

That the proposed amended 2020-2021 Budget and Long Term Financial Forecast, as detailed in Attachments 1, 2, 3 and 5, to the report by the Chief Financial Officer, and amended to only include the debt re-financing transactions related to the existing loan account that was acquired for the purposes of funding Ipswich City Properties Pty Ltd, be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Attachments

1. Updated Attachment 1 - 2020-2021 Budget and Long Term Financial Forecast

2. Updated Attachment 5 - Debt Policy 2020-2021

15.9

Monthly Financial Performance Report - February 2021

Moved by Councillor Andrew Fechner:

Seconded by Councillor Nicole Jonic:

That the report on Council’s financial performance for the period ending 28 February 2021, submitted in accordance with section 204 of the Local Government Regulation 2012 be considered and noted by Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.10

Report - Audit and Risk Management Committee No. 2021(01) of 10 February 2021

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

That the report of the Audit and Risk Management Committee No. 2021(01) of 10 February 2021 be received, the contents noted and the recommendations contained therein be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16. Notices of Motion

16.1

Notice of Motion - Civic Celebrations

Moved by Councillor Sheila Ireland:

Seconded by Councillor Jacob Madsen:

A. That Council form a Civic Celebrations function to undertake and support events across the city that bring together community members and celebrate our achievements and significant events.

B. That the events this function should undertake include:

i. Australia Day Awards

ii. Anzac Day Ceremony Support

iii. Remembrance Day support

iv. VP Day support

v. Citizenship Ceremonies

vi. Achievers and Volunteers Celebration Day

vii. Dignitary Visits

viii. Keys to the city

ix. Freedom of Entry

x. Other selected celebratory seasonal community events

C. That expected costing for each proposed event including resourcing be provided to allow for this program to be considered during budget deliberations.

VARIATION TO MOTION

Councillor Paul Tully proposed a variation to the motion by the inclusion of The Vietnam Veterans’ Day within Recommendation B.

B. That the events this function should undertake include:

i. Australia Day Awards

ii. Anzac Day Ceremony Support

iii. Remembrance Day support

iv. VP Day support

v. Citizenship Ceremonies

vi. Achievers and Volunteers Celebration Day

vii. Dignitary Visits

viii. Keys to the city

ix. Freedom of Entry

x. Other selected celebratory seasonal community events

xi. The Vietnam Veterans’ Day

The mover and seconder of the original motion agreed to the proposed variation.

VARIATION TO MOTION

Mayor Teresa Harding proposed a further variation to Recommendation B by the incorporation of the following wording:

and that the civic events policy be workshopped with councillors and include the above 11 items.

The mover and seconder of the original motion agreed to the proposed variation.

Moved by Councillor Sheila Ireland:

Seconded by Councillor Jacob Madsen:

A. That Council form a Civic Celebrations function to undertake and support events across the city that bring together community members and celebrate our achievements and significant events.

B. That the events this function should undertake include:

i. Australia Day Awards

ii. Anzac Day Ceremony Support

iii. Remembrance Day support

iv. VP Day support

v. Citizenship Ceremonies

vi. Achievers and Volunteers Celebration Day

vii. Dignitary Visits

viii. Keys to the city

ix. Freedom of Entry

x. Other selected celebratory seasonal community events

xi. The Vietnam Veterans’ Day

and that the Civic Events Policy be workshopped with councillors and include the above 11 items.

C. That expected costing for each proposed event including resourcing be provided to allow for this program to be considered during budget deliberations.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16.2

Notice of Motion - Customer Service

Moved by Councillor Sheila Ireland:

Seconded by Councillor Jacob Madsen:

A. That Council take immediate action to ensure that customers have visibility over the progress, status and outcome of any service request that has been submitted utilising the existing 'My Ipswich' service.

B. That a report be provided to a future Community, Culture, Arts and Sport Committee meeting no later than May 2021 outlining how Council is currently performing against adopted standards, what steps have been taken to rectify the above issue and any other steps that can be taken to improve the service and transparency of operations Council provides to the community.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16.3

Notice of Motion - Expedited Kerb and Channel Program

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Andrew Fechner::

A. That Council implement a ‘Forgotten Streets’ Expedited Kerb and Channel Program of works.

B. That a report be provided to Council no later than May 2021 outlining:

a. A proposed prioritisation methodology for the upgrade of kerb and channel in Ipswich;

b. That this prioritisation methodology include a weighting for local stormwater issues;

c. Identification of locations suitable for treatment;

d. Identification of ‘Missing Links’ across the city;

e. High level estimates for the program;

f. Summary of the previous kerb and channel construction activities since 2011;

g. A cost benefit analysis of engaging an external contractor to deliver a multi-year program of prioritised Framework projects; and

h. Development of a process through which the community may nominate potential kerb and channel installation or repair projects for consideration.

C. That a prioritised list of projects be presented for the consideration of council during the 2021-2022 budget considerations.

a. Identification of the top 10 kerb and channel upgrade projects.

b. Identification of the top 10 kerb and channel repair projects.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

17. QUESTIONS ON NOTICE

Nil

In closing Mayor Teresa Harding, on behalf of the council, thanked the Chief Executive Officer, David Farmer for serving the city for two years and in that time bringing a steady hand, integrity and competency to the Office of CEO. Mayor Harding wished Mr Farmer all the best for the future.

MEETING CLOSED

The meeting closed at 11.26 am.

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

Council

Meeting Agenda

29 April

2021

Growth Infrastructure and Waste Committee NO. 2021(03)

15 April 2021

MINUTES

COUNCILLORS’ ATTENDANCE: Mayor Teresa Harding (Chairperson); Councillors Paul Tully (Deputy Chairperson), Sheila Ireland, Jacob Madsen, Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Nicole Jonic

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Acting Chief Executive Officer (Sonia Cooper), Acting General Manager Infrastructure and Environment (Sean Madigan), Acting General Manager Corporate Services (Jeff Keech), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Peter Tabulo), Manager, Community and Cultural Services (Don Stewart), Treasury Accounting Manager (Paul Mollenhauer), Economic and Community Development (Cat Matson), City Events Manager (Joanna Jordan), Manager, Marketing and Promotions (Carly Gregory), Waste and Circular Economy Transformation Manager (Brett Davey), Manager, Environment and Sustainability (Kaye Cavanagh), Acting Manager, Development Planning (Anthony Bowles), Manager, Legal and Governance (General Counsel) (Tony Dunleavy), Manager, Procurement (Richard White), Senior Property Officer (Acquisitions and Disposals (Paul Lee), Acting Property Services Manager (Kerry Perrett), Manager Infrastructure Strategy (Tony Dileo), Senior Transport Planner (Jessica Cartlidge), Chief Information Officer (Sylvia Swalling), Media and Communications Manager (Darrell Giles) and Theatre Technician (Ben Harth)

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. Confirmation of Minutes of the Growth Infrastructure and Waste Committee No. 2021(02) of 11 March 2021

DECISION

Moved by Councillor Sheila Ireland:

Seconded by Councillor Russell Milligan:

That the Minutes of the Meeting held on 11 March 2021 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Officers’ Reports

PROCEDURAL MOTION - CHANGE TO the ORDER OF REPORTS

DECISION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That Agenda Item 10 titled South East Queensland Council of Mayors Regional Waste Management Plan be dealt with immediately after Item 6 titled Waste and Circular Economy Transformation Directive – Update 2.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

2. Procurement - Delegation to CEO to enter into a contract under Local Buy contract for the supply of streetlighting electricity

This is a report concerning the supply of Retail Electricity for Unmetered Streetlights under Local Buy panel arrangement. The contract is scheduled for renewal on
11 June 2021, requiring early or advance delegation to the Chief Executive Officer to execute an agreement within five (5) business days of this date.

DECISION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That pursuant to section 257(1) of the Local Government Act 2009, Council delegate to the Chief Executive Officer, the authority to exercise the powers of Council under Chapter 6 (Contracting) of the Local Government Regulation 2012 in its capacity as a local government.

Conditions:

This delegation is subject to the following conditions:

1. This delegation does not authorise the Chief Executive Officer to exercise the powers under the Local Government Act 2009 if the Local Government Act 2009 provides that the power must be exercised by resolution.

2. Whenever this power is exercised, a record of the exercise shall be made in writing at the time of exercising such power, and a copy thereof shall be kept in such format as determined from time to time by the Chief Executive Officer.

3. The recommendation and decision in relation to the successful tender must be subsequently presented to Council at the first available meeting of Council, for Council’s noting.

4. The Chief Executive Officer may only exercise the powers granted under this delegation in relation to Contract 11943 for the supply of retail electricity for unmetered streetlights.

5. This delegation expires on completion of the Contract.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

3. Acquisition of Volumetric Title FROM SPRINGFIELD ANGLICAN COLLEGE
(Lot 1 sp151191)

This is a report concerning the acquisition of a volumetric title described as Lot 1 on SP151191 located below surface level under the Springfield Greenbank Arterial Road, Springfield.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

DECISION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Andrew Fechner:

A. That Council, having considered the details contained in this report, support the acquisition of the Volumetric Title described as Lot 1 on SP151191 (volumetric title) located under the Springfield Greenbank Arterial by way of resumption agreement, with The Springfield Anglican College (TSAC) being required to complete drainage works. If Council fail to reach an agreement with TSAC for the acquisition of the Title, recommendations C and D will apply as alternative recommendations to A and B.

B. That under s257(1)(b) of the Local Government Act 2009 Council delegate the power to the Chief Executive Officer to be authorised to negotiate any agreement with the landowner for compensation payable by Council under any resumption agreement.

C. That Council resolve to exercise its power as a constructing authority for strategic road purposes, under the Acquisition of Land Act 1967, and take (by way of resumption) the volumetric title located under the Springfield Greenbank Arterial, and described as Lot 1 on SP151191 and identified in Attachment 1 of this report.

D. That under s257(1)(b) of the Local Government Act 2009 Council delegate the power to the Chief Executive Officer to be authorised to take (by way of resumption) the volumetric title described as Lot 1 on SP151191 and located under the Springfield Greenbank Arterial, Springfield, for strategic road purposes in Council’s capacity as a constructing authority under the Acquisition of Land Act 1967.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

4. 14-15-108 Springfield Domain Parklands Management

This is a report concerning a supplier requested variation to the annual price review mechanism of contract 14-15-108 Robelle Domain Stage 2 – Parklands Management Agreement with Australian Crawl Springfield Pty Ltd.

The proposed variation allows for the contract pricing to be adjusted in accordance with both the Brisbane Consumer Price Index (CPI) and Fair Work Commission (FWC) minimum wage adjustments.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

DECISION

Moved by Councillor Nicole Jonic:

Seconded by Deputy Mayor Marnie Doyle:

That the Chief Executive Officer be authorised to administer contract variations for the Robelle Domain Stage 2 – Parklands Management, Contract No. 14-15-108 and to do any other acts necessary to implement Council’s decision in accordance with section 13(3)(c) of the Local Government Act 2009.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Tully Harding

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

4.1. Matter taken on notice - Contract 14-15-108

Councillor Paul Tully queried the name in the title of Item 4 (Springfield Domain Parklands Management) and noted that this is different to that in the executive summary which is (Robelle Domain Stage 2 – Parklands Management).

Procurement Manager to review this contract to see if there are a number of contracts included within contract 14-15-108 and what the correct title should be with advice to be provided to councillors on the outcome.

5. Notice of Motion Response - Riding the Revolution Report

This is a report concerning a response to a Notice of Motion tabled at the Growth, Infrastructure and Waste Committee Meeting held on 3 December 2020 relating to the Riding the Revolution – A New Approach to Active Transport in South-East Queensland report where eight recommendations are identified for consideration by the Queensland Government and local Councils.

DECISION

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Marnie Doyle:

A. That the report be received and the contents noted.

B. That the four opportunities identified below as being able to be delivered via ‘business as usual’ active transport activities be implemented:

1. Incorporate e-bike users as a key area of interest in the next review of the iGO Active Transport Action Plan;

2. Investigate the possible implementation of Ciclovias or pop up bike lanes in the Ipswich CBD next financial year;

3. Continue to put forward active transport projects for grant funding opportunities where they meet the program guidelines and are ready for delivery; and

4. Consider the further development of the Boonah Ipswich Rail Trail as part of the development of Council’s new Recreational Walking and Cycling Action Plan.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

6. Waste and Circular Economy Transformation Directive - Update 2

This is a report concerning an update on the implementation of the Waste and Circular Economy Transformation Directive.

DECISION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Andrew Fechner:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Agenda item 10 was moved to be considered after agenda item 6 so that both waste matters could be considered consecutively.

7. South East Queensland Council of Mayors Regional Waste Management Plan

(Previously Agenda Item 10)

This is a report concerning the South East Queensland Council of Mayors SEQ Waste Management plan.

In 2020, the South East Queensland Council of Mayors (CoMSEQ) have commissioned a draft Regional Waste Management Plan to approach waste management from a regional perspective.

CoMSEQ have now provided the draft report and are seeking in-principle endorsement from member Councils for the draft plan

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

Move into Closed Session

It was moved by Mayor Teresa Harding and seconded by Councillor Sheila Ireland that in accordance with section 254J(3)(i) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 7 (previously agenda item 10) titled South East Queensland Council of Mayor Regional Waste Management Plan for the residual waste part of the confidential attachment.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The meeting moved into closed session at 10.38 am.

Adjourn Meeting DURING CLOSED SESSION

It was moved by Mayor Teresa Harding that the meeting be adjourned at 10.38 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The meeting reconvened in confidential session at 10.52 am.

Move into Open Session

It was moved by Mayor Teresa Harding and seconded by Deputy Mayor Marnie Doyle that the meeting move into open session.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The meeting moved into open session at 10.57 am.

DECISION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Russell Milligan:

That Council provide in-principle endorsement of the draft SEQ Waste Management Plan as attached to this report.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

8. Planning & Environment Court Action Status Report

This is a report concerning a status update with respect to current Planning and Environment Court actions associated with development planning applications.

(Previously Agenda Item 7)

DECISION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Sheila Ireland:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

9. Exercise Of Delegation Report

This is a report concerning applications that have been determined by delegated authority from 25 February 2021 to 26 March 2021.

(Previously Agenda Item 8)

DECISION

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Marnie Doyle:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Councillor Jacob Madsen left the meeting at 11.07 am.

Councillor Jacob Madsen returned to the meeting at 11.10 am.

10. IED Capital Portfolio Financial Performance Report - February 2021

This is a report concerning Infrastructure and Environment Department’s (IED) capital portfolio financial performance for the period ending 28 February 2021.

(Previously Agenda Item 9)

DECISION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Andrew Fechner:

That the monthly financial performance report on the Infrastructure and Environment Department’s Capital Portfolio Budget for 2020-2021 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

10.1. Matter taken on notice - commencement date of signalisation project on the corner of Mary and William Streets, Blackstone

Councillor Sheila Ireland queried the delay in the commencement of the signalisation project on the corner of Mary and William Streets, Blackstone.

The Acting General Manager, Infrastructure and Environment to provide Councillors Ireland and Madsen with the expected date of commencement for this project.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.30 am.

The meeting closed at 11.16 am.

Council

Meeting Agenda

29 April

2021

Governance and Transparency Committee NO. 2021(03)

15 April 2021

Report of the Governance and Transparency Committee

for the Council

COUNCILLORS’ ATTENDANCE: Councillor Jacob Madsen (Chairperson); Councillors Russell Milligan (Deputy Chairperson), Mayor Teresa Harding, Deputy Mayor Marnie Doyle, Kate Kunzelmann and Nicole Jonic

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Acting Chief Executive Officer (Sonia Cooper), Acting General Manager Corporate Services (Jeff Keech), General Manager Community Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Peter Tabulo), Acting General Manager Infrastructure and Environment (Sean Madigan), Treasury Accounting Manager (Paul Mollenhauer), Chief Information Officer (Sylvia Swalling), Procurement Manager (Richard White), Acting Property Services Manager (Kerry Perrett), Principal Officer Program Management Office (Anna Payne), Manager, Environment and Sustainability (Kaye Cavanagh), Media and Communications Manager (Darrell Giles), Theatre Technician (Ben Harth)

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. REPORT of the Governance and Transparency Committee No. 2021(02) of 11 March 2021

This is the report of the Governance and Transparency Committee No. 2021(02) of 11 March 2021.

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Deputy Mayor Marnie Doyle:

That the report of the Governance and Transparency Committee No. 2021(02) of 11 March 2021 be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

Officers’ Reports

2. iVolve Project Preliminary Business Case

This is a report concerning the Preliminary Business Case for the iVolve Project. Delivery of the Preliminary Business Case is the major deliverable for Stage 2 (Preliminary Business Case) of the project. The Preliminary Business Case was endorsed by the ICT Steering Committee on 31 March 2021 and is submitted for consideration and approval by the Governance and Transparency Committee and Council.

The purpose of the Preliminary Business Case is to support Council in making an informed decision on a target state solution architecture to address the required outcomes of the iVolve Project.

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Deputy Mayor Marnie Doyle:

That the iVolve Project Preliminary Business Case be accepted and approved, and approval be given for the iVolve Project to progress to the next project stage - Stage 3 Final Business Case.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

3. Repeal of Previous Council Decision for New Trustee Permit Over Reserve for Recreation Purposes - Anzac Park Sports and Recreation Club Incorporated - 1 Mill Street, Rosewood

This is a report requesting the repeal of a previous decision of the General Purposes Committee, Item No. 3 on the 19 May 2020 and adopted at the Council Ordinary meeting of 26 May 2020 to withdraw Anzac Park Sports and Recreation Club Incorporated (APSRCI) as Trustee over a reserve for recreation purposes located at 1 Mill Street, Rosewood and described as Lot 638 SP157096.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That Council repeal its previous decision to enter a Trustee Permit with Anzac Park Sports and Recreation Club Incorporation (a decision of the General Purposes Committee, Item No. 3 on 19 May 2020) adopted at the Council Ordinary meeting of 26 May 2020.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

4. Proposed Fees and Charges to apply from 1 July 2021

This is a report concerning the annual review of Ipswich City Council’s (Council) proposed commercial and cost recovery fees and charges, and the recommended pricing to commence with effect 1 July 2021.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

A. That the proposed 2021-2022 Fees and Charges, as detailed in Attachment 1 to the report by the Treasury Accounting Manager dated 27 March 2021, be adopted with an effective date of 1 July 2021.

B. That the amendments to Fees and Charges for 2021-2022, as detailed in Attachment 2 to the report by the Treasury Accounting Manager dated 27 March 2021, be received and noted.

C. That the extension of COVID-19 fee relief measures (waivers) for the 2021‑2022 financial year for footpath dining licence applications and renewals be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

5. Fees and Charges for George Alder Tennis Centre

This is a report concerning the establishment of Fees and Charges for general and casual use of the George Alder Tennis Centre.

RECOMMENDATION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Mayor Teresa Harding:

A. That the proposed Fees and Charges for general and casual individual, social and coaching use court hire at the George Alder Tennis Centre, as detailed in Table 1 of the report by the Principal Officer (Sport and Recreation) dated 16 March 2021, be adopted with an effective date of 1 May 2021.

B. That the continuation of the proposed Fees and Charges for general and casual individual, social and coaching use court hire at the George Alder Tennis Centre, as detailed in Table 1 of the report by the Principal Officer (Sport and Recreation) dated 16 March 2021, during 2021‑2022, be noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

6. Procurement - Cultural Landscape Values Investigation Agreement

This is a report concerning the engagement of Turnstone Archaeology for the purpose of undertaking Cultural Landscape Values audits of locations across various conservation estates and reserves.

The report seeks Council’s resolution to apply an exception in the Local Government Regulation 2012, specifically section 235 (b), to engage Turnstone Archaeology for Cultural Landscape Values Audits for a period of three (3) years, based on the specialised nature of their services.

Council will engage Turnstone Archaeology to undertake one project per year over the next three years, with a maximum project budget of $100,000 ex GST. The maximum expenditure under this arrangement will be $300,000.00 ex GST.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

A. That pursuant to section 235(b) of the Local Government Regulation 2012 (Regulation) Council resolve it is satisfied that the exception referred to in section 235(b) of the Regulation applies and that Cultural Landscape Values Audits are of such a specialised nature that it would be impractical for Council to invite tenders or quotations.

B. That Council enter into a contract with Turnstone Archaeology for the provision of Cultural Landscape Values Audits for a period of three (3) years with the maximum expenditure under this arrangement over the three years to be $300,000 excluding GST.

C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract to be executed by Council and to do any other acts necessary to implement Council's decision in accordance with section 13(3) of the Local Government Act 2009.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put carried.

7. Procurement - Parking Machines and Communication and Management System

This is a report recommending Council enter into a contract with Australian Parking and Revenue Control Pty Limited (APARC), as APARC is the only supplier reasonably able to provide continued servicing of the existing Parking Meter Systems installed throughout Ipswich with approximately 100 parking meters in operation.

The Council is required to consider and resolve that the exception set out in section 235(a) of the Local Government Regulation 2012 applies due to APARC parking systems proprietary nature. The cost of the arrangement is estimated to be $340,000 excluding GST per annum, for three (3) years to June 2024 for the estimated sum of $1,020,000 excluding GST.

RECOMMENDATION

Moved by Councillor Kate Kunzelmann:

Seconded by Councillor Russell Milligan:

A. That Council resolve it is satisfied that the exception in 235(a) of the Local Government Regulation 2012 applies and that Australian Parking and Revenue Control Pty Limited (APARC) is the only supplier reasonably available to provide maintenance for the current parking meter system.

B. That Council enter into a contract with APARC for the provision of maintenance for the current parking meter system for a period of one (1) year with the option to extend for an additional two (2) one (1) year terms, at an estimated cost of $340,000 excluding GST per annum, for three (3) years to June 2024 for the estimated sum of $1,020,000 excluding GST.

C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

8. Procurement - Annual Support and Upgrade Renewal - Kronos Software

This is a report seeking a resolution by Council to continue the annual support services and upgrade renewal for the Kronos application including software and equipment that is used for timekeeping activities to support the payroll function.

This matter is required to come to Council for resolution as officers seek Council resolution that the exception in section 235 (b) of the Local Government Regulation 2012 applies to the continuation of the specialised services provided.

Kronos Australia Pty Ltd (Kronos) is an American headquartered global company, with a registered office located in New South Wales, Australia. This proprietary product was purchased in 2017 through a procurement process and its continued use is considered essential to Council. The Kronos software and equipment form a critical timekeeping solution that is integrated into Council’s payroll system and embedded as part of Council’s current e-Hub and Human Resource Information System. Kronos is meeting Council’s performance expectations for the provision of the support services and upgrade for the Kronos software and equipment used by Council.

A resolution of Council is sought to allow the continuation of the renewals of the annual support services and upgrade for the Kronos software and equipment with Kronos for an initial four (4) month period from 23 May 2021 until 30 September 2021 to align to the dates of the originating contract and underpinning system, and then for up to three (3) further one (1) year periods to allow cover until 30 September 2024. This is an estimated total cost of up to $135,000 excluding GST if all annual renewal options are exercised up until 30 September 2024.

RECOMMENDATION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Mayor Teresa Harding:

A. That Council resolve it is satisfied under section 235(b) of the Local Government Regulation 2012 (Regulation) that the exception under s235(b) of the Regulation applies and that because of the specialised nature of the services that are sought, namely Kronos software and equipment support services and upgrade, it would be impractical or disadvantageous for Council to invite quotes or tenders.

B. That Council resolve it is satisfied to continue with, and to renew, the annual support services and upgrade for the Kronos software and equipment with Kronos from 23 May 2021 until 30 September 2021 and then for up to three (3) further one (1) year periods to allow cover until 30 September 2024, for an estimated total cost of up to $135,000 excluding GST.

C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

9. Procurement - Enhancement, upgrade, support and subscription renewal of Objective Software

This report is seeking a Council resolution regarding the formation of a contract with vendor Objective Corporation Limited (Objective) under Local Buy arrangement (BUS274 – ICT Solutions and Services) as per section 234 of the Local Government Regulation 2012 (Regulation). The contract will be for the enhancement to, and the continuation of support, upgrade and subscription renewal for, the Objective Electronic Document and Records Management System (EDRMS) that is currently in use across the whole of Council.

Objective is an Australian company supplying globally and headquartered in NSW. This proprietary product was originally purchased in 2014 through a procurement and the current contract is due to expire on 30 June 2021 with no further extension options. Its continued use is considered essential to Council.

Objective is meeting Council’s performance expectations for the provision of the support, upgrade and subscription licencing for the Objective software used by Council.

The new contract to be entered into is intended to commence on 1 May 2021 in order to allow for required upgrade and new enhancement works to be carried out prior to the commencement of the continuing support, upgrade and subscription renewal period beginning on 1 July 2021. The contract shall be for an initial term of three (3) years and two (2) months, with up to two (2) further one (1) year extension options, ending on 30 June 2026 if all extension options are exercised.

A resolution of Council is sought to approve an estimated total cost of up to three million dollars ($3,000,000) excluding GST if all extension options of the proposed contractual arrangement are exercised.

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Mayor Teresa Harding:

A. That Council enter into a contract with Objective Corporation Limited for the provision of product enhancements, continued support, upgrade and subscription renewal under s234 of the Local Government Regulation 2012 for an estimated total cost of up to three million dollars ($3,000,000) excluding GST for the period commencing 1 May 2021 and ending 30 June 2026.

B. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract to be executed by Council (including all annual renewals) and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

10. Procurement - Renewal of Liquid Petroleum Gas (LPG) for Bundamba and Goodna Aquatic Centres

This report recommends the renewal of the supply agreement for Liquid Petroleum Gas (LPG) for Bundamba and Goodna Aquatic Centres with Origin Energy Retail Ltd to enable continuity of gas supply to these facilities.

Council’s primary purpose for the supply of gas is heating the water supplies for the two aquatic centres. Council commenced utilising LPG supplied by Origin Energy Retail Ltd in 2002 for the Goodna Pool and 2004 for the Bundamba pool. Origin supplied, installed and own the infrastructure for LPG at these sites.

This report recommends that Council resolve that the exception under section 235(b) of the Local Government Regulation 2012 applies and that Council proceeds with the engagement of Origin Energy Retail Ltd to provide a LPG Sale and Supply Agreement for Bundamba & Goodna Aquatic Centres for twelve (12) months for the estimated sum of one hundred and fifty thousand dollars ($150,000) excluding GST.

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Russell Milligan:

A. That Council resolve it is satisfied under section 235(b) of the Local Government Regulation 2012 (regulation) that the exception under section 235(b) of the regulation applies and that Origin Energy Retail Ltd is the only supplier reasonably available to it to provide the LPG supply agreement for Bundamba & Goodna Aquatic Centres for the following reasons:

1. The number of suppliers for heating LPG is limited.

2. The equipment at the Council Aquatic Centres is owned by the supplier and Council pays a rent and supply of gas cost.

3. The cost to Council for a new supplier for the removal and replacement of the current infrastructure at the aquatic centres.

B. That Council enter into a supply agreement with Origin Energy Retail Ltd for the provision of the LPG sale and supply agreement for Bundamba & Goodna Aquatic Centres for a period of twelve (12) months for the estimated sum of one hundred and fifty thousand dollars ($150,000) excluding GST.

C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the agreement to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

10.1. Matters taken on notice - Council's Pools

Councillor Kunzelmann requested information relating to what company is supplying liquid petroleum gas (LPG) to Council’s other pools.

Councillor Jacob Madsen requested information on whether all council’s pools are heated

The Procurement Manager to provide a response to councillors on these matters.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 11.34 am.

The meeting closed at 11.52 am.

Council

Meeting Agenda

29 April

2021

Community, Culture, Arts and Sport Committee NO. 2021(03)

15 April 2021

Report of the Community, Culture, Arts and Sport Committee

for the Council

COUNCILLORS’ ATTENDANCE: Councillor Andrew Fechner (Chairperson); Councillors Kate Kunzelmann (Deputy Chairperson), Mayor Teresa Harding, Jacob Madsen and Nicole Jonic

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Acting Chief Executive Officer (Sonia Cooper), General Manager Community, Cultural and Economic Development (Ben Pole), General Manager Planning and Regulatory Services (Peter Tabulo), Acting General Manager Infrastructure and Environment (Sean Madigan), Manager Community and Cultural Services (Don Stewart), Manager Marketing and Promotions (Carly Gregory), Acting General Manager Corporate Services (Jeff Keech), Procurement Manager (Richard White), Content and Experience Manager (Matt Pascoe), Media and Communications Manager (Darrell Giles) and Theatre Technician (Ben Harth)

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

Confirmation of Minutes

1. REPORT - Community, Culture, Arts and Sport Committee No. 2021(02) of 11 March 2021

This is the report of the Community, Culture, Arts and Sport Committee
No. 2021(02) of 11 March 2021.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the report of the Community, Culture, Arts and Sport Committee
No. 2021(02) of 11 March 2021 be received and noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

Officers’ Reports

2. Procurement: Library Collection Resources

This is a report concerning the procurement of the ongoing supply of physical library collection resources including print and audio-visual resources, and the relevant processing required for shelf-readiness of library collection resources for all Ipswich Libraries under Local Buy Pre-Qualified Supplier arrangement ‘Library Resources (Goods and Services) LB284’.

The report recommends that pursuant to section 234 of the Local Government Regulation 2012 (Regulation), Council utilise LGA Arrangement “Library Resources (Goods and Services) LB284” by Local Buy Pty Ltd for the provision of physical library collection resources (Council reference 15900), with James Bennett Pty Limited (Supplier) who is a party to the LGA Arrangement.

The cost of the engagement for the provision and processing of physical library collection resources is estimated to be $1,245,500 (ex GST) per annum, or $4,982,000 (ex GST) for the contract term, including options. This estimate is based on current spend and anticipated future budgets and resource requirements.

“The attachment/s to this report are confidential in accordance with section 254J(3)(g) of the Local Government Regulation 2012.”

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Jacob Madsen:

A. That pursuant to section 234 of the Local Government Regulation 2012 (Regulation), Council utilise LGA Arrangement “Library Resources (Goods and Services) LB284” by Local Buy Pty Ltd for the provision of physical library collection resources (Council reference 15900), with James Bennett Pty Limited (Supplier) who is a party to the LGA Arrangement, as detailed in this report by the Goods and Services Category Specialist dated 25 March 2021.

B. That under the LGA Arrangement with the Supplier, the estimated purchase price is $4,982,000 excluding GST over the entire term, the end date of the initial term being 30 June 2023, with the option to extend at the discretion of Local Buy Pty Ltd for an additional two (2) twelve (12) month terms.

C. That Council may enter into ancillary contractual arrangements with the Supplier, as allowed by the LGA Arrangement.

D. That pursuant to section 257(1)(b) of the Local Government Act 2009, Council delegate to the Chief Executive Officer the power to take “contractual action” pursuant to section 238 of the Regulation, in order to implement Council’s decision, however the delegation does not allow for options for extension to be offered in any ancillary contractual arrangements other than those already allowed for under the LGA Arrangement.

Variation to Motion

Councillor Andrew Fechner proposed a variation to the motion:

That Recommendation E as outlined below be added:

E. That the report be updated to include the annual contributions from the Queensland State Government.

The seconder of the original motion agreed to the proposed variation.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Jacob Madsen:

A. That pursuant to section 234 of the Local Government Regulation 2012 (Regulation), Council utilise LGA Arrangement “Library Resources (Goods and Services) LB284” by Local Buy Pty Ltd for the provision of physical library collection resources (Council reference 15900), with James Bennett Pty Limited (Supplier) who is a party to the LGA Arrangement, as detailed in this report by the Goods and Services Category Specialist dated 25 March 2021.

B. That under the LGA Arrangement with the Supplier, the estimated purchase price is $4,982,000 excluding GST over the entire term, the end date of the initial term being 30 June 2023, with the option to extend at the discretion of Local Buy Pty Ltd for an additional two (2) twelve (12) month terms.

C. That Council may enter into ancillary contractual arrangements with the Supplier, as allowed by the LGA Arrangement.

E. That the report be updated to include the annual contributions from the Queensland State Government.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

Attachments

1. Updated Officer's Report including the annual contributions from the Queensland State Government

3. Investigate a non-exclusive arrangement with Playgroup Queensland and additional uses for the facility at 56 Harold Summervilles Road, Karalee

This is a report addressing the request by Council concerning the further investigation by Council officers into a non-exclusive arrangement with Playgroup Queensland and additional uses for the facility at 56 Harold Summervilles Road, Karalee described as Lease D in Lot 1 on RP170788 on SP216939.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

A. That Council receive and note the contents of this report.

B. That Council enter into a Lease with Playgroup Queensland Ltd as per the recommendations from the report presented at the Governance and Transparency Committee No. 2020(03) dated 15 October, 2020 as outlined Recommendations C, D and E below:

C. That Council resolve pursuant to the Local Government Regulation 2012 (the Regulation) that the exception under sections 236(1)(b)(ii) and 236(2) of the Regulation apply to the disposal of the leasehold interest located over part of 56 Harold Summervilles Road, Karalee described as Lease D on Lot 1 on RP170788 on SP216939 (“the land”), by way of a lease between Council and Playgroup Queensland Ltd for a consideration.

D. That Council enter into a Lease with Playgroup Queensland Ltd (“the lessee”) for a five (5) year term.

E. That under s257 of the Local Government Act 2009, Council resolve to delegate the power to the Chief Executive Officer to authorise and negotiate the terms of the Lease to be executed by Council with Playgroup Queensland Ltd and to do any other acts necessary to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

4. Major Community Event Sponsorship - Ipswich Show

This is a report concerning the Major Community Event Sponsorship application by Ipswich Show Society for support of the Ipswich Show to be held in May 2021 at Ipswich Showgrounds.

The application is for a cash sponsorship of $40,000 along with in-kind support through the provision of rubbish bins and removal and a range of council services.

Recommendation

That Ipswich Show Society receive $35,000 ex GST cash support for the 2021 Ipswich Show.

VARIATION TO MOTION

Mayor Teresa Harding proposed a variation to the motion:

That the Ipswich Show Society receive $40,000 ex GST cash support and up to $5,000 in kind support for the 2021 Ipswich Show.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the Ipswich Show Society receive $40,000 ex GST cash support and up to $5,000 in kind support for the 2021 Ipswich Show.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

4.1. Matter on Notice - Ipswich Show and ticket pricing

Mayor Teresa Harding queried if there was any correlation between grant monies provided to the Ipswich Show Society and the cost of entry tickets.

General Manager Community, Cultural and Economic Development to investigate the current pricing of entry tickets and if there is any correlation between grant monies received and entry tickets.

5. Quarterly Event Sponsorship and Ticket Allocation Report

This is a report concerning event sponsorships approved and ticket allocations made in the period January to March 2021. This quarterly report to the Community, Culture, Arts and Sport Committee is required under the Event Sponsorship Policy.

Recommendation

A. That Council note that the following event sponsorships were approved in the January – March 2021 period:

a. Event Sponsorships over $15,000 ex GST endorsed by council:

1. Ipswich Turf Club - $20,000 ex GST financial support and additional in-kind support of star pickets and covers, rammer and rolls of barrier mesh (all to be returned at no cost to council) for the 2021 Ipswich Cup.

2. Limestone Events Inc. - $10,000 ex GST cash support and the following in-kind support valued at $12,000 ex GST for The Gathering:

· Inclusion of a two page feature in Council’s seasonal Quarterly Guide;

· Inclusion on the Council funded Mt Ommaney Billboard promoting 2021 ‘Ipswich Festivals’ initiatives;

· Erection of (existing) street banners along Brisbane Road to promote the event;

· Support from two staff from the City Events team during event delivery.

b. Event Sponsorships under $15,000 ex GST approved by the General Manager, Community, Cultural and Economic Development:

1. Rocky Trail Entertainment Limited - $3,500 annually for 3 years – total $10,500 ex GST for the Rocky Trail Fox Superflow Ipswich Enduro.

2. Softball Queensland - $10,000 ex GST for the Softball Australia National U23 Men and U23 Women Championships.

3. Ipswich District Teacher-Librarian Network - $14,437.50 combined cash and in-kind support for the StoryArts Festival as follows:

· $6,000.00 ex GST financial support (venue fees and family performance fees)

· $6,437.50 incl GST in-kind support (waiving of Ipswich Civic Centre venue hire)

· $2,000.00 in-kind support (two page feature in Council’s quarterly guide)

B. That council note that there were no event sponsorship related ticket allocations made to Councillors or council staff during this period.

Advice was received during the meeting that in relation to Recommendation Ab2, Softball Queensland have cancelled the events for the Softball Australia National U23 Men and U23 Women Championships therefore requiring this event sponsorship to be removed from the recommendation.

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Nicole Jonic:

A. That Council note that the following event sponsorships were approved in the January – March 2021 period:

a. Event Sponsorships over $15,000 ex GST endorsed by council:

2. Limestone Events Inc. - $10,000 ex GST cash support and the following in-kind support valued at $12,000 ex GST for The Gathering:

· Inclusion of a two page feature in Council’s seasonal Quarterly Guide;

· Inclusion on the Council funded Mt Ommaney Billboard promoting 2021 ‘Ipswich Festivals’ initiatives;

· Erection of (existing) street banners along Brisbane Road to promote the event;

· Support from two staff from the City Events team during event delivery.

b. Event Sponsorships under $15,000 ex GST approved by the General Manager, Community, Culture and Economic Development:

1. Rocky Trail Entertainment Limited - $3,500 annually for 3 years – total $10,500 ex GST for the Rocky Trail Fox Superflow Ipswich Enduro.

2. Ipswich District Teacher-Librarian Network - $14,437.50 combined cash and in-kind support for the StoryArts Festival as follows:

· $6,000.00 ex GST financial support (venue fees and family performance fees)

· $6,437.50 incl GST in-kind support (waiving of Ipswich Civic Centre venue hire)

· $2,000.00 in-kind support (two page feature in Council’s quarterly guide)

B. That council note that there were no event sponsorship related ticket allocations made to Councillors or council staff during this period.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

6. Community Funding and Support Allocations Status Report 1 July 2020 to 29 March 2021

This is a report concerning the year-to-date allocation of Council’s Community Funding and Support Programs from 1 July 2020 to 29 March 2021.

In the 2020-2021 financial year Council allocated a total $1,751,448 to support the Ipswich community through the Community Funding and Support Programs including special COVID-19 Recovery Funding.

As at 29 March 2021 Council had allocated approximately $932,661.47 to around 160 Ipswich community groups, sporting organisations and small businesses.

There is approximately $818,786.53 in funding remaining across the Community Funding and Support Programs for the remaining three months of the 2020-2021 financial year – primarily in the Community COVID-19 Recovery Support Program, COVID-19 Ipswich Small Business Funding Program and the Councillor Discretionary Funds Program.

All successful applicants and projects are detailed in Attachment 1 and also reported online at www.ipswich.qld.gov.au/services/funding-and-support in accordance with Council’s principles of transparency and the Community Funding and Support Policy.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That the report concerning the year-to-date allocation of Council’s Community Funding and Support Programs from July 2020 to March 2021 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Fechner Nil

Kunzelmann

Harding

Madsen

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 12.33 pm.

The meeting closed at 1.10 pm.

Council

Meeting Agenda

29 April

2021

Doc ID No: A7151734

ITEM: 15.3

SUBJECT: CEO Organisation Performance Report for March 2021

AUTHOR: Acting Chief Executive Officer

DATE: 20 April 2021

Executive Summary

In response to the expectations of the community and their elected representatives to increase good governance, transparency and integrity, a new Chief Executive Officer report will be provided to the Council each month.

The intent is to provide a high-level report on significant and important matters, key performance priorities, corporate risks and matters on which the Council is engaging with the community.

This is the first of these reports and it is intended that the reporting will be refined and matured as we move forward.

RECOMMENDATION

That the report be received and the contents noted.

BACKGROUND

From April 2021 onwards, a monthly Chief Executive Officer (CEO) organisational performance report will be submitted to the Council. A monthly CEO report on the performance of the organisation is good governance and is in place in other local governments and organisations. This first monthly report has been developed taking guidance from the Australian Institute of Company Directors guide on effective Board meeting agendas.

Current Significant Matters for noting

At its March 2021 meeting, the Council appointed an acting CEO to take up the role on
12 April, following the resignation of the incumbent CEO. Handover activities were undertaken in late March and early April to mitigate the risks during this transition period.

Significant work has occurred during March 2021 on the finalisation of the new five-year Corporate Plan and the development of the draft budget for the 2021-2022 financial year. This has included briefings and workshops for the Mayor and Councillors with the senior leadership team and work by leaders across the organisation to review and finalise the draft budget.

Through a major program of work, practical completion was achieved on the new Council Administration Building that Council has named 1 Nicholas Street. Significant work continues to transition the majority of Council’s workforce to the 1 Nicholas Street building with the target date of 28 June 2021. Delivery and installation of workstations (desks), audio-visual equipment and ICT are key milestones that need to be met to achieve this date.

Update on Corporate and Operational Plan implementation
Through a multi-channel consultation and stakeholder engagement process, Council has developed a draft Corporate Plan - iFuture 2021-2026. The draft Corporate Plan includes a community vision for 2041 and is also before Council at the April 29 Ordinary meeting. If adopted, the new plan will commence on 1 July 2021.

Council’s most recent quarterly report (Oct-Dec) is available for public viewing on Council’s website. The quarterly report for Jan-Mar period will be presented at the May Council Ordinary Meeting. The link for reports is:

https://www.ipswich.qld.gov.au/about_council/media/corporate_publications/operational_plan

Major Key Performance Indicators

Workplace Health and Safety

Council’s Lost Time Injury Frequency Rate (LTIFR) is currently lower than the three-year average. However, the leadership team is monitoring and moving to take further preventative and educative action as the rate has increased over the past six months. There has been an increase in the number of interactions reported by Council’s Mental Health First Aid Officers over the past two months, and these have been followed up and referred where required.

· Council’s LTIFR of 6.55 is lower than the three-year average of 12.2

· LTIFR severity rate 25.9 (represents number of days lost)

People and Culture

· Council’s employee numbers as at 31 March 2021 are: 1047 full-time, 123 part-time, 111 casual; and 121 contingency.

· Turnover rate has decreased over the last twelve months and is currently tracking at 8.3% (Last quarter the turnover rate was 10.52% for the end of December 2020)

Finance

Council’s current result is ahead of the operating year to date (YTD) budget, as recently amended by Council, and this trend is likely to continue towards financial year end. The materials and services current favourable variance may reduce as programs are delivered in the last quarter. Year to date, the net result (including capital revenues) for Ipswich City Council as at 31 March 2021 is $51.7 million compared to the YTD budget of $55.3 million. Council’s operating deficit (excluding capital revenue) is approximately $2.6m compared to the YTD budget deficit of $8.6 million.

Council’s financial performance report is tabled via a separate report to Council every month and is included on this meeting’s agenda.

Capital Delivery Program 2020-2021

The Infrastructure and Environment Department (IED) is responsible for the constructed and natural assets of the city and manages Council’s roads, traffic systems, building, parks, drains and natural areas. Management of council’s environmental and sustainability responsibilities includes conservation, waste, stormwater, cultural heritage and emergency events.

Overall Council achieved a satisfactory result for the month of March, given the wet weather encountered. All construction activities were affected to some extent, with the major impact being felt in the asphalt and bitumen resealing program. The majority of significant procurement activities for the 2020-2021 financial year are now substantially complete with external construction crews engaged on a number of projects.

Fleet CAPEX replacement is under pressure from delay in supply of all major plant and trucks, with current lead time for delivery is extending out to 18 months. There are 14 assets totalling $2,061,276 that are now projected for delivery into FY22.

Risk and Compliance Update

Corporate Risk Register

Council’s corporate risk register is reported through Council’s Audit and Risk Management Committee which is held on a quarterly basis. Council’s corporate risk register is reviewed and updated every two months at the Executive Leadership Team (ELT) Risk Committee meeting. Any exception reporting, emerging risks or major risk events are identified here for the reporting period of March 2021.

The ELT Risk Committee in December 2020 approved and endorsed the 5 Year Risk Maturity Road Map for 2021 to 2025, which means the identified activities for each year will be developed and implemented in that calendar year.

Exceptions/Issues to report:

Following an incident, Council was requested to produce documents by the Queensland Workplace Health and Safety Regulator on how we assess our contractors. These documents were provided as required. The Risk and Insurance Section are working with the Procurement Branch to further assess the risk of contracts and any necessary levels of insurance.

Legal Matters

An overview of all current active court proceedings (excluding Planning and Environment Court matters which are already the subject of a monthly Court Action Status Report by the Planning and Regulatory Services Department) and all significant legal matters that are not the subject of court proceedings is provided at Confidential Attachment 2 to this report. Matters that are not the subject of court proceedings will be considered significant where:• they concern subject matter of significant public interest/concern; and/or

• where their outcome may present significant financial value/impact for Council; and/or

• where their outcome may set important precedent for Council.

Generally significant non-court matters will only be reported where they are the subject of dispute and management of that dispute is being administered by Legal Services (as opposed to where Legal Services’ involvement is ad-hoc or limited to the provision of internal advice), or where they concern a significant project for Council.

The detail reported in respect of each matter listed has been provided with privacy, confidentiality and legal professional privilege (and the requirement to maintain same) in mind.

Current Consultation Matters

Shape Your Ipswich is Ipswich City Council’s digital engagement platform where Council uses a range of digital techniques to connect with the community and promote any events associated with the consultation project. The below tables highlight those projects that are currently open and those that are anticipated to go live in the coming month. You can view all projects that are open, active (keep in touch projects) and those that have closed at https://shapeyouripswich.com.au/

Projects currently open on Shape Your Ipswich

Project Name	Project Lead (Council Department)	Purpose of engagement
iFuture	Coordination & Performance Department	Inform the community on: · The purpose of the project · Why it is being undertaken · Previous engagement carried out to develop the draft plan Disclosure of the draft iFuture plan for consultation. (This will move to a closed project in the next month)
Flick the ‘swich 2020	Coordination & Performance Department	Inform the community on the Child, Youth & Families Policy, and the community engagement undertaken to support this. (This will move to an active project in the next month)
Ipswich Central	Community, Cultural & Economic Development Department	Inform community on the redevelopment of central Ipswich. Consultation on CBD planning and development.
Remondis Waste to Energy Facility	Planning & Regulatory Services Department	Links to where the community can find out further information about the project, and how they can participate in the assessment and approvals process.
Transparency & Integrity Hub	Coordination & Performance Department	Inform community about the project and link to the Transparency & Integrity Hub website.
Waste & Circular Economy	Planning & Regulatory Services Department	Inform community of when the policy directive was implemented and why. Disclosure of the Waste & Circular Economy Transformation Directive policy. Education on the waste stream / key data sets. Links to similar projects of interest.

Projects that may open in the next month (if go live date known it is shown)

Project Name	Project Lead (Council Department)	Purpose of engagement
Reducing our Waste (go live 19 April)	Infrastructure & Environment Department	Consultation on proposed Resource Recovery Strategy & Implementation Plan
Strengthening Ipswich Communities Plan	Planning & Regulatory Services Department	Consultation on council’s 20 year Social Infrastructure Plan
Urban Heat Island Research Project	Infrastructure & Environment Department	Consultation on community experience of the urban heat environment Partnership with Griffith University & University of the Sunshine Coast
Sustainability Strategy	Infrastructure & Environment Department	Consultation on draft strategy (supports Sustainability Policy)

External Funding

Councils in Queensland receive funding from the Federal and State Governments. Council currently has $32,689,500.00 grants active. A breakdown summary is provided:

Council Resolutions

The number of resolutions finalised between 27 April 2020 and 21 April 2021: 241

The number of resolutions in progress at 21 April 2021: 86

Attachments and Confidential Background Papers

1.	Actions Report - 27 April 2020 to 21 April 2021 ⇩

	CONFIDENTIAL
2.	Legal Services Confidential Attachment for CEO Organisation Performance Report for March 2021

1.	iFuture - 2021-2026 (under separate cover)
2.	iFuture - Measuring Progress (under separate cover)
3.	iFuture - Human Rights Impact Assessment (under separate cover)
4.	iFuture - Decisions Register (under separate cover)
5.	iFuture - Community Engagement Report (under separate cover)

1.	Revised Asset Accounting Policy ⇩
2.	Asset Accounting Policy with track changes ⇩

1.	Map of 116 Brisbane Street - Arts Precinct - 2021 ⇩
2.	Map of Arts Precinct Location in Ipswich CBD ⇩
3.	Overview Map - Indian Mehfil Restaurant - 116 Brisbane Street Ipswich ⇩
4.	Plan of Lease and Licence Area - Indian Mehfil Restaurant ⇩
5.	Lease Agreement Indian Mehfil expires 30 Jun 2021 ⇩
6.	Licence Agreement - Indian Mehfil - Additional Areas - 116 Brisbane Street Ipswich ⇩

Executive Summary

Recommendation/s

RELATED PARTIES

Advance Ipswich Theme

Purpose of Report/Background

Legal/Policy Basis

RISK MANAGEMENT IMPLICATIONS

Financial/RESOURCE IMPLICATIONS

COMMUNITY and OTHER CONSULTATION

Conclusion

Executive Summary

Recommendations

RELATED PARTIES

Advance Ipswich Theme

Purpose of Report/Background

Legal/Policy Basis

Financial/RESOURCE IMPLICATIONS

COMMUNITY and OTHER CONSULTATION

Conclusion

Attachments and Confidential Background Papers

Executive Summary

Recommendation/s

RELATED PARTIES

Advance Ipswich Theme

Purpose of Report/Background

Legal/Policy Basis

RISK MANAGEMENT IMPLICATIONS

Financial/RESOURCE IMPLICATIONS

COMMUNITY and OTHER CONSULTATION

Conclusion

Attachments and Confidential Background Papers

Executive Summary

Recommendation/s

RELATED PARTIES

Advance Ipswich Theme

Purpose of Report/Background

Legal/Policy Basis

RISK MANAGEMENT IMPLICATIONS

Financial/RESOURCE IMPLICATIONS

COMMUNITY and OTHER CONSULTATION

Conclusion

Attachments and Confidential Background Papers

Executive Summary

Recommendation

RELATED PARTIES

Advance Ipswich Theme

Purpose of Report/Background

Legal/Policy Basis

RISK MANAGEMENT IMPLICATIONS

Financial/RESOURCE IMPLICATIONS

COMMUNITY and OTHER CONSULTATION

Conclusion

Executive Summary

Recommendation/s

RELATED PARTIES

Advance Ipswich Theme

Purpose of Report/Background

Legal/Policy Basis

RISK MANAGEMENT IMPLICATIONS

Financial/RESOURCE IMPLICATIONS

COMMUNITY and OTHER CONSULTATION

Conclusion

Attachments and Confidential Background Papers