Council

Meeting Agenda

10 December

2020

Unconfirmed Minutes of Council Ordinary Meeting

26 November 2020

Held in the Council Chambers, Administration Building

45 Roderick Street, Ipswich

The meeting commenced at 9.00 am

ATTENDANCE AT COMMENCEMENT	Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Sheila Ireland, Paul Tully, Deputy Mayor Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Nicole Jonic
WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY	Councillor Kate Kunzelmann
OPENING PRAYER	Councillor Sheila Ireland
APOLOGIES AND LEAVE OF ABSENCE	Nil
5. CondolenceS	Moved by Mayor Teresa Harding: That Council convey its condolences on behalf of the citizens of Ipswich to the family of the late David ‘Rusty’ Thomas.
	Rusty was the president of the Ipswich Show Society and served on the board of the Ipswich Events Corporation. In 54 years of service to major events, he entertained the crowds, championed our region, and helped to make the annual show what it is today. Rusty passed unexpectedly at age 76, and is survived by his wife Kay, son Michael, daughters Leoni and Sidone and grandchildren Blake, Georgie, Tyson and Jack. He will be remembered for his sense of humour, craftsmanship and can-do attitude. No job was too hard for Rusty, from manning the stalls, to building and repairing amusement rides, and advising on event planning and development. Every city needs a Rusty, and ours will feel the loss of an icon who approached his work with humility and always had the community in mind.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan Jonic The motion was put and carried.
6. TRIBUTES	Nil
7. PRESENTATION OF PETITIONS	Nil
8. PRESENTATIONS AND DEPUTATIONS	Presentation to Council by the Mayor of a gift from His Excellency, the Governor of Queensland on his recent visit to Ipswich 1. A framed insignia 2. Publication titled ‘A Portrait of a Governor’.
9. PUBLIC PARTICIPATION	Nil
10. DECLARATION OF INTEREST COUNCILLOR SHEILA IRELAND	DECLARABLE CONFLICT OF INTEREST Item 14.2 - Governance and Transparency Committee – Item 2 Grounds Maintenance and Associated Services In accordance with section 150EQ of the Local Government Act 2009, Councillor Sheila Ireland informed the meeting that she advised the Chief Executive Officer of a Declarable Conflict of Interest at the Councillor Workshop/Briefing Session on 12 November 2020. The nature of the declarable conflict of interest is that her son was a former employee of SAVCO Pty Ltd and that he has not worked at Savco for at least two years. It was moved by Councillor Harding and seconded by Councillor Kunzelmann that Councillor Ireland does not have a declarable conflict of interest in the matter because there is no personal or financial benefit to the councillor and therefore a reasonable person would trust that the final decision is made in the public interest. The eligible councillors present at the meeting decided that Councillor Ireland may participate in the meeting in relation to the matter, including by voting on the matter.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Tully Doyle Fechner Kunzelmann Milligan Jonic Councillor Ireland did not take part in the vote.
DECLARATION OF INTEREST COUNCILLOR ANDREW FECHNER	DECLARABLE CONFLICTS OF INTEREST Item 14.2 - Governance and Transparency Committee – Item 2 Grounds Maintenance and Associated Services In accordance with section 150EQ of the Local Government Act 2009 Councillor Andrew Fechner informed the meeting that he advised the Chief Executive Officer of a Declarable Conflict of Interest at the Councillor Workshop/Briefing Session on 12 November 2020. The nature of the declarable interest is that Councillor Fechner is close friends with the family that own and operate Savco Vegetation Services Pty Ltd. Councillor Andrew Fechner advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on. ___________________ Item 14.6 titled Reception and Consideration of Ipswich Central Redevelopment Committee’s Report In accordance with section 150EQ of the Local Government Act 2009, Councillor Andrew Fechner informed the meeting that he has a declarable conflict of interest in Item 14 titled Ipswich Central Redevelopment Committee’s Report. The nature of the interest is that Councillor Fechner stands to gain a benefit or suffer a loss due to his business interest in Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street, Ipswich. Councillor Andrew Fechner advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.
	Item 16.1 titled Notice of Motion – Footpath Dining In accordance with section 150EQ of the Local Government Act 2009, Councillor Andrew Fechner informed the meeting that he has a Declarable Conflict of Interest in Item 16.1 titled Notice of Motion – Footpath Dining. The nature of the interest is that his business interests are in both Bar Heisenberg Pty Ltd and A1A Events Pty Ltd located at the Top of Town in Ipswich. Councillor Andrew Fechner advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.
DECLARATION OF INTEREST COUNCILLOR NICOLE JONIC	PRESCRIBED CONFLICT OF INTEREST Officer’s Report – Item 15.8 – Sub Regional Waste Alliance Expression of Interest for Resource Recovery In accordance with section 150EM of the Local Government Act 2009, Councillor Nicole Jonic informed the meeting that she has a Prescribed Conflict of Interest in Item 15.8 titled Sub Regional Waste Alliance Expression of Interest for Resource Recovery. The nature of the prescribed conflict of interest is that one of the respondents to the EOI is one that employs her two brothers. Councillor Nicole Jonic advised that she will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

DECLARATION OF INTEREST

COUNCILLOR JACOB MADSEN

DECLARABLE CONFLICTS OF INTEREST

Item 14.6 titled Reception and Consideration of Ipswich Central Redevelopment Committee’s Report

In accordance with section 150EQ of the Local Government Act 2009, Councillor Jacob Madsen informed the meeting that he has a Declarable Conflict of Interest in Item 14.6 titled Reception and Consideration of Ipswich Central Redevelopment Committee’s Report.

The nature of the declarable conflict of interest is that he is a member of the Ipswich Trades Hall and Labour Day Committee Executive which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment program that Council is undergoing.

Councillor Jacob Madsen advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

_______________

Item 13.1 titled Designation for Nicholas Street Mall

In accordance with section 150EQ of the Local Government Act 2009, Councillor Jacob Madsen informed the meeting that he has a Declarable Conflict of Interest in Item 13.1 titled Designation for Nicholas Street Mall.

The nature of the declarable conflict of interest is that he is a member of the executive for the Ipswich Trades Hall and Labour Day Committee. The building, the Ipswich Trades Hall, is affected by the proposed options. Councillor Madsen believes it may be seen by some members of the public to be a cost or benefit to this building should greater powers to regulate smoking and other behaviours be granted to their frontage.

Councillor Jacob Madsen advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

11. Confirmation of Minutes

11.1

Confirmation of Minutes of Ordinary Meeting

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Russell Milligan:

That the Minutes of the Ordinary Meeting held on 22 October 2020 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

11.2

Confirmation of Minutes of Special Meeting

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Andrew Fechner:

That the Minutes of the Special Meeting held on 5 November 2020 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

12. Mayoral minute

Nil

13. Business Outstanding – including conduct matters and Matters Lying on the Table to be Dealt With

At 9.17 am Councillor Jacob Madsen left the meeting room due to a previously declared conflict in Item 13.1.

13.1

Designation of Nicholas Street Mall

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Nicole Jonic:

That Council consider the options provided for the designation of the Nicholas Street Mall as detailed in this report.

VARIATION

Mayor Teresa Harding proposed a variation to the motion:

That Option 1 be adopted.

The mover and seconder of the original motion agreed to the proposed option.

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Nicole Jonic:

That Option 1 as outlined in the report, for the designation of the Nicholas Street Mall, be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Jacob Madsen were present when the vote was taken.

The motion was put and carried.

At 9.22 am Councillor Jacob Madsen returned to the meeting room.

13. Reception and Consideration of Committee Reports

13.1

Growth Infrastructure and Waste Committee

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Marnie Doyle:

That the Growth Infrastructure and Waste Committee Report No. 2020(04) of 12 November 2020 be noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

13.2

Governance and Transparency Committee

Moved by Councillor Jacob Madsen:

Seconded by Councillor Andrew Fechner:

That Council adopt the recommendations of the Governance and Transparency Committee Report No. 2020(04) of 19 November 2020 with the exception of Items 2 and 6.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts Item 1, 3, 4 and 5 of the Governance and Transparency Committee.

Governance and Transparency Committee – item 1

Extension of COVID-19 relief for selected fees and charges

That Council approve the proposed suite of COVID-19 relief measures in relation to fees and charges for the period 1 October 2020 to 30 June 2021, as outlined in Attachment 1.

Governance and Transparency Committee – item 3

SKIDATA Parking Software Upgrade

A. That Council note that a Car Park Management-Ipswich Central Contract (13924) was entered into with Point Parking Pty Ltd from 1 July 2019 to manage the Ipswich Central Car Park. The software license and equipment maintenance is to be done under the terms of the preventative equipment maintenance agreement held with Skidata Australasia Pty Ltd.

B. That Council resolve it is satisfied that the exception set out in section 235(b) of the Local Government Regulation 2012 (Regulation) applies and that due to the specialised nature of the system SKIDATA Australasia is the only service supplier that can supply the software to support Council’s existing Car Parking system.

C. That Council resolve to enter into a contract with SKIDATA Australasia for the upgrade of the SKIDATA V14 Parking Logic Software, for the estimated sum of twenty-seven thousand dollars excluding GST ($27,000).

D. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

Governance and Transparency Committee – item 4

Plumbing Trade Services Tender No. 15099

A. That in accordance with s233 of the Local Government Regulation 2012, Council approve a Preferred Supplier Arrangement with three (3) Suppliers for the supply of Plumbing Trade Services.

B. That Council resolve under s233(7) of the Local Government Regulation 2012, it is satisfied that it will obtain better value for money by entering into a Preferred Supplier Arrangement for a term of more than two (2) years.

C. That Council enter into a Preferred Supplier Arrangement with three (3) suppliers as listed below, for the provision of Plumbing Trade Services under a Schedule of Rates agreement to the estimated sum of five million, six hundred and nineteen thousand, one hundred and ninety-five dollars and forty-seven cents excluding GST ($5,619,195.47)(total cost if all extensions are executed), for a period of two (2) years with the option to extend the contract by three (3) x further, one (1) year periods.

1. Primary Supplier – O’Brien Electrical and Plumbing Coopers Plains

2. Secondary Supplier – PlumbPro Plumbing Services

3. Secondary Supplier – CVSG Asset Services Pty Ltd

D. That the Chief Executive Officer be authorised to negotiate and finalise the term of the contract to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

Governance and Transparency Committee – item 5

Oracle Licences, Maintenance and Support

A. That Council resolve it is satisfied under section 235(b) of the Local Government Regulation 2012 (Regulation) that the exception applies and that Oracle, as the owner of the proprietary software, is a supplier providing specialised services in the form of licences, maintenance and support for Council’s current Enterprise Resource Planning (ERP), Linux and Virtual Machine software utilised for the management of Ipswich City Council’s critical and operational financial, purchasing, contract and asset information.

B. That Council enter into a contract with Oracle Corporation Australia Pty Limited for the provision of licences, support and maintenance of the ERP, Linux, Virtual Machine software and any other related software as provided by Oracle for a period of one (1) year with the option to extend the contract by up to four (1) one (1) year periods, for the estimated sum of three million, seven hundred and fifty thousand dollars excluding GST ($3,750,000) total cost if all extensions are executed.

C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

D. That information on the risk profile of this purchase, the benefits and the performance of the vendor to date, be provided prior to the Council Ordinary Meeting scheduled for 26 November 2020.

At 9.25am Councillor Andrew Fechner left the meeting room due to a previously declared interest in Item 2.

Items 2 and 6 of the Governance and Transparency Committee was considered separately.

Governance and Transparency Committee – item 2

Grounds Maintenance and Associated Services

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Jacob Madsen:

A. That in accordance with s233 of the Local Government Regulation 2012, Council approve a Preferred Supplier Arrangement for the supply of Grounds Maintenance and Associated Services.

B. That Council enter into a contract for the provision of Grounds Maintenance and Associated Services with the suppliers listed below for a period of three (3) years with the option to extend the contract by two (2) x further, one (1) year periods, for the estimated sum of eight million, two hundred and ninety three thousand, two hundred and thirty dollars and eighty two cents excluding GST ($8,293,230.82) (total cost if all extensions are executed):

(a) River City Garden & Lawn Pty Ltd

(b) Savco Vegetation Services Pty Ltd

(c) Sundai Vegetation Management Pty Ltd

(d) GLG GreenLife Group Pty Ltd ATF GLG GreenLife Group Unit Trust

(e) Skyline Landscape Services (QLD) Pty Ltd

(f) Austspray Environmental Weed Control Pty Ltd

C. That the Chief Executive Officer be authorised to negotiate and finalise the term of the contract to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Andrew Fechner were present when the vote was taken.

At 9.25am Councillor Andrew Fechner returned to the meeting room.

Governance and Transparency Committee – item 6

Transparency and Integrity Hub - Publication of Councillor Expenses

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

A. That Council resolve that Councillor expenses for current serving Councillors are published only for those who have provided either their express or implied consent to their personal information being published on the Transparency and Integrity Hub.

B. That Council note that the application for a waiver from its obligation to comply with the privacy principles in the public interest in line with section 157 of the Information Privacy Act 2009 in order for certain prescribed personal information of Councillors and Directors of controlled beneficial entities to be published on the Transparency and Integrity Hub is proceeding.

VARIATION

Councillor Tully proposed a variation to Recommendation A in that the words ‘either their’ and ‘or implied’ be deleted.

A. That Council resolve that Councillor expenses for current serving Councillors are published only for those who have provided express consent to their personal information being published on the Transparency and Integrity Hub.

In the absence of a seconder the motion lapsed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Tully

Madsen

Ireland

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The original motion was put and carried.

13.3

Community, Culture, Arts and Sport Committee

Moved by Councillor Andrew Fechner:

Seconded by Councillor Nicole Jonic:

That Council adopt the recommendations of the Community, Culture, Arts and Sport Committee Report No. 2020(04) of 19 November 2020 with the exception of Item 1.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Item 1 of the Community Culture, Arts and Sport Committee No. 2020(04) of 19 November 2020 was considered separately:

Community, Culture, Arts and Sport Committee – item 1

Update on the Ipswich Youth Advisory Council (IYAC)

Moved by Councillor Andrew Fechner:

Seconded by Councillor Nicole Jonic:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

This block motion adopts Item 2, 3, 4 and 5 of the Community, Culture, Arts and Sport Committee of 19 November 2020 as resolutions of the Council:

Community, Culture, Arts and Sport Committee – item 2

COVID-19 Social and Economic Monitoring Report Series

That this series of monitoring reports be received and the contents noted.

Community, Culture, Arts and Sport Committee – item 3

Living in Ipswich Pilot Survey Results

A. That the Living in Ipswich Pilot Views Report and Individual Data Portraits be noted and accepted.

B. That the outline for Council’s annual liveability survey, commencing April 2021 be noted and accepted.

Community, Culture, Arts and Sport Committee – item 4

Evaluation: Children Young People and Families Policy Launch

That Council note the contents of the attached event evaluation reports and outline of next steps.

Community, Culture, Arts and Sport Committee – item 5

Strengthening Community Engagement report

That the report be received and the contents noted.

13.4

Economic and Industry Development Committee

All items of the Economic and Industry Development Committee No. 2020(04), being items 1, 2 and 3 were considered separately.

Economic and Industry Development Committee – item 1

Willowbank (Ebenezer) Intermodal Terminal Social and Economic Benefits and Impacts Report

Moved by Councillor Nicole Jonic:

Seconded by Councillor Russell Milligan:

A. That the findings of the Willowbank Intermodal Terminal Social and Economic Benefits and Impacts Study report be received and noted.

B. That Council note the development of an advocacy plan will be progressed in conjunction with Council to assist in determining Council’s future role in the precinct and to guide advocacy activities.

C. That the Office of Economic Development conduct a series of workshops to engage further with Council regarding the opportunities and issues associated with the future development of the Ebenezer Regional Industrial Area.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Economic and Industry Development Committee – item 2

Pilot Facade Improvement Program

Moved by Councillor Nicole Jonic:

Seconded by Deputy Mayor Marnie Doyle:

A. That Council endorse $93,723.73 of the approved $100,000 Pilot Façade Improvement Program funding support being allocated to assessed applications ranked 1 to 8 in Attachment 1.

B. That Council endorse an additional $36,849.23 (along with the $6,276.27 remaining budget) in funding support to the Pilot Façade Improvement Program to be allocated to assessed applications numbered 9, 10, 11 and 12 in Attachment 1.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Economic and Industry Development Committee – item 3

Food Truck Friendly Council

Moved by Councillor Nicole Jonic:

Seconded by Deputy Mayor Marnie Doyle:

A. That Council determine that Council should be ‘food truck friendly’.

B. That Council endorse the work required to streamline Council processes to make it easier for food trucks to operate in Ipswich.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Adjourn Meeting

Moved by Mayor Teresa Harding:

That the meeting be adjourned at 10.11 am to reconvene at 10.31 am.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

The meeting reconvened at 10.33 am.

13.5

Environment and Sustainability Committee

Recommendation

All items of the Environment and Sustainability Committee Report No. 2020(04) of 19 November 2020 being Items 1, 2 and 3 were considered separately.

Environment and Sustainability Committee – ITEM 1

Sustainability Policy

Moved by Councillor Russell Milligan:

Seconded by Deputy Mayor Marnie Doyle:

That the policy titled ‘Sustainability Policy’ as detailed in Attachment 1 be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Environment and Sustainability Committee – ITEM 2

Waterway Recovery Capital Expenditure Subprogram

Moved by Councillor Russell Milligan:

Seconded by Councillor Andrew Fechner:

A. That a new Waterway Recovery capital works subprogram be created to allow for the delivery of capital projects directly addressing waterway recovery as guided by the Waterway Health Strategy for environmental and biodiversity outcomes.

B. That the prioritised list of projects (Attachment 1), be considered when implementing the Waterway Recovery subprogram as part of the 2021-2022 capital works portfolio.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Environment and Sustainability Committee – ITEM 3

Notice of Motion - Review of Disaster Management Policy

Moved by Councillor Russell Milligan:

Seconded by Councillor Andrew Fechner:

A. That Council review its Disaster Management Policy to confirm that appropriate measures are in place to cater for future weather events and that feedback be sought from councillors by way of a briefing session in relation to the first policy review.

B. That the Disaster Management Policy be amended to change the review term from 2 years to every year immediately following the traditional severe weather season.

C. That a report be provided to a future Council meeting outlining the various weather events and thresholds in place to determine our response and that of other agencies, and what this means to the community by way of support and assistance available.

VARIATION

Councillor Russell Milligan proposed a variation to the motion:

That Recommendation B be amended by including the following words at the beginning of Recommendation B: ‘That as part of undertaking recommendation A, the’.

The mover and seconder of the original motion agreed to the proposed variation.

Moved by Councillor Russell Milligan:

Seconded by Councillor Andrew Fechner:

A. That Council review its Disaster Management Policy to confirm that appropriate measures are in place to cater for future weather events and that feedback be sought from councillors by way of a briefing session in relation to the first policy review.

B. That as part of undertaking Recommendation A, the Disaster Management Policy be amended to change the review term from 2 years to every year immediately following the traditional severe weather season.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

At 10.42 am Councillors Jacob Madsen and Andrew Fechner left the meeting room due to a previously declared interest in Item 13.6.

13.6

Ipswich Central Redevelopment Committee

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

That Council adopt the recommendations of the Ipswich Central Redevelopment Committee Report No. 2020(06) of
19 November 2020 with the exception of Item 6.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillors Jacob Madsen and Andrew Fechner were present when the vote was taken.

The motion was put and carried.

This block motion adopts Items 1, 2, 3, 4, 5 and 7 of the Ipswich Central Redevelopment Committee No. 2020(06) of
19 November 2020.

Ipswich Central Redevelopment Committee – ITEM 1

Nicholas Street Precinct: Communications, Engagement and Activation Monthly Report

That the Nicholas Street Precinct: Communications, Engagement and Activation Monthly Report be received and the contents noted.

Ipswich Central Redevelopment Committee – ITEM 2

Nicholas Street Precinct Executive Report No. 21 to 2 November 2020

That the Nicholas Street Precinct Executive Report No. 21 to 2 November 2020 be received and the contents noted.

Ipswich Central Redevelopment Committee – ITEM 3

Retail Sub-Project Steering Committee - October 2020

That the Retail Sub-project Steering Committee Report No. 4 for October 2020 be received and the contents noted.

Ipswich Central Redevelopment Committee – ITEM 4

Designation of Nicholas Street Mall

A. That Council resolve to approve the inclusion of a notation on the planning scheme zoning maps to define the area of the proposed Nicholas Street mall.

B. That a report listing the pros and cons of the proposed options be considered at the Council Ordinary meeting scheduled for 26 November 2020.

Ipswich Central Redevelopment Committee – ITEM 5

CBD Car Park - Hours of Operation and Fee Structure

A. That the report on the CBD Car Park – Hours of Operation and Fee Structure dated 2 November 2020 be received and the contents noted.

B. That the recommended Hours of Operation and Fee Structure for the CBD Car Park as detailed in the report by the Project Manager entitled ‘CBD Car Park – Hours of Operation and Fee Structure’ dated 2 November 2020 be adopted.

Ipswich Central Redevelopment Committee – ITEM 7

Community Safety Strategy Action Plan - Nicholas Street Precinct

A. That the Community Safety Strategy Action Plan be received and noted.

B. That the budget implications of the Community Safety Strategy Action Plan be received and noted.

Item 6 of the Ipswich Central Redevelopment Committee was considered separately.

Ipswich Central Redevelopment Committee – ITEM 6

Establishment of Safe City Advisory Group

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

A. That Council endorse the creation of the Safe City Advisory Group.

B. That the members of the Safe City Advisory Group be selected at the Council Ordinary Meeting scheduled for 26 November 2020.

VARIATION

Mayor Teresa Harding proposed a variation to the motion:

That the members of the Safe City Advisory Group be as follows:

· Councillor Jacob Madsen

· Deputy Mayor Marnie Doyle

· Councillor Andrew Fechner

· Councillor Kate Kunzelmann

· Councillor Russell Milligan

The mover and seconder of the original motion agreed to the proposed variation.

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

A. That Council endorse the creation of the Safe City Advisory Group.

B. That the members of the Safe City Advisory Group be as follows:

· Councillor Jacob Madsen

· Deputy Mayor Marnie Doyle

· Councillor Andrew Fechner

· Councillor Kate Kunzelmann

· Councillor Russell Milligan

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

At 10.47 am Councillors Jacob Madsen and Andrew Fechner returned to the meeting room.

14. Officers’ Reports

15.1

Consideration of Councillor Advisors and amendment of Councillor Expenses Reimbursement and Administrative Support and related Policies

RECOMMENDATION A

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Marnie Doyle:

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Marnie Doyle:

A. That Council not appoint any councillor advisors.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Consideration of Councillor Advisors and amendment of Councillor Expenses Reimbursement and Administrative Support and related Policies

RECOMMENDATION b

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

B. That the revised policy titled ‘Councillor Expenses Reimbursement and Administrative Support Policy’ as detailed in Attachment 1 be adopted.

VARIATION

Councillor Paul Tully proposed a variation to the motion:

That the following words be added to the end of Recommendation B:

‘with the exception of Item 12 which is to be reconsidered at the December Ordinary Meeting’.

The mover and seconder of the original motion agreed to the proposed variation.

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

B. That the revised policy titled ‘Councillor Expenses Reimbursement and Administrative Support Policy’ as detailed in Attachment 1 be adopted with the exception of Item 12 which is to be reconsidered at the December Ordinary Meeting.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Consideration of Councillor Advisors and amendment of Councillor Expenses Reimbursement and Administrative Support and related Policies

RECOMMENDATION C

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

C. That funding for the Senior Policy and Communications roles be considered for inclusion during a future budget amendment process.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Consideration of Councillor Advisors and amendment of Councillor Expenses Reimbursement and Administrative Support and related Policies

RECOMMENDATION D

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

D. That the revised policy titled ‘Investigations Policy’ as detailed in Attachment 2 be adopted.

Matter to lay on the table

Moved by Councillor Paul Tully:

That the matter lay on the table until the December Council Ordinary Meeting.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.2

Legislative Amendments to Council Meetings Policies

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Marnie Doyle:

A. That the revised policy titled ‘Meeting Procedures Policy’ as detailed in Attachment 1 be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Marnie Doyle:

B. That the revised policy titled ‘Meeting Conduct Policy’ as detailed in Attachment 2 be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.4

Report - Audit and Risk Management Committee No. 2020(05) of 16 November 2020

Moved by Councillor Nicole Jonic:

Seconded by Deputy Mayor Marnie Doyle:

That the report of the Audit and Risk Management Committee No. 2020(05) of 16 November 2020 be received, the contents noted and the recommendations contained therein be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.5

Quarter 1 - Operational Plan 2020-2021 Quarterly Performance Report

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Nicole Jonic:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.6

Monthly Finance Performance Report - October 2020

Moved by Councillor Nicole Jonic:

Seconded by Councillor Kate Kunzelmann:

That the report on Council’s financial performance for the period ending 31 October 2020, submitted in accordance with section 204 of the Local Government Regulation 2012 be considered and noted by Council.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15.7

Queensland Audit Office Final Management Report 2019-2020

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Marnie Doyle:

That the 2019-2020 final management report for Ipswich City Council, as detailed in Attachment 1, be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Councillor Nicole Jonic advised that she previously declared a Prescribed Conflict of Interest in relation to Item 15.8 and that she would be endeavouring to obtain future advice in relation to this declaration.

At 11.28 am Councillor Nicole Jonic left the meeting room due to a previously declared interest in Item 15.8.

15.8 Sub-regional Waste Alliance - Expression of Interest for Resource Recovery and/or Waste Disposal Services		Moved by Mayor Teresa Harding: Seconded by Councillor Paul Tully: A. That Council resolve to adopt one or more of the presented options and associated resolution/s in responding to the outcomes from the Sub-Regional Waste Alliance Expression of Interest (EoI) for resource recovery and / or waste disposal as detailed in this report, and as follows: Option 1. Council proceed with one or more of the potential sub-regional solutions, where the resolution is: 1. That subject to: · the decisions of other Sub-Regional Waste Alliance Councils resulting in minimum ongoing participation thresholds being reached; and · participating Councils agreeing on a new Heads of Agreement and Governance Model; and · participating Councils agreeing upon acceptable operating parameters; The shortlist of potential sub-regional solutions and associated respondents, as identified in Schedule 1 of the confidential evaluation report be invited to participate in an Early Tenderer Involvement (ETI) process: · Solution 1 and/or; · Solution 2 and/or; · Solution 3 (Council can choose one or more of the Solutions or delete those it does not want any further involvement with. By choosing 2 or more solutions, there is the opportunity for an ‘integrated’ solution). 2. That the Mayor and Chairperson, or their Councillor delegate/s, represent Ipswich City Council on the Steering Group as detailed in Section 15 of the confidential evaluation report. 3. That the Chief Executive Officer, or their delegate, be delegated authority to represent Ipswich City Council on the Steering Group as detailed in Section 15 of the confidential evaluation report. 4. That the Chief Executive Officer be delegated authority to execute a new Heads of Agreement as detailed in Section 15 of the confidential evaluation report. 5. That all Expressions of Interest identified in Schedule 2 of the confidential evaluation report be set aside and not considered further for a sub-regional solution. Option 2. Council does not proceed further with one or more of the potential sub-regional solutions, where the resolution is: That Council not proceed any further with a potential sub-regional solution. Option 3. Council participates further in one or more of the individual solutions, where the resolution is: That under the tender consideration plan associated with the Expression of Interest for Resource Recovery and/or Waste Disposal Services, or otherwise in accordance with the Local Government Act and Local Government Regulation, Council identify and proceed with an appropriate procurement process in relation to the following individual solutions, as identified in Schedule 3 of the confidential evaluation report: · Solution 3 · Solution 4 (Council can choose one or more applicable individual solutions from Schedule 3) Option 4. Council does not proceed further in any solutions (sub-regional or individual), where the resolution is: That Council not proceed any further in any procurement related to the Expression of Interest and no further action be taken.
VARIATION		Councillor Paul Tully proposed a variation to the motion: That 2. Under Option 1 the word Chairperson be changed to the Chairperson of the Environment and Sustainability Committee. The seconder of the original motion agreed to the proposed variation.
FURTHER VARIATION		Mayor Teresa Harding proposed a further variation to the motion: That 2. Under Option 1 the Deputy Chairperson of the Environment and Sustainability Committee also be included. That Recommendation A include adoption of solutions 1, 2 and 3. The mover of the original motion agreed to the proposed further variation.
	Moved by Mayor Teresa Harding: Seconded by Councillor Paul Tully: A. That Council resolve to adopt solutions 1, 2 and 3 of the presented options and associated resolution/s in responding to the outcomes from the Sub-Regional Waste Alliance Expression of Interest (EoI) for resource recovery and / or waste disposal as detailed in this report, and as follows: Option 1. Council proceed with one or more of the potential sub-regional solutions, where the resolution is: 1. That subject to: · the decisions of other Sub-Regional Waste Alliance Councils resulting in minimum ongoing participation thresholds being reached; and · participating Councils agreeing on a new Heads of Agreement and Governance Model; and · participating Councils agreeing upon acceptable operating parameters; The shortlist of potential sub-regional solutions and associated respondents, as identified in Schedule 1 of the confidential evaluation report be invited to participate in an Early Tenderer Involvement (ETI) process: · Solution 1 and · Solution 2 and · Solution 3 (Council can choose one or more of the Solutions or delete those it does not want any further involvement with. By choosing 2 or more solutions, there is the opportunity for an ‘integrated’ solution). 2. That the Mayor, Chairperson and Deputy Chairperson of the Environment and Sustainability Committee, or their Councillor delegate/s, represent Ipswich City Council on the Steering Group as detailed in Section 15 of the confidential evaluation report. 3. That the Chief Executive Officer, or their delegate, be delegated authority to represent Ipswich City Council on the Steering Group as detailed in Section 15 of the confidential evaluation report. 4. That the Chief Executive Officer be delegated authority to execute a new Heads of Agreement as detailed in Section 15 of the confidential evaluation report. 5. That all Expressions of Interest identified in Schedule 2 of the confidential evaluation report be set aside and not considered further for a sub-regional solution.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan All Councillors except Councillor Nicole Jonic were present when the vote was taken. The motion was put and carried.
	Moved by Mayor Teresa Harding: Seconded by Councillor Andrew Fechner: B. That the Chief Executive Officer immediately notify in writing, the Chief Executive Officer of Logan City Council as the lead procuring Council for the Expression of Interest, Council’s resolution/s of one or more of the options presented in Recommendation A to this report. C. Where Option 1 is chosen, that the required budget of $110,000 be approved for 2020-2021 via Budget Amendment, and $380,000 for the build of the 2021-2022 budget.
	AFFIRMATIVE NEGATIVE Councillors: Councillors: Harding Nil Madsen Ireland Tully Doyle Fechner Kunzelmann Milligan All councillors except Councillor Jonic were present for the vote. The motion was put and carried.

At 11.55 am Councillor Jonic returned to the meeting.

15.9

Advisory Panel for Chief Executive Officer Annual Performance Appraisal

Moved by Mayor Teresa Harding:

Seconded by Councillor Andrew Fechner:

That Council resolve that Deputy Mayor Marnie Doyle and Councillor Andrew Fechner be appointed to assist the Mayor who will chair the Advisory Panel for the Chief Executive Officer Annual Performance Appraisal.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

At 11.56 am Councillor Andrew Fechner left the meeting room due to a previously declared interest in Item 16.1.

15. Notices of Motion

16.1

Notice of Motion - Footpath Dining

Moved by Councillor Nicole Jonic:

Seconded by Deputy Mayor Marnie Doyle:

A. That Council consider waiving its scheduled footpath dining licence fees for the 2020-2021 financial year for all current, new and additional footpath dining to encourage growth in this area given hospitality has been one of the hardest hit areas during COVID-19 restrictions.

B. That Council review the footpath dining licence application process and standard licence conditions to identify opportunities to simplify the process and ease the regulatory requirements on business.

C. That a report be prepared which identifies:

1. How a footpath dining licence fee waiver may support the expansion of footpath dining in Ipswich.

2. The potential amount of fees to be waived or refunded.

3. Opportunities for simplification of the licence application process and standard licence conditions; and

4. The anticipated benefit of these measures to businesses, residents, and the local economy.

D. That the report be presented to the next relevant meeting of Council no later than January 2021.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Madsen

Ireland

Tully

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

At 12.01 pm Councillor Andrew Fechner returned to the meeting room.

16. Questions on Notice

NOTICE OF MOTION

Councillor Paul Tully tabled the following Notice of Motion

That in the interests of transparency and accountability and to provide a safe, healthy and productive workplace that is focused on eliminating risks associated with the adverse effects of alcohol and other drugs in the workplace, Council implement regular and random drug and alcohol testing for all Councillors, with effect from 1 February 2021.

MEETING CLOSED

The meeting closed at 12.03 pm.

“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”

Council

Meeting Agenda

10 December

2020

Growth Infrastructure and Waste Committee NO. 2020(05)

3 December 2020

Report of the Growth Infrastructure and Waste Committee

for the Council

COUNCILLORS’ ATTENDANCE: Mayor Teresa Harding (Chairperson); Councillors Paul Tully (Deputy Chairperson), Sheila Ireland, Jacob Madsen, Deputy Mayor Marnie Doyle, Andrew Fechner, Kate Kunzelmann, Russell Milligan and Nicole Jonic (not present at commencement)

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (David Farmer), General Manager Infrastructure and Environment (Charlie Dill), General Manager Planning and Regulatory Services (Peter Tabulo), General Manager Corporate Services (Sonia Cooper), Chief Financial Officer (Jeff Keech), Manager Infrastructure Strategy (Tony Dileo), Manager, Assets and Portfolio (Cathy Murray), Manager, Economic and Community Development (Cat Matson), Manager Procurement (Richard White), Property Services Manager (Brett McGrath), Senior Property Officer Acquisitions and Disposals (Paul Lee), Principal Officer Procurement and Contracts Operations (Stephen Bailey), Building Construction and Maintenance Category Manager (Wayne Bichel), Manager, Development Planning (Brett Davey), Manager, Compliance (Alisha Connaughton), Chief of Staff, Office of the Mayor (Bronwyn Voyce), Manager, Legal and Governance (General Counsel) (Tony Dunleavy), Media and Communications Manager (Darrell Giles), Theatre Technician (Ben Harth) and Theatre Technician (Harrison Cate)

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

In accordance with section 150EF of the Local Government Act 2009, Councillor Jacob Madsen informed the meeting that he has a personal interest in Item 5 titled Sports Facility Rehabilitation Priority List of Projects.

The nature of the interest is that he is a member of the Ipswich District Junior Tennis Association where he plays social fixtures and the report highlights the potential need for council works on the facility.

It was moved by Mayor Teresa Harding and seconded by Councillor Kate Kunzelmann that Councillor Jacob Madsen may participate in the meeting in relation to the matter, including by voting on the matter because there is no personal or financial benefit to the councillor and therefore a reasonable person would trust that the final decision is made in the public interest.

The eligible councillors present at the meeting decided that Councillor Madsen may participate in the meeting in relation to the matter, including by voting on the matter.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Doyle

Fechner

Kunzelmann

Milligan

All councillors except Councillors Jacob Madsen and Nicole Jonic (absent) took park in the vote on this matter.

_________________________

In accordance with section 150EQ of the Local Government Act 2009 Councillor Andrew Fechner informed the meeting that he advised the Chief Executive Officer of a Declarable Conflict of Interest at the Councillor Workshop/Briefing Session on 12 November 2020 in relation to Item 13 titled Preferred Supplier Arrangement – Supply of Arboriculture Services.

The nature of the declarable interest is that Councillor Fechner is close friends with the family that own and operate Savco Vegetation Services Pty Ltd.

Councillor Andrew Fechner advised that he will leave the meeting room (including any area set aside for the public) while this matter is being discussed and voted on.

_________________________

In accordance with section 150EQ of the Local Government Act 2009, Councillor Sheila Ireland informed the meeting that she advised the Chief Executive Officer of a Declarable Conflict of Interest at the Councillor Workshop/Briefing Session on 12 November 2020 in relation to Item 13 titled Preferred Supplier Arrangement – Supply of Arboriculture Services.

The nature of the declarable conflict of interest is that her son was a former employee of SAVCO Pty Ltd and that he has not worked at Savco for at least two years.

It was moved by Mayor Teresa Harding and seconded by Councillor Andrew Fechner that Councillor Ireland does not have a declarable conflict of interest in the matter because there is no personal or financial benefit to the councillor and therefore a reasonable person would trust that the final decision is made in the public interest.

The eligible councillors present at the meeting decided that Councillor Ireland may participate in the meeting in relation to the matter, including by voting on the matter.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Madsen

Doyle

Fechner

Kunzelmann

Milligan

All councillors except Councillors Sheila Ireland and Nicole Jonic (absent) took park in the vote on this matter.

Councillor Nicole Jonic arrived at the meeting at 9.03 am.

BUSINESS OUTSTANDING

Nil

CONFIRMATION OF MINUTES

1. Confirmation of the Minutes of the Meeting held on 12 November 2020

DECISION

Moved by Councillor Russell Milligan:

Seconded by Deputy Mayor Marnie Doyle:

That the Minutes of the Growth, Infrastructure and Waste Committee No. 2020(04) held on 12 November 2020 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

OFFICERS’ REPORTS

2. Path Rehabilitation Priority List of Projects

This is a report concerning the path rehabilitation project listing that forms part of the ‘Path Rehabilitation’ capital works portfolio sub-program.

DECISION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Jacob Madsen:

That the prioritised list of path rehabilitation projects, as detailed in Attachment 3 of the report by the Senior Planning Officer (Asset Management) dated 19 October 2020, be considered when developing Council’s 2021-2022 Capital Works budget.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

3. Parks Rehabilitation Priority List of Projects

This is a report concerning the parks rehabilitation project listing that forms part of the ‘Parks Rehabilitation’ capital works portfolio sub-program.

DECISION

Moved by Councillor Kate Kunzelmann:

Seconded by Councillor Russell Milligan:

That the prioritised list of parks rehabilitation projects, as detailed in Attachment 3 of the report by the Senior Planning Officer (Asset Management) dated 14 October 2020, be considered when developing Council’s 2021-2022 Capital Works budget.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Attachments

1. Updated Attachment 3 to show a listing of parks that will receive organic softfall replacement

4. Water Quality Rehabilition Capital Works Portfolio Sub-Program - Priority List of Projects 2020-2021

This is a report concerning the water quality rehabilitation project listings that form part of the ‘Water Quality Rehabilitation’ capital works portfolio sub-program.

DECISION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

That the prioritised list of water quality rehabilitation projects, as detailed in Attachment 1 of the report by the Planning Officer (Natural Environment) dated 25 November 2020, be considered when developing Council’s next capital works portfolio.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

5. Sports Facility Rehabilitation Priority List of Projects

This is a report concerning the sports facility rehabilitation project listing that forms part of the ‘Sports Facility Rehabilitation’ capital works portfolio sub-program.

DECISION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Russell Milligan:

That the prioritised list of sports facility rehabilitation projects, as detailed in Attachment 3 of the report by the Senior Planning Officer (Asset Management) dated 14 October 2020, be considered when developing Council’s 2021-2022 Capital Works budget.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

6. Facility Rehabilitation Priority List of Projects

This is a report concerning the facility rehabilitation project listing that forms part of the ‘Facility Rehabilitation’ capital works portfolio sub-program. .

DECISION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Russell Milligan:

That the prioritised list of facility rehabilitation projects, as detailed in Attachment 3 of the report by the Senior Planning Officer (Asset Management) dated 15 October 2020, be considered when developing Council’s 2021-2022 Capital Works budget.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

7. Bridge and Culvert Rehabilitation Priority List of Projects

This is a report concerning the bridge and culvert rehabilitation project listing that forms part of the ‘Bridge and Culvert Rehabilitation’ capital works portfolio sub-program.

DECISION

Moved by Councillor Kate Kunzelmann:

Seconded by Deputy Mayor Marnie Doyle:

That the prioritised list of bridge and culvert rehabilitation projects, as detailed in Attachment 3 of the report by the Senior Planning Officer (Asset Management) dated 16 October 2020, be considered when developing Council’s 2021-2022 Capital Works budget.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

8. Drainage Rehabilitation List of Priority Projects

This is a report concerning the drainage rehabilitation project listing that forms part of the ‘Drainage Rehabilitation’ capital works portfolio sub-program.

DECISION

Moved by Councillor Andrew Fechner:

Seconded by Deputy Mayor Marnie Doyle:

That the prioritised list of drainage rehabilitation projects, as detailed in Attachment 3 of the report by the Senior Planning Officer (Asset Management) dated 26 October 2020, be considered when developing Council’s 2021-2022 Capital Works budget.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

9. Kerb and Channel Rehabilitation Priority List of Projects

This is a report concerning the kerb and channel rehabilitation project listing that forms part of the ‘Kerb and Channel Rehabilitation’ capital works portfolio sub-program.

DECISION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Andrew Fechner:

That the prioritised list of kerb and channel rehabilitation projects, as detailed in Attachment 3 of the report by the Senior Planning Officer (Asset Management) dated 3 November 2020, be considered when developing Council’s 2021-2022 Capital Works budget.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Attachments

1. Updated Attachment 3 to include suburb name for all projects

10. Sealed Road Rehabilitation Priority List of Projects

This is a report concerning the sealed road rehabilitation project listing that forms part of the ‘Sealed Road Rehabilitation’ capital works portfolio sub-program. .

DECISION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Andrew Fechner:

That the prioritised list of sealed road rehabilitation projects, as detailed in Attachment 3 of the report by the Senior Planning Officer (Asset Management) dated 6 November 2020, be considered when developing Council’s 2021-2022 Capital Works budget.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

11. iGO Annual Report Card 2019 - 2020

This is a report outlining the results of the 2019 - 2020 Annual Report Card for the delivery of the City of Ipswich Transport Plan (iGO). The report provides an overview of the status of iGO related projects and transport trends being experienced in Ipswich. There is a risk that due to Council’s current direction, essential strategic transport projects will not be in place to meet the needs of the city’s expected growth. In order to achieve the adopted goals and outcomes identified in iGO, additional effort, resources and investment would be required to facilitate the implementation of iGO infrastructure projects.

DECISION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

A. That the report be received and the contents noted.

B. That Council continue to support the City of Ipswich Transport Plan (iGO) and give regard to the iGO mode share targets and a shift to more sustainable forms of travel in Ipswich when considering future Council investment priorities.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Attachments

1. Updated Attachment 2 to include the correct Attachment

12. 12190 Road Resurfacing and Maintenance, Ipswich Region

This is a report concerning the recommendation to award Tender 12190 Road Resurfacing and Maintenance and seek Council’s approval to establish two (2) Preferred Supplier Arrangements with Stanley Macadam Pty Ltd (Primary Supplier) and RPQ Asphalt Pty Ltd (Primary Supplier) for the provision of Road Resurfacing and Maintenance services.

After undertaking an open tender and receiving a number of competitive offers, the Evaluation Panel has identified the abovementioned suppliers as the recommended preferred suppliers. Both suppliers have demonstrated extensive experience providing the required services, offering an effective methodology which demonstrates a thorough understanding of Council’s requirements.

Both suppliers have a strong presence in the local region with their asphalt plants located in the Ipswich area. RPQ Asphalt’s head office is also located within the Ipswich region.

The estimated spend under this arrangement will likely exceed $8 million per year with a total contract value of $40 million if all extensions are exercised. The annual spend may increase after the first two (2) years as per the three (3) year Capital Portfolio projects.

The attachment/s to this report are confidential in accordance with section 254J(g) and (i) of the Local Government Regulation 2012 as they include commercial in-confidence information.

DECISION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Kate Kunzelmann:

A. That in accordance with s233 of the Local Government Regulation 2012, Council approve a Preferred Supplier Arrangement with two (2) suppliers for the supply of Road Resurfacing and Maintenance services.

B. That Council resolve under s233(7) of the Local Government Regulation 2012, it is satisfied that it will obtain better value for money by entering into a Preferred Supplier Arrangement for a term of more than two (2) years.

C. That Council enter into a contract with two (2) suppliers as listed below, for the provision of Road Resurfacing and Maintenance services under a Schedule of Rates agreement to the estimated sum of forty million dollars ($40,000,000) excluding GST (total cost if all extensions are exercised), for a period of two (2) years with the option to extend the contract by three (3) further, one (1) year periods.

1. Primary Supplier – Stanley Macadam Pty Ltd

2. Primary Supplier – RPQ Asphalt Pty Ltd

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

Councillor Andrew Fechner left the meeting at 9.21 am due to a previously declared interest in Item 13.

13. Preferred Supplier Arrangement - Supply of Arboriculture Services

This is a report concerning the recommendation to award Tender 14985 Arboriculture Services and seek the Council's approval to establish seven (7) Preferred Supplier Arrangements with the following suppliers:

1. Active Tree Services Pty. Ltd.

2. Bush Born Enterprises Pty Ltd as the trustee for The Bush Bourne Unit Trust trading as Australian Tree Services

3. PowerClear Pty Ltd

4. Heritage Tree Services Pty Ltd ATF Rowan Family Trust

5. River City Garden & Lawn Pty Ltd

6. Savco Vegetation Services Pty Ltd

7. Benjamin Young Family Trust t/a Arbor Australis Consulting Pty. Ltd.

After undertaking an open tender and receiving eighteen (18) competitive offers, the Evaluation Panel has identified these suppliers as the recommended preferred suppliers. They demonstrated extensive experience providing the required services, offering an effective methodology which demonstrates a thorough understanding of the Council's requirements.

Of the recommended suppliers two (2) are Local Businesses – Bush Born Enterprises Pty (company registered office in postcode 4306) and Savco Vegetation Services Pty Ltd (head office in Ipswich at 134 Briggs Road, Raceview 4305), the remainder, except for Arbor Australis Consulting Pty Ltd, a Specialist Arborist consultancy services, indicated a willingness to support local industry.

Council’s estimated expenditure for Arboriculture Services to Council assets under this agreement is estimated to cost $5,079,604 (ex GST) for the total contract period of three (3) years with the option to extend the contract by two (2) x further, one (1) year periods. Expenditure with each supplier will not be distributed evenly, with total expenditure with some suppliers likely to exceed $2,000,000 ex GST.

The attachment/s to this report are confidential in accordance with section 254J(g), (i) of the Local Government Regulation 2012 as they include commercial in-confidence information.

DECISION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Jacob Madsen:

A. That in accordance with s233 of the Local Government Regulation 2012, Council approve a Preferred Supplier Arrangement for the supply of Arboriculture Services.

C. That Council enter into a contract for the provision of Arboriculture Services with the suppliers listed below for a period of three (3) years with the option to extend the contract by two (2) x further, one (1) year periods, for the estimated sum of five million, seventy nine thousand, six hundred and four dollars ($5,079,604) (total cost if all extensions are executed):

· Active Tree Services Pty. Ltd.

· Bush Born Enterprises Pty Ltd as the trustee for The Bush Bourne Unit Trust trading as Australian Tree Services

· PowerClear Pty Ltd

· Heritage Tree Services Pty Ltd ATF Rowan Family Trust

· River City Garden & Lawn Pty Ltd

· Savco Vegetation Services Pty Ltd

· Benjamin Young Family Trust t/a Arbor Australis Consulting Pty. Ltd

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Kunzelmann

Milligan

Jonic

All Councillors except Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

Councillor Andrew Fechner returned to the meeting at 9.26 am.

14. IED Capital Portfolio Financial Performance Report - October 2020

This is a report concerning Infrastructure and Environment Department’s (IED) capital portfolio financial performance for the period ending 31 October 2020.

DECISION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Russell Milligan:

That the monthly financial performance report on the Infrastructure and Environment Department’s Capital Portfolio Budget for 2020-2021 be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

15. Local Government Illegal Dumping Partnership Program

On the 10 March 2020 Ipswich City Council entered into a Grant Deed with the Department of Environment and Science under the Local Government Illegal Dumping Partnerships Program which provided $3.6 million in State funding to 29 participating local governments over 12 months to monitor, act on and prevent illegal dumping activities. The partnerships program is to fund on-ground compliance officers to investigate and prevent illegally dumped waste entering Queensland’s environment. Ipswich City Council was successful in being awarded the maximum grant amount of $200,000 for the 2020-2021 period.

DECISION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Nicole Jonic:

That Council note the contents of the report and the attachment.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

16. Court Action Status Report

This is a report concerning a status update with respect to current court actions associated with development planning related matters.

DECISION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Andrew Fechner:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

17. Exercise of Delegation Report

This is a report concerning applications that have been determined by delegated authority for the period 21 October 2020 to 23 November 2020.

It should be noted that the attached report has additional application categories included which has resulted in a more fulsome delegated authority report. These additional categories include Building and Plumbing and Survey Plan applications. In addition, there is some additional information in the report to assist in identifying the location and type of development or work.

DECISION

Moved by Councillor Nicole Jonic:

Seconded by Councillor Kate Kunzelmann:

That the report be received and the contents noted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

NOTICES OF MOTION

18. Notice of Motion - Opportunities for 'Riding the Revolution' report recommendations

This is a notice of motion submitted by Councillor Andrew Fechner concerning the recent McKell Institute active transport report ‘Riding the Revolution – A new approach to Active Transport in South East Queensland’.

Councillor Fechner gave notice of his intention to move the following motion at Council’s Growth Infrastructure and Waste Committee of 3 December 2020:

RECOMMENDATION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Nicole Jonic:

A. That Council note the recent McKell Institute active transport report "Riding the Revolution – A New Approach to Active Transport in South East Queensland" and consider its recommendations.

B. That a report be prepared which identifies opportunities for "Riding the Revolution" report recommendations to be incorporated in Council's future active transport planning activities and be considered during future review of the City of Ipswich "iGO Active Transport Plan".

C. That the report be presented to a future meeting of the Growth, Infrastructure and Waste Committee no later than March 2021.

VARIATION TO MOTION

Councillor Andrew Fechner proposed a variation to the motion:

That Recommendation B and C be amended as follows:

B. That during a review of the City of Ipswich cycling policies, council officers identify opportunities for "Riding the Revolution" report recommendations to be incorporated in the review of these policies.

C. That this review be presented to a future meeting of the Growth, Infrastructure and Waste Committee no later than May 2021.

The seconder of the original motion agreed to the proposed variation.

DECISION

Moved by Councillor Andrew Fechner:

Seconded by Councillor Nicole Jonic:

A. That Council note the recent McKell Institute active transport report "Riding the Revolution – A New Approach to Active Transport in South East Queensland" and consider its recommendations.

B. That during a review of the City of Ipswich cycling policies council officers identify opportunities for "Riding the Revolution" report recommendations to be incorporated in the review of these policies.

C. That this review be presented to a future meeting of the Growth, Infrastructure and Waste Committee no later than May 2021.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

19. Notice of Motion - Waste and Circular EconoMY Transformation Directive

This is a notice of motion submitted by Councillor Marnie Doyle concerning Waste and the Circular Economy.

Councillor Marnie Doyle gave notice of her intention to move the following motion at the Growth Infrastructure and Waste Committee Meeting of 3 December 2020:

DECISION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Andrew Fechner:

That Council resolve to:

1. Adopt the below ‘Waste and Circular Economy Transformation Directive’ (the Directive) to guide the strategic agenda and operational activities of Council in addressing the myriad of complex waste and resource recovery challenges and opportunities faced by the city today and in the future.

WASTE AND CIRCULAR ECONOMY TRANSFORMATION DIRECTIVE

a) Establish a Waste Code of Practice

To achieve better outcomes for our community, we will guide best practice among waste producers and operators by creating and implementing an Ipswich Waste Code of Practice in partnership with key stakeholders.

b) Drive Industry Best Practice

We will create and adopt a diverse range of policies and measures which we will use to advocate for other levels of Government to deliver legislative reform, drive industry transformation, and guide Ipswich City Council to deliver best practice waste management services on behalf of our community.

c) Strong Compliance Culture

We will use the full power of Council’s policy and legal instruments to drive performance improvements of waste management operations within our communities. We will monitor and enforce approval conditions with greater diligence and we will hold the State Government to account to take greater action on matters for which it is responsible.

d) Strategic and Sequenced Remediation

We will advocate for and seek to ensure the orderly sequencing and proper remediation of mining voids and end-of-life sites across the Ipswich local government area, and seek for a range of alternate remediation options to be considered. Strategic sequencing will be based on infrastructure, topographical, environmental and social opportunities and constraints. We will proactively seek appropriate investment and funding to ensure community benefits are realised from site remediation.

e) Protect Our Residential Amenity

We will actively discourage new waste industry developments in close proximity to residential areas where it is clear the development impacts will not be manageable onsite and will negatively detract from amenity. At the same time we will discourage residential encroachment in close proximity to areas designated for future industrial development.

f) Partnering and Collaboration

We will lead and work collaboratively with all levels of government and SEQ Councils to transform the region’s management of waste streams from linear to a circular ‘recycle-reuse-remake’ solution to achieve an overall reduction of waste going to landfill in Ipswich.

g) Lead by Example

We will investigate and progressively adopt relevant best practice waste collection and management solutions; and we will provide clear market signals and explicit benchmarks so best-practice commercial operators will invest in Ipswich with confidence.

h) Leverage Waste Industry Opportunities

We will seek to influence State and Commonwealth waste management policies and strategies and we will align our current and future waste management activities and attract funding so we can leverage industry development opportunities.

i) Create a better return for Ipswich

We will advocate for fair and equitable compensation, investment and benefits proportionate to the waste volumes processed in Ipswich from both industry and other levels of government.

j) Plan for the Future

Through policy intervention and industry collaboration we will ensure that all landfill and waste processing sites, once they are closed, do not leave a negative legacy impact on the city or our residents.

2. Delegate to the Chief Executive Officer the establishment of an internal program with adequate resourcing to develop a corresponding Strategy and Implementation Plan that will deliver outcomes aligned with the ‘Waste and Circular Economy Transformation Directive’.

The Program Implementation Plan must include a Community and Stakeholder Communication and Engagement plan to ensure Council is providing a regular update on the progress of the ‘Waste and Circular Economy Transformation Directive’ program implementation.

3. Delegate to the Chief Executive Officer the establishment of a joint Waste and Circular Economy Transformation Taskforce with the Queensland Government and key stakeholders. The joint-taskforce will collaborate on solutions that address negative community impacts (including odour, air and noise quality) and transform the local industry through state government policy and legislative levers. Actions taken by the joint-taskforce should align with the intent of ‘Waste and Circular Economy Transformation Directive’.

4. Proactively monitor compliance of waste and resource recovery operations in Ipswich and expedite enforcement of non-compliant activities, within the power of Council’s delegations, to drive industry performance improvements.

5. Prepare a report to Council quarterly to provide an update on the progress of the Waste and Circular Economy Transformation Directive program implementation.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Harding Nil

Tully

Ireland

Madsen

Doyle

Fechner

Kunzelmann

Milligan

Jonic

The motion was put and carried.

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 9.00 am.

The meeting closed at 10.15 am.

Council

Meeting Agenda

10 December

2020

Governance and Transparency Committee NO. 2020(05)

3 December 2020

Report of the Governance and Transparency Committee

for the Council

COUNCILLORS’ ATTENDANCE: Councillor Jacob Madsen (Chairperson); Councillors Russell Milligan (Deputy Chairperson), Mayor Teresa Harding, Deputy Mayor Marnie Doyle, Kate Kunzelmann and Nicole Jonic

COUNCILLOR’S APOLOGIES: Nil

OFFICERS’ ATTENDANCE: Chief Executive Officer (David Farmer), General Manager Corporate Services (Sonia Cooper), Chief Financial Officer (Jeff Keech), Property Services Manager (Brett McGrath), Manager Procurement (Richard White), General Manager Infrastructure and Environment (Charlie Dill), General Manager Planning and Regulatory Services (Peter Tabulo), Manager Economic Development (Cat Matson), Media and Communications Manager (Darrell Giles), Theatre Technician (Ben Harth) and Theatre Technician (Harrison Cate)

DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA

Nil

BUSINESS OUTSTANDING

Nil

CONFIRMATION OF MINUTES

1. CONFIRMATION OF MINUTES - Governance and Transparency Committee No. 2020(04) of 19 November 2020

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Russell Milligan:

That the minutes of the Governance and Transparency Committee No. 2020(04) of 19 November 2020 be confirmed.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

OFFICERS’ REPORTS

2. Renewal of Lease to The Creche and Kindergarten Association Limited over 460-466 Redbank Plains Road, Redbank Plains

This is a report concerning the proposed renewal of a lease over part of land located at 460-466 Redbank Plains Road, Redbank Plains and described as Lease B in Lot 109 on RP124178 on SP243513 between Ipswich City Council (Council) to The Creche and Kindergarten Association Limited (C&K).

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Mayor Teresa Harding:

A. That Council apply the exception under section 236(1)(b)(ii) and 236(2) of the Local Government Regulation 2012 (Qld) (Regulation) and dispose of the valuable non-current asset located over part of 460-466 Redbank Plains Road, Redbank Plains and described as Lease B in Lot 109 on RP124178 on SP243513 (“the land”) directly and by leasehold interest to The Creche and Kindergarten Association Limited as a ‘Community Organisation’.

B. That Council enter into a Lease with The Creche and Kindergarten Association Limited (“the lessee”) for a period of 5 years.

C. That pursuant to section 257(1) of the Local Government Act 2009, Council delegate the power to the Chief Executive Officer to authorise, negotiate and finalise the terms of the Lease, to be executed by Council and to do any other acts necessary to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

3. Surrender of Existing Lease and New Lease to The Australian Red Cross Society

This is a report concerning the proposed termination of the existing lease to the Australian Red Cross Society over premises located in the Humanities Building, 56 South Street, Ipswich and the establishment of a new lease to the Australian Red Cross (Red Cross) in Council’s City Plaza Building located at 2 Bell Street, Ipswich.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Nicole Jonic:

A. That Council resolve to terminate the existing Lease with Australian Red Cross Society (Lease No. 601143245 as registered on Title) in Council’s Humanities Building located at 56 South Street, Ipswich and described as Lot 2 on CP864211.

B. That Council apply the exception under section 236(1)(b)(ii) and 236(2) of the Local Government Regulation 2012 (Qld) (Regulation) and dispose of the valuable non-current asset located Level 5, 2 Bell Street, Ipswich and described as part of Lot 1 on RP157021 (“the land”) directly and by leasehold interest to The Australian Red Cross as a ‘Community Organisation’.

C. That Council enter into a new Lease with the Australian Red Cross located on Level 5 of the Council City Plaza Building, 2 Bell Street, Ipswich and described as Lot 1 on RP157021 for a ten (10) year term on a nominal rental of one dollar ($1.00) per annum, if demanded.

D. That pursuant to section 257(1) of the Local Government Act 2009, Council delegate the power to the Chief Executive Officer to authorise, negotiate and finalise the terms of the Lease, to be executed by Council and to do any other acts necessary to implement Council’s decision.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

4. SAP Software Maintenance (Crystal Reports Licensing)

This is a report seeking a Council resolution by Ipswich City Council (Council) to continue the annual licensing and maintenance renewal for Council’s Crystal Reports software with SAP Australia Pty Ltd (SAP).

This proprietary software was purchased in 2005 through a procurement process and its continued use is considered essential to Council. Crystal Reports is an embedded, critical and widely used data reporting application.

A resolution of Council is sought to allow the continuation of the renewal of the annual licensing and maintenance with SAP for up to five (5) further one (1) year periods to allow for cover until 23 February 2026, pending the implementation of the iVolve project.

SAP is meeting Council’s performance expectations for the provision of the licences and technical support and maintenance.

This is an estimated total cost of up to fifty-eight thousand, five hundred and twenty dollars ($58,520.00) excluding GST if the renewal is taken up for each of the five (5) years factoring in a 5% annual increase allowance. This is an average annual cost of approximately eleven thousand, seven hundred and four dollars ($11,704.00) (ex GST) over the full five (5) year period.

The attachment/s to this report are confidential in accordance with section 254J(g) of the Local Government Regulation 2012 as they include commercial in-confidence information.

RECOMMENDATION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

A. That Council resolve it is satisfied under section 235(b) of the Local Government Regulation 2012 (Regulation) that the exemption under s235(b) of the Regulation applies and that because of the specialised nature of the services that are sought, it would be impractical or disadvantageous for Council to invite quotes or tenders as SAP is the only specialist supplier reasonably available to continue to provide annual Licensing and Maintenance Support for Council’s Crystal Reports software for the following reason:

1. Due to the proprietary nature of the SAP Crystal Reports software there is no other Supplier that can provide the Licensing and Maintenance of this software that is required to enable the continued access to the reports that have been developed using said software and that are utilised Council-wide across a range of system applications.

B. That Council resolve it is satisfied to continue to renew the annual Licencing and Maintenance for the Crystal Reports software with SAP for up to five (5) further one (1) year periods to allow for cover until 23 February 2026, for an estimated total cost of up to fifty-eight thousand, five hundred and twenty dollars ($58,520.00) excluding GST if the renewal is taken up for each of the five (5) years factoring in a 5% annual increase allowance.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

Matters Arising - Quarterly Report on iVolve

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Councillor Kate Kunzelmann:

That a quarterly report on iVolve be presented to council and that a briefing session be provided to councillors prior to submission of the report.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

5. Skidata Parking Equipment Maintenace Contract

This is a report recommending a Care Ongoing Maintenance Contract – Recommended Service Agreement for the SKIDATA Parking Equipment, to cover all business hours labour to respond to issues and deliver preventative maintenance servicing.

Council’s primary purpose for utilising the SKIDATA parking equipment is to improve the parking equipment under the Car Park Management- Ipswich Central Contract.

This report recommends that Council resolves that the exception set out in section 235(b) of the Local Government Regulation 2012 applies and that Council proceeds with the engagement of SKIDATA Australasia Pty Ltd to deliver the preventative maintenance servicing of the existing SKIDATA Parking Equipment for the estimated sum of twenty thousand dollars excluding GST ($20,000) per annum for a three (3) year period, totalling $60,000 excluding GST.

The attachment/s to this report are confidential in accordance with section 254J(g) of the Local Government Regulation 2012 as they include commercial in-confidence information.

RECOMMENDATION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Kate Kunzelmann:

A. That Council note that a Car Park Management-Ipswich Central Contract (13924) was entered into with Point Parking Pty Ltd from 1 July 2019 to manage the Ipswich Central Car Park. The parking equipment maintenance is to be undertaken on the terms of the preventative equipment maintenance agreement held with SKIDATA Australasia Pty Ltd.

B. That Council resolve it is satisfied that the exception set out in section 235(b) of the Local Government Regulation 2012 (Regulation) applies and that SKIDATA Australasia is a specialised service supplier and the sole supplier of the existing parking equipment, capable of delivering the preventative maintenance servicing of the SKIDATA parking equipment.

C. That Council resolve to enter into a contract with SKIDATA Australasia for the preventative maintenance servicing of the SKIDATA parking equipment, for the total estimated sum of sixty thousand dollars excluding GST ($60,000) over a three (3) year period.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

6. Capital Investment in Provisional Projects Policy

This is a report concerning a proposed Policy for Capital Investment in Provisional Projects.

RECOMMENDATION

Moved by Deputy Mayor Marnie Doyle:

Seconded by Councillor Russell Milligan:

A. That the report be received and the contents noted.

B. That the policy titled ‘Capital Investment in Provisional Projects’ as outlined in the report by the Infrastructure Strategy and Planning Manager dated 11 November 2020, be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

7. Preferred Supplier Arrangement - Supply, Installation and Maintenance of Intelligent Transport Infrastructure System

This is a report concerning the recommendation to award Tender 14997 Supply, Installation, Commissioning and Maintenance of Intelligent Transport System Infrastructure and seek the Council’s approval to establish four (4) Preferred Supplier Arrangements with J & P Richardson Industries Pty Ltd (Primary Supplier), Downer EDI Works Pty Ltd (Secondary Supplier), GNB Energy Pty Ltd (Secondary Supplier) and Pensar Utilities Pty Ltd (Secondary Supplier) for the provision and installation and maintenance of Intelligent Transport Infrastructure System.

After undertaking an open tender and receiving a number of competitive offers, the Evaluation Panel has identified the abovementioned suppliers as the recommended preferred suppliers. All four (4) suppliers have demonstrated extensive experience providing the required services, offering an effective methodology which demonstrates a thorough understanding of Council’s requirements.

All four (4) suppliers offered a competitive price for the above referenced scope. The Primary supplier has been an incumbent supplier and has been employing local staff and supporting local business. Downer EDI Works Pty Ltd, GNB Energy Pty Ltd and Pensar Utilities Pty Ltd bring extensive experience in construction of minor builds components having supplied similar services to the neighbouring councils.

The cost of Supply, Installation, Commissioning and Maintenance of Intelligent Transport System Infrastructure is estimated at $2,094,440 (ex GST) for the total contract period of two (2) years with the option to extend the contract by two (2) x further, one (1) year periods. Further to those identified costs new minor capital builds are expected to cost approximately $2,400,000 (ex GST) over the full term of the contract as described in the Strategic Tender Evaluation Plan (STEP) document. The approximate total value of the contract is $4,494,440 (ex GST).

The attachment/s to this report are confidential in accordance with section 254J(g) of the Local Government Regulation 2012 as they include commercial in-confidence information.

RECOMMENDATION

Moved by Mayor Teresa Harding:

Seconded by Deputy Mayor Marnie Doyle:

A. That in accordance with s233 of the Local Government Regulation 2012, Council approve a Preferred Supplier Arrangement for the Supply, Installation, Commissioning and Maintenance of Intelligent Transport System Infrastructure.

C. That Council enter into a Preferred Supplier Arrangement with four suppliers as listed below, for Supply, Installation, Commissioning and Maintenance of Intelligent Transport System Infrastructure under a Schedule of Rates agreement to the estimated sum of four million and five hundred thousand dollars excluding GST ($4,500,000) (total cost if all extensions are executed), for a period of two (2) years with the option to extend the contract by two (2) x further, one (1) year periods.

1. Primary Supplier – J & P Richardson Industries Pty Ltd

2. Secondary Supplier – Downer EDI Works Pty Ltd

3. Secondary Supplier - Pensar Utilities Pty Ltd

4. Secondary Supplier – GNB Energy Pty Ltd

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

8. 2020-2021 Budget Amendment - November 2020

This is a report concerning proposed amendment of the 2020-2021 budget, submitted in accordance with Section 170(3) of the Local Government Regulation 2012.

RECOMMENDATION

Moved by Councillor Nicole Jonic:

Seconded by Mayor Teresa Harding:

That the proposed amended 2020-2021 Budget and Long Term Financial Forecast, as detailed in Attachments 1, 2, 3 and 5, to the report by the Chief Financial Officer dated 26 November 2020, be adopted.

AFFIRMATIVE NEGATIVE

Councillors: Councillors:

Madsen Nil

Milligan

Harding

Doyle

Kunzelmann

Jonic

The motion was put and carried.

NOTICES OF MOTION

Nil

MATTERS ARISING

Nil

PROCEDURAL MOTIONS AND FORMAL MATTERS

The meeting commenced at 10.47 am.

The meeting closed at 11.04 am.

Council

Meeting Agenda

10 December

2020

Doc ID No: A6652593

ITEM: 13.1

SUBJECT: Council, Committee Meetings and Briefings/Workshop dates for 2021 and January 2022

AUTHOR: Meetings Coordination Manager

DATE: 3 December 2020

Executive Summary

This matter was laid on the table at the Council Ordinary Meeting held on 26 November 2020.

This is a report concerning the proposed 2021 Ipswich City Council – Council, Committee Meetings and Briefings/Workshop schedule.

The schedule has been prepared on a 4 weekly cycle with the exception of April and September where a break has been included over Easter and the September school holidays noting that there is still a meeting scheduled towards the end of the second week.

The December meeting has been arranged so that all committees are held on one day allowing the Council meeting to occur just prior to the commencement of school holidays.

Briefing and workshops have been proposed to occur generally on the first and last week of the month and run from 9.00 am to 4.00 pm on these days. The exception to this proposal is April, July and September where due to school holidays, only one session has been scheduled.

Allowance has also been made for Strategic Workshops and tentative dates proposed each month after the Growth, Infrastructure and Waste Committee from 11.00 am to 4.00 pm. These sessions are intended for strategic workshops only such as waste and budget discussions.

Recommendation/s

This matter was laid on the table at the Council Ordinary Meeting of 26 November 2020.

A. That the Council, Committee Meetings and Briefings/Workshop dates for 2021 and January 2022 be held as detailed in Attachment 1 and as outlined below:

COUNCIL/COMMITTEE	MEETING DAY AND TIME	MEETING DATES
Council Ordinary Meeting	Thursday - 9.00 am	28 February 2021 25 March 2021 29 April 2021 27 May 2021 24 June 2021 22 July 2021 19 August 2021 16 September 2021 21 October 2021 18 November 2021 9 December 2021 27 January 2022
Growth, Infrastructure and Waste	Thursday - 9.00 am	11 February 2021 11 March 2021 15 April 2021 13 May 2021 10 June 2021 8 July 2021 5 August 2021 2 September 2021 7 October 2021 4 November 2021 2 December 2021
Governance and Transparency	Thursday - 9.00 am	18 February 2021 18 March 2021 22 April 2021 20 May 2021 17 June 2021 15 July 2021 12 August 2021 9 September 2021 14 October 2021 11 November 2021
December only – all committees held on one day – 10 minutes after the conclusion of the Growth, Infrastructure and Waste Committee		2 December 2021
Community, Culture, Arts and Sport	Thursday - 10 minutes after the conclusion of the Governance and Transparency Committee	18 February 2021 18 March 2021 22 April 2021 20 May 2021 17 June 2021 15 July 2021 12 August 2021 9 September 2021 14 October 2021 11 November 2021 2 December 2021
Economic and Industry Development	Thursday - 10 minutes after the conclusion of the Community, Culture, Arts and Sport Committee	18 February 2021 18 March 2021 22 April 2021 20 May 2021 17 June 2021 15 July 2021 12 August 2021 9 September 2021 14 October 2021 11 November 2021 2 December 2021
Environment and Sustainability	Thursday - 10 minutes after the conclusion of the Economic and Industry Development Committee	18 February 2021 18 March 2021 22 April 2021 20 May 2021 17 June 2021 15 July 2021 12 August 2021 9 September 2021 14 October 2021 11 November 2021 2 December 2021
Ipswich Central Redevelopment Committee	Thursday - 10 minutes after the conclusion of the Environment and Sustainability Committee	18 February 2021 18 March 2021 22 April 2021 20 May 2021 17 June 2021 15 July 2021 12 August 2021 9 September 2021 14 October 2021 11 November 2021 2 December 2021
Briefings/Workshops	Tuesday - 9.00 am to 4.00 pm	2 February 2021 23 February 2021 2 March 2021 30 March 2021 27 April 2021 4 May 2021 25 May 2021 2 June 2021 22 June 2021 27 July 2021 2 August 2021 24 August 2021 7 September 2021 5 October 2021 19 October 2021 9 November 2021 30 November 2021
Strategic Workshops	Thursday – 11.00 am to 4.00 pm	11 February 2021 11 March 2021 15 April 2021 13 May 2021 10 June 2021 8 July 2021 5 August 2021 2 September 2021 7 October 2021 4 November 2021

RELATED PARTIES

· Mayor and Councillors

· Chief Executive Officer

· Executive Leadership Team

· Meetings Coordination Manager

Advance Ipswich Theme

Listening, leading and financial management

Purpose of Report/Background

In order to meet its legislative commitments the Council must set a date and time of future meetings. This report outlines the proposed schedule for council and committee meetings for 2021 and January 2022.

The Local Government Regulation 2012 states that a council must meet at least once in each calendar month.

Legal/Policy Basis

This report and its recommendations are consistent with the following legislative provisions:

Local Government Act 2009

Local Government Regulation 2012

RISK MANAGEMENT IMPLICATIONS

Council is required to adopt a meetings schedule and publish at least once per year the meetings schedule.

Financial/RESOURCE IMPLICATIONS

Not applicable.

COMMUNITY and OTHER CONSULTATION

A draft meetings calendar was sent to all councillors for comment however at the time of writing this report, no comments were received.

Conclusion

In order to meet its legislative commitments the Council must set a date and time of future meetings. The 2021 Ipswich City Council – Council, Committee Meetings and Briefings/Workshops Calendar has been prepared in accordance with section 257(1) of the Local Government Regulation 2012 to ensure there is a meeting of the local government held at least once in each month.

Attachments and Confidential Background Papers

1.	Draft 2021 Council, Committee, briefings and workshops calendar ⇩
2.	Further option - Draft 2021 Council, Committee, Briefings and Workshops calendar ⇩

Vicki Lukritz

Meetings Coordination Manager

I concur with the recommendations contained in this report.

Wade Wilson

Manager Executive Services

I concur with the recommendations contained in this report.

Sean Madigan

General Manager - Coordination and Performance

“Together, we proudly enhance the quality of life for our community”

Option	Description
1	Eats: Complete remaining base-building work - requires the full internal refurbishment of the building sufficient for tenant occupation and fit-out
2a	Metro B: Complete remaining streetscape and related public realm works in Union Place and Nicholas Street (including the Union Place southern footpath). Façade upgrade (all street frontages) and associated building envelope modifications Metro A: Façade upgrade (Nicholas Street frontage only)
2b	Metro B: Complete base-building work – requires full internal refurbishment of Metro B sufficient for tenant occupation and fit-out (once 50% of the Metro B tenancies have executed AFLs in place), this option requires completion of Option 2a in order to proceed

Description	Value
Original Retail Project Variation Proposal (Dec 2019)	+ $35,893,269
Variation 1 – Retail Design Development Phase (Jan-Apr 2020)	- $443,300
Variation 2 – Design Development Disbursements (Jan-Apr 2020)	- $17,160
Variation 3 – Eats Awning and Adjacent Streetscape Works (July 2020)	- $1,818,182
Revised Retail Project Variation - Funds Uncommitted	+ $33,614,627

Option	Description	Forecast Construction Cost
1	Eats: Complete the remaining base-building work to enable tenant fit-out to commence	$3,000,000
2a	Metro B: Complete the streetscape/façade/ building envelope (includes Metro A façade)	$12,800,000
2b	Metro B: Complete base-building work to enable tenant fit-out to commence (requires completion of Option 2a in order to proceed)	$2,900,000
	Total of all Options 1, 2a and 2b	$18,700,000

Executive Summary

Recommendation/s

RELATED PARTIES

Advance Ipswich Theme

Purpose of Report/Background

Legal/Policy Basis

RISK MANAGEMENT IMPLICATIONS

Financial/RESOURCE IMPLICATIONS

COMMUNITY and OTHER CONSULTATION

Conclusion

Attachments and Confidential Background Papers

Executive Summary

Recommendation/s

PURPOSE OF REPORT/BACKGROUND

Attachments and Confidential Background Papers

Executive Summary

Recommendation/s

RELATED PARTIES

Advance Ipswich Theme

Purpose of Report/Background

Legal/Policy Basis

RISK MANAGEMENT IMPLICATIONS

Financial/RESOURCE IMPLICATIONS

COMMUNITY and OTHER CONSULTATION

No consultation was undertaken in the preparation of this report. Conclusion

It is recommended that council consider:

1.	Existing Section 12 amendments proposed at Council Ordinary Meeting of 26 November 2020 ⇩
2.	Revised Section 12 amendments for consideration ⇩
3.	Investigations Policy (Track Changes) ⇩
4.	Investigations Policy (Clean Skin) ⇩