MINUTES of Council Ordinary Meeting

26 May 2020

Held in the Council Chambers, Administration Building

45 Roderick Street, Ipswich

The meeting commenced at 9.01 am

 

ATTENDANCE AT COMMENCEMENT

Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Sheila Ireland, Nicole Jonic, Paul Tully, Marnie Doyle, Andrew Fechner, Kate Kunzelmann and Russell Milligan

WELCOME TO COUNTRY

Aunty Lilly accompanied by Aunty Maria presented the Welcome to Country in recognition of National Sorry Day – 26 May 2020 and the commencement of National Reconciliation Week 2020 – 27 May to 3 June 2020 – In this together.

 

Aunty Lilly and Aunty Maria presented the Mayor with a token of thanks.

 

Mayor Teresa Harding thanked Aunty Lilly and Aunty Maria for presenting the Welcome to Country, for their tireless work in the community, for sharing and helping everyone acknowledge the history and journey that all Australians take and acknowledged the suffering that has occurred in the past which all cultures should respect.

 

OPENING PRAYER

Councillor Sheila Ireland

APOLOGIES AND LEAVE OF ABSENCE

Nil

CONDOLENCES

 

Nil

TRIBUTES

 

Nil

 

G. PresentATion OF Petitions

 

G1.

PETITION – SKATE PARK SUTTON PARK, BRASSALL

Petition received by Jim Madden MP Member for Ipswich West on behalf of residents of Brassall containing 61 signatures, requesting council demolish and reconstruct the Skate Park at Sutton Park, Brassall, to meet all relevant safety requirements, after full consultation with the residents of Brassall.

 

 

Moved by Councillor Kate Kunzelmann:

 

That the petition be referred to the appropriate council department for investigation and the preparation of a response or report back to council.

 

Seconded Councillor Russell Milligan

 

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

H.

PRESENTATIONS AND DEPUTATIONS

Nil

I.

PUBLIC PARTICIPATION

Mayor Teresa Harding noted 6 public participation submissions received from residents on the following matters:

Item J – Feedback on Confirmation of Minutes

Submission comment: That before confirming the minutes, councillors should note that for best practice governance, minutes should state specific reasons why the meeting was closed and a summary of what was discussed while the matter was closed.

Response: Mayor Teresa Harding confirmed that at the General Purposes Committee the meeting was closed twice and that residents would like to have an explanation provided in the minutes as to why a matter is commercial in confidence.

Item N – Report of the General Purposes Committee

Submission comment: In future the CBD development should not be discussed at the General Purposes Committee. It is of major community interest.

The General Purposes Committee should not be used for every matter before Council. Doing so undermines the new Council initiative to accept community submissions unless submissions are also accepted for the committee. Otherwise, the community can only make submissions after the decisions have effectively been made. Residents of Ipswich are going to get very sceptical of the General Purposes Committee.

Response: Mayor Teresa Harding stated that this matter would be taken on notice.

Item 5 on the report of the General Purposes Committee – Amendment of Council’s Meeting Procedure Policy

Submission comment: This matter is a waste of Council time and Councillors should focus on strategic issues of importance to the community.

Response: Mayor Teresa Harding outlined that it is a policy decision of council that any change to policy must come to council so that it can be dealt with in an open and accountable manner.

Item P2 – Notice of Motion in relation to recognition of David Pahlke

Submission comment: The submission referenced that they were against this matter.

Response: Mayor Teresa Harding noted this comment.

Officer’s Report – Establishment of Ipswich Central Redevelopment Standing Committee

Submission comment: The resident raised concern about the Ipswich Central Redevelopment Standing Committee and that it does not go back to the old days of Ipswich City Properties in that it is not a board but is a true governance committee and ensuring that paperwork and documentation is open to the public.

Response: Mayor Teresa Harding noted this comment.

Officer’s Report – Establishment of Ipswich Central Redevelopment Standing Committee

Submission comment: If this committee is to be made up of the current Councillors, then for the Ipswich community to feel confident in the process for the redevelopment of the CBD, going forward, Councillors that were part of the past Council should not be able to represent the community on this committee. This way the community would feel confident that there is a new focus and transparency from the Council.

Response: Mayor Teresa Harding noted this comment.

 

 

 

J. Confirmation of Minutes

 

J1.

Confirmation of Minutes of Ordinary Meeting

Moved by Councillor Jacob Madsen:

That the Minutes of the Ordinary Meeting held on 24 March 2020 be confirmed.

 

Seconded by Deputy Mayor Marnie Doyle

 

Mayor Teresa Harding sought comment from the Chief Executive Officer and the former Interim Administrator as to the accuracy of the minutes.

 

The Chief Executive Officer and former Interim Administrator (Steve Greenwood) confirmed the minutes as true and correct.

 

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

 

J2.

Confirmation of Minutes of POST-ELECTION Meeting

Moved by Councillor Russell Milligan:

That the Minutes of the Post-Election Meeting held on 27 April 2020 be confirmed.

 

Seconded by Deputy Mayor Marnie Doyle

 

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

 

K. mayoral Minute

 

K1.

Full Report on the health and management of the Bremer River and Ipswich waterways

Moved by Mayor Teresa Harding:

That a full report on Council’s roles and responsibilities in the management of the Bremer River and Ipswich waterways be presented to Council for consideration of future actions and investment priorities.

 

 

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

 

The motion was put and carried.

 

L. Declarations of Interest in matters on the agenda

 

conflict of interest

Councillor Jacob madsen

 

In accordance with section 175E of the Local Government Act 2009, Councillor Jacob Madsen informed the meeting that he has, or could reasonably be taken to have, a conflict of interest in Item N1. for item 11, 12, 13 and 14 of the Report of the General Purposes Committee and in the Officer’s Report Item 8.3 titled Establishment of Ipswich Central Redevelopment Standing Committee.

 

The nature of the interest is that he is Assistant Secretary of the Ipswich Trades Hall and Labour Day Committee which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment program that council is undergoing.

 

Councillor Jacob Madsen came to the conclusion that because of the nature of the conflict, he will exclude himself from the meeting while these matters are debated and the vote taken.

 

material personal interest

Councillor andrew fechner

 

In accordance with section 175C of the Local Government Act 2009, Councillor Andrew Fechner informed the meeting that he has a Material Personal Interest in Item N1. for items 11, 12, 13 and 14 of the Report of the General Purposes Committee and in the Officer’s Report Item 8.3 titled Establishment of Ipswich Central Redevelopment Standing Committee.

 

The nature of the interest is that he stands to gain a benefit or suffer a loss due to his business interest in Bar Heisenberg Pty Ltd which is located in the top of town at 164 Brisbane Street, Ipswich.

Councillor Andrew Fechner advised he will exclude himself from the meeting while these matters are debated and the vote taken.

 

M. Business Outstanding

 

m.

Lifting Matters from the table

Moved by Deputy Mayor Marnie Doyle:

That the following matters be lifted from the table and dealt with accordingly:

·        M1 – Cherish the Environment Foundation Limited – 2018-2019 Financial Statements and Final Management Report

·        M2 – Cherish the Environment Foundation – Council Representatives.

 

Seconded by Councillor Jacob Madsen

 

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

 

M1.

Cherish the Environment Foundation Limited - 2018-2019 Financial Statements and Final Management Report

Moved by Councillor Kate Kunzelmann:

A.            That the 2018-2019 Financial Statements for Cherish the Environment Foundation Limited, as detailed in Attachment 1 of the report by the Principal Financial Accountant dated 21 April 2020, be received and noted.

B.             That the 2018-2019 Final Management Report for Cherish the Environment Foundation Limited, as detailed in Attachment 2 of the report by the Principal Financial Accountant dated 21 April 2020, be received and noted.

Seconded by Councillor Sheila Ireland

 

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

 

M2.

Cherish the Environment Foundation - Council Representatives

Moved by Councillor Andrew Fechner:

A.          That Council nominate Councillor Andrew Fechner and a suitably qualified member of staff as determined by the Chief Executive Officer to be its representatives for the Cherish the Environment Limited Board.

B.          That Cherish the Environment Foundation Limited be advised of Council’s nominations as its representatives for the Cherish the Environment Limited Board.

Seconded by Deputy Mayor Marnie Doyle.

 

 

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

 

n. Reception and Consideration of Committee Reports

 

n1.

REPORT OF THE General Purposes Committee – Items 1 to 9

Moved by Mayor Teresa Harding:

That the General Purposes Committee Report No. 2020(01) of 19 May 2020 be received and adopted with the exception of Items 10, 11, 12, 13 and 14.

Seconded by Deputy Mayor Marnie Doyle.

 

 

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

 

n1.

General Purposes Committee – item 10

Moved by Councillor Russell Milligan:

 

That Item 10 (Funding Arrangements for Brisbane Lions Stadium, Springfield) of the General Purposes Committee Report No. 2020(01) of 19 May 2020 be received and adopted.

 

Seconded by Councillor Nicole Jonic

 

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

 

 

At 9.55 am Councillors Jacob Madsen and Andrew Fechner left the meeting room due to their declared interest in Items 11, 12, 13 and 14 of the report of the General Purposes Committee.

 

N1.

GENERAL PURPOSES COMMITTEE – ITEM 11

Moved by Councillor Nicole Jonic:

 

That Item 11 (Ipswich Central Program Report No 23 to 3 April 2020 and No 24 to 8 May 2020) of the General Purposes Committee Report No. 2020(01) of 19 May 2020 be received and adopted.

Seconded by Deputy Mayor Marnie Doyle.

 

 

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Ireland

Jonic

Tully

Doyle

Kunzelmann

Milligan

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

 

N1.

GENERAL PURPOSES COMMITTEE – ITEM 12

Moved by Councillor Nicole Jonic:

That Item 12 Tender Consideration Plan – Appointment of Retail Leasing Agent, Nicholas Street – Ipswich Central Project of the General Purposes Committee Report No. 2020(01) of 19 May 2020 be received and adopted.

Seconded by Councillor Russell Milligan.

 

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Ireland

Jonic

Tully

Doyle

Kunzelmann

Milligan

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

 

N1.

GENERAL PURPOSES COMMITTEE – ITEM 13

Moved by Councillor Russell Milligan:

That Item 13 – Development Application Recommendation – 143, 143A, 163 Brisbane Street, 23, 24 Ipswich City Mall and 2 (Lot 1) Bell Street, Ipswich – 10301/20190/CA – Material Change of Use for a Business Use, Entertainment Use, Recreation Use and Shopping Centre of the General Purposes Committee Report No. 2020(01) of 19 May 2020 be received and adopted.

Seconded by Councillor Sheila Ireland

 

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Ireland

Jonic

Tully

Doyle

Kunzelmann

Milligan

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

 

N1.

GENERAL PURPOSES COMMITTEE – ITEM 14

Moved by Deputy Mayor Marnie Doyle:

Item 14 – Governance Arrangements for Ipswich Central Redevelopment of the General Purposes Committee Report No. 2020(01) of 19 May 2020 be received and adopted.

Seconded by Councillor Russell Milligan

 

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Ireland

Jonic

Tully

Doyle

Kunzelmann

Milligan

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

 

At 10.04 am Councillors Jacob Madsen and Andrew Fechner returned to the meeting room.

 

o. Officers’ Reports

 

O1.

Quarterly Performance Report - Q3 19/20FY

Moved by Deputy Mayor Marnie Doyle:

That the report be received and the contents noted.

 

Seconded by Councillor Kate Kunzelmann.

 

 

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

 

SUPPLEMENTARY MOTION

Moved by Councillor Ireland

 

That a report outlining the current strategy and policies for libraries including future deployment of library pods, be presented to a future meeting as well as the usage and costing of the Karalee library pod.

 

Seconded by Deputy Mayor Marnie Doyle

VARIATION TO MOTION

Councillor Russell Milligan proposed a variation to the motion:

That the report be presented to the next Council Ordinary meeting.

The mover and seconder of the supplementary motion agreed to the proposed variation.

That a report outlining the current strategy and policies for libraries including future deployment of library pods, be presented to the next Council Ordinary meeting as well as the usage and costing of the Karalee library pod.

 

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

 

O2.

Report - Audit and Risk Management Committee No. 2020(02) of 20 May 2020

Moved by Deputy Mayor Marnie Doyle:

A.            That the General Manager (Corporate Services) provide an update to the August Audit and Risk Management Committee in relation to the resolution of Cherish the Environment Foundation issues including the proposed governance arrangements and responses to the issues raised by the Queensland Audit Office and Internal Audit.

B.             That the draft Internal Audit Annual Plan for 2020-2021 that includes the draft Strategic Three Year Internal Audit Plan for 2020-2023 (Attachment 2) as prepared by the Chief Audit Executive be considered and endorsed by the Audit and Risk Management Committee.

C.             That through the Audit and Risk Management Committee Chair, the final valuation report for 2019-2020 (to be finalised by mid-June 2020) be circulated to Committee Members for discussion and endorsement and if required a special Audit and Risk Management Committee meeting be convened to approve and endorse the report prior to 30 June 2020.

D.            That a presentation relating to processes and controls for maintaining privacy on council related matters and information be presented to the August meeting of the Audit and Risk Management Committee.

E.             That a presentation relating to council’s IT general Control Framework including IT governance, accountabilities, delegations access and process controls and cyber security from a council perspective, be presented to the August meeting of the Audit and Risk Management Committee.

Seconded by Councillor Nicole Jonic.

 

 

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

 

The motion was put and carried.

 

 

At 10.20 am Councillors Jacob Madsen and Andrew Fechner left the meeting room due to their declared interest in Item 3 titled Establishment of Ipswich Central Redevelopment Standing Committee.

 

O3.

Establishment of Ipswich Central Redevelopment Standing Committee

Moved by Councillor Russell Milligan:

A.             That Council establish the Ipswich Central Redevelopment Committee.

B.             That Council determine the membership of the Ipswich Central Redevelopment Committee, including the appointment of the Chair of the Committee.

C.             That the Ipswich Central Redevelopment Committee be held 10 minutes after the conclusion of the General Purposes Committee on 23 June 2020 and 21 July 2020 with further meetings to be confirmed by Council.

D.             That the terms of reference for the Ipswich Central Redevelopment Committee as shown in Attachment 1 be adopted.

Seconded by Councillor Nicole Jonic.

 

VARIATION TO MOTION

Deputy Mayor Marnie Doyle proposed a variation to Recommendation B:

That Deputy Mayor Marnie Doyle be appointed as Chairperson of the Ipswich Central Redevelopment Committee and that membership comprise of Mayor Teresa Harding, Councillors Kate Kunzelmann, Nicole Jonic and Russell Milligan.

The mover and seconder agreed to the proposed variation of Recommendation B.

A.            That Council establish the Ipswich Central Redevelopment Committee.

B.             That Deputy Mayor Marnie Doyle be appointed as Chairperson of the Ipswich Central Redevelopment Committee and that membership comprise of Mayor Teresa Harding, Councillors Kate Kunzelmann, Nicole Jonic and Russell Milligan.

C.             That the Ipswich Central Redevelopment Committee be held 10 minutes after the conclusion of the General Purposes Committee on 23 June 2020 and 21 July 2020 with further meetings to be confirmed by Council.

D.            That the terms of reference for the Ipswich Central Redevelopment Committee as shown in Attachment 1 be adopted.

 

Mayor Teresa Harding called for a division on the vote

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Ireland

Jonic

Tully

Doyle

Kunzelmann

Milligan

All Councillors except Councillor Jacob Madsen and Councillor Andrew Fechner were present when the vote was taken.

The motion was put and carried.

 

At 10.28 am Councillors Jacob Madsen and Andrew Fechner returned to the meeting room.

 

p. Notices of Motion

 

p1.

Notice of Motion - Use of captioning on live stream meetings

Moved by Councillor Sheila Ireland:

 

That Ipswich City Council ensures that Council meetings are accessible and inclusive for all people with a disability through the use of captioning on publically available live stream meetings.

 

Seconded by Councillor Kate Kunzelmann

VARIATION TO MOTION

Mayor Teresa Harding proposed a variation to the motion:

 

That a report be presented back to council to explore the accessibility, costs, schedule, timeframes and capability to allow for an informed decision.

 

The mover and seconder agreed to the proposed variation.

 

 

Mayor Teresa Harding called for a division on the vote

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

 

p2.

Notice of Motion - Recognition of David Pahlke

Moved by Councillor Sheila Ireland:

 

That Ipswich City Council recognise the contribution of David Pahlke to Rosewood and surrounds and his longstanding efforts to establish a local library with the installation of a plaque next to the official Rosewood Library opening plaque.

Seconded by Councillor Paul Tully.

 

Mayor Teresa Harding called for a division on the vote

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Ireland                                       Harding

Tully                                           Madsen

                                                       Jonic

                                                      Doyle

                                                    Fechner

                                                Kunzelmann

                                                    Milligan

 

The motion was put and lost.

MOTION

Moved by Mayor Teresa Harding:

 

That a report on all community assets named after dismissed councillors be submitted to the next council ordinary meeting.

 

Seconded by Councillor Kate Kunzelmann

VARIATION TO MOTION

Deputy Mayor Marnie Doyle proposed a variation to the motion:

 

That a report listing all community assets and infrastructure named after dismissed councillors be submitted to the next council ordinary meeting.

 

The mover and seconder agreed to the proposed variation.

 

 

Mayor Teresa Harding called for a division on the vote.

AFFIRMATIVE                        NEGATIVE                              ABSTAINED

Councillors:                          Councillors:                            Councillors:

Harding

Madsen

Ireland

Jonic

Tully

Doyle

Fechner

Kunzelmann

Milligan

The motion was put and carried.

 

q. Questions on Notice

Nil

 


MEETING CLOSED

The meeting closed at 10.47 am.