IPSWICH
CITY
COUNCIL
AGENDA
of the
Please note - In order to maintain appropriate social distancing protocols, members of the public are not able to physically attend Council meetings, however the virtual Council meetings will be available for real-time viewing or listing on Council’s streaming page.
Held in the Council Chambers
2nd floor – Council Administration Building
45 Roderick Street
IPSWICH QLD 4305
On Tuesday, 26 May 2020
at 9.00
am
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Council Meeting Agenda |
26 May 2020 |
B. WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY:
· Welcome to Country by Aunty Lilly in recognition of National Sorry Day – 26 May 2020 and the commencement of National Reconciliation Week 2020 – In this together – 27 May to 3 June 2020
C. OPENING PRAYER:
D. APOLOGIES AND LEAVE OF ABSENCE:
E. CONDOLENCES:
F. TRIBUTES:
· Tabling of Petition received from Jim Madden MP Member for Ipswich West on behalf of residents of Brassall.
H. PRESENTATIONS AND DEPUTATIONS:
I. PUBLIC PARTICIPATION:
J. CONFIRMATION OF MINUTES:
· Ipswich City Council - Minutes of Meeting of 24 March 2020........................ 5
· Ipswich City Council - Minutes of Special Meeting of 27 April 2020............. 11
· Full Report on the health and management of the Bremer River and Ipswich waterways......................................................................................................... 55
L. DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA:
M. BUSINESS OUTSTANDING – INCLUDING CONDUCT MATTERS AND MATTERS LYING ON THE TABLE TO BE DEALT WITH:
Lifting of the following matters from the table:
· Cherish the Environment Foundation Limited - 2018-2019 Financial Statements and Final Management Report................................................................................ 57
· Cherish the Environment Foundation - Council Representatives..................... 99
N. RECEPTION AND CONSIDERATION OF COMMITTEE REPORTS:
General Purposes Committee's Report............................................................ 37
· Quarterly Performance Report - Q3 19/20FY................................................ 107
· Report - Audit and Risk Management Committee No. 2020(02) of 20 May 2020 139
· Establishment of Ipswich Central Redevelopment Standing Committee....... 149
· Notice of Motion - Use of captioning on live stream meetings..................... 103
· Notice of Motion - Recognition of David Pahlke............................................ 105
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Council Meeting Agenda |
26 May 2020 |
Unconfirmed Minutes of Council Ordinary Meeting
24 March 2020
Held in the Council Chambers, Administration Building
45 Roderick Street, Ipswich
The
meeting commenced at 9.01 am
The Interim Administrator advised that he is bound to declare Conflict of Interests and potential Conflict of Interests.
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ATTENDANCE AT COMMENCEMENT |
Steve Greenwood (Interim Administrator) |
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WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY |
Steve Greenwood (Interim Administrator) Ipswich City Council respectfully acknowledges the Traditional Owners as custodians of the land upon which we meet. We pay our respects to their elders, past, present and emerging, as the keepers of the traditions, cultures and stories of a proud people. |
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OPENING PRAYER |
Steve Greenwood (Interim Administrator) Let us in silence pray or reflect upon our responsibilities to the people of Ipswich. We meet today to serve our community, to use our resources wisely and well, to represent all members of our community fairly and to make decisions that promote the common good. |
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APOLOGIES AND LEAVE OF ABSENCE |
Nil |
Confirmation of Minutes
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Confirmation of Minutes of Ordinary Meeting |
The Interim Administrator of the Ipswich City Council resolves: That the Minutes of the Ordinary Meeting held on 25 February 2020 be confirmed. The motion was put and carried. |
INTERIM ADMINISTRATOR Minute
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Interim Administrator Minute - Covid-19 Temporary Fees and Charges Relief |
The Interim Administrator of the Ipswich City Council resolves: That the amendments to the 2019-2020 Fees and Charges as detailed in Attachment 1 be adopted in recognition of the impact of the COVID-19 pandemic on Ipswich businesses. The motion was put and carried. |
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Attachments 1. Covid-19 Temporary Fees and Charges Relief 2. Attachment within Attachment 1 |
Reception and Consideration of Committee Reports
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Economic Development Committee |
The Interim Administrator of the Ipswich City Council resolves: That the Economic Development Committee Report No. 2020(02) of 17 March 2020 be received and adopted. The motion was put and carried. |
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Growth and Infrastructure Committee |
The Interim Administrator of the Ipswich City Council resolves: That the Growth and Infrastructure Committee Report No. 2020(02) of 17 March 2020 be received and adopted. The motion was put and carried. |
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Communities Committee |
The Interim Administrator of the Ipswich City Council resolves: That the Communities Committee Report No. 2020(02) of 17 March 2020 be received and adopted. The motion was put and carried. |
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Governance Committee |
The Interim Administrator of the Ipswich City Council resolves: That the Governance Committee Report No. 2020(02) of 17 March 2020 be received and adopted. The motion was put and carried. |
Officers’ Reports
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Delegation of Council Powers and Functions to Chief Executive Officer |
The Interim Administrator of the Ipswich City Council resolves: A. That the Interim Administrator of Ipswich City Council repeal the instruments of delegation from Council to the Chief Executive Officer as detailed in Attachment 1 of this report dated 13 March 2020. B. That the Interim Administrator of Ipswich City Council delegates the powers or functions of the Ipswich City Council to the Chief Executive Officer in accordance with Delegation Instrument LGD-2020-1, as amended, (including the amended attached schedule of powers) as detailed in Attachment 2 of this report dated 13 March 2020. The motion was put and carried. |
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CONSIDERATION OF LATE REPORT |
In accordance with section 8.3.2 of Council’s Meetings Procedures Policy, the Interim Administrator moved that the following late officer’s report be considered: |
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Temporary Local Planning Instruments No. 1 and No. 2 of 2020 (Waste Activity Regulation) |
The Interim Administrator of the Ipswich City Council resolves: A. That Council adopt Temporary Local Planning Instrument No. 2 of 2020 as included in Attachment 4 (Attachment 4 was amended at the post-election meeting of 27 April 2020 – Item F.1) in accordance with correspondence from the Minister for State Development, Manufacturing, Infrastructure and Planning dated 18 March 2020 approving the making of the instrument. B. That the Manager, City Design, be requested to attend to the relevant matters associated with the implementation of the temporary local planning instrument, including: 1. amending the relevant documents and Council databases; 2. placement of public notices of the temporary local planning instrument; and
3. forwarding notification of the adoption of the temporary local planning instrument to the Chief Executive of the Department of State Development, Manufacturing, Infrastructure and Planning pursuant to the provisions of the Planning Act 2016 and the Minister’s Guidelines and Rules. The motion was put and carried. |
CLOSING COMMENTS
As this was the last Council meeting for the Interim Administrator (Steve Greenwood), he made the following closing comments:
Three months ago when I started in this role I would never have thought that we would be facing, as a community and globally, the challenges that we are. That said, with all that we are facing now in terms of the corona virus it is quite easy to forget the achievements that the council and we have all made over the past 18 months. They have been very significant, they have consumed a lot of resources, a lot of time and a lot of effort from a lot of very good people. It is very important to not lose sight of that fact as we move into this next phase of dealing with the crisis posed by COVID-19.
In handing over to the incoming elected council, I’m very confident that our systems, policies and procedures are now ready to go, the council staff and leaders have done a great job in doing that. We have a great Executive Leadership Team and we are ready to return to elected leadership.
Of course we couldn’t have picked a more difficult time to be doing this. It is going to be a very challenging time where we are not only, as an Executive Leadership Team, building the capacity of our elected members so they can do their job; at the same time we are dealing with one of the most significant challenges that the organisation would have dealt with for many years.
An observation that I have also made is that, having been involved with local government for a number of decades now, it is at times like this that local government shines. It is in times of disruption and disaster across the community that local government does what it does very well; in many ways it is a quiet achiever, it just keeps on doing what it does best.
The message to staff and definitely the Executive Leadership Team is that never lose sight of the fact that your role is critical, that civic order and that civic support is going to be critical going forward. It is a critical role often forgotten as you stand up to deal with this crisis.
Finally, thank you to the Chief Executive Officer and thank you to other members of the Executive Leadership Team, for your support over the past 18 months and particularly the past three (3) months. I wish you all the best in the weeks and months ahead, it is going to be challenging, just when you thought you only had one challenge, you’ve been presented with two (2) very significant challenges, the return of elected representatives, plus having to deal with the corona virus. I am very confident you will deal with it, thank you again and best of luck.
MEETING CLOSED |
The meeting closed at 9.16 am |
“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”
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Council Meeting Agenda |
26 May 2020 |
Unconfirmed Minutes of Council post-election Meeting
27 April 2020
Held in the Council Chambers, Administration Building
45 Roderick Street, Ipswich
The meeting commenced at 2.00 pm
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ATTENDANCE AT COMMENCEMENT |
Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen,
Sheila Ireland, Nicole Jonic, Paul Tully, Marnie Doyle, Andrew Fechner, Kate
Kunzelmann and Russell Milligan |
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WELCOME MESSAGE FROM THE MAYOR |
Mayor Teresa Harding made the following welcome speech: I’d like to welcome and introduce your new council to you.
From my left we have the Division 1 Councillor Jacob Madsen and Councillor Sheila Ireland, Division 2 Councillor Nicole Jonic and Councillor Paul Tully, Division 3 Councillor Marnie Doyle and Councillor Andrew Fechner, Division 4 Councillor Kate Kunzelmann and Councillor Russell Milligan.
To ensure health directives are followed we have had to set three tables to my right to accommodate the distancing rules.
You will see that you have elected a council with a wide age spread. You have a council of 9 councillors with councillors in their 20s, 30s, 40s, 50s, 60s and 70s.
One of the councillors, Cr Andrew Fechner, is the youngest councillor in our 160 year history and I am the first female mayor of Ipswich.
Eight of the nine councillors are parents and three councillors are grandparents.
We have two returning councillors and seven brand new councillors, including myself, where this is their first time being an elected representative of their community.
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Our combined experiences and professions come from nursing, IT, law, accounting, business owners, stay at home parent and serving in the Army.
I think you have voted in a council with very diverse backgrounds and life experiences and I know that we will work hard to do our best to represent you and include you as we lead our beautiful city.
This is the first time Ipswich City Councillors are being live streamed. And I welcome and encourage residents to participate. I am very disappointed that we are not able to have members of the public at this meeting due to the health restrictions. Public participation at council meetings is an excellent democratic tool and I look forward to ensuring that this occurs as soon as the health directives allow it.
As your Mayor, I need to address the fact that the previous council was dismissed, and that we had an Interim Administrator appointed to run our council.
I attended the Queensland Parliament on 21 August 2018. I heard the debate in the parliament to dismiss the previous council. All five state MPs in the Ipswich area spoke on the need to dismiss the previous council, Jo-Anne Miller former member for Bundamba, Jennifer Howard member for Ipswich, Jim Madden member for Ipswich West, Charise Mullen member for Jordan and Jon Krause member for Scenic Rim, all spoke in support of dismissing the council. When the Speaker called for a division I was there. The bells went off, doors were locked and all 93 state MPs from across all political parties voted unanimously … they voted to dismiss the former council. I saw it with my own eyes.
As your elected Mayor I will do everything in my powers to make sure your council is never disgraced on the floor of the Queensland Parliament again.
At the public hearing into the then-proposed dissolution of your council, the CCC chairperson Mr Alan MacSporran QC said:
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“There has been a collapse of public confidence in that council and those councillors. That is what is being addressed here. It is not about them individually being guilty of misconduct or otherwise. It is about systemic failures collectively of good governance, and a lack of transparency and accountability across-the-board. They stand or fall, as they must, under the Local Government Act and the Constitution of Queensland as the body, the entity, collectively responsible for the good governance of that community. There has been a failure of that.”
Interim administrator Greg Chemello's report VISION2020 outlined the challenges and I quote him from an ABC article:
"The previous culture was one of secrecy and fiefdoms, there was a lack of respect for the law and a culture of doing deals which rippled through the organisation," he said.
"Many staff had been bullied or were guilty of bullying. With some councillors determined to direct the work of officers in operational matters, there was a clear lack of respect for process and people."
Let me be clear, there will be no tolerance for that same culture in your council.
Our previous council lost us at least $78 million as per the McGrath Nichol’s audit report tabled in the Qld Parliament by Minister Hinchcliffe.
The ABC spoke with the LGAQ president Mark Jamieson who said: "It's hard to imagine how you could lose that amount of money … it demonstrates what not to do.”
We have listened to this loud and clear.
Your new council has been in place for 13 days. We have spent that time in induction training from 9am to 3 or 4pm and then doing our council day job after hours.
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We are a new council who want to serve you. We are also human and not perfect. In the next four years we will endeavour to make the best decisions for our community. We will not get it right every time, but I can promise you that we will be honest with you, that we will share the information we have to hand in considering and making decisions. Where we are told we cannot share information due to legal privilege or being commercial-in-confidence, we will push back to ensure we can share with you as much as we can while still protecting Ipswich City Council’s position in negotiations.
Your new council has also arrived at a time of an unprecedented pandemic. The COVID-19 virus is like something out of a Hollywood dystopian movie. Fortunately of the 37 cases we have had in the West Moreton Region, 35 have recovered and 2 are recovering. We have seen thousands of residents either lose their jobs or have their hours reduced dramatically. Many business owners are suffering as they not only cut back the hours of their staff who they feel responsible for, but their business loans are usually secured by their own home, so they also face not only losing their business and livelihood but also their home. The enforced and necessary social isolation is taking its toll on people who were already dealing with mental health issues as well as people who are feeling loneliness for the first time.
Our community is hurting, I feel your pain, and your council will play its part in leading our community’s recovery.
This year’s budget was forecast to have a $3m surplus, this is clearly not going to happen and will be discussed in depth at our agenda item on COVID rate relief and at the financial statements.
We are also using the brand new meeting procedures that were approved by the Interim Administrator in December 2019 and I would like to highlight that I would like to make some minor amendments to the meeting procedure to allow greater transparency and will allow more debate on the floor. I will be calling for a division on every vote so it will recorded how each Councillor voted on each motion. This is done in the state and federal parliaments so it is only fair that it is also done here.
Our community here in Ipswich has incredible spirit and resilience and I know that with good leadership from your council, businesses and our community, we will come out of the other side stronger and be a city to be reckoned with. |
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WELCOME TO COUNTRY OR ACKNOWLEDGEMENT OF COUNTRY |
Councillor Kate Kunzelmann
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OPENING PRAYER |
Mayor Teresa Harding |
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APOLOGIES AND LEAVE OF ABSENCE |
Nil |
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Declarations of Interest in matters on the agenda
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CONFLICT OF INTEREST COUNCILLOR SHEILA IRELAND ITEM E.1 |
In accordance with section 175E of the Local Government Act 2009, Councillor Sheila Ireland informed the meeting that she has, or could reasonably be taken to have, a conflict of interest in the Mayoral Minute titled Transparency and Integrity Hub.
The nature of the interest is that Councillor Ireland is a former councillor who was involved in the original decision to create the businesses outlined in the report including accepting the debt.
It was moved by Councillor Andrew Fechner, seconded by Councillor Kate Kunzelmann and carried that because there is no personal or financial benefit to Councillor Sheila Ireland she may participate in the meeting in relation to the matter, including by voting on the matter.
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Jonic Tully Doyle Fechner Kunzelmann Milligan
Councillor Ireland did not take part in the vote on the matter.
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CONFLICT OF INTEREST COUNCILLOR PAUL TULLY ITEM E.1
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In accordance with section 175E of the Local Government Act 2009, Councillor Paul Tully informed the meeting that he has, or could reasonably be taken to have, a conflict of interest in the Mayoral Minute titled Transparency and Integrity Hub.
The nature of the interest is that Councillor Tully was a councillor in the previous council however did not receive any personal benefit and there is no financial interest currently under review that he is aware of. He further stated that he was a Director of a number of the controlled entities however received no remuneration for this role.
Councillor Tully further stated that he is aware of the motion before council and if permitted to stay will not take part in the vote on the matter.
It was moved by Councillor Doyle, seconded by Councillor Fechner and carried that because there is no personal or financial benefit to Councillor Paul Tully he may participate in the meeting in relation to the matter, including by voting on the matter.
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Doyle Fechner Kunzelmann Milligan
Councillor Tully did not take part in the vote on the
matter. |
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CONFLICT OF INTEREST COUNCILLOR RUSSELL MILLIGAN ITEM G.5 |
In accordance with section 175E of the Local Government Act 2009, Councillor Russell Milligan informed the meeting that he has, or could reasonably be taken to have, a conflict of interest in Item G.5 titled Nomination of a District Representative to the LGAQ Policy Executive.
The nature of the interest is in relation to the proposed second option – motion B – ‘That council endorse the nomination of Lockyer Valley Regional Council Mayor, Mayor Tanya Milligan to the LGAQ Policy Executive. Councillor Milligan stated that Mayor Milligan is his former wife however we don’t have an ongoing relationship together. We have a son together who is adult and does not reside with either of us.
It was moved by Councillor Kunzelmann, seconded by Councillor Doyle and carried that because there is no personal or financial benefit to Councillor Russell Milligan he may participate in the meeting in relation to the matter, including by voting on the matter.
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann
Councillor Milligan did not take part in the vote on the matter. |
E. Mayoral Minute:
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E.1 Transparency and Integrity Hub |
Moved by Mayor Teresa Harding: That Council: A. Establish and implement the Ipswich City Council Transparency and Integrity Hub, a digital portal that enables the publication of financial data displayed as contemporary open data (intuitive, interactive, auditable and downloadable by selection) suitable for public consumption. The Transparency and Integrity Hub will enable the Underpinning Principles and Hub Deliverable and will be launched by 1 July 2020. Underpinning Principles 1. Adopt global best practice approach to open and transparent public sector financial management 2. Demonstrate responsible and transparent governance and decision-making 3. Enable data-driven decision making and rebuild public and stakeholder trust Hub Deliverable 1. Publish as near to real-time financial data for Ipswich City Council in an open, transparent, interactive portal including, at a minimum: a. Previous five financial years financial data including detailed project income and expenditure financial data for major projects i.e. The Smart City Program. b. Council’s 2020-2021 Budget, once adopted; c. Quarterly financial reporting against the budget.
2. Publish detailed income and expenditure financial data for all current and past Council beneficial (controlled) entities enabling comparison over the previous five financial years, including: i. Ipswich City Developments Pty Ltd (deregistered) ABN 155 142 288 ii. Ipswich City Developments Pty Ltd (deregistered) (former name Ipswich City Developments Enterprises Pty Ltd) ABN 167 100 441 iii. Ipswich City Enterprises Pty Ltd ABN 095 487 086 iv. Ipswich City Enterprises Investments Pty Ltd ABN 127 862 515 v. Ipswich City Properties Pty Ltd (in Members Voluntary Liquidation) ABN 135 760 637 vi. Ipswich
Motorsport Park Pty Ltd (deregistered) (former name Ipswich Motorsport
Precinct Pty Ltd) ABN 611 160 902 3. Publish all contracts valued $200,000 or more (excluding GST) for a rolling period of five consecutive years. New data will continue to be published monthly (in accordance with the Local Government Regulation 2012) and the information published will be improved in alignment with best practice across Queensland and Australia. The new register will include: a. Suppliers who tendered a response b. Person/company with whom Council has entered into the contract c. Contract number d. Commencement and end dates e. Value of the contract (estimated/ maximum value) f. Purpose of the contract/ description of goods and service procured g. Approver/ Council decision reference (i.e. link to published minutes)
4. Publish all Councillor related expenses, allowances and reimbursements for each month including contextual details of expenses incurred and purpose to enable benchmarking and comparison. Data will be published for the previous five financial years. Where travel costs have been absorbed by specific project costs, these should also be included. B. Procure, through open tender, a suitable digital platform to enable the delivery of the Transparency and Integrity Hub, ensuring that the platform: ● is intuitive and user friendly, easy to maintain, secure and auditable; ● enables contemporary open data (intuitive, interactive, auditable and downloadable by selection); ● is best of breed software for the task for public sector transparency; ● creates efficiencies in financial data reporting; ● enables visualisations and context suitable for public consumption; ● allows data to be downloaded as CKAN OpenData; ● produces data in machine readable format; and ● directly integrates with Council systems and solutions for ease of use rapid adoption.
C. Bring forward a review of Council’s Open Data Policy to ensure alignment with best-practice approaches to publishing financial data. D. Prepare a report to Council (and for public viewing) on the Smart City Program including detailed project financial data for the past five financial years and the community outcomes delivered. |
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Tully Madsen Ireland Jonic Doyle Fechner Kunzelmann Milligan
Councillor Tully’s abstaining vote was counted as a vote in the negative as per s260 of the Local Government Regulation 2012.
The motion was put and carried. |
F. Business Outstanding:
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F.1 Correcting an administrative error with respect to the effective day of commencement of the TLPI No.2/2020 |
Moved by Councillor Marnie Doyle: Seconded by Councillor Andrew Fechner
That for the purpose of correcting an administrative error with respect to the effective day of commencement of the TLPI No.2/2020 so that it aligns with the Minster’s approval of 18 March 2020, that the Minutes of Council’s Ordinary Meeting dated 24 March 2020 be amended by in Attachment 4, clause 4.1 deleting ”7 April 2020” and replacing it with “28 January 2020”, so it reads as follows:
4.1 In accordance with section 9(3) (a) of the Planning Act 2016 (the Planning Act) the effective day for the TLPI is 28 January 2020.
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VARIATION TO MOTION |
Councillor Paul Tully proposed a variation to the motion: That the word “draft” be included before the word “Minutes” where appearing in the fourth paragraph.
The mover and seconder agreed to the proposed variation.
That for the purpose of correcting an administrative error with respect to the effective day of commencement of the TLPI No.2/2020 so that it aligns with the Minster’s approval of 18 March 2020, that the draft Minutes of Council’s Ordinary Meeting dated 24 March 2020 be amended by in Attachment 4, clause 4.1 deleting ”7 April 2020” and replacing it with “28 January 2020”, so it reads as follows:
4.1 In accordance with section 9(3) (a) of the Planning Act 2016 (the Planning Act) the effective day for the TLPI is 28 January 2020.
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried. |
G. Officers' reports:
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G.1 2020 Local Government Quadrennial Election Report |
Moved by Councillor Russell Milligan: Seconded by Councillor Sheila Ireland That Council note the Electoral Commission of Queensland’s Notice of Election Results for the Ipswich City Council 2020 local government quadrennial elections. |
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried. |
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G.2 Appointment of Deputy Mayor |
Moved by Councillor Kate Kunzelmann: Seconded by Councillor Russell Milligan A. That
Council resolve to appoint Councillor Marnie Doyle as Deputy Mayor. B. That Council resolve to declare vacant the office of Deputy Mayor after each twelve month period of the 2020-2024 Council term and then appoint a new Deputy Mayor from its Councillors. The office of Deputy Mayor will be declared vacant, and subsequently appointed to, in accordance with Section 165 of the Local Government Act 2009.
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Councillor Sheila Ireland foreshadowed that she would move an alternate motion - That Council resolve to appoint Councillor Nicole Jonic as Deputy Mayor, in the event that Councillor Kunzelmann’s motion is lost.
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Ireland Madsen Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried. |
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G.3 Date and Form of Future Council Meetings |
Moved by Councillor Marnie Doyle: Seconded by Councillor Russell Milligan That Council determine Option 4
as outlined in the Officer’s Report for the form and schedule of future
meetings of Council and Standing Committees: Option 4 That Council hold Ordinary meetings on 19 May 2020, 9 June 2020, 30 June 2020 and 21 July 2020 commencing at 9.00 am.
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Councillor Nicole Jonic foreshadowed that she would move an alternate motion - That Council determine Option 3 as outlined in the Officer’s Report for the form and schedule of future meetings of Council and Standing Committees in the event that Councillor Doyle’s motion is lost:
Option 3 1. Council hold Ordinary meetings on 26 May 2020, 30 June 2020 and 28 July 2020 commencing at 9.00 am. 2. The terms of reference for the Initial Consideration Committee as shown in Attachment 2 be adopted. 3. The Initial Consideration Committee be held at 9.00 am on 19 May 2020, 23 June 2020 and 21 July 2020. 4. Future meeting beyond be confirmed. 5. Membership of the committee consists of all Councillors. 6. The Chair of the Committee is ……..
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Doyle Ireland Kunzelmann Jonic Milligan Tully Fechner
The motion was put and lost. |
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MOTION |
Moved by Councillor Nicole Jonic Seconded by Councillor Sheila Ireland
That Council determine Option 3 as outlined in the Officer’s Report for the form and schedule of future meetings of Council and Standing Committees:
Option 3 1. Council hold Ordinary meetings on 26 May 2020, 30 June 2020 and 28 July 2020 commencing at 9.00 am. 2. The terms of reference for the Initial Consideration Committee as shown in Attachment 2 be adopted. 3. The Initial Consideration Committee be held at 9.00 am on 19 May 2020, 23 June 2020 and 21 July 2020. 4. Future meeting beyond be confirmed. 5. Membership of the committee consists of all Councillors. 6. The Chair of the Committee is ……..
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VARIATION TO MOTION |
Councillor Paul Tully proposed a variation to the motion: That the name of the Initial Consideration Committee be retitled to General Purposes Committee. The mover and seconder agreed with the proposed variation.
That Council determine Option 3 as outlined in the Officer’s Report for the form and schedule of future meetings of Council and Standing Committees:
Option 3 1. Council hold Ordinary meetings on 26 May 2020, 30 June 2020 and 28 July 2020 commencing at 9.00 am. 2. The terms of reference for the General Purposes Committee as shown in Attachment 2 be adopted. 3. The General Purposes Committee be held at 9.00 am on 19 May 2020, 23 June 2020 and 21 July 2020. 4. Future meeting beyond be confirmed. 5. Membership of the committee consists of all Councillors.
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Madsen Harding Ireland Doyle Jonic Kunzelmann Tully Milligan Fechner
The motion was put and carried.
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SUPPLEMENTARY MOTION |
Moved by Mayor Harding Seconded Councillor Kunzelmann That the Chairperson of the General Purposes Committee be the Mayor.
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Councillor Jacob Madsen foreshadowed that he would move an alternate motion – That the Chairperson of the General Purposes Committee be rotated between the councillors.
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Tully Doyle Ireland Kunzelmann Jonic Milligan Fechner
Councillor Tully’s abstaining vote was counted as a vote in the negative as per s260 of the Local Government Regulation 2012.
The motion was put and lost. |
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MOTION |
Moved by Councillor Jacob Madsen Seconded by Councillor Sheila Ireland That the Chairperson of the General Purposes Committee be rotated between the councillors. |
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VARIATION TO MOTION |
Councillor Paul Tully proposed a variation to the motion That the Chairperson of the General Purposes Committee be rotated between the councillors on a monthly basis commencing with the Mayor and then following in divisional order.
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Madsen Harding Ireland Doyle Jonic Kunzelmann Tully Milligan Fechner
The motion was put and carried. |
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G.4 Councillor members of the Audit and Risk Management Committee |
Moved by Councillor Paul Tully: Seconded by Councillor Andrew Fechner A. That Council appoint Councillor Jonic and Councillor Doyle as the two councillor members of the Audit and Risk Management Committee. B. That in accordance with section 8.1.2 of the Audit and Risk Management Committee Charter, detailed in Attachment 1, the two councillor members be appointed for a term of two years (until March 2022) at which time council must appoint another two members for the following two years.
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VARIATION TO MOTION |
Councillor Paul Tully proposed a variation to the motion
That the words until March 2022 be included at the end of paragraph A.
The mover and seconder agreed to the proposed variation. A. That Council appoint Councillor Jonic and Councillor Doyle as the two councillor members of the Audit and Risk Management Committee until March 2022. B. That in accordance with section 8.1.2 of the Audit and Risk Management Committee Charter, detailed in Attachment 1, the two councillor members be appointed for a term of two years (until March 2022) at which time council must appoint another two members for the following two years.
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried. |
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G.5 Nomination of a District Representative to the LGAQ Policy Executive |
Moved by Councillor Marnie Doyle: Seconded by Councillor Russell Milligan A. That council nominate Councillor Kate Kunzelmann to represent District No. 2 (Western Region) on the LGAQ Policy Executive for the 2020-2024 term. B. That the Chief Executive Officer advise the LGAQ Returning Officer of council’s nomination by Friday, 1 May 2020.
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Councillor Nicole Jonic foreshadowed that she would move an alternate motion to nominate Councillor Paul Tully to represent District No. 2 (Western Region) on the LGAQ Policy Executive for the 2020-2024 term.
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Tully Doyle Ireland Kunzelmann Jonic Milligan Fechner
Councillor Tully’s abstaining vote was counted as a vote in the negative as per s260 of the Local Government Regulation 2012.
The motion was put and lost. |
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MOTION |
Moved by Councillor Nicole Jonic Seconded by Councillor Jacob Madsen A. That
council nominate Councillor Paul Tully to represent District No. 2 (Western
Region) on the LGAQ Policy Executive for the 2020-2024 term. B. That
the Chief Executive Officer advise the LGAQ Returning Officer of
council’s nomination by Friday, 1 May 2020. |
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Madsen Harding Ireland Doyle Jonic Tully Fechner Kunzelmann Milligan
The motion was put and carried. |
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G.6 Appointment of the Chairperson and Deputy Chairperson of the City of Ipswich Local Disaster Management Group |
Moved by Councillor Jacob Madsen: Seconded by Councillor Andrew Fechner A. That Council appoint Mayor Teresa Harding of the City of Ipswich as the Chairperson of the City of Ipswich Local Disaster Management Group. B. That Council appoint Councillor Kate Kunzelmann of the City of Ipswich as the Deputy Chairperson of the City of Ipswich Local Disaster Management Group.
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried |
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G.7 Appointment of members to the Ipswich Rivers Improvement Trust |
Moved by Councillor Marnie Doyle: Seconded by Councillor Sheila Ireland That Council appoint Councillor Jacob Madsen and Councillor Andrew Fechner to become members of the Ipswich Rivers Improvement Trust as per part 3 division 1 section 5(1)(a) of the River Improvement Trust Act 1940.
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried. |
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G.8 Shareholder Representative for Ipswich City Council's Controlled Entities |
Moved by Councillor Paul Tully: Seconded by Councillor Sheila Ireland A. That Council nominate Councillor Madsen to be its Shareholder Representative for Ipswich City Properties Pty Ltd (in Members Voluntary Liquidation), (A.C.N 135 760 637) and Ipswich City Enterprises Pty Ltd (A.C.N 095 487 086). B. That Council recognise Steve Greenwood’s role as its Shareholder Representative for Ipswich City Properties Pty Ltd (in Members Voluntary Liquidation), (A.C.N 135 760 637) and Ipswich City Enterprises Pty Ltd (A.C.N 095 487 086), as being complete.
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Councillor Madsen declined the nomination to be council’s Shareholder Representative for Ipswich City Properties Pty Ltd (in Members Voluntary Liquidation), (A.C.N 135 760 637) and Ipswich City Enterprises Pty Ltd (A.C.N 095 487 086).
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MOTION |
Moved by Mayor Teresa Harding A. That the Chief Executive Officer nominate a member of staff to perform the role of Shareholder Representative for Ipswich City Properties Pty Ltd (in Members Voluntary Liquidation), (A.C.N 135 760 637) and Ipswich City Enterprises Pty Ltd (A.C.N 095 487 086).
B. That Council recognise Steve Greenwood’s role as its Shareholder Representative for Ipswich City Properties Pty Ltd (in Members Voluntary Liquidation), (A.C.N 135 760 637) and Ipswich City Enterprises Pty Ltd (A.C.N 095 487 086), as being complete.
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried. |
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G.9 Cherish the Environment Foundation Limited - 2018-2019 Financial Statements and Final Management Report |
Moved by Councillor Marnie Doyle: A. That the 2018-2019 Financial Statements for Cherish the Environment Foundation Limited, as detailed in Attachment 1 of the report by the Principal Financial Accountant dated 21 April 2020, be received and noted. B. That the 2018-2019 Final Management Report for Cherish the Environment Foundation Limited, as detailed in Attachment 2 of the report by the Principal Financial Accountant dated 21 April 2020, be received and noted.
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MOTION TO LAY THE MATTER ON THE TABLE |
Moved by Councillor Marnie Doyle: That the matter lay on the
table. |
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried. |
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G.10 Cherish the Environment Foundation - Council Representatives |
Moved by Mayor Teresa Harding: A. That Council nominate two Councillors to be its representatives for the Cherish the Environment Limited Board. B. That Cherish the Environment Foundation Limited be advised of Council’s nominations as its representatives for the Cherish the Environment Limited Board.
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MOTION TO LAY THE MATTER ON THE TABLE |
Moved by Councillor Marnie Doyle:
That the matter lay on the table. |
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried. |
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G.11 Rates relief in response to COVID-19 |
Moved by Councillor Sheila Ireland: Seconded by Councillor Marnie Doyle That the due date for the payment of the April-June 2020 quarterly rates notice be extended from 14 May 2020 to 18 June 2020, for all ratepayers.
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried. |
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G.12 Community Donation Request - Requests Exceeding $15,000 In the 2019-2020 Financial Year |
Moved by Councillor Russell Milligan: Seconded by Councillor Kate Kunzelmann That Council approve community financial support of $11,790 to Tivoli Social Enterprises Limited for the purchase of meal packaging to service an increased demand for meals prepared by the Tivoli Social Enterprises Community Kitchen and distributed to members of the community in need during the COVID-19 pandemic.
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried. |
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G.13 Delegation to CEO to enter into contract under Local Buy Contract for the supply of electricity for small contestable sites |
Moved by Councillor Kate Kunzelmann: Seconded by Councillor Andrew Fechner That pursuant to section 257(1) of the Local Government Act 2009, Council delegate to the Chief Executive Officer, the authority to exercise the powers of Council under Chapter 6 (Contracting) of the Local Government Regulation 2012 in its capacity as a local government. Conditions: This delegation is subject to the following conditions: 1. This delegation does not authorise the Chief Executive Officer to exercise the powers under the Local Government Act 2009 if the Local Government Act 2009 provides that the power must be exercised by resolution. 2. Whenever this power is exercised, a record of the exercise shall be made in writing at the time of exercising such power, and a copy thereof shall be kept in such format as determined from time to time by the Chief Executive Officer. 3. The recommendation in relation to the successful tender must be presented to Council at the first available meeting of Council, for Council’s noting. 4. The Chief Executive Officer may only exercise the powers granted under this delegation in relation to Contract 14297 the Supply of Electricity for Small Contestable Sites. 5. This delegation expires on completion of the Contract.
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried. |
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G.14 Delegation of Council Powers and Functions to Chief Executive Officer |
Moved by Councillor Nicole Jonic: Seconded by Councillor Kate Kunzelmann A. That Council note that during the period of Interim Administration, delegations from Council to the Chief Executive Officer were reviewed and a number of conditions that had been placed by decisions of previous Councils were removed. B. That Council note that one of the conditions removed was a financial limit of up to $2 million on the Chief Executive Officer’s ability to take contractual action on behalf of Council, under s238 of the Local Government Regulation 2012. C. That Council note that this report recommends that Council approve the delegation instrument from Council to the Chief Executive Officer (Attachment 1) which re-introduces the condition on the Chief Executive Officer’s ability to take contractual action on behalf of Council, up to a financial limit of $2 million (detail of the recommended change is also set out and highlighted in Attachment 2). D. That Council note, that Council, as the elected body, will make decisions in relation to taking all future contractual action for matters over $2 million. E. That Council resolve to delegate the powers or functions of the Ipswich City Council to the Chief Executive Officer in accordance with Delegation Instrument LGD-2020-02, as amended, (including the amended attached schedule of powers) as detailed in Attachment 1 of this report effective 21 April 2020.
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried. |
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G.15 Extension of Ranbury Management Group Contract, Nicholas St - Ipswich Central Project |
Moved by Councillor Nicole Jonic: Seconded by Councillor Andrew Fechner A. That Ipswich City Council (“Council”) exercise the option to extend the existing Contract with Ranbury Management Group (dated 28 April 2017) for program management services for the Nicholas Street, Ipswich Central Project, (for a further 12 month period), to 28 April 2021. B. That Ipswich City Council pursuant to section 257 (1) (b) of the Local Government Act 2009, delegate to the Chief Executive Officer the power to negotiate and finalise the terms of the contract extension for Program Management Services with Ranbury Management Group and do any other acts necessary to implement Council’s decision.
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was put and carried. |
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G.16 Monthly Financial Performance Report - February 2020 and March 2020 |
Moved by Councillor Jacob Madsen: Seconded by Councillor Kate Kunzelmann That the report be received and the contents noted.
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
The motion was and put and carried. |
MEETING CLOSED |
The meeting closed at 3.20 pm. |
“These minutes are subject to confirmation at the next scheduled Council Ordinary Meeting”
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Council Meeting Agenda |
26 May 2020 |
General Purposes Committee NO. 2020(01)
19 May 2020
Report of the General Purposes Committee
for the Council
COUNCILLORS’ ATTENDANCE: Mayor Teresa Harding (Chairperson); Councillors Jacob Madsen, Sheila Ireland, Nicole Jonic, Paul Tully, Marnie Doyle, Andrew Fechner, Kate Kunzelmann and Russell Milligan
COUNCILLOR’S APOLOGIES: Nil
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DECLARATIONS OF INTEREST IN MATTERS ON THE AGENDA
In accordance with section 175E of the Local Government Act 2009, Councillor Jacob Madsen informed the meeting that he has, or could reasonably be taken to have, a conflict of interest in the following items:
Item 10 - Ipswich Central Program Reports No 23 to 3 April 2020 and No 24 to 8 May 2020 Item 12 - Tender Consideration Plan – Appointment of Retail Leasing Agent, Nicholas Street, Ipswich Central Project Item 13 – Development Application Recommendation 143, 143A, 163 Brisbane Street, 23, 24 Ipswich City Mall and 2 (Lot 1) Bell Street, Ipswich – 10301/2019/CA – Material Change of Use for a Business Use, Entertainment Use, Recreation Use and Shopping Centre Item 14 – Governance Arrangements for Ipswich Central Redevelopment
The nature of the interest is that he is Assistant Secretary of the Ipswich Trades Hall and Labour Day Committee which manages the Ipswich Trades Hall which is adjacent to the CBD redevelopment program that council is undergoing.
Councillor Jacob Madsen came to the conclusion that because of the nature of the conflict, he will exclude himself from the meeting while these matters are debated and the votes taken.
The Mayor requested clarification from Councillor Madsen on the nature of his conflict and why he believes it is a conflict with the CBD redevelopment. Councillor Madsen stated that the building has a number of spaces that are leased on the open market of Ipswich property and currently would be in competition. ___________________________________________
In accordance with section 175E of the Local Government Act 2009, Councillor Andrew Fechner informed the meeting that he has, or could reasonably be taken to have, a conflict of interest in the following items:
Item 10 - Ipswich Central Program Reports No 23 to 3 April 2020 and No 24 to 8 May 2020 Item 12 - Tender Consideration Plan – Appointment of Retail Leasing Agent, Nicholas Street, Ipswich Central Project Item 13 – Development Application Recommendation 143, 143A, 163 Brisbane Street, 23, 24 Ipswich City Mall and 2 (Lot 1) Bell Street, Ipswich – 10301/2019/CA – Material Change of Use for a Business Use, Entertainment Use, Recreation Use and Shopping Centre Item 14 – Governance Arrangements for Ipswich Central Redevelopment
The nature of the interest is that he has a business interest in Bar Heisenberg Pty Ltd which is located in the top of town at 143 Brisbane Street, Ipswich.
Councillor Andrew Fechner came to the conclusion that because of the nature of the conflict, he will exclude himself from the meeting while these matters are debated and the votes taken.
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Moved by Mayor Teresa Harding:
That agenda item 11 be moved prior to agenda item 10 so that items 10, 12, 13 and 14 are dealt with to allow Councillors Fechner and Madsen to leave the meeting.
Seconded by Councillor Andrew Fechner
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
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Councillor Russell Milligan advised the meeting that in relation to Item 3 titled Proposed New Trustee Permit over Reserve for Recreation Purposes – ANZAC Park Sports and Recreation Club Incorporated – 1 Mill Street, Rosewood that he is an ordinary member of the RSL sub Branch of Rosewood that meets at this location however he does not believe there is a conflict of interest. |
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1. RMPC Contract 25 - 2020-2021 and 2021-2022 This is a report concerning the implementation of the Road Maintenance Performance Contract (RMPC) for financial years 2020-2021 and 2021-2022 between Ipswich City Council (ICC) and the Department of Transport and Main Roads (DTMR). ICC have delivered this contract for the past 24 years primarily based through a sole invitee arrangement. All previous contracts have been one (1) year contracts however to provide better working efficiencies for both parties it has been agreed that a two (2) year contract is more prudent. ICC acts as the contractor providing a stewardship role for the road network on behalf of DTMR. Proposed funding for this contract is $6,621,369.00 ($3,246,946.00 for 2020-2021 and $3,374,423.00 for 2021-2022) excluding GST. |
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RECOMMENDATION Moved by Councillor Kate Kunzelmann: A. That Council enter into a contract with the Department of Transport and Main Roads for the 2020-2021 and 2021-2022 Road Maintenance Performance Contract for the sum of six million six hundred and twenty one thousand three hundred and sixty nine dollars excluding GST ($6,621,369.00) for a period of 24 months. B. That
the Chief Executive Officer be authorised to negotiate and finalise the terms
of the contract to be executed by Council and to do any other acts necessary
to implement Council’s decision in accordance with section 13(3) of the
Local Government Act 2009. Seconded by Councillor Russell Milligan
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
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2. South East Queensland Fire and Biodiversity Consortium Annual Contribution This is a report concerning the ongoing financial contribution to and partnership with the South East Queensland Fire and Biodiversity Consortium (SEQFBC). This is a retrospective payment for the 2019-2020 financial year. |
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RECOMMENDATION Moved by Councillor Andrew Fechner: That Council provide a financial contribution of $7,713.47 (excl. GST), as detailed in the sponsorship letter from South East Queensland Fire and Biodiversity Consortium outlined in Attachment 1, to be funded through the 2019-2020 Enviroplan budget.
Seconded Councillor Sheila Ireland
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
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3. Proposed New Trustee Permit over Reserve for Recreation Purposes - Anzac Park Sports and Recreation Club Incorporated - 1 Mill Street, Rosewood This is a report by the Property Officer concerning the proposed new Trustee Permit over part of land located at 1 Mill Street, Rosewood, described as Lease B in Lot 638 on SP157096 on SP307623 between Ipswich City Council as Trustee (Council) and Anzac Park Sports and Recreation Club Incorporated. (APSRCI). |
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RECOMMENDATION Moved by Deputy Mayor Marnie Doyle: A. That Council terminate the existing Contract with Anzac Park Sports and Recreation Club Incorporated located at 1 Mill Street, Rosewood, described as Lot 638 on SP157096. B. That Council as Trustee of the Reserve located at 1 Mill Street, Rosewood enter into a Trustee Permit with Anzac Park Sports and Recreation Club Incorporated (pursuant to section 236 (1)(c) (iii) and (2) of the Local Government Regulation 2012 (QLD)). C. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the Trustee Permit to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009.
Seconded by Councillor Russell Milligan |
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
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4. Fees and Charges for Animal Registrations and Permits 2020-2021 This is a report concerning Ipswich City Council’s (Council) fees and charges for dog registrations and animal permits for the financial year commencing 1 July 2020. |
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RECOMMENDATION Moved by Deputy Mayor Marnie Doyle: That Council adopt the
proposed fees and charges for dog registration and animal management permits,
as detailed in Attachment 1, with an effective date of 1 July 2020
and that the ‘pay by’ date for dog registration and animal
management permit renewals for 2020-2021 will be 1 August 2020. Seconded by Councillor Kate Kunzelmann
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
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5. Amendment of Council's Meeting Procedures Policy This is a report concerning the proposed amendment of Council’s Meeting Procedures Policy. |
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RECOMMENDATION Moved by Councillor Jacob Madsen:
That the policy titled “Meetings Procedures Policy” adopted at the Council Ordinary Meeting of 25 February 2020 be amended as outlined in Attachment 2.
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Councillor Paul Tully proposed an amendment to the recommendation:
That the following words be added to the end of the recommendation: and further amended by the inclusion of the following words at the end of paragraph 9.8.6 “, including the fact that the Councillor failed to vote” and that proposed paragraph 9.8.7 be deleted and the remaining paragraphs be renumbered accordingly.
Seconded by Councillor Sheila Ireland
The mover of the original motion agreed to the amendment. |
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AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
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RECOMMENDATION
That the policy titled “Meetings Procedures Policy” adopted at the Council Ordinary Meeting of 25 February 2020 be amended as outlined in Attachment 2 and further amended by the inclusion of the following words at the end of paragraph 9.8.6 – “, including the fact that the councillor failed to vote” and that proposed paragraph 9.8.7 be deleted and the remaining paragraphs renumbered accordingly.
Seconded by Deputy Mayor Marnie Doyle |
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
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6. Exercise Of Delegation Report This is a report concerning applications that have been determined by delegated authority for the period 6 March 2020 to 5 May 2020. |
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RECOMMENDATION Moved by Councillor Sheila Ireland: That the report be received and the contents noted. Seconded by Councillor Russell Milligan
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
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7. Court Action Status Report This is a report concerning a status update with respect to current court actions associated with development planning related matters including one other significant matter of dispute that the Planning and Regulatory Services Department is currently involved with. |
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RECOMMENDATION Moved by Councillor Nicole Jonic: That the report be received and the contents noted. |
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It was moved by Councillor Paul Tully that in accordance with section 275(1)(f) of the Local Government Regulation 2012, the meeting move into closed session to discuss Item 7 titled Court Action Status Report. Seconded by Councillor Kate
Kunzelmann |
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
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The meeting moved into closed session at 10.03 am. |
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It was moved by Councillor Paul
Tully that the meeting move into open session. |
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RECOMMENDATION That the report be received and the contents noted.
Seconded by Deputy Mayor Marnie Doyle
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AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
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8. Community Donation Request This is a report concerning a community donation request from the Message of the Cross Ministries International Network. |
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RECOMMENDATION Moved by Councillor Jacob Madsen: That Council approve a community donation of $5,549.25 to the Message of the Cross Ministries International for the purchase of equipment for the Crossfire Support Service in Bell Street, Ipswich.
Seconded by Councillor Kate Kunzelmann
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
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9. Community Donations Report This is a report providing detail about the year to date allocation of community donations as at 30 April 2020 (Attachment 1) and providing a summary of these community donations by recipient type (Attachment 2). |
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RECOMMENDATION Moved by Councillor Andrew Fechner: That the report be received and the contents noted.
Seconded by Councillor Jacob Madsen
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
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Agenda Item 11 was moved prior to Agenda Item 10 to allow Councillors Fechner and Madsen to leave the meeting.
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10. Funding Arrangements for Brisbane Lions Stadium, Springfield (Previously Agenda Item 11) This is a report concerning the timing of Ipswich City Council’s funding contribution to the Brisbane Lions for the construction of the Lions Stadium at Springfield. The report is seeking a Council resolution in relation to Council’s payments to the Brisbane Lions and to authorise the CEO to finalise the negotiations and enter into a funding deed with the Brisbane Lions. The report also discusses the deeds proposed to be executed in relation to Springfield City Group’s (SCG) developer contributions towards the Lions project and the infrastructure credits associated with these contributions. The report seeks approval for the CEO to negotiate and finalise the terms of these deeds.
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“The attachment/s to this report are confidential in accordance with section 275(1)(e) of the Local Government Regulation 2012.” |
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RECOMMENDATION Moved by Councillor Nicole Jonic: A. That Council enter into a funding deed with the Brisbane Lions for the construction of the stadium and the embellishment of the adjacent community sporting field. B. That the Chief Executive Officer be authorised to finalise the negotiations and execute the deed to vary the Springfield Town Centre Infrastructure Agreement to recognise the transfer of credits for open space and transport between Springfield Town Centre and the balance of Springfield. C. That
the Chief Executive Officer be authorised to finalise the negotiations and
execute the variation to the categorisation of rates dispute settlement deed
with Springfield City Group. D. That Council, pursuant to section 257 of the Local Government Act 2009, delegate to the Chief Executive Officer the authority to negotiate and finalise the terms of the deeds with the Brisbane Lions and Springfield City Group and to do any other acts necessary to implement Council’s decision.
Deputy Mayor Marnie Doyle left the meeting at 10.39 am. Deputy Mayor Marnie Doyle returned to the meeting at 10.42 am.
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Mayor Teresa Harding proposed a variation to recommendation D:
That all words after the word negotiate be replaced with the following:
“matters and to refer the matter to council for finalisation.
The move of the original motion agreed to the variation.
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RECOMMENDATION A. That Council enter into a funding deed with the Brisbane Lions for the construction of the stadium and the embellishment of the adjacent community sporting field. B. That the Chief Executive Officer be authorised to finalise the negotiations and execute the deed to vary the Springfield Town Centre Infrastructure Agreement to recognise the transfer of credits for open space and transport between Springfield Town Centre and the balance of Springfield. C. That
the Chief Executive Officer be authorised to finalise the negotiations and
execute the variation to the categorisation of rates dispute settlement deed
with Springfield City Group. D. That Council, pursuant to section 257 of the Local Government Act 2009, delegate to the Chief Executive Officer the authority to negotiate matters and to refer the matter to council for finalisation.
Seconded by Deputy Mayor Marnie Doyle |
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Madsen Ireland Jonic Tully Doyle Fechner Kunzelmann Milligan
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Mayor Teresa Harding moved that the meeting be adjourned at 11.12 am to reconvene in 5 minutes. Seconded by Councillor Kate Kunzelmann
The meeting reconvened at 11.24 am.
Councillors Jacob Madsen and Andrew Fechner left the meeting room due to their conflicts in agenda item 10 (which became item 11) and items 12, 13 and 14. |
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11. Ipswich Central Program Report No 23 to 3 April 2020 and No 24 to 8 May 2020 (Previously Agenda Item 10) This is a report concerning a monthly update of the Ipswich Central Program of Works.
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“The attachment/s to this report are confidential in accordance with section 275(1)(c), (e), (h) of the Local Government Regulation 2012.” |
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RECOMMENDATION Moved by Councillor Russell Milligan: That the report on the Ipswich Central Program Reports No 23 effective to 3 April 2020 and No 24 effective to 8 May 2020 be received and the contents noted.
Seconded by Councillor Nicole Jonic |
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Ireland Jonic Tully Doyle Kunzelmann Milligan
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12. Tender Consideration Plan - Appointment of Retail Leasing Agent, Nicholas St - Ipswich Central Project This is a report concerning the Tender Consideration Plan for the appointment of a retail leasing agent for ongoing services for the Nicholas St – Ipswich Central Project (the “Project”). A tender consideration plan is prepared and proposed for adoption by Council under the provisions of Section 230 of the Local Government Regulation 2012. This section provides Council’s with the ability to procure medium-sized and large-sized contracts without conducting a tender process. The legislation requires that Council resolve to prepare a tender consideration plan and prepare and adopt the plan. Ranbury Property Services (Pty
Ltd) (“Ranbury”) have been the retail leasing agent for the
Project since early 2019, with the prior agreement with Ipswich City Council
(“ICC”) expiring on 30 March 2020. The proposed contractual arrangements with Ranbury Property Services in regards to leasing have been changed from the original agreement following expert advice on standard industry practise. These changes are identified in the commercial in confidence terms of engagement attached to this report. Fundamentally, the changes maintain Council’s overall projected expenditure but reduce the risks to Council in terms of the timing of payments to Ranbury in terms of executing contractually binding lease agreements with tenants.
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“The attachment/s to this report are confidential in accordance with section 275(1)(e) of the Local Government Regulation 2012.” |
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RECOMMENDATION Moved by Deputy Mayor Marnie Doyle: A. That Council resolve to prepare a Quote or Tender Consideration Plan for the appointment of a Retail Leasing Agent in accordance with section 230(1)(a) of the Local Government Regulation 2012. B. That Council resolve to adopt the Quote or Tender Consideration Plan for the appointment of a Retail Leasing Agent as outlined in the report by the Project Manager dated 6 May 2020 in accordance with section 230(1)(b) of the Local Government Regulation 2012. C. That Council resolve to enter into a contract with Ranbury Property Services Pty Ltd for Retail Leasing Agency Services on the terms described in the report by the Project Manager dated 6 May 2020. D. That the Chief Executive Officer be authorised to negotiate and finalise the terms of the contract with Ranbury Property Services Pty Ltd to be executed by Council and to do any other acts necessary to implement Council’s decision in accordance with section 13(3) of the Local Government Act 2009. |
|
It was moved by Mayor Teresa
Harding that in accordance with section 275(1)(e) of the Local Government
Regulation 2012, the meeting move into closed session to discuss Item 12
titled Tender Consideration Plan – Appointment of Retail Leasing Agent,
Nicholas Street – Ipswich Centre Project.
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Ireland Jonic Tully Doyle Kunzelmann Milligan
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It was moved by Councillor Kate
Kunzelmann that the meeting move into open session.
|
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Mayor Teresa Harding called for a division on the vote AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Ireland Jonic Tully Doyle Kunzelmann Milligan
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Mayor Teresa Harding proposed a variation to the motion:
That recommendations B, C and D be removed.
The mover of the original motion agreed to the variation.
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RECOMMENDATION That Council resolve to prepare a Quote or Tender Consideration Plan for the appointment of a Retail Leasing Agent in accordance with section 230(1)(a) of the Local Government Regulation 2012. Seconded by Councillor Russell Milligan
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Ireland Jonic Tully Doyle Kunzelmann Milligan
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13. Development Application Recommendation - 143, 143A, 163 Brisbane Street, 23, 24 Ipswich City Mall and 2 (Lot 1) Bell Street, Ipswich - 10301/2019/CA - Material Change of Use for a Business Use, Entertainment Use, Recreation Use & Shopping Centre This is a report concerning a development application seeking approval for a material change of use for a business use, entertainment use, recreation use and shopping centre, predominantly to be undertaken within existing, refurbished buildings, which forms part of the redevelopment of the Nicholas Street and Union Place precinct by Ipswich City Council. The subject application requires review by the General Purposes Committee and determination by full Council in accordance with the Framework for Development Applications and Related Activities Policy as the application has been made by Council, and does not relate to the provision of standard local government infrastructure. Further, the application is considered a Sensitive Development Matter and is required to be reviewed by an Independent Decision Review Panel. The proposed development has been assessed with regard to the applicable assessment benchmarks. The proposed development generally complies with the assessment benchmarks or can be conditioned to comply as outlined in the attached Statement of Reasons. |
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RECOMMENDATION Moved by Councillor Nicole Jonic:
That Council resolve to approve development application no. 10301/2019/MCU subject to conditions in accordance with section 60 of the Planning Act 2016.
Seconded by Councillor Russell Milligan |
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Ireland Jonic Tully Doyle Kunzelmann Milligan
|
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14. Governance Arrangements for Ipswich Central Redevelopment This is a report concerning the Ipswich Central Redevelopment Project. The Ipswich City Council is currently expending significant funds for the redevelopment of the Ipswich Central Business District. This redevelopment involves the construction of a new Council administration building, library, civic space and the redevelopment of various retail and commercial assets. With the election of the new Council, it is timely for Council to consider its option in relation to the appropriate governance structure for the Ipswich Central Redevelopment Project. This paper provides Council with two options for establishing an appropriate and effective governance structure that will ensure Council appropriately manages the risks associated with this major project. |
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RECOMMENDATION Moved by Councillor Kate Kunzelmann: That Council determine the appropriate Council governance structure for the Ipswich Central Redevelopment Project
Seconded by Deputy Mayor Marnie Doyle
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Councillor Paul Tully proposed an amendment to the motion:
That the Chief Executive Officer prepare a further report for consideration by council based on the principles outlined in option 1 of the report.
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Councillor Kunzelmann withdrew the original motion.
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RECOMMENDATION
Moved by Councillor Paul Tully
That the Chief Executive Officer prepare a further report for consideration by council based on the principles outlined in option 1 of the report.
Seconded by Councillor Kate Kunzelmann
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Mayor Teresa Harding called for a division on the vote. AFFIRMATIVE NEGATIVE ABSTAINED Councillors: Councillors: Councillors: Harding Ireland Jonic Tully Doyle Kunzelmann Milligan
|
PROCEDURAL MOTIONS AND FORMAL MATTERS
The meeting commenced at 9.02 am.
The meeting closed at 12.43 pm.
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Council Meeting Agenda |
26 May 2020 |
ITEM: 1.1
TITLE: MAYORAL MINUTE - Full Report on the health and management of the Bremer River and Ipswich waterways
AUTHOR: MAYOR TERESA HARDING
That a full report on Council’s roles and responsibilities in the management of the Bremer River and Ipswich waterways be presented to Council for consideration of future actions and investment priorities.
The Bremer River catchment area supports a diverse range of land uses including grazing, crop production, bushland, industry, rural and urban development, and industry. It is the primary waterway in Ipswich, flowing through the heart of the city and provides an essential social, recreational and environmental corridor. The major tributaries also function as valuable social and environmental assets, providing recreation, wildlife corridors, rural production, climate resilience, and cultural values.
It also represents great historical and cultural significance, having functioned as one of the first working rivers in Queensland.
According to the annual health report card delivered by the regional Natural Resource Management body Healthy Land and Water the Bremer River (and its tributaries) is considered as one of the most degraded river systems in South East Queensland.
Over the past two decades a number of groups, plans and management initiatives have existed to improve the health of the Bremer River and waterways in Ipswich, including:
· The Bremer River Catchment Action Plan
· Bremer River Fund and Investment Package
· Bremer River Network
· Waterway Health Strategy
· Bremer River Action Plan
· Bremer River / Oxley Creek Twinning Partnership
· Ipswich Rivers Improvement Trust
· Resilient Rivers Initiative
· Bremer Catchment Management Plan
· Bremer Catchment Association
· Healthy WaterPlay
· Mid-Brisbane River Partnerships
· Water by Design
· Clean Up Program
· Franklin Vale Initiative
· Six Mile, Woogaroo and Goodna Creek Group
· Ipswich Integrated Catchment Plan
· Brisbane River Catchment – Strategic Floodplain Management Plan
However, funding across the multitude of plans and initiatives has often been ad-hoc and lacked a consistent and coordinated investment approach to prioritise management actions that will address the long-term improvements.
The management of watercourses is further complicated by the legislative and jurisdictional framework in which they are governed. Under the Water Act 2000 a watercourse is defined as a river, creek or other stream in which water flows permanently or intermittently regardless of the frequency of flow events, and may be in a natural or artificial channel. All rights to the use, flow and control of all water in Queensland are vested in the State. The Land Act 1994 states that land adjacent to a non-tidal boundary (watercourse or lake) is owned by the State.
However, the management of waterways as a local asset tends to fall into the remit of local governments to work in partnership with natural resource management bodies, catchment groups, industry, developers and land holders.
In addition to the number of existing plans and management actions in place, Council is also investing in the development of the Ipswich Integrated Catchment Plan (IICP), a requirement of the Brisbane River Catchment – Strategic Floodplain Management Plan.
The IICP is expected to be completed in the second half of 2020, and will provide Council with a comprehensive planning tool to inform floodplain and catchment management, land use planning, emergency management and community resilience.
In order to adequately prepare Council for the outcomes of this Plan, and to establish an effective governance and investment framework, a full report on Council’s roles and responsibilities in the management of the Bremer River and Ipswich waterways is to be presented to Council for consideration of future actions and investment priorities.
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Council Meeting Agenda |
26 May 2020 |
ITEM: 2.1
SUBJECT: Cherish the Environment Foundation Limited - 2018-2019 Financial Statements and Final Management Report
AUTHOR: Principal Financial Accountant
DATE: 21 May 2020
This matter was laid on the table at Council’s post-election meeting held on 27 April 2020.
This is a report concerning Cherish the Environment Foundation Limited (CTEF) and the 2018-2019 Financial Statements and Final Management Report.
The Financial Statements and accompanying Director’s Report for Cherish the Environment Foundation Limited have been certified following the completion of the 2018-2019 audit conducted by the Queensland Audit Office (QAO).
The Final Management Report details the QAO findings and recommendations from the 2018-2019 audit of CTEF.
A. That the 2018-2019 Financial Statements for Cherish the Environment Foundation Limited, as detailed in Attachment 1 of the report by the Principal Financial Accountant dated 21 April 2020, be received and noted.
B. That the 2018-2019 Final Management Report for Cherish the Environment Foundation Limited, as detailed in Attachment 2 of the report by the Principal Financial Accountant dated 21 April 2020, be received and noted.
Cherish the Environment Foundation Limited
Listening, leading and financial management
CTEF is a partnership with Pat Rafter’s Cherish the Children Foundation. Launched in 2008, CTEF provides a vehicle for collaboration in projects that are of benefit to the natural environment in Ipswich.
The objectives of CTEF as outlined in the company’s 2014-2024 business plan, are as follows:
· enabling the community and businesses of Ipswich to become more environmentally active;
· providing education materials and programs to build capacity and to increase the level of awareness and understanding of Ipswich’s environmental values;
· partnering with Ipswich businesses and industries to implement energy and, waste and water efficiency processes; and
· working closely with Ipswich City Council and local landholders to increase the area of natural bushland.
The primary aim of CTEF is to maximise the long-term return on investment in environmental sustainability programs to the people of Ipswich through innovative partnership projects that create new markets, knowledge and business opportunities.
The activities of CTEF are principally funded from its own source revenue, however it should be noted that historically CTEF has also received funding from Ipswich City Council (Council) to the equivalent of $1 per rate assessment in previous financial years (approximately $80,000 in 2018-2019) via the Enviroplan levy. Noting that this contribution has not yet been processed in the 2019-2020 financial year.
Current Directors and Company Secretary
The current Directors of CTEF are
· Mr Shane O’Kane (Director)
· Mr Stephen Rafter (Director)
· Mr Steve Greenwood (Director)
· Mr Bryce Hines (Company Secretary)
Whilst in the role of Interim Administrator for Council, Mr Greg Chemello was nominated by Council as a Director of CTEF for the period from 24 October 2018 to 28 January 2019 at which time Council replaced Mr Chemello and nominated Mr Steve Greenwood as a Director.
Controlled Entity
In 2018 Council determined that CTEF met the requirements of a controlled entity under AASB 10, Consolidated Financial Statements. As a public sector entity the QAO is required to audit the entity and accordingly has conducted the audit for the first time for the 2018-2019 financial year. The audit was conducted in conjunction with the requirements of the Local Government Act 2009, Local Government Regulation 2012 and Australian Accounting Standards.
Prior to 2018-2019, the audit was undertaken by an external auditor appointed by CTEF and coordinated by the external accountants, who prepare the financial statements for CTEF.
Council’s Finance Team provide bookkeeping services to CTEF and for the 2018-2019 audit liaised with QAO and the external accountants.
QAO has now completed its audit of CTEF for the 2018-2019 financial year. The Auditor-General has now written to the former Interim Administrator as Director of the Company, providing a copy of the audited financial statements as well as the final management report, comprising a summary of issues formally reported to management which relate to internal controls and financial reporting matters for attention.
As a controlled entity of Council it is appropriate that these reports be tabled at a Council meeting and available for consideration and noting.
This report and its recommendations are consistent with the following legislative provisions:
Local Government Act 2009
Local Government Regulation 2012
Australian Accounting Standards
QAO has raised internal control and reporting issues that require action and implementation by the Directors and the Company Secretary of CTEF to ensure effective controls, processes and procedures and continued improved governance and to minimise the risk of misstatement in the financial statements.
For the information of Council, between April 2015 and April 2016, Council entered into agreement with three separate third parties to provide guarantees, in favour of CTEF. These guarantees related to the delivery obligations of CTEF associated with their projects and contracts. The existence of these guarantees became more widely visible during the 2018-2019 audit.
The Finance Branch, in conjunction with the 2018-2019 audit process, have reviewed the outstanding obligations of CTEF in relation to these guarantees and are of the view the ongoing risks to Council are minimal.
QAO raised an audit issue out of Council’s 2018-2019 audit that the guarantee agreements and their approval by Council were not subject to an approval by the Queensland Treasurer as required under the Statutory Bodies Financial Arrangements Act 1982. As part of the recommendations from QAO; Council has written to the Department notifying them retrospectively of the guarantees formerly signed by the then CEO and approved by Council.
There are no financial or resource implications related to this report as the preparation and audit of the controlled entity is included as part of the business as usual activities of Council’s Finance Branch.
Community consultation has not been undertaken in relation to this report.
The 2018-2019 Financial Statements and accompanying Director’s Reports for Cherish the Environment Foundation Limited, be noted.
The 2018-2019 Final Management Report for Cherish the Environment Foundation Limited, be noted.
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1. |
Cherish the Environment Foundation Limited - 2018-2019
Financial Statements ⇩ |
|
2. |
Cherish the Environment Foundation Limited - 2018-2019
Final Management Report ⇩ |
Barbara Watson
Principal Financial Accountant
I concur with the recommendations contained in this report.
Jeffrey Keech
Manager, Finance
I concur with the recommendations contained in this report.
Sonia Cooper
General Manager Corporate Services
“Together, we proudly enhance the quality of life for our community”
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Meeting Agenda |
26 May 2020 |
ITEM: 3.2
SUBJECT: Cherish the Environment Foundation - Council Representatives
AUTHOR: Treasury Accounting Manager
DATE: 21 May 2020
This matter was laid on the table at Council’s post-election meeting held on 27 April 2020.
This is a report concerning Ipswich City Council’s (Council) nominated representatives to the Board of Cherish the Environment Foundation Limited (CTEF).
A. That Council nominate two Councillors to be its representatives for the Cherish the Environment Limited Board.
B. That Cherish the Environment Foundation Limited be advised of Council’s nominations as its representatives for the Cherish the Environment Limited Board.
For the purposes of related party disclosures, Councillors and Senior Managers should consider Cherish the Environment Foundation Limited, noting that it is a controlled entity of Council.
Caring for the environment
At the Council meeting of 16 October 2018, the Interim Administrator of Council resolved that Greg Chemello be nominated as Council’s representative for the board of CTEF.
In January, following the completion of Greg Chemello’s term as the Interim Administrator of Council, Steve Greenwood, as the Interim Administrator of Council, became Council’s representative on the board of CTEF.
CTEF is a partnership with Pat
Rafter’s Cherish the Children Foundation. Launched in 2008, CTEF
provides a vehicle for collaboration in projects that are of benefit to the
natural environment in Ipswich.
The objectives of CTEF as outlined in the company’s 2014-2024 business plan, are as follows:
· enabling the community and businesses of Ipswich to become more environmentally active;
· providing education materials and programs to build capacity and to increase the level of awareness and understanding of Ipswich’s environmental values;
· partnering with Ipswich businesses and industries to implement energy, waste and water efficiency processes; and
· working closely with Ipswich City Council and local landholders to increase the area of natural bushland.
The primary aim of CTEF is to maximise the long-term return on investment in environmental sustainability programs to the people of Ipswich through innovative partnership projects that create new markets, knowledge and business opportunities.
In the 2018-2019 financial year, Council determined that CTEF was a controlled entity due to a number of factors including the makeup of the board, financial and administrative support and other arrangements, provided by Council.
Current Board Status
Council is a founding member of CTEF and in accordance with the Constitution ‘may appoint board representatives’. Whilst CTEF is a controlled entity of Council, maintaining Council representation on the Board of CTEF is appropriate.
During the period of administration that representation was limited to one individual. It is proposed that Council’s representatives be increased back to two individuals as was previously the position prior to administration.
CTEF has received funding from Council to the equivalent of $1 per rate assessment in previous financial years via the Enviroplan levy, noting that this contribution has not yet been processed in the 2019-2020 financial year.
The current board representative for Council is Steve Greenwood. The other two board members are Steve Rafter and Shane O’Kane.
Council will need to seek the resignation of Steve Greenwood, aligned with the appointment of its new nominees.
This report and its recommendations are consistent with the following legislative provisions:
Corporations Act 2001 (Cth)
As a controlled entity, maintaining a Council representation on the Board of CTEF enables Council to have visibility of, and input into the ongoing operations of CTEF. It will also assist in mitigating any risks for Council in relation to arrangements Council has in place with CTEF.
There are no direct financial implications arising as a result of this report.
Community and other consultation is not applicable to this report.
Following the conduct and declaration of the recent Local Government elections, it is proposed that Council nominate two Councillors to be its representatives for the Cherish the Environment Limited Board, in accordance with its constitution.
Paul Mollenhauer
Treasury Accounting Manager
I concur with the recommendations contained in this report.
Jeffrey Keech
Manager, Finance
I concur with the recommendations contained in this report.
Sonia Cooper
General Manager Corporate Services
“Together, we proudly enhance the quality of life for our community”
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Council Meeting Agenda |
26 May 2020 |
ITEM: 4.1
FROM: Councillor Sheila Ireland
RE: Notice of Motion - Use of captioning on live stream meetings
DATE: 20 May 2020
This is a notice of motion submitted by Councillor Sheila Ireland concerning the use of captioning on live stream meetings.
Councillor Sheila Ireland gave notice of her intention to move the following motion at Council’s Ordinary Meeting of 26 May 2020:
MOTION
That Ipswich City Council ensures that Council meetings are accessible and inclusive for all people with a disability through the use of captioning on publically available live stream meetings.
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Council Meeting Agenda |
26 May 2020 |
ITEM: 5.2
FROM: Councillor Sheila Ireland
RE: Notice of Motion - Recognition of David Pahlke
DATE: 20 May 2020
This is a notice of motion submitted by Councillor Sheila Ireland concerning recognition of David Pahlke with the installation of a plaque next to the official Rosewood Library opening plaque.
Councillor Sheila Ireland gave notice of her intention to move the following motion at Council’s Ordinary Meeting of 26 May 2020:
MOTION
That Ipswich City Council recognise the contribution of David Pahlke to Rosewood and surrounds and his longstanding efforts to establish a local library with the installation of a plaque next to the official Rosewood Library opening plaque.
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Council Meeting Agenda |
26 May 2020 |
ITEM: 6.1
SUBJECT: Quarterly Performance Report - Q3 19/20FY
AUTHOR: Policy Officer
DATE: 5 May 2020
Executive Summary
This is a report concerning an assessment of Ipswich City Council’s progress towards implementation of the 2019-2020 Operational Plan, Core Business and other notable achievements that have occurred during the quarter. Quarter three data as provided by departmental representatives is presented.
That the report be received and the contents noted.
RELATED PARTIES
There are no related party matters associated with this report.
Advance Ipswich Theme
Strengthening our local economy and building prosperity
Managing growth and delivering key infrastructure
Caring for the community
Caring for the environment
Listening, leading and financial management
Purpose of Report/Background
The Integrated Planning and Reporting Framework (IPRF) which was developed in 2019, in accordance with legislation, sets the foundation for council to follow for its planning across all areas of services and operations, as well as the basis for council to report to the community on its progress against the outcomes set out in the governing corporate documents. The IPRF outlines a number of councils planning documents including Business Plans, which were finalised in quarter three of the current financial year, that detail each business areas operations over a two year period. Business Plans represent all projects, initiatives and activities that are occurring across council and have associated reporting.
This quarter is the first quarter in which core business and other initiatives not represented in the Operational Plan are being reported. The report will, over future reports, become more robust as the organisation matures in this space.
The 2019-2020 Operational Plan (Amended) was formally adopted by Council on 10 December 2019. Section 174 of the Local Government Regulation 2012 states the Chief Executive Officer must present to the local government a written assessment of progress towards implementation of the Plan at a minimum of quarterly intervals which has also occurred in quarter one and two of this financial year.
An assessment of Council’s progress during quarter three, being January 2020 to 31 March 2020, has been prepared from commentary provided by the responsible officers and is contained in Attachment 1. Additionally, Council’s Finance Branch provides to Council as a separate report, high-level details on the financial performance and rates arrears indicators to support the assessment.
The table below provides a
snapshot of the current positioning of each deliverable against the stated
target. To clarify the progress statements used in the table, please refer to
the below legend:
|
Not yet commenced |
This deliverable has not yet begun, but is scheduled to begin later in the year and be completed within the FY |
|
At Risk |
This deliverable has started, but is at risk of not being completed by the EOFY or not achieving its targeted outcome. |
|
On Track |
This deliverable has started and is progressing as planned |
|
Complete |
This deliverable has been completed and has achieved the targeted outcome |
|
Status |
Number |
% |
|
Not yet commenced |
2 |
4.2 |
|
At Risk |
1 |
2.1 |
|
On Target |
27 |
57.5 |
|
Complete |
17 |
36.2 |
|
Total |
47 |
100 |
In quarter three of the 2019-2020 financial year there was only one project identified as ‘At Risk’. This deliverable a presented below.
At Risk Deliverable
|
Description |
Outcome |
Validation/ Budget Allocation |
Comments |
|
Develop and oversee EOI process for the lease of the Augustine Heights community facility. |
Delivery of Council owned social infrastructure aligned to the Social Infrastructure Plan. |
Under |
This facility is not suitable for a Community Centre. At best the facility will be suitable as a small meeting venue for community groups to access as a bookable space. Developing and issuing an EOI would be a case of over servicing the needs of this asset and as such it is recommended that this key deliverable be deleted from the Operational Plan |
Council continues to achieve and strive towards its stated goals. It is acknowledged that competing priorities, unplanned work being scheduled and resource availability have had an impact on Operational Plan outcomes. Despite this, Council’s achievements can be regarded as reaching an acceptable standard.
Legal/Policy Basis
This report and its recommendations are consistent with the following legislative provisions:
Local Government Regulation 2012
RISK MANAGEMENT IMPLICATIONS
As stated in the body of the report Section 174 of the Local Government Regulation 2012 states the Chief Executive Officer must present to the local government a written assessment of progress towards implementation of the Plan at a minimum of quarterly intervals. If the report is not endorsed council will not have met its legislative obligation.
Deliverables that fall within the “At Risk” category for the third quarter of the financial year have been identified with abandonment of selected projects the only option at this time. Mitigation strategies will be undertaken by relevant teams to ensure this has minimal impact on the city.
Financial/RESOURCE IMPLICATIONS
Extenuating circumstances out of Council’s control have impacted Council’s ability to action a number of the deliverables identified in the 2019-2020 Operational Plan.
COMMUNITY and OTHER CONSULTATION
The content of this report has been developed from commentary provided by each department. This information provides an update on Council’s progress towards achieving the objectives of Council’s 2019-2020 Operational Plan, Core Business and other notable achievements during quarter three
Conclusion
This is a report concerning an assessment of Ipswich City Council’s progress towards implementation of the 2019-2020 Operational Plan, Core Business and other notable achievements that have occurred during the quarter. Quarter three data as provided by departmental representatives is presented.
Attachments and Confidential Background Papers
|
1. |
Quarterly Performance Report - Quarter 3 19/20FY ⇩ |
Candice Johns
Policy Officer
I concur with the recommendations contained in this report.
Barbara Dart
Manager Performance
I concur with the recommendations contained in this report.
Sean Madigan
General Manager - Coordination and Performance
“Together, we proudly enhance the quality of life for our community”
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Meeting Agenda |
26 May 2020 |
ITEM: 7.2
SUBJECT: Report - Audit and Risk Management Committee No. 2020(02) of 20 May 2020
AUTHOR: Committee Manager
DATE: 22 May 2020
INTRODUCTION
This is the report of the Audit and Risk Management Committee No. 2020(02) of 20 May 2020.
The following matters were recommended for adoption by the Audit and Risk Management Committee to be submitted to Council for formal adoption:
· Item 4 – Summary of Recent Internal Audit Reports Issued
Recommendation:
That the General Manager (Corporate Services) provide an update to the August Audit and Risk Management Committee in relation to the resolution of Cherish the Environment Foundation issues including the proposed governance arrangements and responses to the issues raised by the Queensland Audit Office and Internal Audit.
· Item 6 – Annual Internal Audit Plan for 2020-2021 including the Strategic Three Year Plan for 2020-2023
Recommendation:
That the draft Internal Audit Annual Plan for 2020-2021 that includes the draft Strategic Three Year Internal Audit Plan for 2020-2023 (Attachment 2) as prepared by the Chief Audit Executive be considered and endorsed by the Audit and Risk Management Committee.
· Item 22 – 2019-2020 Asset Valuation – Update
Recommendation:
That through the Audit and Risk Management Committee Chair, the final valuation report for 2019-2020 (to be finalised by mid-June 2020) be circulated to Committee Members for discussion and endorsement and if required a special Audit and Risk Management Committee meeting be convened to approve and endorse the report prior to 30 June 2020.
· General Business
That a presentation relating to processes and controls for maintaining privacy on council related matters and information be presented to the August meeting of the Audit and Risk Management Committee.
That a presentation relating to council’s IT general Control Framework including IT governance, accountabilities, delegations access and process controls and cyber security from a council perspective, be presented to the August meeting of the Audit and Risk Management Committee.
A. That the General Manager (Corporate Services) provide an update to the August Audit and Risk Management Committee in relation to the resolution of Cherish the Environment Foundation issues including the proposed governance arrangements and responses to the issues raised by the Queensland Audit Office and Internal Audit.
B. That the draft Internal Audit Annual Plan for 2020-2021 that includes the draft Strategic Three Year Internal Audit Plan for 2020-2023 (Attachment 2) as prepared by the Chief Audit Executive be considered and endorsed by the Audit and Risk Management Committee.
C. That through the Audit and Risk Management Committee Chair, the final valuation report for 2019-2020 (to be finalised by mid-June 2020) be circulated to Committee Members for discussion and endorsement and if required a special Audit and Risk Management Committee meeting be convened to approve and endorse the report prior to 30 June 2020.
D. That a presentation relating to processes and controls for maintaining privacy on council related matters and information be presented to the August meeting of the Audit and Risk Management Committee.
E. That a presentation relating to council’s IT general Control Framework including IT governance, accountabilities, delegations access and process controls and cyber security from a council perspective, be presented to the August meeting of the Audit and Risk Management Committee.
Attachments and Confidential Background Papers
|
1. |
Audit and Risk Management Committee Report No. 2020(02) of
20 May 2020 ⇩ |
|
Meeting Agenda |
26 May 2020 |
ITEM: 8.3
SUBJECT: Establishment of Ipswich Central Redevelopment Standing Committee
AUTHOR: General Manager - Coordination and Performance
DATE: 22 May 2020
This is a report concerning the proposed establishment of a Standing Committee of Council to govern the Ipswich Central Redevelopment Project.
The Ipswich Central Redevelopment
Project is a significant project that requires effective governance and
oversight by the Ipswich City Council.
Establishing a Standing Committee will ensure that the elected Council has
appropriate and transparent governance over the project.
A. That Council establish the Ipswich Central Redevelopment Committee.
B. That
Council determine the membership of the Ipswich Central Redevelopment
Committee, including the appointment of the Chair of the Committee.
C. That
the Ipswich Central Redevelopment Committee be held 10 minutes after the
conclusion of the General Purposes Committee on 23 June 2020 and 21 July 2020
with further meetings to be confirmed by Council.
D. That the terms of reference for the Ipswich Central Redevelopment Committee as shown in Attachment 1 be adopted.
Councillor Madsen may have a potential conflict of interest in relation to this matter.
Councillor Fechner may have a potential conflict of interest in relation to this matter.
Strengthening our local economy and building prosperity
The Ipswich City Council is currently expending significant funds for the redevelopment of the Ipswich Central Business District. This redevelopment involves the construction of a new Council administration building, library, civic space and the redevelopment of various retail and commercial assets.
With the election of the new Council, it is timely for Council to consider its options in relation to the appropriate governance structure for the Ipswich Central Redevelopment Project.
This report is seeking a decision from Council in relation to the governance structure it would like to put in place to ensure that the risks associated with the project are managed and that the Council has an appropriate level of oversight on the project.
The project was previously governed by a Project Steering Committee consisting of Mr Steve Greenwood in the role of independent chair, the Interim Administrator, the Ipswich City Council Chief Executive Officer and the General Manager Corporate Services.
This report recommends that
Council establish a Standing Committee to provide effective and transparent
governance over the Ipswich Central Redevelopment Project. This will ensure
that Council and the community have visibility over the project as it
progresses to ensure that the project achieves its stated objective of creating
a thriving and activated Ipswich Central.
It is proposed that the Standing Committee commence at the conclusion of the
General Purposes Committee and that the committee meetings be live-streamed for
the community.
This report and its recommendations are consistent with the following legislative provisions:
Local Government Act 2009
There is significant financial and reputational risks associated with the Ipswich Central Redevelopment. The establishment of a standing committee will provide effective and transparent governance of the project to assist in managing the risks associated with this significant project.
There are no significant financial or resource implications associated with the recommendations of this report.
There has been no community consultation conducted in relation to this report.
It is important that Council establish effective and transparent governance of the Ipswich Central Redevelopment Project and it is recommended that Council establish a standing committee tasked with the governance of this significant project to achieve this.
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Ipswich Central Redevelopment Standing Committee Terms of
Reference ⇩ |
Sean Madigan
General Manager - Coordination and Performance
I concur with the recommendations contained in this report.
David Farmer
Chief Executive Officer
“Together, we proudly enhance the quality of life for our community”
